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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/09/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, November 9, 2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, November 9, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Lindquist, and unanimously carried to approve the Human Services Board agenda of November 9, 2010 as mailed. Approval of Minutes Motion by Huebsch, second by Froemming, and unanimously carried to approve the Human Services Board minutes of October 26, 2010, as presented. DWI Court Program Probation Director, Chuck Kitzman, submitted several documents related to the Otter Tail County DWI Court program and operational Drug Courts located throughout the State of Minnesota. Mr. Kitzman talked about the successes of the program and the positive impact on the participant's families. A discussion ensued regarding various problem-solving court programs. Human Services Contracts Motion by Erickson, second by Lindquist, and unanimously carried to authorize the Chairman's signature to execute the following Purchase of Service Agreements with Otter Tail County Human Services: Effective Targeted Agency Program Date Population Funding Source Home Sweet Residential Services/ 01-01-11 Purchased seruices not to exceed Home Assisted Assisted Living thru Elderly the OTC approved rate Living 12-31-12 Lakes Homes & 01-01-11 Persons with MR Program Waivered Services thru or related Waivered Dollars & MA Development, Inc. 12-31-12 conditions Chemical Dependency 01/01/11 County of Financial Responsibility Rewind, Inc. Treatment thru Eligible Consolidated CD Treatment Fund 12-31-11 Individuals and MA Lutheran Social Residential Services/ 01-01-11 AC/EW/CADI/TBI or CAC Waiver Services(Mill Pond Assisted Living thru Elderly Funds & River Bend) 12-31-12 Permanent Family Concurrent Planning 01-01-11 Children County of Financial Responsibility Resource Center Foster Care thru requiring a CPFC: $27.68 per day per child 12-31-11 concurrent foster Basic maintenance & difficulty of care olacement care rate established bv OHS OTC Board of Commissioners' Minutes November 9, 2010 Page 2 Productive Day Training & Alternatives, Inc. Habilitation, Supported Employment, Vocational Services Productive Sheltered Employment, Alternatives, 1nc. Supported Employment, and Follow-up Services Productive Residential Crisis Alternatives, Inc. Services St. Williams Community Support Annex Program Services Lutheran Social Waivered Services Services Tran$EM Supported Employment 01-01-11 Persons with MR thru or related County of Responsibility 12-31-11 conditions 01-01-11 Persons with MR thru or related County of Responsibility 12-31-11 conditions 01-01-11 Individuals with Maximum of $230,202 for 2011 thru serious & Adult Mental Health Initiative Funds 12-31-11 persistent Ml 01-01-11 Individuals with Maximum of $50,330 for 2011 thru serious & Additional $19,897 available 12-31-11 persistent Ml through Adult MH Initiative Fund 01-01-11 Persons with MR thru or related State Waivered Dollars & MA 12-31-12 conditions 01-01-11 Individuals with Maximum of $104,299.91 for 2011 thru serious & Adult Mental Health Initiative Funds 12-31-11 persistent Ml Legislative Update Human Services Director, John Dinsmore, discussed changes to the Food Support program effective December 1, 2010. Mr. Dinsmore reported 1,600 food support cases in Otter Tail County the end of July, 2010. As a result of the expansion of the program, caseloads will likely increase. An additional State legislative change is the possibility of early expansion of the Medicaid Affordability Act which would expand eligibility for health care programs in Minnesota. A final determination on the health care expansion will not be known until January 16, 2011. Approval to Pay Bills & Claims Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:00 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Human Services Board until Tuesday, November 30, 2010. Dated: --'~1-~3~0_-~;;i,~0~1=0~----OTTER TAIL COUNTY HUMAN SERVICES BOARD Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 9, 10:32 a.m. at the Otter Tail County Government Services Center in Fergus Falls, Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Doug Huebsch, and Lee Rogness present. 2010, at MN, with Erickson, Approval of Agenda OTC Board of Commissioners' Minutes November 9, 2010 Page 3 Motion by Lindquist, second by Erickson, and unanimously carried to approve the Board of Commissioners agenda of November 9, 2010, with the following additions: 2:15 p.m. -Attorney Client Privilege Closed Session Regarding 60 Bed CARE Facility Special County Board Meeting Regarding Ditch No. 16 Approval of Minutes Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners minutes of November 2, 2010, as mailed. Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Special County Board Meeting Scheduled Chairman Froemming scheduled a Special County Board meeting at 6:00 p.m. on Tuesday, November 23, 2010, for the purpose of awarding the bid for the County Drainage System No. 16 project. The Special Meeting will be held at the Government Services Center in Fergus Falls. WCM Narcotics Task Force Joint Powers Agreement Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute the West Central Minnesota Narcotics Task Force Joint Powers Agreement. Communications Trailer Sheriff, Brian Schlueter, requested authorization to purchase a negotiation/communications self- contained trailer with forfeiture funds. Approximate cost was estimated at $11,000.00. Motion by Erickson, second by Huebsch, and unanimously carried to approve purchase of a communications trailer with forfeiture funds as recommended by the Sheriff. Application for Exempt Permit Motion by Huebsch, second by Lindquist, and unanimously carried to approve an Exempt Permit Application from Lakes Country Sportsman's Club of Battle Lake for an event to be held at Amor Rumors Restaurant on February 15, 2011. REGULAR TO MUNICIPAL ADVANCE RESOLUTION Otter Tail County Resolution No. 2010 -57 Upon a motion by Rogness, seconded by Huebsch, and unanimously carried, the following resolution was adopted: WHEREAS, the County of Otter Tail has obtained the Commissioner's approval of the plans for the following County State-Aid Project(s): Project #S.A.P. 056-688-004 AND, WHEREAS, said County is prepared to proceed with the construction of said project(s) by providing county regular funds to supplement the available funds in the County Municipal Account, and WHEREAS, repayment of the funds so advanced by the County is desired in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5, & 7 and Minnesota Rules 8820.1500, Subp. 9. OTC Board of Commissioners' Minutes November 9, 2010 Page4 NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of Transportation be and is hereby requested to approve this basis for financing said construction project(s) and to authorize repayments from subsequent accruals to said Account, in the amounts as herein indicated. Transfer the Yearly Municipal Construction Allotment, beginning in 2011, to the Regular Construction Allotment until the borrowed funds are repaid in full to the Regular Construction Allotment Account. Adopted at Fergus Falls, Minnesota, this .['.:_day of November, 2010. OTTER TAIL COUNTY BOARD OF COMMISSIONERS , Board of Commissioners Chair Attest: ~ a< Larry Kroh~ ClerR Construction Update Highway Engineer, Rick West, briefed the Board on construction projects including the CSAH 88, CSAH 67, and Water Street Bridge projects. He submitted elevation documentation regarding the Lake Olaf and Lake Iverson projects. Economic Development Discussion Commissioner Huebsch discussed the value of economic development and the potential for Otter Tail County to tie together and enhance current development efforts throughout the County. Motion by Huebsch, second by Rogness, and unanimously carried to develop a County-wide Economic Development Committee that includes representatives from various industries and each county district. Commissioner Huebsch will chair the committee and requested commissioners to submit names of individuals willing to serve on this committee. County Drainage System No. 41 Ditch Inspector, Randy Wasvick, presented a letter from Mary Hall requesting that work be completed on Ditch No. 41 to return it to a working condition. Mr. Wasvick reported that a public meeting was held in 2006. A consensus of most of the affected property owners at that time was to opt for no action. There are now a few property owners asking for action. Motion by Huebsch, second by Rogness, and unanimously carried to schedule a Public Information Meeting at 6:00 p.m. on Thursday, December 16, 2010, to present background information to property owners affected by Ditch No. 41. Commissioner Huebsch also requested that the Ditch Inspector develop a plan to schedule redetermination of benefits on County ditches that have not been redetermined for many years. Price Quotations for Cleaning Air Handlers Public Health Director, Diane Thorson, and Physical Plant Manager, Rick Sytsma, presented quotations from two vendors recommended by the Industrial Hygienist for cleaning Courthouse air handing units and associated intake and return areas in the system as follows: DCINC Special Contracting $28,096.00 Ramsey, MN MAVO Systems Environmental Contracting Services White Bear Lake, MN $31,610.00 OTC Board of Commissioners' Minutes November 9, 201 0 Page 5 Lengthy discussion took place regarding the proposed work. The work includes coating, removal, and replacement of internal insulation systems. It does not include replacing duct work. Duct work in the law enforcement center is not being addressed at this time due to potential remodeling. Air quality has been determined safe for employees in the dispatch area. Motion by Lindquist, second by Rogness, and unanimously carried to accept the low bid of DCINC of Ramsey, MN, in the amount of $28,096.00, as described. The work will be complete within 30 days with expenses paid out of the 2010 Physical Plant (Maintenance) Operating Budget. Closed to the Public At 11 :55 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss litigation in the matter of architect and contractor issues with the 60 bed CARE Facility. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated commissioners, County Attorney, Physical Plant Manager, and Board Secretary. Recess&Reconvene At 12: 13 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :OD p.m. Wind Energy Conversion System Draft Ordinance Discussion Land & Resource Director, Bill Kalar, reviewed the draft "Wind Energy Conversion System Ordinance" and discussed potential changes with the Board. Mr. Kalar and the County Attorney will finalize the requested changes. A Public Hearing will be scheduled with anticipated Ordinance effective date of January 1, 2011. Courthouse Facility Master Plan Discussion Architect, David Shultz, submitted a document entitled "Courthouse Master Plan Update". Mr. Shultz stated that internal space needs have been reviewed. Discussion focused on the infrastructure improvements including a new data/communication room with new 800 MHz equipment, electrical service and emergency power plant, and installation of a boiler and chiller plant. Discussion took place regarding the proposed generator location and the possibility of using several smaller generators rather than one large generator due to noise and site concerns. Mr. Hauser submitted a preliminary General Obligation Bond spreadsheet from Ehlers and Associates. Lengthy discussion took place regarding funding. Mr. Shultz will meet with the Building and Budget Committees next week to discuss further details of the project. Regular Board Meeting Canceled Motion by Lindquist, second by Huebsch, and unanimously carried to cancel the regularly scheduled Board of Commissioners meeting of December 7, 2010, due to the Annual Association of Minnesota Counties (AMC) meeting. Administration Agreement Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute renewal of an Administration Agreement with Select Account for the administration of the County's Flexible Spending Account (FSA), Health Savings Account (HSA), and Post Employment Health Care (PEHC) accounts. OTC Board of Commissioners' Minutes November 9, 2010 Page 6 Adjournment At 2:45 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, November 16, 2010. Dated: -~"--~/ 1,,~-.;,~o~,o~----OTTER TA/L COUNTY BOARD OF COMMISSIONERS By: ,0 Roger oemming, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes November 9, 201 0 Attachment A, Page 1 WARRANTS APPROVED ON 11109/2010 FOR PAYMENT 11109/2010 VENDOR NAME A'VIANDS LLC AMERICAN LEGAL PUBLICATIONS SCOTT ANDERSON AUTO VALUE FERGUS FALLS BATTLE LAKE STANDARD BEYER BODY SHOP INC JOHN BOHN ROBERT BOWERS BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRIGGS CORPORATION BROADBLAST INC BUGBEE'S LOCKSMITH CALL ONE INC CARR'S LAKE COUNTRY SUPERMARKE CDW GOVERNMENT INC CHARTER COMMUNICATIONS CO OP SERVICES INC CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CUMMINS NPOWER LLC DACOTAH PAPER COMPANY DAKOTA PRINTERS LLC NANCY DEN BOER DICK'S STANDARD EARL STRANDE EXCAVATING EAST OTTER TAIL FOCUS FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FRAZEE FORUM INC SHARON FUNK GALL'S INC DAWN GODEL HENNING AUTO PARTS INC HENRY'S FOODS INC HILL TOP LUMBER INC INNOVATIVE OFFICE SOLUTIONS JJ'S COMPANY EXCAVATING LLC JMJ CASEWORKS K.I.D.LEASING KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC L & L SERVICE LAKES COUNTRY SERVICE CO OP PAT LARUM LAWSON PRODUCTS INC LEAF RIVER ELECTRIC LLC LEITCH EXCAVATING LITTLE FALLS MACHINE INC BONNIE LUDDEN AMOUNT 6,609.58 64.26 8.22 240.77 3.85 133.59 139.00 1 OD.OD 155.84 27.99 88.34 10,370.00 6.00 182.78 10.55 649.38 71.65 35.84 456.41 204.61 778.19 694.82 455.84 8.88 18.00 250.00 220.45 30.00 169.93 50.41 676.96 6,869.57 14,544.80 600.00 139.30 204.75 9.78 58.88 30.19 187.86 1,419.96 28.51 1,958.14 16,020.30 108.40 256.44 221.98 1,161.83 67.29 29.50 68.40 243.20 763.00 6,687.00 215.98 99.99 OTC Board of Commissioners' Minutes November 9, 2010 Attachment A, Page 2 MACQUEEN EQUIPMENT INC MARCO MARCO INC ST LOUIS MN FALL MAINTENANCE EXPO MN MOTOR COMPANY NANCY MOEN JIM MYHRE NAPA FERGUS FALLS NARDINI FIRE EQUIPMENT NETWORK CENTER COMMUNICATIONS NORTHLAND REBUILDING OFFICEMAX INCORPORATED OLSON OIL CO INC OUTDOOR RENOVATIONS LANDSCAPE PAMIDA PHARMACY KRISTIE PARTAIN PELICAN RAPIDS PRESS PERHAM PRINTING & SUPPLY QUILL CORPORATION RAY'S OIL COMPANY RDO TRUST #80-6130 RELIABLE OFFICE SUPPLIES REVIEW ENTERPRISES INC SB LC-FF SERVICE FOOD SUPERVALU PAUL SIMENGAARD STADUM PLUMBING & GRAVEL LLP STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK THUMPER POND TOWMASTER ULINE VERGAS HARDWARE VICTOR LUNDEEN COMPANY RANDY WASVICK WELLS ROAD GRADING KYLE WESTERGARD WHEELCHAIRS UNLIMITED XEROX CORPORATION .... FINAL TOTAL ... 752.81 66.54 1,461.33 125.00 605.15 70.88 378.63 25.18 167.80 57.50 275.00 59.47 3,076.93 3,180.00 5,128.64 6.41 7,207.74 28.74 258.82 758.22 1,547.11 53.41 327.80 232.00 18.14 71.90 5,297.25 1,275.71 46.80 60.46 1,793.96 10,760.18 48.22 17.80 80.16 135.08 750.00 125.00 238.00 168.42 $121.645.38 ....