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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/02/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, November 2, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 2, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of November 2, 2010, with the following additions: Closed Session -Labor Negotiation Strategies Closed Session -Attorney/Client Privilege Regarding Ethanol Plant Bankruptcy Proceedings Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of October 26, 2010, as presented. Approval to Pay Bills Motion by Rogness, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Wind Energy Project National Farmers Union Project Development Specialist, Guy Rusche, submitted a Wind Energy Power Point, statutory information, and a proposed resolution for County support of the Rothsay Wind Energy project. All wind turbines will be located in Oscar Township with a buried cable traversing through Elizabeth Township. Mr. Rusche and Commissioners engaged in an interactive discussion about the project including capacity for wind energy in the proposed footprint, easements needed from landowners, financing, application with Xcel Energy, spacing and setbacks, access to domestic turbine components, aerial spraying, and production of other types of energy. The end of CY2011 is estimated for project completion. A RESOLUTION OF SUPPORT TO DEVELOP A COMMUNITY-BASED ENERGY DEVELOPMENT PROJECT IN OSCAR TOWNSHIP Otter Tail County Resolution No. 2010 -56 Commissioner Rogness offered the following and moved for its adoption. WHEREAS, it is the policy of the State of Minnesota to encourage the development of community- based energy development, or C-BED, projects; and WHEREAS, Minnesota Statutes, Section 216B.1612, subdivision 2(h)(3) requires that, to qualify as C-BED, a project developer must secure a resolution of support from the County Board of the county in which the project is to be located; and OTC Board of Commissioners' Minutes November 2, 2010 Page 2 WHEREAS, the development of wind energy projects in Otter Tail County provides economic opportunity for residents of the County; and WHEREAS, the Rothsay Wind project plans to develop up to 20 megawatts of wind energy located in Oscar Township of Otter Tail County; and WHEREAS, the Rothsay Wind project plans to structure the project in a manner that complies with the requirements of Minnesota Statutes, Section 216B.1612, and will seek a determination of C-BED eligibility from the Commissioner of the Minnesota Department of Commerce, as required by the Statute: and WHEREAS, the developers of the project understand and accept the responsibility for securing all necessary permits and approvals for the development of the wind turbines and towers. NOW, THEREFORE, BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby indicates its support for the development, construction, and operation of the Rothsay Wind Energy, LLC Project as a C-BED project. Commissioner Huebsch seconded the motion and upon a vote, the resolution was unanimously adopted. Dated: -~"-+/~o"'"'t.,./~~1~0 ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Alt~! ~1 ri!-LafryKro n, Clrk Cohort Leadership Training Motion by Rogness, second by Lindquist, and unanimously carried to strongly encourage all departments to participate in the Cohort Leadership Training to further understand management of people, fostering new ideas and ways of providing service to the public, and to encourage present and future collaboration between departments. Fund Transfer Motion by Huebsch, second by Lindquist, and unanimously carried to approve a transfer, in the amount of $223,959.89, from the Capital Expenditure Fund to the Road and Bridge Fund for the following 2010 Capital Expenditures: County Seal Coat Projects $194,087.89 Ford 2011 F-350 (1Ton SRW 2WD) $29,872.00 Payment Approvals Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the amount of $4,649.50, to Lindquist and Vennum for Chapter 11 Bankruptcy legal services provided during the month of August, 2010. Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment, in the amount of $500.00, to Children's Hospitals and Clinics of MN -MCRC for medical examination costs incurred under the provisions of Minnesota Statutes 609.35. Pawnbroker License OTC Board of Commissioners' Minutes November 2, 2010 Page 3 Motion by Erickson, second by Lindquist, and unanimously carried to approve the following application for license subject to the review of the Sheriff's Office: Terry L. Harrison Pawn N Shop 530 N Broadway Pelican Rapids, MN 56572 Pawnbroker Drainage System No. 56 Ditch Inspector, Randy Wasvick, submitted a map of County Ditch No. 56 in Trondhjem Township near Rothsay. He stated that Wesley Halbakken owns property to the north and south of the ditch system identified by a green line on the map. Mr. Halbakken has requested to surface tile the area identified by a red line on the map, and has applied with the Natural Resources Conservation Service (NRCS) for approval to complete the project. Motion by Rogness, second by Lindquist, and unanimously carried to approve a surface tiling project as presented by the Ditch Inspector in County Ditch No. 56 with all expenses paid by the landowner. Findings & Order for Drainage System No. 16 Property Owner, Jeff Stabnow, expressed concerns regarding the findings for work to be completed in County Ditch No. 16. County Attorney, David Hauser, stated that the Order for Ditch No. 16 references the Engineer's report from February, 2010. Mr. Hauser indicated that confirmation with the Engineer will take place for the Request for Proposals for cleaning out the ditch at the elevation determined by the Engineer with high spots being removed from beginning to end of the clean out. Commissioners stressed that the bid process needs to take place and the project will be bid as a complete project. Recess & Reconvene At 10:24 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:30 a.m. Final Payment -Highway Safety Improvement Project Motion by Erickson, second by Lindquist, and unanimously carried to approve Final Payment per Final Estimate No. 5 in the amount of $82,302.81, payable to Traffic Marking Service Inc, of Maple Lake, MN for completion of S.P. 088-070-006, HSIP 8809(238). The Highway Engineer reported that 80% of the funding for this project was through the Federal Highway Safety Program. Closed to the Public At 11: 14 a.m., Chairman Froemming declared the meeting of the Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Highway, GST, Facilities Operations, and Sheriff's collective bargaining unions. Present were all five seated Commissioners, County Coordinator, County Attorney, and Board Secretary. At 11 :40 a.m., upon conclusion of the closed session for labor negotiation strategies, Chairman Froemming declared the Board of Commissioners' meeting closed to the public to discuss litigation in the matter of foreclosure proceedings relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, County Coordinator, and Board Secretary. OTC Board of Commissioners' Minutes November 2, 201 0 Page 4 Adjournment At 11 :40 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, November 9, 2010. Dated: --~U+L~P~'l..,l....,«~o~t o~--- ' I OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest:-~---/ A~"_,,__·_...,../~/~-- Lar~. ~ CB/kd OTC Board of Commissioners' Minutes November 2, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 11/02/2010 FOR PAYMENT 11/02/2010 VENDOR NAME A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY ARM REGISTRATION OFFICE BEAR GRAPHICS INC BOB'S STANDARD BULK SERVICE STEVE BRANDNER BRAUN VENDING INC DION BREDMAN BREMER FINANCIAL SERVICES CERTIFIED AUTO REPAIR COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING CUMMINS NPOWER LLC DACOTAH PAPER COMPANY DEWEY'S SEPTIC SERVICE DOUGLAS CO SHERIFF'S OFFICE FARMERS CO OP OIL ASSN CITY FERGUS FALLS GALL'S INC JACE GILBERTSON GODFATHERS EXTERMINATING INC HEAL TH CARE ENVIRONMENTAL SERVI HENNING AUTO PARTS INC INNOVATIVE OFFICE SOLUTIONS KELLY SERVICES INC LAKE REGION HEAL TH CARE CORP LARRY OTT INC TRUCK SERVICE LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO MARCO INC ST LOUIS MARK SAND & GRAVEL CO MCQUAY INTERNATIONAL MIDWEST TESTING LABORATORY MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MN ATTORNEY GENERAL'S OFFICE MN CO INTERGOV'TAL TRUST MN DEPT OF HUMAN SERVICES MONITOR TIRE DISPOSAL INC NATIONAL PEN CORPORATION NETWORK CENTER COMMUNICATIONS OFFICE DEPOT OFFICEMAX INCORPORATED OLSON OIL CO INC RICHARD OLSON OTIS ELEVATOR CO OTTER TAIL CO PUBLIC HEAL TH OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PELICAN RAPIDS PRESS PEPSI-COLA PETE'S BODY SHOP & TOWING MICHELE PETTERSON PITNEY BOWES RDO TRUST #80-6130 SHERBROOKE TURF INC AMOUNT 937.18 326.00 1,125.00 476.41 103.24 169.35 360.00 10.00 9.25 417.53 29.50 10.69 565.51 311.03 350.00 40.00 1,213.45 6,385.50 127.90 29.73 338.31 29.10 20.19 4,385.35 1,020.15 150.00 1,700.00 510.92 1,038.41 185.00 569.13 23,750.95 747.49 588.00 84.48 79.00 448.52 40.00 164.17 535.75 150.90 610.00 328.53 295.34 3,076.93 4,668.10 118.64 287.60 226.24 13,972.00 35.00 481.99 7,562.39 20.82 2,893.00 99.68 20,100.00 OTC Board of Commissioners' Minutes November 2, 201 0 Attachment A, Page 2 SHERBURNE CO SHERIFF SHERWIN WILLIAMS KEVIN SONSTEBO SOUTHTOWN C-STORE SRF CONSUL TING GROUP INC STATE INDUSTRIAL PRODUCTS STEINS INC STEVE SCHIERER APPRAISALS STREICHERS TOWMASTER TRANQUILITY BUILDING SERVICES UNICOMP INC VERIZON WIRELESS VICTOR LUNDEEN COMPANY VIKING COCA-COLA WASTE MANAGEMENT WEST PAYMENT CENTER WOESSNER CONSTRUCTION INC •••• FINAL TOTAL ... 75.00 65.90 10.65 264.97 2,623.15 141.59 665.97 600.00 3,508.70 51.61 425.00 536.18 884.84 694.37 257.50 11,987.67 156.00 4,646.63 $131,905.08 ....