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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/19/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, October 19, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 19, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Lindquist, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of October 19, 2010, with the following addition: 10:40 a.m. -Ditch No. 16 Approval of Minutes Motion by Erickson, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of October 12, 2010, as mailed. Approval to Pav Bills Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Veterans Service Office Space Veteran, Hugh Warner, spoke with the Board regarding M.S. 197.60 which references statutory requirements for appointing a VSO and providing corresponding office space, equipment, and supplies. Mr. Warner presented a document to the Board demonstrating the financial impact of veterans pensions and other reimbursements for the community. Veterans Van Transportation After meeting with the Personnel Committee, VSO Director, Bernie Gamber, requested authority to replace van transportation drivers. The transportation program is used to transport veterans to medical appointments and currently, only one driver is available for the program. Motion by Erickson, second by Huebsch, and unanimously carried to authorize the VSO Director to add transportation drivers for the VSO medical transport program as requested. Mr. Gamber will also pursue other transportation options with Productive Alternatives or the veterans' service organizations throughout the County. Solid Waste Department Staffing Solid Waste Director, Mike Hanan, submitted documents describing the current temporary, part time, and full time staffing at each of the County transfer stations and the OTC Recycling Center. Mr. Hanan explained that several positions have recently been filled with temporary employees due to the hiring freeze. He indicated that the Henning Transfer Station and the Fergus Falls Transfer Station have employees originally expected to fill a part time position who are working more hours due to the fact that additional part time openings were not able to be filled. Mr. Hanan requested permanent replacement of the various positions in order to continue the operation of the transfer stations/landfills. OTC Board of Commissioners' Minutes October 19, 2010 Page2 Motion by Huebsch, second by Rogness, and unanimously carried to authorize filling the following Solid Waste Department positions: 1) Battle Lake Transfer Station -fill the existing part lime Certified Attendant position with a part time, regular employee at 40% FTE 2) Henning Transfer/Demo Landfill -the current part time employee will be moved into a full time, regular Certified Operator position (this position will replace the previous two part time, regular positions) 3) Fergus Falls Transfer Station -the current part lime employee will be moved into the full lime, regular Certified Operator position (this position will replace the previous two part lime, regular positions) 4) Northeast Demo/Transfer Site -advertise to fill the position of full lime Certified Attendant to replace two part time positions 5) Recycling Center -open full time Solid Waste Operator position internally, for promotional opportunity for the Solid Waste Worker job classification. The Solid Waste Worker position is not approved for replacement. Drainage System No. 64 Ditch Inspector, Randy Wasvick, requested approval for Orwell Township to clean out cattails from a road ditch (about 1½ miles) on the north side of 190th street in Section 17 & 18. This area is in Ditch No. 64. Commissioner Rogness indicated that Orwell Township has issues with water on or near several roads. He offered a motion, seconded by Commissioner Lindquist, to approve the request of Orwell Township to clean out a road ditch in Ditch No. 64 as described by the Ditch Inspector. Orwell Township will be responsible for all expenses related to the clean out. Discussion took place regarding the process needed to establish ditch maintenance funds. Chairman Froemming called for a vote. Motion carried unanimously. Highway Geotechnical Evaluation Contracts Motion by Erickson, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract (Braun Proposal FA-10-09536) between the County of Otter Tail and Braun lntertec for a geotechnical evaluation for the reconstruction of CSAH 9 600' N of S Pelican Dr. to the Northern County Line (north of Pelican Rapids). Cost of the evaluation is not to exceed $5,040. Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract (Braun Proposal FA-10-09537) between the County of Otter Tail and Braun lntertec for a geotechnical evaluation for the reconstruction of CSAH 34 from Harvest Avenue to CSAH 80 west of Perham. Iverson Lake Drawdown Project Highway Engineer, Rick West, submitted water surface elevations for the Iverson Lake Drawdown project. He indicated that the water was off the tar on CSAH 25. Mr. West plans to open the control gate to one-third and continue to monitor the system. Recess & Reconvene At 10:41 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:48 a.m. Drainage System No. 16 OTC Board of Commissioners' Minutes October 19, 2010 Page 3 County Attorney, David Hauser, referred to the Ditch No. 16 Public Hearing held October 18, 2010. He reported that the Engineer's findings that the culverts under Bonnie Beach Road and North Clitherall Road, as they exist, have insufficient hydraulic capacity to operate as the ditch was originally designed and constructed. There was general agreement at the Public Hearing that 48" elliptical culverts would be safer with larger capacity and without an excessive increase in cost. Mr. Hauser indicated that there is no evidence that the culverts were installed after 1947. Therefore, it has been detennined that these culverts were installed pre-1947, which then makes the ditch system responsible for the repair. Motion by Huebsch, second by Lindquist, and unanimously carried to accept the Engineers Report, as submitted at the public hearing, which finds that the culverts have insufficient hydraulic capacity, order the culverts to be corrected, and submit bids for the repair and clean out project that was presented at the public hearing at an approximate cost of $323,000. The bid opening date will be set by the Engineer between November 19, 2010 and December 3, 2010. The bid opening date flexibility is needed to obtain the best overall project results. Discussion took place regarding vegetation that needs to be eliminated. The Ditch Inspector will research this issue and report back to the Board. Planning Commission Recommendations Conditional Use Permit -Roger Pinckney XII: Motion by Erickson, second by Froemming, and unanimously carried to approve a Conditional Use Permit to upgrade an old logging road to a driveway for a possible building site as presented. The property is described as Pt of GL 2 (18.50 AC) & pt of GL 5 (2.10 AC), Section 31 of Candor Township; Otter Lake (56-577), NE. Conditional Use Permit -Lorin L & Anna Mae Remmick: Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use Pennit to construct two large rip rap boulder retaining walls with conditions as recommended by the Planning Commission. The property is described as Lot 3 Blk 1 West Shady Nook Beach, Section 15 of Maine Township; Pickerel Lake (56-475), RD. Conditional Use Permit -Wee Villa Resort LLLP: Motion by Erickson, second by Rogness, and unanimously carried to approve a Conditional Use Permit to replace a roof on an existing mobile home as presented. The property is described as Lot 4 ex trs (36.15 AC), Section 14 of Elizabeth Township; Long Lake (56-784), RD. Conditional Use Permit -Gwen Howe LLC: Motion by Rogness, second by Huebsch, and unanimously carried to approve a Conditional Use Penni! to replace failing timber retaining walls and patio with conditions as recommended by the Planning Commission. The property is described as E½ of Lot 8 & W½ of Lot 9 & vac rd adj Pelican Lake Park 1st Addition & pt of GL 6, Section 5 of Dunn Township; Pelican Lake (56-786), GD. Conditional Use Permit -John & Susan Martodam: Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use Permit to construct a walkout as part of a house replacement project with conditions as recommended by the Planning Commission. The property is described as Little Pine Beach Lot 6 & Wly 30 of Lot 7, Parcel #148-005 & #316 not to be split, Sec 25, Gorman Township; Little Pine Lake (56-142), GD. OTC Board of Commissioners' Minutes October 19, 2010 Page4 Modification of CUP-Bev Hanko/a & Joseph Lawson (Little Pelican Lake -56-761): Land & Resource Director, Bill Kalar, presented a request to modify an after-the-fact Conditional Use Permit for Bev Honkola & Joseph Lawson to remove the retaining wall as a condition and allow sod to be placed to stabilize the area. Motion by Erickson, second by Lindquist, and unanimously carried to remove the retaining wall as a condition for the Conditional Use Permit for Bev Honkola & Joseph Lawson provided that the vegetative cover takes root. If the vegetative cover fails, the retaining wall would be a requirement. U.S. Fish & Wildlife Service Request Mr. Kalar submitted a written request from the U.S. Fish & Wildlife Service requesting an exemption to obtain grade/fill permits on private lands projects that meet specific criteria. Commissioners expressed concern that the permit process allows the public to become aware of new projects and may provide opportunity for comment. Mr. Kalar will research the policy of other counties with this situation. Presentation from Detroit Lakes Police Chief Sheriff, Brian Schlueter, introduced Detroit Lakes Police Chief, Kelvin Keena. In appreciation of the Otter Tail County SWAT team assistance in a recent Detroit Lakes incident, Chief Keena presented a 308 rifle and ammunition to the Sheriff for the SWAT team. Mr. Keena stated that the tactical operations of the County's SWAT team allowed his deputies to direct traffic around the scene. He urged the Board to do whatever it takes to keep this highly trained SWAT team in place. Motion by Rogness, second by Lindquist, and unanimously carried to thank Chief Keena for the gift and also, for the law enforcement cooperation that has existed with the City of Detroit Lakes. Temporary Law Enforcement Drivers Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Sheriff to hire two temporary Law Enforcement Transport Drivers. These positions are not additional hours, but rather, provide additional availability when transports are needed. Application for Exempt Permit Motion by Erickson, second by Lindquist, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Jaycees for an event scheduled for Wednesday, November 24, 2010, at The Pelican located at 44086 US Highway 59 in Pelican Rapids, MN. Adjournment At 11 :39 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, October 26, 2010. Dated: __ /_D~/_...,~?.~/~.Jo~/=(0---- CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:--=-~~::!::::_.µ~~~::!_.,........,._-=--,-- OTC Board of Commissioners' Minutes October 19, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 10/19/2010 FOR PAYMENT 10/19/2010 VENDOR NAME A'VIANDS LLC AMERICAN INSTITUTIONAL SUPPLY BALLARD SANITATION INC BATTLE LAKE HARDWARE & RENTAL SUSAN BOLSTAD CD ELECTRIC CIT TECHNOLOGY FIN SERV INC CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND CUMMINS NPOWER LLC D & T VENTURES LLC DENZEL'S REGION WASTE INC DOHERTY STAFFING SOLUTIONS KATHY DOMHOL T DS SOLUTIONS INC EAST OTTER TAIL FOCUS EGGE CONSTRUCTION INC HELEN ERKENBRACK 55.00 FERGUS FALLS DAILY JOURNAL FERGUS TIRE CENTER FLINT HILLS RESOURCES LP SHARI FRESONKE FSH COMMUNICATIONS LLC G & K SERVICES GALL'S INC PATRICK GRIFFIN HAWES SEPTIC TANK PUMPING HEALTHCARE ENVIRONMENTAL SERVI HENNING HARDWARE CRYSTAL HERMAN SANDYHOLO HONEYWELL HOUSTON ENGINEERING INC INDEPENDENT EMERGENCY SERVICES J J KELLER & ASSOCIATES INC JK SPORTS KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC JEREMIAS KRUPICH LAKES AREA COOPERATIVE LAKEWAY MARKET LLC LIBERTY TIRE RECYCLING SERVICE TARA LINDQUIST LITTLE FALLS MACHINE INC M-R SIGN COMPANY INC. MANNY'S • ROCKY'S BAIT MCCCMI 33 MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MN CO ATTORNEYS ASSOCIATION MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN STATE AUDITOR MOORE MEDICAL LLC STEPHANIE MORRIS NAPA OF PERHAM AMOUNT 3,385.11 51.02 543.00 18.45 92.62 208.70 190.53 101.80 288.03 26.46 777.03 739.00 187.20 50.00 12.15 1,768.61 51.60 150.00 3,041.28 819.76 33,285.90 67.59 64.13 893.30 41.87 70.61 75.00 29.10 142.46 124.49 955.79 277.29 838.00 64.22 141.29 840.00 32.98 956.87 10.00 1,220.90 4,430.19 625.52 100.00 22,734.45 2,206.00 1,943.98 1,154.47 79.99 29.00 20.00 32.26 1,200.00 770.00 117.29 17.99 29.01 OTC Board of Commissioners' Minutes October 19, 201 O Attachment A, Page 2 NATIONAL BUSINESS SYSTEMS INC NELSON AUTO CENTER NETWORK CENTER COMMUNICATIONS NORTHLAND REBUILDING OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL TELCOM OTTERTAIL BAKERY OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR CO OF FERGUS FAL PAMIDA PHARMACY PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PETE'S AMOCO PREMIUM WATERS INC PRO AG FARMERS CO OP PROACTION UNIFORMS QUICK'S NAPA AUTO PARTS RDO TRUST#80-6130 REGENTS OF THE UNIVERSITY OF M REVIEW ENTERPRISES INC THE SAND CREEK GROUP LTD SHULTZ & ASSOCIATES LTD SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK STRINGER BUSINESS SYSTEMS INC SUPERIOR JETTING INC SWANSTON EQUIPMENT CORP TEAM LABORATORY CHEMICAL CORP UNIFORMS UNLIMITED UNIV OF MN EXTENSION SERVICE VERGAS 66 GAS & CONVENIENCE IN VICTOR LUNDEEN COMPANY VISIONS GLASS VISUAL GOV SOLUTIONS LLC WENCK ASSOCIATES INC WEST PAYMENT CENTER 210 LUBE EXPRESS ._. FINAL TOTAL. ..... . 13,800.00 2,265.94 215.00 250.00 2,868.53 18.00 240.44 37.48 1,213.96 116.00 5,401.82 125.36 273.60 1,111.45 26.34 1,422.13 142.22 51.09 159.45 32,449.98 90.25 4,583.30 2,938.00 1,013.26 1,669.03 46.80 252.81 73.28 1,472.50 1,309.76 1,004.63 712.20 84.43 1,614.47 604.16 274.81 57.00 3,876.31 669.36 32.81 $172,747.25 .....