HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/12/2010MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
Tuesday, October 12, 2010
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, October 12, 2010, at 9:34 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Erickson, second by Huebsch, and unanimously carried to approve the Human Services
Board agenda of October 12, 2010 as mailed.
Approval of Minutes
Motion by Rogness, second by Erickson, and unanimously carried to approve the Human Services
Board minutes of September 28, 2010, as mailed.
Juvenile Temporary Hold Unit
Probation Director, Chuck Kitzman, stated that the Temporary Hold Unit is not being used at this time
due to indoor air quality concerns. The Architect working on the long range plan for County facilities
will be interviewing department heads at the Courthouse. He requested direction on whether or not
the long range space plan should include a Temporary Hold Unit. Commissioners requested an
economic impact analysis regarding building space for a Juvenile Hold Unit vs. the alternative cost of
providing transportation to shelter care programs in other locations.
DWI Court Staffing
Motion by Erickson, second by Rogness, and unanimously carried to approve an increase in
Probation Officer hours for the DWI Court Program from .5 FTE to . 7 FTE. The Board requested that
Mr. Kitzman return to the Board before hiring an additional .5 FTE Surveillance Officer.
Public Health Contracts
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate
County Officials' signatures to execute a Grant Agreement (No. 9200-3019) between the MN
Department of Public Safety and the County of Otter Tail for the period of October 1, 2010 through
September 30, 2011. The grant dollars, in the amount of $17,881.00, is for the Safe Communities
Coalition that works on alcohol use prevention and other road safety issues.
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate
County Officials' signatures to execute Local Public Health Act Funding Assurances and Agreements
for 2011 between the Minnesota Department of Health and the County of Otter Tail. The agreement
documents how Public Health Agencies may spend their State grant funding.
OTC Board of Commissioners' Minutes
October 12, 2010
Page 2
Community Health Services Conference
Ms. Thorson reported that MDH will be closing their library to address state budget reductions. In
Minnesota, all health providers are mandated to be on electronic health records system by 2015. As
part of the federal health reform act, funding went to universities for training for EHR. Ms. Thorson
reported that a Public Health Nurse has applied for this funding and will be training in the technical
aspect of EHR for the Public Health Department.
Blueprint for Public Health
Ms. Thorson submitted a document entitled "Updating Minnesota's Blueprint for Public Health". This
document was compiled by state work groups. It contains recommendations about reorganization.
Oversight should be strengthened by requiring MDH to review and comment on proposed changes to
local public health governance structures.
Public Health Essential Services
Ms. Thorson presented a document containing her Department's goals and essential services. If
budget becomes an issue, the essential services at the bottom of the list could be discontinued.
Quarterly Financial Report
Human Services Director, John Dinsmore, submitted the Human Services Quarterly Budget Report
through September of 2010. End of year Agency expenses were projected at $15,870,288.40 with
projected revenue at $17,247,024.08.
Child Care Assistance Update
Tracy Ross, representing the Children's Local Advisory Council, spoke about the resources available
for her children. Tracy is now a community representative on the Council to educate others about the
opportunities for assistance for children with special needs.
Human Services Contract
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's
signature to execute the following Purchase of Service Agreements with Otter Tail County:
Agency Program Effective Targeted Funding Source
Date Population
Tim & Marlys Residential Services/ 10/01/10 Elderly and AC/EW/CADI or TBI Waivered
Hamilton Home Plus/Foster through Disabled Funds
Care Services 06/30/11
Michele Astrup Residential Services/ 10/01/10 Elderly and AC/EW/CADI or TBI Waivered
Home Plus/Foster through Disabled Funds
Care Services 06/30/11
Some Place Safe Supervised 01/01/11 Children Basic unit cost is $35 per hour,
Parenting Time ParenUChild through County of Financial
Center Visitations 12/31/11 Resoonsibilitv
OTC Board of Commissioners' Minutes
October 12, 201 O
Page 3
Approval to Pay Bills & Claims
Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:33 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Human Services
Board until Tuesday, October 26, 2010.
Dated: __ I _o_,_/_ol_r.,+/-=_1 o ___ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest ~~ (/2 Larry Km, Crk
By: J
Rage
.,......,
roemming, Human Services Board Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 12, 2010, at
10:48 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with
Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson,
Doug Huebsch and Lee Rogness present.
Approval of Agenda
Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of
Commissioners agenda of October 12, 2010, as mailed.
Approval of Minutes
Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of
Commissioners minutes of October 5, 2010, as mailed.
Approval to Pay Bills
Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Canvassing Board
Chairman Froemming appointed Commissioners Lindquist and Huebsch to the 2010 County
Canvassing Board which will meet at 9:30 a.m. on November 8, 2010, to canvas the results of the
November 2, 2010, General Election.
Pawnbroker License
Motion by Rogness, second by Erickson, and unanimously carried to approve the following application
for license:
OK Pawn
101 W Lincoln Ave
Fergus Falls MN 56537
Pawnbroker
County Credit Card Approval
Motion by Erickson, second by Rogness, and unanimously carried to approve the issuance of an Otter
Tail County Credit Card, with a 30 day limit not to exceed $1,000, to Deputy Nicholas D. Sonsalla.
OTC Board of Commissioners' Minutes
October 12, 2010
Page 4
Help America Vote Act (HAVA} Grant
Motion by Froemming, second by Rogness, and unanimously carried to authorize the County Auditor
and the Chair of the Otter Tail County Board of Commissioners to sign for the HAVA Operating Grant
on behalf of Otter Tail County. The grant is in the amount of $22,800.00.
Copier Lease Agreement
County Auditor, Wayne Stein, requested approval of a new copier lease agreement for the Auditor
and Motor Vehicle offices. Discussion followed the request. Motion by Huebsch, second by Rogness,
and unanimously carried to authorize the County Auditor to proceed with the process of entering into
a new lease agreement with MARCO, Inc. for two copy/print/scan/fax units at a proposed monthly
cost of $499 per month.
Drainage System No. 56
Ditch Inspector, Randy Wasvick, reported that a clean-out of most of Ditch No. 56 was completed in
2003. The area that was not cleaned out has silted in and beaver dams and trees need to be
removed. Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Ditch
Inspector to proceed with the clean-out as described. The Ditch No. 56 Maintenance Fund has
enough money to cover the repair costs. One quotation was received at an estimated cost of $4,000
to $5,000. A second quote will also be obtained.
Drainage System No. 39
Mr. Wasvick reported that County Ditch No. 39 was cleaned out to an area north of County Road 2
and County Road 7 in Western Township. There was not enough money in the Ditch 39 Maintenance
Fund to clean out the additional .3 of a mile and it was expected that there would be enough elevation
for water flow. Mr. Wasvick noted that the area is flat and silt has built up. This area needs to be
cleaned out and there are adequate funds at this time. Motion by Lindquist, second by Erickson, and
unanimously carried to authorize the Ditch Inspector to proceed with the clean-out as described. The
estimated cost is $1,400 which will be paid out of the Ditch No. 39 Maintenance Fund.
Drainage System No. 16
Property Owner, Al Mashek, spoke on behalf of some property owners living on North Clitheral Lake
Road and submitted a document regarding erosion issues, lake levels, and culvert elevations.
Mr. Mashek expressed concerns about cleaning the ditch from the culvert easterly and north easterly.
He requested that the project be split so the property owners could get some relief from the high water
this fall. There have been problems with water seepage and foundation damage with water under
their homes. He expressed the problem of this project being delayed many times.
County Attorney, David Hauser, responded that the estimate for this project is over $100,000;
therefore; it is supposed to be bid out. There are many clean-outs of portions of ditches. However,
Mr. Hauser cited a 1948 Attorney General's opinion that indicated that a large project should not be
split apart. He also discussed the practical issues regarding splitting the project. Would better water
flow be accomplished and at what cost if the project was split? The bidding process is lengthy and
the County Ditch No. 16 project involves a major mobilization because the spoils must be stored
elsewhere. There could be some cleaning that is quick and easy to do which should be considered at
the meeting on October 18, 2010, at the Government Services Center in Fergus Falls. The Engineer
will be advised that there is a need to get the water flowing a little faster. Questions have also been
raised about the culvert size. Mr. Hauser stated that the Board's determination is to get the ditch
system working as originally designed, and then work with the property owners. At times, property
owners have differing opinions. Further discussion will take place at the Ditch No. 16 meeting
October 18, 2010.
Recess & Reconvene
OTC Board of Commissioners' Minutes
October 12, 2010
Page 5
At 11 :30 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :38 a.m.
High Water Update
Highway Engineer, Rick West, briefed the Board regarding the Iverson Lake Drawdown Project. He
reported on a couple of areas that need culverts installed and/or obstructions removed to move water
through the system.
SWCD Tree Storage
Mr. West reported that the Soil & Water Conservation District has requested use of a cold storage
building at County Garage #1 to store their trees. Motion by Huebsch, second by Lindquist, and
unanimously carried to approve the SWCD to store trees in a storage building on the County Highway
Garage #1 property as presented by the Highway Engineer.
Personnel Board
President of the Personnel Board, Rick West, briefed the commissioners regarding a restructuring
plan that is being developed. The plan will be presented to Department Heads, discussed, and
brought to the County Board for final review.
Final Plat
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Final Plat of
Christopher M. & Lynn M. Deconcini entitled "Deconcini's Acres" consisting of two backlots in
Section 26 of Gorman Township, Little Pine Lake (56-142).
Adjournment
At 12:22 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of
Commissioners until 9:30 a.m. on Tuesday, October 19, 2010.
Dated: /0 / 1 'l / .;:i_o lo OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: /).
•.
Rage ing, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
October 12, 2010
Attachment A, Page 1
WARRANTS APPROVED ON 10/12/2010 FOR PAYMENT 10/12/2010
VENDOR NAME
A'VIANDS LLC
CYNDI ABBOTT
ABG MAINTENANCE INC
ACCURATE CONTROLS INC
ALL SEASONS HEATING & AIR COND
AMERICAN TOWER CORPORATION
ARVIG COMMUNICATION SYSTEMS
AUTO VALUE FERGUS FALLS
BALLARD SANITATION INC
BATTLE LAKE STANDARD
JANE BAUMGARTNER
BEN FRANKLIN
BEN HOLZER UNLIMITED
BOB'S STANDARD BULK SERVICE
BOUND TREE MEDICAL LLC
BRAUN VENDING INC
JOHN BUSHMAN
CAROLINA SOFTWARE
CDW GOVERNMENT INC
CERTIFIED AUTO REPAIR
CHARTER COMMUNICATIONS
CITIZENS ADVOCATE
CO OP SERVICES INC
COMPUTER INFORMATION SYSTEMS
COOPERS TECHNOLOGY GROUP
CRAGUNS LODGE AND CONFERENCE C
CULLIGAN
CULLIGAN WATER COND
CUSTOM EXPRESSIONS INC
DACOTAH PAPER COMPANY
DAKOTA PRINTERS LLC
DAN'S TOWING & REPAIR
DEANS COUNTRY MARKET
DENZEL'S REGION WASTE INC
DEPT OF PUBLIC SAFETY
DS SOLUTIONS INC
E & J PRESS
EAST OTTER TAIL FOCUS
EVERGREEN LAWN CARE
FARNAM'S GENUINE PARTS INC PR
FERGUS FALLS DAILY JOURNAL
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FIRST LUTHERAN CHURCH
FORCE AMERICA
FOTH & VAN DYKE
FRAZEE FORUM INC
SHARI FRESONKE
GE CAPITAL (CA)
GLENDE-NILSON FUNERAL HOME
GOODWAY TECHNOLOGIES CORPORATI
HEDAHLS HEADQUARTERS
HENNEPIN CO SHERIFF
HENRY'S FOODS INC
HERZOG ROOFING INC
HOUSTON ENGINEERING INC
INFORMATION SYSTEMS CORP
AMOUNT
7,871.68
7.20
171.00
1,540.00
248.21
98.71
200.00
257.86
228.00
107.20
68.78
8.30
58.24
95.16
101.48
15.87
129.99
400.00
15,209.98
11.75
72.77
102.00
636.22
6,000.00
405.28
1,905.78
27.46
22.82
1,287.00
439.00
145.50
38.44
5.33
1,476.41
510.00
1,215.70
224.43
387.25
96.19
44.10
2,084.75
4,229.98
9,900.00
3,159.00
568.58
8,655.90
50.60
162.38
396.77
570.00
16.90
103.56
70.00
1,164.79
310.73
556.50
795.00
OTC Board of Commissioners' Minutes
October 12, 2010
Attachment A, Page 2
INNOVATIVE OFFICE SOLUTIONS
JOHNSTON FARGO CULVERT INC
MICHELLE JORGENSON
K.I.D.LEASING
KELLY SERVICES INC
KOEP'S SEPTIC
DARYL KUGLER JR
L & L SERVICE
LARRY OTT INC TRUCK SERVICE
LAWSON PRODUCTS INC
LOCATORS & SUPPLIES INC
MACO
MARCO
MARCO INC ST LOUIS
MATTHEW BENDER & COMPANY INC
MCCC Ml 33
MIDSTATES EQUIPMENT & SUPPLY
MIDWEST PRINTING CO
MN MOTOR COMPANY
MN STATE AUDITOR
MN STATE BAR ASSOCIATION
JASON MORRIS
ANNE MUELLER
NIEMELA AUTO REPAIR & TOWING
NOLO
OFFICEMAX INCORPORATED
ONE CALL LOCATORS LTD
THE ORIGINAL HEATING MAN
OTTER TAIL CO DISTRICT COURT
OTTER TAIL CO EMPLOYEES COMMIT
OTTERTAIL TRUCKING INC
OVERLAND MECHANICAL SERVICES
PAMIDA INC 008
PEPSIAMERICAS
PERFORMANCE PAVING & SEALCOATI
PERHAM MEMORIAL HOSPITAL & HOM
PERHAM PRINTING & SUPPLY
CITY PERHAM
MARCO PICCHIARINI
POWER PLAN
PRAXAIR DISTRIBUTION INC
PUBLIC SAFETY CENTER INC
RDO TRUCK CENTERS
RDO TRUST #80-6130
REVIEW ENTERPRISES INC
RINGDAHL AMBULANCE SERVICE
RENEE SAURER
SBLC-FF
MICHAEL SCHREADER
SCOTT HOFLAND CONSTRUCTION INC
SEWER SERVICE
SHULTZ & ASSOCIATES LTD
SIGELMAN STEEL & RECYCLING INC
SIGNWORKS SIGNS & BANNERS LLC
PAUL SIMENGAARD
GREGORY SMITH MD
SON'S APPLIANCE & REFRIGERATIO
STANDARD PARTS OF WADENA
STEVE'S SANITATION INC
STREICHERS
242.29
13,647.85
12.25
256.44
1,332.27
65.00
350.00
142. 76
375.00
487.40
62.53
35.00
436.54
469.12
160.46
14,593.37
55,038 33
334.52
34.17
33,187.00
257.04
8.10
14.81
144.53
19.75
743.29
330.44
189.00
14.00
30.00
6,612.00
483.63
23.85
310.75
250.00
14.25
2.73
174,151.44
132.15
1,207.55
448.88
264.95
882.60
47.68
178.13
150.00
19.61
35.27
7.21
8,075.00
260.00
2,112.50
414.51
291.23
27.00
341.98
. 151.93
27.15
3,957.03
1,232.13
SYNERGY GRAPHICS
TASER INTERNATIONAL
THIS WEEKS SHOPPING NEWS
THYSSEN KRUPP ELEVATOR CORPORA
TITAN ACCESS ACCOUNT
TRIMIN SYSTEMS INC
UNIFORMS UNLIMITED
VERGAS HARDWARE
VICTOR LUNDEEN COMPANY
VICTORY CORPS
VOSS LIGHTING
WADENA PIONEER JOURNAL
WASTE MANAGEMENT
WELLER OIL CO
WEST PAYMENT CENTER
XEROX CORPORATION
•••• FINAL TOTAL ....
OTC Board of Commissioners' Minutes
October 12, 2010
Attachment A, Page 3
2,805.47
809.95
277.16
849.93
68.69
2,349.36
95.42
30.14
786.90
155.38
132.73
64.00
635.53
221.76
2,498.50
189.39
$411, 763.24****