HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/12/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, October 12, 2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, October 12, 2010, at 9:34 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Huebsch, and unanimously carried to approve the Human Services Board agenda of October 12, 2010 as mailed. Approval of Minutes Motion by Rogness, second by Erickson, and unanimously carried to approve the Human Services Board minutes of September 28, 2010, as mailed. Juvenile Temporary Hold Unit Probation Director, Chuck Kitzman, stated that the Temporary Hold Unit is not being used at this time due to indoor air quality concerns. The Architect working on the long range plan for County facilities will be interviewing department heads at the Courthouse. He requested direction on whether or not the long range space plan should include a Temporary Hold Unit. Commissioners requested an economic impact analysis regarding building space for a Juvenile Hold Unit vs. the alternative cost of providing transportation to shelter care programs in other locations. DWI Court Staffing Motion by Erickson, second by Rogness, and unanimously carried to approve an increase in Probation Officer hours for the DWI Court Program from .5 FTE to . 7 FTE. The Board requested that Mr. Kitzman return to the Board before hiring an additional .5 FTE Surveillance Officer. Public Health Contracts Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Agreement (No. 9200-3019) between the MN Department of Public Safety and the County of Otter Tail for the period of October 1, 2010 through September 30, 2011. The grant dollars, in the amount of $17,881.00, is for the Safe Communities Coalition that works on alcohol use prevention and other road safety issues. Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute Local Public Health Act Funding Assurances and Agreements for 2011 between the Minnesota Department of Health and the County of Otter Tail. The agreement documents how Public Health Agencies may spend their State grant funding. OTC Board of Commissioners' Minutes October 12, 2010 Page 2 Community Health Services Conference Ms. Thorson reported that MDH will be closing their library to address state budget reductions. In Minnesota, all health providers are mandated to be on electronic health records system by 2015. As part of the federal health reform act, funding went to universities for training for EHR. Ms. Thorson reported that a Public Health Nurse has applied for this funding and will be training in the technical aspect of EHR for the Public Health Department. Blueprint for Public Health Ms. Thorson submitted a document entitled "Updating Minnesota's Blueprint for Public Health". This document was compiled by state work groups. It contains recommendations about reorganization. Oversight should be strengthened by requiring MDH to review and comment on proposed changes to local public health governance structures. Public Health Essential Services Ms. Thorson presented a document containing her Department's goals and essential services. If budget becomes an issue, the essential services at the bottom of the list could be discontinued. Quarterly Financial Report Human Services Director, John Dinsmore, submitted the Human Services Quarterly Budget Report through September of 2010. End of year Agency expenses were projected at $15,870,288.40 with projected revenue at $17,247,024.08. Child Care Assistance Update Tracy Ross, representing the Children's Local Advisory Council, spoke about the resources available for her children. Tracy is now a community representative on the Council to educate others about the opportunities for assistance for children with special needs. Human Services Contract Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute the following Purchase of Service Agreements with Otter Tail County: Agency Program Effective Targeted Funding Source Date Population Tim & Marlys Residential Services/ 10/01/10 Elderly and AC/EW/CADI or TBI Waivered Hamilton Home Plus/Foster through Disabled Funds Care Services 06/30/11 Michele Astrup Residential Services/ 10/01/10 Elderly and AC/EW/CADI or TBI Waivered Home Plus/Foster through Disabled Funds Care Services 06/30/11 Some Place Safe Supervised 01/01/11 Children Basic unit cost is $35 per hour, Parenting Time ParenUChild through County of Financial Center Visitations 12/31/11 Resoonsibilitv OTC Board of Commissioners' Minutes October 12, 201 O Page 3 Approval to Pay Bills & Claims Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:33 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Human Services Board until Tuesday, October 26, 2010. Dated: __ I _o_,_/_ol_r.,+/-=_1 o ___ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest ~~ (/2 Larry Km, Crk By: J Rage .,......, roemming, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 12, 2010, at 10:48 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of October 12, 2010, as mailed. Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners minutes of October 5, 2010, as mailed. Approval to Pay Bills Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Canvassing Board Chairman Froemming appointed Commissioners Lindquist and Huebsch to the 2010 County Canvassing Board which will meet at 9:30 a.m. on November 8, 2010, to canvas the results of the November 2, 2010, General Election. Pawnbroker License Motion by Rogness, second by Erickson, and unanimously carried to approve the following application for license: OK Pawn 101 W Lincoln Ave Fergus Falls MN 56537 Pawnbroker County Credit Card Approval Motion by Erickson, second by Rogness, and unanimously carried to approve the issuance of an Otter Tail County Credit Card, with a 30 day limit not to exceed $1,000, to Deputy Nicholas D. Sonsalla. OTC Board of Commissioners' Minutes October 12, 2010 Page 4 Help America Vote Act (HAVA} Grant Motion by Froemming, second by Rogness, and unanimously carried to authorize the County Auditor and the Chair of the Otter Tail County Board of Commissioners to sign for the HAVA Operating Grant on behalf of Otter Tail County. The grant is in the amount of $22,800.00. Copier Lease Agreement County Auditor, Wayne Stein, requested approval of a new copier lease agreement for the Auditor and Motor Vehicle offices. Discussion followed the request. Motion by Huebsch, second by Rogness, and unanimously carried to authorize the County Auditor to proceed with the process of entering into a new lease agreement with MARCO, Inc. for two copy/print/scan/fax units at a proposed monthly cost of $499 per month. Drainage System No. 56 Ditch Inspector, Randy Wasvick, reported that a clean-out of most of Ditch No. 56 was completed in 2003. The area that was not cleaned out has silted in and beaver dams and trees need to be removed. Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Ditch Inspector to proceed with the clean-out as described. The Ditch No. 56 Maintenance Fund has enough money to cover the repair costs. One quotation was received at an estimated cost of $4,000 to $5,000. A second quote will also be obtained. Drainage System No. 39 Mr. Wasvick reported that County Ditch No. 39 was cleaned out to an area north of County Road 2 and County Road 7 in Western Township. There was not enough money in the Ditch 39 Maintenance Fund to clean out the additional .3 of a mile and it was expected that there would be enough elevation for water flow. Mr. Wasvick noted that the area is flat and silt has built up. This area needs to be cleaned out and there are adequate funds at this time. Motion by Lindquist, second by Erickson, and unanimously carried to authorize the Ditch Inspector to proceed with the clean-out as described. The estimated cost is $1,400 which will be paid out of the Ditch No. 39 Maintenance Fund. Drainage System No. 16 Property Owner, Al Mashek, spoke on behalf of some property owners living on North Clitheral Lake Road and submitted a document regarding erosion issues, lake levels, and culvert elevations. Mr. Mashek expressed concerns about cleaning the ditch from the culvert easterly and north easterly. He requested that the project be split so the property owners could get some relief from the high water this fall. There have been problems with water seepage and foundation damage with water under their homes. He expressed the problem of this project being delayed many times. County Attorney, David Hauser, responded that the estimate for this project is over $100,000; therefore; it is supposed to be bid out. There are many clean-outs of portions of ditches. However, Mr. Hauser cited a 1948 Attorney General's opinion that indicated that a large project should not be split apart. He also discussed the practical issues regarding splitting the project. Would better water flow be accomplished and at what cost if the project was split? The bidding process is lengthy and the County Ditch No. 16 project involves a major mobilization because the spoils must be stored elsewhere. There could be some cleaning that is quick and easy to do which should be considered at the meeting on October 18, 2010, at the Government Services Center in Fergus Falls. The Engineer will be advised that there is a need to get the water flowing a little faster. Questions have also been raised about the culvert size. Mr. Hauser stated that the Board's determination is to get the ditch system working as originally designed, and then work with the property owners. At times, property owners have differing opinions. Further discussion will take place at the Ditch No. 16 meeting October 18, 2010. Recess & Reconvene OTC Board of Commissioners' Minutes October 12, 2010 Page 5 At 11 :30 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :38 a.m. High Water Update Highway Engineer, Rick West, briefed the Board regarding the Iverson Lake Drawdown Project. He reported on a couple of areas that need culverts installed and/or obstructions removed to move water through the system. SWCD Tree Storage Mr. West reported that the Soil & Water Conservation District has requested use of a cold storage building at County Garage #1 to store their trees. Motion by Huebsch, second by Lindquist, and unanimously carried to approve the SWCD to store trees in a storage building on the County Highway Garage #1 property as presented by the Highway Engineer. Personnel Board President of the Personnel Board, Rick West, briefed the commissioners regarding a restructuring plan that is being developed. The plan will be presented to Department Heads, discussed, and brought to the County Board for final review. Final Plat Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Final Plat of Christopher M. & Lynn M. Deconcini entitled "Deconcini's Acres" consisting of two backlots in Section 26 of Gorman Township, Little Pine Lake (56-142). Adjournment At 12:22 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, October 19, 2010. Dated: /0 / 1 'l / .;:i_o lo OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: /). •. Rage ing, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes October 12, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 10/12/2010 FOR PAYMENT 10/12/2010 VENDOR NAME A'VIANDS LLC CYNDI ABBOTT ABG MAINTENANCE INC ACCURATE CONTROLS INC ALL SEASONS HEATING & AIR COND AMERICAN TOWER CORPORATION ARVIG COMMUNICATION SYSTEMS AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BATTLE LAKE STANDARD JANE BAUMGARTNER BEN FRANKLIN BEN HOLZER UNLIMITED BOB'S STANDARD BULK SERVICE BOUND TREE MEDICAL LLC BRAUN VENDING INC JOHN BUSHMAN CAROLINA SOFTWARE CDW GOVERNMENT INC CERTIFIED AUTO REPAIR CHARTER COMMUNICATIONS CITIZENS ADVOCATE CO OP SERVICES INC COMPUTER INFORMATION SYSTEMS COOPERS TECHNOLOGY GROUP CRAGUNS LODGE AND CONFERENCE C CULLIGAN CULLIGAN WATER COND CUSTOM EXPRESSIONS INC DACOTAH PAPER COMPANY DAKOTA PRINTERS LLC DAN'S TOWING & REPAIR DEANS COUNTRY MARKET DENZEL'S REGION WASTE INC DEPT OF PUBLIC SAFETY DS SOLUTIONS INC E & J PRESS EAST OTTER TAIL FOCUS EVERGREEN LAWN CARE FARNAM'S GENUINE PARTS INC PR FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS POWER PUMP INC FIRST LUTHERAN CHURCH FORCE AMERICA FOTH & VAN DYKE FRAZEE FORUM INC SHARI FRESONKE GE CAPITAL (CA) GLENDE-NILSON FUNERAL HOME GOODWAY TECHNOLOGIES CORPORATI HEDAHLS HEADQUARTERS HENNEPIN CO SHERIFF HENRY'S FOODS INC HERZOG ROOFING INC HOUSTON ENGINEERING INC INFORMATION SYSTEMS CORP AMOUNT 7,871.68 7.20 171.00 1,540.00 248.21 98.71 200.00 257.86 228.00 107.20 68.78 8.30 58.24 95.16 101.48 15.87 129.99 400.00 15,209.98 11.75 72.77 102.00 636.22 6,000.00 405.28 1,905.78 27.46 22.82 1,287.00 439.00 145.50 38.44 5.33 1,476.41 510.00 1,215.70 224.43 387.25 96.19 44.10 2,084.75 4,229.98 9,900.00 3,159.00 568.58 8,655.90 50.60 162.38 396.77 570.00 16.90 103.56 70.00 1,164.79 310.73 556.50 795.00 OTC Board of Commissioners' Minutes October 12, 2010 Attachment A, Page 2 INNOVATIVE OFFICE SOLUTIONS JOHNSTON FARGO CULVERT INC MICHELLE JORGENSON K.I.D.LEASING KELLY SERVICES INC KOEP'S SEPTIC DARYL KUGLER JR L & L SERVICE LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LOCATORS & SUPPLIES INC MACO MARCO MARCO INC ST LOUIS MATTHEW BENDER & COMPANY INC MCCC Ml 33 MIDSTATES EQUIPMENT & SUPPLY MIDWEST PRINTING CO MN MOTOR COMPANY MN STATE AUDITOR MN STATE BAR ASSOCIATION JASON MORRIS ANNE MUELLER NIEMELA AUTO REPAIR & TOWING NOLO OFFICEMAX INCORPORATED ONE CALL LOCATORS LTD THE ORIGINAL HEATING MAN OTTER TAIL CO DISTRICT COURT OTTER TAIL CO EMPLOYEES COMMIT OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PAMIDA INC 008 PEPSIAMERICAS PERFORMANCE PAVING & SEALCOATI PERHAM MEMORIAL HOSPITAL & HOM PERHAM PRINTING & SUPPLY CITY PERHAM MARCO PICCHIARINI POWER PLAN PRAXAIR DISTRIBUTION INC PUBLIC SAFETY CENTER INC RDO TRUCK CENTERS RDO TRUST #80-6130 REVIEW ENTERPRISES INC RINGDAHL AMBULANCE SERVICE RENEE SAURER SBLC-FF MICHAEL SCHREADER SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SHULTZ & ASSOCIATES LTD SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS LLC PAUL SIMENGAARD GREGORY SMITH MD SON'S APPLIANCE & REFRIGERATIO STANDARD PARTS OF WADENA STEVE'S SANITATION INC STREICHERS 242.29 13,647.85 12.25 256.44 1,332.27 65.00 350.00 142. 76 375.00 487.40 62.53 35.00 436.54 469.12 160.46 14,593.37 55,038 33 334.52 34.17 33,187.00 257.04 8.10 14.81 144.53 19.75 743.29 330.44 189.00 14.00 30.00 6,612.00 483.63 23.85 310.75 250.00 14.25 2.73 174,151.44 132.15 1,207.55 448.88 264.95 882.60 47.68 178.13 150.00 19.61 35.27 7.21 8,075.00 260.00 2,112.50 414.51 291.23 27.00 341.98 . 151.93 27.15 3,957.03 1,232.13 SYNERGY GRAPHICS TASER INTERNATIONAL THIS WEEKS SHOPPING NEWS THYSSEN KRUPP ELEVATOR CORPORA TITAN ACCESS ACCOUNT TRIMIN SYSTEMS INC UNIFORMS UNLIMITED VERGAS HARDWARE VICTOR LUNDEEN COMPANY VICTORY CORPS VOSS LIGHTING WADENA PIONEER JOURNAL WASTE MANAGEMENT WELLER OIL CO WEST PAYMENT CENTER XEROX CORPORATION •••• FINAL TOTAL .... OTC Board of Commissioners' Minutes October 12, 2010 Attachment A, Page 3 2,805.47 809.95 277.16 849.93 68.69 2,349.36 95.42 30.14 786.90 155.38 132.73 64.00 635.53 221.76 2,498.50 189.39 $411, 763.24****