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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/28/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, September 28, 2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, September 28, 2010, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Froemming, and unanimously carried to approve the Human Services Board agenda of September 28, 2010, with the following addition. 10 30 a.m. -United Way Co-Chair, Rick West Approval of Minutes Motion by Erickson, second by Lindquist, and unanimously carried to approve the Human Services Board minutes of September 14, 2010, as mailed. West Central Regional Juvenile Center Probation Director, Chuck Kitzman, informed the Board that the next West Central Regional Juvenile Center Advisory Board meeting will be at 10:30 a.m. on October 14, 2010. He reported that member contracts for CY2011 have been signed; however, the number of secure detention placements in the facility has been much lower than anticipated. DWI Court Program Update Mr. Kitzman requested approval to accept a $90,000 grant from the State of Minnesota for the DWI Court Program. Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement for Professional Services between the State of Minnesota, the Seventh Judicial District, and Otter Tail County Probation for the period of October 1, 2010 through September 30, 2011. The grant funds, along with a one-third match from Otter Tail County, are used for surveillance, probation, and chemical dependency services for the program. Public Health Grant Agreement Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Agreement between the Minnesota Department of Health and the County of Otter Tail. This funding provides for Perinatal Hepatitis B case management and Immunization Practices Improvement. Federal Emergency Management Agency Update Public Health Director, Diane Thorson, reported that FEMA notified Otter Tail County that the dollars requested by the County due to the tornado damage exceeded the 25% non-federal share. Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Public Health Director to execute an agreement with FEMA to revise the paperwork not to exceed the 25% non-federal share and transfer the remaining dollars requested to either the County of Wadena or City of Wadena. OTC Board of Commissioners' Minutes September 28, 2010 Page 2 Indoor Air Quality Ms. Thorson briefed Board members regarding the on-going IAQ testing at the Courthouse. Work is also on-going in the process to obtain proposals to clean the air handlers. Human Services Contract Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute a Purchase of Service Agreement between the County of Otter Tail and All Tidy as follows: Agency Program Effective Targeted Funding Source Date Population All Tidy Residential 07-01-10 Amount to be paid for purchased (Dawn Restad) Services/Assisted Through Elderly services shall not exceed the Livinn 06-30-11 OTC annroved rate. Mental Health Awareness Week Otter Tail County Resolution No. 2010 -52 Commissioner Huebsch offered the following and moved for its adoption. WHEREAS, the U.S. Surgeon General states that mental health is fundamental to health and indispensable to personal well-being, family and interpersonal relationships, and contributes to community and society; and WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five American every year, regardless of age, gender, race, ethnicity, religion or economic status; and WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental disorders and the efficacy of mental health treatments are well documented; and WHEREAS, Otter Tail County has made a commitment to community-based systems of mental health care for all residents and has appointed Local Mental Health Advisory Committee for children and adults. WHEREAS, the guiding principles of community mental health care have always been comprehensiveness, cost-efficiency, effective management, and high-quality and consumer responsive services, and these principles are now being adopted by private and public health care payers; and WHEREAS, the National Mental Health Association, the National Council for Community Behavioral Healthcare and their national partners, the National Alliance for the Mentally Ill and their local affiliates observe Mental Health Awareness Week as October 8rd -9th 2010 to raise awareness and understanding of mental health and illness; THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim October 3rd-9th 2010 as Mental Health Awareness Week in Otter Tail County. As County Commissioners of Otter Tail County we call all citizens, government agencies, public and private institutions, business and schools to recommit our community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illness. OTC Board of Commissioners' Minutes September 28, 2010 Page 3 Commissioner Lindquist seconded the motion and upon a vote, the resolution was unanimously adopted. Adopted this 28th day of September 201 O Dated: __ _,1,.o'-l-f.t..tn1~J.,,a._c.,_,1 o"------- ' I OTTER TAIL COUNTY HUMAN SERVICES BOARD A .... k~;{/- Larry Khn7erk emming, Human Services Board Chair Adult Mental Health Local Advisory Committee Adult LAC Co-Chair, Jeannie Jaros, explained the role of the LAC in Otter Tail County. The Council advises the County regarding the best ways to provide mental health services. The LAC also works on projects such as finding adequate housing and developing programs in areas having to do with mental health that are not currently serviced. Discussion took place regarding work to reduce the stigma of mental illness. A handout was provided announcing several annual activities to provide outreach in the community. Approval to Pay Bills & Claims Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the Human Services bills and claims as presented. Chili Cook-Off United Way Campaign Co-Chair, Rick West, announced the details of a County "Chili Cook-Off' to begin the United Way campaign. The event will take place October 19, 2010 from 11 :30 a.m. to 1 :00 p.m. at the Government Services Center. Motion by Huebsch, second by Froemming, and unanimously carried to approve the "Chili Cook-Off' campaign idea as presented by Mr. West. High Water Funding Issues Board members spoke with Mr. West about a request from State Legislators regarding Otter Tail County's infrastructure flooding expenses. Mr. West will contact townships and notify Representative, Mark Murdock, regarding cost estimates for completing projects necessary because of high water within the County. Adjournment At 10:39 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Human Services Board until Tuesday, October 12, 2010. Dated: _ __,_l,-Dc..i/--'1"",?l,,,_1,._,la,..,.._0/LI «P'----OTTER TAIL COUNTY HUMAN SERVICES BOARD roemming, Human Services Board Chair OTC Board of Commissioners' Minutes September 28, 2010 Page 4 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 28, 2010, at 10:55 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of September 28, 2010, with the following addition: 2:45 p.m. -Request for Approval of Cohort Leadership Program Approval of Minutes Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners minutes of September 21, 2010, amended as follows: Page 3 under the section entitled "Letter Acknowledged", the following sentence is added to the motion; "Our planning will likely involve keeping dispatch at the Courthouse". Approval to Pay Bills Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Snowmobile Trail Grant Agreements Motion by Huebsch, second by Rogness, and unanimously carried to approve the following Grant Agreements between the Minnesota Department of Natural Resources and the County of Otter Tail for the 2011 Trail Assistance Program: Otter Trail Riders Snowmobile Trail Otter Country Trail Association (OCTA) Snowmobile Trail Prairie Snow Drifters Snowmobile Trail Henning Sno Cruisers Snowmobile Trail Lakeshore Request $53,480.00 $104,400.60 $12,491.40 $17,954.00 West Silent Lake Property Owner, Brad Rutter, presented documentation requesting to move a two- bedroom cabin to a different location on the lot and change the usage of the wood structure from a cabin to a storage shed. The storage shed would be used while building a home on the lot. Land & Resource Director, Bill Kalar, presented an Addendum to Application for Site Permit which would allow Mr. Rutter to use the second dwelling while constructing his home; however, the maximum length of the addendum is one year. Mr. Rutter requested a much longer timeframe. County Attorney, David Hauser, advised that the Commissioners make the laws but do not have the legal authority to defer from the laws/ordinances. They have the authority to change the Shoreland Ordinance. Disagreements with the decisions made by the Land & Resource Administrator should be appealed to the Board of Appeals. Mr. Kalar indicated that it seemed appropriate that the Board is aware of the issues his office deals with and the complications of deferring from the Ordinance. Discussion continued regarding Mr. Rutter's situation. Eligibility List for Appraiser . , Assessor, Bob Moe, and Interim Assessor, Doug Walvatne, requested approval to proceed with advertising for an Eligibility List for an Appraiser or Appraiser Trainee position. Due to pending retirements, there will be a reduction of three Appraiser positions. The request is to replace one of the positions when the modified hiring criteria are determined. Motion by Erickson, second by Rogness, and unanimously carried to approve an Eligibility List for hiring an Appraiser or Appraiser Trainee as recommended by the Personnel Committee. Publication Discussion OTC Board of Commissioners' Minutes September 28, 2010 Page 5 County Auditor, Wayne Stein, discussed an issue with the Board regarding publication of a legal notice. Mr. Stein made a decision not to publish the legal notice in all of the County newspapers because the statute requirements are met with publication in the Daily Journal and with budget concerns, this was an area where the Auditor's budget could be reduced. Commissioners expressed support for the Auditor's budget-reduction decision, follow-up to concerns, and negotiations to resolve the issue. Recess At 12:02 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. 800 MHz Project Management Chairman Froemming reconvened the Board of Commissioners' meeting at 1 :57 p.m. for the afternoon agenda items. Sheriff, Brian Schlueter, provided 800 MHz Project Management proposals and recommended the proposal of SEH. Motion by Lindquist, second by Huebsch, and unanimously carried to award the ARMER Deployment Project Management to Short Elliott Hendrickson, Inc. of St. Paul, MN, at a cost not to exceed $60,000. Dispatch Center Discussion Architect, David Shultz; Sheriff, Brian Schlueter; and Physical Plant Manager, Rick Sytsma; presented a summary report and recommendations for relocation of the Dispatch Center. The report identified three areas of study including 1) an emergency relocation of the Dispatch Center due to environmental issues in the LEG, 2) a permanent relocation to the Northwest quadrant of the 1st floor of the Courthouse with a communications room (central data center) in the west end of the basement, and 3) Courthouse Campus electrical and other infrastructure improvements. Lengthy discussion followed the presentation regarding 1) site space and location of a generator plant, 2) target date for the ARMER implementation of April 1, 2012, 3) whether or not an emergency relocation is necessary for Dispatch because environmental testing is not complete at this time, 4) displacement of DWI Court and Law Library space, 5) Otter Tail City is not an option because reliable connectivity for 911 services is not currently available, and 6) other building issues in the Courthouse Complex are not addressed in the study. Motion by Rogness, second by Lindquist, and unanimously carried to identify that the Courthouse Campus will be the permanent location for the Dispatch Center. Motion by Huebsh, second by Rogness, and unanimously carried to authorize Shultz & Associates to update the 2008 Facility Master Plan which will address the space needs of all departments in the Courthouse Complex at a cost not to exceed $6,500. Commissioner Rogness requested preliminary viewing of the 2008 Master Plan, which will allow input in the updating/modification process. Human Services Contract Motion by Lindquist, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute a Purchase of Service Agreement between the County of Otter Tail and Tawny & Erick Larson as follows: OTC Board of Commissioners' Minutes September 28, 2010 Page6 Agency Program Tawny & Erick Residential Larson Services Effective Targeted Funding Source Date Population 07-01-10 Elderly & CAC Waiver, CADI Waiver, Through Disabled MR/RC Waiver, TBI Waiver, or 06-30-11 EW/AC Waiver Recess & Reconvene At 2:46 p.m., Chairman Froemming recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The meeting was reconvened at 2:50 p.m. Drainage System No. 16 County Attorney, David Hauser, referred to the Engineer's Report regarding the hydraulic analysis of two culverts, one at Bonnie Beach Road and one at North Clitherall Lake Road, both of which are inadequate for hydrological capacity for County Ditch No. 16. He stated that a Public Hearing date must be established and notice will be mailed to affected property owners. Mr. Hauser stated that the Engineer's Report also gives an order to clean downstream which should be completed before the culverts are replaced. Motion by Huebsch, second by Rogness, and unanimously carried to approve the Order in the Matter of County Ditch No. 16 which establishes the Public Hearing date at 6 p.m. on Monday, October 18, 2010 at the Government Services Center in Fergus Falls. The motion also includes a request for completion of the remainder of the bid specifications for the Ditch No. 16 Project to be presented at the Public Hearing. Cohort Leadership Training Motion by Huebsch, second by Froemming, and unanimously carried to approve the Cohort Leadership Training through the University of Minnesota Extension Service at a cost of $6,000 for the period of October 2010 through May of 2011. The GIS Department will pay $2,000 for the training with the remainder to be paid out of the County's General Fund. Adjournment At 3:38 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, October 5, 2010. Dated: _.......,lo-'itl-'o._.s:--'--l-/-"o1"'c'"'~/L-'O"'---- Attest: _________ _ Larry Krohn, Clerk CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS ... OTC Board of Commissioners' Minutes September 28, 201 O Attachment A, Page 1 WARRANTS APPROVED ON 9/28/2010 FOR PAYMENT 9/2812010 VENDOR NAME A-1 ENGRAVING A-1 LOCK & KEY LLC A'VIANDS LLC ACHSA MN CHAPTER AMERICAN INSTITUTIONAL SUPPLY BAN-KOE SYSTEMS INC BOB'S STANDARD BULK SERVICE HEATHER BRANDBORG BRETZ HARDWARE BRIGGS CORPORATION CARR'S TREE SERVICE CDW GOVERNMENT INC CENTRAL SPECIAL TIES INC CIT TECHNOLOGY FIN SERV INC CITIZENS ADVOCATE COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CRAGUNS LODGE AND CONFERENCE C DAKOTA PRINTERS LLC DEX EAST EMERGENCY AUTOMOTIVE TECHNOLOG WAYNE ERICKSON FERGUS ELECTRIC BARRY FITZGIBBONS GALL'S INC GODFATHERS EXTERMINATING INC GRAINGER INC CHRISTINE GREENE HANCOCK CONCRETE PRODUCTS LLC HEALTHCARE ENVIRONMENTAL SERVI HEARTLAND SERVICES INC HITESMAN & ASSOCIATES PA THE HOME SHOP HSBC BUSINESS SOLUTIONS THE INDEPENDENT ISSUETRAK INC JK SPORTS K-MART KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEAL TH CENTER LAKES COUNTRY SERVICE CO OP LAND O'LAKES INC LARRY OTT INC TRUCK SERVICE LIBERTY TIRE RECYCLING SERVICE LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR MARCO INC ST LOUIS MID-CENTRAL EQUIPMENT INC MIDWEST TESTING LABORATORY MINNKOTA MN DEPT OF CORRECTIONS MN DEPT OF HEAL TH NANCY MOEN MONITOR TIRE DISPOSAL INC AMOUNT 126.14 21.38 4,117.62 155.00 962.26 980.00 94.26 116.00 22.50 82.99 160.31 3,267.72 35,255.00 190.53 348.50 340.50 472.93 394.00 450.00 15.91 9.83 122.32 1,415.10 24.00 165.04 263.13 859.33 15.98 4,809.64 58.20 408.21 120.00 6.92 367.81 28.00 600.00 270.00 44.82 28.85 1,515.85 1,196.00 1,490.14 956.00 275.74 11.00 1,000.00 9,035.41 26.69 1,021.50 238.74 34.69 639.00 29.00 90.00 250.00 61.34 1,493.40 OTC Board of Commissioners' Minutes September 28, 2010 Attachment A, Page 2 STEPHANIE MORRIS NAPA FERGUS FALLS NELSON BROS PRINTING NETWORK CENTER COMMUNICATIONS NIEMELA AUTO REPAIR & TOWING NORTHERN SAFETY TECHNOLOGY INC NORTHWEST DIVERS OLSON OIL CO INC OTIS ELEVATOR CO OTTER TAIL CO COLA OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FAL PAMIDA PHARMACY KRISTIE PARTAIN PEPSIAMERICAS PERRIN MOBILE MEDICAL PINE PLAZA TV APPLIANCE PITNEY BOWES PRO AG FARMERS COOPERATIVE PRODUCTIVE ALTERNATIVES INC PUBLIC SAFETY CENTER INC RED BARN PLAT BOOKS RELIABLE OFFICE SUPPLIES ROLLIES SALES & SERVICE INC ROYAL TIRE INC SAFELITE FULFILLMENT INC THE SAND CREEK GROUP LTD CHERI SCHULTZ SIMPLEXGRINNELL LP NICK SONSALLA SOUTHTOWN C-STORE STATE INDUSTRIAL PRODUCTS STEINS INC STREICHERS T & M CONSTRUCTION TNT REPAIR INC TOWMASTER TRANQUILITY BUILDING SERVICES UL TEIG ENGINEERS TERRY VAN DYKE DVM VICTOR LUNDEEN COMPANY VICTORY CORPS WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP •••• FINAL TOTAL ... 61.88 14.95 213.57 1,476.67 186.77 80.27 107.03 27.31 118.64 1,000.00 89.94 212.52 379.35 13,331.00 240.00 4,041.35 61.34 395.50 304.92 61.97 1,435.00 434.40 83.84 60.34 240.00 138.31 522.13 481.71 242.74 4,516.96 160.18 42.75 35.07 332.14 266.56 2,640.56 84.98 7,751.05 1,186.46 2,084.17 454.22 14,602.43 600.00 12.47 117.30 129.02 188.32 $137 803.32' ...