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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/21/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, September 21, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 21, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of September 21, 2010 with the following additions: ' 11 :45 a.m. -Personnel Committee Meeting Non-Union Employer Contribution Request Closed Session for Attorney/Client Privilege -Ethanol Plant Bankruptcy Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of September 14, 2010 as mailed. Approval to Pay Bills Motion by Huebsch, second by Rogness. and unanimously carried to approve payment of the County Board bills per, Attachment A of these minutes. . 800 MHz Communication System Discussion Speaking on ibehalf of the Sheriff's Office, Lieutenant, Matt McGuire and Dispatch Supervisor, Judy Siggerud, expressed their opinion that the County is in the best position to be the Administrator of the new dispatch communication system. Their preference, as it relates to the financing of the system and equipment, would be for the County to provide all the radios for all entities in the County as well as on-going maintenance of the equipment. County Attorney, David Hauser, offered that the statute authorizing the County to do this contains a provision for cost-sharing from the cities. If the cost is transferred to the County's budget, it would be subject to levy limits unless the County bonds for the expenses of the system. Lengthy discussion took place regarding bonding for the equipment and how that 9ould affect grants that become available. Ms. Siggerud spoke about fixed annual costs that will be paid to MnDOT and a radio vendor for software maintenance. Commissioners requested a written plan including specific equipment needs and an overview of the scope of work needed for project completion. Mr. Hauser indicated that the County will need cooperative arrangements with the cities. The local 800 MHz Users' Group will meet October 11, 201 0 at 5:00 p.m. at the City of Vergas to continue discussing how to bring the cities onto the new communication system. Payment Approval Motion by Erickson, second by Huebsch, and unanimously carried to approve payment, in the amount of $10,227.00, to Lindquist and Vennum for Chapter 11 Bankruptcy legal services provided during the month of August, 2010. OTC Board of Commissioners' Minutes September 21, 2010 Page 2 Property Accepted Motion by Huebsch, second by Rogness, and carried with Erickson opposed, to accept the following property which has been gifted by way of deed transfer to Otter Tail County: Lot 1 Block 3, Oakview Shores, Section 11 of Maine Township, Otter Tail County Motion by Rogness, second by Huebsch, to proceed with the process to sell the gifted property described above. Chairman Froemming called for a roll call vote with yeas and nays as follows: Commissioner Rogness Commissioner Huebsch Commissioner Erickson Commissioner Lindquist Commissioner Froemming Motion passed 3 -2. Yea Nay Abstain X X X X X County Drainage System #16 Ditch Inspector, Randy Wasvick, submitted a letter from the Minnesota Department of Natural Resources regarding the permit application to lower the runout of Clitherall Lake 0.5 feet as part of the repair of County Ditch #16. Project Engineer, Jeff Langan, has been notified of the letter and is working to complete the plan and proposal for work that may be completed in the Ditch System. Recess & Reconvene At 10:20 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a break. The meeting was reconvened at 10:29 a.m. Highway Department Highway Engineer, Rick West, submitted a copy of a letter to be mailed to property owners affected by the rising waters of Iverson Lake. Mr. West requested a reduction of retainage for the Lake Olaf Project. Motion by Rogness, second by Erickson, and unanimously carried to reduce the retainage to Landwehr Construction, Inc. for S.A.P. 56-630-1 O (Lake Olaf Drawdown) from 5% to 1 %. Update on Indoor Air Quality Public Health Director, Diane Thorson, provided an update regarding Indoor Air Quality at the Courthouse. She briefed the Board on the number of samples taken and the locations of the testing. She stated that, due to the age of the air handlers serving the 3rd floor and detention center, professional contractors will need to clean these air handlers. Ms. Thorson will notify the Board when price quotations have been received. She also stated that the IAQ update has been provided to all employees located in the Courthouse. Closed to the Public At 10:55 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation in the tax court matter regarding Thumper Pond Resort. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, County Assessor, Interim County Assessor, and Board Secretary. Closed to the Public OTC Board of Commissioners' Minutes September 21, 2010 Page 3 At 11 :33 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss litigation in the matter of foreclosure proceedings relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, and Board Secretary. Non-Union Employer Contribution for 2011 At 11 :45 a m., Chairman Froemming declared the County Board meeting open to the public. Motion by Froemming, second by Erickson, and unanimously carried to increase the non-union employer contribution for benefits from $925.00 in 201 Oto $975.00 in 2011. Letter Acknowledged Commissioner Rogness acknowledged receipt of a letter from the City of Fergus Falls dated September 8, 201 O which was an invitation to include the dispatch center in the City of Fergus Falls Police Department proposed building project. Motion by Rogness, second by Lindquist, and unanimously carried to thank the City of Fergus Falls for their invitation to move dispatch to their proposed facilities; however, further recommendations for the dispatch center and consult management for the ARMER project are pending which prevents the County from making a decision at this time. . Adjournment At 11 :55 a.m.:, Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, September 28, 2010. ' I Dated: o'l/o2$ 1~010 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ..,..c,«/4~._✓,'. '-+,..!/=:{2=- Larry Jihn~~k CB/kd emming, Board of Commissioners Chair OTC Board of Commissioners' Minutes September 21, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 9/21/2010 FOR PAYMENT 9/21/2010 VENDOR NAME AP TECHNOLOGY ARK & SPARK BEYER BODY SHOP INC CHRISTENSEN CONSTRUCTION CITIZENS ADVOCATE CO OP SERVICES INC CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP D & T VENTURES LLC EGGE CONSTRUCTION INC FARGO GLASS AND PAINT CO FARNAM'S GENUINE PARTS INC FERGUS FALLS POLICE DEPT G & K SERVICES GALL'S INC GE CAPITAL (CA) GOPHER STATE ONE CALL GREEN LIGHTS RECYCLING INC PATRICK GRIFFIN HANCOCK CONCRETE PRODUCTS LLC HAWES SEPTIC TANK PUMPING HENNING AUTO PARTS INC HENNING HARDWARE INDEPENDENT EMERGENCY SERVICES JK SPORTS KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES AREA COOPERATIVE LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET LEITCH EXCAVATING LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MANNY'S -ROCKY'S BAIT MARCO MARCO INC ST LOUIS MARJON PRINTERS INC MFIA MILLS MACHINING & WELDING MN BOARD OF WATER & SOIL RESOU MN MOTOR COMPANY NELSON AUTO CENTER KEVIN NEWBORG NORTHLAND BUSINESS SYSTEMS INC OFFICEMAX INCORPORATED OLSON OIL CO INC OTTERTAIL BAKERY OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PENROSE OIL COMPANY PETE'S AMOCO PETE'S BODY SHOP & TOWING POWER PLAN PRO AG FARMERS CO OP PRO WELDING & FABRICATING LLC RAY'S OIL COMPANY AMOUNT 350.00 45.90 181.69 5,228.00 136.00 3,685.02 40.91 31.08 464.00 525.00 18.86 371.54 1,088.05 1,086.29 90.24 396.77 31.60 1,020.93 10.68 4,664.35 75.00 114.07 42.50 64.22 185.00 1,020.15 1,510.00 3,029.19 2,928.42 1,200.00 135.32 11,311.50 705.64 367 07 1,411.89 67.50 331.65 425.50 25.00 30.00 105.00 82.08 28,048.83 511.00 43.90 91.63 2,777.68 33.49 6,543.00 70.00 420.42 2,721.34 118.63 2,201.84 2,603.43 32.10 1,951.30 OTC Board of Commissioners' Minutes September 21, 2010 Attachment A, Page 2 RENEWABLE RESOURCE CONSULTANTS RESEARCH SUPPLY & MARKETING ROYAL TIRE INC SOUTHTOWN C-STORE STRAND HARDWARE & RADIO SHACK STREICHERS STRINGER BUSINESS SYSTEMS INC SUPERIOR LAMP INC TAG UP VERGAS 66 GAS & CONVENIENCE IN VICTOR LUNDEEN COMPANY VOSS LIGHTING WALLWORK TRUCK CENTER WELLS ROAD GRADING ZEE MEDICAL SERVICE .... FINAL TOTAL ... 4,957.63 35.00 2,012.26 662.91 127.93 661.56 73.28 193.71 479.98 1,229.78 349.32 574.50 4,478.98 900.00 16.85 $109,555.89 ....