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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/07/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, September 7, 2010 9:30 a.m. Ca II to Order The Otter Tail County Board of Commissioners convened Tuesday, September 7, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch, and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of September 7, 2010 as presented. Approval of Minutes Motion by Erickson, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of August 31, 2010 as mailed. Approval to Pay Bills Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. County Drainage System No. 50 Ditch Inspector, Randy Wasvick, requested approval for Orwell Township to remove silt from a road ditch located in Ditch System No. 50. Motion by Rogness, second by Lindquist, and unanimously carried to authorize Orwell Township to remove approximately 8" to 1 O" of silt for about 300' so the tile will drain the road ditch on the north side of 210th street in Orwell Township. This is in Drainage System No. 50 and the work is approved as long as it does not alter the ditch as designed. County Drainage System No. 16 Mr. Wasvick reported that he has received documentation from the Corps of Engineers regarding Ditch No. 16. Otter Tail County is not required to apply for a permit from the Corps of Engineers for the proposed work. The Corp of Engineers has determined that the work is a clean-out not an improvement. . The Engineer on the project, Jeff Langen, is working on Phase II to develop a plan of how the work will be completed which will include how the removed soils will be handled. Mr. Wasvick .estimated that the Phase 11 plan will be completed in 2 to 3 weeks and a Public Hearing will follow. Environmental Assessment Recommendation Public Health Director, Diane Thorson, submitted a summary of proposals received for the environmental assessment of the courthouse complex which includes the detention center, engineering center and courthouse proper. Ms. Thorson stated that proposals were received from Braun lntertec, ARS Environmental Health, Inc. and Legend Technical Services, Inc. She reviewed the summary and recommended the work be awarded to ARS. Special air sampling in the dispatch area will be conducted by ARS at the same time. Motion by Erickson, second by Froemming, and unanimously carried to award the environmental assessment project as presented to ARS Environmental Health, Inc. at a cost of $11,050 to $12,450. OTC Board of Commissioners' Minutes September 7, 2010 Page 2 Proposals for Garage Ventilation Improvements Physical Plant Manager, Rick Sytsma, presented quotations for moving air from the detention center to the outside rather than to the garage which is the current design. Motion by Erickson, second by Rogness, and unanimously carried to award Overland Mechanical the Jail Garage Ventilation Improvements project (PN 1012) at the lowest bid price of $36,500.00. Recess & Reconvene At 10:04 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting. The Board of Commissioners' meeting was reconvened at 10:40 a.m. Highway Contract-S.A.P. 056-997-004 Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute a contract between the County of Otter Tail and Sellin Brothers, Inc. of Hawley, MN for the CSAH 88 Water Level Flood Control project. Retainage Reduction for Highway Project Motion by Huebsch, second by Lindquist, and unanimously carried to approve a reduction of retainage from 5% to 2½% for a project completed on County Road 1 by Riley Bros. Inc. as recommended by the Highway Engineer. IN SUPPORT OF THE CONSTRUCTION OF THE BATTLE LAKE TO GLENDALOUGH BIKE/PEDESTRIAN TRAIL AND THE CITY OF BATTLE LAKE'S OWNERSHIP AND MAINTENANCE OF THAT TRAIL Otter Tail County Resolution No. 2010 -47 Commissioner Huebsch offered the following and moved for its adoption. WHEREAS, the Battle Lake to Glendalough bike/pedestrian trail has been a long standing dream of many community residents and a component of the City's Comprehensive Plan; and WHEREAS, we believe this connecting trail between the City of Battle Lake and Glendalough State Park, a portion of which is located outside the jurisdictional boundaries of the City, will be economically beneficial to the entire community; and WHEREAS, this project will enhance opportunities to enjoy the outdoors as well as contribute to the promotion of healthy lifestyles; and WHEREAS, we recognize the cooperative efforts of State, County and local governments as well as volunteers who have invested much time and effort into planning and preparing for this project; NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners supports the construction of the Battle Lake to Glendalough bike/pedestrian trail and the City of Battle Lake's ownership and continued maintenance of this Trail. OTC Board of Commissioners' Minutes September 7, 2010 Page 3 Commissioner Lindquist seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Everett P. Erickson YEA X X X X X NAY ABSENT ABSTAIN Roger Froemming John Lindquist Douglas A. Huebsch Leland R. Rogness Adopted at Fergus Falls, Minnesota, this 7th day of September, 201 O Dated: September 7, 2010 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest ~ d2- Larry Krohn, Clerk Payment Approvals Motion by Froemming, second by Rogness, and unanimously carried to approve payment, in the amount of $13,478.01, to Brandon Communications for three 800 MHz. control stations for the ARMER communication system. The cost will be reimbursed through a State of Minnesota Grant. Motion by Rogness, second by Erickson, and unanimously carried to approve payment, in the amount of $63,269.82, to the Road and Bridge Fund from the Capital Improvement Fund for the purpose of reimbursing the following capital expenditures: Premier 6" Portable Diesel Pump 4 JD 265 Disc Mowers Purchase of Sprayer Parts Total (CIC Code CB100323301003) (CIC Code 100302301002) {CIC Code 100302301001) Recess & Reconvene $38,232.40 19,558.13 5,479.29 $63,269.82 At 10:48 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners' meeting was reconvened at 10:56 a.m. Personnel Board Discussion Update On behalf of the Personnel Board, David Hauser briefed Commissioners regarding the process to determine the most effective way to meet financial obligations and budgets and, at the same time, modify the hiring freeze. The Personnel Board is discussing prioritization as well as different organizational concepts. Discussion followed. The Personnel Board will return to the Board as recommendations are developed. Interim Assessor Mr. Hauser advised the Board that County Assessor, Bob Moe, has submitted a letter of retirement effective the end of October, 2010. Appraiser Ill, Douglas Walvatne, is qualified to be an Assessor and could assist with transition of duties. Motion by Rogness, second by Huebsch, and unanimously carried to authorize working out of classification for Douglas Walvatne from Appraiser Ill to County Assessor at salary grade 25, step 2 effective September 16, 2010. This is an Interim Assessor appointment effective November 1, 2010. OTC Board of Commissioners' Minutes September 7, 2010 Page4 Closed to the Public At 11 :24 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss a personnel issue regarding a Planning Commission complaint. The closed session is authorized by attorney-client privilege, Chapter 130.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, and Board Secretary. Closed to the Public At 11 :35 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation in the matter of the 60-Bed CARE Facility. The closed session is authorized by attorney-client privilege, Chapter 130.05 Subd. 3b. Present were all five seated Commissioners, County Attorney, and Board Secretary. Adjournment Upon conclusion of the closed session, at 2:06 p. m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, September 14, 2010. Dated: _ __:0:::...7:...,/c...!.1_,'i-1-/,:J.=o'-'1 O::...._ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: 0~ 7~• Roger Froming, eoard of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes September 7, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 9/07/2010 FOR PAYMENT 9/07/2010 VENDOR NAME A-1 LOCK & KEY LLC AIR QUALITY ENGINEERING BRIAN ARMSTRONG AUTO VALUE FERGUS FALLS BEYER BODY SHOP INC CARR'S LAKE COUNTRY SUPERMARKE CATCO PARTS AND SERVICE CENTRAL STATES WIRE PRODUCTS I CITRIX SYSTEMS INC GORDON CLINE COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING CUMMINS NPOWER LLC DACOTAH PAPER COMPANY KATHY DOMHOL T EGGE CONSTRUCTION INC FERGUS ELECTRIC FIRE FIGHTER & DETECT ALARM GE CAPITAL (CA) GRAINGER INC HANCOCK CONCRETE PRODUCTS LLC HEPPNER CONSUL TING INC IN RANGE LLC INNOVATIVE OFFICE SOLUTIONS INTERNATIONAL WATER INSTITUTE ISSUETRAK INC KNUTSON ELECTRIC REBUILDING LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE PAUL LARSON PAT LARUM BRIAN LENDE M-R SIGN COMPANY INC. MARCO INC ST LOUIS MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC MEKALSON HYDRAULICS INC MIDWESTERN MAT RENTAL & SUPPLY MN CO INTERGOVERNMENTAL TRUST MN DEPT OF COMMERCE MN STATE BAR ASSOCIATION ELDON MOREY PHO NANIK'S ELECTRIC NAPA FERGUS FALLS NOVA FIRE PROTECTION OFFICEMAX INCORPORATED OTTER TAIL TELCOM OTTERTAIL BAKERY OTTERTAIL TRUCKING INC PELICAN RAPIDS PRESS RESEARCH SUPPLY & MARKETING SERVICE FOOD SUPERVALU SIGNWORKS SIGNS & BANNERS LLC RYAN SORKNESS SOUTH MILL SERVICE STEINS INC AMOUNT 46.28 341.42 147.00 278.74 4,444.36 14.87 68.41 5,126.58 2,099.88 282.80 128.19 10.69 2,696.04 105.06 247.00 365.07 282.14 95.00 396.77 2.46 725.75 53.44 842.23 2,994.86 68,828.10 600.00 79.24 33.00 1,250.00 125.00 150.42 52.50 737.25 292.41 42,694.42 451.19 505.47 84.48 62.00 240.00 202.54 365.00 418.67 20.18 320.00 61.77 75.00 20.50 7,714.00 307.00 40.00 9.47 127.99 46.00 6.00 1,044.05 OTC Board of Commissioners' Minutes September 7, 2010 Attachment A, Page 2 LAYNE STENSLIE SWANSTON EQUIPMENT CORP TAG UP THYSSEN KRUPP ELEVATOR CORPORA TOWMASTER TRANE US INC VICTOR LUNDEEN COMPANY VIKING COCA-COLA •••• FINAL TOTAL. ..... . 99.95 2,140.00 53.01 923.91 58.70 1,017.70 329.01 257.50 $153,63847" ...