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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/31/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday,August31,2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 31, 2010, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Lindquist, second by Erickson, and unanimously carried to approve the Human Services Board agenda of August 31, 2010, with the following change: Probation Director Items Canceled Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human Services Board minutes of August 17, 2010, as presented. UCare Chemical Health Grant A grant request to the UCare Fund for $50,000 was submitted through the Family Services Collaborative. · The purpose of the grant is to provide funding for the Chemical Health Work Group to address substance use and abuse by youth and cultivate positive community norms. Motion by Huebsch, second by Rogness, and unanimously carried to accept the $50,000 grant from UCare for a broad-based media campaign about the dangers of substance abuse and create awareness of positive alternatives to dangerous decisions by youth and young adults. The Public Health Director is authorized to sign the grant agreement and related paperwork. Immunization Status Information for 2009-2010 Public Health Director, Diane Thorson, submitted the 2009-2010 immunization report for Otter Tail County. The Minnesota Department of Health (MDOH) requires that this report be shared annually with the County Board of Health. The report shows the school district immunization rates at a 90% level which is the national goal. Child care centers in Otter Tail County are showing slightly lower levels. Ms. Thorson stated that a staff member works with the child care centers to increase their immunization rates. Emergency Preparedness Contract Motion by Erickson, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Project Agreement for Community Health Boards - Amendment #2, in the amount of $44,407.00, for the period of August 10, 2010 to August 9, 2011. The grant, from the MDOH, is for emergency preparedness. FEMA Tornado Disaster Report Ms. Thorson stated that a report has been submitted to FEMA for the Emergency Operations Center for public health/medical services, human services, and emergency and housing assistance relative to the tornado disaster. FEMA will reimburse Otter Tail County $11,525.91 and additionally, $31,432.49 for the additional hours spent by employees at the Emergency Operations Center. OTC Board of Commissioners' Minutes August 31, 2010 Page 2 Ms. Thorson briefed the Board on how the Otter Tail County Emergency Operations Plan is being updated based on what has been learned during the recent disaster. Work is also underway to develop a Volunteer and Donations Management Operations Plan. Child Support Program Overview Human Services Supervisor, Brooks Andersen, presented FFY 09 Otter Tail County performance measures for the Child Support program. Mr. Brooks discussed the program with the Board and comparisons with State performance results. A Cost and Reinvestment Summary for 12 months ending June 30, 2010 was also provided. Human Services Director, John Dinsmore, indicated that Otter Tail County pays about one-third of the total annual expenditures reported as $1,495,831. The Federal and State budgets cover the remainder of the expenses for the program. Vulnerable Adult Program Human Services Supervisor, Brad Vold, and staff members presented the Adult Protection Services Annual Report. For 2009, the report indicated 125 reports that were investigated with 29 of those substantiated. Discussion took place regarding the challenges of meeting the needs of vulnerable individuals especially when there are no responsible family members. Approval of Human Services Contracts Motion by Erickson, second by Lindquist, and unanimously carried to authorize the Chairman's signature to renew the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Population FF Area Special Ed Children's Day Treatment 07/01/10 lnteragency Special Cost to OTC Human Services Coop & LMHC Program through Education Program not to exceed $91,922 (rate 06/30/11 schedulel Addendum to FF lnteragency Special Ed 07/01/10 Children MA &OTC -OTC expected to Children's Day Program (Day Treatment through be reimbursed partial Treatment for LMHC Prooram\ 06/30/11 oroaram costs of $68,500 Perham District #549 & Children's Day Treatment 07/01/10 lnteragency Special MA & OTC -OTC share LMHC Program through Education Program $87,916.81 06/30/11 Addendum to Perham lnteragency Special Ed 07/01/10 Children MA & OTC -OTC expected to Children's Day Program (Day Treatment through be reimbursed partial Treatment for LMHC Proaram) 06130/11 oroaram costs of $39,650 Care 2000 Home Residential 07101110 Elderly Not to exceed the OTC Health Care Services/Assisted Living through approved rate 06130/12 Pelican Valley Health Adult Day Services 06101/10 Elderly Not to exceed the OTC Center through approved rate 06130/11 Ghost Runner Errand Homemaker Services 07101/10 Elderly Not to exceed the OTC Services through approved rate 06/30111 Linda Larson Residential Services/ 07/01110 Elderly and ACIEW/CADI or TBI Home Plus/Foster Care through Disabled Waivered Funds Services 06/30/11 Cathy Bellmore Residential Services/ 07/20/10 Elderly and AC/EW/CADI or TBI Home Plus/Foster Care through Disabled Waivered Funds Services 06/30111 Dave & Sandy Fithen Residential Services/ 07/01110 Elderly and AC/EW/CADI or TBI Home Plus/Foster Care through Disabled Waivered Funds Services 06/30/11 \, Adjournment OTC Board of Commissioners' Minutes August 31, 2010 Page 3 At 10:30 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned for committee meetings. The next Human Services Board meeting is scheduled at 9:30 a.m. on Tuesday, September 14, 2010. Dated: __ M-'-._/ ,_'1,....,_I ,~0~10 ___ _ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest: ~~ -~ Larry Kron, Clrk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 31, 2010, at 11 :02 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Lindquist, second by Erickson, and unanimously carried to approve the Board of Commissioners agenda of August 31, 2010, with the following addition: 1:45 p.m. -Personnel Committee Meeting with Land & Resource Director Approval of Minutes Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of Commissioners minutes of August 24, 2010, as presented: Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Prescription Discount Program TWRx Account Executive, Karin Eckdahl, introduced the Board to a Minnesota based Prescription Discount Card Program administered through Thrifty White Drug Stores. The program is for County residents who do not have health insurance coverage or for medicare clients who have reached the donut hole (gap in medicare rx coverage). Ms. Eckdahl stated that TWRx would pay for all mailings and the participating pharmacies are local as this is not a mail order system. Public Health Director, Diane Thorson, offered to research all these types of plans and return to the Board with the information. OTTER TAIL COUNTY SHERIFF'S OFFICE RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Resolution No. 2010 -45 Commissioner Erickson offered the following and moved its adoption: BE IT RESOLVED, that the Otter Tail County Sheriff's Office enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2010 through September 30, 2011. OTC Board of Commissioners' Minutes August 31, 2010 Page 4 The Sheriff of Otter Tai County Sheriff's Office is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Otter Tail County Sheriff's Office and to be the fiscal agent and administer the grant. Commissioner Lindquist seconded the motion and upon being put to vote, the resolution was unanimously adopted. Dated: __ ot:/_,_/_v_7_,_/_~_o~/~o __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS ' By: _ _j/1.1' ~~____,,,L:::l'1Z:::J,:.i=:::J::?::!:L-___ _ Roger , Board of Commissioners Chair Public Meeting -Koehler Dairy Farm At 11 :23 a.m., Chairman Froemming opened a public meeting for comment(s) regarding a permit request from Koehler Dairy Farm to increase animal unit capacity and adding a barn for new and special needs cows located in the SW quarter of Section 19 in Homestead Township. Assistant County Attorney, Kurt Mortenson, stated that this public hearing is held on behalf of the Minnesota Pollution Control Agency. The MPCA is responsible for issuing the permit. No comment, either at this public meeting or in writing previous to the meeting, was received. Several commissioners spoke in favor of this request. The public meeting was closed at 11 :26 a.m. Commuting with County Vehicle Motion by Huebsch, second by Lindquist, and unanimously carried to approve an Appraiser's commuting request as presented. Speed Zone Study Request A segment of CSAH No. 54 Otter Tail County Resolution No. 201 O -46 Commissioner Huebsch offered the following and moved for its adoption. WHEREAS, a group of residents have requested by petition that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 54 in the area of Rush Lake & Buchanan Lake from 447'" Avenue to CH 127, AND, WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceeds with establishing a legal speed zone if the findings of the traffic study are supportive. OTC Board of Commissioners' Minutes August31,2010 Page 5 Commissioner Rogness seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Everett P. Erickson YEA X X X X X NAY ABSENT ABSTAIN Roger Froemming John Lindquist Douglas A. Huebsch Leland R. Rogness Adopted at Fergus Falls, Minnesota, this 31 st day of August, 2010. Dated: __ Ac..=ug"-'u=s"-t ~3~1 ~, 2=0'-'1'-"0 __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Highway Projects Update Highway Engineer, Rick West, provided a Project Update document dated August 23, 2010. He briefed the Board on progress of highway construction and design projects. Mr. West also provided comparative data regarding winter snow costs from 2004 through the 2010 winter season. Recess & Reconvene At 12:02 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1:14 p.m. Potential Bond Refinancing Ehlers & Associates Senior Financial Advisor, Carolyn Drude, presented information about a possible refinancing of the Government Services Building bonds. Included in the material was information about the market and possible financial scenarios if the County were to issue additional bonds for capital improvement purposes. Lengthy discussion took place regarding the current bonds held by the County, refinancing possibilities based on call date, advanced refunding, general obligation bonds vs. lease revenue bonds, reserve funds, and interest rates. To refinance by way of General Obligation bonds, the process includes a Capital Improvement Plan and public hearing. Ms. Drude will complete paperwork showing additional refinancing options. Resolution Designating the National Incident Management System (NIMS) as the Basis for all Incident Management in Otter Tail County Otter Tail County Resolution No. 2010 -44 Commissioner Rogness offered the following and moved its adoption: WHEREAS, the President of the United States, in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for federal, state, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to, and recover from domestic incidents, regardless of cause, size or complexity; OTC Board of Commissioners' Minutes August 31, 2010 Page 6 WHEREAS, the collective input and guidance from all federal, state, local, and tribal security partners has been, and will continue to be vital to the development, effective implementation and utilization of a comprehensive NIMS; WHEREAS, it is necessary and desirable that all federal, state, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; WHEREAS, to facilitate the most efficient and effective incident management, it is critical that federal, state, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform planning, training, and exercising standards, comprehensive resource management, and designated incident facilities during emergencies or disasters; WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities, and resources will improve the county's ability to utilize federal and state funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes; WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State and Otter Tail County including current emergency management training programs; WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; WHEREAS, the Governor of the State of Minnesota by Executive Order 05-02, February 9, 2005, has designated the NIMS as the basis for all incident management in the State of Minnesota; NOW, THEREFORE, the Otter Tail County Board of Commissioners does hereby establish the National Incident Management System (NIMS) as the standard for incident management in Otter Tail County. Commissioner Erickson seconded the motion and and YEAS and NAYS are as follows: County of Otter Tail Board of Commissioners Leland R. Rogness Douglas A. Huebsch Everett P. Erickson John Lindquist Roger Froemming YEA X X X X X NAY Adopted at Fergus Falls, MN, this 31 st day of August, 2010. Dated: 01 I 07 /.2..010 --......... ~ ........ /~~----OTTER TAIL COUNTY BOARD OF COMMISSIONERS ~;t ' By : ~ Rogeremming,Board of Commissioners Chair OTC Board of Commissioners' Minutes August 31, 2010 Page 7 Truth In Taxation Statements Motion by Erickson, second by Lindquist, and unanimously carried to authorize the County Auditor's signature on the agreement with National Business Systems (NBS) for the printing and mailing of Otter Tail County's Pay 2011 Truth in Taxation Statements as follows: Estimated Printing -$ 6,993.57 Estimated Postage $12,650.00 Total Estimate -$19,643.57 Adjournment At 2:12 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, September 7, 2010. Dated: __ C)=.,.j-+/~o~J4/~;;_=o~/=O __ _ CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: -=----'t'...1:/2~~~~~---,--,-------=c---,--- g, Board of Commissioners Chair OTC Board of Commissioners' Minutes August 31, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 8/31/2010 FOR PAYMENT 8/3112010 VENDOR NAME A'VIANDS LLC AMERICINN FERGUS FALLS ANDERSON LAND SURVEYING INC BEN FRANKLIN TERRY BENNETT BLESI-EVANS COMPANY COOPERS TECHNOLOGY GROUP ONO CONSTRUCTION INC FAMILY ADVOCACY CENTER OF NORT FERGUS ELECTRIC FERGUS POWER PUMP INC GALL'S INC GEOCOMM HOUSTON ENGINEERING INC JOHNSTON FARGO CULVERT INC KELLY SERVICES INC LAKE REGION CLINIC SERVICES LAKE REGION HEALTHCARE CORP LEITCH EXCAVATING RANDALL LINDEMANN DVM LOCATORS & SUPPLIES INC MARCO MARK SAND & GRAVEL CO MIDWEST TESTING LABORATORY NEIGHBORHOOD COUNSELING CENTER NETWORK CENTER COMMUNICATIONS NOVA FIRE PROTECTION THE ORIGINAL HEATING MAN OTIS ELEVATOR CO OTTER TAIL CO DISTRICT COURT OTTER TAIL CO RECYCLING OTTER TAIL CO TREASURER QUILL CORPORATION SEH SOUTH MILL SERVICE STEINS INC UL TEIG ENGINEERS UPTOWN MENTAL HEALTH CENTER IN THE WALL STREET JOURNAL WASTE MANAGEMENT WHITE BANNER UNIFORM SHOP •••• FINAL TOTAL ...... . AMOUNT 2,281.00 153.62 2,200.00 13.84 119.99 171.37 4,943.82 800.00 930.00 206.50 360.00 166.29 5,740.00 20,330.00 5,440.30 864.09 '.1,275.00 66.00 9,531.66 269.00 67.33 360.32 10,295.57 42.00 925.00 517.50 430.00 53.90 118.64 320.00 152.47 186.00 66.74 562.50 1,459.02 315.28 4,146.70 3,400.00 630.56 10,522.03 85.03 $90,619.07 ....