HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/17/2010MINUTES OF THE
; OTTER TAIL COUNTY BOARD OF COMMISSIONERS
' New York Mills County Offices -Courtroom
118 Main Avenue N, New York Mills, MN
Tuesday,August17,2010
9:30 a.m.
Call to Order
The Otter Tail:county Human Services Board convened Tuesday, August 17, 2010, at 9:30 a.m., at
the New York Mills County Courtroom in New York Mills, MN, with Commissioners Roger Froemming,
Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present.
Approval of Agenda
Motion by Rogness, second by Huebsch, and unanimously carried to approve the Human Services
Board agenda of August 17, 2010, as mailed.
Approval of Minutes
Motion by Erickson, second by Froemming, and unanimously carried to approve the Human Services
Board minutes of July 27, 2010, as presented.
Probation Department Update
Probation Director, Chuck Kitzman, briefed the Board regarding the hiring of a part time Surveillance
Officer. Juvenile secure detention services were also discussed.
Human Services Department Update
Human Services Director, John Dinsmore, submitted a handout regarding reorganization within the
Income Maintenance Programs in response to reduction of workforce due to the hiring freeze policy.
He explained the work assignment changes that will occur within the next two months. He also
presented a reorganizational plan to be completed within the next year focusing on employees
specializing in the intake process and other employees specializing in the processing of paperwork.
This "case bank" model of service delivery will be analyzed by the Department of Human Services
(OHS) in comparison to the caseload model of service delivery. Mr. Dinsmore spoke to the Board
regarding other methods that could be used to replace the current hiring freeze policy. Discussion
continued and it was noted that the hiring freeze has prevented employee layoffs.
Approval to Pay Bills & Claims
Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:25 a.m.,1 Chairman Froemming declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, August 31, 2010, at the Government Services Center in
Fergus Falls.
Dated: _ __.0"-'8=13,,..1wlc.2-0=1=0'----r r
Attest J~ !(L
Larry Kron, Clerk
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By: _.!oJ~~--,r...&t:!.=~-----
roemming, Human Services Board Chair
OTC Board of Commissioners' Minutes
August 17, 2010
Page 2
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 17, 2010, at 10:35 a.m. at
the New York Mills County Courtroom in New York Mills, MN, with Commissioners Roger Froemming,
Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present.
Approval of Agenda
Motion by Erickson, second by Huebsch, and unanimously carried to approve the Board of
Commissioners agenda of August 17, 2010, with the following additions:
Request for Approval of Labor Contracts
Request for Approval of Transfer of Property Documents
Approval of Minutes
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Board of
Commissioners minutes of August 3, 2010, as mailed.
Approval to Pay Bills
Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
Transfer of Property
Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate
county officials' signatures to transfer the Elbow Lake WAS property (land description attached to
Warranty Deed as Exhibit A) from the County of Otter Tail to the State of Minnesota DNR at a
purchase price of $71,000.
4-H Update
4-H Coordinator, Janet Malone, and a Summer Assistant/Intern presented EOT County Fair statistics
and shared summer camp experiences.
Sheriff Department Requests
Motion by Erickson, second by Lindquist, and unanimously carried to authorize the Sheriff to replace a
Deputy position.
Motion by Erickson, second by Huebsch, and unanimously carried to approve out-of-state travel for
two deputies to attend the Midwest Organized Crime Information Center (MOCIC) training.
Uniforms Taxability Policy
Motion by Rogness, second by Lindquist, and unanimously carried to adopt the following Uniforms
Taxability Policy:
Whereas, the recent IRS audit determined that the County was not properly including certain uniform
allowance reimbursements as income; and
Whereas, the items on the attached Sheriff's Uniform Policy (Attachment B) identified as taxable
should be included as income (other county uniform and clothing allowance policies do not include
any taxable items);
Now therefore, in order to conform to the Public Purpose Doctrine and the Internal Revenue Code,
The Board of Commissioners hereby adopts the following policy:
OTC Board of Commissioners' Minutes
August 17, 201 0
Page 3
1. The taxable items will be run through payroll, with the appropriate federal and state tax
withholding applied.
2. Taxable items may not be purchased with county credit cards or charged to the county.
3. Taxabli items must be purchased at the employee's initial expense, with the authorized
expenses being reimbursed.
' 4. Effective January 1, 2011 the Sheriff's Uniform Policy is amended to exclude all the items
identified as taxable.
!
Adopted August 17, 2010 ' Chair, Ofter Tail County Board of Commissioners
Planning Commission Recommendations
Conditional Use Permit -Robert & Laurel Ritter:
Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit to replace existing and failing retaining walls on the property with conditions as recommended
by the Planning Commission. The property is described as Pt GL 4, Section 11, Eagle Lake
Township; Eagle Lake (56-253), GD.
Conditional Use Permit -Woodland Beach Resort Association:
Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use
Permit to replace a cabin with conditions as recommended by the Planning Commission. The
property is described as Pt GL 3, Section 2 of Everts Township; Otter Tail Lake (56-242), GD.
Conditional Use Permit -Wayne & Dena Johnson:
Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit to operate a septic and excavation business with a condition as recommended by the Planning
Commission. ,The property is described as SE¼ SW¼ ex RR ex W 70 rods of S 1 rod (39.10 AC),
Section 4 of Erhards Grove Township; Unnamed Lake (56-893), NE.
Conditional Use Permit -Charles & Barb Hanson:
Motion by Erickson, second by Huebsch, and unanimously carried to approve a Conditional Use
Permit to construct a driveway and level area for future building site as presented. The property is
described as Rt of GL 3 & 4 (14.89 AC), Section 2 of Dora Township; Loon Lake (56-523), RD.
Conditional Use Permit-Marlin R & Phyllis A Vig:
Motion by Linpquist, second by Erickson, and unanimously carried to approve a Conditional Use
Permit for an after-the-fact request to add an addition to the house and earthmoving for landscaping
purposes with a condition as recommended by the Planning Commission. The property is described
as Anderson Bch 1st Addn -Dane Pr pr Lot 2 Blk 1 & und 1/6 int in Res 1, Section 9 of Dane Prairie
Township; Wall Lake (56-658), GD.
,
Conditional Use Permit-Edna Township:
Motion by Huebsch, second by Erickson, and unanimously carried to approve a Conditional Use
Permit for an after-the-fact request for a road improvement project on West Little McDonald Drive
within the Plat of Hill View Estates. The approval includes a condition as recommended by the
Planning Commission. The project is located in the Platted Road corridor of West Little McDonald
Drive within the Plat of Hill View Estates from N Little McDonald Dr. to the Lot 12/13 line at 44780
driveway, Sections 4 & 9 of Edna Township; Kerbs Lake (56-1636), NE & Little McDonald Lake
(56-328), GD.
OTC Board of Commissioners' Minutes
August 17, 2010
Page 4
Conditional Use Permit -Dion X. & Brenda J. Darveaux:
Motion by Lindquist, second by Rogness, and unanimously carried to deny an after-the-fact request
for land alteration for a walking path to the lake (identified as Part I in the request) and refer the
request for a service path along the northern lot line (identified as Part II) back to the Planning
Commission for reconsideration. The Applicant waived the 60 day requirement to act on the
application. The property is described as Lot 1 Blk 1 Johnson Lake Estates, Section 9 of St. Olaf
Township; Johnson Lake (56-393), NE.
Conditional Use Permit-"Copper Landing at Horseshoe Bay" -Tradeshares Inv. Group:
Motion by Lindquist, second by Huebsch, and unanimously carried to approve a Conditional Use
Permit to downsize this cluster development from 28 to 10 units with less acreage as presented. The
property is described as GL 1, 2, NE¼ NE¼ & SE ¼ NE ¼, Section 22 of Buse Township;Horseshoe
Lake (56-834), NE.
Conditional Use Permit-Tom & Georgia Dawson:
Motion by Erickson, second by Huebsch, and unanimously carried to approve a Conditional Use
Permit for topographical alterations for new home construction with conditions as recommended by
the Planning Commission. The property is described as Lot 9 & E½ of Lot 10 Cha-Rosa Beach,
Section 12 of Scambler Township; Pelican Lake (56-786), GD.
Recess
At 11 :38 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break.
Public Meeting -Burkel Turkey Farms, Inc.
At 11:42 a.m., Chairman Froemming opened a public meeting for comment(s) regarding a permit
request from Burkle Turkey Farms, Inc. to increase animal unit capacity at their feedlot located in the
W½ of Section 19 in Gorman Township. County Attorney, David Hauser, stated that this public
hearing is held on behalf of the Minnesota Pollution Control Agency. The MPCA is responsible for
issuing the permit. No comment, either at this public meeting or in writing previous to the meeting,
was received. Commissioner Huebsch commended Mr. Burkle regarding the Burkle Farms
organization and spoke in favor of the requested permit.
Closed to the Public
At 11 :45 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public to discuss litigation in the matter of foreclosure proceedings
relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter
13D.05 Subd. 3b. Present were all five seated commissioners, County Attorney, County Coordinator
and Board Secretary.
Recess & Reconvene
At 12:08 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1:35 p.m.
Detention Center Exhaust Air
Physical Plant Manager, Rick Sytsma, discussed how the air from the Detention Center is exhausted.
He discussed the mechanical changes needed to exhaust the air to the outside. A bid of
approximately $50,000 for the work has been submitted. Mr. Sytsma recommended waiting a couple
of weeks to accept the bid as more information will be available from the dispatch study.
60-Bed CARE Facility
OTC Board of Commissioners' Minutes
August 17, 2010
Page 5
Mr. Sytsma reported that the commissioning report for the 60-Bed CARE facility focusing on the
heating and air conditioning has been submitted. A summary of the report is available. Discussion
took place regarding all of the areas of dispute relative to this building including the HVAC system,
drainage issue's, and problems with the windows. It was recommended that the final pay request for
this project not be paid until issues have been resolved through an arbitration process.
1 Highway Projects
After previously advertising, bids were opened for the CSAH 88 Flood Control project at 1 :00 p.m. on
August 4, 2010. A motion was offered by Rogness, seconded by Lindquist, and unanimously carried
to award S.A.P,. 056-997-004 to Sellin Bros. Inc. of Hawley, MN as the low bidder at the bid price of
$588,098.25. Funding for the project will be from the state aid disaster funds.
'
Motion by Huebsch, second by Erickson, and unanimously carried to authorize the Chairman's
signature to e~ecute a Highway Construction Contract between the County of Otter Tail and Quam
Construction Company, Inc. of Wilmar, MN, for work completed on CSAH 67 (S.P. 56-667-32).
i
Motion by Erickson, second by Lindquist, and unanimously carried to authorize the Highway
Department tolenter into an agreement for Addendum No. 1 to the Engineering Services Contract for
Johnson Lake:Pumping project (C.P. 5:12 Outlet). The Addendum changes the scope of the project
with an additional cost of $7,000 for engineering services. '
Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Highway
Department to enter into an Addendum to the original agreement with Houston Engineering, Inc. for
the engineering services for the Drawdown of Lake Olaf project (HEI Project No. 5197-003). The
estimated fees associated with the expanded scope of services and additional work is $38,539.
'
Motion by Erickson, second by Rogness, and unanimously carried to award the Sidewalk
Replacement project on CSAH 95 in Parkers Prairie to T & M Construction and Contracting at a
project cost of ,$6, 776.50.
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Highway
Department to, enter into a Professional Services Agreement with SRF Consulting Group, Inc. for
services regarding the Intersection Control Evaluation Report for CSAH 34, CSAH 51 and CSAH 80
Intersection in :Perham, MN.
' Motion by Erickson, second by Froemming, and unanimously carried to approve the Operation and
Maintenance Plan, as submitted by the Highway Engineer, for the Lake Olaf Drawdown project.
Highway Engi~eer, Rick West, stated that the operations of this project are monitored and during the
spring season; the pumping system will be shut down.
Grant County Tiger II Grant Application
Motion by Rogness, second by Erickson, and unanimously carried to authorize the Chairman's
signature on a letter of support to Grant County for the Tiger II Grant Application for the proposed
Upper Mustinka River project. This motion does not authorize financial support for the application
process.
Potential Reimbursable Expenses
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Highway Engineer
to seek reimbl,![Sement from FEMA by provided billing assistance for a township.
OTC Board of Commissioners' Minutes
August 17, 2010
Page 6
Family Services Collaborative
Motion by Huebsch, second by Erickson, and unanimously carried to authorize the Chairman's
signature to execute a Grant Agreement between West Central Initiative and Otter Tail County Human
Services. Otter Tail County is fiscal host for the Caring Connections child care home visiting program
on oral health. The grant amount is $10,000.
Approval of Labor Contracts
Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate
County officials' signatures to execute the following Teamsters Public and Law Enforcement
Employees' Union, Local No. 320, Labor Agreements for the period of January 1, 2010 through
December 31, 2012:
Human Services Support Specialist and Public Health Staff Labor Agreement
Human Services Professional Bargaining Unit
Adjournment
At 3:06 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of
Commissioners until 9:30 a.m. on Tuesday, August 24, 2010.
Dated: _ _,O:c.,;l?'---1--',I <;l=-<t./.....,,,-,.Lao""'-'Jlu.D'---OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest: /~ ~
Larry Kro~ Ciel<
Rog roemming, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment A, Page 1
WARRANTS APPROVED ON 8/17/2010 FOR PAYMENT 8/17/2010
VENDOR NAME
A-1 ENGRAVING
A-1 LOCK & KEY LLC
A'VIANDS LLC
ABG MAINTENANCE INC
AIR CLEAN SYSTEMS
ALL SEASONS HEATING & AIR COND
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN TOWER CORPORATION
AMERICAN WELDING & GAS INC
ANDERSON LAND SURVEYING INC
ARVIG COMMUNICATION SYSTEMS
ATCO INTERNATIONAL
AUTO VALUE FERGUS FALLS
BALLARD SANITATION INC
BATTLE LAKE AUTO PARTS
BELMONT FUNERAL HOME
BEN HOLZER UNLIMITED
BEYER BODY SHOP INC
BOB'S STANDARD BULK SERVICE
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
DION BREDMAN
BYTWARE
CAPRA'S SPORTING GOODS
CARR'S LAKE COUNTRY SUPERMARKE
CARR'S TREE SERVICE
CATCO PARTS AND SERVICE
CDW GOVERNMENT INC
CERTIFIED AUTO REPAIR
CHARTER COMMUNICATIONS
CHEMSEARCH
CO OP SERVICES INC
COMSTOCK CONSTRUCTION OF MN
CONVERGENT SOLUTIONS GROUP LLC
COOPERS TECHNOLOGY GROUP
VINCE CRARY
CULLIGAN
CULLIGAN WATER COND
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DAKOTA PRINTERS LLC
DAKOTA WHOLESALE TIRE
DAN'S TOWING & REPAIR
DARLING'S SALES & SERVICE CO
DEANS COUNTRY MARKET
DENZEL'S REGION WASTE INC
DESIGN ELECTRONICS
DEX EAST
DIAMOND VOGEL PAINTS
E & J PRESS
EAST OTTER TAIL FOCUS
ELECTION SYSTEMS & SOFTWARE IN
MARK ELLENSON
WAYNE ERICKSON
EVERGREEN LAWN CARE
EVERTS LUMBER CO
F-M TYPEWRITER SERVICE
AMOUNT
138.98
197.81
7,882.45
171.00
708.95
169.18
133.02
98.71
83.82
1,620.00
200.00
257.00
303.32
1,197.00
15.30
850.00
71.24
99.38
75.31
42.90
28.37
50.00
724.83
1,237.29
55.64
102.51
164.19
485.73
762.69
71.50
532.98
1,062.78
13,754.00
67,069.25
474.22
175.00
33.71
214.35
739.00
588.38
1,000.00
544.60
40.17
453.26
17.84
1,943.20
3,472.90
21.70
1,296.73
224.43
788.85
49,312.13
29.66
122.32
128.25
1.37
59.00
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment A Page 2
FARNAM TIRE CENTER
FARNAM'S GENUINE PARTS INC
FARNAM'S GENUINE PARTS INC PR
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FIRE FIGHTER & DETECT ALARM
FOTH & VAN DYKE
FRANKLIN FENCE CO INC
FSH COMMUNICATIONS LLC
G & K SERVICES
GALL'S INC
GE CAPITAL (CA)
JOHN GOOD
GOODIN COMPANY
GOPHER STATE ONE CALL
GRAINGER INC
CHRISTINE GREENE
H & R CONSTRUCTION CO
HANCOCK CONCRETE PRODUCTS LLC
HAWES SEPTIC TANK PUMPING
HENNING AUTO PARTS INC
HENNING HARDWARE
HENRY'S FOODS INC
CRYSTAL HERMAN
HESS EXCAVATING
SANDYHOLO
HOMETOWN REPAIR
INDEPENDENT EMERGENCY SERVICES
INFORMATION SYSTEMS CORP
INNOVATIVE OFFICE SOLUTIONS
INTERSTATE ENGINEERING INC
J C'S GENERAL STORE
JK SPORTS
K.I.D.LEASING
KELLY INN ST CLOUD
KELLY SERVICES INC
L & L SERVICE
LAKE REGION HEALTHCARE CORP
LAKES AREA COOPERATIVE
LAKES RADIO
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
LEAF RIVER AG SERVICE
LEITCH EXCAVATING
M-R SIGN COMPANY INC.
MARCO
MARCO INC ST LOUIS
MARK SAND & GRAVEL CO
MARKS FLEET SUPPLY INC
MATTHEW BENDER & COMPANY INC
MCCC Ml 33
MICHAEL MCGEE MD
MCQUAY INTERNATIONAL
MEND CORRECTIONAL CARE LLC
MIKE'S LOCK & KEY SERVICE
233.08
976.36
54.35
81.20
4,588.84
8,682.64
8,127.55
2,957.43
2,084.06
5,133.68
25.12
64.13
895.34
19.15
396.77
13.88
79.30
67.85
27.64
75.75
251.58
2,423.65
75.00
4.25
147.49
822.70
7.94
300.00
363.40
149.50
64.22
690.00
2,498.44
71,750.00
85.48
129.50
256.44
288.92
1,050.00
164.26
18,945.90
1,244.76
108.00
469.87
250.00
37.25
8,289.50
205.30
69.21
469.12
54,787.92
19.22
97.71
1,177.84
500.00
1,631.57
169.00
57.50
MINNKOTA
MN MOTOR COMPANY
MN OFFICE OF ENTERPRISE TECHNO
MN REVENUE
MN STATE AUDITOR
MN STATE BAR ASSOCIATION
MNSWAA
MOORE MEDICAL LLC
JIM MYHRE
N F FIELD ABSTRACT CO LLC
NANIK'S ELECTRIC
NAPA FERGUS FALLS
NATURES GARDEN WORLD
NELSON AUTO CENTER
NEW HORIZONS AG SERVICES
NORTHERN SAFETY TECHNOLOGY INC
NORTHS I DE WELDING
NORTHSTAR TECHNOLOGY GROUP INC
NORTHWEST DIVERS
NOVELL INC
OFFICE DEPOT
OFFICEMAX INCORPORATED
OLSON OIL CO INC
RICHARD OLSON
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL FAMILY SERVICES COL
OTTERTAIL TRUCKING INC
OUTDOOR RENOVATIONS LANDSCAPE
OVERHEAD DOOR CO OF FERGUS FAL
OVERLAND INSURANCE AGENCY
OVERLAND MECHANICAL SERVICES
PARK REGION CO OP
PELICAN RAPIDS PRESS
PEPSIAMERICAS
PERHAM ACE HARDWARE
PERHAM AREA EMS
PERHAM STEEL & WELDING
CITY PERHAM
PETE'S AMOCO
PETE'S BODY SHOP & TOWING
POWER PLAN
PRAXAIR DISTRIBUTION INC
PREMIUM WATERS INC
HENRY PRICE
KEITH PRICE
PRO AG FARMERS CO OP
QUICK'S NAPA AUTO PARTS
RAMSEY COUNTY
RAY'S OIL COMPANY
RDO EQUIPMENT
RDO TRUCK CENTERS
RDO TRUST #80-6130
RED BARN PLAT BOOKS
REGALIA
REVIEW ENTERPRISES INC
ALLISON RIESTENBERG
ROTHSAY FARMERS CO OP
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment A, Page 3
65.25
486.86
1,200.00
352.80
28,393.00
291.23
50.00
102.52
291.94
3,000.00
4,817.95
66.47
36.40
2,339.08
42.96
471.98
200.36
16,581.62
365.00
1,891.54
266.20
460.93
2,481.36
3,353.00
18.00
300.00
19,369.00
2,016.91
244.38
5,776.00
434.41
499.30
239.99
310.75
213.50
660.00
44.89
113,067.36
746.08
153.90
1,218.92
380.48
32.84
292.00
62.00
73.05
27.33
1,400.00
1,677.76
81.75
342.29
459.41
990.00
98.53
757.82
499.50
41.54
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment A Page 4
ROYAL TIRE INC
SBLC-FF
CHERI SCHULTZ
SCOTT HOFLAND CONSTRUCTION INC
SCOTT'S SOUTHTOWN AND TOWING
SEH
GREG SEIM
SERVICE FOOD SUPER VALLI
SEWER SERVICE
SHERWIN WILLIAMS
SHOREMASTER FABRIC PRODUCTS
SHULTZ & ASSOCIATES LTD
SI GELMAN STEEL & RECYCLING INC
PAUL SIMENGAARD
SOUTH MILL SERVICE
SOUTHTOWN C-STORE
STANDARD PARTS OF WADENA
STEINS INC
STEVE SCHIERER APPRAISALS
STEVE'S SANITATION INC
STRAND HARDWARE & RADIO SHACK
STREICHERS
STRINGER BUSINESS SYSTEMS INC
STUART RESTAD AUTO REPAIR INC
SUPER SEPTIC & EXCAVATION
THUMPER POND
THYSSEN KRUPP ELEVATOR CORPORA
TITAN ACCESS ACCOUNT
TNT REPAIR INC
GARY TORGERSON
TRI-STATE DIVING
UL TEIG ENGINEERS
UNIFORMS UNLIMITED
CHUCK UNTIEDT
URBANK LIVE BAIT CO INC
TERRY VAN DYKE DVM
VARITECH INDUSTRIES
VAUGHN CHEVROLET CO
VERGAS HARDWARE
VERGAS 66 GAS & CONVENIENCE IN
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
WADENA ASPHALT INC
WADENA PIONEER JOURNAL
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WELLER OIL CO
WEST PAYMENT CENTER
XEROX CORPORATION
ZIEGLER INC
•••• FINAL TOTAL. ..... .
37.10
14.96
40.00
7,375.00
75.00
960.00
9.00
16.27
260.00
152.53
301.30
5,238.02
47.64
77.46
283.93
644.52
241.83
941.20
600.00
4,915.75
283.37
623.05
73.28
4,452.37
77.19
379.13
4,759.00
553.93
543.70
10.00
123.60
78,691.24
317.69
1,000.00
114.36
600.00
121.83
53.98
21.20
453.10
1,146.69
257.50
2,566.07
198.00
1,360.26
27,191.56
155.52
156.69
168.42
307.35
$735,864.49 ••••
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B, Page 1
Licensed Peace Officer Uniform Policy: D-100: 108 (Taxability set 3-22-10)
Explanation: Licensed officers must respond to emergency's and enforce the laws in a wide
variety of harsh and changing weather conditions throughout the year for extended periods of
time., Licensed officers also work in environments such as crime scenes where blood, bodily
fluid~, decaying corpses, bug infestation exist which may contaminate or damage clothing items.
Licensed officers are also required at times to physically arrest non-compliant subjects that may
result in an altercation which causes clothing to be damaged. It is important that officers
unifo.rms are kept in good condition at all times, and that officers are protected from the
envi~onments and conditions that they are asked to work in.
Normal Uniform/ Safety equipment wear Licensed Officer: Because of the position as a
Deputy Sheriff it is required that all officers dress alike and that the uniform is kept in orderly,
professional condition. The following list is approved duly wear/ safety items, that may be
purchased from their department uniform allowance for licensed officers.
• Dark brown colored uniform pants: Dress pants have a tan stripe, active wear may be a
BDU style pant with leg pockets.
• Shirts in both short sleeve and long sleeve: Depending upon rank, are tan with dark
brown epaulets and pocket flaps or white with dark brown epaulets and pocket flaps.
I • Sheriffs Office approved badge for shirt and jacket.
• Sheriffs Office OTCS, Sergeant, Lieutenant, Chief Deputy, or Sheriff collar brass, for
shirt and jacket.
~ Name tag for shirt and jacket.
• Dark brown colored tie.
• Black colored duty belt that includes; pants belt, duty belt, holster, handcuff case,
handcuffs, mace holder, mace, key holder, baton holder, baton, glove pouch, belt
keepers, ammo holders, laser holster, radio holder, flashlight holder, and flashlight.
• Brown or black colored socks. (Taxable)
• Brown or black colored boots or tennis style shoes with matching heal and toe that match
the required uniform and are worn as part of the uniform. (Taxable, except safety boots)
! Uniform dark brown sweater with the Sheriffs Office patch or approved logo and place for
nametag and badge.
• Uniform style Sheriffs association hat and hat badge, (Dress hat). Other approved
trooper style hat. With black back strap and gold colored acorns. Rain cover for hat.
• Ballistic vest and carriers.
• Sheriffs Office logo style shirt.
• Rain wear. (Taxable, unless SO logo or high visibility for safety)
• Brown colored winter style jacket, must have an identifiable Sheriffs Office patch or
approved Sheriffs logo. Wind style jacket with patch, approved logo or ID.
• Black or brown colored winter style boots, that may be worn and match the uniform.
(Taxable)
• Brown colored snowmobile style suit or bibs and jacket. The jacket must have and
identifiable Sheriffs Office patch or approved logo.
~ Brown or black colored gloves.
• Heavy duly brown or black colored socks. (Taxable)
~ Brown or black colored winter style hat that matches the uniform. (Taxable)
• Brown or black colored face mask. (Taxable)
~ Long john type of underwear. (Taxable)
• Brown colored turtle neck with Sheriff's Office letters embroidered.
• Sunglasses, or safety eyewear. (Taxable, except safety glasses) $ ___ ,limit
• Life preserver
• Multi-purpose style tool and case. (Taxable)
• Binoculars or spotting style scope
• Knife
• Weapons flashlight
• Sidearm and clips may be purchased with the approval of the Sheriff or Chief Deputy.
• Any other pre-approved uniform or safety item by the Sheriff or Chief Deputy.
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B Page 2
Licensed Peace Officer Assignment: Uniforms D-100: 108
Plain clothes Detective: (all taxable, detectives don't have uniform allowance)
• Suitable heavy duly dress jacket, winter style jacket or undercover ID style jacket
• Dress suit jacket
• Heavy duty socks
• Winter style boots
• Long john type underwear
• Dress shirt
• Tie
• Sweater
• Dress pants
• Dress shoes
• Winter head wear
• Winter face mask
• Winter gloves
• Rain wear
• Plain clothes style holster, belt, handcuff case
• Coveralls
• Any other pre-approved uniform or safety item by the Sheriff or Chief Deputy.
SWAT Officer: (safety equipment or uniform)
• Heavy duty M-65 style woodland camouflage colored or snow camouflage colored jacket
or other approved SWAT style jacket green in color.
• Green or white colored face mask; may be nomex or moisture wicking.
• Green or white colored gloves; may be nomex or moisture wicking.
• Bibs in woodland camouflage or snow camouflage in color
• Personal heating type systems
• Hydration system
• Camouflage colored rain wear
• Knee pads, elbow pads
• Woodland camouflauge or winter camouflage pants, shirt, I-shirt
• Green approved style pants or coveralls, shirt, I-shirt
• Woodland camouflage or white boots winter or summer
• drop leg holster
• water hydration system
• ear mies
• helmet and accessories
• weapons sighting systems
• weapon lighting systems
• approved SWAT style shirts
• approved SWAT style hats
• gas mask carrier, load bearing carrier items
• hearing protection
• equipment protective bag or carrier (Taxable)
• Any other pre-approved SWAT related uniform or personal safety items by the Sheriff or
Chief Deputy.
License Peace Officer Assignments: D-100: 108
Dive,Team Officer:
•
• •,
•'
Boyancy compensator
regulator
mask for diving
fins for diving
gloves for diving
dry suit
hood
under garments for dry suits (Taxable)
life jacket or preserver
rain gear (Taxable, unless SO logo)
submersible light and watch
equipment protective bag or carrier (Taxable)
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B, Page 3
• I
Any other pre-approved Dive related uniform or personal safety items by the Sheriff or
Chief Deputy.
' Crime Scene Technician:
• Dark brown colored coveralls with the Sheriffs Office logo or patch
• Any other pre-approved uniform or personal safety items by the Sheriff or Chief Deputy.
K-9:,
• Dark brown colored coveralls with the Sheriffs Office logo or patch
•, Any other pre-approved uniform or personal safety items by the Sheriff or Chief Deputy.
Firearms Instructor:
.' Dark Brown colored coveralls with the Sheriffs Office logo or patch
•. Hearing protection
• Firearms instructor safety vest I • Any other pre-approved uniform or safety items by the Sheriff or Chief Deputy.
OTC Board of Commissioners' Minutes
August 17, 201 O
Attachment B Page 4
Corrections Officer D-100: 115 Uniform & Personal Safety equipment
Explanation: Corrections Officers work in close contact environments with incarcerated
individuals who can have a wide variety of communicable health conditions. Corrections Officers
also work in an environment in which they may be required to physically restrain a non-compliant
person which may cause clothing to be damaged. It is important that officers uniforms are kept in
good condition at all times, and that officers are protected from the environments and conditions
that they are asked to work in.
Normal Uniform / Safety equipment wear Corrections Officer: Because of the position of
Corrections Officer it is required that all officers dress alike and that the uniform is kept in orderly,
professional condition. The following list is approved duty wear/ safety items, that may be
purchased from their department uniform allowance for Corrections Officers.
• Dark brown colored uniform pants: Dress pants have a tan stripe,
active wear may be BOU style pant with leg pockets.
• Shirts in both short sleeve and long sleeve: Depending upon rank,
are tan, tan with dark brown epaulets and pocket flaps, or white with
dark brown epaulets and pocket flaps.
• Sheriffs office approved badge for shirt and jacket.
• Sheriffs office OTC, Sergeant, Lieutenant, or Captain collar brass,
for shirt and jacket.
• Name tag for shirt and jacket.
• Dark brown colored tie.
• Black colored duty belt that includes; pants belt, duty belt, handcuff
case, handcuffs, mace holder, mace, key holder, glove pouch, belt
keepers, laser holster, radio holder, flashlight holder, and flashlight.
• Dark brown colored coveralls for cleaning with Sheriffs Office patch
or approved logo
• Brown or black colored socks (Taxable)
• Brown or black colored boots or tennis style shoes with matching
heal and toe that match the required uniform and are worn as part of
the uniform. (Taxable, except safety boots)
• Uniform dark brown sweater with the Sheriffs Office patch or
approved logo.
• Uniform style Sheriffs association hat and hat badge, (Dress hat),
with black back strap and gold colored acorns. Rain cover for hat.
• Stab resistant vest and carrier.
• Sheriffs Office logo style shirt.
• Brown or black colored protective search gloves.
• Brown colored turtle neck with Sheriffs Office letters embroidered.
• Any other pre-approved uniform or safety item by the Sheriff or Chief
Deputy.
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B, Page 5
Correctioi:is Officer (assignments) D-100: 115 Uniform & Safety
CERT Team Assignment
• Heavy duty M-65 style woodland camouflage or black colored jacket
or other approved CERT style jacket.
• Black or green colored face mask; may be nomex or moisture
wicking material.
• Black or green colored gloves; may be nomex or moisture wicking
material.
• Knee pads, and elbow pads.
• Black or green colored BDU style pants, shirt, and I-shirt.
• Black boots. (Taxable, except safety boots)
• drop leg carrier.
• water hydration system
• ear mies
• helmet and accessories
• approved CERT style shirts
• approved CERT style hats
• gas mask carrier
• hearing protection
• Any other pre-approved CERT related uniform or personal safety
items by the Sheriff or Chief Deputy.
Dive Rescue Team: Equipment purchased determined by position or duties on the team.
• Boyancy compensator
• regulator
• mask for diving
• fins for diving
• gloves for diving
• dry suit
• hood
• under garments for dry suits (Taxable)
• life jacket or preserver
• rain gear (Taxable, unless SO logo or high visibility for safety)
• submersible light and submersible watch
• Cold weather gear to include jacket with Sheriffs Office patch,
approved logo or Public Safety Dive Team logo, cold weather bibs,
boots, long john style undergarments, cold weather gloves, cold
weather face mask, and head gear.
• Any other pre-approved dive team related uniform or personal safety
items by the Sheriff or Chief Deputy.
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B Page 6
Communications Officers: Uniforms and Personal Safety equipment
Explanation: Because of the position as a communications officer that represent the office of the
Sheriff it is required that all officers dress alike and that the uniform is kept in an orderly and
professional condition. The following list is approved duty wear for communications officers.
Normal Uniform wear for Communications Officer:
• Long sleeve and short sleeve shirts tan in color, with the Sheriffs Office communication
officer patch.
• Communication officer badge.
• Dark brown colored pants
• Dark brown or black colored socks. (Taxable)
• Dark brown or black colored shoes. (Taxable)
• Sheriffs logo style shirt.
• Any other pre-approved uniform item by the Sheriff or Chief Deputy.
Communications Officer assignments:
SWAT:
• BDU style pants or coveralls in green or woodland camouflage color.
• Heavy duty M-65 style woodland camouflage colored jacket or other approved SWAT
style jacket.
• Gloves
• SWAT approved shirt, and !-shirt in green or woodland camouflage
• SWAT approved headwear
• Heavy duty cold weather SWAT approved bibs or pants.
• Hearing protection
Dive Rescue: Equipment approval is determined by current position and duties on the team.
• Boyancy compensator
• regulator
• mask for diving
• fins for diving
• gloves for diving
• dry suit
• hood
• under garments for dry suits (Taxable)
• life jacket or preserver
• rain gear (Taxable, unless SO logo or high visibility for safety)
• submersible light and submersible watch
• Cold weather gear to include jacket with Sheriffs Office patch, approved logo or
Public Safety Dive Team logo, cold weather bibs, boots, long john style
undergarments, cold weather gloves, cold weather face mask, and head gear.
(Taxable, unless SO logo)
• Any other pre-approved dive team related uniform or personal safety items by the
Sheriff or Chief Deputy.
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B, Page 7
Administrative Assistants: Uniform and Personal Safety Equipment
i
Explanation: Because of the position as an administrative assistant that represent the office of
the Sheriff it is required that all assistants dress alike and that the uniform is kept in an orderly
and professional condition. The following list is approved duty wear for administrative assistants.
Normal duty wear for administrative assistants:
• Long sleeve and short sleeve shirts tan in color
•. Dark brown colored pants
•, Dark brown or black colored socks (Taxable)
• Dark brown or black colored shoes (Taxable)
• Sheriffs logo style shirt or sweater
• Any other pre-approved uniform item by the Sheriff or Chief Deputy.
OTC Board of Commissioners' Minutes
August 17, 2010
Attachment B Page 8
Water Patrol Officer: Uniform and Personal Safety Equipment
Explanation: Water Patrol Officers must respond to water emergency type of calls in a variety of
harsh and changing weather conditions during the summer and fall months for extended periods
of time. Water Patrol Officers also come in contact with decaying corpses that may contaminate
or damage clothing items. It is important that officers uniforms are kept in good condition at all
times, and that officers are protected from the environments and conditions they are asked to
work in.
Normal duty wear for Water Patrol Officer:
• Dark brown colored uniform pants: Dress pants have a tan stripe, active wear may be a
BOU style pant with leg pockets.
• Shirts in both short sleeve and long sleeve: are tan with dark brown epaulets and pocket
flaps.
• Sheriffs Office approved badge for shirt and jacket.
• Sheriffs Office OTCS, collar brass, for shirt and jacket.
• Name tag for shirt and jacket.
• Dark brown colored tie.
• Black colored duty belt that includes; pants belt, duty belt, handcuff case, handcuffs,
mace holder, mace, key holder, glove pouch, belt keepers, radio holder, flashlight holder,
and flashlight.
• Brown or black colored socks. (Taxable)
• Brown or black colored boots or tennis style shoes with matching heal and toe that match
the required uniform and are worn as part of the uniform. (Taxable, except safety boots)
• Uniform dark brown sweater with the Sheriffs Office patch or approved logo and place for
nametag and badge.
• Uniform style Sheriffs association hat and hat badge, (Dress hat). Other approved
baseball style hat. Rain cover for hat.
• Sheriffs Office logo style shirt.
• Rain wear. (Taxable, unless SO logo or high visibility for safety)
• Brown colored winter style jacket, must have an identifiable Sheriffs Office patch or
approved Sheriffs logo. Wind style jacket with patch, approved logo or ID.
• Brown colored snowmobile style suit or bibs and jacket. The jacket must have and
identifiable Sheriffs Office patch or approved logo. (Taxable, unless SO logo)
• Brown or black colored gloves.
• Heavy duty brown or black colored socks. (Taxable)
• Brown or black colored winter style hat that matches the uniform. (Taxable)
• Brown or black colored face mask.
• Long john type of underwear. (Taxable)
• Brown colored turtle neck with Sheriffs Office letters embroidered.
• Sunglasses, or safety eyewear. (Taxable, excepts safety glasses)
• Life preserver
• Multi-purpose style tool and case. (Taxable)
• Bi-noculars or spotting style scope
• Knife
• Any other pre-approved uniform or safety item by the Sheriff or Chief Deputy.