HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/03/2010MINUTES OF THE
!OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
Tuesday,August3,2010
9:30 a.m.
I j i Call to Order
The Otter Tail 'County Board of Commissioners convened Tuesday, August 3, 2010, at 9:35 a.m. at
the Otter Tail'. County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froem/ning, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness Rresent.
Approval of Agenda
Motion by Erickson, second by Lindquist, and unanimously carried to approve the Board of
Commissioners agenda of August 3, 2010, with the following addition: ! Grant Agreement Request for Patrol Car Cameras
! i Approval of Minutes
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Board of
Commissioner~ meeting minutes of July 27, 2010 as presented.
Approval to Pay Bills
Motion by Huebsch, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
, 4-H Update
Extension Edu·cator, Donna Geiser, briefed the Board and provided pictures for the 2010 4-H Camp
program. Disc'ussion also took place regarding the WOT and EOT County Fairs.
'
, Grant Agreement for In-Car Cameras
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate
County officials' signatures to execute a Grant Agreement with the Office of Traffic Safety through the
Minnesota Sheriff's Association for the purchase of eleven (11) in-car cameras for patrol vehicles.
A grant match' requirement by the County of $1,100 is to be paid out of the Sheriff's Office Capital
Improvement Fund.
Discussion Regarding Dispatch
Sheriff, Brian Schlueter, and Physical Plant Manager, Rick Sytsma, spoke about the opportunity to
develop a dispatch center to handle potential regionalization of services. They discussed FEMA
standards for location, backup power, etc. Mr. Sytsma requested approval of a consulting agreement
with Architect, l David Shultz, to develop a Dispatch Center Program and Plan. The proposed study
contains four components; 1) determine space needs based on current and long-term projections,
2) building infrastructure needs, 3) site identification and evaluation, and 4) recommendation for
implementatio~ of the project. Motion by Rogness, second by Huebsch, and unanimously carried to
authorize the Ghairman's signature to execute a Consulting Services Agreement between the County
of Otter Tail ahd Shultz & Associates, Ltd. for the Otter Tail County Emergency Dispatch Center as
recommended! Compensation is not to exceed $7,500.00 with payment from the Facilities Operations
Budget. The project is to be completed within six weeks.
'
OTC Board of Commissioners' Minutes
August 3, 2010
Page 2
Tornado/FEMA Update
County Coordinator, Larry Krohn, updated the Board regarding a recent FEMA meeting. The biggest
component in the discussion was the debris management. It was decided that the debris accepted at
the joint Otter Tail/Wadena Landfill will be reimbursable by the federal government through
August 11, 2010. After August 11, 2010, commercial haulers and/or contractors will be required to
pay a disposal fee. Mr. Krohn stated that notice has been sent to newspapers and radio stations
regarding this date. Mr. Krohn discussed upcoming training sessions which include activation of the
Emergency Operations Center in Ottertail City. This will allow the County to verify that the Emergency
Operations Plan (EOP) is adequate after the recent critique of response to the tornado. Wadena
County has expressed a desire to share an Emergency Operations/Safety/Radio Communications
employee with Otter Tail County. Motion by Rogness, second by Erickson, and unanimously carried
to assign Mr. Krohn, Commissioner Huebsch, and Commissioner Lindquist to meet with Wadena
County to pursue sharing of services.
Highway Project Bid Award
Motion by Huebsch, second by Rogness, and unanimously carried to award Street & Utility
Improvements on CSAH No. 67 (SP 56-667-32 & STPX 5610(240) to the low bidder, Quam
Construction Co., Inc. at the bid price of $1,195,600.38 as recommended by the Highway Engineer.
Bid Award -Phelps Mill
Motion by Rogness, second by Froemming, and unanimously carried to award metal siding
replacement and exterior painting on the Mill building at Phelps Mill Park to the low bidder, Woessner
Construction Inc. at the bid price of $37,900.00, as recommended by the Highway Engineer.
Iverson Lake Project
Motion by Erickson, second by Rogness, and unanimously carried to approve an Amendment with
Houston Engineering for the Iverson Lake Drawdown Project (S.A.P. 056-997-003). The Amendment
provides for additional work at an estimated cost of $5,261.00. Total budget for the engineering
services increases to $39,986.00.
RESOLUTION
Agreement No. 96938
Railroad Crossing No. 695646K Signals
S.P. 5600130
Otter Tail County Resolution No. 201 O -43
Commissioner Huebsch offered the following and moved its adoption:
BE IT RESOLVED, that the County of Otter Tail enter into an agreement with the Sao Line Railroad
Company d/b/a/ Canadian Pacific Railway Company and the Commissioner of Transportation for the
installation and maintenance of railroad crossing signals at the intersection of CSAH 49 with the
tracks of the Sao Line Railroad Company d/b/a Canadian Pacific Railway Company in Rush Lake
Township, Otter Tail County, Minnesota, and appointing the Commissioner of Transportation agent for
the County to supervise said project and administer available Federal Funds in accordance with
Minnesota Statute, Section 161.36. The County's share of the cost shall be 10 percent of the total
signal cost.
BE IT FURTHER RESOLVED, that the County Board Chair, Roger Froemming and County Board
Clerk, Larry Krohn be and they are hereby authorized to execute said agreement and any
amendments thereto for and on behalf of the County.
OTC Board of Commissioners' Minutes
August 3, 2010
Page 3
Commissioner'.Lindquist seconded the motion and the resolution was unanimously adopted.
I
Dated this 3rd day of August, 2010
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Dated: _ __.Q"'Sl'"-l/~1~1-,/~.2.a~1.,,o'----OTTER TAIL COUNTY BOARD OF COMMISSIONERS
mmissioners Chair
: Final Payment-S.A.P. 056-624-015
Motion by Eri6kson, second by Lindquist, and unanimously carried to app~ove Final Payment per
Estimate No. 4, in the amount of $1,199.45, payable to J & J Excavating, Inc. for completion of a
Water Level Control Project (S.A.P. 056-624-015).
Statewide 800 Megahertz Radio System
Sheriff, Brian! Schlueter; Lieutenant, Matt McGuire; Coordinator, Larry Krohn; and Auditor,
Wayne Stein; 'spoke in regards to the 800 megahertz radio system project. The County has been
receiving letters from various cities requesting that Otter Tail County fund, maintain, and administer
the ARMER ra'dio system including all equipment needed by the cities and fire departments. Lengthy
discussion coritinued regarding the benefit of the County to purchase equipment initially. Thereafter,
the individual entities could take responsibility of their equipment. Commissioner Lindquist spoke in
regards to current funding for the project and the possibility of receiving additional dollars through
grants which could eliminate the need to bond for the project.
' l Mr. McGuire briefed the Board regarding a grant request to purchase three radios for the public safety
answering poiht (PSAP) for the dispatch center. The new radio control stations will be interoperable
for the new ARMER radio system. The grant dollars must be expended by the end of September,
2010 and, after purchase, the County will be reimbursed. Mr. McGuire stated that he had two
quotations for; the equipment; one for Motorola equipment and one for EF Johnson equipment.
Lengthy discussion took place regarding the radio system suppliers. Motion by Huebsch, second by
Erickson, and! unanimously carried to authorize the Sheriff's Office to purchase three radios for the
PSAP in the Dispatch Center (either Motorola or EF Johnson brand radios). The radios will be
purchased before September 30, 2010. The State Division of Emergency Communication Networks
(DECN) grant is approximately $13,500 and will be used to reimburse the County for the radios.
l ' Discussion took place regarding the need for a consultant for the communications project through the
final phase and the difficulty in bringing all entities together for discussion. Mr. Krohn offered to work
with Mr. McG~ire to expand the current Communications User Committee to include fire, EMS, and
law enforcem~nt in future discussions.
Otter Tail Ag Ethanol Plant
Motion by Eribkson, second by Lindquist and carried, with Rogness and Huebsch abstaining, to
authorize the 1chairman's signature to execute the Ballot for Otter Tail Ag Enterprises Chapter 11
reorganization plan (Case No. BKY 09-6125-DDO).
OTC Board of Commissioners' Minutes
August 3, 201 O
Page 4
Correspondence Received
Correspondence was acknowledged from the City of Dalton and the City of Vining regarding the State
of Minnesota ARMER radio system ecuipment.
Adjournment
At 11 :55 a.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of
Commissioners until Tuesday, August 17, 2010 at the New York Mills County offices.
Dated: __ OS==..,_{.,_l1-'-l-'/J""o"'1'-"o"----OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest ~ &/2
Larryl<r n, Clerk
Froemming, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
August 3, 201 O
Attachment A, Page 1
WARRANTS APPROVED ON 8/03/2010 FOR PAYMENT 8/03/2010
VENDOR NAME
AIR QUALITY ENGINEERING
AMERICAN INSTITUTIONAL SUPPLY
BALLARD SANITATION INC
BATTLE LAKE STANDARD
BLUFFTON OIL COMPANY
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
BRIGGS CORPORATION
CO OP SERVICES INC
COOPERS TECHNOLOGY GROUP
CULLIGAN WATER CONDITIONING
D.P.SMALL ENGINES
KATHY DOMHOL T
GARRETT EASTWOOD
MICHELLE ELDIEN
EXTREME MARINE LLC
FARMERS CO OP OIL ASSN
FASTENAL COMPANY
FERGUS ELECTRIC
CITY FERGUS FALLS
FERGUS TIRE CENTER
FOTH & VAN DYKE
FREMONT INDUSTRIES INC
GOPHER STATE ONE CALL
HEDAHLS HEADQUARTERS
HENRY'S FOODS INC
GERALD HOLO
INNOVATIVE OFFICE SOLUTIONS
JK SPORTS
KELLY SERVICES INC
KIM KNUTSON
LAB SAFETY SUPPLY INC
LAKE REGION HEALTHCARE CORP
LARRY OTT INC TRUCK SERVICE
LIBERTY TIRE RECYCLING SERVICE
LOCATORS & SUPPLIES INC
MARCO
MARCO INC ST LOUIS
MARK AND BRENDA CONSTRUCTION I
MARK SAND & GRAVEL CO
MN ASSOC OF SOIL & WATER DISTR
JASON MORRIS
NATURES GARDEN WORLD
NELSON AUTO CENTER
NELSON BROS PRINTING
OFFICE DEPOT
OLSON OIL CO INC
OTIS ELEVATOR CO
OTTER TAIL CO DETENTION FACILI
OTTERTAIL TRUCKING INC
PAKOR INC NW8935
PAMIDA PHARMACY
PEPSIAMERICAS
PERHAM AREA EMS
PETE'S AMOCO
POLK GOVERNMENT AND LIBRARY DI
PRODUCTIVE ALTERNATIVES INC
AMOUNT
3,398.63
192.44
970.00
150.61
730.48
52.84
48.09
63.60
138.67
517.08
10.69
29.71
8.80
12.97
46.00
2,401.75
640.60
2.35
926.27
3,118.50
53.82
10,666.90
144.28
38.85
14.19
607.58
12.26
1,231.20
15.00
280.00
84.99
151.52
550.00
1,375.00
912.31
250.73
74.10
238.74
5,022.50
437.69
105.00
121.99
32.00
52.28
184.94
122.12
248.48
118.64
692.00
10,544.00
456.63
2,333.59
283.37
660.00
107.94
160.00
66.26
OTC Board of Commissioners' Minutes
August 3, 2010
Attachment A, Page 2
QUALIFICATION TARGETS
RDO TRUST #80-6130
RECOVERY SYSTEMS CO INC
ALLISON RIESTENBERG
RENEE SAURER
SIMPLEXGRINNELL LP
SOUTHTOWN C-STORE
SRF CONSUL TING GROUP INC
STATE OF ALASKA
STEINS INC
PAM STOVER
THIS WEEKS SHOPPING NEWS
TRI-STATE DIVING
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VISUAL GOV SOLUTIONS LLC
VOSS LIGHTING
WASTE MANAGEMENT
RANDY WASVICK
•••• FINAL TOTAL. ..... .
86.04
19.62
2,290.15
70.50
44.97
493.32
233.87
432.26
5.00
689.71
65.67
287.82
19.00
244.18
257.50
592.50
10.99
16,857.88
100.00
$74,711.96 ****