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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/27/2010i MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, July 27, 2010 9:30 a.m. Call to Order The Otter Tail iCounty Human Services Board convened Tuesday, July 27, 201 0, at 9:30 a.m., at the Otter Tail C9unty Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Huebsch, and unanimously carried to approve the Human Services Board agenda: of July 27, 2010, as presented. A request from the Physical Plant Manager for a Personnel Committee meeting at 10:45 a.m. was approved. Approval of Minutes Motion by Erickson, second by Froemming, and unanimously carried to approve the Human Services Board minutes· of July 13, 2010, as presented. j West Central Regional Juvenile Center Agreement Probation Director, Chuck Kitzman, briefed the Board regarding a recent West Central Regional Juvenile Center Advisory Board meeting and submitted several handouts. Discussion followed about the financial situation at the facility, member counties bed usage, and the future challenges for secure detention facilities. Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Chairman;s signature to execute an Annual Purchase Agreement between the WCRJC in Moorhead, M~, and County of Otter Tail for calendar year 2011 to purchase 2.5 beds. I • ! Public Health Contracts Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County official~' signatures to execute the following contracts between the State of Minnesota OHS and the Otter Tail County Public Health Department: i 1) Collaborative Grant, in the amount of $60,450.00, for outreach i with school districts to identify uninsured children , 2) ,Contract for Professional and Technical Services for the Collaborative Grant . Public Health Sharing Opportunities Public Health! Director, Diane Thorson, discussed opportunities for regional partnerships to accomplish public health services in times of diminishing resources. ! Indoor Air Quality Recommendations Ms. Thorson submitted the Indoor Air Quality Work Group meeting minutes of July 20, 201 o. She stated that the Fergus Falls Police Department was moving out of the Courthouse and has found other temporaty locations. HEPA filters are in place until County employees are relocated. The old jail, old residehce, and old highway department areas should not be used. The juvenile hold area could be relodated to the Fish Lake Room in the Courthouse. Coordinator, Larry Krohn, will be completing a walk-through in the Courthouse with several Indoor Environmental Testing Firms the second week of August to develop an on-going work plan. OTC Board of Commissioners' Minutes July 27, 2010 Page 2 Human Services Financial Report Human Services Director, John Dinsmore, provided the 201 O Budget Report through 06/30/2010 for his agency. Agency expenses were reported at 45% and revenues at 44% of budget. Mr. Dinsmore noted that in 2004, 34% of the total agency expenses were funded by County levy as compared to about 42% in 2010. Approval of Human Services Contracts Motion by Erickson, second by Rogness, and unanimously carried to authorize the Chairman's signature to renew the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulation Our Home Your Home Residential Services/ 07/01/10 Elderly Total to be paid shall not Assisted Living through exceed the OTC approved 06/30/12 rate. Rule 36 Limited Intensive Residential 08/01/10 Individuals with Adult Mental Health Initiative Partnership of Duluth 3 Treatment & Crisis through serious & persistent Funds -Additional $20,000 (Gull Harbour) Stabilization Program 12/31/10 mental illness funding to support Non-MA clients OHS State of MN Shared Services Contract 01/01/08 Adult Mental Health Mental Health Initiative Funds through as outlined in contract 06/30/13 Approval to Pay Bills & Claims Motion by Lindquist, second by Erickson, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:43 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, August 17, 2010, in the courtroom at the New York Mills County Offices. Dated: _ ____,_C?::..B'l-/-'-n!.f/.::.2:,::0:,..,I D::..._ __ OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest: ~ ~ Lairy Krhn,lerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 27, 2010, at 11 :04 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of July 27, 2010, with the following changes: Physical Plant Manager, Rick Sytsma -Staffing Request OTC Board of Commissioners' Minutes July 27, 2010 Page 3 Approval of Minutes Motion by R6gness, second by Huebsch, and unanimously carried to approve the Board of Commissioner~ minutes of July 20, 2010, with the following change: .i July 20, 201p, Board of Commissioners Minutes, Page 2, under the heading of "U.S. Fish a; Wildlife Service Habitat Easement Certifications" reads as follows: "The above, motion also included an Otter Tail County policy/philosophy of no additional government owned land, This would allow County certification for the USFWS and/or the DNR to purchase land next to est~blished public hunting and fishing land contingent upon selling other publicly-owned land that are stand-alone properties. Commissioners expressed concern with loss of tax revenue if the State decides to t.inallot payments in lieu of taxes. They spoke in favor of a program similar to PLOTS that North Dakota offers which pays farmers $2.00 to $4.00 per acre to open their private land to public hunting." J ' Replaced as follows: "DiscussionJtook place regarding an Otter Tail County philosophy regarding the acquisition of private land by the lUSFWS and/or DNR. Commissioners expressed concern with loss of tax revenue when private land; is removed from the tax rolls. They spoke in favor of a program similar to PLOTS that North Dakota offers which pays farmers $2.00 to $4.00 per acre to open their private land to public hunting" ! . ' ' Approval to Pay Bills Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per!Attachment A of these minutes. Watershed Update WOTSWCD Manager, Brad Mergens, spoke in regards to the proposed petition to form the Upper Red -Lower Otter Tail Watershed District. He stated that it appears that Wilkin County plans to move forward with th'e petition despite the recent meeting where Otter Tail County requested to be left out. The Board of V,Vater & Soil Resources in St. Paul has responded to some statute questions regarding the petition. Tt,ey encourage representation from individuals in the proposed District who live in Otter Tail County. BWSR has recommended that Wilkin County advertise for members to serve; however, if there are nol members from Otter Tail County on the petition, BWSR will continue to consider the petition for formation of the District. In regards to watershed district size, BWSR commented that the larger the size ;of the district, the more controversy when forming a district. Judicial Ditch #2 does not address water ,quantity although JD #2 diverts most of the water that would otherwise flow into Wilkin County. Mr. Mergens discussed the proposed water improvement area to address water quality, which, by stat~te is an annual commitment. Mr. Mergens stated that many of the questions regarding the proposed District will be answered at the Public Hearing. Lengthy discussion continued about the issues. Property owners in the proposed district expressed concern about the cost and the complications that occur when doing a project because the watershed would add permit requirements in addition to vJhat is already in place at the County and State levels. Chairman Froemming appointed a committee tel prepare for the public hearing as follows: I WOTSWCD Manager, Brad Mergens; GIS Coordinator, Brian Armstrong; Commissioner, John Lindquist; County Attorney, David Hauser; Commissioner, Everett Erickson; and Property qwner, Cynthia Johnson I OTC Board of Commissioners' Minutes July 27, 2010 Page 4 Recess & Reconvene At 12:02 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1:03 p.m. Disaster Credit Discussion Assessor, Bob Moe, presented a tornado damaged property list from the June 17, 201 O incident. The estimated dollar value of damage is reported as $2,533,600.00. He reported the total number of taxable buildings damaged or destroyed at 74 with average dollar amount of damage at $34,238.00. The list is damaged privately-owned properties in Otter Tail County and does not include public infrastructure damage. Resolution Requesting Tax Relief for Damaged/Destroyed Property Otter Tail County Resolution No. 2010 -42 Commissioner Huebsch offered the following and moved its adoption: WHEREAS, the County of Otter Tail experienced a disaster on June 17, 201 O; and WHEREAS, said disaster did cause extensive property damage to buildings in the County of Otter Tail; and WHEREAS, the County of Otter Tail has been declared a disaster area by Presidential Declaration of a Major Disaster, number FEMA-1921-DR; and WHEREAS, Minnesota Statutes, sections 273.1231 through 273.1235, provides for tax relief for properties damaged by a disaster upon application to the Governor of the State of Minnesota and the State Executive Council; and WHEREAS, the minimum requirements of the aforementioned statutes have been met as demonstrated in the attached disaster survey. NOW, THEREFORE, BE IT RESOLVED, by the County of Otter Tail that the County of Otter Tail does hereby request property tax relief under Minnesota Statutes, sections 273.1231 through 273.1235, for property damaged by the disaster that occurred on June 17, 2010 and identified in the attached disaster survey. Commissioner Rogness seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners YEA NAY ABSENT ABSTAIN Leland R. Rogness X Douglas A. Huebsch X Everett P. Erickson X John Lindquist X Roger Froemming X Adopted at Fergus Falls, Minnesota, this 27th day of July, 2010. OTTER TAIL COUNTY BOARD OF COMMISSIONERS ( Attest ~ ~ LarryKro n, Clrk Rog OTC Board of Commissioners' Minutes July 27, 2010 Page 5 1 Law Enforcement Committee Follow-Up County Attorn,ey, David Hauser, presented Law Enforcement Committee meeting minutes for June 15, 2010. A sample follow-up letter was provided to facilitate continuation of discussions. Commissionerb requested a meeting be scheduled in September. I , Payment Approval Motion by Erickson, second by Lindquist, and unanimously carried to approve payment, in the amount of $5,022.50, ti:, Mark and Brenda Construction, Inc. (dba Delzer Construction) for the following: County Drainage System No. 21 Clean Open Ditch $2,450.00 County Drainage System No. 37 Install Tile $2,572.50 I Acquired Natural Resource Lands Auditor, Wayne Stein, reported the value of acquired natural resource land in Otter Tail County as $54,196,529.02 (20,345.55 acres of land). He explained the breakdown of revenue from the acquired natural resourqe land that goes to Otter Tail County, school districts and townships. OTTER TAIL COUNTY RESOLUTION Otter Tail County Resolution No. 2010 -40 Commissioner Erickson offered the following and moved its adoption: IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 97296 with the State of Minnesota, Department of Transportation for the following purposes: I To provide for payment by the State to the County for the use of County State Aid Highway No. 23 as a detour route during the grade raising and bituminous surfacing and other associated construction tojbe performed upon, along and adjacent to Trunk Highway No. 34 from 0.5 mile East of Trunk Highway No. 32 to 0.9 mile West of Otter Tail County State Aid Highway No. 23 under State Project No. 1404-18 (T.H. 34). IT IS FURTHER RESOLVED that Roger Froemming and Larry Krohn i County Board Chair County Board Clerk are authorized .to execute the Agreement and any amendments to the Agreement. Commissioner Lindquist seconded the motion and the resolution was unanimously adopted. ! Dated: DQ /b3/.2.o/O '7 Attost Ll~r!t[ LarryK~~ cirk ! OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ___JMl_\' ~,-<,~:_;Z~~~:,!.· ____ _ Roger emming, Board of Commissioners Chair OTC Board of Commissioners' Minutes July 27, 2010 Page6 RESOLUTION Agency Agreement No. 97156 For Federal Participation in Force Account For S.P. 56-591-02, M.P. SRTS 5609(100) Otter Tail County Resolution No. 2010 41 Commissioner Erickson offered the following and moved its adoption: BE IT RESOLVED, that pursuant to Minnesota Statutes Section 161.36, the Commissioner of Transportation be appointed as Agent of Otter Tail County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 97156", a copy of which said agreement was before the County Board and which is made a par hereof by reference. Commissioner Lindquist seconded the motion and the resolution was unanimously adopted. Dated: _.,,0""'8..,/1-.1oo,,_3,_,/.:::.2...,o:.L/,.o'----OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest /4,~ (Jf/!_ Larry Kr n, cirk Froemming, Board of Commissioners Chair Vehicle Commuting Motion by Rogness, second by Huebsch, and unanimously carried to authorize Engineering Technician, Dave Sillerud, to commute with a County vehicle while working on the county wide seal coat project located north of townships 134 and 133, as recommended by the Highway Engineer. Tobacco Citation Findings and Order Motion by Erickson, second by Froemming and carried, with Lindquist abstaining, to authorize the Chairman's signature to execute the Findings and Order related to a Tobacco Administrative Citation issued to JC's General Store. · Annual Partnership Payment -Family Services Collaborative Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of $300 for the Otter Tail County Board's annual partnership payment to the Otter Tail Family Services Collaborative for FY2010/11. Letter of Support Motion by Rogness, second by Huebsch, and unanimously carried to send a letter of support for a Biomaterials Manufacturing business prospect to the State Department of Employment and Economic Development. OTC Board of Commissioners' Minutes July 27, 2010 Page 7 . Economic Development Presentation Motion by Rogness, second by Erickson, and unanimously carried to bring in a County Economic Developer for 'a presentation. l Leadership Conference Motion by Huebsch, second by Rogness, and unanimously carried to approve Commissioner Lindquist's attendance at the Leadership Conference in Walker, MN, August 11, 201 O through August 13,20~ 1 0. · Temporary Staff Motion by Lindquist, second by Erickson, and unanimously carried to authorize the Physical Plant Manager to hire, through the Coordinator's office, a .5 FTE temporary Housekeeper to replace a ' vacant position. I ! Adjournment At 2:28 p.m.,: Chairman Froemming adjourned the meeting Commissioner's until 9:30 a.m. on Tuesday, August 3, 2010. I of the Otter Tail County Board of Dated: _....,,Q...,9""°: 1.,_,/0"'3""-,f>/<6""'0""/..,,0'---- Attest: -11-~----""'_yl""'-"z=-Lafry Krn)l'n, C~ I CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ~ ?',.-y-,_.,, _ __,_,,__,' RogerF.emming, Board of Commissioners Chair OTC Board of Commissioners' Minutes July 27, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 7127/2010 FOR PAYMENT 712712010 VENDOR NAME A'VIANDS LLC ALEXANDRIA TECHNICAL COLLEGE ASSOCIATION OF MN COUNTIES BCASTOF MN BEAR GRAPHICS INC TERRY BENNETT BETTY'S PANTRY HEATHER BRANDBORG BRANDON COMMUNICATIONS INC CARR'S LAKE COUNTRY SUPERMARKE CDW GOVERNMENT INC CITIZENS ADVOCATE CODE 4 SERVICES LLC COLLEGE WAY AUTO INC COMMISSIONER OF TRANSPORTATION CONCEPT FINANCIAL GROUP INC COOPERS TECHNOLOGY GROUP DAKOTA PRINTERS LLC DEANS COUNTRY MARKET JOHN DEMUTH DS SOLUTIONS INC E & J PRESS ELLINGSON BRENDEN POST 376 CITY FERGUS FALLS FERGUS POWER PUMP INC FIRE FIGHTER & DETECT ALARM ISSUETRAK INC J.P.COOKE CO KETTLE CREEK CORPORATION LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE M.G.K.WELDING MANNY'S -ROCKY'S BAIT MATTHEW BENDER & COMPANY INC JAMES MCMAHON METRO SALES INC MFSRC FALL CONFERENCE MIDWESTERN MAT RENTAL & SUPPLY MN ATTORNEY GENERAL'S OFFICE MN DEPT OF HUMAN SERVICES MN DEPT OF TRANSPORTATION MN POLLUTION CONTROL AGENCY MN STATE BAR ASSOCIATION NORTHLAND REBUILDING OFFICEMAX INCORPORATED OLSON OIL CO INC OTTER TAIL CO TREASURER OTTER TAIL FAMILY SERVICES COL OTTERTAIL TRUCKING INC PETE'S BODY SHOP & TOWING PITNEY BOWES PRODUCTIVE ALTERNATIVES INC RDO TRUST #80-6130 RINGDAHL AMBULANCE SERVICE ROYAL TIRE INC SERVICE FOOD SUPERVALU AMOUNT 12.00 600.00 50.00 805.00 3,524.84 9.17 248.48 95.00 28.50 21.44 2,092.63 76.50 1,211.66 320.14 5,569.66 80.01 154.83 21,400.00 30.18 5.04 1.503.45 64.12 200.00 11,611.48 300.00 98.34 600.00 42.65 1,729.76 1,210.00 29.50 1,825.00 48,87 976.12 1,764.55 4.90 319.00 95.00 164.47 390.89 95.30 125.00 1,125.00 328.64 295.00 174.73 44.74 395.35 300.00 17,706.00 1,296.02 2,893.00 68.97 36.13 420.00 1,182.05 14.17 OTC Board of Commissioners' Minutes July 27, 2010 Attachment A, Page 2 SEWER SERVICE RICK SHEILS TRANQUILITY BUILDING SERVICES TREFOIL CULTURAL AND ENVIRONME UCOWF UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY WEST PAYMENT CENTER WESTERN NATIONAL MUTUAL INSURA •••• FINAL TOTAL. ..... . 240.00 20.31 454.22 1,720.00 260.00 141.05 1,489.14 4,943.11 14,884.00 $109,965.11 ....