HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/20/2010MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
Tuesday, July 20, 2010
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, July 20, 2010, at 9:30 a.m. at the
Otter Tail Cqunty Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and I Lee Rogness wesent.
, Approval of Agenda
Motion by Liridquist, second by Rogness, and unanimously carried to approve the Board of
Commissioners agenda of July 20, 2010 . •
, Approval of Minutes
Motion by Erickson, second by Huebsch, and unanimously carried to approve the Board of
Commissioners meeting minutes of July 13, 2010 as presented.
Approval to Pay Bills
Motion by Huebsch, second by Rogness, and unanimously carried to approve payment of the County
Board bills per:Attachment A of these minutes.
Historical Mill Discussion
Friends of Phelps Mill Association President, Vern Foster; Association Member, Mary Peterson; and
Historical Soci~ty Executive Director, Chris Schuelke; provided some background about the historical
preservation of the Mill located in the Phelps Mill Park. The Friends of Phelps Mill have raised funds
to provide sigriage, a video tape system, and security system. They showed pictures of problems with
water in the basement of the Mill and sheeting on the outside of the Mill that is missing or falling off.
They stressed' the importance of the preservation of the Mill because it is the only wood flour Mill with
original equipl)lent in the State and draws many tourists to the area. They requested permission to
submit an application for grant funding to provide a long term preservation plan for the Mill. Motion by
Huebsch, second by Lindquist, and unanimously carried to authorize the Friends of Phelps Mill
Association to submit a grant application to the Minnesota Historical Society for a Historic Structures
Report for the Mill. Mr. Schuelke estimated a cost of $6000.00 for the report.
' !
Mr. Foster al.so requested permission to install authentic lightning protection rods. Motion by
Rogness, second by Lindquist and unanimously carried to authorize placement of lightning rods on
the Mill provided the cost of the project is taken care of by the Friends of Phelps Mill and the
materials, installation, and installer meet minimum code requirements.
'
, Tobacco Retail License Administrative Citation Hearing
Public Health1 Director, Diane Thorson, stated that Mr. Schlosser, owner of JC's General Store,
located in Dalton, MN, requested this hearing before the Board. Mr. Schlosser acknowledged that the
sale of tobacco to a minor took place in his business; however, he expressed frustration to the Board
about paperwork mistakes relative to tobacco compliance checks and a change in the look of the
"under 21" licenses. Motion by Erickson, second by Rogness, and carried with Lindquist abstaining,
to find that a retail tobacco compliance violation occurred at JC's General Store June 8, 2010, and the
penalty is based on the current County Ordinance.
OTC Board of Commissioners' Minutes
July 20, 2010
Page 2
License Approval
Motion by Huebsch, second by Erickson, and unanimously
applications for license:
OK's Fashings, Inc.
Oba Minnesota Warehouse
Highway 59 South
Erhard, MN 56534
West Central 1 Stop
(formerly Vergas One Stop)
32021 County Road 4
Vergas, MN 56587
PLMSWA Enterprise Fund
carried to approve the following
Pawnbroker
Tobacco
Off-Sale 3.2% Malt Liquor
Motion by Froemming, second by Huebsch, and unanimously carried to authorize the Otter Tail
County Auditor's office to establish the Prairie Lakes Municipal Solid Waste Authority Enterprise Fund.
U.S. Fish & Wildlife Service Habitat Easement Certifications
Realty Specialist, Don Kleven, requested certification of two habitat easements to protect wetlands
while allowing agricultural use. Motion by Huebsch, second by Erickson, and unanimously carried to
certify the following described properties as wetland easements to be secured by the U.S. Fish &
Wildlife Service:
Fergus Falls Fish and Game Club, Inc.
T. 131N .• R. 44 W .• 5th P.M.
Section 16, SW¼
Hedrick, Mark A.
T. 131 N. R. 40 W. 5th P.M.
Section 35, NE¼SE¼, part of the E½NE¼
The above motion also included an Otter Tail County policy/philosophy of no additional government
owned land. This would allow County certification for the USFWS and/or the DNR to purchase land
next to established public hunting and fishing land contingent upon selling other publicly-owned land
that are stand-alone properties. Commissioners expressed concern with loss of tax revenue if the
State decides to unallot payments in lieu of taxes. They spoke in favor of a program similar to PLOTS
that North Dakota offers which pays farmers $2.00 to $4.00 per acre to open their private land to
public hunting.
Food Service Contract
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Chairman's
signature to execute Amendment Number Six to the Food Service Management Agreement between
the County of Otter Tail and A'viands, LLC. Cost of the meals for the period of July 1, 201 O through
June 30, 2011 will not change. For the period of July 1, 2011 through June 30, 2012, cost of the
meals will increase by 3%.
OTC Board of Commissioners' Minutes
July 20, 2010
Page 3
Out of State Travel for Training
Motion by Huebsch, second by Erickson, and unanimously carried to authorize out of state travel for
the Assistant Detention Facility Administrator to attend a training session in Hudson, WI.
Vehicle Purchase
Motion by Eri~kson, second by Huebsch, and unanimously carried to authorize the appropriate
County officials' signatures to execute the Sublease Agreement between the County of Otter Tail and
the West Central Minnesota Narcotics Task Force to facilitate the purchase of two vehicles for the
Task Force and authorize the appropriate signatures on related mortgage and leasing documents.
'
Highway Contract
Motion by Erickson, second by Rogness, and unanimously carried to authorize the Chairman's
signature to execute a Highway Construction Contract between the County of Otter Tail and
Mark Sand & Gravel, Co. for work in Maplewood State Park on Beach Road (loop and parking lot),
S.A.P. 056-600-024.
Recess & Reconvene
At .10:45 a.m., Chairman Froemming recessed the Board of Commissioners' meeting for a Personnel
Committee meeting. The meeting was reconvened at 11: 1 O a.m.
Planning Commission Recommendations
Conditional Use Permit-Oscar Township & Steve Stenerson:
Motion by Lindquist, second by Rogness, and unanimously carried to approve a Conditional Use
Permit to drain water away from a township road as presented. The project's location -SE¼SW¼ &
300th Street, Section 20 of Oscar Township; Unnamed Lake (56-994), NE.
Preliminary Plat & Conditional Use Permit-"Huber First Addition" -Mark Huber:
Motion by Huebsch, second by Erickson, and unanimously carried to approve a Preliminary Plat
entitled "Huber First Addition" consisting of 8 single family residential lots and 3 non-residential
backlots and approve a Conditional Use Permit to construct a road to service the plat, with a condition
as recommended by the Planning Commission. The proposal's location -Pt GL 2 (9.85 AC),
Section 22 of Rush Lake Township; Round Lake (56-214), GD.
Preliminary Plat (CIC Number 63-"Lida's Toy Storage" -Janel Helfrich & Brenda Kroqestad:
Motion by Erickson, second by Huebsch, and unanimously carried to approve a Preliminary Plat of
Common Interest Community Number 63 consisting of 18 storage units entitled "Lida's Toy Storage"
with conditions as recommended by the Planning Commission. The proposal's location is Pt NE¼
NW¼ & pt SE¼ NW¼ (10 AC), Section 24 of Lida Township; Non-Shoreland.
COLA Guidebook
Land & Resource Director, Bill Kalar, provided an update regarding the Coalition of Lake Associations
guidebook. Motion by Rogness, second by Lindquist, and unanimously carried to accept Mr. Kalar's
report and 1,000 guidebooks for the Land & Resource Department available for distribution for 2011.
Recess & Reconvene
At 11 :25 a.~., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m.
OTC Board of Commissioners' Minutes
July 20, 2010
Page 4
Drainage System No. 63
Ditch Inspector, Randy Wasvick, stated that a public information meeting regarding Ditch No. 63 was
held at 7:00 p.m. on June 29, 2010. Minutes of the meeting were submitted. Lengthy discussion took
place regarding three property owners in the ditch system, who are paying the highest assessments
without any benefit, length of time the ditch has not operated properly, problems with the size of some
of the pipes in the system, outlet issues, and pros and cons of abandonment of the system. Motion by
Erickson, second by Huebsch, and unanimously carried to suspend assessments on Drainage
System No. 63 until further notice.
Drainage System No. 70
Mr. Wasvick submitted the County Ditch No. 70 Ditch Viewers Report and related assessment report.
He briefed the Board regarding the redetermination process. Motion by Huebsch, second by
Lindquist, and unanimously carried to approve the County Ditch No. 70 Ditch Viewers Report as
submitted. A Public Hearing date will be established.
Drainage System No. 16
Mr. Wasvick reported that he has completed paperwork to obtain permits for the proposed work in
Ditch No. 16. The Army Corp of Engineers contacted the County's Engineer for the project and
requested channel probe data every 200 ft. from Bonnie Beach Road to Clitherall Lake Road. Motion
by Lindquist, second by Froemming, and unanimously carried to authorize $1,390.00 for Houston
Engineering to complete the work as requested by the Corp of Engineers in Ditch No. 16.
Otter Tail Lakes COLA Annual Meeting
Motion by Erickson, second by Lindquist, and unanimously carried to authorize Commissioner
Doug Huebsch to attend the Coalition of Lake Association annual meeting on Saturday, July 24, 2010.
Public Safety ARMER Radio System
The Board of Commissioners acknowledged receipt of resoltJtions from the City of Parkers Prairie,
Fergus Falls, and Battle Lake requesting that the County pay for conversion equipment for the
statewide 800 Megahertz Communication System.
Adjournment
At 2:30 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of
Commissioners until Tuesday, July 27, 2010.
Dated: _ __,.b'-'1'"'/'""<R~lc,,,...I .::;,...,.c,~J o~--OTTER TAIL COUNTY BOARD OF COMMISSIONERS
CB/kd
OTC Board of Commissioners
July 20, 2010
Attachment A, Page 1
WARRANTS APPROVED ON 7/20/2010 FOR PAYMENT 7/20/2010
VENDOR NAME
I A'VIANDS LLC
ABG MAINTENANCE INC
ACCURATE CONTROLS INC
, AL'S REFRIGERATION
AMERICAN INSTITUTIONAL SUPPLY
ARVIG COMMUNICATION SYSTEMS
i ASHBY LEGION POST 357
BEN HOLZER UNLIMITED
i TERRY BENNETT
BOB BARKER COMPANY INC
BRANDON COMMUNICATIONS INC
BRIGGS CORPORATION
i BUY-MOR PARTS & SERVICE LLC
CATCO PARTS AND SERVICE
CDW GOVERNMENT INC
CIT TECHNOLOGY FIN SERV INC
CO OP SERVICES INC
CODE 4 SERVICES LLC
COMPANION ANIMAL HOSPITAL
COOPERS TECHNOLOGY GROUP
D & T VENTURES LLC
DACOTAH PAPER COMPANY
DAN'S TOWING & REPAIR
DEANS COUNTRY MARKET
DEPT OF PUBLIC SAFETY
KATHY DOMHOLT
CHUCK EHRENBERG
EVERGREEN EQUIPMENT INC
FERGUS ELECTRIC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICE DEPT
FERGUS TIRE CENTER
FSH COMMUNICATIONS LLC
G & K SERVICES
GE CAPITAL (CA)
GODFATHERS EXTERMINATING INC
GRAINGER INC
MARK HAUGEN PHO LP
HAWES SEPTIC TANK PUMPING
HENNING HARDWARE
HENRY'S FOODS INC
HERZOG ROOFING INC
HIGH PLAINS TECHNOLOGY
HONEYWELL
HOOTS SPORTS
INDEPENDENT EMERGENCY SERVICES
INSTITUTIONAL EYE CARE
INTAB INC
J C'S GENERAL STORE
JK SPORTS
JONES AND MAGNUS ATTORNEYS AT
KEEPRS INC CY'S UNIFORMS
KELLY SERVICES INC
THE KIEFER COMPANIES
AL KREMEIER
L & L SERVICE
SAMANTHA LAHMAN
LAKE REGION DENTAL CENTER
LAKE REGION HEAL TH CARE CORP
AMOUNT
6,667.91
171.00
37.50
164.47
180.94
200.00
200.00
84.24
8.21
174.98
1,847.44
82.92
29.50
74.60
820.03
190.53
1,681.31
129.13
48.81
1,721.10
739.00
404.57
18.00
11.81
510.00
135.00
129.99
340.32
1,386.05
2,792.64
394.56
3,159.80
64.13
1,064.36
374.05
350.66
223.08
718.75
75.00
98.40
1,068.33
3,605.88
2,506.22
2,076.00
125 03
64.22
16.85
81.38
12.49
330.00
5,123.36
262.96
700.00
1,303.37
300.00
57.80
462.00
1,733.00
678.10
OTC Board of Commissioners' Minutes
July 20, 2010
Attachment A, Page 2
LAKES AREA COOPERATIVE
LAKES RADIO
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
LARRY'S·SUPERMARKET
TROY LEE
LOCATORS & SUPPLIES INC
LONG WEEKEND SPORTSWEAR
KAREN LUNDIN
M-R SIGN COMPANY INC.
MARCO
MARCO INC ST LOUIS
MARKS FLEET SUPPLY INC
MCCC Ml 33
MCQUAY INTERNATIONAL
GEORGE MEYER
MINNKOTA
MN OFFICE OF ENTERPRISE TECHNO
NAPA FERGUS FALLS
NELSON AUTO CENTER
THE ORIGINAL HEATING MAN
OSI ENVIRONMENTAL INC
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL CO PROBATION
OTTER TAIL CO SHERIFF'S POSSE
OTTER TAIL CO SOLID WASTE
OUTDOOR RENOVATIONS LANDSCAPE
PAMIDA PHARMACY
PENROSE OIL COMPANY
CITY PERHAM
PETE'S AMOCO
PHILLIPE LAW OFFICE
PREMIUM WATERS INC
HENRY PRICE
PUBLIC SAFETY CENTER INC
THE RAZOR BLADE COMPANY
RDO TRUST #80-6130
RESEARCH SUPPLY & MARKETING
REVIEW ENTERPRISES INC
CHERI SCHULTZ
SCOTT HOFLAND CONSTRUCTION INC
SERVICE FOOD SUPERVALU
SIMPLEXGRINNELL LP
SOLUTIONS BEHAVORIAL HEAL THCAR
SOUTH MILL SERVICE
SOUTHTOWN C-STORE
STATE INDUSTRIAL PRODUCTS
STEINS INC
STEVE'S SANITATION INC
STRAND HARDWARE & RADIO SHACK
STREICHERS
STRINGER BUSINESS SYSTEMS INC
SUBSURFACE
SUPER SEPTIC & EXCAVATION
T & K TIRE SERVICE
TCC DISTRIBUTORS INC
TNT REPAIR INC
UNIFORMS UNLIMITED
VE SYSTEMS INC
VOSS LIGHTING
WELLS ROAD GRADING
WEST PAYMENT CENTER
ZIEGLER INC
•••• FINAL TOTAL .......
814.36
2,376.00
1,239.37
1,450.00
168.50
36.65
1,394.29
21.00
65.34
6,869.79
964.42
331.65
29.74
14,593.37
4,626.33
134.61
29.00
1,200.00
2.34
2,460.06
2,206.28
65.00
29.00
26.70
3,978.51
90,540.00
1,370.91
2,635.28
726.18
129,442.32
365.81
448.00
38.09
292.00
183.29
122.50
70.40
70.00
59.40
40.00
7,775.00
16.57
2,390.50
1,200.00
36.57
154.62
260.14
1,492.38
4,132.26
768.22
101.69
73.28
1,276.82
77.19
160.00
548.20
615.57
348.10
1,328.06
400.78
1,350.00
84.70
237.24
$344,356.16 ••••