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Home My WebLink AboutBoard of Commissioners - Minutes - 07/13/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, July 13, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners and County Attorney, David Hauser, met with the Wilkin County Board of Commissioners at 9:35 a.m. on Tuesday, July 13, 2010, at the Wilkin County Courthouse in Breckenridge, MN. All five seated Otter Tail County Commissioners were present. i I Proposed Upper Red-Lower Otter Tail Watershed District Commissioner,Rogness addressed the Wilkin County Board stating that Otter Tail County, as friends and neighborsito Wilkin County, wants to discuss the Watershed proposal. The following reasons for Otter Tail County's opposition to formation of the proposed Watershed were offered to the Wilkin County Board and are summarized as follows: • Residents in the proposed Watershed boundary are universally opposed to its formation. • Judicial Ditch #2 is Otter Tail County's method of diverting water from Wilkin County. • Otter ljail County is not in favor of accelerating water flow, but rather, slowing it down by attempting to store more water. ' • Economically, government needs to do less and creating another level of government may not be the answer. • Otter 1ail County will have a minority voice on the Watershed Board because Wilkin County will have 3 representatives and Otter Tail County will have 2. • Otter Tail County and Wilkin County have different interests and should not be one Watershed as proposed. • The SWCD's, Highway Department and Shoreland Management offices are already established so there is no reason to create inefficiencies with another level of government while focusing on reducing budgets. • A Taxing District for the Otter Tail County portion of the proposed Watershed could take care of water issues by implementing various conservation practices. • A Watershed for Wilkin County may be Wilkin County's best option; however, Otter Tail County, is confident with managing the flow of water from Otter Tail County. • Otter ljail County could support Wilkin County in forming their own Watershed District -the SWCO: could provide a letter of support. • Otter Tail County has not turned over drainage authority to any other entity. • Otter Tail County commissioners interviewed residents in the proposed district and have learned that no one, to their knowledge, is willing to serve on the Watershed Board. Consequently, there is no one to list on the petition. Wilkin County Commissioners responded (summarized as follows): • Judicial Ditch #2 has some erosion issues and when it floods, there are problems with the ditch triat adversely affects Wilkin County. • The Watershed tax would be for administration purposes only -projects would be funded by the be~efited property owners. ' • It is not Wilkin County's decision to determine the proposed Watershed District boundaries -it is the decision of the State Board of Water and Soil Resources (BWSR). • Wilkin County was led to believe that BWSR would not accept the Watershed petition by political boundary. OTC Board of Commissioners' Minutes July 13, 2010 Page 2 Mr. Hauser indicated that it was his opinion that if an Otter Tail County person cannot be found to serve on the Watershed Board, the petition may not move forward in the process. Commissioners requested that Wilkin County remove Otter Tail County properties from the petition. Otter Tail County will partner with Wilkin County and discuss water flow issues. Because residents of Otter Tail County are universally opposed to the proposed Watershed District, Otter Tail County will use all resources including statutory appeal for withdrawal if forced into the Watershed District. BWSR Board Conservationist, Pete Waller, explained that when a petition is received, a twenty member panel would react by approving, denying, or tabling the petition. A Public Hearing is also required. The discussion concluded at 10:25 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, July 13, 2010, at 11:15 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Huebsch, second by Erickson, and unanimously carried to approve the Human Services Board agenda of July 13, 2010, with the following addition: 11 :20 a.m. -Personnel Committee Meeting Approval of Minutes & pRecess Motion by Froemming, second by Lindquist, and unanimously carried to approve the Human Services Board minutes of June 29, 2010, as presented. At 11:20 a.m., Chairman Froemming recessed the Human Services meeting for a Personnel Committee meeting and lunch break. West Central Regional Juvenile Center At 1 :10 p.m., Chair Froemming reconvened the Human Services Board meeting. Probation Director, Chuck Kitzman, submitted the WCRJC Advisory Board agenda for July 15th• He also provided an accounting of beds used by Otter Tail County. Average bed usage for January through June of 2010 is 2.69 beds. Otter Tail County is paying for 2.5 beds. Further discussion took place regarding the 2010 WCRJC Budget which is based on 18 beds per day. Usage of juvenile detention centers has decreased statewide. The Moorhead facility is experiencing the same reduced usage which creates financial difficulties. County officials will attend the upcoming Board meeting and provide an additional update. West Central Area Agency on Aging Federal Grant Award Motion by Erickson, second by Lindquist, and unanimously carried to approve the Public Health Department's partnership with the Land of the Dancing Sky AAA to administer a federal grant, in the amount of $57,800.00, for chronic disease self-management education and training. Approval of Human Services Contracts Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's signature to renew the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulation Adult Foster Care Contracts Lakewood Health Residential Services/ 07101110 Elderly The total amount to be paid for such System Home Care Assisted Living through purchased services shall not exceed & Hospice 06130112 the OTC annroved rate Agency Program ; · Adult Foster Care Contracts Some Place ! Residential Services/ Special Assisted Living I Prairie Community Residential Services/ Services Assisted Living Pioneer Senior Residential Services/ Cottages/Pioneer Assisted Living Retirement Donna Krull AFC Residential Services/ Home Plus/ Foster Care Services Effective Targeted Date Pooulation 07/01/10 Elderly through 06/30/12 07/01/10 Elderly through 06/30/12 07/01/10 Elderly through 06/30/12 07/01/10 Elderly through 06/30/11 OTC Board of Commissioners' Minutes July 13, 2010 Page 3 Funding Source The total amount to be paid for such purchased services shall not exceed the OTC annroved rate The total amount to be paid for such purchased services shall not exceed the OTC annroved rate The total amount to be paid for such purchased services shall not exceed the OTC annroved rate The total amount to be paid for such purchased services shall not exceed the OTC annroved rate , Approval to Pay Bills & Claims Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 1 :25 p.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until Tuesday, July 27, 2010. Dated: -0~1~/'"'«~1.LLl.1..IQ!,,'_ ___ _ ,: ) I OTTER TAIL COUNTY HUMAN SERVICES BOARD By: M~ -;/~1 Rogwtroemmlffg, Human Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 13, 2010, at 1 :30 p.m. at the Otter Tail Courity Government Services Center in Fergus Falls, MN, with all Commissioners present. Approval of Agenda Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of July 13, 2010 with the following additions: · Dog Bite Findings and Order Staff Request Approval of Minutes Motion by HJebsch, second by Lindquist, and unanimously carried to approve the Board of Commissioners minutes of July 6, 2010, as presented. I l Approval to Pay Bills Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per _Attachment A of these minutes. OTC Board of Commissioners' Minutes July 13, 2010 Page4 Courthouse Complex Discussion County Coordinator, Larry Krohn, submitted a handout regarding the issues surrounding the results of the air quality study previously performed in the law enforcement center of the Courthouse. The list identifies various issues with the facility including 1) relocating employees from the Sheriff's Department, 2) rental of space, and 3) long term building considerations for the complete complex. Mr. Krohn recommended 1) moving employees out of the law enforcement center because of the mold concerns, 2) leaving dispatch temporarily in its current location with HEPA filters in place, and 3) not rent the former Highway Administration space to the City of Fergus Falls because of broken asbestos tiles, inadequate handicap accessibility, and the County's need for space for a long term remodeling solution. Police Chief, Tim Brennan, addressed the issues and offered several solutions. He stressed the importance of a low cost, efficient temporary location for his department while a new building is constructed south of City Hall. Discussion continued regarding whole complex issues. A long term plan is needed to address short term issues. A motion was offered by Erickson and seconded by Lindquist, to proceed with an Environmental Assessment as soon as possible for the law enforcement center, former Highway Administration building, and main Courthouse building. Chairman Froemming called for a roll call vote: Yea Commissioner Rogness Commissioner Huebsch Commissioner Erickson Commissioner Lindquist Commissioner Froemming X X X X X Nay Abstain Motion by Rogness, second by Froemming, and unanimously carried to appoint Larry Krohn as the lead coordinator for this decision-making process. U.S. Fish & Wildlife Service Habitat Easement Certification Realty Specialist, Lynn Sebeck requested certification of a habitat easement to protect wetlands while allowing agricultural use. Motion by Huebsch, second by Erickson, and unanimously carried to certify the following described property as a wetland easement to be secured by the U.S. Fish & Wildlife Service: Moen, Violet T. 132 N .. R. 39 W., 5th P.M. Section 35, NW¼SE¼, N½SW¼, the north 330 feet of the east 330 feet of the SE¼SW¼. U.S. Fish & Wildlife Service Land Acquisition USFWS Realty Specialist, Don Kleven, requested certification for purchase of 108.44 acres of ag land, grassland, and woods (Joan Eisenschenk property) for public hunting and fishing. Discussion took place regarding County Ditch #24 that runs through this property. The USFWS does not pay assessments on ditches if work is performed to keep the ditch working; however, maintenance such as beaver removal can be provided. Mr. Kleven explained the payments in lieu of taxes that are paid to the County. Commissioners expressed some concern with the State buying private land. Motion by Huebsch, second by Erickson, and unanimously carried to certify the land acquisition of 108.44 acres from Pat and Joan Eisenschenk as described: Eisenschenk, Pat et al T. 131 N .• R. 36 W., 5th P.M. Section 31, Government Lots 2, 3 and 4, except the south 343 feet of Government Lot 4. , Findings of Fact and Order OTC Board of Commissioners' Minutes July 13, 2010 Page 5 Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's signature to ex'ecute the Findings of Fact and Order for the Yorkshire Terrier dog named Oscar owned by Alan Ratajehak as submitted by the County Attorney. Johnson Lake Pumping Project Motion by Erickson, second by Huebsch, and unanimously carried to authorize the appropriate County officials' signatures to execute an agreement between the County of Otter Tail and Anderson Land Surveyi[lg for replacement of a temporary pump, in the amount of $2,200.00 for S.A.P. 056-997-002. CSAH 88 Pumping Project Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute Amendment No. 1 to the Engineering Services Agreement between the County of Otter Tail and Interstate Engineering for additional cost for S.A.P. 056-897-004. Motion by Lindquist, second by Erickson, and unanimously carried to declare the CSAH 88 Pumping Project an emergency due to high water/flooding. Highway Contract Motion by Froemming, second by Rogness, and unanimously carried to approve a Highway Construction Contract between the County of Otter Tail and Korby Contracting Co., Inc. of Fergus Falls for township bridge replacement on Water Street Road (S.A.P. 056-599-057). Public Safety ARMER Radio System The Board of Commissioners acknowledged receipt of resolutions from the City of New York Mills, Perham, and Ottertail requesting that the County pay for conversion equipment for the statewide 800 Megahertz Communication System. Staffing Request Motion by Erickson, second by Lindquist, and unanimously carried to authorize the County Coordinator to hire a temporary employee from an employment agency to replace the part time, regular position of Receptionist/Secretary. Adjournment At 3:16 p.m., · Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, July 20, 2010. Dated: -~6~7...,/,_,.;i_'-'-'-,o,'-'/;.....,o~---OTTER TAIL COUNTY BOARD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes July 13, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 7/13/2010 FOR PAYMENT 7/13/2010 VENDOR NAME A-1 WAYNE'S TOWING AFFILIATED COMPUTER SERVICES ALEXANDRIA TECHNICAL COLLEGE ALLEN'S AUTO BODY & 24 HR TOWI AMERICAN TOWER CORPORATION AMERICAN WELDING & GAS INC ATCO INTERNATIONAL AUTO VALUE FERGUS FALLS BANK OF THE WEST BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD JASON BERGSTRAND BLACK HILLS AMMUNITION BLESI-EVANS COMPANY BOB'S STANDARD BULK SERVICE BRAUN VENDING INC CAROLINA SOFTWARE CARR'S LAKE COUNTRY SUPERMARKE CERTIFIED AUTO REPAIR CHEM SEARCH CONCEPT FINANCIAL GROUP INC COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN WATER COND DACOTAH PAPER COMPANY DENZEL'S REGION WASTE INC DETROIT LAKES OVERHEAD DOOR SE DICK'S STANDARD EHLERS & ASSOCIATES INC 1 ELECTION SYSTEMS & SOFTWARE IN EVERGREEN LAWN CARE EVERTS LUMBER CO FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FARNAM'S GENUINE PARTS INC PR FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC FERGUS TIRE CENTER FORTWENGLER ELECTRIC INC FORUM COMMUNICATIONS PRINTING GALL'S INC HITESMAN & ASSOCIATES PA SANDY HOLO INNOVATIVE OFFICE SOLUTIONS JOHN DEERE CONSTRUCTION RETAIL KEEPRS INC CY'S UNIFORMS L & L SERVICE LAKES RADIO LARRY OTT INC TRUCK SERVICE PATLARUM LITTLE BEAR TOWING LOCATORS & SUPPLIES INC GEORGE MEYER MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MARY M ITL YNG MN BOARD OF WATER & SOIL RESOU AMOUNT 116.00 4,558.24 600.00 179.44 98.71 28.10 451.00 173.56 29.00 54.23 90.91 27.59 837.50 692.79 61.70 28.37 400.00 59.80 112.29 363.08 32.88 392.09 45.74 50.28 365.32 374.40 100.00 73.69 100.00 6,588.85 128.25 76.89 1,282.99 923.00 7.47 1,127.17 4,180.00 20.00 691.21 7,465.18 105.44 777.00 150.00 901.46 37,985.04 94.49 43.50 108.00 1,000.00 198. 72 245.81 656.72 58.00 87.64 84.48 40.00 500.00 OTC Board of Commissioners' Minutes July 13, 2010 Attachment A, Page 2 MN DEPT OF NATURAL RESOURCES 0 MN MOTOR COMPANY MN STATE AUDITOR MONITOR TIRE DISPOSAL INC NAPA FERGUS FALLS NAPA OF PERHAM NORTHERN STATES SUPPLY INC O'REILLY AUTOMOTIVE INC OFFICEMAX INCORPORATED OLSON FUNERAL HOME OLSON OIL CO INC RICHARD OLSON OLYMPIC SALES INC ONE CALL LOCATORS LTD OTTER TAIL CO EMPLOYEES COMMIT OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR CO OF FERGUS FAL PELICAN RAPIDS PRESS PETE'S BODY SHOP & TOWING POSTMASTER POWER PLAN PRAXAIR DISTRIBUTION INC PRODUCTIVE ALTERNATIVES INC PROFESSIONAL DAIRY SYSTEMS RDO TRUCK CENTERS REVIEW ENTERPRISES INC ALLISON RIESTENBERG ROYAL TIRE INC SEWER SERVICE RICK SHEILS SHI CORP PAUL SIMENGAARD SOUTHTOWN C-STORE STANDARD PARTS OF WADENA STRAND HARDWARE & RADIO SHACK STREICHERS TELVENT DTN THIS WEEKS SHOPPING NEWS TITAN ACCESS ACCOUNT UNIFORMS UNLIMITED VERGAS HARDWARE VERGAS 66 GAS & CONVENIENCE IN VICTOR LUNDEEN COMPANY VOSS LIGHTING WADENA ASPHALT INC WALLWORK TRUCK CENTER WASTE MANAGEMENT WEETOWN OUTPOST WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP XEROX CORPORATION 210 LUBE EXPRESS •••• FINAL TOTAL. ..... . 150.00 371.86 2,311.00 2,888.95 6.20 98.30 44.84 44.76 124.83 232.00 849.54 3,438.00 299.94 360.48 75.00 15,927.00 134.00 240.00 36.48 235.13 100.00 2,165.63 190.24 18.34 297.44 40.89 73.63 630.00 586.51 260.00 30.00 166,100.85 88.96 15.97 18.85 16.02 38.97 2,476.46 383.76 1,852.95 1,438.01 19.97 483.34 20.31 613.83 17,072.22 547.29 20,274.75 29.00 84.70 23.54 196.44 65.48 $320, 146.68·-·