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Home My WebLink AboutBoard of Commissioners - Minutes - 07/06/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, July 6, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 6, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Lindquist and unanimously carried to approve the Board of Commissioners agenda of July 6, 2010. Approval of Minutes Motion by Rogness, second by Lindquist and unanimously carried to approve the Board of Commissioners meeting minutes of June 29, 2010 as mailed. Approval to Pay Bills Motion by Erickson, second by Huebsch and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Recommendations for Budget Reduction and/or Proposed Efficiencies Personnel Board Chair Rick West, on behalf of the Personnel Board, presented a list of 27 proposed ideas entitled i "Otter Tail County Budget Management Proposals". In light of recent economic circumstances: and reduction in aid from the State, the Personnel Board was assigned the task of making budget management reduction proposals. The list of recommendations was formed after a brainstorming session with all department heads which culminated in about 120 considerations. A subcommittee• of the Personnel Board then met and grouped the ideas into four categories: Reorganizatio~ Proposals, Revenue Enhancement/Reduction Proposals, Service Reduction Ideas, and Internal P~ocess Review. The ideas were then reviewed for feasibility. After a lengthy discussion, the Personnel Board asked for further guidance from the Board Members. Commissioner Erickson (Personnel Committee member) and Commissioner Huebsch (Budget Committee member) will meet with the Personnel Board to review. Recess & Reconvene At 10:46 a.m. Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:51 a.m. Grant Agreement Motion by Huebsch, second by Rogness and unanimously carried to authorize the Chairman's signature on t~e Funding Grant Agreement for S.A.P. 56-667-33. (CSAH 67 Bridge Replacement). National Local Technical Assistance Program (LTAPI Conference Motion by Rogness, second by Erickson and unanimously carried to approve out-of-state travel for the Highway Engineer to attend the LTAP Conference July 12 -14, 2010 located in Oklahoma City with expenses paid for by the MN Local Road Research Board. OTC Board of Commissioners' Minutes July 6, 2010 Page 2 Forgiveness of Tax Penalty Request Motion by Erickson, second by Froemming and unanimously carried to deny a request for forgiveness of penalty, for parcels #R58000280198000 and #R58000990433000 because the late payment was not the fault of the County. PSIC Grant Application Motion by Rogness, second by Huebsch and unanimously carried, to authorize Lieutenant Matthew McGuire to provide written confirmation to the Central Minnesota Regional Advisory Committee of Otter Tail County's commitment to include funding for a 20% match up to $15,000 in Otter Tail County's 2011 Budget for the PSIC Grant as described in the June 11, 201 O minutes of the Central Minnesota Regional Advisory Committee. Fort Juelson Project Motion by Huebsch, second by Lindquist and unanimously carried, to approve payment in the amount of $2,543.00 to Otter Tail County Historical Society for the unexpended funds previously budgeted in 2008 and 2009 for the Fort Juelson Project. Ditch Expenditures Motion by Erickson, second by Lindquist and unanimously carried, to approve the following drainage system related expenditures: Houston Engineering, Inc. Bruce Hanstad County Ditch No. 16 County Ditch No. 37 Canvassing Board (Professional Services) $ 521.50 (Beaver Removal) $ 100.00 Motion by Rogness, second by Huebsch and unanimously carried to appoint Commissioners Froemming and Erickson to the 2010 County Canvassing Board. This Board will meet at 10:00 a.m. on Friday, August 13, 2010, to canvas the results of the Tuesday, August 10, 2010 State Primary Election. Payment Approval Motion by Erickson, second by Lindquist and unanimously carried to approve payment in the amount of $96.16 to MeritCare Medical Group for services provided per the provisions of Minnesota Statute 609.35. Otter Tail County Resolution No. 2010-38 Commissioner Huebsch offered the following and moved for its adoption: WHEREAS, $300,000 has been appropriated from the Help America Vote Act account to help defray operating costs of the assistive voting equipment and vote counting equipment for the 2010 election year; and WHEREAS, grants of up to $300 per polling place are available until this appropriation is exhausted; and WHEREAS, grant funds are only available to counties with fewer than 50,000 registered voters as of January 1, 2010 and with current HAVA funds of less than $300 per polling place in existence as of May 28, 2010; and OTC Board of Commissioners' Minutes July 6, 2010 Page 3 WHEREAS, Otter Tail County had 35,639 registered voters as of January 1, 2010 and 76 polling locations with a total HAVA balance, including interest earned, as of May 28, 2010 of $242.67; and I WHEREAS, Otter Tail County has ongoing operating costs for assistive voting equipment; and WHEREAS, Otter Tail County meets the requirements to apply for this grant and would be eligible for a maximum grant of $28,800. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves application for these funds and hereby authorizes Wayne Stein, County Auditor to submit the appropriate grant application form on or before Monday, August 2, 2010. Commissioner, Rogness seconded the resolution and upon being put to a vote, the resolution was unanimously adopted as follows: • Board of County Commissioners Leland R. Rogness Douglas A. Huebsch Everett P. Erickson John Lindquist Roger Froemming YEA X X X X X NAY ABSENT ABSTAIN Otter Tail County Board of Commissioners By: ~ f,er•,.,.,,.....,· RogFroemming, Chair Otter Tail County Filing Fees Otter Tail County resident Ron Boock stated he would like the County Board to consider waiving filing fees at the County for veterans on a fixed income. Mr. Boock offered to provide some handouts at a I later date. Funding to Continue Cohort Leadership Program GIS Coordinator Brian Armstrong and Commissioner Lindquist discussed the continued funding for the Cohort Leadership Program. Commissioner Erickson stated that although he thought it was a good program with the budget crisis, the funding may not be available this year. Commissioner Huebsch stated that more would be known after the budget meetings in August. The discussion was tabled until the budget situation is clear. Courthouse Complex Building Discussion County Attorn'ey, David Hauser indicated there are many decisions that need to be made and requests that ~ave come up regarding the complex and the air duct repairs needed relative to the law enforcement center at the Courthouse. The Fergus Falls Police Department has requested to occupy the space in the complex that formerly housed the Highway Department. A lengthy discussion followed. It was decided to schedule a time on the next County Board meeting agenda for further and more detailed discussion with all the entities involved including representatives from the Fergus Falls Police Department, the Sheriff's Office and the IT Department. OTC Board of Commissioners' Minutes July 6, 2010 Page4 Meeting Date Change Motion by Rogness, second by Erickson and unanimously carried to change the Human Services and Board of Commissioners meeting originally scheduled for August 10, 2010 to August 31, 2010. Meeting Location Change Motion by Erickson, second by Lindquist and unanimously carried to change the location of the August 17, 2010, Board of Commissioners' meeting· from Fergus Falls to New York Mills. Recess & Adjournment At 12:30 p.m., Chairman Froemming adjourned the Board of Commissioners' meeting until Tuesday, July 13, 2010. Dated: Q? / 13 /:J.010 OTTER TAIL COUNTY BOARD OF COMMISSIONERS r I Att~t ~ d2 Larry Kro, Clerk \ OTC Board of Commissioners' Minutes July 6, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 7/06/2010 FOR PAYMENT 7/06/2010 VENDOR NAME A-1 ENGRAVING A'VIANDS LLC ALLIED FIRE PROTECTION INC AMERICAN INSTITUTIONAL SUPPLY BRIAN ARMSTRONG ARS ENVIRONMENTAL HEALTH INC ARVIG COMMUNICATION SYSTEMS BLUESTONE TECHNOLOGIES INC CDW GOVERNMENT INC CENTRAL LAKES COLLEGE CHARTER COMMUNICATIONS CITIZENS ADVOCATE CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING DACOTAH PAPER COMPANY DAKOTA PRINTERS LLC EAST OTTER TAIL FOCUS FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS SCHOOL DIST 544 CITY FERGUS FALLS FERGUS POWER PUMP INC FRAZEE FORUM INC FREMONT INDUSTRIES INC GODFATHERS EXTERMINATING INC GOODIN COMPANY GRAINGER INC H & R CONSTRUCTION CO HEARTLAND SERVICES INC HENRY'S FOODS INC HILDI INC HILL TOP LUMBER INC HORSLEY SPECIALTIES INC HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS J & K MARINE JK SPORTS K.I.D.LEASING KELLY SERVICES INC KRIS ENGINEERING INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE lAWSON PRODUCTS INC M-R SIGN COMPANY INC. MACAI MARCO INC ST LOUIS MARK SAND & GRAVEL CO GEORGE MEYER MINNKOTA MN CO INTERGOVERNMENTAL TRUST MN MOTOR COMPANY MN POLLUTION CONTROL AGENCY MN STATE AUDITOR MODERN ASSEMBLIES INC NAPA FERGUS FALLS NARDINI FIRE EQUIPMENT NATIONAL 4-H SUPPLY SERVICE NELSON DAIRY CONSULTANTS NESS BACKHOE SERVICE AMOUNT 63.07 2,418.33 275.00 99.81 126.50 3,673.14 40.00 6,244.00 13,012.04 600.00 68.36 85.00 38.50 193.49 10.69 353.87 148.55 96.75 .80 1,728.62 635.16 2,623.50 360.00 49.45 621.37 338.31 23.21 320.64 14.11 386.66 799.27 1,680.00 12.80 2,500.00 17,765.50 8,087.88 1,819.25 80.00 256.44 910.00 1,313.49 5,574.00 118.00 625.00 190.40 3,720.75 135.00 469.12 39,906.49 110.00 29.00 88.00 29.26 400.00 13,672.23 45.00 25.16 97.50 2.57 450.00 1,130.00 OTC Board of Commissioners' Minutes July 6, 2010 Attachment A, Page 2 NORTHSTAR TECHNOLOGY GROUP INC OFFICEMAX INCORPORATED OLSON OIL CO INC OTIS ELEVATOR CO OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OUTDOOR RENOVATIONS LANDSCAPE PELICAN RAPIDS PRESS PEPSIAMERICAS PETE'S BODY SHOP & TOWING PRAIRIE RESTORATIONS INC PRO AG FARMERS COOPERATIVE REGENTS OF THE UNIVERSITY OF M RIVER BEND INDUSTRIES ROYAL TIRE INC SEH SERVICE FOOD SUPERVALU SHERWIN WILLIAMS SIMPLEXGRINNELL LP SON'S APPLIANCE & REFRIGERATIO SOUTH MILL SERVICE STEINS INC SUPERIOR LAMP INC SWANSTON EQUIPMENT CORP SYNERGY GRAPHICS THYSSEN KRUPP ELEVATOR CORPORA TRI-STATE DIVING UL TEIG ENGINEERS TERRY VAN DYKE DVM VICTOR LUNDEEN COMPANY VOSS LIGHTING WASTE MANAGEMENT •••• FINAL TOTAL. ..... . 421.07 208.00 2,735.56 118.64 44.19 720.00 430.00 97.28 1,159.99 146.34 418.17 173.45 32,449.98 351.39 4,862.13 762.50 10.56 59.73 410.40 101.00 31.57 2,744.70 339.64 6,770.00 1,116.84 849.93 54.32 14,079.65 125.00 1,755.63 735.33 14,511.91 $225,585.94