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Home My WebLink AboutBoard of Commissioners - Minutes - 06/29/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, June 29, 2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, June 29, 2010, at 9:31 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, and Lee Rogness present. Commissioner Doug Huebsch was absent. Approval of Agenda Motion by Erickson, second by Rogness, and unanimously carried to approve the Human Services Board agenda of June 29, 2010 with the following addition: Request for Approval of Human Services Contracts Approval of Minutes Motion by Rogness, second by Lindquist, and unanimously carried to approve the Human Services Board minutes· of June 8, 201 Oas mailed. DWI Court Program Probation Director, Chuck Kitzman, provided DWI Court documents including staff information. He reported that the Surveillance Officer has resigned effective July 10, 2010. He explained that 75% of this position is grant funded and 25% is provided by the County with in-kind administrative services. Mr. Kitzman requested authority to replace the position to keep the DWI Court Program services consistent for program success. Motion by Rogness, second by Erickson, and unanimously carried to authorize the Probation Director to replace a .5 FTE Surveillance Officer position because the position is grant funded and the County would not save any dollars by not filling the position. The in-kind County services would be provided by prosecuting these cases rather than spending time with the DWI Court Program process. ' Motion by Fr~emming, second by Rogness, and unanimously carried to authorize the Probation Director to submit an application to the MN Department of Public Safety for DWI Court grant funds in the amount of $90,000.00 for the period of October 1, 2010 through September 30, 2011. Dog Bite Hearing At 9:45 a.m., Chairman Froemming convened a Dog Bite Hearing. County Attorney, David Hauser, explained that this procedure is under the Otter Tail County Animal Health Control Ordinance where there have been allegations of two dog bites by a Yorkshire Terrier named Oscar owned by Alan Ratajesak. Public Health Nurse, Jessica Metzger, provided information regarding the two dog bites. Mr. Ratajesak, acknowledged that the two dog bites did occur. Discussion took place regarding the dog bite situations and recommendations for public safety. It was noted that all vaccinations are up- to-date. Ms. fl!letzger indicated that Oscar is typically an indoor dog, and recommended that any time Oscar goes out he should be on a short leash and isolated from strangers in the home. Motion by Lindquist, second by Erickson, and unanimously carried to keep the dog, Oscar, indoors unless on a leash with an adult, and keep the dog away from strangers as recommended by the Public Health Department. The County Attorney will draft findings in the case. OTC Board of Commissioners' Minutes June 29, 2010 Page 2 Approval of Human Services Contracts Motion by Erickson, second by Rogness, and unanimously carried to authorize the Chairman's signature to renew the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulation Adult Foster Care Contracts Mel & Mary Anne Residential Services/ 07/01/10 Elderly AC/EW/CADI or TBI Waivered Frank Home Plus/Foster Care through Funds (per state rate schedule) Services 06/30/11 Karla & Richard Residential Services/ 07/01/10 Elderly AC/EW/CADI or TBI Waivered Guldseth Home Plus/Foster Care through Funds (per state rate schedule) Services 06/30/11 Coleen Houge Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Home Plus/Foster Care through Funds (per state rate schedule) Services 06/30/11 Michael & Suzanne Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Koep Home Plus/Foster Care through Funds (per state rate schedule) Services 06/30/11 Bob & Vicki Long Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Assisted Living through Funds (per state rate schedule) 06/30/11 Richard & Diane Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Mester Assisted Living through Funds (per state rate schedule) 06/30/11 Mary Soland Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Assisted Living through Funds (per state rate schedule) 06/30/11 Gerald & Joy Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Synstelien Assisted Living through Funds (per state rate schedule) 06/30/11 Steve & Deneise Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Synstelien Assisted Living through Funds (per state rate schedule) 06/30/11 Joy & Norm Residential Services/ 07/01/10 Elderly AC/EW/CADI or TBI Waivered Westby Assisted Living through Funds (per state rate schedule) 06/30/11 Christopher & Residential Services/ 07/01/10 Elderly AC/EW/CADI or TBI Waivered Melissa Wiezorek Assisted Living through Funds (per state rate schedule) 06/30/11 Deane Williams Residential Services/ 07/01/10 Elderly & Disabled AC/EW/CADI or TBI Waivered Assisted Living through Funds (per state rate schedule) 06/30/11 Elderly Services & Assisted Livino Helping Hands Elderly Services 07/01/10 Elderly Shall not exceed the OTC through approved rate 06/30/11 Lake Country Residential Services/ 07/01/10 Elderly Shall not exceed the OTC Home Care Assisted Living through approved rate 06/30/11 Tender Hearts Residential Services/ 07/01/10 Elderly Shall not exceed the OTC Home Care Assisted Living through approved rate 06/30/12 CK Home Health Residential Services/ 07/01/10 Elderly Shall not exceed the OTC Care Assisted Living through approved rate 06/30/12 Country Pines Residential Services/ 07/01/10 Elderly Shall not exceed the OTC Home Care Assisted Living through approved rate 06/30/12 Prairie View Asst. Residential Services/ 07/01/10 Living i Assisted Living through 06/30/12 Willow Creek ! Residential Services/ 07/01/10 Senior Living ' Assisted Living through 06/30/12 Pioneer Senior Residential Services/ 07/01/10 Cottages/Pioneer Assisted Living through Retirement 06/30/12 Amendment CD Rate Reduction Effective 07-01-10 Lake Region Chemical Dependency 07/01/10 Halfway Homes Treatment through 12-31-10 Share House Chemical Dependency 07/01/10 Stepping Stones Treatment through 12-31-10 LMHC Chemical Dependency 07/01/10 Treatment through 12-31-10 Rewind, Inc. Chemical Dependency 07/01/10 Treatment through 12-31-10 OTC Board of Commissioners' Minutes June 29, 2010 Page 3 Elderly Shall not exceed the OTC approved rate Elderly Shall not exceed the OTC approved rate Elderly Shall not exceed the OTC approved rate Eligible Individuals Rate reductions -County of Financial Resp, Consolidated Treatment Fund & MA Eligible Individuals Rate reductions -County of Financial Resp, Consolidated Treatment Fund & MA Eligible Individuals Rate reductions -County of Financial Resp, Consolidated Treatment Fund & MA Eligible Individuals Rate reductions -County of Financial Resp, Consolidated Treatment Fund & MA Safe Communities Coalition Grant Family Services Collaborative Manager, Jane Patrick, briefed the Board on the purpose of the Safe Communities grant and coalition. Ms. Patrick spoke about the Coalition's initiatives that have been established and requested approval of the following resolution for the grant: RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Resolution No. 2010 -35 Commissioner Froemming offered the following resolution and moved for its adoption: Be it resolved that Otter Tail County Public Health enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety projects during the period from October 1, 2010 through September 30, 2011. Roger Froemming, Chair of the Otter Tail County Human Services Board, is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Otter Tail County Public Health and Public Health Financial Manager, Janet Lindberg, to be the fiscal agent and administer the grant. Commissioner Rogness seconded the resolution and, upon being put to vote, the resolution was adopted as follows: Board of1County Commissioners Leland R. Rogness Douglas Ip._ Huebsch Everett R. Erickson John Lindquist Roger Froemming YEA X X X X NAY ABSENT ABSTAIN X OTC Board of Commissioners' Minutes June 29, 2010 Page 4 Dated: 07 U.3/.2.o/D -~-+. ~,,=-a~---- Attest:_.i....,~==-;,-......,..,.~-:f==/~ Larry Krohn, Clerk OTTER TAIL COUNTY HUMAN SERVICES BOARD By: 0~ f~ Rog; -ming, Human Services Board Chair Approval to Pay Bills & Claims Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:10 a.m., Chairman Froemming offered a motion, seconded by Lindquist, and unanimously carried to declare the meeting of the Otter Tail County Human Services Board adjourned until Tuesday, July 13, 2010. Dated: -"""...J.J+l,.,.13<....J-"/:ic:,o""t""'D'-----OTTER TAIL COUNTY HUMAN SERVICES BOARD , i By: 04-6, R uman Services Board Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 29, 2010, at 10:32 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, and Lee Rogness present. Commissioner Huebsch was absent. Approval of Agenda Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of June 29, 2010 with the following changes: Highway Committee Meeting Postponed 2:30 p.m. -Disaster Response Update Approval of Minutes Motion by Lindquist, second by Erickson, and unanimously carried to approve the Board of Commissioners minutes of June 15, 2010, as presented. Approval to Pay Bills Motion by Erickson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. CSAH 67 Bridge Replacement Motion by Froemming, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute a Highway Construction Contract between the County of Otter Tail and Landwehr Construction, Inc. of St. Cloud, MN, for work on S.A.P. 56-667-033. OTC Board of Commissioners' Minutes June 29, 2010 Page 5 Bid Award -Maplewood State Park Road Motion by Erickson, second by Lindquist, and unanimously carried to award S.A.P. 56-600-024 to the low bidder, Mark Sand & Gravel Co., of Fergus Falls, MN in the amount of $341,394.10 as recommended;by the Highway Engineer. Bid Award -Water Street Road Bridge Replacement Motion by Froemming, second by Erickson, and unanimously carried to award S.A.P. 056-599-057 to the low bidder, Korby Contracting Co., Inc. of Fergus Falls, MN in the amount of $444,437.80 as recommended by the Highway Engineer. Phase 1A Archaeological Survey -Iverson Lake Outlet Project Motion by Rogness, second by Erickson, and unanimously carried to award S.A.P. 056-997-003 to the low bidder, Trefoil Cultural & Environmental Heritage of Sauk Rapids, MN in an amount not to exceed $1,500.00. Minnesota State Transportation Fund Resolution for Construction of County Bridge No. 56J20 Project No. S.A.P. 056-667-033 . Otter Tail County Resolution No. 2010 -36 Commissioner Froemming offered the following and moved for its adoption: WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a Grant from the Minnesota State Transportation Fund for the Construction of County Bridge No. 56J20 (Project No. S.A.P. 056-667-033) on CSAH 67 over Rock Creek, in Section 19-T134N-R37W (Deer Creek Township) And; WHEREAS, The amount of the grant has been determined to be $61,757.50 by reason of lowest responsible bid. NOW, THEREFORE, BE IT RESOLVED, That County of Otter Tail does hereby affirm that any cost of the bridge in excess of the grant will be appropriated from the funds available to the County of Otter Tail, and that any grant monies appropriated for the bridge but not required, based on the final estimate, shall be returned to the Minnesota State Transportation Fund. Commissioner Lindquist seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Everett P. Erickson Roger Froemming John Lindquist Douglas A. Huebsch LelandjR. Rogness YEA NAY ABSENT ABSTAIN X X X X X Adopted at Fergus Falls, Minnesota, this 29th day of June, 201 O ! OTTER TAIL COUNTY BOARD OF COMMISSIONERS 1ng, Board of Commissioners Chair OTC Board of Commissioners' Minutes June 29, 201 O Page 6 Boat & Water Equipment Motion by Lindquist, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute a Grant Agreement between the State of _Minnesota DNR and the County of Otter Tail for an underwater camera system and side-scan sonar units. The grant amount is $14,665. Board Appointments Motion by Froemming, second by Rogness, and unanimously carried to re-appoint Janice Palan to the Otter Tail County Housing and Redevelopment Authority Board for the term of August 1, 201 O through August 1, 2015. Motion by Froemming, second by Lindquist, and unanimously carried to reappoint Raymond Mounts to a four (4) year term on the Otter Tail Water Management District Board. Application for Exempt Permit Motion by Lindquist, second by Erickson, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Holy Cross Church for an event scheduled for Sunday, September 12, 2010 at 54216 County Highway 148 in Butler Township. Requests for Payment Motion by Erickson, second by Lindquist, and unanimously carried to deny the request of the Red River Basin Commission for a 201 O funding appropriation in the amount of $400.00. Motion by Erickson, second by Lindquist, and unanimously carried to approve payment, in the amount of $24,518.50, to Lindquist and Vennum for Chapter 11 Bankruptcy legal services provided during the month of May, 2010. Motion by Erickson, second by Rogness, and unanimously carried to approve the following drainage system related expenditures: Richard Carlund Leitch Excavating OTC Highway Dept Randy Wasvick County Ditch No. 29 (Beaver) County Ditch No. 37 (Installed Culvert) County Ditch No. 37 (Culvert) County Ditch No. 70 (Viewer's Meals) Election Judge $ 250.00 $1,644.00 $ 840.79 $ 238.57 Motion by Erickson, second by Rogness, and unanimously carried to appoint Janice Nelson as an Election Judge to serve on the Absentee Ballot Board for the August 10, 2010 State Primary Election and for the November 2, 201 O State General Election. Pelican River Watershed District A motion was offered by Commissioner Rogness to authorize a County representative to attend the Pelican River Watershed District public meeting on July 15th for consideration of a project. Discussion followed -motion withdrawn. License Applications Motion by Erickson, second by Lindquist, and unanimously carried to approve the following applications for license: Amor Rumors On Sale Liquor and Sunday Liquor 30932 Larson Rd Battle Lake, MN 56515 OTC Board of Commissioners' Minutes June 29, 2010 Big Pine Lodge On/Off Sale 3.2 Malt Liquor 43606 Mosquito Heights Road Perham, MN 56573 (License subject to approval of County Attorney's office and County Sheriffs office.) Hamburger Hollow 43077 County Highway 53 New York Mills, MN 56567 ' Koep's Clitherall Corner 21136 County Highway 5 Clitherall, MN 56524 Peak Supper Club 43517 County Highway 38 Clitherall, MN 56524 On/Off Sale 3.2 Malt Liquor Off Sale 3.2 Malt Liquor •on Sale Wine On Sale 3.2 Malt Liquor (•License is subject to approval of the County Attorney's office and County Sheriffs office.) Playtime sgorts Bar and Ballroom Inc. 4397 4 390" Street Perham, MN 56573 On Sale Liquor and Sunday Liquor Page 7 Motion by Erickson, second by Froemming, and unanimously carried to approve the following applications for license with the condition that all licensing requirements must be met: Battle View Landing On Sale Wine 22540 County Highway 5 On/Off Sale 3.2 Malt Liquor Henning, MN 56551 Galaxy Resort Restaurant & Deck 39578 County Highway 41 Dent, MN 56528 Lakeland General Store 22438 Old 59 Rd Pelican Rapids, MN 56572 Trackside Restaurant & Lounge 63131 Highway 10 W Wa9ena, MN 56482 On Sale Liquor and Sunday Liquor Off Sale 3.2 Malt Liquor On Sale Liquor Public Meeting -Jennie-O Turkey Store At 11 :05 a.m.; Chairman Froemming opened a public meeting for comment(s) regarding a permit request from Jennie-0 Turkeys to construct two new barns and increase their animal units at their Turtle Lake farm located in Sverdrup Township. County Attorney, David Hauser, stated that this public hearing 'is held on behalf of the Minnesota Pollution Control Agency. The MPCA is responsible for issuing the permit. No comment, either at this public meeting or in writing previous to the meeting, was received. !chairman Froemming closed the public meeting at 11 :09 a.m. ' ' ! Watershed Discussion SWCD Manager, Brad Mergens, stated that Wilkin County is planning to proceed with a petition to form the proposed Upper Red Lower Otter Tail Watershed District. Wilkin County has requested that Otter Tail County provide them four names of individuals to be listed on their petition that will be submitted to the Board of Water & Soil Resources to form a Watershed District. They indicated that if the names are not provided, they would proceed and submit names on their own. OTC Board of Commissioners' Minutes June 29, 2010 Page 8 A meeting was held and candidates were interviewed. These individuals must live within the watershed boundaries. GIS Coordinator, Brian Armstrong, spoke about the boundaries and provided two maps (a green map and blue map). The green map is the original boundary line submitted by Wilkin County and the blue map changes the boundary lines to avoid dividing parcels. It creates a boundary line on all parcels completely in the watershed district. Mr. Mergens indicated that it is the responsibility of the DNR Division of Waters to verify the boundary line. Several members of the public and property owners within the proposed watershed offered comment summarized as follows: Jonathan Piekarski: • Otter Tail County property owners are not willing to serve because they are opposed to the proposed watershed district. • Does not support submitting names for this petition. • Otter Tail County property owners are not in agreement with the Wilkin County's principles of moving the water out fast which creates a problem up stream. • Requested communication to legislators and BWSR identifying the Otter Tail County position of storing/holding water. • Spoke in favor of creating an Otter Tail River Watershed District rather than the watershed proposed by Wilkin County. Dan Jennen: • Spoke in favor of requesting the County Attorney to write a letter to BWSR to explain why the Otter Tail County Board of Commissioners is unable to find people willing to have their name listed on the petition as potential watershed Board members. Charlie Piekarski: • Noted that the Bois de Sioux Watershed District wanted Wilkin County to be in their watershed and Wilkin County Commissioners stated that it wasn't right for them. Now, Wilkin County is trying to force property owners on the east portion of Otter Tail County to be included in a watershed district when Otter Tail County residents feel it isn't right for us. County official's comments are summarized as follows: GIS Coordinator, Brian Armstrong: • Judicial Ditch #2 is capturing and diverting the flow of water from Otter Tail County. • Show data that Otter Tail County water is cleaner flowing out of our County than when it flows out of Wilkin County. Land & Resource Director, Bill Kalar: • Spoke in opposition of submitting names if the County is opposed to the proposed district. • May want to do some water testing. • Otter Tail County is already performing water quality activities and follows our Water Plan. • Provide reasons why Otter Tail County should not be forced into this district. • There is a process in statute to remove a section from a watershed district or to enlarge a watershed district. A motion was offered by Rogness, seconded by Lindquist, and unanimously carried to direct the County Attorney to respond by July 1, 2010 to Wilkin County's letter of request to identify Otter Tail County property owners willing to be listed as potential Board members on their proposed watershed district petition. Otter Tail County Commissioners have been unable to identify anyone willing to be listed in the petition. Otter Tail County Commissioners will meet with Wilkin County on Tuesday, July 13, 2010 at 9:30 a.m. at Wilkin County's regular Board meeting to discuss this issue further. Recess & Reconvene OTC Board of Commissioners' Minutes June 29, 2010 Page 9 At 12:15 p.m., Chairman Froemming recessed the meeting of the Otter Tail County Board of Commissioners for lunch break. The meeting was reconvened at 1 :02 p.m. I 1 Uniform Commercial Code Satellite Office Motion by Erickson, second by Lindquist, and unanimously carried to authorize the Chairman's signature to execute a UCC Satellite Office Agreement between the State of Minnesota Secretary of State's Office and the County of Otter Tail Recorder's office. Sentence to Service Contract Motion by Froemming, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute Amendment No. 1 to 823838 (Sentence to Service Program Contract) between the State of Minnesota Commissioner of Corrections and County of Otter Tail. The amendment reduces compensation from the State for the program from $57,782.50 to $28,891.25 for FY2011. Secure Housing for Release Violators Motion by Erickson, second by Rogness, and unanimously carried to approve an Agreement between the State of Minnesota Commissioner of Corrections and County of Otter Tail to house State offenders at a_reimbursement rate of $55.00 per day. Otter Tail County has the right to review data before accepting offenders in the program. The agreement is effective from September 1, 2010 through June 30, 2011. Final Plat Pelican Point First Addition Motion by Erickson, second by Lindquist, and unanimously carried to approve the Final Plat entitled "Pelican Point First Addition", a replat of the easterly lots 6 & 7, the westerly lots 3-7, lots 8-41 and vacated roadway all in Block 2, Pelican Point and a part of Gov't lots 7 & 8, Section 4, Township 137N, Range 42W in Dunn Township; Pelican Lake (56-078). Recess & Reconvene At 1 :26 p.m.,; Chairman Froemming recessed the meeting of the Otter Tail County Board of Commissioners for a Building Committee meeting. The meeting was reconvened at 2:03 p.m. Response to Air Quality Report Diane Thorson, Larry Krohn, David Hauser, and Rick West of the Executive Safety Steering Committee reported that two weeks ago, the County received a report from the environmental testing consultant. They found that there was some mold in the courthouse and some areas of concern. The Executive Safety Committee met and determined that the County needs to move people out of the law enforcement space in the Courthouse. There is duct work with insulation inside and carpet needs to be removed and replaced. Consideration of the long range plan which identifies this portion of the Courthouse to be removed was also discussed. This becomes important when planning to move employees short term, perform the work, and move them back or moving employees long term. County officials met with City of Fergus Falls officials to notify them of the concerns. Public Health Director, Diane Thorson, and Coordinator, Larry Krohn, recommended that employees be moved out! of the area while work is completed. High efficiency hepa air filters (99% purity) have been installed·as a temporary measure. OTC Board of Commissioners' Minutes June 29, 2010 Page 10 Physical Plant Manager, Rick Sytsma, reported on a commercial remediation company that may be able to clean the air ducts on nights and weekends. Any particles disrupted during the cleaning are captured by hepa filters. The company could clean, remediate, and encapsulate leaving the duct work in place. This would negate the need to remove the duct work and employees would not need to be moved. Ms. Thorson spoke with concerns about the roof. Mr. Sytsma reported that Herzog Roofing has looked at the roof and repaired some pinholes. The insulation will be examined for moisture and a report on these findings can be available next week. Discussion continued regarding dispatch and the need for services of a planner to configure space that envisions the specific needs of a central dispatch center. The emerging plan is to relocate staff and further research details to make a decision regarding the law enforcement portion of the Courthouse. Tornado Disaster Relief Update Acting Emergency Services Director, Larry Krohn, briefed the Board on Otter Tail County's response to the tornado of June 17, 2010. Otter Tail County followed an Emergency Operations Plan adopted in 2003. Mr. Krohn identified various areas of responsibility including identification of people needing immediate help along with taking care of downed power lines and gas leaks. Maps of the affected areas were developed and Representative Collin Peterson flew the storm path. A joint volunteer effort was mobilized between the City of Wadena, Wadena County, and Otter Tail County. Motion by Rogness, second by Froemming, and unanimously carried to endorse the concept of working collaboratively with the City of Wadena and Wadena County to facilitate consistent treatment of residents of both counties and cities who were affected by the tornado disaster. RESOLUTION AUTHORIZING JOINT WADENA/OTTER TAIL DEMOLITION SITE Otter Tail County Resolution No. 2010 -39 Commissioner Froemming offered the following resolution and moved for its adoption: WHEREAS, the counties of Wadena and Otter Tail and City of Wadena are responding to an emergency situation related to the June 17, 201 O tornado; and WHEREAS, collectively, they established a debris management site; and WHEREAS, the property of the site belongs to the City of Wadena; and WHEREAS, Wadena County has agreed to be the manager of the site and fiscal agent for the project; and WHEREAS, the entities have agreed to collectively count loads of material that are received at the site as a result of the tornado damage. NOW, THEREFORE, BE IT RESOLVED, that the cost of establishing and operating the site will be based upon the individual materials and number of loads hauled to the site with cost allocated, to the appropriate entity, by percentage based upon these numbers. Commissioner Erickson seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. Dated: ---01,..,_,.l~n=w,l-«~O=L~D~--~ I Attest:~~ L~ n,lerk OTC Board of Commissioners' Minutes June 29, 2010 Page 11 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Public Infrastructure Storm Damage Information Highway Engineer, Rick West, provided a public infrastructure damage estimate of 1 million dollars for Otter Tail County and 4 million dollars for Wadena County. Otter Tail County trucks, loaders and brooms are currently being used in the most damaged portion of the City of Wadena. Motion by Erickson, second by Rogness, and unanimously carried to authorize the Highway Engineer to provide equipment as necessary for clean-up of the June 17, 2010 tornado. Further discussion took place regarding connecting people to resources and services with the Red Cross, OT/Wadena Community Action Council, and faith-based entities. The Human Services and Public Health Department's will be involved with a long term recovery plan. Resolution Requesting a Presidential Declaration of a Major Disaster Otter Tail County Resolution No. 2010 -37 Commissioner: Rogness offered the following resolution and moved for its adoption: WHEREAS, the County of Otter Tail has sustained severe losses of major proportion, caused by the tornado(s) of June 17, 2010; and WHEREAS, Otter Tail County is a public entity within the State of Minnesota; and WHEREAS, substantial damage has been sustained to public and private property, as outlined in the damage assessment forms; and WHEREAS, th'e cost of recovery from this disaster is beyond the resources a_vailable within the county, and state and federal resources as necessary; · NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners, for and on behalf of the citizens of Otter Tail County, request the Governor of the State of Minnesota to petition the President of the United States to declare the County of Otter Tail, Minnesota, to be a major disaster area, through appropriate channels. BE IT FURTHER RESOLVED, that this request is for: The Public Assistance (Infrastructure Support) and Human Service Programs as offered through P.L. 93-288 and 106.390; and ' The Hazard Mitigation Program, as offered through P.L. 93-288 and 106.390. ·BE IT FURTHER RESOLVED, that the acting County Emergency Management Director is authorized to coordinate the damage survey teams with local government and assist in the administration of the disaster recovery process, as needed. Commissioner Lindquist seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. OTC Board of Commissioners' Minutes June 29, 2010 Page 12 Dated: __ 0""--7'+/, ..... o ... &y/'--';2"'0....._.10,.__ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ~{,2'...!::f,.;~.,......L::::::±:.~-::::!.._' ....,........,.--- Roger emming, Board of Commissioners Chair Volunteers for Disaster Relief Motion by Erickson, second by Froemming, and unanimously carried to compensate employees of Otter Tail County their normal rate of pay when assisting/volunteering with the June 17, 2010 tornado disaster relief. A motion was offered by Rogness, seconded by Froemming, and unanimously carried to commend Otter Tail County staff for their commitment and professionalism in which they responded to the needs of citizens of our County during the tornado disaster. Independence Day Parade Motion by Erickson, second by Lindquist, and unanimously carried to approve the Annual Independence Day Parade and corresponding road closures (from Sheldon's to the river outlet) on the west end of Otter Tail Lake on Sunday, July 4, 2010, as requested. This motion is contingent upon approval of the Sheriff's Department, proof of insurance and that Otter Tail County is held harmless relative to liability. Adjournment At 3:38 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, July 6, 2010. Dated: ----=0'-7"',,_,/ o"'te"'-+J .. ~ ... ,,41.,_n.,__ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Froemming, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes June 29, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 6/29/2010 FOR PAYMENT 6/29/2010 VENDOR NAME A'VIANDS LLC AL,' S REFRIGERATION AMERICAN INSTITUTIONAL SUPPLY AMERICAN WELDING & GAS INC B & D FOODS INC BARNA GUZY & STEFFEN LTD BE~R GRAPHICS INC BLESI-EVANS COMPANY BLUFFTON OIL COMPANY BOB'S STANDARD BULK SERVICE BRIGGS CORPORATION BUGBEE'S LOCKSMITH BURELBACH AMERICAN LEGION POST CDW GOVERNMENT INC CHARLES D CENTER POST 3289 CLEMENT COMMUNICATIONS INC CLINICAL & FORENSIC PSYCHOLOGY CO OP SERVICES INC CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CORNELL SYVERSON POST 17 CRAGUNS LODGE AND CONFERENCE C CREATIVE CASTING INC CROP PRODUCTION SERVICES CUMMINS NPOWER LLC JOHN DEMUTH DESIGN ELECTRONICS DETROIT LAKES OVERHEAD DOOR SE DEX EAST DIAMOND VOGEL PAINTS KATHY DOMHOLT ED~ARD CARLSON POST 283 MICHELLE ELDIEN EMERGENCY AUTOMOTIVE TECHNOLOG ESRI INC FA~MERS CO OP OIL ASSN FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS TIRE CENTER BRENT FLODEN FORTWENGLER ELECTRIC INC FOTH & VAN DYKE G & K SERVICES GALL'S INC GE CAPITAL (CA) GEORGE BERGEM POST 489 GILMORE WEIK VFW POST 5252 GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GORHAM OIEN MECHANICAL INC GRAINGER INC DENISE GUBRUD HAlMERL AMERICAN LEGION POST 1 NICOLE HANSEN HA~OLD T SWENSON VFW POST 612 DAVID HAUSER HEALTHCARE ENVIRONMENTAL SERVI HE~RT OF THE LAKES POST 7702 MARILYN HELLER HENNING AUTO PARTS INC HOOTS SPORTS INDEPENDENT EMERGENCY SERVICES THE INDEPENDENT AMOUNT 5,398.64 1,190.05 387.53 1,637.23 138.72 416.00 3,357.68 351.91 1,797.75 46.55 124.57 6.00 200.00 16,845.53 200.00 600.30 1,750.00 381.13 3,524.22 835.82 200.00 235.52 230.75 31,238.17 2,210.77 59.99 67. 2 9 108.12 21.70 974.78 13.07 200.00 35.50 21. 65 9,866.58 2,697.70 233.00 111,149.28 23.50 206.89 57.55 6,399.78 864.76 99.14 374.05 200.00 200.00 271.43 28.70 194.00 134.40 176.33 200.00 57.00 200.00 106.00 29.10 200.00 13.25 51.68 92.38 64.22 213.50 OTC Board of Commissioners' Minutes June 29, 201 O Attachment A, Page 2 INNOVATIVE OFFICE SOLUTIONS ISSUETRAK INC J C'S GENERAL STORE DAVID JENNEN KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KORBY CONTRACTING COMPANY INC SAMANTHA LAHMAN LAKE REGION HEALTHCARE CORP LAKES AREA COOPERATIVE LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET LEITCH EXCAVATING LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MANNY'S -ROCKY'S BAIT MARCO INC ST LOUIS MARK SAND & GRAVEL CO AMY MARK MATTHEW BENDER & COMPANY INC MCCC MI 33 MCCOLLOUGH WELDING JAMES MCMAHON MEKALSON HYDRAULICS INC WENDY METCALF GEORGE MEYER MIDWEST PRINTING CO MIDWESTERN MAT RENTAL & SUPPLY MINNEAPOLIS FINANCE DEPARTMENT MN POLLUTION CONTROL AGENCY KURT MORTENSON MPLS COMMUNITY AND TECH COLLEG ANNE MUELLER NAPA FERGUS FALLS NARDINI FIRE EQUIPMENT NATIONAL 4-H SUPPLY SERVICE NELSON AUTO CENTER NETWORK CENTER COMMUNICATIONS NORTHERN STATES SUPPLY INC NORTHWEST IRON FIREMEN INC OFFICEMAX INCORPORATED OLSON OIL CO INC OLSON STITZEL AMERICAN LEGION ONE CALL LOCATORS LTD THE ORIGINAL HEATING MAN OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PAMIDA INC 008 PAMIDA PHARMACY PAUL PUTNAM AMERICAN LEGION PO PERRIN MOBILE MEDICAL PETE'S BODY SHOP & TOWING PITNEY BOWES PRAIRIE IMPLEMENT INC PRODUCTIVE ALTERNATIVES INC PUBLIC SAFETY CENTER INC QUILL CORPORATION RASMUSSON-SCHEDOWSKI VFW POST RAY'S OIL COMPANY RDO TRUST #80-6130 RED BARN PLAT BOOKS RELIABLE OFFICE SUPPLIES SECURITY STATE BANK SERVICE FOOD SUPERVALU SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS LLC SKILLPATH SEMINARS RYAN SORKNESS 146.45 600.00 11.41 82. 2 9 1,658.22 1,058.40 90.00 483.00 1,168.00 640.08 23,610.83 1,625.00 20.40 422.00 1,202.75 73,927.27 385.34 563.71 9,048.86 46.60 593.19 300.00 7 67 . 3 6 4.90 343.51 352.78 107.40 283.22 164.47 360.00 460.00 136.00 280.00 10.63 59.33 3,265.26 86.46 242.65 1,835.00 1,914.22 39.28 524.84 2,699.38 200.00 240.32 1,735.54 737.50 19,133.00 40.87 2,433.49 200.00 61. 91 1,909.19 1,866.46 107.04 63.71 221.64 149.04 200.00 59.40 20,211.51 1,530.00 178.95 25.00 76.30 1.06 1,164.94 259.81 128.00 **** SOUTHTOWN C-STORE STEINS INC SYNERGY GRAPHICS THYSSEN KRUPP ELEVATOR CORPORA TNT REPAIR INC TORDENSKJOLD TOWNSHIP TRANQUILITY BUILDING SERVICES TRI-STATE DIVING SUSAN ULSCHMID UNIFORMS UNLIMITED UNIVERSITY OF MN VICTOR LUNDEEN COMPANY VIKING COCA-COLA WASTE MANAGEMENT WEST OTTER TAIL CO FAIR ASSOC! WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP LORI WINDELS ZIEGLER INC FINAL TOTAL ...... . OTC Board of Commissioners' Minutes June 29, 2010 Attachment A, Page 3 48.26 6,547.46 16,960.98 249.25 119.69 360.00 454.22 45.19 50.22 1,729.18 100.00 156.80 275.20 14,063.39 75.00 669.36 765.71 39.98 761.78 $437 238.00 **