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Home My WebLink AboutBoard of Commissioners - Minutes - 05/04/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, May 4, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, May 4, 2010, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, · MN, with Commissioners, Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of May 4, 2010 with the following additions: Master Gardener Program Update Closed Session for Attorney-Client Privilege Regarding the Ethanol Plant Ditch No. 16 Briefing Approval of Minutes Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Board of Comrriissioners meeting minutes of April 27, 2010 as mailed. Approval to Pay Bills Motion by Lindquist, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Drug Court Month DWI and Family Court Program Coordinator, Tria Mann, briefed the Board on the Otter Tail County Drug Court Program. She discussed the past two years, the intensity of the programs, and pointed out successes in both programs. Numerous agencies were represented by employees working with the program who reiterated the long term benefits of positive system change for families in comparison with the traditional court methods. Ms. Mann reminded the Board that Drug Court generally meets the first three Fridays of each month and invited them to an upcoming educational session. PROCLAMATION In Support of "DRUG COURT MONTH" Otter Tail County Resolution No. 2010 -30 Commissioner Erickson offered the following and moved its adoption: WHEREAS, Drug Courts are the most effective tool for reducing substance abuse and crime in our criminal justice system; and WHEREAS, for the past twenty-one years Drug Courts have been restoring lives, reuniting families and making communities across this nation safer; and WHEREAS, Drug Courts provide focus and leadership for community-wide partnerships, bringing together public safety and public health professionals in the fight against drug abuse and criminality; and OTC Board of Commissioners' Minutes May 4, 2010 Page 2 WHEREAS, results of more than 100 programs evaluations and at least four meta-analytic studies have yielded definitive evidence that Drug Courts are demonstratively effective and significantly improve substance-abuse treatment outcomes, substantially reduce drug abuse and crime, and do so at less expense than any other justice strategy; and WHEREAS, over 27,000 judges, prosecutors, defense attorneys, substance abuse and rehabilitation professionals, law enforcement and community supervision personnel, researchers and educators, national and community leaders, and others dedicated to Drug Courts and similar types of treatment programs are healing families and communities across the country; and WHEREAS, the Drug Court movement has grown from the 12 original Drug Courts in 1994 to over 2,400 operational Drug Courts; and WHEREAS, Otter Tail Count has joined in the support of "Drug Courts" by their continued support of the DWI Court since March 2008 and the Family Dependency Treatment Court since July 2008; and WHEREAS, Thursday, May 20, 2010 marks National Drug Court Commencement Day, which celebrates the promise of recovery and restored hope to Drug Court graduates and their families. THEREFORE, BE IT RESOLVED, that Otter Tail County declares that a "Drug Court Month" be established during the Month of May, 2010, recognizing the practitioners and participants who make drug courts work and the significant contributions that Drug Courts have made, and continue to make, in reducing drug usage and crime. Commissioner Huebsch seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. Dated: OSi / 2-0/D OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:~ j~ RogFroemming, Board of Commissioners Chair Federal Boat and Water Grant Motion by Huebsch, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute the Federal Boating Safety Supplement Grant Agreement (CFDA #97.012) between the State of Minnesota DNR and County of Otter Tail for Fiscal Year 2010. These grant dollars, in the amount of $8,000.00, are for extra water patrol hours in Otter Tail County. The Sheriff and Chief Deputy reported on two grant applications for their department; one for water patrol equipment and the other for video cameras in patrol cars. Recess & Reconvene At 9:55 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting. The Board meeting was reconvened at 10:06 a.m. with Commissioners Froemming, Erickson, Huebsch, and Rogness present. License Application OTC Board of Commissioners' Minutes May 4, 2010 Page 3 Motion by Erickson, second by Froemming, and unanimously carried to approve the following application for license: Ten Mile Lake Resort, Inc. On/Off-Sale 3.2 Malt Liquor 12303 County Highway 35 On-Sale Wine Dalton, MN 56324 Subject to approval of the County Sheriffs Office and the County Attorney's Office. Payment Approvals Motion by Rogness, second by Huebsch, and unanimously carried to a·pprove payment, in the amount of $1,500.00, to Hildi Inc., for GASB 45 actuarial valuation services provided through March 31, 2010. Motion by Rogness, second by Huebsch, and unanimously carried to approve payment, in the amount of $13,161.25, to Lindquist & Venn um PLLP for services provided through March 31, 2010 for the Otter Tail Ag Enterprises, LLC Chapter 11 Bankruptcy claim. Otter Tail County Taxing Authority Auditor, Wayne Stein submitted a handout indicating the taxing entities within Otter Tail County and a list of pay 2010 special levies. He reviewed the statutory language regarding levy limitation and special levies. Commissioner Lindquist was present at 1 O: 15 a. m. Bid Award -S.A.P. 56-601-53 & Etc. Motion by Rogness, second by Huebsch, and unanimously carried to award Overlay Projects on CSAH 1, CSAH 3 and CSAH 88 to the low bidder, Mark Sand & Gravel Co. of Fergus Falls, MN in the amount of $2,024,594.22, as recommended by the Highway Engineer. Motion by Huebsch, second by Erickson, and unanimously carried to authorize Engineering Technician, Dave Sillerud, to use a County vehicle for commuting to work on CSAH 3 under S.A.P. 56-601-53. This is authorized with County Board approval under Personnel Rules, Section 8.35(1)(3). Highway Contracts Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute the following Highway Contracts for the 2010 seasonal supply of hot mix bituminous material: Mark Sand & Gravel Co. Fergus Falls, MN Seasonal Supply of Hot Mix Bituminous Material North and West Otter Tail County CSAH 72 Archaeological Survey Motion by Lindquist, second by Erickson, and unanimously carried to approve a Professional and Technical Services Contract (Phase I Archaeological Survey & Possible Phase II Evaluations) between the State MnDOT and Mississippi Valley Archaeology Center, La Crosse, WI, and the County of Otter Tail for the CSAH 72 Bridge Replacement Project. The County;s cost for the archaeological work is 20% estimated at $2,800.00. · Public Access Improvement on Elbow Lake Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute Amendment No. 1 to Contract No. B28243(B37800) which extends the original agreement for one year regarding CSAH 83 north of Battle Lake to improve the public access on Elbow Lake. OTC Board of Commissioners' Minutes May 4, 2010 Page4 Recess & Reconvene At 10:50 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:55 a.m. Drainage Ditch No. 16 County Attorney, David Hauser referred to the upcoming Ditch No. 16 Public Informational meeting scheduled Friday, May 7, 2010. Mr. Hauser stated that there are no decisions to be made at the informational meeting. He discussed the Engineer's findings in relation to hydrological capacity and noted that a construction design estimate will be required. A formal Public Hearing will also be required after a cost estimate is available. 4-H & Master Garderner Update 4-H Coordinators, Tammy Nordick and Janet Malone, submitted documents entitled "May 2010 4-H Clover Update" and "University of Minnesota Public and Private Support for 4-H Youth Development". They updated the Board on various traditional and non-traditional 4-H activities. Discussion took place regarding the long term benefits of teaching children decision making skills, civic engagement and community service. Master Gardener, Reba Gilliand, presented a handout entitled "Otter Tail County Master Gardener Program". Otter Tail County's program includes 91 Master Gardeners who receive training to facilitate outreach to the community in best practices and stewardship in horticulture and the environment. The handout reported 4,625 volunteer hours to residents in the County. Closed to the Public At 11 :28 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss litigation in the matter of foreclosure proceedings relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter 130.05 Subd. 3b. Present were all five seated commissioners, County Attorney, and Board Secretary. At 11 :44 a.m., the meeting was recessed for several committee meetings. At 12:30 p.m., Chairman Froemming continued the closed session relative to the foreclosure proceedings of the Ethanol Plant with all commissioners present. Adjournment At 1 :14 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until Tuesday, May 11, 2010. Dated: __ O_G~/_11~p_o1_0 ___ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest 4;~~ Larry Kro, ctrk CB/kd I . . OTC Board of Commissioners' Minutes May 4, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 5104/2010 FOR PAYMENT 5104/2010 VENDOR NAME A'VIANDS LLC ATCO INTERNATIONAL BECKLUND OIL CO TERRY BENNETT BEST WESTERN KELLY INN ROBERT BOWERS MARSHA BOWMAN BRIGGS CORPORATION BROCK WHITE COMPANY CITY BAKERY CODE 4 SERVICES LLC COLLEGE WAY AUTO INC CONCEPT FINANCIAL GROUP COOPERS TECHNOLOGY GROUP MARK ELLENSON FARGO GLASS AND PAINT CO FASTENAL COMPANY BRENT FLODEN GALL'S INC HONEYWELL HOUSTON ENGINEERING INC INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS ISSUETRAK INC JOHNSTON FARGO CULVERT INC KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE M-R SIGN COMPANY INC. MARK AND BRENDA CONSTRUCTION I MIDWESTERN MAT RENTAL & SUPPLY MN ASSOC OF CO ADMINISTRATORS ANNE MUELLER NELSON AUTO CENTER NIEMELA AUTO REPAIR & TOWING OFFICE DEPOT OFFICEMAX INCORPORATED OLSEN COMPANIES OTIS ELEVATOR CO OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTERTAIL BAKERY OTTERTAIL TRUCKING INC PELICAN RAPIDS PRESS PRIORITY DISPATCH PRO SWEEP INC PRODUCTIVE ALTERNATIVES INC PROTECTIVE SAFETY SYSTEMS LLC REED BUSINESS INFORMATION REVIEW ENTERPRISES INC CHERI SCHULTZ SCHWAAB INC SERVICE FOOD SUPERVALU SPRINT STATE INDUSTRIAL PRODUCTS AMOUNT 5,377.96 760.00 2,213.66 18.65 79.79 450.00 157.03 219.43 23.65 59.88 222.00 33.80 228.06 840.99 18.65 273.65 106.90 118.98 149.56 467.00 164.00 103.51 1,022.40 600.00 278.73 350.00 650.00 70.00 625.00 6,231.20 166.00 164.47 210.00 13.51 28,473.02 534.42 116.47 59.85 272.10 113.04 18.00 706.21 64.20 6,049.00 127.68 39.00 1,675.00 69.24 1,100.00 1,446.48 28.00 7.47 38.99 19.24 559.86 260.14 OTC Board of Commissioners' Minutes May 4, 2010 Attachment A, Page 2 STEVE SCHIERER APPRAISALS JAMES STEWART STREICHERS SWANSTON EQUIPMENT CORP TNT REPAIR INC TRIMIN SYSTEMS INC ULTEIG ENGINEERS UNIVERSITY OF MN PRINTING SERV TERRY VAN DYKE DVM VARITECH INDUSTRIES VOSS LIGHTING WHITE BANNER UNIFORM SHOP •••• FINAL TOTAL ...... 300.00 32.94 39.51 1,026.42 197.64 290.98 691.00 270.40 125.00 3,693.93 392.27 72.00 $71,377.96 ••••