HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/27/2010MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
Tuesday,April27,2010
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, April 27, 2010, at 9:31 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Erickson, second by Lindquist, and unanimously carried to approve the Human Services
Board agenda of April 27, 2010 as mailed.
Approval of Minutes
Motion by Huebsch, second by Rogness, and unanimously carried to approve the Human Services
Board minutes of April 13, 2010 as presented. \ ··
BCOW State Health Improvement Program (SHIP) Update .
SHIP Manager, Jason Bergstrand and other staff presented a follow up briefing' regarding SHIP after
last week's interactive webinar with the State Health Department. Mr. Bergstrand· submitted a
document from the DOH entitled "SHIP and Health Care Systems" working to reduce chronic disease
in Minnesota by reducing obesity and tobacco use. The City of Perham is the pilot city in Otter Tail
County for this project. Ann Dolence, Worksite Wellness Coordinator, is meeting with City of Perham
employees and working through a program for a healthier work environment. Several initiatives were
outlined including tracking weight loss as a group, access to bicycles in the community, and having
fruits and vegetables readily available. Other SHIP staff provided documents and discussed the
complete street concept (active living by design principles), healthy vending and good nutrition in the
school setting, and healthcare setting interventions. In all of these settings, SHIP strives for policy,
system and environmental change. Discussion with the Board followed the presentation.
Commissioner Lindquist offered an option for access to bicycles and requested that this program
connect with a similar proposed Extension Service program. Discussion also occurred regarding the
challenges of safety with a street design that promotes walking and biking to school and work.
Otter Tail County Proclamation
Family Child Care Provider Week
May 2nd -May ath 2010
Otter Tail County Resolution No. 2010 -27
Commissioner Erickson offered the following and moved its adoption:
WHEREAS, Otter Tail County has over 130 licensed family child care providers; and
WHEREAS, Otter Tail County family child care providers serve approximately 1,400 children and their
families; and
OTC Board of Commissioners' Minutes
April 27, 2010
Page 2
WHEREAS, children are Otter Tail County's most valuable asset and resource; and
WHEREAS, the care and education of Otter Tail County's children provided by licensed family child
care givers is an invaluable occupation; and
WHEREAS, many Otter Tail County families choose child care outside their own home; and
WHEREAS, licensed family child care providers are highly competent, dedicated, caring, and
concerned professionals.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
proclaim the week of May 2nd -8th 2010, as Licensed Family Child Care Provider Week in Otter Tail
County, in honor of its many licensed family child care providers, and asks the community to join in
recognizing the valuable contributions these family child care providers make to our community.
Commissioner Huebsch seconded the resolution and, upon being put to vote, the resolution was
unanimously adopted.
Dated: _ ___._Q'"'5;;'"',,_/"'¢ ... t-r;?/=o/'-' /)o"---
Attest: /a,,e,,~ ~
~arry Kr6hn, Clerk
OTTER TAIL COUNTY HUMAN SERVICES BOARD
r Froemming, Human Services Board Chair
Otter Tail County Proclamation
FOSTER CARE MONTH-MAY 2010
Otter Tail County Resolution No. 2010 -28
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the
very foundation of our communities, our state, and our Country, and
WHEREAS, in 2010 there were 53 children in the Otter Tail County licensed foster homes. Foster
care provides a safe, secure and stable home for children also providing compassion and nurturance
of a family setting, and
WHEREAS, in 2010, Otter Tail County Human Services licensed 18 foster families who have opened
their homes and hearts to children whose families are in crisis, play a vital role helping children and
families heal, reconnect, and launch children into successful adulthood, and
WHEREAS, there are over 123 adults in licensed adult family foster care homes, and
WHEREAS, there are over 51 licensed adult family foster care providers, who have opened their
homes to provide a family environment to individuals with developmental disabilities, mental illness or
who are elderly, and
WHEREAS, there are numerous individuals, public and private organizations who work to increase
public awareness of the needs of children and adults in foster care as well as the enduring and
valuable contribution of foster care providers.
OTC Board of Commissioners' Minutes
April 27, 2010
Page 3
NOW, THEREFORE, we, the Otter Tail County Human Services Board, by virtue of the authority
vested in us as County Commissioners of Otter Tail County, do hereby proclaim May as FOSTER
CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and energies on
behalf of children/adults in foster care, foster parents, and the professional staff working with them
during this month and throughout the year.
I
Commissioner: Erickson seconded the
unanimously adopted.
Dated D2j11 b.010
A~,t ~~
LarryKro;, Clerk
resolution and, upon being put to vote, the resolution was
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By:~~ 7~
Ro~r Froemming, Human Service~ Board Chair
A Place to Belong
Human Services Supervisor, Jodi Wentland, introduced Local Advisory Committee member,
Jeanne Jaros, and Sue Wilkin, Director of "A Place to Belong". Ms. Jaros reviewed activities of the
LAC and presented the Mental Health Proclamation. Ms. Wilkin briefed the Board on "A Place to
Belong", which is a social club/network for people with mental illness. She provided statistics on
membership (almost 900 in 2009) and 2,622 meals served. Ms. Wilkin introduced a couple of
members of th~ club who shared stories of how the network changed their lives.
May is Mental Health Month
Proclamation
Otter Tail County Resolution No. 2010 -29
Commissioner Huebsch offered the following and moved its adoption: , \
WHEREAS, the U.S. Surgeon General states that mental health is .fundamental to _health and
indispensable to personal well-being, family and interpersonal relationships, and contributes to
community and society; and
WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five Americans
every year, regardless of age, gender, race, ethnicity, religion or economic status; and
WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental
disorders and the efficacy of mental health treatments are well documented; and
WHEREAS, Otter Tail County has made a commitment to community-based systems of mental health
care for all residents and has appointed Local Mental Health Advisory Committee for children and
adults; and
WHEREAS,.the National Mental Health Association, the National Council for Community Behavioral
Healthcare and their national partners, the National Alliance for the Mentally Ill and their local affiliates
observe Mental Health Month every May to raise awareness and understanding of mental health and
illness.
OTC Board of Commissioners' Minutes
April 27, 2010
Page 4
THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested
in us as County Commissioners of Otter Tail County, do hereby proclaim May 2010 Mental Health
Month in Otter Tail County. As County Commissioners of Otter Tail County we call all citizens,
government agencies, public and private institutions, business and schools to recommit our
community to increasing awareness and understanding of mental illness and the need for appropriate
and accessible services for all people with mental illness.
Commissioner Rogness seconded the resolution and, upon being put to vote, the resolution was
unanimously adopted.
Dated: Oc; /11 f@t 0
Mm~~
Larry Krohn, Clerk
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By~ 1~,
Rogroemming, Human Services Board Chair
Approval to Pay Bills & Claims
Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:41 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, May 11, 2010.
OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest:
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 27, 2010, at 11 :05 a.m. at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Rogness, second by Erickson, and unanimously carried to approve the Board of
Commissioners agenda of April 27, 2010 as mailed.
Approval of Minutes
Motion by Lindquist, second by Rogness, and unanimously carried to approve the Board of
Commissioners minutes of April 20, 2010 as mailed.
Approval to Pay Bills
Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Bid Award C.P.10:TM
OTC Board of Commissioners' Minutes
April 27, 2010
Page 5
Motion by Huebsch, second by Erickson, and unanimously carried to award the bid for C.P. 10:TM for
2010 county wide traffic marking services to the low bidder, Traffic Marking Service, Inc. of Maple
Lake, MN in the bid amount of $258,423.73.
Seasonal Supply of Hot Mix Bituminous Contracts
Motion by Rogness, second by Erickson, and unanimously carried to authorize the Chairman's
signature to execute the following Highway Contracts for the 2010 seasonal supply of hot mix
bituminous:
Central Specialties, Inc.
Alexandria, MN
Wadena Asphalt, Inc.
Wadena, MN
Seasonal Supply of Hot Mix Bituminous Material
(East, West, & North Otter Tail County)
Seasonal Supply of Hot Mix Bituminous Material
(East Otter Tail County)
Engineering Services -Drawdown of Iverson Lake
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Highway Engineer
to enter into a contract with Houston Engineering, Inc. for engineering design and permitting of the
Iverson Lake Drawdown project. The estimated cost for the engineering services is $34,725.00.
Work Release Program Contract
Motion by Rogness, second by Lindquist, and unanimously carried to approve the Chairman's
signature to execute an agreement between the State of Minnesota DOC and the County of Otter Tail
for the Work Release Program for the period of 7/1/2010 through June 30, 2011. The DOC will pay a
per day rate of$55.00 to operate the program.
Sentence to Service Program
Sheriff, Brian Schlueter and Detention Facility Administrator, Richard Akerman, provided information
regarding the Minnesota Department of Correction's decision to terminate the current agreement with
Otter Tail County for the STS Program. The current agreement authorized reimbursement to the
County for FY2011 in the amount of $57,782.50. The DOC is terminating that agreement and intends
to issue an amended agreement reducing the funding to $37,994.50 which creates a deficit of
$10,000.00 for the balance of CY2010. Discussion took place regarding the value of the program.
Motion by Huebsch, second by Rogness, and unanimously carried to state the County's intent to
continue STS services.
Payment for Airport Road
Motion by Rogness, second by Huebsch, and unanimously carried to authorize payment, to the City of
Fergus Falls, for the County's portion of upgrading the airport road for the Transfer Station in the
amount of $125,822.11.
Fergus Falls Transfer Station
Solid Waste Director, Mike Hanan, requested paving two areas at the Transfer Station that had been
deferred during initial construction. Motion by Huebsch, second by Erickson, and unanimously carried
to pave an area on the east side of the transfer station because there are issues with the gravel road
washing out. Central Specialties estimated $13,513.00 to complete the work. Motion by Froemming,
second by Erickson, and unanimously carried to approve additional paving on the northwest side of
the building where the empty roll off containers are stored at an estimated cost of $21,700.00. These
expenses are within the total construction budget.
OTC Board of Commissioners' Minutes
April 27, 2010
Page 6
Sale of Used Equipment
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the sale of the
following used equipment:
Olympic Sales Package #1 (used roll-off hook truck) $35,100.00
Fargo, ND
Lucken
Winger, MN
Package #2 (1986 GMC with Packer Box) $1,859.00
Household Hazardous Waste Mobile Collections
Motion by Lindquist, second by Erickson, and unanimously carried to authorize the Chairman's
signature to execute contracts for the "Operation of a Mobile Collection for Household Hazardous
Waste" in the following cities:
Pelican Rapids Public Works Facility
New York Mills City Garage
August 4, 2010
September 14, 2010
June 4, 2010 Ottertail City Fire Hall
Battle Lake Highway Garage
Dalton Fire Hall
Henning Highway Garage
Elizabeth Fire Hall
Perham City Garage
Vergas Fire Hall
June 22, 2010
May11,2010
July 23, 2010
June 30, 2010
August10,2010
May 26, 2010
Recess & Reconvene
At 11 :50 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for a Solid Waste Committee meeting and lunch break. The meeting was
reconvened at 1: 17 p.m.
Drainage System #16
Ditch Inspector, Randy Wasvick briefed the Board regarding the Ditch #16 public informational
meeting scheduled at 7:00 p.m. on May 7, 2010 at the Battle Lake school auditorium.
Drainage System #37
Mr. Wasvick briefed the Board regarding Ditch #37. There is about 700' of pipe that needs to be
replaced on LuJean Schei's property in Underwood. He estimated the cost at $7,800.00.
Mr. Wasvick requested permission to complete this work this summer if ii is dry enough. He stated
that there is a maintenance fund on this ditch system to pay back the cost of the repairs. He noted
that there is an additional section that may need repairs. There is an unnamed lake on the north side
of East Dane Prairie road that flows into a culvert under the road; then, flows into a 12" tile and into an
open ditch. Beavers are being trapped because they are plugging the culvert. Mr. Wasvick was
uncertain if other repairs will be needed in this section of the ditch. Motion by Lindquist, second by
Rogness, and unanimously carried to authorize the Ditch Inspector to proceed with repairing about
700' of pipe in Drainage System #37 as described. The motion also approved borrowing the money
for this expense from the General Fund to be repaid by the Ditch #37 Maintenance Fund with the
same interest rate set by the State Court Administrator for interest on judgments.
Increase Change Fund
OTC Board of Commissioners' Minutes
April 27, 2010
Page 7
Motion by Rogness, second by Huebsch, and unanimously carried to authorize an increase for the
Change Fund in the Treasurer's office from $1,500.00 to $2,000.00 as requested by the Treasurer.
License Applications
Motion by Lindquist, second by Huebsch, and unanimously carried to approve the following
applications for license:
Big Chief, Inc. Off-Sale 3.2 Malt Liquor
22518 Big Chief Road
Fergus Falls, MN 56537
License subject to approve of the County Attorney and County Sheriff
Wee Villa Resort
Wee Villa Lodge
31126 County Highway 27
Fergus Falls, MN 56537
On/Off-Sale 3.2 Malt Liquor
Application for Exempt Permit
· Motion by Huebsch, second by Lindquist, and unanimously carried to approve the LG220 Application
for Exempt Permit, with no waiting period, as submitted by the Lake Country Sportsmen's Club of
Otter Tail County for an event scheduled on Tuesday, September 21, 2010 at Amor Rumors
Restaurant located at 30932 Larson Road.
Request for Tax Penalty Abatement
Motion by Erickson, second by Froemming, and unanimously carried to deny the request of
Jason McMillan for the abatement of accrued penalty and interest and cost for parcel
no. 34-000-23-0153-000 in the amount of $75.58.
Adjournment
At 2:35 p.m., Chairman Froemming adjourned the meeting of the Otter Tail County Board of
Commissioners until 9:30 a.m. on Tuesday, May 4, 2010.
Attest: ~j::ll!!i~~w.f,:!f-~....t./~ ;J~-
Lar~y Krein,~
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: Ro~ml~missioners Chair
OTC Board of Commissioners' Minutes
April 27, 2010
Attachment A, Page 1
WARRANTS APPROVED ON 4/27/2010 FOR PAYMENT 4/27/2010
VENDOR NAME
AVIAN DS LLC
AMERICAN INSTITUTIONAL SUPPLY
ARVIG COMMUNICATION SYSTEMS
BOB'S STANDARD BULK SERVICE
BROCK WHITE COMPANY
CDW GOVERNMENT INC
CIT TECHNOLOGY FIN SERV INC
CODE 4 SERVICES LLC
COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROUP
DACOTAH PAPER COMPANY
DEX EAST
EGGE CONSTRUCTION INC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS SCHOOL DIST 544
CITY FERGUS FALLS
FERGUS TIRE CENTER
GALL'S INC
GODFATHERS EXTERMINATING INC
HENRY'S FOODS INC
HERNESS CONSTRUCTION COMPANY
HIGH PLAINS TECHNOLOGY
HOUSTON ENGINEERING INC
HUGS & STITCHES
INNOVATIVE OFFICE SOLUTIONS
K-MART
KELLY SERVICES INC
MARCIE KNUDSEN
KIM KNUTSON
DARREN KUNZ
LAB SAFETY SUPPLY INC
LAKES AREA COOPERATIVE
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
LEADSONLINE
LITTLE BEAR TOWING
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
MANNY'S -ROCKY'S BAIT
MARCO INC ST LOUIS
MATTHEW BENDER & COMPANY INC
MCCC Ml 33
MIDWEST PRINTING CO
MN DEPT OF HUMAN SERVICES
MN REVENUE
MN ST COMMUNITY AND TECHNICAL
NATIONAL BUSINESS SYSTEMS INC
NELSON DAIRY CONSULTANTS
NETWORK CENTER COMMUNICATIONS
NORTH AMERICAN SALT CO
NORTHSTAR TECHNOLOGY GROUP INC
OFFICEMAX INCORPORATED
KIRSTEN OLSON
THE ORIGINAL HEATING MAN
OTTER TAIL CO TREASURER
OTTERTAIL TRUCKING INC
OVERHEAD DOOR CO OF FERGUS FAL
OVERLAND MECHANICAL SERVICES
AMOUNT
8,582.61
88.87
18.12
102.81
715.64
490.40
190.53
47.89
230.06
3,900.80
485.49
21.70
100.00
7,013.22
118.80
2,275.73
199.87
130.34
564.99
1,060.02
5,900.00
881.73
4,334.00
2,280.00
31.23
4.14
350.00
84.49
339.64
5.89
75.63
1,033.67
2,376.28
1,075.00
2,148.00
239.40
853.62
224.80
482.33
23206
454.19
120.54
967.22
604.17
400.00
1,000.00
5.475.90
450.00
425.00
4,760.07
87.96
280.42
148.74
421.91
116.42
6,601.00
244.38
636.81
OTC Board of Commissioners' Minutes
April 27, 2010
Attachment A, Page 2
PEMBERTON SORLIE RUFER KERSHNE
PETE'S BODY SHOP & TOWING
PITNEY BOWES
PUBLIC SAFETY CENTER INC
RDO EQUIPMENT CO FARGO
RED BARN PLAT BOOKS
REED BUSINESS INFORMATION
WILLIAM ROGERS
MARK RONNING
CHERI SCHULTZ
SEH
SHERWIN WILLIAMS
SIGNWORKS SIGNS & BANNERS LLC
SON'S APPLIANCE & REFRIGERATIO
STEINS INC
STREICHERS
SUPERIOR LAMP INC
TNT REPAIR INC
TRANQUILITY BUILDING SERVICES
CHRISTINE TUNGSETH
US BANK
VFW POST 612
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WEST CENTRAL JAIL ADMIN ASSOC
WEST PAYMENT CENTER
ZIEGLER INC
•••• FINAL TOTAL ...... .
175.00
118.63
2,893.00
131.87
66.56
720.00
949.56
18.30
103.63
249.99
3,004.00
20.49
1,747.41
91.97
726.97
34.18
1,026.00
2,223.71
454.22
84.49
119,338.75
140.00
1,902.69
271.13
20.00
2,322.28
2,553.88
$213,873.24 ••••