HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/23/2010MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, March 23, 2010
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, March 23, 2010, at 9:30 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Erickson, second by Lindquist, and unanimously carried to approve the Human Services
Board agenda of March 23, 2010 as mailed.
Approval of Minutes
Motion by Rogness, second by Froemming, and unanimously carried to approve the Human Services
Board minutes of March 9, 2010 as presented.
Committee of the Whole Discussion
Commissioners Lindquist and Rogness reported on water flow from Otter Tail County that flows into
Judicial Ditch #2. This was examined by an aerial flyover. Wilkin County officials took the opportunity
to fly over the area as well.
Probation Department
Probation Director, Chuck Kitzman, reported that the Probation Advisory Board will meet March 25,
2010 at the Courthouse. He also apprised the Board regarding a summer internship in his office. ,'. . . '
Public Health Department
Public Health Director, Diane Thorson provided a document from the National Association of County
& City Health Officials (NACCHO) entitled "Public Health Funding in Final Health Reform Bill".
Ms. Thorson reviewed the on-going funding in the bill for prevention, wellness, education repayment,
family/home visitation and other public health activities.
Ms. Thorson submitted a sampling of six different ways that Community Health Boards (Public Health
Agencies) are organized and governed. Discussion followed regarding the existing alliances.
Human Services 2009 Annual Report
Human Services Director, John Dinsmore presented the Otter Tail County Human Service
Department 2009 Annual Report and briefed Board members on the Mission Statement and various
programs, i.e. Minnesota Family Investment Program (MFIP), Minnesota Health Care Programs
(GAMC and MNCare), Out-of-Home Placement, Vulnerable Adult Reporting and Child Care
Licensing. Commissioner Huebsch requested up-to-date dollar statistics relative to the Cost Report
provided. Mr. Dinsmore reported that out of every $100 spent in a public program, Otter Tail County
taxpayers spend about $7.40 with the rest of the dollars coming from State and Federal funds, most of
which goes directly to care providers.
OTC Board of Commissioners' Minutes
March 23, 2010
Page 2
Legislative Update
Mr. Dinsmore provided a Legislative Update dated March 15, 2010 from the Minnesota Association of
County Social Service Administrators (MACSSA). He submitted a document from the Kaiser
Foundation with details regarding health care reform proposals (H.R. 4872).
Human Services Contract
Motion by Lindquist, second by Erickson, and unanimously carried to approve the following Human
Services contract:
Agency Program Effective Targeted Funding Source
Date Population
Joan Moerke & Adult Foster Care 0311512010 Elderly & Disabled ACIEW/CADI or TBI Waivered
Valdean Merz through individuals Funds
Addendum to 06130 2011
Current Contract
Approval to Pay Bills & Claims
Motion by Erickson, second by Rogness, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Adjournment
At 10:29 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services
Board adjourned until Tuesday, April 13, 2010.
Dated: oq/13 f..2010
p I OTTER TAIL COUNTY HUMAN SERVICES BOARD
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 23, 2010, at 10:36 a.m. at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and
Lee Rogness present.
Approval of Agenda
Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of
Commissioners agenda of March 23, 2010 with the following additions:
Closed Session -Attorney Client Privilege Regarding Ethanol Plant
Approval of Minutes
Motion by Erickson, second by Huebsch, and unanimously carried to approve the Board of
Commissioners minutes of March 16, 2010 as mailed.
Approval to Pay Bills
Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
. I
Closed to the Public
OTC Board of Commissioners' Minutes
March 23, 2010
Page 3
At 10:39 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public regarding the 60-Bed CARE Facility and disputes regarding
construction/mechanical contracts. The closed session is authorized by attorney-client privilege,
Chapter 13D.05 Subd. 3b. Present were all five seated commissioners, County Attorney, Physical
Plant Manager, County Coordinator and Board Secretary.
60-Bed CARE Facility
At 11 :04 a.m., upon conclusion of the closed session, Chairman Froemming declared the meeting
open to the public. Physical Plant Manager, Rick Sytsma requested approval of an Analysis Contract
for the heating system in the 60-Bed CARE Facility. A motion was offered by Rogness and seconded
by Erickson, to approve an Engineer's Study from Mcfarlane to determine the cause of the problem
with the heating system in the CARE Facility, at a cost of $41,500.00. Chairman Froemming called
for a roll call vote:
Board of County Commissioners
Everett P. Erickson
Roger Froemming
John Lindquist
Douglas A. Huebsch
Leland R. Rogness
Motion carried.
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Final Payments for Highway Projects
Motion by Lindquist, second by Huebsch, and unanimously carried to approve Final Payment, in the
amount of $6,587.02 (Est. #12), payable to Robert R. Schroeder Const, Inc. for S.A.P. 056-599-054,
bituminous surfacing and bridge (#56534) removal and construction.
Motion by Huebsch, second by Erickson, and unanimously carried to approve Final Payment, in the
amount of $7,110.65 (Est. No. 8), payable to Lakes Paving Division of Strata of Detroit Lakes, MN, for
S.A. P. 056-599-056, bituminous surfacing and bridge (#3300) removal.
Motion by Froemming, second by Erickson, and unanimously carried to approve Final Payment, in the
amount of $74,857.53 (Est. No. 9), payable to Central Specialties, Inc. of Alexandria, MN, for SP.
056-619-011, MN Project No. STPX 5608, bituminous surfacing and concrete curb.and gutter work.
RESOLUTION
Agreement for Cultural Resources/Archaeology Survey
Bridge 56502 (CSAH 72) Replacement Project, S.P. 56-674-04
Otter Tail County Resolution No. 2010 -19
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, Otter Tail County is undertaking the replacement of Bridge 56502 (CSAH 72) over
the Otter Tail River, and
WHEREAS, Otter Tail County will secure and guarantee the local share of costs associated with
this project and responsibility for seeing this project through to its completion, with compliance of all
applicable laws, rules and regulations, and
OTC Board of Commissioners' Minutes
March 23, 2010
Page 4
WHEREAS, the Mn/DOT Cultural Resources Unit has identified the need for an archaeology
survey to identify whether any properties within the Area of Potential Effects (APE) are eligible for the
National Register of Historic Places (NRHP) in order to assess impacts and to complete
environmental documentation for the proposed project, and
WHEREAS, the proposed budget amount for aforementioned archaeology survey is $14,314.89,
and
WHEREAS, the local share of subject budget is 20%.
NOW THEREFORE BE IT RESOLVED, that Otter Tail County does hereby agree to provide the
local share of the proposed budget for the stated archaeology survey, currently estimated at
$2,862.98.
BE IT FURTHER RESOLVED, the Chairman and the Clerk are hereby authorized and directed
for and on behalf of the County to execute and enter into an agreement with the Commissioner of
Transportation.
Commissioner Huebsch seconded the motion and YEAS and NAYS are as follows:
Board of County Commissioners
Everett P. Erickson
Roger Froemming
John Lindquist
Douglas A. Huebsch
Leland R. Rogness
NAY ABSENT ABSTAIN
Adopted at Fergus Falls, Minnesota, this 23rd day of March, 2010
Dated: _.,.(?1/e:.· z,hu.o,..t,,..,D""""c""~''-'O;_j_. __ =--<; I OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~ 'fA,&:-:-n7'
Rogeroemrrfing, Board of Commissioners Chair
Attest: _ _J.a,,~(......J.~~~-
Larry Kroh
High Water Discussion
Highway Engineer, Rick West, after having met with the Highway Committee, requested approval to
purchase another pump because of the various high water problems throughout the County. Motion
by Rogness, second by Erickson, and unanimously carried to authorize purchase of a Premier Pump
(75 hrs-full warranty) from Neil Dornbusch and Associates, at the lowest bid price of $26,000.00 plus
sales tax. This pump is the same brand and model as the current pump owned by the County.
Payment will be from the Highway Department's Capital Improvement Fund instead of purchasing two
pickup trucks that were previously budgeted for CY2010.
Health & Safety Services
OTC Board of Commissioners' Minutes
March 23, 2010
Page 5
Physical Plant Manager, Rick Sytsma, and Highway Engineer, Rick West, requested approval of a
proposal from Lakes Country Service Cooperative to contract services for a Lead Facilitator for the
County's safety program. Motion by Huebsch, second by Erickson, and unanimously carried to
approve the Proposal for Health and Safety Services dated September 17, 2009, from LCSC at an
annual fee of $26,500.00. Acting Safety Director and Coordinator, Larry Krohn, was designated as
the Otter Tail County contact person.
Minnesota Counties Intergovernmental Trust Annual Report
Risk Management Coordinator, Karen Lundin, introduced MCIT Consultant, Jane Hennagir.
Ms. Hennagir presented the 2010 MCIT Report to Members and briefed the Board on background of
the organization, asset protection, rate calculations and dividends for Workers' Compensation and
Property/Casualty Insurance.
Recess & Reconvene
At 11 :54 a.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :00 p.m.
Public Hearing for Proposed Pawnbroker Ordinance
At 1 :00 p.m., the Board of Commissioners' meeting was reconvened with Vice-Chair, John Lindquist
and Commissioners Rogness, Huebsch, and Erickson present. Other County officials present were
Lieutenant, Mark Englund; Sergeant, Al Frank; and the County Attorney. Mr. Lindquist opened the
public hearing for consideration of enactment of the Otter Tail County Pawnbroker Draft Ordinance
dated 12-31-09.
County Attorney, David Hauser stated that notice of the public hearing was published in the Fergus
Falls Daily Journal and copies of the draft ordinance were distributed to Pawnbrokers in the County
and posted on the County website.
SO Lieutenant, Mark Englund, stated that the proposed Pawnbroker Ordinance was drafted from
State information for regulation of pawnshops. It requires pawnshops to submit information into a
database chosen by the Sheriff. Mr. Englund noted that currently, one pawnshop owner is already
data entering information into the database. The purpose is to be able to access information by name
of person, serial number and model number of the item(s) being brought to the pawn shop. He stated
that there is no requirement to input items into the database that are not identifiable. This will be a
tool for law enforcement to recover stolen items for people throughout the country.
Mr. Hauser stated that the draft Pawnbroker Ordinance is not more restrictive than State legislation
(M.S. 325J) except for requiring the database information, which is the main reason for proceeding
with an ordinance.
Discussion took place regarding the automated pawn system software entitled "Leads on Line
National Database" selected by the Sheriff and the benefits of that system. Commissioner Huebsch
requested that there not be a fee to the pawn brokers. Discussion took place regarding the fee
currently charged by the City of Perham.
At 1:14 p.m., Vice-Chair Lindquist opened the hearing for public comment. Ken Williams, owner of
the Fergus Falls Pawnshop and his Attorney, Jason Hastings were present.
OTC Board of Commissioners' Minutes
March 23, 2010
Page6
Attorney, Jason Hastings, and Pawnshop Owner, Ken Williams, spoke in opposition of the proposed
Pawnbroker Ordinance and cited the following concerns:
• financial obligation with the fee and licensing application
• implications of the ordinance that pawnshops are dealing with crime and theft
• pawnshops are already being controlled by State statute
• Clay, Becker and other counties do not have Pawnbroker Ordinances
• Ordinance is not clear regarding duties and obligations of the pawnbroker
• did not agree with the license suspension and revocation provision
• expensive software the County will pay for without a large gain because pawnbrokers are
already working with law enforcement
• pawnbrokers are not dealing in large items, i.e. cars and 4-wheelers
• expressed concern that this is not being done nationally because not all cities and counties
have ordinances
Vice-Chair Lindquist closed the public hearing at 1 :30 p.m.
800 Megahertz ARMER System
Motion by Rogness, second by Erickson, and unanimously carried to authorize the Chairman's
signature on a letter to State Representatives to encourage support of a bill (M.S. 297A70, Subd.8)
that exempts payment of sales tax on ARMER equipment.
Mr. Englund provided copies of a letter which invites interested individuals to an educational session
on the statewide ARMER system on April 1, 2010 at 6:00 p.m. at the Ottertail Operations Center.
A State regional interoperability person will give the presentation.
Parkers Prairie Tower Site Land Acquisition
Chairman Froemming was present at 1 :39 p.m. and assumed the Chair position. Mr. Englund
requested approval of a change to the Parkers Prairie Tower Site Purchase Agreement. Motion by
Erickson, second by Lindquist, and unanimously carried to correct the purchase price on the Parkers
Prairie Radio Site Purchase Agreement from $17,500.00 to $17,750.00.
Otter Country Trail Association (OCTA)
Otter Tail County Resolution No. 2010 -20
Commissioner Huebsch offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review
and approval of the County Attorney.
THEREFORE, BE IT RESOLVED that Otter Tail County shall continue to sponsor Grant-In-Aid Trail
Systems as they exist for the Otter Country Trail Association Snowmobile Club for the 2010-2011
snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned
condition.
Commissioner Erickson seconded the resolution and, upon being put to vote, the resolution was
unanimously adopted.
Adopted this 23'' day of March, 2010
Dated: D.1/01o/42010
Atte& ~Jj;l2,
Larry~ Clerk
OTC Board of Commissioners' Minutes
March 23, 2010
Page 7
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_-"--'~~:::.:::....____,,,__'j=~=..:...::.:....,,,_' -----
Roger Froemming, Board of Commissioners Chair
Voluntary Furlough Plan
After discussion, a motion was offered by Huebsch and seconded by Rogness, to approve the
Voluntary Furlough Plan presented in Attachment B of these minutes. Chairman Froemming called
for a roll call vote:
Board of County Commissioners
Everett P. Erickson
Roger Froemming
John Lindquist
Douglas A. Huebsch
Leland R. Rogness
Motion carried.
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Premise Permit
Otter Tail County Resolution No. 2010 -21
Commissioner Erickson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and
permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Cormorant Lakes Sportsman's Club, Audubon, MN, has made an application to the
Gambling Control Board for the purpose of conducting lawful gambling at The Pelican, located at
44086 US Highway 59 in Pelican Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an
initial premise permit unless they receive a resolution from the Otter Tail County Board of
Commissioners approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the
conduct of lawful gambling by the Cormorant Lakes Sportsman's Club, Audubon, MN, at The Pelican,
located at 44086 US Highway 59 in Pelican Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the conduct of lawful gambling by the Cormorant Lakes Sportsman's Club, Audubon, MN, at
The Pelican, located at 44086 US Highway 59 in Pelican Township of Otter Tail County, provided the
applicant meets all the necessary criteria for the licenses and permits as required by the Gambling
Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the
Township of Pelican by sending them a copy of this resolution.
OTC Board of Commissioners' Minutes
March 23, 2010
Page 8
Commissioner Lindquist seconded the motion, and upon being put to a vote, was unanimously
carried.
Adopted and signed this 23rd day of March 2010.
Dated: _ ____._,Oc:,'-l'-l-f-"'D'-"lo".f/,J""'-"'o:L.J/0'-'---OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Attest 0:J. ~
La~n,Derk
By: ~ t~r"''?
Roger Froemming, County Board Chair
Payment Correction
Motion by Erickson, second by Huebsch, and unanimously carried to correct the payment from
$8,142.26 to $6,471.01 to Lindquist and Vennum P.L.L.P. for professional services rendered through
January 31, 2010 for the Chapter 11 bankruptcy of Otter Tail Ag Enterprises, LLC.
Approval to Purchase Replacement Truck
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Solid Waste
Director to develop Request for Proposals to replace a 1986 cardboard collection truck and compactor
unit. Bid specifications will include a trade-in.
Sheriff Department Staffing
Sheriff Brian Schlueter requested approval for an internal replacement of a Lieutenant position
(position anticipated to be vacant the end of May, 2010), internal replacE:lment of a Sergeant position,
and replacement by open hire of a Deputy position. Motion by Huebsch, second by Rogness and
unanimously carried to approve the Sheriff's request to replace a Lieutenant position by internal
promotion, a Sergeant position by internal promotion, and replace the Deputy position that will be
vacant due to the internal promotions. The reason for authorizing this hiring request is for public
safety, the need for replacement of a key position to manage the 800 Megahertz state radio system
project, and the initial exemption for law enforcement relative to the hiring freeze.
Closed to the Public
At 2:53 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of
Commissioners closed to the public to discuss litigation in the matter of foreclosure proceedings
relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter
13D.05 Subd. 3b. Present were all five seated commissioners, County Attorney, County Coordinator
and Board Secretary.
Adjournment
At 3:30 p.m., upon conclusion of the closed session, Chairman Froemming adjourned the meeting of
the Otter Tail County Board of Commissioners until Tuesday, April 6, 2010.
Dated: _---',.0.LL/CL./--1 tJ"'-"'h'-l-(.:; .. J.10CLJLf2:z..._ __ ~,
Attest: I@~ ~
Larry Kr n,lerk
CB/kd
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
OTC Board of Commissioners' Minutes
March 23, 2010
Attachment A Page 1
WARRANTS APPROVED ON 3/23/2010 FOR PAYMENT 3/23/2010
VENDOR NAME
A & STRAINING
A-1 ENGRAVING
A-1 LOCK & KEY LLC
ALLEN'S AUTO BODY & 24 HR TOWI
JEFFREY ARNDT
ARNTSON CONSTRUCTION LLC
BATTERIES PLUS
BEN FRANKLIN
BOB'S STANDARD BULK SERVICE
BRETZ HARDWARE
WADE BUGBEE
CDW GOVERNMENT INC
CHEM SEARCH
CITIZENS ADVOCATE
CONVERGENT SOLUTIONS GROUP LLC
COOPERS TECHNOLOGY GROUP
CORPORATE HUMAN SERVICES INC
VINCE CRARY
DACOTAH PAPER COMPANY
DENZEL'S REGION WASTE INC
DESIGN ELECTRONICS
DEX EAST
KATHY DOMHOLT
EGGE CONSTRUCTION INC
ELECTION SYSTEMS & SOFTWARE IN
FASTENAL COMPANY
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS MEDICAL GROUP
CITY FERGUS FALLS
FERGUS POWER PUMP INC
FOTH & VAN DYKE
GALL'S INC
GE CAPITAL (CA)
GODFATHERS EXTERMINATING INC
GOODIN COMPANY
GOPHER STATE ONE CALL
GRAINGER INC
GRANT'S MECHANICAL
GREEN LIGHTS RECYCLING INC
CHRISTINE GREENE
H & L MESABI
DAVID HAUSER
HAWES SEPTIC TANK PUMPING
HEDAHLS HEADQUARTERS
HSBC BUSINESS SOLUTIONS
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
ISSUETRAK INC
JOHN'S HEATING & AC INC
ERWIN JOHNSON
KELLY SERVICES INC
KNUTSON ELECTRIC REBUILDING
LAB SAFETY SUPPLY INC
LAKE REGION HEALTHCARE CORP
LARRY OTT INC TRUCK SERVICE
LAWSON PRODUCTS INC
AMOUNT
2,755.00
34.20
17.15
78.05
138.39
160.00
95.13
13.81
89.40
10.66
52.25
82.70
39.28
102.00
7,093.21
92.32
5,789.41
175.00
821.46
180.18
242.52
21.70
11.37
160.00
33,144.20
117.89
156.00
2,764.00
1,875.60
330.00
7,540.48
83.73
374.05
263.13
38.64
14.20
14.98
568.63
964.85
37.49
730.61
370.00
70.00
141.95
17.91
64.22
112.00
130.51
600.00
318.42
11.46
700.00
73.13
412.82
960.00
1,375.00
343.36
OTC Board of Commissioners' Minutes
March 23, 2010
Attachment A, Page 2
ROGER LEWIS
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN COMPANY INC.
MARCO
MARCO INC ST LOUIS
MCHRMA
JAMES MCMAHON
MFIA
MID-CENTRAL EQUIPMENT INC
MINNKOTA
MN DEPT OF HEAL TH
MN STATE AUDITOR
NANIK'$ ELECTRIC
NELSON AUTO CENTER
KEVIN NEWBORG
NORTH AMERICAN SALT CO
NORTHSTAR TECHNOLOGY GROUP INC
ONE CALL LOCATORS LTD
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL CO PUBLIC HEALTH
OTTER TAIL TELCOM
OTTERTAIL AGGREGATE
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
OVERHEAD DOOR CO OF FERGUS FAL
OVERLAND MECHANICAL SERVICES
PELICAN RAPIDS PRESS
PEPSIAMERICAS
PERHAM SAND & GRAVEL
PITNEY BOWES
PRO-WEST & ASSOCIATES INC
PRODUCTIVE ALTERNATIVES INC
RDO EQUIPMENT CO FARGO
RDO TRUCK CENTERS
RETROFIT COMPANIES INC
ROCKHURST UNIVERSITY
RUFFRIDGE JOHNSON EQUIP CO INC
RUTTGER$ BAY LAKE LODGE
SCHMIDT MARBLE AND WOOD
SIMPLEXGRINNELL LP
SPRINT
ST JOSEPH EQUIPMENT INC
STEINS INC
STREICHER$
SUNRISE EQUIPMENT INC
SYNERGY GRAPHICS
TASER INTERNATIONAL
GARY TORGERSON
TRANQUILITY BUILDING SERVICES
UGSTAD PLUMBING INC
UNIFORMS UNLIMITED
UNIV OF MN EXTENSION SERVICE
US BANK
VICTOR LUNDEEN COMPANY
VIKING GARAGE DOOR COMPANY INC
VOSS LIGHTING
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WEST PAYMENT CENTER
WHITE BANNER UNIFORM SHOP
ZIEGLER INC
3RD DISTRICT SHERIFF'S ASSOC IA
•••• FINAL TOTAL. ..... .
184.95
434.01
147.10
15.50
1,571.40
331.65
100.00
4.90
200.00
218.03
29.00
350.00
3,730.00
86.30
44,807.79
583.33
16,211.73
87.79
60.08
199.50
256.00
37.35
398.75
80.76
10,252.00
672.00
247.35
35.00
481.99
47.70
1,528.56
1,272.50
69.24
962.70
1,059.67
1,081.17
199.20
3,248.95
355.95
2,287.50
7,838.22
559.86
21.37
917.27
86.52
1,777.05
6,123.31
650.00
10.00
908.44
2,354.78
114.35
56.64
431.25
76.42
204.01
23.77
1,634.60
793.35
649.87
99.00
9.83
50.00
$192,291.76 ••••
•
To: Otter Tail County Employees
From: Human Resource Department
Subject: Voluntary Furlough Plan
OTC Voluntary Furlough Plan
Approved by County Board
Attachment B, March 23, 20 I 0
The Otter Tail County Commissioners approved the following furlough plan. The plan will allow employees
on a volunteer basis to request up to 96 hours offurlough (unpaid time off) during a calendar year, beginning
April I. 20 IO and possibly continuing through December 3 I. 20 I 1.
Employees on a volunteer basis may request up to 96 hours of furlough (unpaid time off) during a calendar
year (January I to December 31 ). The plan will be in affect beginning April I. 20 IO through December 31,
2011. This is based on eight (8) hours per month. For 2010, the maximum furlough hours will be 72 hours.
By agreement, employees may take more than eight (8) hours in one month.
If an employee requests furlough time, the following will apply:
A. The leave will not exceed 96 hours within a calendar year or 12 days for Exempt
employees.
B. For non exempt (hourly) employees leave time can be taken in increments of no
less than one (I) hour.
C. For exempt employees, leave time will need to be taken in increments of no less
than a day.
D. Exempt employees cannot work more than 40 hours during the week they use
voluntary furlough hours.
E. The employee's longevity and seniority will not be affected.
F. The employee will not be prorated on insurance benefits, vacation accrual, or sick
leave accrual, holiday accrual and/or holiday pay.
G. The leave is subject to prior approval by the Department Head and the County
Coordinator or their designees.
The· County reserves the right to deny any employee's request for unpaid time based on the number of
requests received, an employee's critical skills, and business needs. The County will only approve unpaid
time in situations when the County could absorb the loss of hours within the department/unit without
significantly impacting service. Voluntary furloughs shall be planned ahead of time on a quarterly basis (by
April 30th for the 2"d quarter; thereafter, 30 days in advance of a calendar quarter).
Requests for furlough (unpaid leave) will need to be in writing, and each department will be required to track
the total hours taken so not to exceed the 96 hours. Employees must document the unpaid leave time on their
timesheet in the explanation area as "furlough".
*Please note that unpaid time will affect your PERA and Social Security as these are determined based on
wages.
For PERA: Generally, there is no effect on your pension unless you are within 5 years of retirement. If
an employee chooses to pay their portion to buy back furlough time from PERA, it must be made within
one year of your return or within 30 days of your tennination of public service, whichever is sooner. If
an employee chooses a buy back, Otter Tail County will pay the employer portion.
Date
Date