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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/09/2010MINUTES OF THE OTTERTAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, February 9, 2010 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, February 9, 2010, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Lindquist, second by Rogness, and unanimously carried to approve the Human Services Board agenda of February 9, 2010 as mailed. Approval of Minutes Motion by Erickson, second by Froemming, and unanimously carried to approve the Human Services Board minutes of January 26, 2010 as mailed. Committee of the Whole Discussion Commissioner, Doug Huebsch reported that funding for the Perham Resource Recovery Center is in the Senate and House bonding bill as a result of our legislators work on this project. Probation Department 2009 Annual Report Probation Director, Chuck Kitzman briefed the Board on statistics and trends in the Probation Department 2009 Annual Report. He referred to the juvenile delinquent and petty offenses noting that alcohol offenses were the highest on the list. He discussed various programs such as the Change Direction -Drug Education Program, Keys to lnnervision Program, Teen Tobacco Awareness, Theft Clinic, and Alive at 25 Program. Mr. Kitzman discussed adult offenses with OWi's being the leading offense. Statistics were included on the DWI Court program which is fairly new in Otter Tail County and Mr. Kitzman talked about the successes in this program. Lengthy discussion took place regarding the juvenile out-of-home placements that occurred in 2009. Collection of supervision fees was reported at 84.21 %. Public Health Contract Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between the County of Otter Tail Public Health Department and Evergreen Perinatal Education to provide a three-day regional conference March 30 -April 1, 2010 at a cost of $8,500.00. Funding is provided through the State Improvement Plan Grant. Indoor Air Quality Evaluation Public Health Director, Diane Thorson requested approval of an environmental health assessment contract with ARS Environmental Health, Inc. to address indoor air quality issues at the Courthouse. Discussion took place regarding the testing and analysis included in the contract. Because this is a safety issue, Commissioner Huebsch offered a motion, seconded by Lindquist to approve Proposal No. 09-35 between the County of Otter Tail and ARS Environmental Health, Inc. for an environmental assessment at the Courthouse at a cost not to exceed $2,970.00. This expense will be paid from dollars remaining in the 2009 Safety Budget that has been rolled over into the General Fund. Motion carried unanimously. OTC Board of Commissioners' Minutes February 9, 2010 Page2 H1N1 Funding Ms. Thorson reported that Otter Tail County is eligible for an additional $50,000 from the federal government to continue with H1 N1 shots. The Public Health Department is tracking those that need to receive a second shot. Commissioners suggested use of grant dollars to provide creative education. Adult Mental Health Local Advisory Committee Adult Mental Health LAC member, Luanne Hanson, provided a brief overview of the committee's activities during 2009 and submitted a handout. Ms. Hanson reported that the Jail Outreach Program is a new initiative that provides information for jails. A Mental Health professional is now available in the jail system with service after hours and on weekends. Referrals are also received from jail staff prior to an inmate's release. Another new focus is collaboration between the Adult MH LAC and Childrens' MH LAC to use each others' sources and ideas to educate the public. Mobile Crisis Team Update Program Director, Beth Zimmerman introduced the Mobile Mental Health Crisis Response Team and Crisis Bed Programs and provided several handouts. The crisis stabilization unit is located on the south end of the Willows building owned by Productive Alternatives providing a home like environment for people in crises. Their goal is to have supports in place to return people to their home and reduce the need for hospitalizations. Ms. Zimmerman also explained their phone support program and their ability to connect people with the appropriate resources. Human Services Contract Approval Motion by Erickson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute the following Human Services contracts: Agency Program Effective Targeted Funding Source Date Pooulation Minnesota State Waivered Services 01/01/10 Persons with State Waiver Funds and MA Operated through Mental Retardation Community 12/31/11 or related Services conditions (MSOCS\ REM Waivered & Waivered Services and 01/01/10 Persons with AC/EW or GAOi Waiver Funds ILS Independent Living Skills through Mental Retardation and MA 12/31/10 or related conditions REM SILS Semi-Independent Living 01/01/10 Persons with County of Financial Skills through Mental Retardation Responsibility $33.94 per hour 12/31/10 or related conditions OTC Court Legal Representation for 01/01/10 Parents of CHIPS OTC Court Admin contracts with Administration CHIPS and TPR Cases through & TPR Cases 3 Attorneys at a cost of 12/31/10 $1,390.50 oer month each LMHC SOS/Aftercare/ARMHS 01/01/10 Clinical Supervision BCOW MH Initiative (Addendum) through & Office Rental/IT Clinical Supervision-not to 12/31/10 Support exceed $7,745, Office rental & IT Sunnort not to exceed $3,300 Livewell Adult Foster Care 01/01/10 Elderly and AC/EW/CADI or TBI Waivered Brad Kastelle through Disabled Funds 06130110 , I OTC Board of Commissioners' Minutes February 9, 201 0 Page 3 Other Human Services Correspondence Human Services Director, John Dinsmore submitted a list of all Human Services contracts, of which, about 130 are purchase of service contracts. He also provided a handout entitled "Region IV Human Service 2010 Legislative Positions -MACSSA's Priority Issues to Address". Approval to Pay Bills & Claims Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the Human Services bills and claims as presented. Adjournment At 10:42 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human Services Board adjourned until Tuesday, February 23, 2010. Dated: A2,/~3 /2p1p j OTTER TAIL COUNTY HUMAN SERVICES BOARD Attest: ~~ ~ Larry Kr n, Gerl< Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 9, 2010, at 11 :00 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Erickson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of February 9, 201 O with the following additions: Closed Session -Attorney Client Privilege Closed Session -Labor Negotiation Strategies Approval of Minutes Motion by Rogness, second by Lindquist, and unanimously carried to approve the Board of Commissioners minutes of February 2, 2010 with the following correction: In the February 2, 2010 Board of Commissioners' Minutes, Page 3, the attendance at the Closed Session held at 6:15 p.m. was incorrect. It is corrected to state that Commissioners Froemming, Lindquist, Huebsch, and Rogness and the County Attorney were present and the session was completed and meeting adjourned at 6:30 p.m. Approval to Pay Bills Motion by Erickson, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Geotechnical Evaluation for S.P. 56-601-54 Motion by Rogness, second by Huebsch, and unanimously carried to approve the appropriate County Officials' signatures to execute a contract between the County of Otter Tail Highway Department and Braun lntertec to provide soil borings for overlay on County Road 1 from County Road 1 O east to County Road 35. The cost of the work is not to exceed $6,700. OTC Board of Commissioners' Minutes February 9, 2010 Page 4 Approval to Hire Seasonal Highway Workers Motion by Rogness, second by Erickson, and unanimously carried to authorize hiring for the following seasonal highway positions as presented by the Highway Engineer: Three Engineering Technician I Seasonal Positions Two Sign Technician Seasonal Positions Engineering Aides and Technicians assist with project surveying and construction inspection. Sign Technicians assist with maintenance of signs throughout the County. Minnesota Rural Counties Caucus Membership Dues Motion by Froemming, second by Erickson, and unanimously carried to approve payment, in the amount of $2,100.00, from the General Revenue Fund to MRCC for Otter Tail County's 2010 membership dues. License Application Motion by Lindquist, second by Huebsch, and unanimously carried to approve the following applicant for license: .. Clear Lake Resort 12296 275th Ave Dalton, MN 56324 Renewal of Consumption and Display Permit Public Hearing -Fergus Falls South Demolition Landfill Permit Request At 11 :05 a.m., Chairman Froemming opened the Public Hearing for the City of Fergus Falls South Demolition Landfill Permit request. Present for the hearing were representatives from the Minnesota Pollution Control Agency, City of Fergus Falls, County Solid Waste Director, Mike Hanan, and several members of the public. Mr. Hanan stated that at the last meeting in December of 2009, modifications to the permit application for the Fergus Falls South Demolition site were discussed. Commissioners requested a briefing on the modifications. Houston Engineering Project Manager, Bart Schultz, presented a memo explaining the demolition facility history and proposed development of the southern portion of the facility. Phase 1 of the project is to develop a space south of the current active demolition cell. The landfill office will be moved east of the new cell where recyclable drop-offs, electronics, and tires will be located. When phase 1 & 2 are filled, the site will move southeast of the office, then further south and around in a clockwise fashion so there is always visibility from the landfill office as the work/filling is done. This was identified on a map as Phase 3a & 3b, 4a & 4b, and 5a & 5b. A question was asked if the development order could be changed moving around in a counter clockwise fashion to protect residents on Oak Street for a longer period of time. The capacity of each phase/demo cell was discussed. Mr. Schultz stated that the natural topography lends itself towards the clockwise plan. Fencing and the tree planting (landscaping) plan were explained. Commissioner Rogness requ~ted signage on the top of the hill on Union Avenue before turning towards the landfill that identifies whether or not the landfill is open. This may help with needless traffic on Oak Street. At 11 :26 a.m., Chair Froem'ming opened the meeting for public comment. John Helland, resident of 2029 South Oak, invited commissioners and other interested parties to visit his house and see the visibility to the demolition/landfill site from his kitchen. He expressed concern that the box elder screening across the road is not a long term tree. He stated that signage before reaching the facility would help, but, his number one concern is the dust off the cell. OTC Board of Commissioners' Minutes February 9, 2010 Page5 Solid Waste Director, Mike Hanan stated that the Board of Commissioners needs to determine if they intend to issue a license for the South Demolition facility and if so, the Board needs .to set a time period for the license which must expire at the end of a year. Additionally, the Board must determine the amount of the bond that is required. Commissioners requested that Mr. Hanan put together a complete recommendation on these items and return to the Board. Chairman Froemming closed the Public Hearing at 11 :37 a.m. Evaluation Services for Court Administration Motion by Lindquist, second by Rogness, and unanimously carried to approve the Chairman's signature to execute a contract between Otter Tail County and Lakeland Mental Health Center for psychological and psychiatric evaluations ordered by the Court for the period of January 1, 201 O to December 31, 2010. Recess & Reconvene At 11 :43 a.m., Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1:00 p.m. Engineer's Report for County Drainage System No. 16 Jeff Langen P.E., from Houston Engineering, presented an Engineer's Study (HE Project No. R096394-001) for repair to Otter Tail County Ditch No. 16 in Section 2 and 11 of Clitherall Township. In preparing the scope of the engineering study, it was determined that the study address the existing conditions of the County Ditch 16 channel and determine the as constructed condition of the system. Also, the study would determine applicable repair requirements according to state law, and evaluate proposed repairs to the system by developing and modeling various flows to determine impacts along the complete drainage corridor. Mr. Langen referred to Page 3 of the study and discussed the history of the existing ditch system. He explained the process used to inspect the system. It was determined that there were various areas where culverts were not adequate in size for the flows experienced. He discussed the study results and conclusions on Page 7. No original as constructed ditch information was found. The biggest issue is the depth or the elevation of the bottom of the ditch. The best information was at the outlet of Clitherall Lake. The DNR had detailed survey information from 1973. Mr. Langen referenced the lower estimated profile grade of the ditch (LEPG) and upper estimated profile grade of the ditch (UEPG), elevations at West Battle Lake projected to Clitherall Lake and compared the information with survey and soil data. The Engineer's Study recommends that the 2-24" culverts under Bonnie Beach Road be removed and replaced with a single 42" culvert 1 ½ to 2 ft. below the existing culvert elevation. The single 30" culvert through N. Clitherall Lake Road is proposed to be removed and replaced with a single 42" culvert at 1.4 ft. below the existing culvert elevation. The culvert under State Hwy 210 will not be changed. The existing runout from Clitherall Lake is 1335.5 ft. and the study recommends dropping the runout to 1335 ft. which is 1½ ft. below the Ordinary High Water Level (OHWL). DNR permits would be required to complete this work. OTC Board of Commissioners' Minutes February 9, 2010 Page6 Discussion took place regarding how the homes along. N. Clitherall Lake Road would be affected. Mr. Langen stated that, if flow rate is the same as in 2009, the Clitherall Lake water level will be about ½ ft. lower. He stated that, in 2009, the culverts were not controlling the level of Clitherall Lake, but, rather it was the Clitherall Lake outlet which was maintaining the level of Clitherall Lake. Mr. Langen also stated that if everything was left the same except to increase the culverts, there would be less up and down elevations on Clitherall Lake. Discussion took place regarding West Battle Lake. Mr. Langen reported that West Battle Lake has 16 times the discharge capacity than Clitherall Lake and twice the storage capacity. Based on the Engineer's Study and model, there is no significant affect on any of the lakes in the channel. Removing ½ ft. of debris from the channel will increase the flow rate but will not significantly affect West Battle Lake. Mr. Langen stated that the analysis ended at the point where the channel enters West Battle Lake. He suggested that some verification is required to find the deepest channel that goes out into the lake. Also, debris needs to be removed at the outlet of West Battle Lake and the culvert under Highway 210. It will be critical that the water get through at Highway 210 and on to West Battle Lake. Discussion took place about surveying the inlet of West Battle Lake to insure the water will get into West Battle Lake. Motion by Lindquist, second by Huebsch, and unanimously carried to direct the Ditch Inspector to apply for the required permits from the DNR for work in County Drainage System No. 16 based on the Engineer's report presented. A public hearing will be part of the process once costs are associated to the project. Proposed Shoreland Ordinance Revision Land & Resource Director, Bill Kalar handed out a proposed amendment to the Shoreland Management Ordinance regarding Recreational Camping Units (RCU). The Board agreed with Option #1 and requested that a public hearing be established for amendment to the Ordinance. Closed to the Public At 2:35 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss litigation in the matter of foreclosure proceedings relative to the Ethanol Plant. The closed session is authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated Commissioners, the County Attorney, County Coordinator and Board Secretary. At 2:42 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Human Services, Nursing, and Facilities Maintenance collective bargaining unions. Present were all five seated Commissioners, County Attorney, County Coordinator and Board Secretary. At 3:02 p.m., upon completion of the closed sessions, Chairman Froemming reconvened the meeting in open session. Lakes Country Service Cooperative Membership Dues Motion by Erickson, second by Rogness, and unanimously carried to approve payment to Lakes Country Service Cooperative, in the amount of $250.00 for annual membership dues. Adjournment OTC Board of Commissioners' Minutes February 9, 2010 Page 7 At 3:14 p.m., on February 9, 2010, Chairman Froemming adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, February 16, 2010. Dated: _..,_o..,a1,ra.J/-"'-""'-l-/.,.="""'o~---OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: _,&~ ~ LanyKr n, Clerk -I ' By:--=-Kf;~::..._.jL,~~⇒~-,---;----::::,---,---Rog , Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes February 9, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 2/09/2010 FOR PAYMENT 2/09/2010 VENDOR NAME CYNDI ABBOTT AMERICAN TOWER CORPORATION AMERIGAS ARVIG COMMUNICATION SYSTEMS AT&T MOBILITY ATTACHMENTS INTERNATIONAL INC AUTO VALUE FERGUS FALLS AUTO VALUE WADENA BARNA GUZY & STEFFEN LTD BATTLE LAKE AUTO PARTS DWIGHT SERVEN BEYER BODY SHOP INC BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS INC CARR'S LAKE COUNTRY SUPERMARKE CARR'S TREE SERVICE CDW GOVERNMENT INC CENTRAL STATES WIRE PRODUCTS I CERTIFIED AUTO REPAIR CODE 4 SERVICES LLC COMSTOCK CONSTRUCTION OF MN COOPERS TECHNOLOGY GROUP CRAGUNS LODGE AND CONFERENCE C DAKOTA PRINTERS LLC DAN'S TOWING & REPAIR KA THY DOMHOL T DRIVER & VEHICLE SERVICES DIVS GARRETT EASTWOOD EGGE CONSTRUCTION INC EHLERS & ASSOCIATES INC EVERTS LUMBER CO MAYNARD FALK FASTENAL COMPANY FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS TIRE CENTER FREMONT INDUSTRIES INC GENERAL PARTS LLC H&LMESABI HANSON'S PLUMBING & HEATING IN BRUCE HAUGRUD HENNING LUMBER INC HENRY'S FOODS INC HILL TOP LUMBER INC HOTSY EQUIPMENT OF MN HSBC BUSINESS SOLUTIONS INNOVATIVE OFFICE SOLUTIONS K.1.D.LEASING KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING L &L SERVICE LAB SAFETY SUPPLY INC LAKE REGION HEALTHCARE CORP LAKES CAFE II AMOUNT 29.50 96.81 622.22 200.00 862.03 762.66 255.84 10.36 204.79 194.56 209.99 133.59 90.48 947.39 38.78 44.25 29.98 5,264.00 166.64 553.24 809.00 685.01 578.00 78.57 51.70 148.82 304.50 152.80 297.50 100.00 27.51 270.00 29.82 15.96 3,450.09 9,484.00 1,634.54 18,554.41 1,716.46 244.64 16.73 1,744.20 74.00 142.49 2.13 1,888.48 57.73 125.60 123.00 3,403.26 256.44 630.00 151.91 14.99 225.44 250.00 195.00 OTC Board of Commissioners' Minutes February 9, 2010 Attachment A, Page 2 LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE PATLARUM BRIAN LENDE LEWIS WELDING & EQUIPMENT LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO INC ST LOUIS MCCC Ml 33 MICK'S SCUBA INC MIDWEST TESTING LABORATORY MN MOTOR COMPANY NACVSO NORTH AMERICAN SALT CO NORTHERN SAFETY TECHNOLOGY INC OLSON FUNERAL HOME RICHARD OLSON OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE OVERHEAD DOOR CO OF FERGUS FAL OVERLAND MECHANICAL SERVICES PEBBLE LAKE TAKE 5 PEPSIAMERICAS PITNEY BOWES POWER PLAN REED BUSINESS INFORMATION ROYAL TIRE INC RUBBER STAMP CHAMP SBLC-FF SCHWAAB INC SEWER SERVICE SIGELMAN STEEL & RECYCLING INC PAUL SIMENGAARD STEINS INC STRAND HARDWARE & RADIO SHACK STREICHERS SUNRISE EQUIPMENT INC TITAN ACCESS ACCOUNT UGSTAD PLUMBING INC CHUCK UNTIEDT VERGAS HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VOSS LIGHTING WADENA HIDE & FUR COMPANY WHITE BANNER UNIFORM SHOP XEROX CORPORATION •••• FINAL TOTAL. ..... . 5.34 1,250.00 82.06 142.49 21.16 142.45 518.13 469.12 75.00 101.12 7,596.00 173.88 300.00 18,342.58 327.39 225.00 2,998.00 138.00 84.67 225.00 4,880.00 9,582.25 144.43 90.00 411.62 368.12 200.56 156.72 555.96 3,150.46 13.84 111.64 105.42 340.00 79.78 58.26 2,204.20 214.92 980.84 811.72 1,094.62 67.04 1,000.00 84.09 168.88 220.16 23.42 21.80 106.00 168.42 $119,284.40 ....