The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 01/19/2010r'r:-··~- \;,' ~I'' MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, January 19, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 19, 2010, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners, Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, Doug Huebsch and Lee Rogness present. Approval of Agenda Motion by Rogness, second by Erickson, and unanimously carried to approve the Board of Commissioners agenda of January 19, 2010. Approval of Minutes Motion by Lindquist, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of January 12, 2010 as presented. Approval to Pay Bills Motion by Erickson, second by Lindquist, and unanimously carried to approve payment of the County•Board bills per Attachment A of these minutes. Cashier's Check Accepted Motion by Huebsch, second by Lindquist, and unanimously carried to accept a Cashier's check from John Young in lieu of bringing his proposed road into compliance with Otter Tail County's Subdivision Controls Ordinance on the property described as Lot 1 Blk 1 & Lot 1 Blk 2 Bal-View Estates & that part of the NW1/4 SE1/4, which lies Nwly of the dedicated public road in Bal-View Estates & adjoins the W line of said NW1/4 SE1/4, Sec 31, Otter Tail Township; Otter Tail Lake (56-242), GD/ Non-Shoreland, so that the Final Plat can be filed. Pawn Shop Ordinance Discussion Lieutenant Mark Englund, Sergeant Al Frank and Fergus Falls Police Department Detective Carol Schmaltz discussed the draft of the Pawn Shop Ordinance. Otter Tail County has five pawn shops and having an ordinance requiring pawn shops to make an electronic record of everything they purchase will make tracking and recovering stolen property easier. The Commissioners gave their approval to move forward with the ordinance. Recess & Reconvene At 9:50 a.m. Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. At 9:54 a.m., Chairman Froemming declared the meeting reconvened. State Auditor Exit Conference State Auditor, Bob Johnson, conducted an Exit Conference regarding the 2008 Otter Tail County Financial Statements. He submitted revenue and expenditure fund balances, cash balances, and unreserved fund balances. Mr. Johnson reviewed the schedule of findings and stated that the County's financial report is very good. Mr. Johnson recommended that the County Board review the Uniform Policy among items that should be looked at are taxable items that tax is not being withheld on and setting a price range on certain expenditures. Solid Waste Haulers License Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Solid Waste Hauler license for Detroit Lakes Disposal of Detroit Lakes for 2010. OTC Board of Commissioners' Minutes January 19, 2010 Page 2 Recess and Reconvene At 10:29 a.m., Chairman Froemming declared the meeting recessed for a Capital Improvement Committee Meeting. The meeting was reconvened at 11:12 a.m. Planning Commission Recommendations Conditional Use Permit -Jason & Robin Ecker: Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use Permit for Topographical Alteration as recommended by the Planning Commission. The property is described as Quiet Creek Estates Lot 1 Blk1, Section 32 of Corliss Township; Big Pine Lake (56-130), GD. Conditional Use Permit -Otter Tail County Highway Department: Motion by Erickson, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for the installation of a water level control system as recommended by the Planning Commission. The project is located near Deadman Lake: NE1/4 of NW1/4, NE1/4 of SW1/4 and SW1/4, Section 19, Pelican Township/T136N, R44W; Project No. SAP 56-630-10 & East Olaf Lake: SE1/4 of SW 1/4, Section 18, Pelican Township/T136N, R44W; Project No SAP 56-630-10; Olaf Lake (56-950), RD & Deadman Lake (56-951), NE Conditional Use Permit -LeRoy J & Betty M Fielder: Motion by Erickson, second by Huebsch, and unanimously carried to approve a Conditional Use Permit for the purposes of raising warm weather night crawlers with a the condition that approximately 1 O' of existing lilacs are removed fpr purposes of vehicle visibility, as recommended by the Planning Commission. The property is described as Lot 1 Blk 1 Church Bay Beach, Section 22 of Dunn Township; Franklin Lake (56-759), RD. Conditional Use Permit -Allen & Carmen Arvig: Land & Resource Director, Bill Kalar explained that the Planning Commission recommended approval with condition of Conditional Use Permit of Allen & Carmen Arvig. The property is described as Lots 11, 12 & 13 Oakland Beach, Section 1 of Perham Township; Little Pine Lake (56-142), GD. Condition being the swale works as an interceptor to the satisfaction of Land and Resource Management. Paul Carlson, Attorney and Tom Clemenhagen, Engineer, representing Bill Cavanaugh expressed opposition to the plan. Some of the concerns included drainage, fill material that was already placed onsite, and a proposed barrier wall. A motion was made by Lindquist, and seconded by Rogness to table any motion until the two parties involved can meet and come to an agreement. Discussion followed. Rogness rescinded his second to the motion. Lindquist rescinded his motion. After further discussion a motion was made by Lindquist, second by Erickson to approve with condition as recommended by the Planning Commission the Conditional Use Permit of Allen & Carmen Arvig, with the additional statement that the plan can precede with or without the wall, and the wall will not be a required part of the plan. Chairman Froemming called for a roll call vote. Motion carried as follows: Commissioner Rogness Commissioner Huebsch Commissioner Erickson Commissioner Lindquist Commissioner Froemming Yea Nay Abstain X X X X Recess and Reconvene X At 11 :42 a.m., Chairman Froemming declared the meeting recessed for a Personnel Committee Meeting. The meeting was reconvened at 11 :44 with Commissioners Rogness, Huebsch and Froemming present. Commissioners Erickson and Lindquist were attended the Personnel Committee Meeting. Red River Basin Discussion GIS Coordinator, Brian Armstrong reported to the Board on the Red River Basin Technical Committee meeting he recently attended. Discussion followed. Recess and Reconvene At 12:03 p.m., Chairman Froemming declared the meeting recessed for a Personnel Committee Meeting and lunch. The meeting reconvened at 1 :28 p.m. with all seated Commissioners present. Exempt Permit OTC Board of Commissioners' Minutes January 19, 2010 Page 3 Motion by Erickson, second by Lindquist, and unanimously carried to approve with No Waiting Period, the LG220 Application for Exempt Permit as submitted by the St. James Catholic Church for an event scheduled for Sunday, July 25, 2010 at the St. James Catholic Church located at 32009 County Highway 74. Minnesota Heartland Tourism Association Annual Report Auditor, Wayne Stein, presented the Minnesota Heartland Tourism Association Annual Report to the County Board. Payment Approval -Groomer for Otter Trail Riders Snowmobile Club Motion by Huebsch, second by Lindquist, and unanimously carried to approve payment to the Otter Trail Riders Snowmobile Club for the purchase of 2010 Tucker Terra Model 2000D1-28R-6-173 Groomer as follows: Total Purchase Price $155,561.30 Less -Non Grant Eligible 38 535.30 Total $117,026.00 Otter Tail County will be reimbursed as follows: $58,513.00 from Otter Trail Riders Snowmobile Club Total $ 58,513.00 through DNR Project Agreement #0030-09-1 B $117,026.00 Payment Approval Motion by Rogness, second by Erickson, and unanimously carried to approve payment in the amount of $1,452.73 to the City of St. Cloud for support and maintenance of the Minnesota Regional Radio Joint Powers Board. Confidentiality and Indemnification Agreement Motion by Erickson, second by Rogness, and unanimously carried to authorize the County Auditor's signature on the Confidentiality and Indemnification Agreement between Blue Cross Blue Shield of Minnesota, Hildi, Incorporated and Otter Tail County for the release of data, which includes both confidential and protected health information necessary to adequately complete the GASB actuarial valuations of Otter Tail County's post employment obligations. Approval to Transfer Funds Motion by Huebsch, second by Erickson and unanimously carried, to approve an operating transfer from the General Fund to Debt Service Fund to fund the February 1, 201 O debt service payment (principal and interest) as noted below: GO Tax Abatement Bonds, Series 20078 Principal Interest Paying Agent GO Tax Abatement Bonds, Series 2007C Principal Interest Total Due Less -Available Funds Amount of Transfer - Vehicle Purchase 200,000.00 117,890.00 450.00 325,000.00 8,287.50 651,627.50 11,512.60 640,114.90 Motion by Lindquist, second by Huebsch and unanimously carried to transfer the insurance proceeds received from MCIT, in the amount of $10,825.00 (representing the total loss & deductions for the total loss of a 2008 Ford Crown Victoria) from the General Revenue Fund to the Capital Expenditure Fund to be used along with other Capital Improvement Funds from the Sheriff's account for purchase of a replacement squad vehicle. OTC Board of Commissioners' Minutes January 19, 201 O Page4 Capital Improvement Requests Motion by Huebsch, second by Rogness and unanimously carried to approve the following expenditures in the Sheriffs' Department: Vehicles - SWAT Equipment Investigative Equipment and Cameras Training Equipment Mobile Data Computer Upgrades Approximate cost $310,550.00 $42,800.00* $9,450.00· $5,ooo oo· $27,000.00* ·These figures are approximate costs. Human Services Vehicle Replacement Motion by Huebsch, second by Lindquist, and motion carried with Erickson opposed, to allow the Human Services Department to replace a destroyed car with the purchase of a van to transport families and children at the approximate cost of $20,000. Employees' Committee Request Motion by Erickson, second by Froemming, and unanimously carried to approve an expenditure of $988.60, for the Employee of the Month jackets and Years of Service Certificates for 2009. Closed to the Public At 2:43 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the Human Services, Nursing, and Facilities Maintenance collective bargaining unions. Present were all five seated Commissioners, the County Attorney, County Coordinator, and acting Board Secretary. Adjournment At 3:20 p.m., upon conclusion of the closed session, Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. Tuesday, January 26, 2010. CB/kc OTTER TAIL COUNTY BOARD OF COMMISSIONERS R~emm{g~issioners Chair By: OTC Board of Commissioners' Minutes January 19, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 1/19/2010 FOR PAYMENT 1/19/2010 VENDOR NAME AMOUNT A'VIANDS LLC ABG MAINTENANCE INC AMERICAN WELDING & GAS INC AMERIGAS ANDERSON LAND SURVEYING INC ARVIG COMMUNICATION SYSTEMS BANK OF THE WEST BARRETT EMS TRAINING BATTLE LAKE AUTO PARTS BATTLE LAKE MOTOR PATROL ASSN BATTLE LAKE STANDARD BCA ST OF MN BEN HOLZER UNLIMITED TERRY BENNETT BEYER BODY SHOP INC BLUESTONE TECHNOLOGIES INC BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS INC BREITBACH CONSTRUCTION CO CAROLINA SOFTWARE CARR'S LAKE COUNTRY SUPERMARKE CHRISTENSEN CONSTRUCTION CIT TECHNOLOGY FIN SERV INC CO OP SERVICES INC COMMISSIONER OF REVENUE COMPUTER INFORMATION SYSTEMS COOPERS TECHNOLOGY GROUP DAVID COSSETTE CULLIGAN CULLIGAN WATER COND D & T VENTURES LLC DAKOTA PRINTERS LLC DENZEL'S REGION WASTE INC DESIGN ELECTRONICS DICK'S STANDARD EAST OTTER TAIL FOCUS EGGE CONSTRUCTION INC FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL FERGUS FALLS MEDICAL GROUP CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FORCE AMERICA FOTH & VAN DYKE FSH COMMUNICATIONS LLC GALL'S INC 2,227.12 171.00 115.81 332.50 4,415.00 200.00 22.80 450.00 209.12 87.50 15.33 530.00 70.24 109.26 2,955.53 268.40 179.65 750.00 118,358.23 400.00 670.19 1,155.00 190.53 6,653.29 150.00 2,000.00 366.87 82.98 33.71 91.28 739.00 58.20 180.18 76.90 9509 40.00 191.25 4,160.19 599.16 2,926.99 1,907.59 4,125.32 5,720.00 4,049.74 434.92 1,723.96 128.26 159.28 OTC Board of Commissioners' Minutes January 19, 2010 Attachment A, Page 2 GIRL SCOUT TROOP 30899 JOHN GOOD PAT GRIESER BRUCE HANSTAD MARK HAUGE HENNING AUTO PARTS INC HENNING HARDWARE HENRY'S FOODS INC HILDI INC GERALD HOLO SANDY HOLO HOMESTEAD BUILDING SUPPLIES HOUSTON ENGINEERING INC INDEPENDENT EMERGENCY SERVICES INNOVATIVE OFFICE SOLUTIONS GREGORY JANUSZEWSKI KELLY SERVICES INC KOEP'S CLITHERALL CORNER L & L SERVICE LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE DEAN LARSON LOCATORS & SUPPLIES INC MARK AND BRENDA CONSTRUCTION I MCAA MCCC Ml 33 MCCOLLOUGH WELDING MIDWESTERN MAT RENTAL & SUPPLY MINNEAPOLIS CENTER FORENSIC PS MN DEPT OF AGRICULTURE MN DEPT OF NATURAL RESOURCES 0 NANIK'S ELECTRIC NAPA FERGUS FALLS NAPA OF PERHAM NAPA STANDARD PARTS OF WADENA NELSON AUTO CENTER NICE THREADS NORTHERN SAFETY TECHNOLOGY INC NORTHERN STATES SUPPLY INC NORTHSTAR TECHNOLOGY GROUP INC NOVA FIRE PROTECTION OLSON OIL CO INC OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER OTTERTAIL BAKERY OTTERTAIL TRUCKING INC OTTO OTTERS 4-H CLUB OVERHEAD DOOR CO OF FERGUS FAL PAMIDA PHARMACY PARK REGION CO OP 250.00 15.00 150.00 100.00 128.20 169.66 302.00 1,473.52 250.00 149.99 24.00 12.39 1,921.25 64.22 83.29 207.51 262.56 653.51 60.00 4,527.28 625.00 142.45 1,106.83 21,588.15 3,690.00 5,150.61 77.59 164.47 1,250.00 200.00 140.00 253.00 5.77 72.49 80.32 1,645.06 10.00 539.87 177.19 9,500.00 348.00 1,897.47 124.00 200.00 66,712.00 19.00 9,339.00 250.00 60.00 5,601.18 603.10 PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PELICAN RAPIDS TESORO PENROSE OIL COMPANY PEPSIAMERICAS PERHAM ACE HARDWARE PERHAM AREA EMS CITY PERHAM PETE'S AMOCO CHERYL PETERSEN JON PETTERSON POSTMASTER PRAIRIE IMPLEMENT INC PRAXAIR DISTRIBUTION INC PREMIUM WATERS INC PRO AG FARMERS CO OP PRO-WEST & ASSOCIATES INC PRODUCTIVE ALTERNATIVES INC PUBLIC SAFETY CENTER INC QUARTERMASTER QUICK'S NAPA AUTO PARTS QUILL CORPORATION RA Y'S OIL COMPANY RDO EQUIPMENT CO FARGO RDO TRUCK CENTERS REVIEW ENTERPRISES INC RYAN'S REPAIR SCHWAAB INC SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SIGELMAN STEEL & RECYCLING INC SNIPERCRAFT INC SOUTHTOWN C-STORE STEINS INC STEVE'S SANITATION INC STREICHERS SUPER SEPTIC & EXCAVATION TITAN ACCESS ACCOUNT TNT REPAIR INC SUSAN ULSCHMID KEITH VAN DYKE VERGAS HARDWARE VERGAS 66 ~CTORLUNDEENCOMPANY VIKING COCA-COLA WASTE MANAGEMENT WELLER OIL CO WHITE BANNER UNIFORM SHOP WINMAR HME XEROX CORPORATION ZIEGLER INC OTC Board of Commissioners' Minutes January 19, 2010 Attachment A, Page 3 260.80 45.00 155.00 3,549.58 678.00 31.74 330.00 123,878.76 3,912.96 84.95 15.00 40.00 274.75 413.61 39.59 2,177.95 4,947.50 165.66 1,081.91 35.58 111.23 191.45 2,352.60 18.34 490.24 39.60 273.98 101.51 5,775.00 420.00 337.57 450.00 1,779.51 313.74 1,398.74 237.64 77.19 61.50 144.62 24.00 22.94 84.28 3,073.69 108.16 275.20 5,224.49 231.40 129.00 198.00 192.56 6,088.83 OTC Board of Commissioners' Minutes January 19, 2010 Attachment A, Page 4 **** FINAL TOTAL .... 485,299.65