HomeMy WebLinkAboutBoard of Commissioners - Approved Minutes - 12/20/2022Board of Commissioners' Meeting Minutes
December 20, 2022
OTTER TAIL COUNTY-MINNESOTA
BOARD OF COMMISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
December 20, 2022 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:32 a.m. Tuesday, December 20, 2022, at the
Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice
Chair; Kurt Mortenson, Dan Bucholz and Lee Rogness were present.
APPROVAL OF AGENDA
Chair Murphy called for approval of the Board Agenda. Motion by Johnson, second by Mortenson and
unanimously carried to approve the Board of Commissioners' agenda of December 20, 2022, with the following
additions:
Consent Agenda: Additions as indicated in #8-1 O
General Discussion: AMC Legislative Conference & M-State Leadership Training
APPROVAL OF CONSENT AGENDA
Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as
amended:
Page 1 of 32
1. December 13, 2022, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for December 20, 2022 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for December 20, 2022 (Exhibit A)
4. Signature Authorization for CMH Respite Grant
5. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar
General #15641, Battle Lake, MN
6. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar
General #17996, Henning, MN
7. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar
General #21009, Ottertail, MN
8. Approval of the issuance of a 2023 Tobacco License to Ronald J. Wegscheid dba
Bluffton Oil Company
9. Approval of the issuance of a County Credit Card to Brooks Andersen, Recycling
Manager, as requested by Chris Mcconn, Otter Tail County Solid Waste Director
10. Approval of the issuance of a County Credit Card to Nicholas Heeter, Hazardous
Household Waste Manager as requested by Chris McConn, Otter Tail County Solid
Waste Director
Board of Commissioners' Meeting Minutes
December 20, 2022
RESOLUTION REGARDING APPOINTMENT TO
THE OTTER TAIL COUNTY EXTENSION COMMITTEE
OTTER TAIL COUNTY RESOLUTION NO. 2022-119
WHEREAS, the Otter tail County Board of Commissioners is charged with making appointments to the
Extension Committee, as authorized by M.S. 38.36, subdivision 1; and
WHEREAS, the Otter Tail County Extension Committee is comprised of nine members, two of which must be
County Commissioners; and
WHEREAS, the term of three years for members appointed by the board.
NOW, THEREFORE, BE It RESOLVED, that The Otter Tail County Board of Commissioners hereby makes
the following appointment to the Otter Tail County Extension Committee:
Appointment of James Minten to a three-year term on the Otter Tail County Extension
Committee beginning January 1, 2023 and ending December 31, 2026
Appointment of Tammy Nordick to a three-year term on the Otter Tail County Extension
Committee beginning January 1, 2023 and ending December 31, 2026
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attestui , · tcic, ~
Nicole Hansen, Clerk
RESOLUTION ENDORSING THE EFFORTS OF THE COMMUNITY SUPERVISION WORK
GROUP AND URGING THE LEGISLATURE TO PASS A NEW FUNDING FORMULA AND
SIGNIFICANT APPROPRIATION DURING THE 2023 LEGISLATIVE SESSION
OTTER TAIL COUNTY RESOLUTION NO. 2022-120
WHEREAS, community supervision is a fundamental part of the criminal justice system in Minnesota and
funding sufficient to ensure effective services is vital to public safety in all communities across the state; and
WHEREAS, community supervision includes services such as probation, supervised release, and intensive
supervised release; and
WHEREAS, Minnesota's counties provide essential community supervision services both as mandated by
M.S. Chapter 244.19 and also as delegated by the Department of Corrections under M.S. Chapter 401; and
Page 2 of 32
Board of Commissioners' Meeting Minutes
December 20. 2022
WHEREAS, when the Legislature decided that community supervision was best delivered through a state-
county partnership, it stated a clear intent that the state would provide significant funding to the counties for
the operation of local programs; and
WHEREAS, over the past 20 years, Minnesota has become the state with the lowest level of corrections
funding in the nation because the Legislature has not upheld its promise to provide adequate state resources
to support community supervision; and
WHEREAS, the Legislature's failure to adequately fund community supervision has increased local property
taxes on residents and businesses; and
WHEREAS, a revised community supervision funding formula is necessary to ensure that all communities in
Minnesota have enough state funding to provide a consistent standard for effective, evidence-based
community supervision services, regardless of local capacity to pay; and
WHEREAS, the Association of Minnesota Counties assembled the Community Supervision Work Group
including county leaders and experts in community supervision from all three supervision delivery systems to
study the needs of community supervision departments statewide and develop a single funding formula that
is transparent, needs based, and equitable among county and state supervision providers; and
WHEREAS, the Community Supervision Workgroup has taken up its charge to convene stakeholders across
the three probation delivery systems to oversee a study to create a unified recommendation for an equitable
and adequate funding formula and appropriation; and
WHEREAS, the Board of Directors of the Association of Minnesota Counties that represents the diverse
interests of Minnesota's 87 counties, voted to support a new funding formula that provides counties with the
resources needed to keep communities safe.
NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners endorses the efforts
of the Community Supervision Work Group and urges the Legislature to pass a new funding formula and
significant appropriation during the 2023 legislative session.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
n
AttesL/27' C DltJ U-~
Nicole Hansen, Clerk
Page 3 of 32 OTTERTAIL
COUNTY· MINNESOTA
Board of Commissioners' Meeting Minutes
December 20, 2022
OUT-OF-STATE TRAVEL
Motion by Johnson, second by Mortenson and unanimously carried to approve the Land and Resources
Management Director Chris LeClair to travel out of state to attend the 2023 Oregon Onsite Wastewater
Conference in Redmond, OR on February 17-18, 2023.
THC MORATORIUM
Motion by Rogness, second by Mortenson and unanimously carried to authorize an interim ordinance, for a
period of twelve (12) months, to place a moratorium on the sale of hemp derived THC food and beverages to
allow the county time to consider licensing and rules, sales management controls and other regulatory issues
with an effective date of February 1, 2023. This moratorium allows for cities to be exempted if they establish
licensing and rules, sales management controls, checking identifications (ID's), enforcement, compliance
checks, license fees and address other regulatory issues may, by resolution of the city council, be exempt
from this moratorium.
EASEMENT ENCROACHMENT & CONSENT AGREEMENT -CSAH 35 RESOLUTION
Motion by Johnson, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures for the Easement Encroachment and Consent Agreement between Otter Tail County and Western
Minnesota Municipal Power Agency and Missouri River Energy Services (WMMPA) for CSAH 35
reconstruction project to cross WMMPA's Easement Area as presented by County Engineer Chuck Grotte.
The Board previously adopted Resolution No. 2022-81 CSAH 35 Right of Way Acquisition for this project.
HEART OF THE LAKES -INSPECTION AGREEMENT AMENDMENT
Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials'
signatures for the amendment to the Construction Engineering Services agreement through Otter Tail County
and Houston Engineering, Inc. for the budget for Projects Nos. 4000-401 (West Segment), 4001-401
(McDonald Segment), and 4002-401 (Silent Segment) as presented by Parks and Trails Director Kevin
Fellbaum.
ACTION BY THE COUNTY BOARD ON THE
PROPOSED CONSTRUCTION OF A FISH PASSAGE PROJECT
AT PHELPS MILL PARK IN MAINE TOWNSHIP OF OTTER TAIL COUNTY
OTTER TAIL COUNTY RESOLUTION NO. 2022-134
WHEREAS, Otter Tail County is the owner of Phelps Mill Park and the Phelps Mill Dam, with both structures
and the surrounding district being listed on the State Historical Registry; and
WHEREAS, Otter Tail County has been working closely with the United States Fish and Wildlife Service
(USFWS), Minnesota Department of Natural Resources (MNDNR), and Houston Engineering for over a
decade to study and review several different options to allow for Sturgeon and other Fish species passage
around and over the dam at Phelps Mill Park; and
WHEREAS, Funding for the study and review of this potential project has been provided by USFWS and
MNDNR through grants; and
WHEREAS, Otter Tail County is generally supportive of efforts by MNDNR to reconnect rivers and the creation
of fish passage to improve overall river ecology and watershed health and formally supported a Phelps Mill
fish passage in 2017, contingent on a suitable design; and
Page 4 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
WHEREAS, the historical, cultural and archeological uniqueness of Phelps Mill Park and the Phelps Mill Dam
have made the creation of a fish passage particularly challenging; and
WHEREAS, Otter Tail County, MNDNR and USFWS have looked at many designs, including but not limited
to dam removal, rock arch rapids, and a by-pass fishway; and
WHEREAS, the State Historic Preservation Office (SHPO) has determined that any proposals that remove,
disguise, or otherwise alter the appearance of the dam would not be acceptable, leaving a by-pass fishway
as the only alternative design, requiring the removal of 30,000 cubic yards of material; and
WHEREAS, several groups, including but not limited to the Otter Tail County Historical Society, Minnesota
Chapter of the Society of Architectural Historians, Friends of Phelps Mill and the Minnesota State Historic
Preservation Office opposed construction of the bypass and indicated there are several grant programs
available for dam preservation.
NOW, THEREFORE, BE IT RESOLVED THAT, Otter Tail County by this resolution declines to proceed with
the construction of a fish bypass at Phelps Mill Park; and
BE IT FURTHER RESOLVED, the Board directs staff to collect information on the current condition of the dam
and anticipated cost for future repairs and preservation; and
BE IT FURTHER RESOLVED, the Board strongly urges the aforementioned historical groups to begin
identifying necessary grants and funding to ensure the dam can be preserved long-term.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
n
I \ / '
AttesL-::'.\CI ('CfA, Ji-/~
Nicole Hansen, Clerk
AMC LEGISLATIVE CONFERENCE
Discussion was held regarding the Association of Minnesota Counties (AMC) Legislative Conference on
February 22-23, 2023 in St. Paul, MN. Otter Tail County Commissioners plan to attend this conference.
M-STATE LEADERSHIP TRAINING
The Commissioners held discussion regarding a virtual training opportunity through M-State Workforce
Development Solutions which is offering leadership training sessions starting in January of 2023.
Page 5 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
RECESS & RECONVENE
At 9:34 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:49 a.m.
2023 SOLID WASTE HAULERS LIST
Motion by Johnson, second by Bucholz and unanimously carried to approve the 2023 Otter Tail County
Licensed Solid Waste Haulers list as presented.
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-122
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 71004990950000,
52000220154000, 32000990588000, 71004990861000, 16000330184000, 33000200123000,
29000040030004, 46000330126015, 08000160120004, 63000990162000 (collectively, the "Tax
Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
Page 6 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2024 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(b) The County shall provide the Abatement as specified in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
4. Tax Abatement Agreements. The Board hereby approves the Tax Abatement Agreements for payment of
the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz, with Commissioner Rogness abstaining, and, after discussion thereof
and upon vote being taken thereon, passed.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
C
Attesu\--1' Mtv ~
Nicole Hansen, Clerk
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-123
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
5. Recitals.
(a) On February 11, 2020, the County adopted Otter Tail County Resolution No. 2020-14 (the "Prior
Resolution"), approving property tax abatements for Parcel Identification Number
11000990344000 (the "Prior Parcel").
(b) Also on February 11, 2020, the County entered into a Tax Abatement Agreement (the
"Agreement") with Derek Kern (the "Owner"), to construct a residential structure (the "Project")
on the Prior Parcel.
(c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the
resulting parcels identified as Parcel Identification Number 84000990002000 (the "Tax
Abatement Property").
(d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for
therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project
constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812
through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement
Page 7 of 32 ~ C?c,!JvE~_J~~~
6.
7.
Board of Commissioners' Meeting Minutes
December 20, 2022
Agreement, amending the Agreement to account for the change of the parcel identification
number (the "Amendment").
(e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as
defined below) and said hearing was preceded by at least 10 days but not more than 30 days
prior published notice thereof at which all interested persons appeared and were heard.
(t) The County proposes to approve tax abatements on a portion of the County's share of property
taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to
finance a portion of the costs of the Project.
(g) The Abatement is authorized under the Abatement Law.
Findings for the Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Project being
constructed on the Tax Abatement Property and not the real estate taxes that relate to the value
of the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed
the costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in the
County.
(d) The Tax Abatement Property is not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions
and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever is
greater. The County may grant other abatements permitted under the Abatement Law after the
date of this resolution, provided that to the extent the total abatements in any year exceed the
Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and
shall not exceed $10,000. The County reserves the right to modify the commencement date but
the abatement period shall not exceed 5 years.
(b) The County will provide the Abatement as provided in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
8. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the
abatement provided for therein for the Prior Parcel.
Page 8 of 32
9. Approval of Amendment.
Board of Commissioners' Meeting Minutes
December 20, 2022
(a) The Board hereby approves the Amendment, and the Chair and County Administrator are
hereby authorized and directed to execute the Amendment on behalf of the County.
(b) The approval hereby given to the Amendment includes approval of such additional details
therein as may be necessary and appropriate, and such modifications thereof, deletions
therefrom, and additions thereto, as may be necessary and appropriate and approved by the
County officials authorized by this resolution to execute the Amendment. The execution of the
Amendment by the appropriate officer or officers of the County shall be conclusive evidence of
the approval of the Amendment in accordance with the terms hereof.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly
seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the
resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
I' IV.
Attest:\..../4"'" / {' (tu /.dCv)~
Nicole Hansen, Clerk
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-124
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
10. Recitals.
(a) On December 15, 2020, the County adopted Otter Tail County Resolution No. 2020-136 (the
"Prior Resolution"), approving property tax abatements for Parcel Identification Number
53000990897000 (the "Prior Parcel").
(b) On March 10, 2021, the County entered into a Tax Abatement Agreement (the "Agreement")
with Charles & Karen Snyders (the "Owners"), to construct a residential structure (the "Project")
on the Prior Parcel.
(c) The Owners had previously subdivided the parcel immediately north of the Prior Parcel, and
subsequently constructed the Project on one of the resulting parcels identified as Parcel
Identification Number 53000991993000 (the "Tax Abatement Property").
(d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for
therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project
constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812
through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement
Page 9 of 32 ~ S!,!Jf ~J~~
Board of Commissioners' Meeting Minutes
December 20, 2022
Agreement, amending the Agreement to account for the change of the parcel identification
number (the "Amendment").
(e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as
defined below) and said hearing was preceded by at least 10 days but not more than 30 days
prior published notice thereof at which all interested persons appeared and were heard.
(f) The County proposes to approve tax abatements on a portion of the County's share of property
taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to
finance a portion of the costs of the Project.
(g) The Abatement is authorized under the Abatement Law.
11. Findings for the Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Project being
constructed on the Tax Abatement Property and not the real estate taxes that relate to the value
of the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed
the costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in the
County.
(d) The Tax Abatement Property is not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions
and agreements, does not exceed the greater of ten percent ( 10%) of the net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever is
greater. The County may grant other abatements permitted under the Abatement Law after the
date of this resolution, provided that to the extent the total abatements in any year exceed the
Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
12. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2023 and
shall not exceed $10,000. The County reserves the right to modify the commencement date but
the abatement period shall not exceed 5 years.
(b) The County will provide the Abatement as provided in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
13. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the
abatement provided for therein for the Prior Parcel.
Page 10 of 32
14. Approval of Amendment.
Board of Commissioners' Meeting Minutes
December 20, 2022
(a) The Board hereby approves the Amendment, and the Chair and County Administrator are
hereby authorized and directed to execute the Amendment on behalf of the County.
(b) The approval hereby given to the Amendment includes approval of such additional details
therein as may be necessary and appropriate, and such modifications thereof, deletions
therefrom, and additions thereto, as may be necessary and appropriate and approved by the
County officials authorized by this resolution to execute the Amendment. The execution of the
Amendment by the appropriate officer or officers of the County shall be conclusive evidence of
the approval of the Amendment in accordance with the terms hereof.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly
seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the
resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest:v\-I' (x-;l._).-1~
Nicole Hansen, Clerk
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-125
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
15. Recitals.
(a) On August 10, 2021, the County adopted Otter Tail County Resolution No. 2021-129 (the "Prior
Resolution"), approving property tax abatements for Parcel Identification Number
29000080056000 (the "Prior Parcel").
(b) On December 20, 2021, the County entered into a Tax Abatement Agreement (the "Agreement")
with Joni Carter (the "Owner"), to construct a residential structure (the "Project") on the Prior
Parcel.
(c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the
resulting parcels identified as Parcel Identification Number 29000080056002 (the "Tax
Abatement Property").
(d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for
therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project
constructed on the Tax Abatement Property, pursuantto Minnesota Statutes, Sections 469.1812
through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement
Page 11 of 32 ~ £!:f.!=~N!~J~
Board of Commissioners' Meeting Minutes
December 20, 2022
Agreement, amending the Agreement to account for the change of the parcel identification
number (the "Amendment").
(e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as
defined below) and said hearing was preceded by at least 10 days but not more than 30 days
prior published notice thereof at which all interested persons appeared and were heard.
(f) The County proposes to approve tax abatements on a portion of the County's share of property
taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to
finance a portion of the costs of the Project.
(g) The Abatement is authorized under the Abatement Law.
16. Findings for the Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Project being
constructed on the Tax Abatement Property and not the real estate taxes that relate to the value
of the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed
the costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in the
County.
(d) The Tax Abatement Property is not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions
and agreements, does not exceed the greater of ten percent ( 10%) of the net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever is
greater. The County may grant other abatements permitted under the Abatement Law after the
date of this resolution, provided that to the extent the total abatements in any year exceed the
Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
17. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and
shall not exceed $10,000. The County reserves the right to modify the commencement date but
the abatement period shall not exceed 5 years.
(b) The County will provide the Abatement as provided in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
18. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the
abatement provided for therein for the Prior Parcel.
Page 12 of 32 .,_, OTTER TAIL
~, COUNTY -MINNESOTA
19. Approval of Amendment.
Board of Commissioners' Meeting Minutes
December 20, 2022
(a) The Board hereby approves the Amendment, and the Chair and County Administrator are
hereby authorized and directed to execute the Amendment on behalf of the County.
(b) The approval hereby given to the Amendment includes approval of such additional details
therein as may be necessary and appropriate, and such modifications thereof, deletions
therefrom, and additions thereto, as may be necessary and appropriate and approved by the
County officials authorized by this resolution to execute the Amendment. The execution of the
Amendment by the appropriate officer or officers of the County shall be conclusive evidence of
the approval of the Amendment in accordance with the terms hereof.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly
seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the
resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest: Ll'l 'Col. .. ;l--1(),-w,___.
Nicole Hansen, Clerk
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-126
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
20. Recitals.
(a) On June 14, 2022, the County adopted Otter Tail County Resolution No. 2022-56 (the "Prior
Resolution"), approving property tax abatements for Parcel Identification Number
03000190135000 (the "Prior Parcel").
(b) On June 16, 2022, the County entered into a Tax Abatement Agreement (the "Agreement") with
Trent Pederson (the "Owner"), to construct a residential structure (the "Project") on the Prior
Parcel.
(c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the
resulting parcels identified as Parcel Identification Number 03000190135021 (the "Tax
Abatement Property").
(d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for
therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project
constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812
through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement
Page 13 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
Agreement, amending the Agreement to account for the change of the parcel identification
number (the "Amendment").
(e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as
defined below) and said hearing was preceded by at least 1 O days but not more than 30 days
prior published notice thereof at which all interested persons appeared and were heard.
(t) The County proposes to approve tax abatements on a portion of the County's share of property
taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to
finance a portion of the costs of the Project.
(g) The Abatement is authorized under the Abatement Law.
21. Findings for the Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Project being
constructed on the Tax Abatement Property and not the real estate taxes that relate to the value
of the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed
the costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in the
County.
(d) The Tax Abatement Property is not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions
and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever is
greater. The County may grant other abatements permitted under the Abatement Law after the
date of this resolution, provided that to the extent the total abatements in any year exceed the
Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
22. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and
shall not exceed $10,000. The County reserves the right to modify the commencement date but
the abatement period shall not exceed 5 years.
(b) The County will provide the Abatement as provided in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
23. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the
abatement provided for therein for the Prior Parcel.
Page 14 of 32
24. Approval of Amendment.
Board of Commissioners' Meeting Minutes
December 20, 2022
(a) The Board hereby approves the Amendment, and the Chair and County Administrator are
hereby authorized and directed to execute the Amendment on behalf of the County.
(b) The approval hereby given to the Amendment includes approval of such additional details
therein as may be necessary and appropriate, and such modifications thereof, deletions
therefrom, and additions thereto, as may be necessary and appropriate and approved by the
County officials authorized by this resolution to execute the Amendment. The execution of the
Amendment by the appropriate officer or officers of the County shall be conclusive evidence of
the approval of the Amendment in accordance with the terms hereof.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly
seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the
resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attes!Ll:/. <Xi,;_; 1-/?vw----
Nicole Hansen, Clerk
DEED CHILD CARE ECONOMIC DEVELOPMENT GRANT AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to approve authorization for execution of
the DEED Child Care Economic Development Grant contract agreement between Otter Tail County and the
State of Minnesota Department of Employment and Economic Development for the Child Care Economic
Development project once the signed version is received from the State.
ADOPTION OF FINAL BUDGET AND LEVY
OTTER TAIL COUNTY RESOLUTION NO. 2022-127
Recommended Gross and Net Property Tax Levy for Payable 2023
Payable Payable
2023 2022 Percent
Gross County Property Tax Levy (Non-Debt) -49,059,513 45,883,749 6.92%
Gross Debt Levy -
Master Facility Plan Bonds -2012A aka 2020C 1,281,210 750,120 70.80%
Ottertail Operations Center Bonds 0 502,898 100.00%
2020A GO CIP Bonds 297,441 339,389 -12.36%
Highway Bonds -2019A 241,290 238,928 0.99%
Jail/Elevator Project -2017 A 164,430 163,275 0.71%
Page 15 of 32 OTTERTAIL
COUNTY -MINNESOTA __,,,
Total Gross County Property Tax Levy
County Program Aid (Certified)
Net County Property Tax Levy -
Gross/Net Lake Improvement District Levies -
Pelican Group of Lakes
\ Pine Lakes
Little McDonald, Kerbs & Paul
Big McDonald
South Turtle
Total Net County Levy Including Lake Improvement Districts -
Special Taxing District Levy -
Otter Tail County CDA
Otter Tail County HRA
Proposed Total Net Property Tax Levy
RECAP•
County Only -
Gross Tax Levy (Total)
County Program Aid
Net Tax Levy (Total)
County Only (Includes Library)-
Gross Tax Levy {Total)
County Program Aid
Net Tax Levy (Total)
County, Library, Lake Improvement Districts, CDA and HRA -
Gross Tax Levy (Total)
County Program Aid
Net Tax Levy (Total)
Board of Commissioners' Meeting Minutes
51,043,884
2,412,579
48,631,305
130,000
8,685
70,000
9,900
0
48,849,890
541,800
1,309,725
50,701,415
50,412,187
2,412,579
47,999,608
51,043,884
2,412,579
48,631,305
53,113,994
2,412,579
50,701,415
December 20, 2022
47,878,359
2,397,903
45,480,456
130,000
41,439
70,000
15,000
0
45,736,895
541,800
1,309,725
47,588,420
47,262,070
2,397,903
44,864,167
47,878,359
2,397,903
45,480,456
49,986,323
2,397,903
47,588,420
6.61%
0.61%
6.93%
0.00%
-79.04%
0.00%
-34.00%
#DIV/0!
6.81%
0.00%
0.00%
6.54%
6.67%
0.61%
6.99%
6.61%
0.61%
6.93%
6.26%
0.61%
6.54%
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly
seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the
resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
Page 16 of 32
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Board of Commissioners' Meeting Minutes
December 20, 2022
Dated: January 3, 2023
r
Attest: v ~ J · (1 Q~ /-/~
Nicole Hansen, Clerk
PAYABLE 2023 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY
OTTER TAIL COUNTY RESOLUTION NO. 2022-128
The following resolution was offered by Commissioner Johnson, who moved for the adoption of Otter Tail
County's Payable 2023 Gross and Net Property Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before
Friday September 30, 2022, a proposed Payable 2023 Property Tax Levy and to select a date for a public
meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax
Levy, which must be held during the period of November 25 through December 28, 2022; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted Otter
Tail County's proposed Payable 2023 Gross and Net Property Tax Levy and selected Tuesday, December
13, 2022, as the date for the public meeting; and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 13, 2022,
held the required meeting; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Payable 2023 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2022,
and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's final Payable 2022
Gross and Net Property Tax Levy to the County Auditor-Treasurer's office on or before Wednesday, December
28, 2022.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies
for the payable year 2023, upon the taxable net tax capacity of the property of Otter Tail County, the following
amounts as detailed below:
Fund Breakdown -Net Tax Capacity Based Gross
Levies Levy CPA Net Levy
General Revenue 26,942,572 (1,367,643) 25,574,929
Parks and Trails 900,000 0 900,000
Debt Service -
2020A GO CIP Bonds 297,441 0 297,441
Series 2012A (Courthouse/Jail) 1,281,210 0 1,281,210
Highway Bonds 241,290 0 241,290
Series 201 ?A (Jail/Elevator) 164,430 0 164,430
Human Services -
Social Services 7,950,147 (403,561) 7,546,586
Administration 2,252,592 (114,344) 2,138,248
Public Health 1,148,437 (58,297) 1,090,140
Page 17 of 32
Court Services
Road and Bridge
Capital Improvement
Total County -Excluding Regional Library
Regional Library System
Total County -Including Regional Library
Lake Improvement Districts -
Pelican Group of Lakes
Pine Lakes
Little McDonald, Kerbs & Paul
Big McDonald
Total County-Including Lake Improvement Districts
Special Taxing District Tax -
Otter Tail County CDA
Otter Tail County HRA
Grand Total -Otter Tail County
Board of Commissioners' Meeting Minutes
December 20, 2022
2,190,470 (111,192) 2,079,278
4,221,348 (214,281) 4,007,067
2,822,250 (143,261 ) 2,678,989
50,412,187 (2,412,579) 47,999,608
631,697 0 631,697
51,043,884 (2,412,579) 48,631,305
130,000 0 130,000
8,685 0 8,685
70,000 0 70,000
9,900 0 9,900
51,262,469 (2,412,579) 48,849,890
541,800 0 541,800
1,309,725 0 1,309,725
53,113,994 (2,412,579) 50,701,415
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby
certifies the above amount to the County Auditor-Treasurer's office as Otter Tail County's Final Gross/Net
Property Tax levies for the payable year 2023 and directs the County Auditor-Treasurer's office to spread
these levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Mortenson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner For Against
Dan Bucholz X
Wayne D. Johnson X
Kurt Mortenson X
Betty Murphy X
Leland R. Rogness X
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest: _____________ _
Nicole Hansen, Clerk
Page 18 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
PAYABLE 2023 OTTER TAIL HOUSING AND REDEVELOPMENT SPECIAL TAXING
DISTRICT, INCLUDING COMMUNITY DEVELOPMENT AUGHORITY,
GROSS NET PROPERTY TAX LEVY
OTTER TAIL COUNTY RESOLUTION NO. 2022-129
The following resolution was offered by Commissioner Johnson who moved for the authorization of the Otter
Tail County Housing and Redevelopment Special Taxing District 2023 Gross and Net Property Tax Levy:
WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the
provisions of Minnesota Statute Chapter 469; and
WHEREAS, the Otter Tail County Community Development Association Levy is authorized under the powers
of the Housing and Redevelopment Authority; and
--------WHEREAS, the Otter Tail County Housing and Redevelopment Authority has requested a Payable 2023
Gross and Net Property Tax Levy of $1,309,7250; and
WHEREAS, the Otter Tail County Community Development Association has requested a Payable 2023 Gross
and Net Property Tax Levy of $541,800; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted for the
Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community
Development Association, a proposed Gross/Net Property Tax Levy for Payable Year 2023 in the amount of
$1,309,725 and $541,800 respectfully; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special
taxing district's Payable 2023 Gross and Net Property Tax Levy no later than Wednesday, December 28,
2022, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and
Redevelopment Authority's final Payable 2023 Gross and Net Property Tax Levy to the County Auditor-
Treasurer's office on or before Wednesday, December 28, 2022.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after
consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County
HRA Board and the Community Development Association Board, hereby adopts a final Payable 2023 Gross
and Net Property Tax for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail
County Community Development Association a final Gross/Net Property Tax Levy for Payable Year 2023 in
the amount of $1,309,725 and $541,800 respectfully; and
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby
certifies the same to the County Auditor-Treasurer's office to be spread against the taxable net tax capacity
of the taxable property of the Otter Tail County Housing and Redevelopment Authority.
The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Page 19 of 32
Commissioner
Dan Bucholz
Wayne D. Johnson
Kurt Mortenson
Betty Murphy
Leland R. Rogness
For
X
X
X
X
X
Against
Board of Commissioners' Meeting Minutes
December 20, 2022
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest: u\,-I. toLu ~
Nicole Hansen, Clerk
LUTION ADOPTING THE CALENDAR YEAR 2023 BUDGET
OTTER TAIL COUNTY RESOLUTION NO. 2022-130
The following resolution was offered by Commissioner Mortenson, who moved for the adoption of the calendar
year 2023 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service
Funds.
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before
Friday, September 30, 2022, a proposed Calendar Year 2023 Budget and to select a date for a public meeting
for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2023
budget, which must be held during the period of November 25 through December 28, 2022; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted Otter
Tail County's proposed Calendar Year 2023 Budget for the General Fund, for the Budgeted Special Revenue
Funds, and for the Debt Service Fund, and selected Tuesday, December 13, 2022, as the date for the public
hearing; and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 13, 2022,
held the required hearing; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Calendar Year 2023 Budget for the General Fund, for the Budgeted Special Revenue Funds,
and for the Debt Service Funds, no later than Wednesday, December 28, 2022, and recognizes the
requirement to adopt the final Calendar Year 2026 Budget after the adoption of the final payable 2026 Gross
and Net Property Tax Levy.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the
amount of $123,013,856 as the County's Calendar Year 2023 Budget for the General Fund, for the Budgeted
Special Revenue Funds, and for the Debt Service Funds (includes inter-fund transfers and HRA/CDA levies),
as summarized, and as detailed in the budget documents filed with the County Auditor-Treasurer's office.
The above resolution was seconded by Commissioner Bucholz and carried with the members of the Otter Tail
County Board of Commissioners voting as follows:
Page 20 of 32
Commissioner
Dan Bucholz
Wayne D. Johnson
Kurt Mortenson
Betty Murphy
Leland R. Rogness
For
X
X
X
X
X
Against
Board of Commissioners' Meeting Minutes
December 20, 2022
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest: k:l! '(ATu 1-/U,,-yJ-
Nicole Hansen, Clerk
GRANT AGREEMENT
Motion by Rogness, second by Bucholz and unanimously carried to authorize the County Auditor-Treasurer
to sign the 2022 Election Security Grant in the amount of $4,286.94.
ONE CARD & ACCOUNT PROGRAM APPLICATION
Motion by Rogness, second by Mortenson and unanimously carried to approve submitting to Bremer Bank the
One Card & Account Program Application. The submission of the application will begin the process of
transitioning our county issued credit cards from Wells Fargo Bank to Bremer Bank's credit/purchase card
program (Elan One Card). Assistant Finance Director Kris Vipond and other team members reviewed and
demonstrated six options and concluded that the Bremer Bank solution is the best suited option for Otter Tail
County.
DITCH INTER-FUND LOAN APPROVAL
Motion by Johnson, second by Bucholz and unanimously carried to authorize the County Auditor-Treasurer
and/or the Assistant Finance Director to make the appropriate inter-fund loans between the General Fund and
the individual ditch accounts within the Ditch Fund (Fund 22) that have a deficit cash balance as of December
31, 2022.
LEVY AND BUDGET PUBLIC HEARING MINUTES
Motion by Mortenson, second by Bucholz and unanimously carried to accept the minutes of the December
13, 2022 Levy and Budget Public Hearing as submitted.
PARKS AND TRAILS FUND TRANSFERS
OTTER TAIL COUNTY RESOLUTION NO. 2022-131
WHEREAS, the Board of Commissioners of the County of Otter Tail approved Otter Tail County Resolution
No. 2019-80 providing 50% local match of up to $1,878,820 for the Greater Minnesota Regional Parks and
Trail Commission (GRPTC) for the Perham to Pelican Rapids Regional Trail -Silent Lake Segment; and
WHEREAS, Otter Tail County was awarded $5,220,000 in grant funding from the Minnesota Legislative-
Citizen Commission on Minnesota Resources (LCCMR) through Minnesota's Environment and Natural
Resources Trust Fund (ENRTF) for segments of the Heart of the Lakes Trail (formerly referred to as the
Page 21 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
Perham to Pelican Rapids Trail) and the LCCMR applications indicated secured Otter Tail County Funding
match; and
WHEREAS, the Board of Commissioners of the County of Otter Tail approved $5,904,993 in the 2022 budget
to be used as local match funding.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approve
the following transfer to meet trail matching fund needs:
From General Fund/Capital Improvement Fund to Parks & Trails Fund -$5,904,993, AND
WHEREAS, the Otter Tail County Board of Commissioners previously approved the County's Navigating the
Road Ahead program in the areas of: 1) Housing Investment, 2) Workforce and Business, 3) Broadband and
Other Infrastructure, 4) Community Resilience and 5) Other County Resource and Asset Investment; and
WHEREAS, the Board of Commissioners of the County of Otter Tail support the use of $1,500,000 general
fund balance to finance the goals of the Navigating the Road Ahead Program under the Broadband and Other
Infrastructure category, such funds made available due to the use of American Rescue Plan (ARP) Act funding
for public safety and included in the 2023 budget.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approve
the following transfer to meet trail fund needs:
From General Fund Navigating the Road Ahead to Parks & Trails Fund -$1,500,000; and
WHEREAS, the General Fund of Otter Tail County advanced $600,000 of the match funds to the Parks & Trail
Fund in 2021; and
WHEREAS, LCCMR funds are paid out on a reimbursement basis and may not be fully received by December
31, 2022, which could lead to an undesirable fund balance in Parks & Trails.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the following transfers:
From Parks & Trails Fund to General Fund to Repay 2021 Advance -$600,000
From General Fund to Parks & Trails Fund for 2022 Advance -As/If Needed
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
Page 22 of 32
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Board of Commissioners' Meeting Minutes
December 20, 2022
Dated: January 3, 2023
Attest: LJ-:/ ('1JI.J./ tho--
Nicole Hansen, Clerk
PREMISE PERMIT -FERGUS FALLS HOCKEY ASSOCIATION
OTTER TAIL COUNTY RESOLUTION NO. 2022-135
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Fergus Falls Hockey Association, has made an application to the Gambling Control Board for
the purpose of conducting lawful gambling at Ice Hole Bar, located on Lake Lida (Straight out from Access) in
Lida Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by the Fergus Falls Hockey Association at Ice Hole Bar, located on Lake Lida (Straight out
from Access) in Lida Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by the Fergus Falls Hockey Association, at Ice Hole Bar on Lake Lida (Straight
out from Access) in Lida Township of Otter Tail County until March 1, 2023, provided the applicant meets all
the necessary criteria for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Lida by sending them a copy of this resolution.
Commissioner Mortenson seconded the motion, and upon being put to a vote, was unanimously carried.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attesl./b . Col.JJ ~
Nicole Hansen, Clerk
Page 23 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
CERTIFICATION-PROPERTY ASSESSED CLEAN ENERGY (PACE)
Motion by Rogness, second by Bucholz and unanimously carried to amend the motion passed on Tuesday,
September 27, 2022 to read as follows:
Motion to certify a Property Assessed Clean Energy (PACE) special assessment, in the amount of
$1,500,000, against Parcel No. 71-003-99-1872-000 (Goodneighbors -The Cottage, LLC), beginning
with Payable Year 2024 with an interest rate of 7.7% for a term of seventeen years as requested by the
Saint Paul Port Authority, the Property Owner and the lender (Enhanced Capital).
PROPOSED 2023 FEE SCHEDULE CHANGES
Motion by Johnson, second by Mortenson and unanimously carried to approve the 2023 Fee Schedule
changes as presented by the County Administrator.
CLOSED SESSIONS
At 10:39 a.m., Chair Murphy declared the Board of Commissioners meeting closed to the public for discussion
authorized under M.S. §13D.05, Subd. 3(c)(1) regarding the sale of property at 914 E. Channing Ave., Fergus
Falls, MN 56537, Parcel No. 71001990859000 and for Labor Negotiations authorized under M.S. §13D.03 ..
Present in the room were Commissioners Betty Murphy, Wayne Johnson, Kurt Mortenson, Dan Bucholz and
Lee Rogness, County Attorney Michelle Eldien, County Administrator Nicole Hansen, County Board Secretary
Hannah Anderson, Deputy Administrator Nicholas Leonard, Community Development Director Amy Baldwin,
Human Resources Professional Stephanie Retzlaff and Attorney Josh Heggem from Pemberton Law. The
closed session ended at 11 :20 p.m.
NON-UNION COST OF LIVING ADJUSTMENT (COLA}
Motion by Mortenson, second by Bucholz and unanimously carried to approve a 2.75% Cost of Living
Allowance (COLA) for non-union employees effective January 1, 2023. The COLA is consistent with all labor
agreements under contract as well as those which are settled for 2023.
COMMISSIONER SALARY & BENEFITS RESOLUTIONS
OTTER TAIL COUNTY RESOLUTION NO. 2022-132
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, Minnesota Statute § 375.055 provides that County Commissioners may receive per diem
payments and reimbursement for necessary expenses incurred in performance of the duties of the office and
shall receive compensation of annual salaries, as set by resolution of the County Board; and
WHEREAS, the current annual salary for Otter Tail County Commissioners is $41,639.04 effective January 1,
2022;and
WHEREAS, the current per diem rate for Otter Tail County Commissioners is $90.00.
NOW, THEREFORE, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be
established as $42,784.11 effective January 1, 2023, which reflects a 2. 75% Cost-of-Living Adjustment similar
to increases received by other employee groups; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the per diem rate for Otter Tail County
Commissioners remains at $90.00; and
Page 24 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for
CY2023 will be set in accordance with the benefits structure previously adopted by this board on October 25,
2022.
Commissioner Mortenson seconded the motion and YEAS and NAYS are as follows:
Board Members For Against
Dan Bucholz X
Wayne D. Johnson X
Kurt Mortenson X
Betty Murphy X
Leland R. Rogness X
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Absent
Dated: January 3, 2023
Attest:L1 · ~ ; t-J.~
Nicole Hansen, Clerk
VOLUNTARY FURLOUGH POLICY
Motion by Rogness, second by Mortenson and unanimously carried to approve updates to the Voluntary
Furlough Policy as presented by the County Administrator. The Voluntary Furlough Plan is an unpaid leave
policy as a cost-savings measure for the County which provides employees without accumulated vacation or
sick leave the opportunity to take leave without affecting longevity, seniority, or benefits.
COLLECTIVE BARGAINING AGREEMENTS
Motion by Johnson, second by Mortenson and unanimously carried to approve the 2023 -2025 labor
agreements for the following collective bargaining units:
Government Services Technical > Essential Deputies > Essential Licensed Supervisors > Essential Non-Licensed Supervisors
SALE OF 914 E. CHANNING PROPERTY
Motion by Johnson, second by Rogness and unanimously carried to direct staff to initiate the publication and
sale of 914 E. Channing Ave., Fergus Falls, MN per MN Statute §373.01. A minimum bid price to be considered
is $725,000 and for a purpose that is deemed conducive to the interests of the County's inhabitants.
IN RECOGNITION OF BETTY MURPHY'S PUBLIC SERVICE
AS A COUNTY COMMISSIONER FOR DISTRICT 4
OTTER TAIL COUNTY RESOLUTION NO. 2022-133
The following resolution is offered by the Board of Otter Tail County Commissioners, who moved to recognize
and celebrate the public service of Betty Murphy, County Commissioner for District 4.
Page 25 of 32
Board of Commissioners' Meeting Minutes
December 20, 2022
WHEREAS, Commissioner Murphy was elected to office in the 2018 general election, and began serving
shortly thereafter to fulfill the remaining term of Commissioner Roger Froemming and continued to serve on
the County Board for four years, and served two terms as County Board Vice-Chair and one term as Chair;
and
WHEREAS, during Commissioner Murphy's public service, she has served the people through a public health
pandemic, the installation of a County Drug Court, important repairs, and the expansion of the Historical
Phelps Mill. She has been instrumental in supporting the County juvenile justice programs and championing
adult and children's mental health care while promoting the Long-Range Strategic Plans of the County; and
WHEREAS, Commissioner Murphy's public service also includes, but is not limited to, a range of committee
and board work, including:
• Committee Chair for the Administration/Operations Committee
• Health and Wellness Committee
• Human Services LMC internal County Committee
• Boards of the HRA, Otter Tail Lakes Country, Lakeland Mental Health, MAHUBE OTWA, Otter Tail
Problem Solving Courts, West Central Regional Juvenile Center, Viking Library, and Prairie Lakes
Municipal Solid Waste Authority
• Chippewa River Joint Powers Board
• Association of Minnesota Counties' Health & Human Services Committee
• Serving as an alternate on several committees
WHEREAS, while Commissioner Murphy has been devoted to serving the public, her kindness, empathy,
compassion, and willingness to listen have been appreciated in serving constituents' needs. She saw the
importance of serving the needs of the people, especially the families and children, who live in Otter Tail
County.
THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the public
service, governance, dedication, and devotion provided by Commissioner Murphy, and we express our utmost
gratitude and appreciation for her years of dedicated public service to the residents of Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness duly
seconded by Commissioner Mortenson and, after discussion and commendation thereof and upon vote being
taken thereon, the resolution was adopted unanimously.
Adopted at Fergus Falls, MN this 20th day of December 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Alles~/ ·ca, J~
Nicole Hansen, Clerk
Page 26 of 32 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
December 20, 2022
ADJOURNMENT
At 11 :48 a.m., Chair Murphy declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 3, 2023, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023
Attest: J t' to/.u 1--1~
Nicole Hansen, Clerk
Page 27 of 32
Page 28 of 32
Vendor Name
A-1 L:OCK& KEY LLC
A&A RECYCLING LLC
ACKERSON/JEFF
ACME TOOLS
AL'S REFRIGERATION
AMAZON CAPITAL. SERVICES INC
AMERICAN WELDING & GAS INC
ARAMARK
ASSOCIATION OF MN COUNTIES
AUTO VALUE PERHAM
BATTLE LAKE/CITY OF
BENGTSON/STEVEN
BHH PARTNERS
BLUFFTON OIL CO
BRAlVOLD!JONATHON
BRIAN'S REPAIR INC
BUY-MOR PARTS & SERVICE LLC
CENTRASOTA ORAL SURGEONS
CITIZEN'S ADVOCATE
COOPER'S OFACE SUPPLY INC
CULLIGAN OF ELBOW LAKE
DACOTAH PAPER CO
DAKOTA BUSINESS SOLUTIONS INC
DEANS DISTRIBUTING
DEM-CON MATERIALS RECOVERY llC
DONOHO/MICHAEL
DOUBLE A CATERING
DR BIG BRAIN
OS SOLUTIONS INC
DU NORDLLC
ELDIENJMICHELLE
ENVIRONMENTAL SENTRY PROTECTION
ERICA MARTIN COMPANY lNC
ESSER PLUMBING & HEATING INC
FERGUS FALLS AREA CHAMBER OF COW
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIELD/TERRY
FORCE AMERICA DISTRIBUTING LLC
FORUM COMMUNICATIONS COMPANY
Board of Commissioners' Meeting Minutes
December 20, 2022 (Exhibit A}
Amount
147.00
650.00
462.56
356.99
237.50
703.12
175.04
136.83
3,625.00
23.98
3,141.69
119.63
2,514.62
.3,257.20
75.00
506.70
24,021.50
2,084.00
35.00
4,216.09
35.00
1,915.82
135.74
1,068.89
2,775.92
210.63
82.50
2,000.00
1,430.00
500.00
522.51
14,762.44
500.00
4,513.00
485.00
1,022.26
1,012.50
n,440.00
223.17
45.00
632.91
507.45
Page 29 of 32
Vendor Name
GALLS LLC
GIBBS/ANN
G1LBERTJBARBARA JEAN
GREYSTONE CONSTRUCTION CO
HANSEN/NICOLE
HENNING AUTO PARTS
HILLYARD-HUTCHINSON
HOFFMAN/RANDY
INDIGITAL INC
INTOXIMETERS INC
J. BUBERL LAW LLC
J.P. COOKE CO
JAKE'S JOHNS UC
JOHNSON/DENA
JOHNSON/MARKT
JONES LAW OFACE
KIMBALL MIDWEST
KOEPS SEPTIC UC
LAKE SUPERIOR COLLEGE
LAKES AREA COOPERA TNE
LEE/THOMAS
LONG VIEEKEND SPORTSWEAR
M-R SIGN CO INC
MAERTENSILEAI-I
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MARTHALER/TERENCE
MARTINNALERIE
MCIT
MlO-AMERICA BUSINESS SYSTEMS
MJDWEST MACHINERY CO
MJNNESOTA MOTOR COMPANY
MOE/PAMELA
MOTOROLA SOLUTIONS INC
NAPA CENTRAL
NEWVILLE/DARREN
NORTHERN SAFETY TECHNOLOGY INC
NORTHERN STATES SUPPLY INC
OlSON OILCO INC
OLSON TIRE & OIL
OLSONJBRENDA
OTTER ELECTRIC LLC
Board of Commissioners' Meeting Minutes
December 20, 2022 (Exhibit A)
Amount
1,296.25
105.00
500.00
93,683.19
237.66
18.00
115.08
143.99
5,015.18
435.00
24.00
91.60
320.00
1,040.03
270.00
1,405.00
1,042.05
450.00
50.00
1,72B.60
237.50
3,086.00
275.30
47.50
230.00
36,132.62
275.00
320.00
154.00
6,093.98
875.30
10.46
13.55
844.20
305.05
264.38
262.64
169.99
1,574.70
533.26
116.25
9,165.83
Page 30 of 32
Vendor Name
OTTER TAIL CO EMPLOYEE'S COMMITTE:
OTTER TAIL CO HRA
OUTDOOR RENOVATIONS LANDSCAPE &
PALER/WALTER
PALMERSHEIM/COLBY
PELICAN RAPIDS PRESS
PEMBERTON LAW PLLP
PIONEER RIM & WHEEL CO
POPE DOUGLAS SOLID WASTE MANAGEf
POVVERPLAN 018
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LLC
PRO AG FARMERS CO OP
PRO-WEST & ASSOCIATES INC
PROFESSIONAL PORTABLE X-RAY INC
QUADIENT LEASING USA INC
RDO TRUCK CENTERS Ll..C
REGENTS OF lHE UNIVERSITY OF MN
RETHEMEIER/CAROL
RIPLEYJDAVID
RODERJBETSY
ROUTEWARE INC
SCHORNACKIDAVID
SCHWARTZ/STEVEN
SCOTT HOFLAND CONSTRUCTION INC
STA TE OF MINNESOTA
STEVE'S SANITATION INC
STREICHERS
SUMMIT FIRE PROTECTION
SUMMIT FOOD SERVICE LLC
SWANBERG/GREGORY
SWANSTON EQUIPMENT CORP
TECH CHECK LLC
THRIFTY WHITE PHARMACY
TIT AN MACHINERY INC
TI< ELEVATOR CORP
TNTREPAIR INC
TOLLEFSON/THOR
TOWMASTER
lRANSPORTATION COLLABORATIVE &
TRUENORTH STEEL INC
TURCHIN/ELlZABETH
Board of Commissioners' Meeting Minutes
December 20, 2022 (Exhibit A)
Amount
3,946.79
5,800.00
5,963.75
00.61
372.00
195.45
9,856.00
375.64
546.00
2,200.39
14.00
600.00
1,095.00
190.13
300.00
7,476.48
22,147.95
84,643.90
115.00
690.00
823.75
595.79
1,304.30
118.13
9,240.00
1,274.00
12,815.00
118.99
266.50
3,051.55
226.88
6.36
4,988.19
15.00
2,665.67
700.65
7:9.00
105.00
495.-83
11,669.83
68.16
500.00
Page 31 of 32
Vendor Name
TYLER TECHNOLOGIES INC
UNLIMITED AUTO GLASS INC
VAUGHN AUTO & MARINE CO
VERGAS HARDWARE
VFWPOST612
WADENA ASPHALT INC
WASTE MANAGEMENT
WAYNE'S TOOL WAGON
WEST/RICHARD
WILLOW BOOKSTORE/THE
WILSONM'ARREN R
WSB & ASSOCIATES .INC
X-STREAM WA TiERJETTENG LLC
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
December 20, 2022 (Exhibit A)
Amount
1,480.00
520.95
139.98
85.96
555.00
720.00
17,093.84
116.55
224-37
1,455.77
210.63
1,905.43
262.62
1,428.95
485.218.05
Page 32 of 32
Vendor Name
AMAZON CAPITAL SERVICES INC
BARRY/NATALIE
BREYER/MELISA
CASS CO SHERIFF-ND
INDEPENDENT CONTRACT SERVICES OF
LAKElAND AUTO REPAIR LLC
MARTIN/MICHAEL
MIO\l'IIEST MONITORING &SURVEILANCE
MINNESOTA MOTOR COMPANY
ROTERING/DEVORA
SCHOOL DIST 542-BATTLE LAKE
SCHOOL DIST 544-FERGUS FALLS
SCHOOL DIST 545-HENNING
SCHOOL DIST 547-PARKERS PRAIRIE
SCHOOL DIST 548-PELICAN !RAPIDS
SCHOOL DIST :549 -PERHAM
SCHOOL DJST 550-UNDERWOOD
SCHOOL DIST 553-NYM
SECRETARY OF STATE
VERIZON WIRELESS
WADENA CO SHERIFF
Ffna! Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
APPLE TREE DENTAL
CHILDREN'S DENTAL SERVICES
DOUBLE A CATERING
LAKELAND AUTO REPAIR LLC
LYSNE CONSULTING & COUNSELING UcC
MINNESOTA MOTOR COMPANY
ODP BUSINESS SOLUTIONS LLC
PACIFIC INTERPRETERS INC
Final Total:
Board of Commissioners' Meeting Minutes
December 20, 2022 (Exhibit A)
Amount
256.76
144.87
-4826
47.00
858.83
608.42
383.18
1,472.00
64.75
172.77
3,974.10
23,924.55
3,708.90
5,351.45
8,529.30
15i464.15
5,715.45
7,722.65
120.00
507.65
75.00
79,150.-04
Amount
8.49
2,475.61
2,475.61
67.00
58.53
650.00
232.53
52.00
133.90
6,153.67