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HomeMy WebLinkAboutBoard of Commissioners - Approved Minutes - 12/13/2022Board of Commissioners' Meeting Minutes December 13, 2022 OTTER TAIL COUNTY-MINNESOTA BOARD OF CO MM ISSIO N ERS' M I N UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 13, 2022112:00 p.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 12:00 p.m. Tuesday, December 13, 2022, at the Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice Chair; Kurt Mortenson, Dan Bucholz and Lee Rogness were present. APPROVAL OF AGENDA Chair Murphy called for approval of the Board Agenda. Motion by Rogness, second by Mortenson and unanimously carried to approve the Board of Commissioners' agenda of December 13, 2022, with the following changes and additions: Committee Change: Swap times for Admin/Ops & Economic Growth Finance Committee: Addition of Mobile Command Consent Agenda: Removed MAHUBE-OTWA Contract from Human Services Contracts Consent Agenda: Addition of Licenses #14-19 APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as amended: Page 1 of 34 1. November 22, 2022, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for November 30, 2022, as Approved for Payment by the County Auditor- Treasurer. (Exhibit A) 3. Warrants/Bills for December 13, 2022 (Exhibit A) 4. Human Services and Public Health Warrants/Bills for December 13, 2022 (Exhibit A) 5. MFIP 2023 Biennial Contract Addendum 6. Human Services Contracts 7. Approval of the Final Payment for Pelican Rapids Salt Shed to Greystone Construction Company 8. Housing & Redevelopment Authority Board Appointment 9. Legislative Representation Proposal 10. Approval of the issuance of a 2023 Tobacco License to Battle Lake Standard, which is located at 420 Lake Ave S., Battle Lake, MN 56515 11. Approval of the issuance of a 2023 Tobacco License to Big Chief Inc., which is located at 22518 Big Chief Road, Fergus Falls, MN 56537 Board of Commissioners' Meeting Minutes December 13, 2022 12. Approval of the issuance of a 2023 Tobacco License to Larry's Super Market of Battle Lake Inc., which is located at 102 Gilbertson Street, Battle Lake, MN 56515 13. Approval of the issuance of a 2022 and 2023 Tobacco License to Underwood Oil Inc., which is located at 29346 State Highway 210, Underwood, MN 56586 14. Approval of the issuance of a 2023 Tobacco License to Lakes Community Cooperative dba Battle Lake Cenex 15. Approval of the issuance of a 2023 Tobacco License to Lakes Community Cooperative dba Dent Oasis 16. Approval of the issuance of a 2023 Tobacco License to Lakes Community Cooperative dba Ottertail Oasis 17. Approval of the issuance ofa 2023 Tobacco License to Lakes Community Cooperative dba Oasis Travel Plaza 18. Approval of the issuance of an On-Sale Liquor License to JCTSM Properties LLC dba Silvennoon for the period of January 1, 2023 through June 30, 2023 19. Approval of the LG220 Application for exempt pennit as submitted by Empowering Kids Perham for an event scheduled for January 14, 2023 TUCKPOINTING PROJECT FINAL PAYMENT Motion by Mortenson, second by Johnson and unanimously carried to approve final payment for the Otter Tail County Courthouse Tuckpointing Project to BRADCO Restoration, Inc. in the amount of $10,942.50 as presented by the Physical Plant Manager. 2023 MEETING SCHEDULE Motion by Rogness, second by Bucholz and unanimously carried to approve the 2023 Board of Commissioners' meeting schedule as presented. TONSETH LAKE RECLASSIFICATION PETITION RESPONSE Motion by Johnson, second by Mortenson and unanimously carried to deny making a request to the Department of Natural Resources forTonseth Lake Reclassification and arrange a meeting with Tonseth Lake residents to share the reasoning behind the decision. The factors that led to the decision are as follows: Reclassifying the lake would be the third reclassification in 13 years; > The number of non-confonning structures on the lake would double; > The number of substandard lots on the lake would double; ) The increase in nonconformities on the lake would place an undue burden on property owners by increasing the need for variances. APPROVAL OF FINAL PLATS Motion by Mortenson, second by Bucholz and motion carried, with Johnson abstaining, to approve the final plat titled "Jana Subdivision" consisting of 3 Single Family Non-Riparian Lots, 1 Block. The final plat is located at 48617 Alder Dr., Pelican Rapids, MN, Sections 22 & 23 of Scambler Township; Tamarac Lake (56-931), RD. Motion by Johnson, second by Mortenson and unanimously carried to approve the final plat and certificate of plat correction for the final plat titled "Rusty Pelican Shore" consisting of 3 Residential Non-Riparian Lots and 2 Non-Residential Riparian Lots, 2 Blocks. The final plat is located at 51437 Co. Hwy 9, Section 2 of Scambler Township; Pelican Lake (56-786), GD. Page 2 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 PLANNING COMMISSION APPOINTMENTS Motion by Bucholz, second by Rogness and unanimously carried to appoint Stephen Langlie to the Planning Commission to a three (3) year term beginning January 1, 2023. Motion by Mortenson, second by Rogness and unanimously carried to reappoint David Waas to the Planning Commission to another three (3) year term beginning January 1, 2023. BOARD OF ADJUSTMENT APPOINTMENTS Motion by Rogness, second by Mortenson and unanimously carried to reappoint Michael Donoho to the Board of Adjustments to another three (3) year term beginning January 1, 2023. Motion by Rogness, second by Bucholz and unanimously carried to reappoint Rick West to the Board of Adjustments to another three (3) year term beginning January 1, 2023. TOBACCO ORDINANCE Motion by Johnson, second by Mortenson and unanimously carried to adopt the Otter Tail County Tobacco Ordinance relating to the sale of tobacco, tobacco-related devices, electronic delivery devices, or nicotine, or lobelia delivery products in the County of Otter Tail and for the restriction of the sale of such items to persons under age 21 as presented by the Public Health Director. Motion by Johnson, second by Rogness and unanimously carried to sunset the Otter Tail County Purchase Age Ordinance as recommended by the Public Health Director. UCARE GRANT APPROVAL Motion by Bucholz, second by Mortenson and unanimously carried to accept UCare Grant monies in the amount of $50,000 awarded to Otter Tail County Public Health for the grant cycle beginning December 15, 2022 to benefit the Health Educator position in supporting outreach, support for school districts, and funding opportunities throughout the County. OPIOID SETTLEMENT UPDATE County Administrator Nicole Hansen reviewed allocations received and expected to be received from the State's Opioid Settlement with the three largest opioid distributors, McKesson, Cardinal Health, and AmerisourceBergren, and opioid manufacturer Johnson and Johnson (Janssen). Hansen also advised that the Association of Minnesota Counties reported that more settlements are ongoing with other opioid providers, which may result in additional allocations distributed to the County. Public Health is identified as the Chief Strategist and funds must be used to mitigate the impact of opioids within the community. Efforts are developing internally to provide a multi-disciplinary collaborative approach to prevent and address addiction locally. Public Health Director Jody Lien provided that up to 10% of settlement funds can be used for administrative costs, which will allow allocating Health Educator time to support planning through the collection and analysis of data and program evaluation. In addition, early allocation of settlement funds will support Health Educators to work on primary prevention, should that be identified as a desired strategy. RESOLUTION FOR OPIOID SETTLEMENT FUNDS TO BE ALLOCATED FOR HEAL TH EDUCATORS IN PUBLIC HEAL TH OTTER TAIL COUNTY RESOLUTION NO. 2022-109 WHEREAS, the Minnesota Attorney General and Otter Tail County signed on to multistate settlement agreements with several pharmaceutical distributors, McKesson, Cardinal Health, and AmerisourceBergen, Page 3 of 34 ~ ~!J,E~.J,tJ~ Board of Commissioners' Meeting Minutes December 13, 2022 as well as opioid manufacturer Johnson & Johnson and Otter Tail County will receive an allocation of $1,850,736.57 to be distributed over 18 years; and WHEREAS, representatives of Minnesota's local governments, the Office of the Attorney General, and the State of Minnesota reached agreement on the intrastate allocation of these settlement funds between the State, and the counties and cities, as well as the permissible uses of these funds, which has been memorialized in the Minnesota Opioids State-Subdivision Memorandum of Agreement (the "State-Subdivision Agreement"); and WHEREAS, the settlement dollars are restricted to treatment and prevention efforts across public health, human services and public safety in accordance with the terms the State-Subdivision Agreement; and WHEREAS, this settlement is an opportunity to res pond to local issues throug h fostering community focused partnerships and collaboration by investing in local infrastructure including strategies that both address the mental health and substance use needs, while prioritizing local, primary prevention strategies that support child and family wellbeing; and WHEREAS, engaging in prevention strategies that are evidence-based or evidence-informed as well as providing leadership, planning, coordination, facilitations, training and technical assistance to abate the opioid epidemic through activities, programs, or strategies is within the guidelines as acceptable uses of the opioid settlement funds; and WHEREAS, up to $180,000 over three years may be provided to partially fund Health Educator positions within Public Health that will support local efforts to engage in prevention strategies to discourage or prevent the misuse of opioids and support local efforts to provide leadership, planning and coordination to abate the opioid epidemic. NOW THEREFORE BE IT RESOLVED THAT, as an eligible use of settlement funds for the provision of prevention and other strategies, the Otter Tail County Board of Commissioners supports the allocation of up to $180,000 that may be provided to partially fund Health Educator positions to abate and prevent opioid misuse. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 AttesJ. 1 'tDUJ 4CPv.x...., issioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 1 :00 p.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 1 :09 p.m. Page 4 of 34 (i} 2UE~_J~J Board of Commissioners' Meeting Minutes December 13, 2022 2022A SALE RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2022-110 Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the County Government Services Center in Fergus Falls, Minnesota, on Tuesday, December 13, 2022, at 12 o'clock P.M. The following members were present: Commissioners Murphy, Johnson, Rogness, Bucholz and Mortenson and the following were absent: none. The Chair announced that the meeting was open for the purpose of considering proposals for the purchase of $4,570,000 General Obligation Solid Waste Revenue Bonds, Series 2022A. Proposals were submitted as show in Exhibit B attached hereto . After due consideration of the proposals, Commissioner Johnson introduced the following written resolution and moved its adoption: RESOLUTION AWARDING SALE OF $4,570,000 GENERAL OBLIGATION SOLID WASTE REVENUE BONDS, SERIES 2022A, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), as follows : Section 1. Authorization : Sale of Bonds. 1.1. It is hereby determined that, pursuant to authority granted by Minnesota Statutes, Section 400.101 and Chapters 400 and 475, that the County is authorized to issue its General Obligation Solid Waste Revenue Bonds, Series 2022A (the "Bonds") to finance various 2023-2024 solid waste capital improvement projects and equipment (the "Project") 1.2. Award of Sale. The proposal of Robert W. Baird & Co, Inc. to purchase the $4,570,000 General Obligation Solid Waste Revenue Bonds, Series 2022A, of the County, as described in the Terms of Proposal distributed to prospective purchasers, is hereby found and determined to be a favorable proposal, and shall be and is hereby accepted, said proposal being to purchase Bonds at a price of $4,949,484.96 plus accrued interest to the date of delivery. The Bonds shall bear interest as set forth in paragraph 1.3. 1.3. Bond Terms . The Bonds shall be in the aggregate principal amount of $4,570,000, be dated December 29, 2022, bear interest at the rates per annum according to years of maturity set forth below, computed on the basis of a 360-day year of twelve 30-day months, payable August 1, 2023, and semiannually thereafter on February 1 and August 1 in each year, and mature serially on February 1 in the years and amounts as follows: Year of Year of Maturity Amount Interest Rate Maturity Amount Interest Rate 2024 $195,000 5.00% 2032 $315,000 5.00% 2025 225,000 5.00 2033 330,000 5 .00 Page 5 of 34 2026 235,000 5.00 2027 250,000 5.00 2028 260,000 5.00 2029 275,000 5.00 2030 285,000 5.00 2031 300 ,000 5.00 2034 2035 2036 2037 2038 Board of Commissioners' Meeting Minutes December 13, 2022 350,000 4.00 365 ,000 4.00 380,000 4.00 396,000 4.00 410,000 4.00 All Bonds maturing on or after February 1, 2032, are subject to redemption and prior payment in whole or in part in such order as the County may detennine and by lot within a maturity at the option of the County on February 1, 2031 , and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds of like maturity, the Bond Registrar shall assign to each Bond of such maturity then outstanding a distinctive number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines the order of numbers, at $5 ,000 for each number, for all outstanding Bonds of like maturity. The order of selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected , but only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be numbered R-1 upwards in order of issuance or in such other order as the Registrar may determine and shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding the amount maturing in any year. The maturities of the Bonds are combined with the maturities of the County's outstanding general obligation bonds for the purpose of compl iance with Minnesota Statutes, Section 475.54 Section 2 . Reg istration and Pay ing A gent. 2.1. Reg istered Form. The Bonds will be issued only in fully registered fonn. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein . 2.2. Dates: Interest Pay ment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2023, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.3. Reg istration. The County will appoint and maintain a bond registrar, transfer agent, authenticating agent and paying agent ("Registrar"). The effect of registration and the rights and duties of the County and the Registrar with respect thereto are as follows: (a) Reg ister. The Registrar must keep at its principal office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered , transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in fonn satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or Page 6 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. ( c) Exchan ge of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. ( d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly canceled by the Registrar and thereafter disposed of as directed by the County. (e) Im pro pe r or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The County and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes . Fees and Charge s. For a transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated . Lost. Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the County and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be canceled by the Registrar and evidence of such cancellation must be given to the County. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redem ption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. Page 7 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 2.4. A ppointment of Initial Re g istrar. The County appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar and paying agent. The Chair and the County Administrator are authorized to execute and deliver, on behalf of the County, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The County agrees to pay the reasonable and customary charges of the Registrar for the services perfom1ed. The County reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Board, the County Treasurer must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. Section 3. Bond Fom1 . The Bonds, the Registrar's Certificate of Authentication and Registration and the form of assignment shall be in substantially the following fom1: No. R-_ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF OTTER TAIL $ __ _ GENERAL OBLIGATION SOLID WASTE REVENUE BOND, SERIES 2022A Maturity February 1, 20_ Registered Owner: Cede & Co. Principal Amount: ________ Dollars Date of Ori g inal Issue December 29, 2022 CUSIP The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from December 29, 2022, or the most recent interest payment date to which interest has been paid or duly provided for as specified below, on February 1 and August 1 of each yea r, commencing August 1, 2023, until said principal amount is paid . Principal is payable in lawful money of the United States of America at the office of Bond Trust Services Corporation, in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses. Interest is payable to the person in whose name this Bond is registered at the close of business on the 15th day of the month preceding each interest payment date (whether or not a business day) at the registered owner's address set forth on the registration books maintained by the Registrar. Any such interest not punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the close of business on a special record date for the payment of such defaulted interest established by the Registrar. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the County have been and are hereby irrevocably pledged. Page 8 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 The Bonds of this series maturing on or after February 1, 2032, are subject to redemption at the option of the County, in whole or in part in such order as the County may determine and by lot within a maturity, on February 1 , 2031, and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will be given by mail to the bank where the Bonds are payable and to the registered owners in the manner provided by Chapter 475, Minnesota Statutes. Any defect in mailing notice of redemption shall not affect the validity of the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are set aside by the County on the redemption date, shall not bear interest after the redemption date, regardless of any delay in its presentation. The County has designated the issue of Bonds of which this Bond forms a part as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This Bond is one of an issue of Bonds in the aggregate principal amount of $4,570,000, all of like date and tenor except as to number, maturity date, interest rate and redemption privilege, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, all issued pursuant to resolution adopted by the Board of Commissioners of the County on December 13, 2022 (the "Resolution"), for the purpose of providing money to finance various 2023-2024 solid waste capital improvement projects and equipment, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Section 400.101 and Chapters 400 and 475, as amended. The Bonds of this issue (and any additional obligations payable therefrom) are payable primarily from the revenues generated by the County's solid waste disposal system as set forth in the Resolution, but this Bond constitutes a general obligation of the County and the full faith and credit of the County are irrevocably pledged for payment of this Bond and the Board of Commissioners of the County has obligated itself to levy ad valorem taxes on all taxable property in the County in the event of any deficiency, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the County kept at the office of the Registrar, by the Registered Owner hereof in person or by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The County and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the County nor the Bond Registrar will be affected by any notice to the contrary. The Bonds of this series are issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney upon surrender thereof to the Registrar. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the Page 9 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 County in accordance with its tenns, have been done, do exist, have happened and have been perfonned as so required, and that the issuance of this Bond does not cause the indebtedness of the County to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of the County Administrator, all as of the Date of Original Issue specified above. OTTERTAIL COUNTY, MINNESOTA By {Facsimile Sig nature ) Chair, Board of County Comm issioners By (Facsimile Si g nature ) County Administrator REGISTRAR'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION This is one of the Bonds described in the within mentioned Resolution, and this Bond has been registered as to principal and interest in the name of the Registered Owner identified above. Dated: December 29, 2022 BOND TRUST SERVICES CORPORATION, Bond Registrar By _________________ _ Authorized Signature ASSIGNMENT FOR VALUE RECEIVED , the undersigned hereby sells, assigns and transfers unto (Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints __________ , attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises . Dated: ---------- Page 10 of 34 Please Insert Social Security Number or Other Identifying Number of Assignee Signature Guaranteed: Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. Section 4 . Execution and Delivery. Board of Commissioners' Meeting Minutes December 13, 2022 Notice: The signature to this assignment must correspond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. The Bonds shall be prepared in printed form under the direction of the County Administrator and when so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and by the manual or facsimile signature of the County Administrator. In case any officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, such signature or facsimile will nevertheless be valid and sufficient'for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. The Bonds initially issued hereunder shall be registered as of the date of issuance, and all Bonds issued in exchange therefor shall be registered as of such date, or, if issued after the first payment date, as of the most recent interest payment date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and executed, they shall be delivered to the purchaser by the County Administrator or the Administrator's designee(s) upon receipt of the purchase price and accrued interest and the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper application of the proceeds. Section 5 . Registration and Transfer. As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain and keep at the office of the Registrar an office or agency for the payment of the principal of and interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the County shall execute and the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or Page 11 of 34 ~ 9JJ!=~"!~J~ Board of Commissioners' Meeting Minutes December 13, 2022 more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds, upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the County shall execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or definitive, the County or the Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith (except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days next preceding any February 1 or August 1 interest payment date. Section 6 . Pay ment: Security: Pledges and Covenants. 6.1. Pa yment. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution. 6.2. Fund and Accounts. For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund to be designated the "General Obligation Solid Waste Revenue Bonds, Series 2022A Fund" (the "Debt Service Fund") to be administered and maintained by the County Treasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the County. The Debt Service Fund shall be maintained in the manner herein specified until the Bonds have been fully paid. There shall be deposited in the Debt Service Fund: (a) the net revenues of the County's solid waste disposal system which are hereby irrevocably appropriated and pledged to the payment of principal and interest on the Bonds on a parity with any other obligations of the County heretofore or hereafter issued which are payable from such net revenues; provided, however, that nothing herein shall prevent the issuance and sale of additional bonds payable from such net revenues; (b) any taxes levied under Section 6.4 hereof to the extent necessary to pay the principal of and interest on the Bonds; and (c} interest earnings on the foregoing. If any payment of principal or interest on the Bonds will become due when there is not sufficient money in the Debt Service Fund to pay the same, the County Treasurer will pay such principal or interest from the general fund of the County, and the general fund will be reimbursed for such advances out of available net revenues of the water system or the proceeds of taxes levied pursuant to Section 6.4 hereof, when collected. Page 12 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 The Debt Service Fund shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the County hereafter issued by the County and made payable from said account as provided by law. 6.3. It is determined that the estimated revenues generated by the County's solid waste disposal system pledged to the payment of the Bonds will produce at least five percent in excess of the amount needed to meet when due, the principal and interest payments on the Bonds and other obligations payable therefrom. 6.4. The Bonds are general obligations of the County to which the full faith, credit and unlimited taxing power of the County are hereby pledged. The Board of Commissioners of the County shall levy general ad valorem taxes on all taxable property in the County, if necessary, to pay the principal of and interest on the Bonds when due. 6.5. The County has entered into an agreement with the Minnesota Public Facilities Authority whereby the Bonds are entitled to the benefits of the Authority's Credit Enhancement Program. The County shall notify the Public Facilities Authority of any potential default in the payment of the principal of or interest on the Bonds and to perform all of its obligations under the Agreement and Minnesota Statutes, Section 446A.086. The County shall deposit with the paying agent three business days prior to each payment date an amount sufficient to make the payment due on each such date or to notify the Authority that it will be unable to make all or a portion of that payment. The County shall do all other things which may be necessary to perform the obligations undertaken under the Agreement and Section 446A.086, including any requirement adopted by the Authority. 6.6. The County Administrator is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 7. Ownershi p of Bonds. As to any Bond, the County and the Registrar and their respective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the County nor the Registrar nor their respective successors shall be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. Section 8. Book-Entry S ystem. (a) For purposes of this paragraph 8, the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. Page 13 of 34 "OTC" shall mean The Depository Trust Company of New York, New York. "Participants" shall mean those broker-dealers, banks and other financial institutions for which OTC holds Bonds as securities depository. ~.J OTTER TAIL ~ COUNTY-MINNESOTA Board of Commissioners' Meeting Minutes December 13, 2022 "Representation Letter" shall mean the Blanket Letter of Representation from the County to OTC, which shall be executed in substantially the form on file. (b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar in the name of Cede & Co., as nominee of DTC. The Registrar and the County may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through OTC or any Participant, or any other person which is not shown on the registration books of the Registrar as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by OTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this Resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the County's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than OTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the County to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with subparagraph (e) hereof. (c) In the event the County determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bond certificates, the County may notify OTC and the Registrar, whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates. In such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. OTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the County and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with subparagraph (e) hereof. (d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of OTC, all payments with respect to the principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, to DTC as provided in the Representation Letter. (e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed. The Representation Letter incorporate by reference certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this Resolution. (f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered Page 14 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 6 hereof. Section 9. Pa yment of Issuance Ex penses. The County authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Bond Trust Services Incorporated, Roseville, Minnesota, on the closing date for further distribution as directed by Ehlers and Associates, Inc. Section 10. Authentication of Transcri pt. 10.1. The officers of the County are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the County relating to the Bonds and to the financial condition and affairs of the County, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furnished, will be deemed representations of the County as to the facts stated therein. 10.2. Official Statement. The Preliminary Official Statement relating to the Bonds, on file with the County Administrator and presented to this meeting, is hereby approved, and the County ratifies and confirms its designation of the Preliminary Official Statement as a "near final" Official Statement for purposes of Rule 15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective purchasers of the Bonds, insofar as the same relates to the Bonds and the sale thereof. The Chair and County Administrator of the County, or any other officer of the County are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 10.3. Continuing Disclosure. The County is an obligated person with respect to the Bonds. The County hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, to perform its obligations under the Continuing Disclosure Certificate (the "Certificate") attached to the official statement. The Chair and County Administrator of the County, or any other officer of the County authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the County the Certificate in substantially the form presented to the Board of Commissioners subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds. and (iii) acceptable to the Officers. Section 11. Section 12. Re g istration. The County Auditor shall register the Bonds in their office as required by law. Tax Covenants. 12 .1. The County covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the I ntemal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. Page 15 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 12.2. The County will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States. 12.2. The County further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 12.3. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the County makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the County designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations which will be issued by the County (and all subordinate entities of the County) during calendar year 2022 will not exceed $10,000,000; and ( d) not more than $10,000,000 ofobligations issued by the County during calendar year 2022 have been designated for purposes of Section 265(b X3) of the Code. 12.4. The County will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section 12.5. The Bonds are designated "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Rogness and upon vote being taken thereon the following voted in favor thereof: Commissioners Rogness, Bucholz, Mortenson, Johnson and Murphy. And the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS ommissioners, Chair Dated: December 20, 2022 Attest: J/. eo0 l/[u)/.JL.- Nicole Hansen, County Board Clerk PENAL TY ABATEMENT REQUESTS Motion by Johnson, second by Bucholz and unanimously carried to approve the request of James F. Thompson for the abatement of $55.52 in accrued penalties resulting from the late payment of the second half property taxes on Parcel No. 37-000-99-0342-000. Page 16 of 34 Board of Commissioners' Meeting Minutes December13,2022 Motion by Mortenson, second by Bucholz and motion carried with Johnson abstaining, to deny the request of Jean Guggisberg, bookkeeper for Ray and Kathie Kvalvog, for the abatement of $231.24 in accrued penalties resulting from the late payment of the second half property taxes on Parcel No. 17-000-99-1837-000. CAPITAL IMPROVEMENT REIMBURSEMENT REQUEST Motion by Rogness, second by Mortenson and unanimously carried to approve reimbursement from the Capital Improvement Fund to the Road and Bridge Fund in the amount of $282,998.14 for the following Capital Expenditure: two (2) 2022 Mack AF Granite 64 FR Plow Truck Cab & Chassis from Nuss Truck & Equipment. AMC DISCUSSION Otter Tail County Commissioners attended the 2022 AMC Annual Training Conference in Bloomington, MN, December 5-7, 2022. Commissioners gave a brief overview of the conference and discussion followed regarding a breakout session about energy goals and the electrification of vehicles. Commissioners noted that the conference was well received. DRAINAGE CONFERENCE Motion by Rogness, second by Johnson and unanimously carried to approve Commissioners attendance at the County Drainage Conference held February 8-9, 2023 at Arrowwood Resort and Conference Center. RECESS & RECONVENE At 1 :27 p.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 1 :34 p.m. RESOLUTION FOR AGENCY AGREEMENT OTTER TAIL COUNTY RESOLUTION NO. 2022-111 BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Otter Tail to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1052071, a copy of which said agreement was before the County Board and which is made a part hereof by reference. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attest: 1 / · {h)/., JI/~ mmissioners, Chair Nicole Hansen, County Board Clerk Page 17 of 34 ~ ~!J,!=~.J~~ Board of Commissioners' Meeting Minutes December 13, 2022 MASTER CLIENT AGREEMENT -STONEBROOKE Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures for the Master Client Agreement Work Order between Otter Tail County and Stonebrooke Engineering, Inc. as presented by the County Engineer. HIGHWAY DEPARTMENT UPDATE County Engineer Charles Grotte provided the Board with a Highway Department update. Among the highlights Mr. Grotte noted: > The Highway Operations Study draft from SRF Consulting Group who conducted a study on Snowplow Routes should be available this week. ) Highway Department had their Transportation Plan Open Houses, and any comments are due next week. > CSAH 5 and CSAH 14 overlays, along with the 2022 Seal Coat and Heart of the Lakes Trail, East Segment have Reduced Retainage to 1 %. > The Battle Lake and Pelican Rapids Garages should be complete next week. > Future projects are currently in various stages of design. In-House Maintenance is focusing on snow and ice control. SPONSORING AGENCY RESOLUTION, CITY OF HENNING TH 108 IMPROVEMENT PROJECT OTTER TAIL COUNTY RESOLUTION NO. 2022-112 WHEREAS: the City of Henning is requesting funding from the Active Transportation program being offered through the Minnesota Department of Transportation for the Trunk Highway 108 Improvement Project; and WHEREAS: the Minnesota Department of Transportation requires that an Active Transportation program applicant that is not a State Aid City or County have a sponsoring agency to review, approve, and help administer the project; and WHEREAS: the City of Henning has committed to funding and maintaining the Trunk Highway 108 Improvement Project; and BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for the project identified as the Trunk Highway 108 Improvement Project within the City of Henning seeking Active Transportation funding and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules, and regulations. BE IT FURTHER RESOLVED THAT: Charles Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. Page 18 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 AttestCJ 1 · eol.c L I-/ ?ho-: Nicole Hansen, County Board Clerk SPONSORING AGENCY RESOLUTION, CITY OF OTTERTAIL TYLER WOHLERS TRAIL PROJECT OTTER TAIL COUNTY RESOLUTION NO. 2022-113 WHEREAS: the City of Ottertail is requesting funding from the Active Transportation program being offered through the Minnesota Department of Transportation for the Tyler Wohlers Trail Project; and WHEREAS: the Minnesota Department of Transportation requires that an Active Transportation program applicant that is not a State Aid City or County have a sponsoring agency to review, approve, and help administer the project; and WHEREAS: the City of Ottertail has committed to funding and maintaining the Tyler Wohlers Trail Project; and BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for the project identified as the Tyler Wohlers Trail Project within the City of Ottertail seeking Active Transportation funding and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT: Charles Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attes1J( {)i)L, 1./ UQ-2<.-.- Nicole Hansen, County Board Clerk SPONSORING AGENCY RESOLUTION, CITY OF PELICAN RAPIDS TH 59 & 108 COMPLETE STREETS PROJECT OTTER TAIL COUNTY RESOLUTION NO. 2022-114 WHEREAS: the City of Pelican Rapids is requesting funding from the Active Transportation program being offered through the Minnesota Department of Transportation for the Trunk Highway 59 and 108 Complete Streets Project; and Page 19 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 WHEREAS: the Minnesota Department of Transportation requires that an Active Transportation program applicant that is not a State Aid City or County have a sponsoring agency to review, approve, and help administer the project; and WHEREAS: the City of Pelican Rapids has committed to funding and maintaining the Trunk Highway 59 and 108 Complete Streets Project; and BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for the project identified as the Trunk Highway 59 and 108 Complete Streets Project within the City of Pelican Rapids seeking Active Transportation funding and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules, and regulations. BE IT FURTHER RESOLVED THAT: Charles Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attes~ )-/ Cot, ,1 1/UCV,.. , Nicole Hansen, County Board Clerk SPONSORING AGENCY RESOLUTION, CITY OF PELICAN RAPIDS TH 59 IMPROVEMENT PROJECT OTTER TAIL COUNTY RESOLUTION NO. 2022-115 BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for the project identified as Trunk Highway 59 Improvement Project within the City of Pelican Rapids seeking Transportation Alternatives funding and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT: Charles Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. Page 20 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attest:Jf-'/Q /u ~ Nicole Hansen, County Board Clerk RESOLUTION AGREEMENT TO MAINTAIN FACILITY OTTER TAIL COUNTY RESOLUTION NO. 2022-116 WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS: Transportation Alternatives projects receive federal funding; and WHEREAS: The Minnesota Department of Transportation (MnDOT} has determined that for projects implemented with alternative funds, this requirement should be applied to the project proposer; and WHEREAS: Otter Tail County is the sponsoring agency for the Transportation Alternatives project identified as Trunk Highway 59 Improvement Project within the City of Pelican Rapids. THEREFORE BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attest ; Jh ' &iu ~ Nicole Hansen, County Board Clerk ADDENDUM TO TOWN ROAD VACATION PETITION, FOLDEN TOWNSHIP OTTER TAIL COUNTY RESOLUTION NO. 2022-118 WHEREAS, the town Board of Folden Township, Otter Tail County, Minnesota followed the proper procedure according to Minn. Stat.§ 164.07, subd. 2 to set forth the order for vacation of a town road on May 17, 2021, and recorded on June 23, 2021, as document number 1260599; and WHEREAS, an unintentional omission of the property owner of the vacated section of 495th Avenue, between 210th Street and 215th Street, occurred due to unknown archive deeds held by Otter Tail County from 1928; and Page 21 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 WHEREAS, by a vote of the supervisors at the November 21, 2022, town board meeting at Folden Township, Otter Tail County, Minnesota, an addendum was issued requesting a vacation of the said section of 495th Avenue from the owner Otter Tail County based on warranty deed documents 239424 dated June 23, 1928, and 239425 dated July 10, 1928, and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the town board of Folden Township, Otter Tail County, Minnesota hereby vacates the section of 495 th Avenue, between 210th Street and 215th to be made final after authorized confirmation by the Board of Commissioners of Otter Tail County, owners of the 66-foot township road corridor: Dated this 21st day of November 2022 BY THE TOWN BOARD Attest: ___________ _ Town Clerk Town Board Chair State of Minnesota ) ) 55. County of Otter Tail ) I, Jennifer Howard, Clerk of Folden Township, Otter Tail County, Minnesota, hereby certify that I have compared the foregoing copy of the addendum order of the Town Board of said Township with the original record thereof on file with the town clerk and the Otter Tail County Recorder's Office as Document Number 1260599. Witness my hand and seal this 21st day of November 2022. Signature Jennifer Howard Folden Township Clerk RESOLUTION VACATING A TOWN ROAD ADDENDUM TO DOCUMENT 1260599 RECORDED ON JUNE 23, 2021 CORRECTION OF PROPERTY OWNER Whereas, the Town Board of Folden Township, Otter Tail County, Minnesota met all the requirements for vacation of a town road with the inadvertent omission of the unknown property owner: Owner Otter Tail County Dated this 21st day of November 2022 Page 22 of 34 Descri ption of the land All land within the 66-foot road corridor (33 feet on each side of 495th Ave) between Sections 3 & 4 of Folden Township between 210th Street and 215th Street BY THE TOWN BOARD Attest: ------------ Board of Commissioners' Meeting Minutes December 13, 2022 Town Clerk Town Board Chair State of Minnesota ) ) ss. County of Otter Tail ) I, Jennifer Howard, Clerk of Folden Township, Otter Tail County, Minnesota, hereby certify that I have compared the foregoing copy of the resolution addendum order of the Town Board of said Township with the original record thereof on file with the town clerk and the Otter Tail County Recorder's Office as Document Number 1260599. Witness my hand and seal this 21st day of November 2022. Signature Jennifer Howard Folden Township Clerk IT IS HEREBY AGREED by the owner of the land that the above-described portion of 495th Street be vacated . The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attes ~l 1 · ~J./4-aa..., Nicole Hansen , County Board Clerk RECESS & RECONVENE At 1 :52 p.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 2:03 p.m. PUBLIC HEARING REGARDING PROPERTY TAX ABATEMENTS At 2:04 p.m., Chair Murphy opened the Public Hearing regarding Property Tax Abatements Related to the Single-Family Tax Rebate Program. Community Development Director Amy Baldwin provided a brief overview of the project. Chair Murphy asked for comments from the public and no comments were received . The Public Hearing was closed at 2 :06 p.m. TRI-COUNTY HEALTH CARE TAX ABATEMENT APPLICATION Motion by Rogness, second by Mortenson and unanimously carried to adopt the recommendation of the Community Development Agency (CDA) to deny the property tax abatement application request from Tri - County Healthcare due to the County's Tax Abatement Policy which states that the abatement request must Page 23 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 be approved prior to any new construction or improvements being made to the proposed property. The CDA and the Board both expressed support for continued engagement with Tri-County Health Care for future campus development. RESOLUTION REGARDING CDA BOARD APPOINTMENT OTTER TAIL COUNTY RESOLUTION NO. 2022-117 Whereas, the Otter tail County Board of Commissioners is charged with making appointments to the Community Development Agency Board, as authorized by M .S. 469.1082, Subd. 8; and Whereas, the Otter Tail County Community Development Agency Board is comprised of nine members, two of which must be County Commissioners; and Whereas, the term of one current Community Development Agency Board members is expiring; and Whereas, the expiring term is one of the two which must be held by County Commissioners; and Now; Therefore, Be it Resolved, that The Otter Tail County Board of Commissioners hereby makes the following appointment to the Otter Tail county Community Development Agency Board: Reappointment of Kurt Mortenson to a six-year term on the Otter Tail County Community Development Agency beginning February 1, 2023 and ending January 31, 2029. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota, this 13th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 20, 2022 Attes~J /W(u ti~ missioners, Chair Nicole Hansen, County Board Clerk CLOSED SESSION At 2:17 p.m., Chair Murphy declared the Board of Commissioners meeting closed to the public to for discussion regarding sale of property located at 914 E. Channing Avenue, Fergus Falls, MN 56537, Parcel No. 71001990859000. The closed session is authorized under M.S. §13D.05, Subd. 3. Present in the room were Commissioners Betty Murphy, Wayne Johnson, Kurt Mortenson, Dan Bucholz, Lee Rogness, County Attorney Michelle Eldien, County Administrator Nicole Hansen, Deputy Administrator Nicholas Leonard and Community Development Director Amy Baldwin. The closed session ended at 3:09 p.m. ADJOURNMENT At 3:20 p.m., Chair Murphy declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, December 20, 2022, at the Government Services Center in Fergus Falls and via livestream. Page 24 of 34 Vendor Name 4TCREATIVE A-1 LOCK & KEY LLC ACORNS-OAK CONSULTING ADVANCED CORRECTIONAL HEAL THCAJi AMAZON CAPITAL SERVICES INC AMERICINN FERGUS FALLS ANDERSON/DAVID G ANDERSON/RUTH A ANDERSON/RYAN ARAMARK ARAMARK ARVJG AUTO VALUE FERGUS FALLS AUTO VALUE WADENA BATTLE LAKE/CITY OF BOT MECHANICAL LLC BENTZ THOMPSON RJETOW INC BERGREN/ELLIE BEYER BOOY SHOP INC BIG SKY COMMUNICATIONS INC BLUFFTON OIL CO BRANDNER/STEVE BRAUN INTERTEC CORPORATION BRAUN VENDING INC BRUSVEN/JACOUELINE BURT/RONALD CAROil JAL CONSUL TING SOLUTIONS CARGILL INCORPORATED CENTRASOTA ORAL SURGEONS CERTIFIED AUTO REPAIR CLEAN SWEEP COMMERClAL SERVICES CMMA CODE 4 SERVICES INC COLLEGE WAY AUTO CONCEPT C.A.TERING COOPER'S OFFICE SUPPLY INC CULLIGAN OF DElROff LAKES CULLIGAN OF WADENA CUMMINS SALES & SERVICE D & T VENTURES LLC DACOT AH PAPER CO DAHLSAD/CHRISTOPHER Page 26 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 750.00 32.50 3,250.00 20,644.97 2,374.82 105.96 731 .81 886.63 275.00 104.92 450.86 250.00 691.44 33.98 1,967 .87 15,509.66 8,442 .99 135.00 250.00 515.00 3,742 .50 38.00 9,835.83 459.00 500.00 1,042.50 4,750.00 34,329.37 1,354.00 535 .51 1,183.00 270.00 4,698 .66 72.03 200.00 2.037.18 57 .80 63.75 1,766.40 1,089.00 3,039.36 26.25 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Page 25 of 34 Board of Commissioners' Meeting Minutes December 13, 2022 Dated: December 20, 2022 Attest: Jh '&i,u 1./0,J,a,.___ --Nicole Hansen, Clerk Page 27 of 34 Vendor Name DAL TON/CITY OF DEER CREEK/CITY OF DENT/ClTY OF DENZEL'S REGION WASTE INC DICK'S STANDARD DLTSOLUTIONS lNC DOUBLE A CATERJNG EJ'S FLOOR COVERING ELIZABETHi'CITY OF ERGOMETRICS & APPLIED PERSONNEL f ERHARD/CITY Of ESSER PLUMBING 3. HEATING INC EXTREME MARINE LLC FARMERS CO-OP Oll FERGUS FALLS DAILY JOURNAL FERGUS f ALLS/CITY OF FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FORUM COMMUNICATIONS PRINTING FOTH INFRASTRUCTURE & ENVIRONMEt. FRANZ REPROGRAPHICS INC FRONTIER MARINE & POWERSPORTS GALLS LLC GlENOE-NILSON FUNERAL HOME GOOOPOINTE TECHNOLOGY INC GOPHER STATE ONE CALL GRAINGER INC GRlfFl NIPA TRICK H & L MESABt CO HEARTLAND CUSTOM FENCE INC HENNING AUTO PARTS HENNING/CITY OF HOUGH INC HOUSTON ENGINEERING INC HUNT/DESTA INNOVATIVE OFFICE SOLUTIONS LLC JACOB'S COVE RESORT JOHNSON.'PAMELA S KNOWINKLLC LAKE COUNTRY GRAPHICS INC LAKE REGION DENTAL CENTER LAKE REGION HEAL TH CARE Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 910.39 1,785.75 700.30 60.00 439.35 29,384.00 335.50 3,585.00 1,094.21 604.75 647.n 1,550.00 165.00 3,069.83 835.22 18.00 8,440.00 138.95 17,212.21 26.063.43 29.17 1.629.99 1,756.25 1,150.00 2.545.00 16.20 3,809.64 168.18 2,696.00 8,300.00 39.44 3,020.03 570,273.65 31,821.63 826.50 102.90 2,000.00 1.106.75 6.810.00 23.94 282.00 261.00 Page 28 of 34 Vendor Name LAKES AREA COOPERATIVE LAKES COUNTRY HEATING & AIR CONDll LAKES COUNTRY SERVICE COOPERATIV LANDS' ENO BUSINESS OUlFITTERS LARRY OTT INC TRUCK SERVICE LEGAL SERVICES OF NW MINNESOTA LEIGHTON BROADCASTING -FERGUS FA LENTZ/JOLEEN LEROY MOTORSPORTS LLC LIL BIT GRAF'HICS M-R SIGN CO INC MANN.tTERESA L MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MATTliEW BENDER & COMPANY INC MCGINNl~~ICHAEL MCIT MCKESSON MEDICAL-SURGICAL INC MILOTZKY/RICHARD J MINNESOTA MOTOR COMPANY MN CONTINUING LEGAL EDUCATION MN DEPT OF TRANSPORTATION MNCCC lOCKBOX MOENKEDICK-BURNSISANDRA MOORE ENGINEERING INC MOTOROLA SOLUTIONS CONNECTIVlTY I MUL Tl BUSINESS SOLUTIONS JNC NAPA CENTRAL NELSON AUTO CENTER !NC NELSON/GARY M NELSON/JANICE F NEW YORK t.U LSICIT'( OF NEWMAN PAINTING INC NEWV1LLEJHEA THER NORTHERN IRRIGATION CONTRACTORS NORTHWEST TIRE INC NOVA FIRE PROTECTION NUSS TRUCK & EQUIPMENT NYHUS FAMILY SALES tNC OK TIRE STORE -MOTLEY OLSON Oil CO INC OTTER TAl L CO COURT AOMINISTRA TIO,- Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 2.168.26 3,259.25 2,700.00 165.ro 1 ,950.00 1,150.00 2,147.00 944.75 185.94 510.81 539.81 1,045.00 39,788.16 3,193.57 432.31 14.01 688.00 174.13 500.00 1,887.79 44.70 900.00 15,974.75 431.50 8 ,023.75 3,100.00 500.00 84.35 48,Jn.56 950.00 874.00 2 ,503.56 3.220.00 2.000.00 28.99 368.08 880.00 1,430.91 81.10 110.tm 396.00 18,700.00 Page 29 of 34 VendorNarne OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER PARK REGION CO OP PARKERS PRAIRIE INDEPENDENT LLCm· PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS LLC BATTLE LAKER PELICAN RAPIDSICllY OF PEMBERTON LAW PLLP PEOPLEFACTS LLC PERHAM/CITY OF PHOENIX SUPPLY PRIDDAY/BETH PRISCHMANN/KAREN PROAGFARMERSCOOPE.RATIVE PROPEL NONPROFITS PSICK CAPITOL SOLUTIONS INC QUADIENT LEASING USA INC RED DOT PEST CONTROL RICHVILLE/CITY Of RIDOUT/JALENE RINGDAHL AMBULANCE INC R01H5A Y/ClTY OF SAFE RESTRAINTS INC SECRETARY OF STATE SHI INTERNATIONAL CORP SIGNWORKS SIGNS & BANNERS INC SMITH/DEBBIE R SPlELMANJMATTHEW STAPLES BUS INESS CREDIT STEINBACH/DA \IE STEINS tNC STEVE'S SANITATION INC STRAND ACE HARDWARE STREICHERS SUMMERVlllE ELECTRIC INC SUMMIT FIRE PROTECTION SUMMIT FOOO SERVICE llC TECH CHECK LLC TERMINIX COMMERCIAL -ST CLOUD THOMSON REUTERS -WEST THRIFTY WHITE PHARMACY TSCHJOA/CRAIG Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 35.00 266.93 562.78 2 ,707.72 1,050.44 709.50 22,266.25 1,047.00 29.30 6.257.44 228.55 500.00 800.00 738.68 1,000.00 3.000.00 2.591.19 560.00 989.16 726.75 1.388.00 971.66 4,943.12 120.00 1.410.00 580.00 916.75 101.25 179.72 744.75 875.04 235.94 9.59 94.99 16.714.92 466.00 10.509.25 174.00 260.25 4,864.07 1.785.54 71.25 Page 30 of 34 Vendor Name TWEETON REFRIGERATION INC TYLER TECHNOLOGIES INC UNDERWOOD OOIK STOP UNDERWOOD/CITY OF URBANK/CITY OF US AUTOFORCE US BANK EQUIPMENT FINANCE VARITECH INOUSTRJES VERGAS/CITY OF VJCTORLUNOEENCOMPANY VIKING COCA-COLA VIKING GARAGE DOOR COMPANY INC VOSS LIGHTING WALLWORK TRUCK CENTER WEST TOOL & DESIGN LLC ZEROS HOLSTERS ZIEGLER INC final Total: Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 602.52 740.00 1,172.63 1.024.19 1,173.00 82.24 1.463.26 39,092.00 2,477.29 1.120.71 1.012.50 529.76 516.60 136.79 500.00 103.30 465.80 1,182,961.29 Page 31 of 34 Vendor Name A PLACE TO BELONG AMAZON CAPITAL SERVICES INC BUDKE/JOSIE CASS CO SHERIFF-ND FERGUS FALLS DAILY JOURNAL HARRIS/1.UANN HOl.MOUIST/ABIGAIL KAMBEL-SEUFERTn<IM KNUDSON/FONDA l LAKES COUNTRY SERVICE COOPERATIV LEEmJCOLE MACPO MIDWEST PRINTING CO MN CORRECTIONS ASSOCIATION MN DEPT OF HUMAN SERVICES MN DEPT OF HUMAN SERVICES NELSON AUTO CENTER INC OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER OTTER TAIL POWER CO POTTER/TARA PREMIER BIOTECH INC PRODUCTIVE ALTERNATIVES CSU QUALITY TOYOTA SCHOOL DIST 261-Ashby School SECRETARY OF STATE UNITED WAV OF OTTER TAIL COUNTY VERlZOO VIIRELESS VICTOR LUNDEEN COMPANY WEILAND/MEGAN Final Tota(: Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 1,032.69 1,451.60 15.00 39.50 152.40 1,028.13 51.57 35.44 135.00 5,031.43 12.85 900.00 86.00 35.00 1,232.00 3,548.96 187.50 113.00 6.307.68 279.08 45.00 1,592.50 814.49 1,274.13 359.45 120.00 42,000.00 1,588.99 314.45 40.34 69,824.18 Page 32 of 34 Vendor Name AMAZON CAPITAL SERVlCE.S INC ASSOCIATION OF MN COUNTIES BARKER/MEGAN BESEMAN/KAREN BYE/KRISTIN CLAY CO HEAL TH DEPT DAHUMEUSSA DAKOTA PRINTING [NC DEMMER/ANDREA FRUSTOUANNE GEORGESON/ANTHONY GUCK/AMY INDEPENDENT CONTRACT SERVICES OF LEWISIJoot MARTENSON/PAULA MIDWEEK INC/THE NURSE FAMILY PARTNERSHIP VAN SANTENJOANA VERIZON WIRELESS VICTOR LUNDEEN COMPANY WESTBY/LINDA FinaHotat: Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit A) Amount 563.12 350.00 41.50 94.38 52.50 319.89 1.25 501.98 5.00 23.75 26.88 147.50 6,319.88 154.38 75.63 228.75 21,420.00 58.69 851.85 946.35 37.50 32,220.78 Board of Commissioners' Meeting Minutes December 13, 2022 (Exhibit B) BID TABULATION $5,000,000* General Obligation Solid Waste Revenue Bonds, Series 2022A Otter Tail County, Minnesota SALE: December 12, 2022 AWARD: BAIRD MN Credit Enhancement Rating: S&P Global Ratings "AAA" Underlying Rating: S&P Global Ratings "AA" Tax Exempt -Bank Qualified NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (Februar y 1) RATE YIELD PRICE COST RATE BAIRD $5,414,049.40 $1,548,546.16 3 .3052% Milwaukee, Wisconsin 2024 5.000% 2.520% C.L. King & Associates 2025 5.000% 2.550% Colliers Securities LLC 2026 5.000% 2.560% Edward Jones 2027 5.000% 2.580% Fidelity Capital Markets 2028 5.000% 2.600% Crews & Associates, Inc. 2029 5.000% 2.620% Davenport & Co. L.L.C. 2030 5.000% 2.640% Loop Capital Markets 2031 5.000% 2.670% Country Club Bank 2032 5.000% 2.700% Oppenheimer & Co. 2033 5.000% 2.750% Sierra Pacific Securities 2034 4.000% 3.000% Celadon Financial Group, LLC 2035 4.000% 3.100% Isaak Bond Investments, Inc 2036 4.000% 3 .200% Carty & Company, Inc. 2037 4.000% 3.300% UMB Bank,N.A. 2038 4.000% 3.400% NORTHLAND SECURITIES, INC. $5,371,575.95 $1,554,699.61 3.3354% Minneapolis, Minnesota PIPER SANDLER & CO. $5,358,629.55 $1,567,646.01 3.3687% Minneapolis, Minnesota * Subsequent to bid opening the issue size was decreased to $4,570,000. Adjusted Price-$4,949,484.96 Adjusted Net Interest Cost -$1,424,637.26 Adjusted TIC -3.3060% BUILDING COMMUNITIES . IT'S WHAT WE DO. [.J info@ehlers-inc .com 1 (800) 552-1171 S www.ehlers-inc.com MATURITY REOFFERING NAME OF BIDDER (February 1) RATE YIELD PRICE RAYMOND JAMES & $5,365,708.10 ASSOCIATES, INC. Memphis, Tennessee HILLTOPSECURITIES $5,174,651.75 Dallas, Texas Bid Tabulation Otter Tail County, Minnesota $5,000,000* General Obligation Solid Waste Revenue Bonds, Series 2022A NET INTEREST COST $1,638,470.79 $1,720,721.58 TRUE INTEREST RATE 3.5179% 3.7848% December 12, 2022 Page 2