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HomeMy WebLinkAboutBoard of Commissioners - Approved Minutes - 06/28/2022Board of Commissioners' Meeting Minutes June 28, 2022 OTTER TAIL COUNTY -MINNESOTA BOARD OF CO MM ISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN June 28, 2022 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 28, 2022, at the Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice Chair; Kurt Mortenson, Dan Bucholz and Lee Rogness were present. APPROVAL OF AGENDA Chair Murphy called for approval of the Board Agenda. Motion by Johnson, second by Mortenson and unanimously carried to approve the Board of Commissioners' agenda of June 28, 2022, with the following additions: Consent Agenda: Additions as indicated in #7-10 for liquor license applications and a Department of Corrections Agreement APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as follows: Page 1 of 11 1. June 14, 2022, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for June 28, 2022 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for June 28, 2022 (Exhibit A) 4. Approval of the Application and Permit for a One Day to 4 Day Temporary On-Sale Liquor License for Outstate Brewing Company for an event (Dough 4 Joe) scheduled for July 21, 22, and 23 at 21756 County Highway 22 in Friberg Township. 5. Approval of the issuance of an On Sale 3.2 Malt Liquor License to Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2022, to June 30, 2023. 6. Approval of the issuance of an On Sale Wine License to Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2022, to June 30, 2023. 7. Approval of the application for an On/Off-Sale 3.2 Malt Liquor license for Birchwood Golf Course LLC dba Birchwood Golf Course for the period of July 1, 2022 through June 30, 2023. 8. Approval of the application for an On/Off-Sale 3.2 Malt Liquor license for JoAnn Gilbertson dba Walleye World for the period of July 1, 2022 through June 30, 2023. 9. Approval of the application for an On-Sale Liquor License for Joseph R and Lisa M Harlow dba Big Pine Lodge for the period of July 1, 2022 through June 30, 2023. 10. Contract extension with the Department of Corrections. Board of Commissioners' Meeting Minutes June 28, 2022 EXTENSION PROGRAMMING Regional Director Cecelia Amadou along with Extension Educators Ethan Willoughby, Jessica Mohagen, Sarah Downhour, and Janet Malone gave an update on the Otter Tail County 4-H Program highlighting programming and membership. 4-H inspires youth to become leaders and is committed to empowering youth. There are four focused areas of education: Agriculture & Animal Science which educates youth about the importance of Agriculture in our communities, state and world; Science, Technology, Engineering & Mathematics (STEM} builds scientific thinking skills and career enthusiasm in youth; Leadership & Civic Engagement helps youth give back to their communities and practice critical leadership skills; and Healthy Living empowers youth with skills to live healthy and happy lives. Currently there are 761 members in Otter Tail County. Membership has increased by 19 percent with 215 new members. Of those new members, 128 are first generation members. U.S. FISH & WILDLIFE SERVICE (USFWS) -CERTIFICATION OF EASEMENTS USFWS Representatives appeared before the Board and requested certification of two (2) wetland easements and six (6) habitat protection easements. Documentation was previously submitted regarding the requests. Motion by Mortenson, second by Rogness and unanimously carried to approve certification for the USFWS to secure the following habitat and wetland easements: Daniel & Cheryl Barry -Habitat Easement T. 134N., R. 41W, 5th P.M.: Section 13, Part of the Northeast Quarter of the Northeast Quarter (NE1/4NE1/4}, to be determined by a survey. Todd & Melissa Kvern-Wetland Easement T. 133N., R. 42W. 5th P.M.: Section 21, The East Half of the Southeast Quarter (E1/2SE1/4) and the West Half of the Southeast Quarter (W1/2SE1/4), except part of the Southwest Quarter of the Southeast Quarter (SW1/4SE1/4) of said Section 21, lying westerly of the center line of Aurdal River Road, and except part of the Southwest Quarter of the Southeast Quarter (SW1/4SE1/4) of said Section 21, and except part of the Northwest Quarter of the Southeast Quarter (NW1/4SE1/4} of said Section 21, and except the Northwest Quarter of the Northeast Quarter of the Southeast Quarter (NW1/4NE1/4SE1/4} of said Section 21 . Rodney Norqren-Habitat Easement T. 133N .• R. 42W. 5th P.M.: Section 13, Part of the Northeast Quarter of the Northwest Quarter (NE1/4NW1/4}, to be determined by a survey. Justin Ohren & Ashley Hokanson -Wetland Easement T. 132N., R. 42W. Sfh P.M.: Section 1, The Southwest Quarter of the Southeast Quarter (SW1 /4SE 1 /4 ). John & Kathryn Olesen -Habitat Easement T. 132N., R. 39W, 5th P.M.: Section 34, Part of the East Half of the Northeast Quarter (E1/2NE1/4} and Section 35, Part of the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4}, to be determined by a survey. John & Kathryn Olesen, Jeff & Lori Sandahl. Gary Sandahl & Laura Ruttman, and Bruce & Ranian Sandahl Habitat Easement T. 132N., R. 39W, 5th P.M.: Section 13, Part of the Southeast Quarter of the Northeast Quarter (SE1/4NE1/4}, Northeast Quarter of the Southeast Quarter (NE1/4SE1/4}, to be determined by a survey. Habitat Easement T. 132N .• R. 38W., 5th P.M.: Section 18, Part of the North Half of the Southwest Quarter (N1/2SW1/4}, to be determined by a survey. Page 2 of 11 ~ 9aUE~"!""~~ Board of Commissioners' Meeting Minutes June 28, 2022 Todd & Abby Volden-Habitat Easement T. 132N., R. 39W.. 5th P.M.: Section 34, Part of the East Half of the Southeast Quarter (E1/2SE1/4) and Section 35, Part of the Southwest Quarter of the Southwest Quarter (SW1/4SW1/4), to be determined by a survey. Kristi Wentworth-Habitat Easement T. 133N., R. 42W., 5th P.M.: Section 21, Part of the West Half of the Southwest Quarter (W1/2SW1/4), Southeast Quarter of the Southwest Quarter (SE1/4SW1/4), to be determined by a survey. RECESS & RECONVENE At 9:16 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:23 a.m. PUBLIC HEAL TH FEE SCHEDULE Motion by Johnson, second by Mortenson and unanimously carried to approve a Public Health nursing clinical services agreement update to increase reimbursement rates from $152.00 to $180.00 effective July 1, 2022. PROFESSIONAL SERVICES ADDENDA FROM FOTH Motion by Johnson, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures to approve the Agreement Addenda between Otter Tail County and Foth Infrastructure & Environment, LLC for professional services for solid waste management consulting for the Otter Tail County Solid Waste Department including the Henning Transfer Station and Demolition Landfill. The amounts presented are covered in the budget. Foth Addenda Descriptions Addenda Amount Henning Demolition Landfill • General Services ($19,000) • Groundwater Monitoring and Reporting $72,025.00 ($19,750) • Permit Reissuance ($33 275) Northeast Otter Tall Landfill • General Services ($34,000) • Groundwater Monitoring and Reporting $128,250.00 ($25,500) • Cell VI Construction Related Services ($68,750) DONATION TO SUPPORT I-LIDS FOR AQUATIC INVASIVE SPECIES PREVENTION OTTER TAIL COUNTY RESOLUTION NO. 2022-63 WHEREAS, the West Battle Lake LakeShore Association has offered to donate funds in the amount of five hundred ($500) to the County of Otter Tail on behalf of the Land & Resource Office to assist operational costs of two Internet Landing Installed Device Sensor (I-LIDS); and WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, the acceptance of the funds in accordance with the donor's terms is in the best interest of the County of Otter Tail. Page 3 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from the West Battle Lake LakeShore Association and extends its grateful appreciation. Upon the motion of Commissioner Rogness, seconded by Commissioner Bucholz, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted at Fergus Falls, Minnesota, this 28th day of June 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 12, 2022 Attest: __ %~/~6tJ~Lv~4~w,~~--- Commissioners Chair Nicole Hansen, Clerk EVENSON'$ THIRD ADDITION FINAL PLAT EXTENSION Motion by Rogness, second by Mortenson and motion carried with Johnson abstaining, to approve a one-year Final Plat submission extension for Preliminary Plat "Evenson's Third Addition" to be extended to July of 2023. The property is located at 41812 Matson Point Road, Section 28 of Lida Township; Lake Lida (56-747), GD. YEARS OF SERVICE AND RETIREMENT RECOGNITION Land & Resource Director Chris LeClair presented Marsha Bowman a plaque recognizing her 38 years of service and dedication to Otter Tail County. LeClair, along with the Board, commended her for her dedication and leadership to the County as the Office Manager for the Land & Resource Department. Bowman will retire June 30, 2022. RECESS & RECONVENE At 9:43 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:51 a.m. PENAL TY FORGIVENESS REQUEST Motion by Rogness, second by Mortenson and unanimously carried to approve the request for the forgiveness of penalty, in the amount of $36.24, on Parcel 71-003-99-1647-000 due to health-related concerns. FACILITY REMODEL UPDATE Motion by Rogness, second by Johnson and unanimously carried to approve Facilities to seek competitive bids for builder's risk insurance for the construction areas in the Government Services Center (GSC) and the courthouse contingent on bids not exceeding $9,000. PHELPS MILL CHANGE ORDER #5 Motion by Rogness, second by Bucholz to approve Change Order #5 updates to the Phelps Mill Foundation Restoration Project with a bid of $19,331.01 as recommended by the Parks and Trails Director. Modifications were made to the stairway design which consists of an additional landing for added safety. Page 4 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 REVIEW & RECOMMENDATION FOR AWARD OF 2022 COUNTY WIDE SEAL COAT Motion by Rogness, second by Mortenson and unanimously carried to award the 2022 County Wide Seal Coat Project to Asphalt Surface Technologies Corp. of St. Cloud, MN with a bid amount of $1,678,222.31 as recommended by the County Engineer. CSAH 74 SPEED ZONE STUDY REQUEST -SEGMENT OF CSAH 74 IN AMOR Otter Tail County Resolution No. 2022-61 was previously tabled on June 14, 2022. County Engineer Chuck Grotte advised that this request is from a local resident. After further discussion, County Board members determined it appropriate to receive additional written requests before proceeding with authorizing a Speed Zone Study. DITCH 44 CLEANING UPDATE Crews working on Ditch 44 were unable to reach the main ditch with excavators due to floating bog material and soft ground. Special equipment is necessary for a clean out. Estimates have been sought for other equipment to complete the project. A public information meeting regarding Ditch 44 is tentatively scheduled for Monday, August 15, 2022 at 7:00 p.m. at the Otter Tail Operations Center. When the facility is confirmed, the date and time will be included in upcoming agenda information as well as noticed for the public. BROADBAND UPDATE Community Development Director Amy Baldwin provided updates on Otter Tail County's progress with Minnesota's Border-to-Border Broadband Development Grant Program, a grant program focused on providing financial resources to allow providers to invest in building broadband infrastructure into unserved and underserved areas of the state. Staff are working with Otter Tail County providers to refine applications for this grant which are due August 4, 2022. Additionally, a funding opportunity through Sanford Health has been identified that could further support the broadband projects. Motion by Johnson, second by Mortenson and unanimously carried to authorize staff to pursue funding available through Sanford Health's Community Dividend Fund for community development purposes and community health needs. ADJOURNMENT At 10:44 a.m., Chair Murphy declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, July 12, 2022, at the Government Services Center in Fergus Falls and via live stream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 12, 2022 Attest: 1 , · ~ .J-/ t<n.&:-:=::: Nicole Hansen, Clerk Page 5 of 11 Vendor Name A-1 LOCK & KEY LLC A-OX WELOING SUPPLY CO INC A&A RECYCUNG LLC ABMSUPPLY AL'S REFRIGEAATION ALEX RUBBISH & RECYCLING INC AMAZON CAPITAL SERVICES INC AMERICAN ENGINEERING TESTING INC AMERICAN RED CROSS ANOKA CO TREASURY OFFICE APEX ENGINEERING GROUP INC ARAMARK AUTO VALUE FERGUS FALLS BARTELS/EMMA BATTERIES PLUS BULBS BAmE LAKE STANDARD BOT MECHANICAL LLC BECKLUND OIL INC BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC BHH PARTNERS BOYER/ROONEY BRAUN INTERTEC CORPORATION BRUTLAG/STEVE BUDKE EXCAVATING & SEPTIC PLUS+ LLC CARLBLOM/OENNIS CARR'S TREE SERVICE INC CHRISTISONJSCOTT CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC CULLIGAN OF ELBOW LAKE D & T VENTURES LLC DACOTAH PAPER CO DAHUCOLT DAHUISABEL DAILEY ELECTRIC llC DAN'S TOWING & REPAIR DASH MEDICAL GLOVES INC OENZEL'S REGION WASTE INC DICK'S STANDARD DONOHO/MICHA.Et DREYER/SHELLY Page 6 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amount 6,174.39 199.n 1,870.00 3,660.00 912.00 599.73 572.87 582.50 70.00 2,000.00 23,494.50 124.83 646.27 227.56 782.70 4.99 2,709.65 3,904.28 68.00 5,493.40 5,074.27 276.53 1,363.54 81.11 400.00 239.67 450.00 500.00 7,476.66 266.20 56.00 1,089.00 780.42 379.08 281.97 310.00 25.79 478.52 60.00 106.95 237.33 440.00 Vendor Name EHLERS & ASSOCIATES INC ELDIENIMICHELLE ELDRIDGEfTRACY ENVIRONMENTAL SENTRY PROTECTION ESSER PLUMBING & HEATING INC ESTEP-LARSON/SARAH FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FISCHER/JUDO FORMANEK/ROBERT FORUM COMMUNICATIONS COMPANY FRAZIER/BRENT GALLSLLC GAUDETTE/IRVING SCOTT GODELJDAWN GOOSIEAN GOPHER STATE ONE CALL GOTO TECHNOLOGIES USA INC GOVERNMENT FORMS & SUPPLIES GRAINGER INC HAIMERL AMERICAN LEGION POST 148 HAUKOS SALES llC HAWES SEPTIC TANK PUMPING LLC HENKES/TUCKER HERZOG ROOFING INC Hill Y.A.RD -HUTCHINSON INDIGITAL INC JENSEN/MA TT JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTIOJ\ JOHNSON/KENT JOHNSON/MARK T JORGENSONJOYlAN 8 MIKAYLA KIMBALL MIDWEST KIRSCHBAUM/CHRISTINE KRESS/JEFF KUGLER/HALEY LAKE COUNTRY GRAPHICS INC LAKE REGION HEALTHCARE Page 7 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amoynt 512.50 272.61 280.81 14,640.00 2,373.89 55.00 4,813.07 10,395.00 82.79 15,060.00 1,922.68 247.86 63.77 494.68 571.19 2,442.33 130.95 64.64 148.00 49.95 1,492.42 1,638.22 98.79 200.00 464.21 120.00 255.06 990.00 111.80 4,661.34 613.80 450.00 549.03 258.58 401.04 1,000.00 568.99 330.54 302.44 74.30 274.66 605.00 Vendor Name LAKES ADVERTISING LLC LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LARSONA.YNN LAWSON PRODUCTS. INC LEE/JORDAN LEE/THOMAS LEGAL SERVICES OF NW MINNESOTA LEIGHTON BROADCASTING -DETROIT U LEIGHTON BROADCASTING -FERGUS FA LOCATORS&, SUPPLIES INC LOE/DORIS M--R SIGN CO INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MARTHALER/TERENCE MATTHEW BENDER & COMPANY INC MIDWEST PRINTING CO MIDWEST TREE & MAINTENANCE INC MIKE'S LOCK & KEY SERVICE MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MOONEY/ABIGAIL NAPA CENTRAL NELSON AUTO CENTER JNC NEWMAN SIGNS INC NEWVILLE/DARREN NILSON/BRET NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT NUTRIEN AG SOLUTIONS INC OLSON TIRE & OIL OLSONJBENJAMIN ONE CALL LOCATORS LTD OTTER TAIL CO PUBLIC HEAL TH OUTDOOR RENOVATIONS LANDSCAPE & OVERHEAD DOOR CO OF FERGUS FALLS PACE ANALYTICAL SERVICES INC PAW PUBLICATIONS LLC BATTLE LAKER PEBBLE LAKE AUTO REPAIR PELICAN RAPIDS PRESS Page 8 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amount 750.00 421 .85 2,600.00 108.81 552.80 131.63 267.17 485.00 885.00 1,867.50 1,282.92 2'67.93 323.20 32,506.64 1,989.18 386.66 448.43 2,388.83 187.83 2,000.00 2,798.00 1,852.10 115.00 140.40 817.13 35,338.14 816.66 367.12 106.47 2,438.70 516.40 1,717.03 390.66 59.67 545.58 418.00 225.00 1,426.51 4,643.50 68.75 330.22 310.60 Vendor Name PELICAN RAPIDS/CITY OF PETERSONJJOEL PETERSON/KA.OEN PETERSON/PAUL PHILLIPPI/OR JAY PHOENIX SUPPLY POPE DOUGLAS SCUD WASTE MANAGE! POWERPHONE INC POWERPLAN 01B PREMIUM WATERS INC RDO EQUIPMENT CO RDO TRUCK CENTERS LLC RENTAL STOREITHE RILEY BROS CONSTRUCTION INC RINKE NOONAN LAW FIRM ROCHOLUDONAI..O ROLUEJWILLIAM ROYAL TIRE INC RUPP ANDERSON SQUIRES & WALDSPUf SAEWERT/8RAXTON SALATHE/KELVIN SCHEMPP JR/BOBBY SCHWANTZ/CHRISTOPHER SHERWIN WILLIAMS SHOEMAKER/BRENDA SIGNWORKS S!GNS & BANNERS INC SOETH/SYLVIA SRF CONSULTING GROUP INC STEEVES/BERNARD A STEINS INC STEVE'S SANITATION INC STIGMAN/RYAN STREICHERS SUMMIT FIRE PROTECTION SUNSET LAW ENFORCEMENT SWANSTON EQUIPMENT CORP SWANZIPERRY T WALLS PLUMBING INC TECH CHECK LLC THEIS/MARQUELLE THIS WEEKS SHOPPING NEWS THUMPER PONO RESORT LLC Page 9 of 11 Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amount 55,614.16 266.76 112.91 143.33 475.00 1,213.89 3,637.85 399.50 3,197.18 23.84 170.50 1,670.66 1,500.00 562,047.70 410.00 1,500.00 373.23 376.04 1,950.00 121.68 312.98 134.28 232.83 47.29 15.00 80.00 301.68 472.30 244.36 1,975.95 487.28 352.16 217.99 325.00 1,606.50 258.94 156.79 710.59 4,474.07 58.50 55.44 2,057.76 Page 10 of 11 Vendor Name TITAN MACHINERY INC TK ELEVATOR CORP TNT REPAIR INC TOWMASTER TRITES/DAVID TSCHIDNCRAIG TUNGSETHJTODD TYLER TECHNOLOGIES INC ULSCHMID/SUSAN UPS VERGAS AUTO REPAIR VlCTOR LUNDEEN COMPANY VIKING GARAGE DOOR COMPANY INC VIPOND/KRIS WALLWORK TRUCK CENTER WASS/DAVID F WEETS DRAINAGE & EXCAVATING LLC WEST/RICHARD WILDLIFE FOREVER WILSON/WARREN R WSB & ASSOCIATES INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amount 51.50 706.63 886.95 802.26 258.97 26.33 74.36 1,480.00 105.30 21.00 379.66 164.52 225.40 1,310.12 1,153.17 540.n 7,565.00 264.25 2,750.00 250.20 13,603.00 60.10 932.306.85 Page 11 of 11 Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES EDENS GROUP TRAINING CENTER FAUL PSYCHOLOGICAL PLLC FOREMANJMICHEUE HARRIS/LUANN KAMBEL-SEUFERT/KIM LAKES COUNTRY SERVICE COOP MARTIN/MICHAEL MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVtCES INC MN DEPT OF HUMAN SERVICES MSSA OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER PACIFIC INTERPRETERS INC PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC ROTERING/DEVORA SCHOOL DIST 542-BATTLE LAKE SCHOOL DIST 544-FERGUS FALLS VERIZON WIRELESS VICTOR LUNDEEN COMPANY Final Total: Vendor Name AMAZON CAPITAL SERVICES 'INC BOOLE/GREGG OR CONNIE LAKE REGION HEALTHCARE MIDWEEK INC/THE ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER PACIFIC INTERPRETERS INC VERIZON WIRELESS VICTOR LUNDEEN COMPANY WENTWORTH/KRISTt Final Total: Board of Commissioners' Meeting Minutes June 28, 2022 (Exhibit A) Amount 545.82 250.00 75.00 1,600.00 15.00 1,372.35 15.00 13,913.42 343.40 1,062.48 210.00 4,294.56 20.00 45.00 53.20 8,348.32 834.60 1,532.50 350.85 6,888.21 235.78 1,970.82 6,000.00 1,914.60 298.70 52,189.61 Amount 15.79 92.67 667.67 207.90 68.85 256.00 13.00 818.81 1,194.73 111.74 3,447.16