HomeMy WebLinkAboutBoard of Commissioners - Approved Minutes - 06/14/2022Board of Commissioners' Meeting Minutes
June 14, 2022
OTTER TAIL COUNTY -MINNESOTA
BOARD OF CO MM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 14, 2022 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 14, 2022, at the
Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice
Chair; Kurt Mortenson, and Dan Bucholz were present. Commissioner Lee Rogness joined the meeting at
10:30 a.m.
APPROVAL OF AGENDA
Chair Murphy called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of June 14, 2022, with the following
additions:
Consent Agenda: Numbers 6 & 7
General Discussion: Burial Policy
Economic Growth & Community Investment Committee: Foreclosed Property on Pelican Lake
APPROVAL OF CONSENT AGENDA
Motion by Bucholz, second by Mortenson and unanimously carried to approve the consent agenda items as
follows:
1. May 24, 2022, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for June 14, 2022 (Exhibit A)
3. Human Services & Public Health Warrants/Bills for June 14, 2022 (Exhibit A)
4. Approval of the issuance of an Off Sale 3.2 Malt Liquor License to Big Chief Inc. for the
period of July 1, 2022, to June 30, 2023.
5. Approval of the issuance of an On Sale Liquor and Sunday Liquor License to Blackboard
LLC dba Blackboard for the period of July 1, 2022, to June 30, 2023.
6. Approval of the issuance of an On-Sale Wine and On/Off Sale 3.2 Malt Liquor License
to Ye Olde Schoolhouse Bar and Grill for the period of July 1, 2022 to June 30, 2023.
7. Approval of the issuance of an On-Sale 3.2 Malt Liquor applications for Lida Green Golf
LLC dba Lida Greens Golf for the period of July 1, 2022 through June 30, 2023.
DISABILITY SERVICES, LONG TERM CARE AND MnCHOICES CY 2021 REPORT
Human Services Director Deb Sjostrom along with Human Services Supervisors Michelle Fischer and Melanie
Courrier discussed Disability Services provided to residents in the community. The programs available include
home and community-based services for Disabilities, Long-Term care and MnCHOICES. Staff advised that
while the pandemic created challenges, it also created opportunities to improve efficiencies and how services
can be offered to consumers. Workforce challenges to fully staff service providers is an ongoing barrier which
is expected to continue impacting service delivery. The Board commended the work of Human Services
employees for their dedication and commitment to meeting the needs of our residents.
Page 1 of 20 ~ ~!.JvE~J~,~
Board of Commissioners' Meeting Minutes
June 14, 2022
PLANNING COMMISSION RECOMMENDATIONS
Motion by Johnson, second by Bucholz and unanimously carried to approve a Conditional Use Permit for
David & Reanna Covington, current property owners of 44033 Hawes Beach Rd., Section 2, Otter Tail
Township; Buchanan Lake (56-209), GD, along with Pat Morstad, with a purchase agreement contingent upon
permit approval, to use the existing building as a maintenance and storage shop for a landscape business.
This location is for equipment and not commercial use.
Motion by Johnson, second by Mortenson and unanimously carried to approve a Preliminary Plat titled
"Sherman Oaks", owned by Patrick & Carol Richter, consisting of 13 Residential Non-Riparian Lots, 2 Blocks,
Lots 2 & 3 Blk 1-Duplex Lots as an option; and a Conditional Use Permit application request, provided a 66
foot dedicated road right-of-way providing access to parcel 52-000-18-0120-000 is included, being adjacent
to the SW lot line of 6 block 1, and the proposed septic system areas are fenced off for protection. The proposal
is located at 43661 Mosquito Heights Rd, Sections 17 & 18, Pine Lake Township; Big Pine Lake (56-130),
GD.
Motion by Johnson, second by Bucholz and unanimously carried to approve a Conditional Use Permit for
James Jacobs (Mark Johnson buyer), property owner of 29141 County Rd. 4, Section 8 of Dora Township;
Dora Lake (56-503), NE for the removal of an existing single family home and construction of a 120' x 48'
commercial use storage building consisting of four units provided the well and septic are properly abandoned,
and prohibitions of outside storage and overnight stay included in the CIC Declaration.
LAND AND RESOURCE POLICY #11 -SURVEY REQUIREMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022-53
WHEREAS, the Otter Tail County Shoreland Management Ordinance gives discretion to the Administrative
Officer to Require a professional drawing as part of an application where clarification of issues such as: lotline,
impervious surface, OHWL, drainage or topography is needed by the County; AND
WHEREAS, a policy standardizing when a survey is required allows for consistency;
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the proposed Land
& Resource Policy No. 11 Survey Requirements as an official policy of Otter Tail County effective July 1, 2022.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this fourteenth day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
By: __ ......,,..,.....,...,,~:.....__J,-JL!::!:::.f=:.i.......:-+-------AtteJ I . t 0 1,,,;_, 1-/ WY->-<------
Betty Nicole Hansen, Clerk
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Board of Commissioners' Meeting Minutes
June 14, 2022
JOINT POWERS AGREEMENT WITH
OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY
OTTER TAIL COUNTY RESOLUTION NO. 2022-54
WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the "Authority") entered into a
Service Agreement (the "Agreement") with Otter Tail County (the "County") on February 20, 2020 to provide
staff and support services to the Authority; and
WHEREAS, the Agreement outlines the services to be provided by the County; and
WHEREAS, the Authority adopted Resolution No. 151 on February 18, 2021 to extend the term and to amend
various provisions of the Agreement (the "Amended Agreement"); and
WHEREAS, Authority has subsequently determined that a Joint Powers Agreement (the "Joint Powers
Agreement"), as defined in Minnesota State Law, between the Authority and County is desirable and
necessary; and
WHEREAS, the Authority adopted Resolution No. 181 on May 19, 2022, authorizing the execution of the Joint
Powers Agreement replacing and nullifying the previously adopted Agreement; and
WHEREAS, the Joint Powers Agreement, as represented in Exhibit A, is attached hereto and included herein.
THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the
Joint Powers Agreement and authorizes the Board Chair and County Administrator to execute the same on
behalf of the County.
Upon the motion of Mortenson, seconded by Johnson, and passed on a unanimous vote, the above resolution
is hereby adopted by the Otter Tail County Board of Commissioners.
Adopted at Fergus Falls, MN this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_--14.~~.L-~~~~----
Betty
Dated: June 28, 2022
Attest:j/ e Qf.u/..1 t½4-::
Nicole Hansen, Clerk
JUDGE APPOINTMENTS TO ABSENTEE BALLOT BOARD
Motion by Johnson, second by Bucholz and unanimously carried to appoint the following individuals to the
Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the
provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27
for the August 9, 2022 State Primary Election and for the November 8, 2022 State General Election and to
establish compensation for those services at $19.00 per hour with a reimbursement for travel at $0.585 per
mile.
David Anderson
Beth Carrison (Employee)
Pamela Johnson
Teresa Mann
Page 3 of 20
Ruth Anderson
Dawn Godel (Employee)
Joanne Larson
Gary Nelson
Ronald Burt
Desta Hunt
Joleen Lentz
Janice Nelson
Lynne Olson
Karen Prischmann
Julene Ridout
Dave Steinbach
WJ ~!J,!=~J~~~
Board of Commissioners' Meeting Minutes
June 14, 2022
BOARD OF EQUALIZATION SCHEDULE
County Auditor-Treasure Wayne Stein presented the Board of Equalization schedule to the Board for review.
The Board of Equalization will be held on June 15, 2022.
RECESS & RECONVENE
At 9:37 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:46 a.m.
MUL Tl-HAZARD MITIGATION PLAN
Emergency Manager Patrick Waletzko presented an updated Multi-Hazard Mitigation Plan, which will guide
the actions of the County and cities to eliminate or greatly reduce the impact of natural hazards/disasters on
communities. The development of the plan began in 2020 and was completed earlier this year after being
reviewed by the Minnesota Department of Public Safety and Federal Emergency Management Agency. The
plan will be adopted by the County Board and all city councils, which are the final steps to make the plan
official.
The following resolution was offered for the County's adoption of the plan:
MUL Tl-HAZARD MITIGATION PLAN
OTTER TAIL COUNTY RESOLUTION NO. 2022-55
WHEREAS, Otter Tail County has participated in the hazard mitigation planning process as established under
the Disaster Mitigation Act of 2000; and
WHEREAS, the Act establishes a framework for the development of a County Hazard Mitigation Plan; and
WHEREAS, the Act, as part of the planning process, requires public involvement and local coordination among
neighboring local units of government and businesses; and
WHEREAS, the Otter Tail County Multi-Hazard Mitigation Plan includes a risk assessment including past
hazards, hazards that threaten the County, an estimate of structures at risk, and a general description of land
uses and development trends; and
WHEREAS, the Otter Tail County Multi-Hazard Mitigation Plan includes a mitigation strategy including goals
and objectives and an action plan identifying specific mitigation projects and costs; and
WHEREAS, the Otter Tail County Multi-Hazard Mitigation Plan includes an implementation and maintenance
process including plan updates, integration of the plan into other planning documents, and how Otter Tail
County will maintain public participation and coordination; and
WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency
Management and Federal Emergency Management Agency for review and comment; and
WHEREAS, the Otter Tail County Multi-Hazard Mitigation Plan will make the county and participating
jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and
WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose
to also adopt the County Plan;
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Board of Commissioners' Meeting Minutes
June 14, 2022
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution supports the hazard
mitigation planning effort and wishes to adopt the Otter Tail County Multi-Hazard Mitigation Plan.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
Attest:t t l·l(i&J.../~
Nicole Hansen, Clerk
PUBLIC HEARING REGARDING PROPERTY TAX ABATEMENTS
Chair Murphy opened the Public Hearing regarding Property Tax Abatements Related to the Single-Family
Tax Rebate Program. Community Development Director Amy Baldwin provided a brief overview of the project
and noted 32 parcels noticed for tax abatement. Chair Murphy opened the Public Hearing for comments from
the public and no comments were received.
The Public Hearing was closed at 10:05 a.m. and the following resolution was offered:
PROPERTY TAX ABATEMENTS
RELATED TO THE SINGLE-FAMILY TAX REBATE PROGRAM
OTTER TAIL COUNTY RESOLUTION NO. 2022-56
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 74000110007011,
46000230075004, 76000990833000, 10000990409000, 40000290290001, 54000090065010,
48000270178001, 54000990263000, 53000990854000, 03000190135000, 06000230165004,
26000110072011, 63000990529000, 53000270220003, 32000080066004, 25000050033006,
25000990281000, 51000270207000, 55000990860000, 51000040060019, 77000992004000,
06000220160004, 20000080047000, 17000340388000, 47000210138016, 47000210138015,
58000990553000, 73000990317001, 77000991510000, 77000991509000, 38000120082011,
53000991995000 (collectively, the "Tax Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
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Board of Commissioners' Meeting Minutes
June 14, 2022
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2024 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(b) The County shall provide the Abatement as specified in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
4. Tax Abatement Agreements. The Board hereby approves the Tax Abatement Agreements for payment of
the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 14th day of June.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 6 of 20
Dated: June 28, 2022
AttestJ?, ,' l O I.... /.I fi,,.4_,,
Nicole Hansen, Clerk
OTTERTAIL
COUNTY -MINNESOTA
WHEREAS:
Board of Commissioners' Meeting Minutes
June 14, 2022
REQUEST FOR PUBLIC HEARING REGARDING TAX ABATEMENT
FOR RIVERSIDE DEVELOPMENT GROUP, LLC
OTTER TAIL COUNTY RESOLUTION NO. 2022-57
1. The Board of Commissioners (hereinafter "Board") has determined it necessary and feasible to assist
with project costs associate with a multi-family housing development in New York Mills (hereinafter
the "Project"); and
2. The Board in considering the request to abate its share of property taxes generated by the Project,
under the authority of Minnesota Statutes 469.1812 to 469.1815 (the "Abatement Law"); and
3. Prior to approving an abatement resolution and the use of tax abatement, the Board must hold a public
hearing.
BE IT RESOLVED by the Board of Commissioners for Otter Tail County, Minnesota, is as follows:
1. Public Hearing. The Otter Tail County Board of Commissioners shall hold a public hearing on the
use of tax abatement to assist the Developer with project costs associated with multi-family housing
development at 9:00 A.M. on Tuesday, July 12, 2022, at the Otter Tail County Government Service Center.
Staff is directed to publish notice of this hearing as required by Abatement Law.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
Attes~ • C d;J./Cvo/4-
ommissioners Chair Nicole Hansen, Clerk
DEPARTMENT OF LABOR YOUTH SKILLS GRANT AUTHORIZATION AGREEMENT
Motion by Mortenson, second by Bucholz and unanimously carried to authorize the appropriate County
Officials' signatures to approve the grant contract agreement between Otter Tail County and the State of
Minnesota to provide Youth Skills Training (YST) grants to support local partnerships between education,
employers and community organizations. This is a two-year grant award for $100,000 that will provide student
learners 16 years of age and older with industry related instruction, safety training, industry recognized
credentials and safe, healthy, and meaningful paid work experiences in high-growth and high-demand
industries such as healthcare, manufacturing, auto tech, and agriculture.
BURIAL POLICY
Motion by Johnson, second by Mortenson and unanimously carried to add the Burial Policy to the June 28,
2022, agenda to discuss at the Health & Wellness Committee.
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Board of Commissioners' Meeting Minutes
June 14, 2022
RECESS & RECONVENE
At 10:22 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:31 a.m.
COURTHOUSE TUCKPOINTING PROJECT
Motion by Johnson, second by Rogness and unanimously carried to authorize Courthouse Masonry
Restoration Tuckpointing Project bid award, with the addition of a performance bond, to Bradco Restoration,
Inc. with the quote of $218,850 as recommended by Facilities.
RESOLUTION TO FORMALLY NAME THE HEART OF THE LAKES TRAIL
OTTER TAIL COUNTY RESOLUTION NO. 2022-58
WHEREAS, in 2014, Otter Tail County and several partners, including but not limited to the City of Perham,
City of Pelican Rapids, PartnerSHIP 4 Health, and West Central Initiative completed master planning for a 32-
mile regional recreational trail referred to as the Perham to Pelican Rapids Regional Trail; and
WHEREAS, on September 9th, 2014, the Otter Tail County Board of Commissioners unanimously carried to
adopt the Perham to Pelican Rapids Regional Trail Master Plan; and
WHEREAS, since adoption, Otter Tail County has successfully received several grants necessary to construct
4 of the 5 total segments; and
WHEREAS, construction has concluded or is currently underway on 4 of 5 segments of the trail; and
WHEREAS, adoption of a formal name would be beneficial for the purposes of signing and promoting the trail
to the public; and
WHEREAS, the trail serves as an important connection between the Central Lakes and Heartland State Trail
systems; and
WHEREAS, based on Otter Tail County's 1,048 lakes and the critical connection between the Central Lakes
and Heartland Trail systems, the Economic Growth and Community Investment Committee have reviewed
and recommend formally naming the trail "Heart of the Lakes Trail" with five distinct segments, including:
Perham, McDonald, Silent Lake, Maplewood and Pelican Rapids.
NOW, THEREFORE, BE IT RESOLVED by the Otter Tail County Board of Commissioners, as follows:
The County hereby renames the Perham to Pelican Rapids Regional Trail as the Heart of the Lakes Trail.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 8 of 20
Dated: June 28, 2022
AttestJ f. (' IJL.. ,4W}a.,:-
Nicole Hansen, Clerk
~ 2:U-,E~J~~~
Board of Commissioners' Meeting Minutes
June 14, 2022
CONTRACTS & BONDS -2022 COUNTY WIDE TRAFFIC MARKING
Motion by Johnson, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Traffic Marking Service, Inc. of Maple Lake,
MN for County Wide Traffic Marking.
CONTRACTS & BONDS -S.A.P. 056-667-040 C.P. 4029-067
Motion by Bucholz, second by Rogness and unanimously carried to authorize the appropriate County Officials'
signatures to execute the contract between Otter Tail County and Anderson Brothers Construction Co. of
Brainerd, LLC for Project No. S.A.P. 056-667-040.
REVIEW AND RECOMMENDATION AWARD FOR
ARCHAEOLOGICAL CONSTRUCTION MONITORING-CSAH 35, S.A.P. 056-635-038
Motion by Mortenson, second by Rogness and unanimously carried to authorize Archaeological Construction
Monitoring bid award to In Situ Archaeological Consulting, LLC of Eden Prairie, MN with the low quote of
$8,052.50 as recommended by the County Engineer.
BID SUMMARY AND CONCURRENCE AWARD
RECONSTRUCTION & RECONDITIONING OF CSAH 8, S.A.P. 056-608-031
Motion by Bucholz, second by Johnson and motion failed with Commissioner Bucholz in favor and
Commissioners Murphy, Johnson, Mortenson and Rogness opposed, to authorize a bid concurrence award
for S.A.P. 056-608-031 Reconstruction & Reconditioning of County State Aid Highway (CSAH) 8 to Central
Specialties, Inc. of Alexandria, MN with the bid price of $9,433,188.98 as to be awarded by the City of Perham.
Following the failure of the motion, the bids were discussed identifying that the difference in the two low bids
on either package was $13,708.23. However, the bid with the higher cost would provide savings to the City
of Perham exceeding $150,000, because of grant requirements and a lower interest rate.
Motion by Johnson, second by Mortenson and motion carried with Bucholz opposed, to authorize a bid
concurrence award for S.A.P. 056-608-031 Reconstruction & Reconditioning of County State Aid Highway
CSAH 8 to Central Specialties, Inc. of Alexandria, MN with the bid price of $9,433, 188.98 contingent upon the
City of Perham covering the additional $13,708.23.
ESTABLISHING COUNTY STATE AID HIGHWAY -CSAH 92 WADENA
OTTER TAIL COUNTY RESOLUTION NO. 2022-59
Motion Johnson, seconded by Rogness and unanimously carried to adopt the following resolution:
WHEREAS, it appears to the Otter Tail County Board of Commissioners that the highway hereinafter
described should be designated County Aid State Highway under the provisions of Minnesota Law.
NOW THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners that the road
described as follows, to-wit:
County State Aid Highway No. 92: Beginning at the point of intersection of 11 th Street NW and the Northerly
Right of Way line of US Trunk Highway 10 in the City of Wadena; thence Northerly approximately 464.5' along
11th Street NW all in Section 1, Township 134 North, Range 36 West of Otter Tail County being a total distance
of 0.09 miles.
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Board of Commissioners' Meeting Minutes
June 14, 2022
be, and hereby is established, located, and designated a County State Aid Highway of said County, subject
to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FUTHER RESOLVED, that the County Board Clerk is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of Transportation for consideration, and that upon their
approval of the designation of said road or portion thereof, that same be constructed, improved and maintained
as a County State Aid Highway of the County of Otter Tail, to be numbered and known as County State Aid
Highway No. 92.
Adopted at Fergus Falls, Minnesota, this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
ommissioners Chair
Attest: J<--., · l-0 l..v 1--1 WW
Nicole Hansen, Clerk
SPEED ZONE STUDY REQUEST
SEGMENT OF CSAH 8 NEAR BIG & LITTLE PINE LAKES
OTTER TAIL COUNTY RESOLUTION NO. 2022-60
Motion by Rogness, seconded by Bucholz and unanimously carried to adopt the following resolution:
WHEREAS, Corliss Township has requested Otter Tail County take such action as may be necessary in order
to pursue increasing the speed limit on the segment of County State Aid Highway No. 8 from the Otter Tail
River to County State Aid Highway No. 13 to 55 miles per hour.
WHEREAS, Otter Tail County believes that a speed zone study on this segment of CSAH 8 in at Big and Little
Pine Lakes would be beneficial in this area, AND
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area of CSAH
8 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone
or zones, if any.
BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal
speed zone if the findings of the traffic study are supportive.
Adopted at Fergus Falls, Minnesota, this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
Attest:£( /!,,I,)/ I , /.J t/.rvt-
Nicole Hansen, Clerk
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Board of Commissioners' Meeting Minutes
June 14, 2022
SPEED ZONE STUDY REQUEST -SEGMENT OF CSAH 74 IN AMOR
OTTER TAIL COUNTY RESOLUTION NO. 2022-61
Motion by Johnson, second by Mortenson to table the Speed Zone Study Request for Segment of County
State Aide Highway (CSAH) 74 in Amor to the County Board of Commissioners meeting on June 28, 2022.
PURCHASE AGREEMENT FOR WETLAND BANKING CREDITS FOR
CSAH 35 RECONSTRUCTION (CSAH 18 TO CSAH 1 ), S.A.P. 056-635-042
Motion by Johnson, second by Mortenson and unanimously carried to authorize the appropriate County
Officials' signatures to approve the purchase agreement between Otter Tail County and Larry Jaycox for
Wetland Banking Credits for County State Aid Highway (CSAH) 35 Construction from CSAH 18 to CSAH 1.
This credit will cover construction impacts to Department of Natural Resources (DNR) public waters.
COUNTY BOARD UPDATE
County Engineer Charles Grotte provided a brief Highway Department update to the Board regarding current
planning, construction, and maintenance. Highlights include: the new OTC 511 Road Info App, which is an
Otter Tail County interactive map, showing County Road and bridge work including construction, detours, and
weight restrictions; notice of high water on County State Aid Highway (CSAH) 6 at Nelson Lake with warning
signs posted and pumping on lakes Deadman (CSAH 30), Johnson (CSAH 12) and Lien (CSAH 10) due to
high water; reconstruction on CSAH 34 is almost complete; the CSAH 35 bridge is estimated to complete the
end of July; and CSAH 75 bridge is also near completion; finally, construction is underway for both the Battle
Lake and Pelican Rapids Garages.
WASTE PESTICIDE COLLECTION AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to authorize the appropriate County
Officials' signatures to approve the updated agreement between Otter Tail County and the Minnesota
Department of Agriculture (MDA) to collect waste pesticide as part of the Household Hazardous Waste (HHW)
Program. The update includes MDA paying an increase from $0.25 to $0.50 per pound of waste pesticide
collected.
DNR WAGES GRANT AGREEMENT FOR WATER PATROL
Motion by Rogness, second by Mortenson and unanimously carried to authorize the appropriate County
Official's signatures to approve the 2022 State of Minnesota Annual County Boat and Water Safety Grant
Contract Agreement between Otter Tail County Sheriff's Department and the State of Minnesota to carry out
the Boat and Water Safety Rules including patrol, enforcement, search and rescue, watercraft inspection,
issuance of temporary structure & event permits, waterway marking and accident investigation.
DONATION
Motion by Johnson, second by Bucholz and unanimously carried to accept a donation to the Sheriff's
Department of $100 to be used towards the purchase of tool kits for squad cars.
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Board of Commissioners' Meeting Minutes
June 14, 2022
STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL
ON LOCAL RESULTS AND INNOVATION
OTTER TAIL COUNTY RESOLUTION NO. 2022-62
WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and
WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures
that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in
providing services and measure residents' opinion of those services; and
WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and
Innovation's comprehensive performance measurement program are outlined in M.S. 6.91 and includes
eligibility for a reimbursement as set by State statute; and
WHEREAS, any county participating in the comprehensive performance measurement program is also
exempt from levy limits for taxes, if levy limits are in effect; and
WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance
measures, as developed by the Council on Local Results and Innovation, and a system to use this information
to help plan, budget, manage and evaluate programs and processes for optimal future outcomes.
NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the
performance measures to its citizenry by the end of the year through publication, direct mailing, posting on
the County's website, or through a public hearing at which the budget and levy will be discussed and public
input allowed.
BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual
results of the performance measures adopted by the County.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and seconded
by Commissioner Mortenson and, after discussion and upon a vote being taken thereon, the resolution was
adopted unanimously.
Adopted at Fergus Falls, MN this 14th day of June 2022.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 28, 2022
Attest~ I · t()L..., 1-1 &w,___,
Nicole Hansen, Clerk
LAKES COUNTRY SERVICE COOP SAFETY CONTRACT FOR 2022-2023
Motion by Rogness, second by Johnson and motion carried with Mortenson abstaining to authorize the
appropriate County Officials' signatures to approve the Services Agreement between Otter Tail County and
Lakes Country Service Cooperative for services to support Otter Tail County in management of its
environmental health and occupational safety programs.
Page 12 of 20
ADJOURNMENT
Board of Commissioners' Meeting Minutes
June 14, 2022
At 11 :46 a.m., Chair Murphy declared the Otter Tail County Board of Commissioners meeting adjourned with
a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, June 28,
2022, at the Government Services Center in Fergus Falls and via live stream.
CLOSED SESSION
At 11 :57 a.m., Chair Murphy declared the Board of Commissioners meeting closed to the public to discuss
matters regarding the court challenge to the Redistricting Map adopted April 26, 2022. The closed session is
authorized under M.S. 13D.05, Subd. 3(b). Present in the room were Commissioners Betty Murphy, Wayne
Johnson, Kurt Mortenson, Dan Bucholz, Lee Rogness, County Attorney Michelle Eldien, County Administrator
Nicole Hansen, Deputy Administrator Nicholas Leonard, and Auditor-Treasurer Wayne Stein.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 13 of 20
Dated: June 28, 2022
Attest: J , · l«)lv t.J.~
Nicole Hansen, Clerk
Vendor Name
106 GROUP LTD/THE
A PLACE TO BELONG
A&A RECYCLING LLC
ALBANY RECYCLING CENTER
ALPHACARD
AMAZON CAPITAL SERVICES INC
AMP ELECTRIC INC
APEX ENGINEERING GROUP INC
ARAMARK
ARAMARK
ARVIG
ASPIRE PSYCHOLOGICAL & CONSUL TIN(
AUTOFIXLLC
AUTO VALUE FERGUS FALLS
AUTO VALUE PERHAM
BALDWIN/AMY
BATTERIES PLUS BULBS
BOOUSALLP
BECKER CO ENVIRONMENTAL SERVICES
BECKLUND OIL INC
BEN HOUER UNLIMITED WATER LLC
BENTZ THOMPSON RIETOW INC
BEYER BODY SHOP INC
BIG SKY COMMUNICATIONS INC
BLACK DIAMOND DETAILING
BOUND TREE MEDICAL LLC
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
BROWN EYED SUSANS
BRUTLAG/STEVE
BURELBACH AMERlCAN LEGION POST 61
BUY-MOR PARTS & SERVICE LLC
CARDINAL CONSUL TING SOLUTIONS
CARR'S TREE SERVICE INC
CERTIFIED AUTO REPAIR
CITIZEN'S ADVOCATE
CLAY CO SHERIFF
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COMMISSIONER OF REVENUE
COMMISSIONER OF TRANSPORTATION
COMPANION ANIMAL HOSPITAL
Page 14 of 20
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
1,716.00
2,000.00
350.00
10,670.27
285.00
4,347.08
455.00
70,483.50
68.53
413.31
61 ,118.75
7,800.00
2,083.05
5.99
28.96
665.92
82.80
52.50
207.00
4,124.63
20.00
3,443.91
720.92
315.00
180.00
129.69
8,178.00
616.00
1,861.56
74.88
200.00
9,667.28
7,584.32
10,542.00
213.96
172.80
52.15
1,183.00
1,860.29
75.00
1,166.79
129.80
Page 15 of 20
Vendor Name
COOPER'S OFFICE SUPPLY INC
CORNELL-SYVERSON POST 17
COWlNG ROBARDS INC
CULLIGAN OF DETROIT LAKES
CULLIGAN OF WADENA
0 & T VENTURES LLC
OACOTAH PAPER CO
DAKOTA WHOLESALE TIRE INC
DAN'S TOWING & REPAIR
DAV CHAPTER 25
DENZEL'$ REGION WASTE INC
DOUBLE A CATERING
DOUGLAS CO PUBLIC WORKS
EAGLE CONSTRUCTION CO INC
EAST OTTER TAIL FAIR ASSOC
ECKHARDT/KIMBERLY
EDWARD CARLSON POST 283
ERGOMETRICS & APPLIED PERSONNEL f
ESRI INC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS POLICE DEPT
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FIDLAR TECHNOLOGIES INC
FIELD/TERRY
FORTWENGLER ELECTRIC INC
FORUM COMMUNICATIONS COMPANY
FORUM COMMUNICATIONS PRINTING
FRAZEE-VERGAS FORUM
FRONTIER PRECISION INC
GALLSLLC
GAUSTAD/LYNETTE
GEORGE BERGEN POST 489
GIBBS/ANN
GONTAREK/JONAH
GOVERNMENT MANAGEMENT GROUP IN
GRAINGER INC
GRIFFINJPATRICK
HEALTHCARE ENVIRONMENT Al SERVICE
HENNING HARDWARE
HERMAN/CRYSTAL
Hill YARD -HUTCHINSON
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
3,691.68
200.00
104.04
31.80
48.75
1,089.00
297.30
1,210.32
229.70
200.00
57.59
167.00
350.00
30,158.23
150.00
1,484.39
200.00
983.20
22,222.00
7,841 .86
30,503.06
5,535.00
49,737.00
3,730.04
112.32
82.98
9,322.02
460.58
176.40
3,500.00
2,314.72
241.06
200.00
90.00
110.00
6,500.00
491.99
65.26
558.00
10.99
136.62
1,643.61
Vendor Name
INNOVATIVE OFFICE SOLUTIONS LLC
INTERSTATE ENGINEERING INC
!RHYTHM TECHNOLOGIES INC
J.P.COOKECO
JACOBSON/HEATHER
JAKE'S JOHNS LLC
JJ'S CO EXCAVATING LLC
JOHNSON/DANIEL
JONES LAW OFFICE
KARVONEN FUNERAL HOME
KIESLER'S POLICE SUPPLY INC
KIMBALL MIDWEST
KLJ ENGINEERING LLC
KNOWINKLLC
KOEP'S SEPTIC LLC
LAKE COUNTRY GRAPHICS INC
LAKE REGION HEALTHCARE
LAKES AREA COOPERATIVE
LAKES COUNTRY SERVICE COOP
LAKESHIRTS LLC
LARRY OTT INC TRUCK SERVICE
LARSON/ASHLEY
LARSONIL YNN
LAW ENFORCEMENT SEMINARS LLC
LEAGUE OF MN CITIES
LEIGHTON BROADCASTING -DETROIT U
LEIGHTON BROADCASTING -FERGUS FA
LEITCH EXCAVATING
LIBERTY TIRE RECYCLING LLC
LIGHTHOUSE CONSTRUCTION
LINDE GAS & EQUIPMENT INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY I C
MCCONN/CHR~TOPHER
MCIT
MCKESSON MEDICAL-SURGICAL INC
MEND CORRECTIONAL CARE
MERICKEL LUMBER
MID-CENTRAL EQUIPMENT INC
Page 16 of 20
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
247.83
11,130.00
695.00
48.05
108.12
400.00
1,100.00
1,000.00
265.00
2,255.00
266.15
92.82
1,144.09
3,250.00
120.00
233.64
703.55
1,298.37
3,075.00
1,846.00
5,300.00
204.97
891.02
5,250.00
82.25
156.00
3,688.00
1,672.50
10,431 .01
1,000.00
593.36
2,697.94
2,187.59
2,149.33
587.71
45.71
306.62
1,543.00
68.78
14,314.17
153.52
108.48
Vendor Name
MIDSTATES EQUIPMENT & SUPPLY
MIDWEST PRINTING CO
MNBWSR
MN CO ENGINEERS ASSOC
MN CO RECORDERS ASSOCIATION
MN DEPT OF TRANSPORTATION
MN POLLUTION CONTROL AGENCY
MN STATE BOARD OF ASSESSORS
MNCCC LOCKBOX
MOEN/DONALD
MOORE ENGINEERING INC
MOTOROLA SOLUTIONS
NAPA CENTRAL
NATURES GARDEN WORLD
NELSON AUTO CENTER INC
NELSON/MIKE
NEW YORK MILLS DISPATCH
NORTHERN LAUNOAY SYSTEMS
NORTHWEST TIRE INC
NUTRIEN AG SOLUTIONS INC
OLIPHANT/GLEN
OLMSTED CO SHERIFF
OLSON FUNERAL HOME
OLSON OIL CO INC
OLSON STITZEL POST 219
OLSONJBRENDA
OLSONJOANNY
ORVIK/CHARLES
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTERTAIL GLASS
OTTERTAIL TRUCKING INC
PALERM'AL TER
PALMERSHEIM/COLBY
PARK PLACE TECHNOLOGIES
PARK REGION CO OP
PARKERS PRAIRIE INDEPENDENT UC/TI-
PARKERS PRAIRIE/CITY OF
PAUL HAARSTAD EXCAVATING
PAUL PUTNAM AMERtCAN LEGION POST
PAULSON/DEAN
Page 17 of 20
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
AD1Qynt
61,383.15
2,014.14
500.00
100.00
50.00
300.00
15.00
1,205.00
82,165.67
1,000.00
13,750.00
3,100.00
69.52
250.00
1,020.50
2,200.00
172.80
622.86
2,659.92
44,592.55
250.00
100.00
1,555.00
1,486.90
200.00
119.25
1,000.00
1,000.00
341.66
387.65
448.66
507.00
10,082.12
321.75
585.29
812.40
635.04
370.12
130.00
250.00
200.00
249.99
Vendor Name
PAW PUBLICATIONS LLC BATTLE LAKER
PELICAN PETE BODY SHOP & TOWING IN
PELICAN RAPIDS PRESS
PEMBERTON LAW PLLP
PENKE VALDES/LYNNE
PEOPLEFACTS LLC
PEPPLE/JAY
PETE'S AMOCO
PICKAR/PAT
PIONEER RIM & WHEEL CO
PRECISE MRM LLC
PRICE FAMILY CONSTRUCTION
PRO AG FARMERS CO OP
PRO-WEST & ASSOCIATES INC
PRODUCTIVE Al TERNATIVES INC
PROFESSIONAL PORTABLE X-RAY INC
PSICK CAPITOL SOLUTIONS INC
OUAOIENT LEASING USA INC
RAVE WIRELESS INC
RAYS SPORT & MARINE -PERHAM
ROO EQUIPMENT CO
RED DOT PEST CONTROL
REGENTS OF THE UNIVERSITY OF MN
RENTAL STORE/THE
RETHEMEIER/CAROL
RICHTER/DENNIS
RINGDAHL AMBULANCE INC
RINKE NOONAN LAW FIRM
RIPLEY'S INC
RIVER VALLEY FARMS
ROYAL TIRE INC
SAFARILANO LLC
SAFETYFIRST PLAYGROUND MAINTENAf
SCHAKE/SARAH
SCOTT HOFLAND CONSTRUCTION INC
SHERWIN WILLIAMS
SHOEMAKER/BRENDA
SIGNWORKS SIGNS & BANNERS INC
SOUll-lTOWN OF PELICAN RAPIDS INC
SQUEEGEE SQUAD
STAPLES BUSINESS CREDIT
STEINS INC
Page 18 of 20
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
2,441 .60
305.00
2,585.40
3,362.70
435.52
29.30
1,000.00
43.92
12.84
18.12
2,435.48
603.00
181.48
152.10
61.98
600.00
3,000.00
10,044.72
6,375.00
327.54
1,777.13
715.00
75.00
1,500.00
113.40
1,000.00
500.00
5,847.50
1,000.00
1,000.00
2,636.00
242.78
1,495.00
5,200.00
13,270.00
78.18
27.02
96.00
24.84
255.00
171 .44
663.43
Page 19 of 20
Vendor Name
STEVE'S SANITATION INC
STOLUTIMOTHY
STREICHERS
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
SWISHER/DAWN
TAG UP
TECH CHECK LLC
TERMINIX COMMERCIAL -ST CLOUD
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -WEST
THRIFTY WHITE PHARMACY
TITAN MACHINERY INC
TNT REPA1R INC
TRANSPORTATION COLLABORATIVE &
TSCHIDA/CRAIG
TYLER TECHNOLOGIES INC
ULINE
UNLIMITED AUTO GLASS INC
US BANK EQUIPMENT FINANCE
US POSTAL SERVICE
VANGUARD A?PRAJSALS INC
VAUGHN AUTO & MARINE CO
VERIZON WIRELESS· VSAT
VICTOR LUNDEEN COMPANY
VINCOINC
WADENA ASPHALT INC
WALETZKO/PATRICK
WASTE MANAGEMENT
WAYNE'S TOOL WAGON
WEIHER/JAY
WILDLIFE FOREVER
WSB & ASSOCIATES INC
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
20,607.35
450.00
555.99
14,071.98
415.72
244.99
182.90
13,687.62
270.00
55.44
5,887.71
7,258.98
4.64
676.07
9,954.50
184.30
740.00
2,630.64
498.87
1,483.26
20,000.00
5,110.00
53.95
200.00
1,221.64
9,489.40
8,280.00
122.86
58,180.69
297.00
1,000.00
1,625.78
2,260.92
17,883.03
999,788.32
Page 20 of 20
Vendor Name
AMAZON CAPITAL SERVICES INC
ASL INTERPRETING SERVICES INC
BECKER CO SHERIFF
CHRISTOPHERSON/MARK
DAHLEN/JODY
ELIASON/ANDREW
HOLMQUIST/ABIGAIL
INDEPENDENT CONTRACT SERVICES OF
JOHNSTON/LUCAS
LAKES COUNTRY SERVICE COOP
MIDWEST MONITORING & SURVEILANCE
MN DEPT OF HUMAN SERVICES
OTTER TAIL CO ATTORNEYS OFFICE
OTTER TAIL CO TREASURER
POTTER/TARA
PREMIER BIOTECH INC
QUALITY TOYOTA
SWIFT CO SHERIFF
VICTOR LUNDEEN COMPANY
WEST CENTRAL REG JUVENILE CTR
WESTERN PRAIRIE HUMAN SERVICES
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
APPLE TREE DENTAL
BESEMAN/KAREN
BYE/KRISTIN
CLAY CO HEAL TH DEPT
DAHUMEUSSA
DEMMER/ANDREA
DOUBLE A CATERING
ELLENSON/MA TTIE
ERICKSON/MONIQUE
FRUSTOUANNE
GEORGESON/ANTHONY
GUCK/AMY
HENDRICKX/KATHY
INDEPENDENT CONTRACT SERVICES OF
LANGUAGE LINE SERVICES INC
LYSNE CONSULTING & COUNSELING LLC
MCKESSON MEDICAL -SURGICAL
MIDWEEK INC/THE
ODP BUSINESS SOLUTIONS LLC
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
THACKER/SARAH
VAN SANTEN/DANA
WESTBY/LINDA
Final Total:
Board of Commissioners' Meeting Minutes
June 14, 2022 (Exhibit A)
Amount
1,180.95
128.00
30.00
50.00
8.25
50.00
16.01
758.34
20.74
30,000.00
2,303.00
756.34
6,940.25
7,091.59
61.00
402.50
701.42
63.19
231 .45
13,862.00
254.39
64,909.42
Amount
1,551.75
1,000.00
126.37
2.34
479.84
2.34
61 .43
24.00
113.50
102.38
73.71
85.41
100.62
39.78
6,014.69
566.78
650.00
34.99
207.90
14.94
128.00
167.90
8.78
74.30
74.88
11,706.63