HomeMy WebLinkAboutBoard of Commissioners - Approved Minutes - 02/15/2022OTTER TAIL COUNTY -MINNESOTA
BOARD OF COMMISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
February 15, 2022 I 8:30 a.m.
CALL TO ORDER
The Otter Ta il County Board of Commissioners convened at 8 :31 a .m . Tuesday , February 15, 2022 , at the
Government Services Center in Fergus Falls , MN . Commiss ioners Kurt Mortenson , Dan Bucholz and Lee
Rogness were present in the room ; Commissioners Betty Murphy; Chair and Wayne Johnson ; Vice Chair
were present via WebEx and did not participate in the vote pursuant to MN Statute 13D, specifically related to
notice requirements for appearing by interactive means.
FEBRUARY 15, 2022, COUNTY BOARD CHAIR
County Administrator Nicole Hansen opened the meeting and requested nominations for the Otter Tail County
Board Chair for the February 15, 2022 due to th e Chair and Vice Chair auditing remotely. A nom ination for
Commissioner Lee Rogness was offered by Mortenson and seconded by Bucholz and was unanimously
carried .
APPROVAL OF AGENDA
Commissioner Rogness assumed the Chair's seat and called for approval of the Board Agenda. Motion by
Mortenson , second by Bucholz and unanimously carried to approve the Board of Commissioners' agenda of
February 15 , 2022 , with the following additions :
Spitzer Lake
Economic Growth & Com m unity Investment Committee : Ditch 17
APPROVAL OF CONSENT AGENDA
Motion by Mortenson , second by Bucholz and unanimously carried to approve the consent agenda items as
follows :
1. January 25 , 2022 , Board of Co m m issioners ' Meeting Minutes
2. Warrants/Bills for January 31 , 2022 , as Approved for Payment by the County Auditor-
Treasurer (Exhibit A)
3 . Human Services & Public Heal th Warrants/Bills for February 8 , 2022 , as Approved for
Payment by the County Audito r-T reasurer (Exhibit A)
4 . Warrants/Bills for February 15 , 2 022 (Exhibit A)
5 . Approval of the Issuance of a County Credit Card , with a 30-Day Limit of $2 ,500 to Evidence
Technician Susan Lynn Dealing .
6 . Approval of the Issuance of a 2 022 Tobacco License to Beth Dorn dba the Dalton Corner
Store located at 101 W Main in Dalton , MN .
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Board of Commissioners' Meeting Minutes
February 15, 2022
ABANDONED CEMETERY INTERST
Attorney Lindsey Forsgren with Krekelberg Law Firm informed the Board of an interest in an abandoned
cemetery in Pelican Rapids by a party that is willing to establish a Non-Profit 501 (c)(3) Association if the Board
is open to considering Otter Tail County to assume ownership of the cemetery for one (1) year then transfer
to their Non-Profit Association as allowed by statute with no financial liability to the county . The Board
expressed support for the request , and Ms. Forsgren plans to return to the Board for approval once the Non-
Profit Association has been established and a written agreement has been formalized .
PHELPS MILL CHANGE ORDERS
Parks and Trails Director Kevin Fellbaum provided a brief background to the Board regarding the Phelps Mill
Restoration Project and shared that the foundation is worse than initially thought and will require additional
concrete work to preserve the Mill. He provided an overview of funding and expenses thus far and reported
that the project will remain within budget with the requested change orders .
Motion by Bucholz , second by Mortenson and unanimously carried to approve the change order as presented
by the Parks and Trails Director regarding concrete work in the amount of $64 ,500 .00 .
Motion by Mortenson , second by Bucholz and unanimously carried to approve the change order as presented
by the Parks and Trails Director regarding a tuckpointing scope reduction in the amount of $8 ,000 .00 .
RESOLUTION SUPPORTING REGIONAL PARK OR TRAIL DESIGNATION APPLICATION IN
GREATER MINNESOTA
OTTER TAIL COUNTY RESOLUTION NO. 2022-12
Park or Trail Name : Echo Bay Park
Location : Dunn Township in Otter Tail County Date of Resolution: February 15 , 2022
BE IT RESOLVED that Otter Tail County, as lead applicant, has the authority to act as legal public sponsor
for the application described in the Request for Designation as a Regional Park or Trail in Greater Minnesota.
BE IT FURTHER RESOLVED that as lead applicant we are fully aware of the information provided in the
application and associated responsibilities, including long-term commitments as defined in the application and
related master plan and supporting information as submitted.
BE IT FURTHER RESOLVED that, should Echo Bay Park receive formal designation as a regional park or
trail in Greater Minnesota by the Commission , that as the lead applicant we have the legal authority to enter
into formal designation and funding agreements with the Commission for the referenced park or trail.
BE IT FURTHER RESOLVED that Otter Tail County will comply with all applicable laws and regulations
associated with regional designation and any future grant funding for their respective portions of any project.
I CERTIFY THAT the above resolution was adopted by the listed lead applicant and joint
applicant(s)/partner(s) Board or Council.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson , duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Page 2 of 12 OTTERTAIL
COUNTY -M INNESOTA
Board of Commiss ione rs' Meeting Minutes
February 15 , 2022
Adopted at Fergus Falls , Minnesota , this 15th da y of February 2022 .
OTTER TAIL COUNTY BOARD OF COMMISS IO NERS Dated : March 1, 2022
&,·~
Attest ____________ _
issioners Ch air Nicole Hansen , Cle rk
2022 DITCH ASSESSMENTS
Motion by Bucholz , second by Mortenson and unanimously carried to approve the 2022 ditch assessments
as presented by the Parks and Trails Director.
CULVERT REPLACEMENT-COUNTY DITCH NO. 17
Motion by Bucholz , second by Mortenson and unanimously carried to authorize the County Highway
Department to work within the corridor of Ditch No . 17 to replace a culvert. The culvert will be replaced with
the exact size and eleva t ion and is planned to be completed in the summer of 2022.
HOMESTEAD TOWNSHIP REIMBURSEMENT REQUEST -COUNTY DITCH NO. 17
Parks and Trails Director Kevin Fellbaum share d a letter with the Board from Homestead Township requesting
reimbursement for repairs that were done to Ditc h No 17 in 2001 . Current and past practice is if there is no
redetermination of benefits completed , expenses are assumed by whomever is conducting the work unless
noted otherwise . The minutes from 2001 autho riz ed Homestead Township to work in Ditch No . 17 , however,
did not imply financial responsibility and a re determination of benefits was not conducted. The Board
expressed support for the decision to deny the re quest for reimbursement , and Mr. Fellbaum plans to respond
to Homestead Township .
COUNTY DITCH NO. 17 -TABLED ITEMS
Motion by Mortenson , second by Bucholz and u nanimously carried to table the redetermination appeal and
repair requests for County Ditch No . 17 to March 1, 2022 , at 9 :30 a.m . at the Government Services Center in
Fergus Falls .
RECESS & RECONVENE
At 9:11 a .m ., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9 :15 a.m.
PURCHASE OF PROPERTY
Motion by Mortenson , second by Bucholz and u nanimously carried to approve the purchase agreement and
amendment for the property located at 914 Channing Ave , Fergus Falls , MN , and authorize payment at the
time of closing.
DEPARTMENT OF NATURAL RESOURCES (DNR) SNOWMOBILE SAFETY
ENFORCEMENT GRANT
Motion by Bucholz, second by Mortenson and unanimously carried to authorize the Sheriff's Office to accept
the Snowmobile Safety Enforcement Grant in t he amount of $15 ,358 .00 from the DNR.
Page 3 of 12 OTTERTAIL
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Board of Commissioners' Meeting Minutes
February 15 , 2022
DONATION ACCEPTANCE
Motion by Mortenson , second by Bucholz and unanimously carried to authorize the Sheriffs Office to accept
a donation of two (2) Arctic Anchors that will be beneficial to the Ice Rescue and Dive Team .
SPITZER LAKE
Commissioner Rogness shared that he and Commissioner Mortenson were present during an informational
meeting given by Moore Engineering regarding the high -water issue on Spitzer Lake . A feasibility study was
conducted , and research showed that the lake has been rising steadily since 1938. Due to substantial costs
to remedy the high water, a bonding bill is critical to move forward with any project and is likely to be brought
forward by Representative Mary Franson .
2040 TRANSPORTATION PLAN UPDATE
Motion by Mortenson , second by Bucholz and unanimously carried to approve the proposal for the 2022 Otter
Tail County transportation plan update with Transportation Collaborative and consultants (TC2) in the amount
of $79,714 .50 . The purpose of the plan is to refresh existing conditions documentation , identify current
opportunity areas , and outline potential improvements to all modes of the transportation system . ·
2022 SEASONAL SUPPLIES-HIGHWAY DEPARTMENT
Motion by Mortenson , second by Bucholz and unanimously carried to award the following 2022 seasonal
supplies as recommended by the County Engineer:
Culverts
TrueNorth Steel
Fargo , ND
Joma Cutting Edges
Kris Engineering , Inc .
St. Augusta , MN
Steel Cutting Edges
Kris Engineering , Inc.
St. Augusta, MN
State Bid -Contract #148430
October 5, 2018 -May 31 , 2022
State Bid -Contract #170762
January 3, 2020-December 31, 2022
Amount
$40 ,443.86
BID AWARD -S.A.P. 056-641-011 4031-041
REMOVE BRIDGE 56527, CONSTRUCT BRIDGE 56548
Motion by Mortenson , second by Bucholz and unanimously carried to award Project No. SAP. 056-641-011
4031-041 to Korby Contracting Co ., Inc., Fergus Falls , MN , in the amount of $988 ,587 .18 as recommended
by the County Engineer.
RESOLUTION FOR AGREEMENT TO STATE TRANSPORTATION FUND LOCAL
BRIDGE REPLACEMENT PROGRAM GRANT TERMS AND CONDITIONS
S.A.P. 056-641-011
OTTER TAIL COUNTY RESOLUTION NO. 2022 -13
Motion by Bucholz , seconded by Mortenson and unanimously carried to adopt the following resolution:
WHEREAS , Otter Tail County has applied to the Commissioner of Transportation for a grant from the
Minnesota State Transportation Fund for construction of Bridge No . 56548 ; and
WHEREAS , the Commissioner of Transportation has given notice that funding for this project is available ; and
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February 15 , 2022
WHEREAS , the amount of the grant has be e n dete rmi ned to be $337 ,909.43 by reason of the lowest
responsible bid.
NOW THEREFORE , be it resolved that Otter Tail County does hereby agree to the terms and conditions of
the grant consistent with Minnesota Statutes , section 174 .50 , and wi ll pay any additional amount by which the
cost exceeds the estimate and will return to the Mi nnesota State Transportation Fund any amount appropriated
for the project but not required . The proper co un ty officers are authorized to execute a grant agreement and
any amendments thereto with the Commissione r of Transportation concerning the above-referenced grant.
Adopted at Fergus Falls , Minnesota , this 15th day of February 2022.
OTTER TAIL COUNTY BOARD OF COMMISS IONERS Dated : March 1, 2022
By : ________________ _ ~·~ Attest ____________ _
Betty Nicole Hansen , Cle rk
RESOLUTION FOR AGREEMENT TO STATE TRANSPORTATION FUND LOCAL
BRIDGE REPLACEMENT PROGRAM GRANT TERMS AND CONDITIONS
S.A.P. 056-635-036
OTTER TAIL COUNTY RESOLUTION NO. 2022 -14
Motion by Mortenson seconded by Bucholz an d unanimously carried to adopt the following resolution :
WHEREAS , Otter Tail County has applied to the Commissioner of Transportation for a grant from the
Mi nnesota State Transportation Fund for constru ction of Bridge No . 56546 ; and
WHEREAS , the Commissioner of Transportatio n has given notice that funding for this project is available ; and
WHEREAS , the amount of the grant has bee n determ ined to be $524 ,127 .53 by reason of the lowest
responsible bid .
NOW THEREFORE , be it resolved that Otter Ta il County does hereby agree to the terms and conditions of
the grant consistent with Minnesota Statutes , se ction 17 4 .50 , and will pay any additional amount by which the
cost exceeds the estimate and w ill return to the Minnesota State Transportation Fund any amount appropriated
for the pro ject but not required . The proper co unty officers are authorized to execute a grant agreement and
any amendments thereto with the Commission er of Transportation concerning the above-referenced gran t.
Adopted at Fergus Falls , Minnesota , this 15th day of February 2022.
OTTER TAIL COUNTY BOARD OF COMMISS IONERS Dated : March 1, 2022
Cl.~
Attest ___ \,]() _________ _
Nicole Hansen , Clerk
CONTRACTS AND BONDS -S.A.P. 056-635-036 BR, 4028-035
Motion by Mortenson , second by Bucholz and u nanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Robert R. Schroeder Construction , Inc. for
Project No. S.A.P. 056 -635-036 BR , 4028-035 .
Page 5 of 12 OTTERTAIL
COU NTY -M INNESOTA
Board of Commissioners' Meeting Minutes
February 15 , 2022
MISCELLANEOUS PROFESSIONAL SERVICES AGREEMENT
Motion by Bucholz , second by Mortenson and unanimously carried to authorize appropriate County Officials '
signatures to execute the Miscellaneous Professional Services Agreement between Otter Tail County and KLJ
Engineering , LLC to perform engineering task assignments for the CSAH 35 , CSAH 41 bridges and other
county projects upon request from the County Engineer or Highway Department staff.
RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION
COUNTY STATE AID HIGHWAY NO. 35
OTTER TAIL COUNTY RESOLUTION NO. 2022 -15
Motion by Mortenson , seconded by Bucholz and unanimously carried to adopt the following resolution :
WHEREAS , it appears to the County Board of Commissioners of the County of Otter Tail that the highway
right of way required for County State Aid Highway 35 from the North Corporate Limits of Underwood to CSAH
18 under County Project No. S.A.P . 056-635-038 should be accurately described and located by a highway
right of way plat.
NOW, THEREFORE , BE IT RESOLVED , by the County Board of Commissioners of the County of Otter Tail
that the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location
of County State Aid Highway No . 35 , in Sections 20 , 28 , 29 and 32, Township 133 North , Range 41 West, all
in the 5th Principal Meridian as shown in Otter Tail County Highway Right of Way Plat No . 33
Adopted at Fergus Falls , MN this 15th day of February 2022 .
OTTER TAIL COUNTY BO RD OF COMMISSIONERS Dated : March 1, 2022
S<,·~ Attest ____________ _
Nicole Hansen , Clerk
AGREEMENT FOR UTILITY EXTENSION TO OTTER TAIL COUNTY TRUCK GARAGE
Motion by Mortenson , second by Mortenson and unanimously carried to authorize appropriate County
Officials' signatures to execute the Agree_ment between Otter Tail County and the City of Pelican Rapids for
Utility Extensions to the Otter Tail County Truck Garage .
RECESS & RECONVENE
At 9:56 a .m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10 :01 a .m .
PUBLIC HEARING REGARDING PROPERTY TAX ABATEMENTS
Chair Rogness opened the Public Hearing regarding Property Tax Abatements related to the Single-and Two-
Family Property Tax Rebate Program . Community Development Director Amy Baldwin presented 13 parcels
throughout Otter Tail County that have applied and qualified for the abatement.
At 10 :03 a .m., Chair Rogness opened the Public Hearing for comments from the public and no comments
were received. The Public Hearing was closed at 10 :04 a.m . and the following resolution was offered:
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Board of Commissioners' Meeting Mi nutes
February 15 , 2022
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2022 -16
BE IT RESOLVED by the Board of Otter Tail County , Minnesota (the "County"), as follows :
1 . Recitals .
(a l The County proposes to approve tax ab atements in connection with the construct ion of single family
homes (the "Projects"), The County pro poses to use the tax abatements for the Projects provided for
in Minnesota Statutes , Sections 469 .18 12 through 469 .1815 (the "Abatement Law "), from the property
taxes to be levied by the Coun ty on Pa rce l Identification Numbers 53000990886000 ,
71004990949000 , 71004990951000 , 71004990943000 , 71004990944000 , 71004990940000 ,
7 1004990939000 , 71004990949000 , 38000170117003 , 20000120073004 , 63000990456000 ,
36000030022900 , 20000120073003 (co ll ectively , the "Tax Abatement Properties").
(bl The County proposes to approve tax ab atements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10 ,000 for a term of up to five (5 ) years to finance
a port ion of the costs of the Project.
(cl The tax abatement is authorized under th e Abatement Law .
2. Findings for the Tax Abatement. The Board hereby makes the following findings :
(al The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Prop e rt ies and not the real estate taxes that relate to the value of
the land (the "Abatement").
(bl The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(cl Granting the Abatement is in the public in terest because it will increase the tax base in County .
(dl The Tax Abatement Properties are not located in a tax increment financing district.
(el In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements , does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200 ,000 , whichever is greater. The
County may grant othe r abatements pe rmitted under the Abat ement Law after the date of this
resolution , provided that to the extent t he total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to su ch other abatements is subordinate to the Abatement granted
by this resolution .
3 . Terms of Abatement. The Abatement is here by approved . The terms of the Abatement are as follows :
(al The Abatement shall be for up to five (5 ) years anticipated to commence for taxes payable 2024 and
shall not exceed $10 ,000 . The County re serves the right to modify the commencement date , but the
abatement period shall not exceed five (5) years .
(bl The County shall provide the Abatemen t as specified in this resolution .
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COUNTY -MINN ESOTA
Board of Commissioners' Meeting Minutes
February 15 , 2022
(c l The Abatement shall be subject to all the terms and limitations of the Abatement Law .
4 . Tax Abatement Agreements . The Board hereby approves the Tax Abatement Agreements for payment of
the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County .
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson , duly
seconded by Commissioner Bucholz and , after discussion thereof and upon vote being taken thereon , passed
unanimously.
Adopted at Fergus Falls , MN this 15 th day of February 2022 .
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated : March(l 2022
v(I'~
Attest ____________ _
Nicole Hansen , Clerk
COMMUNITY DEVELOPMENT AGENCY (CDA) SERVICES AGREEMENT
Motion by Bucholz , second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures to execute the agreement between Otter Tail County and the CDA of Otter Tail County to perform
services on behalf of the County .
REQUEST FOR PUBLIC HEARING
Motion by Bucholz , second by Mortenson and unanimously carried to authorize a Public Hearing regarding a
tax abatement request for Blue Spruce Properties , LLC , on March 1, 2022 , at 10:00 a .m . at the Government
Services Center in Fergus Falls , MN .
LAKE REGION ELECTRIC ENERGY FORUM
The Board of Commissioners has been invited to attend the Lake Region Electric Energy Forum on February
18 , 2022 , at 2 :00 p .m . at the Lake Region Electric Cooperative headquarters located in Pelican Rapids.
Commissioner Johnson plans to provide a brief report at the March 1, 2022 , Board of Commissioners meeting.
RECESS & RECONVENE
At 10 :23 a .m ., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:32 a.m .
OTTER TAIL WATER MANAGEMENT DISTRICT CONTRACT WITHDRAWL
Motion by Mortenson , second by Bucholz and unanimously carried to withdraw from the outstanding SSTS
Loan Participation Agreement between Otter Ta il County and the Otter Tail Water Management District.
2022 LAND & RESOURCE PERMIT FEE SCHEDULE
Motion by Mortenson , second by Bucholz and unanimously carried to approve the 2022 Land and Resource
permit fee schedule as presented by the Land and Resource Director effective March 1, 2022 .
BOARD OF ADJUSTMENT APPOINTMENT
Motion by Rogness , second by Mortenson and unanimously carried to appoint Rick West to the Board of
Adjustment, serving the remainder of Doug Larson 's term which expires December 31 , 2024 .
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February 15 , 2022
LAND & RESOURCE 2021 ANNUAL REPORT
Land and Resource Director Chris LeClair provided a report to the Board regarding various activities that took
place in 2021 includ ing the following : Planning Commission , Board of Adjustment, shoreland perm its , septic
system permits, SSTS loans & grants, and AIS . He reviewed statistics of each category and plans to present
this report to the Board each year.
COUNTY PAYROLL SOFTWARE
Assistant Finance Director Kris Vipond and Acco unting Supervisor Dawn Godel briefed the Board regarding
the current payroll software system for the coun ty and reviewed the steps taken to identify a new and updated
software system. Tyler Technologies is currentl y being used in other counties and is the same software that
will be used for the future county tax system.
Motion by Mortenson , second t;>y Bucholz and unanimously carried to authorize appropriate County Officials'
signatures to execute the agreement between Otter Tail County and Tyler Technologies , Inc. for payroll
software services . The new system is planned for implementation in summer of 2023 .
REPURCHASE OF PROPERTY
County Auditor-Treasurer Wayne Stein provided a brief background regarding a property in Ma ine Township
that was requested for repurchase in 2019 by Patricia Bartelson . A resolution was approved on March 17,
2020 , with a condition that the repurchase amou nt be paid on or before March 31 , 2020 , however the deadline
was missed due to several COVID-19 related is sues . An amended resolution was approved on October 26 ,
2021 , with a condition that the repurchase amount be paid on or before November 30 , 2021 , however, the
cashier's check received was dated January 28 , 2022 , for the full amount of the repurchase price.
Motion by Bucholz , second by Mortenson an d unanimously carried to accept the cashier's check dated
January 28 ,2022 for the full repurchase amou nt and authorize the County Auditor-Treasurer to proceed with
the repurchase paperwork.
OTTER TAIL WATER MANAGEMENT DISTRICT APPOINTMENTS
Motion by Bucholz , second by Mortenson and unanimously carried to reappoint David Erwin to a four-year
term as a member of the Otter Tail Water Management District Board and appoint Stacy Cannady to complete
the term of Dennis Jones , which expires December 2023 .
2022 APPLICATION FOR HELP AMERICA VOTE ACT (HAVA) GRANTS PROGRAM TO
MINNESOTA COUNTIES
OTTER TAIL COUNTY RESOLUTION NO. 2022 -17
WHEREAS , The Office of the Minnesota Secre tary of State {OSS) is currently soliciting applications from
counties for grants under the 2022 Help Ameri ca Vote Act (HAVA Grants Program; and
WHEREAS , During its 2021 1st Special Session , the Minnesota Legislature , via Chapter 12 , Article 1 , Sec.
41 , directed the distribution of $3 million from fe deral Help America Vote Act {HAVA) appropriations as grants
to political subdivisions. Per statute , these fund s must be used to improve accessibility to , implement security
improvements for elections systems for , and /o r fund othe r activities to improve the security of, federal
elections . Regularly scheduled state elections in Minnesota are also federal elections ; and
WHERAS , Each county shall in itially be eligibl e for the follow ing maximum HAVA grant distribution amount:
$20 ,000 flat-rate pe r county plus $.287 per V oti ng Age Population (47 ,036) as captured by the 2020 U .S.
Census for a total grant of $33 ,499 .33 ; and
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WHERAS , Undistributed funds (funds not requested by counties, or funds allocated to counties for which
prerequisites are not completed), as well as unspent and returned funds from counties will be subject to follow-
on redistribution per a to-be-determined "2nd round" formula.
WHERAS , The HAVA Grants Program does not require counties to match any amount offunding to be eligible
to receive a grant award amount; and
WHERAS , HAVA Grants Program funds may be used by counties for any improvements or enhancements to
accessibility or security of elections. Office of the Secretary of State interprets the statutory language to extend
to wider IT / network/ and physical security and accessibility improvements and enhancements to county
environments (virtual and physical), so long as elections functions are covered within . While Office of the
Secretary of State may be consulted on potential uses under consideration , counties are expected and
encouraged to make autonomous decisions on applicability based on statutory language and be prepared to
defend and justify those decisions if audited. Of note , HAVA Grants Program funding may be applied to meet
county matching requirements under the Voting Equipment Grants Authorization {VEGA) Program .
NOW THEREFORE , BE IT RESOLVED that the grant application in the form presented to this board and to
be submitted to the Office of the Secretary of State is hereby approved.
BE IT FURTHER RESOLVED that the Board directs application for any unused HAVA grant funds to be
determined at a later date on the purposes for which the grant is received .
BE IT FURTHER RESOLVED that the chief elections officer of the County and staff are directed to submit this
approved grant application at the earliest opportunity .
BE IT FURTHER RESOLVED that when the grant agreement is provided to the chief elections officer of the
county , Wayne Stein the team leader form the Finance , Property and License Management Team , that person
is delegated the authority to execute that agreement and return it to the Office of the Secretary of State without
further approval by this Board .
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson , duly
seconded by Commissioner Bucholz and , after discussion thereof and upon vote being taken thereon , passed
unanimously.
Adopted at Fergus Falls , Minnesota this 15th day of February 2022.
COUNTY BOARD OF COMMISSIONERS Dated: March rf0.22
v(I·~
By : _ ___:_,,=~~....µc..~l.!......::.----'--------Attest: --------------Be missioners Chair Nico I e Hansen , Clerk
APPROVAL OF PAYMENTS
Motion by Mortenson , second by Bucholz and unanimously carried to approve the follow ing payments under
the provisions of Minnesota Statute 609.35 :
> Perham Health in the amount of $869 .22
> lnnovis Health or Essentia Health in the amount of $1 ,899 .00
REDISTRICTING DISCUSSION
County Auditor-Treasurer Wayne Stein provided a brief update to the Board regarding redistricting and
suggested that the Board set a Public Hearing date to allow for adequate notice .
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Board of Commissioners ' Meeting Minutes
February 15 , 2022
Motion by Mortenson , second by Bucholz and unanimously carried to authorize a Public Hearing regarding
redistricting on April 26, 2022, at 10 :00 a.m. at the Government Services Center in Fergus Falls, MN .
HIGHWAY ACCOUNTING SPECIALIST
Motion by Mortenson, second by Bucholz and unanimously carried to approve a 1.0 full-time equivalent
Accounting Specialist position in the Highway Department. This position was identified as need to replace an
Administrative Assistant position due to an upcoming retirement in February and was included in the budget.
PROBATION SALARY SCHEDULE
Motion by Bucholz, second by Mortenson and unanimously carried to transfer the Probation Agent and
Probation Director positions from the state MAPE salary schedule to the current salary schedule for Otter Tail
County effective January 1, 2022. These positions have been evaluated by Gallagher and are included in the
current structure as well as the 2022 budget.
CLOSED TO THE PUBLIC
At 11 :57 a.m., Chair Rogness declared the Board of Commissioners meeting closed to the public to discuss
labor negotiations. The closed session is authorized under M.S . 13D.03. Present in the room were
Commissioners Lee Rogness , Kurt Mortenson , Dan Bucholz , County Attorney Michelle Eldien, County
Administrator Nicole Hansen, County Board Secretary Tara Bakken , Human Resources Professional
Stephanie Retzlaff and Attorney Josh Heggem with Pemberton Law Firm. Commissioners Betty Murphy and
Wayne Johnson were present via WebEx.
The closed session was concluded at 12:19 p.m .
2022 -2024 LABOR AGREEMENTS
Motion by Mortenson , second by Bucholz and unanimously carried to approve the 2022 -2024 labor
agreements for the following bargaining units:
> Facilities
Human Services Professionals
> Public Health Nurses > Human Services and Public Health Support Specialists
MEMORANDUM OF UNDERSTANDING (MOU) -HUMAN SERVICES PROFESSIONALS
Motion by Bucholz, second by Mortenson and unanimously carried to approve the MOU for the Human
Services Professionals regarding compensation for on-call employees to review reporting systems on
weekends and holidays. .. .
•' ,
MEMORANDUM OF UNDERSTANDING (MOU)-DISPATCHER/CORRECTION OFFICERS
Motion by Mortenson , second by Bucholz and unanimously carried to approve the MOU for the
Dispatcher/Correction Officers Labor Unit regarding the 2022 salary structure implementation effective
January 1, 2022 .
COVID-19 UPDATE
Public Health Director Jody Lien and Assistant Public Health Director Kristi Wentworth shared a brief update
to the Board regarding COVID-19 and provided an overview of Public Health vaccination and testing efforts
over the last year. They reviewed vaccine and testing data and updated guidance regarding isolation and
quarantine , masking , vaccination , and treatment options . Ms . Lien shared results from an impact survey from
summer of 2021 and identified effort strategies and priorities as they move forward to address the needs of
the community.
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ADJOURNMENT
At 1 :00 p.m ., Cha ir Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The
next regular Boa rd meeting is scheduled at 8 :30 a .m . on Tuesday, March 1, 2022 , at the Government Services
Center in Fergus Falls and via live stream .
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated : March ~2~22
:\](I•~
Attest ____________ _
Commissioners Chair Nicole Hansen , Clerk
Page 12 of 12
Page 1 of 7
Vendor Name
106 GROUP L TDfTHE
29TH& LAW PC
3RQ DJST~ICT SHERI FPS ASSOCIATION
APVANCED DOCKS & LIFTS
ALEX RUBBISH & RECYCLING INC
ALVERO LLC
AMAZON CAPITAL SERVICES INC
AMERICAN SOLUTIONS FOR BUSI ESS
AMERICAN WELDI NG & GAS INC
ANOKA CO TREASURY OFFICE
APEX ENGINEERING GROUP INC
ARAMARK UNIFORM SERVICES
ASSOCIATIO OF M COUNT IES
ATLANTIC TACT ICAL INC
AUTO VALUE FERGUS FALLS
AUTO VALUE PERHAM
AXON ENTERPRISE INC
B&D FOODS
BATTERIES PLUS BULBS
BDOUSA LLP
BECKER CO ENVIRONMENTAL SERVICES
BECKLUND OIL INC
BEN HOLZER UNLIMITED WATER LLC
BEYER BODY SHOP INC
BLUFFTON OIL CO
BRANDO COMMUNICATIONS IN C
BRAUN INTERTEC CORPORATI ON
BRAUN VENDING INC
BRIAN'S REPAIR INC
BROGARD PLUMB ING HTG & EXC INC
BUSHMAN/JOHN
BUY ~MOR PARTS & SERVICE LLC
CARD INAL CO SUL TING SOLUTIONS
CAROLINA SOFTWARE INC
CARR'S LAKE COUNTRY SUPERMARKET
CARR'S TREE SERVICE I C
CER TIFIED AUTO REPA IR
CLEAN SWEEP COMMERC IAL SERVI CES
CODE 4 SERVICES I C
COLLINS LAWN CARE & LANDSCAPI NG 11,
CONCEPT CATERING
COOPER'S OFFICE SUPPLY INC
Board of C ommissio ners' Meeting Minutes
Feb rua ry 15,2021 (E xhibit A)
Amount
1,09200
3,285.00
50 .00
241 .34
599.73
2,375 .00
8,127 .34
1,469.42
445 .11
17,500.00
19,103 .10
149 .36
3,030 .00
102.93
9 11.77
141 .53
1,531 .00
2,000.00
288 .92
1,890 .00
1,178 .40
2,776 .24
20 .00
950 .00
2,034.67
98.77
55 .00
16.00
824 .06
378 .55
27 .90
1,0 18.09
4 ,585 .29
2,350.00
241 .83
597 .00
1,226.15
1,708 .00
5,601 .06
375 .00
205.00
3,947 .70
Page 2 of 7
Vendor Name
CREATIVE FORMS & CONCEPTS I NC
CULLIGAN OF DETROIT LAKES
CULLIGAN OF ELBOW LAKE
CULLIGAN OF WADENA
D & T VENTURES LLC
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE I C
DAN'S TOWING & REPAIR
DEANS DISTRIBUTING
DENZEL'S REG l:ON WASTE INC
OHS DCT ARC 476
DICK'S STANDARD
DONOHO/MICHAEL
DOUBLE A CATERING
DOUGLAS CO JAIL
DUININCK CO CRETE LLC
EAST SIDE OIL COMPANIES
EGGE CO STRUCTION I C
EHLERS & ASSOCIATES I C
EIFERT/DANA
ELITE INSULATION INC
ENVIROTECH SERVICES INC
ESTEP -LARSO /SARAH
EVERTS LUM BER CO
EXTRA PACKAGING LLC
FARGO GLASS & PAI T CO INC
FARMERS CO-OP OIL
FERG US FALLS DAI I...Y JOURNAL
FERG US FALLS/CITY OF
FERGUS FALLS/CITY OF
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOG IES I C
FLODE BRENT
FORCE AMERICA DISTRIBUTI G LLC
FRANZ REPROGRAP HICS I C
FRONTIER PRECISION I C
G & R CONTROLS NC
GALLS LLC
GODFATHER'SEXTERMI ATNGI C
GOVERNME T FORMS & SUPPLIES
GRAINGER I NC
HAIBY/DUANE & CAROL
Board of Commissioners' Meeting Minutes
February 15 , 2022 (Exhibit A)
Amount
248.11
42.40
27.00
37 .75
700.00
388.88
2 ,382.56
1,26 1.30
6,671.70
296.01
977 .50
255.00
136.80
35.00
1,140.00
6,934.67
45.00
2,160.00
3,800.00
60.00
2,300.00
7,36225
38.08
150.82
1,196.81
1,635 .00
2 ,391 .30
3,312.93
31 .00
1,630 .00
77.00
6,711 .76
36 .00
1,555.48
26.25
201 .36
795.20
4,446.27
127.75
135.48
7,521 .01
7,150.00
Page 3 of 7
Vendor Name
HARMON IOUS ARCHITECTURE LLC
HAW ES SEPTIC TANK PUMPING LLC
HEALTHCARE ENVIRONMENTAL SERVICE
HENNE PIN CO SHERI FF
HERMAN/CRYSTAL
HO EYWELL INTERNATI ONAL INC
HOTSY MINN ESOTA
HO USTO ENGINEERING INC
I DIGff AL INC
I NOVATIVE OFFICE SOLUTIONS LL C
I TERNA TIONAL ECON DEVELOPMENT C
INTERSTATE POWER SYSTEMS INC
J.P. COOKE CO
JAKE'S JOHNS LLC
JK SPORTS INC
JOHNSON FEED INC
JOHNSON/ASHLEY M
JOHNSON/MARK T
JO ES LAW OFFIC E
JORGENSO /M ICHELLE
KIMBALL MIDW EST
LAKE & HOME MAGAZINE
I.AKE REGION BUI LDERS ASSOC IATION
LAKE REGION ELECTR IC COOP (HWY DE
LAKE REGION HEALTHCARE
LAKELAND MENTAL HEAL TH CENTER
LAKES AREA COOPERATIV E
I.AKES COFFEE LLC
LAKES COUNTRY HEATI NG & AIR COND ll
LAKES COUNTRY SERVI CE COOP
LANDS' END BUSINESS OUTF ITTERS
I.ANGE/MICHAEL
LARRY OTT INC TR UCK SERVI CE
LARSON/DOUG
LAWSON PRODUCTS I C
LEE/THOMAS
LEIGHTON BROADCASTING -FERGUS FA
LI NDE GAS & EQUIPMEN T INC
LITTLE FALLS MACHINE I . C
LOCATORS & SUPP LI ES INC
M-R SIGN CO INC
MARCO I CST LOUIS
Board of Commissioners' Meeting Minutes
February 15, 2022 (Exhibit A)
Amo unt
2 ,000.00
100.00
130.20
320.00
15.2 1
2 ,301 .38
7 1.55
65,227.50
5,523.38
310.17
252.50
85 .02
80.15
400.00
61 1.00
22,009.96
882.96
230.3 1
430.00
5 1.00
1,350.32
799.00
525.00
15,789.07
1,587.00
70.00
2 ,030.98
808.30
5,542.15
586.00
100.90
450.00
3 ,600.00
90.00
1,071 .8 1
227.97
105.00
496.70
4 ,157.23
155.40
3,185.68
816.24
Page 4 of 7
Vendor Name
MARCO TECH OLOGIES llC
MARIPOSA PUBLISHING
MARTHALERfTERENCE
MATTHEW BENDER & COMPANY I C
MAVERICK DRONE SYSTEMS
MCM
MCCONN/CHRISTOPHER
MCHRMA-AMC
MCIT
MCKESSON MEDICAL-SURGICAL INC
MEND CORRECTIO Al CARE
MERCANTI LE O MAIN
MIDWEST BUS PARTS INC
MIDWEST MACHINERY CO
Ml NEAPOllS FORE SIC PYSCH SVCS L
MINNESOTA MOTOR COMPANY
MINNKOTA E VI RO SERVICES INC
MN CO ENGINEERS ASSOC
MN DEPT OF HUMAN SERVICES
MN DEPT OF NATURAL RESOURCES -0
MN DEPT OF PUBLIC SAFETY
MN INTER-COUNTY ASSOCIATION
MN STATE AUDITOR
MN STATE LAW LIBRARY
MNCCC LOCK BOX
MOORE ENGINEERING I C
NAPA CENTRAL
NELSON AUTO CENTER INC
NETWORK SERVl:CES COMPANY
NEVNILLE/DARREN
NORTHERN SAFElY TECH OLOGY I C
NORTHERN STATES SUPPLY INC
NORTHLAND FIRE PROTECTION
NORTHWEST TIRE INC
O'DAY EQ UIPMENT , LLC
OLSON Oil CO INC
OLSON TIRE & OIL
OLSON/JAMES
OTTER ELECTR C LLC
OTTER TAIL LAKES COU TRY ASSOC IAT
OTTER TAIL POWER CO MPANY
OTTERTAIL TRUCKI NG I C
Board of Commissioners' Meeting Minutes
February 15, 2022 (Exhibit A)
Amount
2 ,357.88
82.26
128.61
238.10
403.22
7 ,15 1.00
315.82
75 .00
2 ,865.00
1,09921
12,033.50
2 ,000.00
124.30
91 .72
1,500.00
97.00
188.00
900.00
458.57
3,000.00
75.00
150.00
11 ,714.00
300.00
1,321 .58
7 ,976.25
616.36
36,699.64
1,204.83
267.75
313.20
1,395.66
750.00
813.81
630.37
1,238.97
2 ,126.41
75.00
10,429.69
2 ,000 .00
177.71
38,641 .01
Pag e 5 of 7
Vendor Name
OUTDOOR RENOVATIONS LA DSCAPE &
OVERHEAD DOOR CO OF FERGUS FAL LS
PALER/WALTER
PALMER/GEORGE
PARK & TRAILS COUNC IL OF MN-CENTW
PARK REGION CO OP
PEMBERTON LAW PLLP
PEOPLEFACTS LLC
PERHAM STEEL & WELDING
PETE'S AUTOBODY LLC
PETERSON/PAUL
PHOENIX SUPPLY
PIEPER/JORDAN
PIONEER RIM & WHEEL CO
POLK CO HIGHWAY DEPT
POLMAN TOW I NG SERVICE
POWERPHONE INC
POWERPLAN OIB
PRAIRI E LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LLC
PREMI ER ELECTR C INC
PREM IUM WATERS INC
PRO AG FARMERS CO OP
PRO AG FARMERS COOPERATIVE
PRO-WEST & ASSOCIATES I C
PRODUCTNE ALTERNATIVES INC
PROFESSIO AL PORTAB LE X~RAY I C
PSICK CAPITO L SOLUT IONS I C
RASMUSSON/KEN
RAU TRUSTEE/FERN E
RAY'S OIL COMPANY
RDO EQUIPMENT CO
RINGDAHL AMBULANCE INC
RINKE NOO AN LAW FIRM
RUFFRIDGE-JOHNSON EQ UIP CO INC
RUPPANDERSO SQUIRES & WALDSPUJ
SC HAKE/SARAH
SEACHANGE PRINT INNOVATIO S
SHERWIN WILLIAMS
SIGNWORKS SIGNS & BANNERS INC
SIMENGAARD/PAUL
SRF CONSUL TING GRO UP I C
Boa rd of C ommissio ners' Meetin g Minutes
Februa ry 15, 202 2 (Exhi b it A)
Amoun t
13,022.50
262_50
282_24
694 .22
1,000.00
1,123.10
5 ,569.50
14 .09
152-30
900.00
48.3 1
497.13
163.44
384.91
3,000.00
3 50.00
387.00
1,1 17 .37
292.50
2,418.53
1 13.54
21 .84
200.64
1,034.30
304.20
20,045.36
300.00
3,000.00
75.26
2,410.15
624.00
1,6 15.67
400.00
1,230.00
3,826.89
307.50
5 ,200.00
1,267.()6
94.20
950.00
35.45
4 ,502.60
Page 6 of 7
Vendor Name
STAPLES BUS INESS CREDIT
STEINS INC
STEVE'S SANITATION INC
STREICHERS
SUMMERVILLE ELECTRIC INC
SUMMIT FOOD SERVICE LLC
TAG UP
THIS WEEKS SHOPP ! G NEWS
THOMSON REUTERS -WEST
THRIFTY WHITE PHARMACY
TNT REPAIR INC
TOWMASTER
TRANE U.S. INC
TSC HIDA/CRAIG
TYLER TECH OLOGIES INC
US BANK EQUIPMENT Fl ANCE
VAUGH AUTO & MARI NE CO
VERGAS HARDWARE
VICTOR LUNDEEN COMPANY
VIKING GARAGE DOOR COMPANY I C
WALLWORK TRUCK CENTER
WASTE MANAGEMENT
WATCHGUARD VIDEO
WAY E'S TOOL WAGON
WELLING/BREAN A
WEST CENTRAL JiAIL AD INISTRATOR'S,
WILSON/WARREN R
WINDELSILORI
WSB & ASSOCIATES INC
ZER09 HOLSTERS
ZIEGLER INC
Final Total :
Vendor Name
COMPASS MINERALS AMER I CA I C
SECRETARY OF STATE
Final Total:
Board of Commissioners' Meeting Minutes
February 15, 2022 (Exhibit A)
Amount
381-27
1,961 .70
136.26
460.83
834.00
9 ,159.60
53.10
277.20
5,736.82
1,754.67
26.82
117.35
1,277.50
87 .75
1,745.00
1,483.26
168.75
44 .30
1,365.69
614.93
817.41
13,948.63
152.00
14 .00
21 .25
110.00
226.80
23.98
49,358.53
360.05
3,101.53
645,408.64
Amount
114,179.45
120.00
114,299.45
Ve ndo r ame
AMAZON CAPITAL S E RVICES I C
Cl.A Y CO HEAL
OS VICES I C
T EAS
V ·, COMPAN Y
ITIATIVE
Final! Tobll:
Page 7 of 7
Board of Commissioners' Meeting Minutes
February 15 , 2022 (Exhibit A)
Amo unt
286 .19
598.83
22 1.76
28.00
1 , .00
16,732.53
£, OTTER TAIL
~, COUNTY · M INN ESOTA