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Home My WebLink AboutBoard of Commissioners - Approved Minutes - 01/11/2022OTTER TAIL COUNTY -MINNESOTA BOARD OF COMMISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 11, 2022 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissione rs convened at 8 :31 a .m . Tuesday , January 11 , 2022 , at the Government Services Center in Fergus Falls , MN . Commissioners Betty Murphy, Chair; Wayne Johnson , Vice Chair; Kurt Mortenson , Dan Bucholz and Lee Rogness were present. APPROVAL OF CONSENT AGENDA Motion by Johnson , second by Mortenson and unanimously carried to approve the consent agenda items as follows : 1. January 4 , 2022 , Board of Commissioners' Meeting Minutes 2. Warrants/Bills for January 11 , 2022 as amended (Exhibit A) 3 . Human Services & Public Health Warrants/Bills for January 11 , 2022 (Exhibit A) 4. Contract Agreement with Rick West 5. Approval of Final Payment to DM Enterprises , Wadena , MN for 19: Recycled Bit., Salvaged Bituminous Mix Material Hauling 6. Approval of the issuance of a 2022 Tobacco License to Olson Oil Co . Inc. dba the Wagon Wheel in Richville , MN 7. 2022 Human Services Contract Renewals with Mahube-Otwa and Lutheran Social Services . APPROVAL OF AGENDA Chair Murphy called for approval of the Board Agenda . Motion by Mortenson , second by Bucholz and unanimously carried to approve the Board of Commissioners ' agenda of January 11, 2022 , with the following addition : Auditor-Treasurer Position MEMORANDUM OF UNDERSTANDINGS (MOU) Motion by Rogness , second by Johnson and unanimously carried to approve four (4) MOU 's regarding the 2022 salary structure implementation effective January 1, 2022 , for the following : Essential Licensed Deputies , Essential Licensed Supervisors , Essential Non -Li censed Supervisors and the Government Services Technical Units . DONATION ACCEPTANCE Motion by Rogness , second by Bucholz and unanimously carried to accept a donation in the amount of $500 .00 for the Veteran Services van transportation fund . RECESS & RECONVENE At 8:42 a.m., Chair Murphy declared the meetin g of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:47 a .m . Page 1 of 5 Board of Commissioners' Meeting Minutes January 11 , 2022 2022 DONATIONS TO OTTER TAIL COUNTY HUMAN SERVICES OTTER TAIL COUNTY RESOLUTION NO. 2022 -07 WHEREAS , community members , service organizations , businesses and Church groups , offer to donate items or gift cards to Otter Tail County Human Services to assist in meeting the needs of people served by Human Services programs , and , WHEREAS , Minnesota Statute 465.03 requires a county to accept gifts by resolution ; and , WHEREAS , the donations received though-out the year from community members , service organizations , businesses and Church groups will be for the sole purpose of assisting people receiving services from Otter Tail County Human Services to meet needs that are otherwise not covered , and , WHEREAS , acceptance of the items or gift cards in accordance with the donor's terms is in the best interest of the County of Otter Tail. NOW, THEREFORE , BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds as donated throughout the year from community members , service organizations , businesses and Church groups and extends its grateful appreciation . The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness , duly seconded by Commissioner Mortenson and , after discussion thereof and upon vote being taken thereon , passed unanimously . Adopted at Fergus Falls, MN this 11 th day of January 2022 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 25, 2022 Atte j / . {! ~ Nicole Hansen , Clerk AUTHORIZATION TO APPROVE PAYMENTS Motion by Johnson, second by Mortenson and unanimously carried to authorize t he County Auditor-Treasurer , County Administrator or Deputy County Administrator to approve the invoice listings for payment processing on weeks the Otter Tail County Board of Commissioners are not scheduled to meet. This approved listing will be submitted to the Board for review at their next meeting . AUDITOR-TREASURER POSITION County Auditor-Treasurer Wayne Stein reminded the Board of Otter Tail County Resolution No. 2020 -83 that was passed on November 24, 2020 , to appoint the Offices of Auditor-Treasurer and Recorder. The provision of Minn . Stat. §375A .1205, Subd . 1, was discussed which allows for the incumbent auditor-treasurer to enter into a contract with the county board making that incumbent an appointed Auditor-Treasurer. Mr. Stein is in agreement that the position be appointed to ensure future candidates are qualified to manage and oversee the complex financial and administrative duties and responsibilities within the department. The Board agreed w ith Mr. Stein and plan to further address at the January 25 , 2022 , Board of Commissioners meeting . Page 2 of 5 Board of Commissioners' Meeting Minutes January 11 , 2022 APPROVAL OF FINAL PLAT-BORSHEIM HOLDINGS Motion by Johnson , second by Rogness and unanimously carried to approve the final Plat titled "Borsheim Holdings" consisting of four (4) Single Family Residential Non-Riparian Lots , 1 Block located north of 48422 Petal Drive , Section 21 of Hobart Township ; Rose Lake (56-360), RD. PLANNING COMMISSION APPOINTMENT Motion by Rogness , second by Mortenson and unanimously carried to appoint Tina Bladow as a member of Planning Commission , effective January 1, 2022 , serving a three (3) year term. LOON LAKE RESORT CONDITIONAL USE PERMIT (CUP) Land and Resource Director Chris Leclair provided a brief background to the Board regarding a CUP application that was approved by Planning Commission on November 10 , 2022 . A petition was filed with the Minnesota Environmental Quality Board to conduct a discretionary environmental assessment worksheet (EAW) and the Board of Commissioners addressed the concerns identified in the petition at the December 14 , 2021 , Board meeting . The request for an EAW was denied based on the findings of the Board and a resolution was adopted on December 21 , 2021 , outlining those findings . Motion by Johnson , second by Mortenson and unanimously carried to approve a CUP for Loon Lake Resort , as recommended by Planning Commission , to allow a 39 unit resort expansion and zero additional dock slips and the construction of the proposed driving surfaces and cart paths with approximately 150 cubic yards of dirt moving if needed. The proposal is located at 32053 Loon Dr., Section 35 of Candor Township . The proposal is located at 32053 Loon Dr., Section 35 of Candor Township; Loon Lake (56-523), RD . BID AWARD Motion by Johnson , second by Rogness and unanimously carried to award S.A.P. 056-635-036 4028-035, remove Bridge 56505, construct Bridge 56546 to Robert R. Schroeder Construction, Inc ., Glenwood , MN, in the amount of $1 ,394 ,234.62 as recommended by the County Engineer. CSAH 35 NEGATIVE EIS DECLARATION Motion by Mortenson, second by Rogness and unanimously carried to approve the Negative EIS Declaration for the reconstruction of CSAH 35 , Project No . SAP. 056-635-038. BRIDGE REPLACEMENT RESOLUTION 2023 -2027 BRIDGE LIST OTTER TAIL COUNTY RESOLUTION NO. 2022 -08 WHEREAS , Otter Tail County Board of Comm iss ioners approved the existing bridge replacement list on March 9 ,2021 ;and WHEREAS , Bridge Numbers 92707 on CSAH 56 over Blue Creek, 91961 on Moccasin Road , Woodside Township , over the Wing River and 93368 on CSAH 51 over a Channel are being included on the list due to their deteriorating condition ; and WHEREAS , Exhibit B is the list of the proposed bridge replacements for the 2023-2027 Bridge Replacement Program ; and Page 3 of 5 OTTERTAIL COUNTY -MINNESOTA Board of Commissioners' Meeting Minutes January 11 , 2022 WHEREAS , sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be available , so that funding assistance from State Transportation Bonds is necessary for the County , Townships and Cities to proceed; and WHEREAS , Otter Tail County intends to proceed with replacement or rehabilitation of these bridges as soon as possible when State Transportation Bond Funds are available . BE IT RESOLVED , that Otter Tail County commits that it will proceed with the design and contract documents for these bridges immediately after being notified that funds are available in order to permit construction to take place within one year of notification. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness , duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon , passed unanimously . Adopted at Fergus Falls , MN this 11 th day of January 2022 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated : January 25 , 2022 Attest X1 · f' 0 l,_, J/{,vv,),(,,_, Nicole Hansen , Clerk MINNESOTA POLLUTION CONTROL AGENCY FY2022 GRANT PROGRAM AUTHORIZATION RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2022 -09 WHEREAS , Otter Tail County has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2022 Greater MN Recycling and Composting Grant Program ; and WHEREAS , if MPCA funding is received , Otter Tail County is committed to implementing the proposed project and described in the grant application ; and WHEREAS , MPCA requires that Otter Tail County enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award . BE IT RESOLVED THAT the Otter Tail County Board of Commissioners hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms , conditions , and matching provis ions of the grant agreement and authorizes and directs the Solid Waste Director to sign the grant agreement on its behalf. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson , duly seconded by Commissioner Mortenson and , after discussion thereof and upon vote being taken thereon , passed unanimously. Adopted at Fergus Falls , MN this 11 th day of January 2022 . Page 4 of 5 Board of Commissioners' Meeting Minutes January 11 , 2022 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated : January 25 , 2022 Attest g J, /1.,0L J./ Cvv.i,t,..; missioners C ha ir Nicole Hansen , Clerk RECESS & RECONVENE At 9:41 a .m ., Chair Murphy declared the meeti ng of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9 :53 a.m. CLOSED TO THE PUBLIC I At 9 :55 a.m ., Chair Murphy declared the Boa rd of Commissioners meeting closed to the public to discuss matters regarding the sale of the Pelican Rap ids Highway Garage Located at 208 5TH Avenue NE , Pelican Rapids , MN 56572 (Parcel No . 7600022002200 1) and the Erhard Highway Garage Located at 365 Main St, Erhard MN 56534 (Parcel No . 70000210162004) and the purchase of property located at 914 Channing Ave , Fergus Falls , MN 56537 (Parcel No . 7100199085 9000). The closed session is authorized under M .S . 130.05 , Subd. 3(c)(1) and (3). Present in the room were C ommissioners Lee Rogness , Betty Murphy, Wayne Johnson, Kurt Mortenson, Dan Bucholz , County Attorney Michelle Eldien , County Administrator N icole Hansen , County Board Secretary Tara Bakken , Deputy County A dministrat or N ick Leonard , County Engineer Charles Grotte , Community Development Director Amy Bal dwin , Physica l Plant Manager Terry Hoff and Operations Supervisor Doug Cannell. The closed session was concluded at 11 :08 a .m. PURCHASE OF PROPERTY Motion by Johnson , second by Rogness and u nanimously carried to authorize staff to move forward with negotiations for the purchase of property located at 914 Channing Ave , Fergus Falls , MN 56537 (Parcel No. 71001990859000) as discussed in closed sess io n. ADJOURNMENT At 11 :09 a .m ., Chair Murphy declared the Otter T ail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8 :30 a .m . on Tuesday , January 25 , 2022 , at the Government Services Center i n Fergus Falls and via live stre am . OTTER TAIL COUNTY BOARD OF COMMISS IONERS Dated: January 25, 2022 Atte~t g I , l':!Jlu~ Nicole Hansen , Clerk Page 5 of 5 Page 1 of 3 Vendor Name AMAZON CAPITAL SERVICES INC BESEMAN/KAREN CLAY CO HEAL TH DEPT CUA LABORTORY PROGRAM DAHUMELISSA DAN'S TOWING & REPAIR ELLEN SON/MATTIE FIELD/DEB FRUSTOUANNE GEORGESON/ANTHONY GIBBS/ANN GUCK/AMY INDEPENDENT CONTRACT SERVICES OF LYSNE CONSUL TING & COUNSELING LLC MCKESSON MEDICAL -SURGICAL MEDICA MIDWEEK INC/THE MNCCC LOCKBOX OTTERTAIL GLASS THACKER/SARAH VAN SANTEN/DANA WESTBY/LINDA V endor Name Final Total: AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES CAMPION/CHAD CHILD CARE RESOURCE CLAY CO IT DEPT COLE/MELANIE CONVENELLC COOPER'S OFFICE SUPPLY INC LAKES COUNTRY SERVICE COOP MACPO MINNKOTA ENV IRO SERV ICES INC MN DEPT OF HUMAN SERVICES MSSA OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF OTTER TAIL COUNTY CHILD SUPPORT PREMIER B IOTECH LABS LLC QUALITY TOYOTA SCHOOL DIST 550-UNDERWOOD F inal Total : Board of Commissioners' Meeting Minutes January 11, 202 2 (E x hibit A) Amount 337.44 3 .36 565.04 180.00 2 .24 52.70 90.72 3 .36 2.24 74 .48 89.60 66.36 5 ,521 .39 460.00 57.2 1 37.65 221.76 11,551.86 145.68 10 .64 8 .12 28.56 19,510.41 Amount 1,126.12 4,406 .00 27.86 14,500.00 14 ,000 .00 69.97 1,348.00 10.98 7,432 .93 820.00 44 .70 540.00 1,17 1.00 52.00 42.80 242.50 704 .90 439.8 1 1,000.00 47,979.57 Page 2 of 3 Vendor Name ALEX RUBB ISH & RECYCLING INC AMAZON CAPITAL SERVICES INC ARAMARK UNIFORM SERVICES AUTO VALUE FERG US FALLS BACKGROUND SOLUTIO S LLC BE HOLZER U LI ITED WATER LLC BEYER BODY SHOP I C BRANDO CO MUNICATIO S INC BRAUN I TERTEC CORPORATION BRA UN VE DI G I C BUREAU OF CRIM APPREHE SION CERTIFIED AUTO REPAIR CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES I C COMPASS Ml ERALS A ER ICA INC COOP ER'S OFFICE SUPPLY I C CULLIGAN OF DETROIT LAKES CULLIG OF ADENA DACOTAH PAPER CO DAL TON SPORTS & REPA IR DAN'S TOWING & REPAIR DENZEL'S REGIO WASTE I C DICK'S STANDARD DOUBLE A CA TERI G DOUGLAS CO JAIL DU ININ CK CO CRETE LLC ESSER PLUMB I G & HEAT ING I C EVERTS LU BER CO FARNAM'$ GENUINE PARTS INC FERGUS HOME & HARDWARE FIELD/TERRY FORCE AMERICA OISTRIBUTI G LLC GONTAREK/JONAH GREA TAM ERICA Fl A CIAL SVCS GUARDIAN RFID HA ES SEPTIC TANK PUMPI G LLC HEN ING BUI LDING CENTER I NOVATIVE OFFICE SOLUTIONS LLC INTERS TA TE ENGINEERIN G INC J.P. COOKE CO JAKE'S JOH S LLC KIMBALL MID EST Board of Comm iss io ne rs' Meeting Minutes Janua ry 11, 2022 (Exhibit A) Amount 599 .73 1,511 .61 106 .19 247 .98 395 .00 34 .00 3,148 .45 1,684 .64 3,182.40 16.00 510 .00 52 .91 1,183.00 856 .18 48 ,922 .33 29 .67 21 .20 74 .00 464 .84 8.00 617 .70 154 .44 67 .84 70 .00 1,860 .00 4,93227 439 .20 8.79 38 .37 1,319 .45 134 .40 606 .13 100 .00 291 .37 22,466 .65 175.00 48 .48 540 .58 1,302 .00 48 .00 350 .00 108 .02 Page 3 of 3 Vendor Name LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LEIGHTON BROADCASTING -FERGUS FA M-R SIGN CO INC MACPZA MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MCCONN/CHRISTOPHER MEND CORRECTIONAL CARE MERICKEL LUMBER MN PESTICIDE INFO & EDUCATION MN SWAA-AMC MNCCC LOCKBOX MOWA NDSU DEPT 7691 NORTH AMERICAN SAFETY INC OTTER TAIL LAKES COUNTRY ASSOCIAT OTTERTAIL TRUCKING INC PAW PUBLICATIONS LLC BATTLE LAKER PEMBERTON LAW PLLP PEOPLEFACTS LLC PHILLIPPI/DR JAY PITNEY BOWES POWERPLAN OIB PRO AG FARMERS CO OP RDO EQUIPMENT CO RTVISION INC SC HAKE/SARAH SONICLEAR SPLASHTOP INC STAPLES BUSINESS CREDIT ST AR TRIBUNE STRAND ACE HARDWARE SUMMIT FOOD SERVICE LLC THRIFTY WHITE PHARMACY TOSHIBA FINANCIAL SERVICES TRI-STA TE DIVI G US BANK EQUIPMENT FINANCE US POSTAL SERVICE VAUGHN AUTO & MARINE CO VEOLIA ES TECHNICAL SOLUTIONS LLC VERGAS/CITY OF VICTOR LUNDEEN COMPANY WASTE MANAGEMENT WSB & ASSOC IA TES INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes January 11 , 2022 (Exhibit A) Amount 1,800 .00 363 .58 1,739 .00 1,108 .32 170.00 1,066.72 2,149 .33 126 .79 11 ,033 .50 41 .57 775 .00 200 .00 37,686 .07 340 .00 50 .00 18 .50 1,585 .00 15 ,213 .04 205 .64 800 .00 28 .18 475.00 1,460.94 1,186 .55 368 .96 245 .95 7,850 .66 5,200 .00 498 .00 1,899 .00 32.38 1,295 .22 50 .89 6,640 .97 1,302.19 1,211 .40 583 .00 1,483.26 30 ,000 .00 53 .95 17,295 .72 838 .03 457 .68 13 ,164 .55 8,412 .00 709 .29 277,942.65 en,,...._ a> CD =,~ C: .0 ~~ 0) w C: -:;:::;N Q) N Q) 0 ~ N (I),.- ~ ~ .Q ctl (/) :::J (/) C: .E ~ E 0 u ..... 0 "E ctl 0 CD OTTER TAIL COUNTY BRIDGE REP.AJR, REPLACE AND REfv'OVAL LIST 2023 to 2027 Tuesday , January 11 , 2022 Ml/OOT I Q>unty I Project t-.ilrrber I Od Bridge# I Road t-.ilrrber I Estimated Project I Federal I State Aid I Town Bridge I Local Tax I Bridge Bond I 4 I Otter Tai I 056 I 667 r 043 I 92516 I CSAH67 I $812 ,549 I I $541 ,699 I I I $270 ,850 I 4 I Otter Tail I 056 I 645 r 009 I 7266 I CSAH45 I $1 ,386 ,580 I $681 ,400 I $699 ,180 I I I I 4 I Otter Tail I 056 I 656 I -I 92707 I CSAH56 I $371 ,683 I I $247 ,793 I I I $123 ,890 I 4 I Otter Tail I 056 I 619 I -I 92517 I CSAH 19 I $500 ,000 I I $359 ,381 I I I $140 ,619 I 4 I Otter Tail I 056 I 598 r 003 I 91554 I CH143 I $1,275 ,000 I $377 ,995 I I I $897 ,005 I I 4 I Otte r Tail I 056 I 599 I -I 91961 I Mlccasin Rd I $340 ,196 I I I $320 ,100 I I I 4 I Otter Tai I 056 I 651 I -I 93368 I CSAH 51 I $408 ,786 I I $272 ,524 I I I $136 ,262 I I Totals I I $5 ,094,794 I $1 ,065 ,395 I $2 ,120 ,577 I $320 ,100 I $897 ,005 I $611 ,621 I •·Bond Funds can supplement or substituted 11 ava ilable . Other I Program Year I NOTE I 2023 I Replace I 2023 I Replace I 2024 I Replace I 2024 I Replace I 2025 I Replace $20 ,000 I 2026 I Replace I 2027 I Replace $20 ,000 I I ,.-..... 0 Q) 0) ctl Cl..