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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 11/07/20172.1 Draft CB Minutes for 10.24.17 2.2 County Warrants~Bills 2.4 Tobacco Licenses 3.0 MOU for PH and HS Support Specialists 5.0 WCRJC 2018 Purchase Agreement 5.0 WCRJC Fifth Amended Cooperative Agreement 7.0 Highway Agenda Items 8.0 Ditch 70 9.0 Auditor-Treasurer Agenda Items 9.0 DNR Parcel No. 25-000-01-0006-023 Sale BOARD OF COMMISSIONERS MEETING AGENDA PACKET November 7, 2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN October 24, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 24, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Froemming and unanimously carried to approve the Board of Commissioners Agenda of October 24, 2017, with the following additions: Child Protection Social Worker Position Request for Approval of a Final Plat Consent Agenda Motion by Lindquist, second by Froemming and unanimously carried to approve Consent Agenda items as follows: 1. October 10, 2017 Board of Commissioners’ Meeting Minutes2.Warrants/Bills for October 24, 2017 (Exhibit A)3.Human Services Bills & Claims4.Exempt Gambling Permit for Boys & Girls Clubs for an Event on Dec. 3,2017 at The Cactus5.Approval of 2018 Tobacco Licenses for Rocky’s Bait, Family Dollar Store#30482 & Elizabeth General Store6.Approval to Hire a Child Protection Social Worker RESOLUTION OF THE OTTER TAIL COUNTY BOARD ESTABLISHING ENVIRONMENTAL HEALTH SERVICES PROGRAM FEES Otter Tail County Resolution No. 2017 - 71 WHEREAS, the Otter Tail County Board held a public meeting and considered oral and written presentations regarding Environmental Health Program Services fees enforceable within the jurisdiction; and WHEREAS, the Otter Tail County Board hereby determines that the fees adopted herein shall apply to all applicable license applications and/or renewals to be effective on January 1, 2018; and WHEREAS, the Otter Tail County Board hereby determines that the fees described herein are appropriate for the sustainability and required operations of the Environmental Health Services Program; and WHEREAS, described fees apply to regulated services as defined in MN Statute 157.15 within the jurisdiction includes but not limited to food service operations and retail food establishments, beverage services, special event food stands, seasonal temporary food stands, seasonal permanent food stands, mobile food units, public swimming pools, public spas, special use pools, school food services and pools, recreational camping areas, special event camping areas, mobile home parks, lodging establishments, hotels/motels, resorts, youth camps, non-community water supplies, public on-site sewers, plan reviews, and applicable variance, late fees, and enforcement penalties; and WHEREAS, one (1) base fee shall be applied and charged per license certificate issued as described in MN Chapter 157.16 subd.1; and OTC Board of Commissioners’ Minutes October 24, 2017 Page 2 WHEREAS, if an approved establishment begins operation in the last quarter of a licensing year, the license fee due shall be prorated to one half of the annual license fee for that year; and WHEREAS, if there is a change of ownership of a currently licensed establishment in good standing within the licensing year, the license fee due shall be prorated to one half of the annual license fee for that year; and WHEREAS, the prorated rates described herein shall not be applicable to any outstanding or applied enforcement fees, administrative fees, plan review fees, or late fees assessed to the establishment; and NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board, that the annual County Rate license fees for the following services be as stated: Food and Beverage Program Program Element Name of Fee Annual County Rates FB-1 Base Fee $175 FB-2 Limited Food Menu $60 FB-3 Small Establishment $120 FB-4 Medium Establishment $310 FB-5 Large Establishment $540 FB-6 Special Event –No Base $50 FB-7 Small Menu B & B $120 FB-8 Small Menu Boarding $120 FB-9 Food Cart $60 FB-10 Mobile Food Unit $60 FB-11 Seasonal Permanent $60 FB-12 Seasonal Temporary $60 FB-13 Beer or Wine Table Service $60 FB-14 Alcohol Service from Bar $165 FB-15 Late Fee up to 30 days $120 FB-16 Late Fee > 30 days $360 FB-17 Mobile Food Unit Late Fee $60 FB-18 Individual Water or Sewer* $60 FB-19 Late Fee for Food Cart, Seasonal Temp Stand, Seasonal Perm. Stand, or Special Event $60 FB-20 Re-Inspection Fee $100 FB-21 Additional Food Service $150 FB-22 HACCP Verification $175 *only one individual water or individual sewer fee is applied per licensed establishment Schools Program Element Name of Fee County Rates SC-1 Base Fee $175 SC-2 Limited Food Menu $60 SC-3 Small Establishment $120 SC-4 Medium Establishment $310 SC-5 Large Establishment $540 OTC Board of Commissioners’ Minutes October 24, 2017 Page 3 SC-6 Additional Inspection Fee $250 SC-7 Late Fee up to 30 days $120 SC-8 Late Fee > 30 days $360 SC-9 Re-Inspection Fee $100 SC-10 School Concession Stands $60 SC-11 Additional Food Service $150 Mobile Home Parks Program Element Name of Fee County Rates MH-1 Base Fee $175 MH-2 Year Round $4 per site MH-3 Late Fee up to 30 days $120 MH-4 Late Fee > 30 days $360 MH-5 Individual Water or Sewer* $60 MH-6 Re-Inspection Fee $100 *only one individual water or individual sewer fee is applied per licensed establishment Recreational Campground Program Element Name of Fee County Rates RC-1 Base Fee 24 or Less Sites $50 RC-2 Base Fee 25-99 Sites $212 RC-3 Base Fee >99 Sites $300 RC-4 Seasonal (6 months or less) $4 per site RC-5 Late Fee up to 30 days $120 RC-6 Late Fee > 30 days $360 RC-7 Special Event Camp Base Fee $150 RC-8 Special Event Camp Site Fee $1 each site RC-9 Individual Water or Sewer* $60 RC-10 Late Fee Special Event Camping $360 RC-11 Re-Inspection Fee $100 *only one individual water or individual sewer fee is applied per licensed establishment Youth Camp Program Element Name of Fee County Rates YC-1 Up to 99 campers $325 YC-2 100-199 campers $550 YC-3 200 or more campers $750 YC-4 Individual Water or Sewer* $60 YC-5 Late Fee up to 30 days $120 YC-6 Late Fee > 30 days $360 YC-7 Re-Inspection Fee $100 *only one individual water or individual sewer fee is applied per licensed establishment Lodging (Max $1000) Program Element Name of Fee County Rates LG-1 Lodging Base Fee $175 LG-2 Number of Units x Rate $10/unit LG-3 Individual Water or Sewer* $60 LG-4 Late Fee up to 30 days $120 OTC Board of Commissioners’ Minutes October 24, 2017 Page 4 LG-5 Late Fee > 30 days $360 LG-6 Re-Inspection Fee $100 *only one individual water or individual sewer fee is applied per licensed establishment Swimming Pools and Spas Program Element Name of Fee County Rates SP-1 Base Fee for standalone pools $175 SP-2 Public Swimming Pools $355 SP-3 Each Additional Pool $200 SP-4 Spa Pool $200 SP-5 Each Additional Spa $110 SP-6 Late Fee up to 30 days $120 SP-7 Late Fee > 30 days $360 SP-8 Individual Water or Sewer* $60 SP-9 Re-Inspection Fee $100 NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board, that the County Rate plan review application fees for the following services be as stated: Plan Review Program – New Construction Program Element Name of Fee County Rates PR-1 Limited Food Menu $275 PR-2 Small Establishment $400 PR-3 Medium Establishment $450 PR-4 Large Establishment $500 PR-5 Additional Food Service $155/service PR-7 Alcohol Service from Bar $250 PR-8 Food Cart $250 PR-9 Seasonal Permanent Food Stand $250 PR-10 Mobile Food Unit $350 PR-11 HACCP Plan Review $500/Plan PR-12 Lodging < 25 Rooms $375 PR-13 Lodging 25 to 99 Rooms $400 PR-14 Lodging 100 Rooms or More $500 PR-14 Lodging 1 to 4 Cabins $350 PR-15 Lodging 5 to 9 Cabins $400 PR-16 Lodging 10 Cabins or More $450 MHP/RCA/SECA Plan Review PR-17 Less than 25 sites $375 PR-18 25 to 99 sites $400 PR-19 100 sites or more $500 Plan Review Program – Remodel Program Element Name of Fee County Rates RR-1 Limited Food Menu $250 RR-2 Small Establishment $300 RR-3 Medium Establishment $350 RR-4 Large Establishment $400 RR-5 Additional Food Service $155/service RR-7 Alcohol Service from Bar $250 RR-8 Lodging < 25 Rooms $250 OTC Board of Commissioners’ Minutes October 24, 2017 Page 5 RR-9 Lodging 25 to 99 Rooms $300 RR-10 Lodging 100 Rooms or More $450 RR-11 Lodging 1 to 4 Cabins $250 RR-12 Lodging 5 to 9 Cabins $350 RR-13 Lodging 10 Cabins or More $400 MHP/RCA/SECA Plan Review RR-14 Less than 25 sites $250 RR-15 25 to 99 sites $300 RR-16 100 sites or more $450 NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board, that the County Rate variance application fee be as stated: Program Element Name of Fee County Rates VF-1 Program Areas as allowed $150 NOW, BE IT FURTHER RESOLVED, that fees shall be submitted in full faith to the jurisdiction at the time of application submission; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Otter Tail County Board find and determine that all formal actions relative to the passage of this resolution were taken in an open meeting of this Board, and that all deliberations of this Board and its committees, if any, which resulted in formal action, were taken in meetings open to the public and in full compliance of all applicable legal requirements. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the resolution was adopted on a 5-0 vote. Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk RESOLUTION FOR VOTING EQUIPMENT GRANT FUNDING Otter Tail County Resolution No. 2017 - 72 WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and WHEREAS, Minnesota last updated much of its voting equipment between 2002 and 2006 meaning that the equipment is rapidly approaching the end of its 10 to 15-year lifespan; and WHEREAS, Otter Tail County acquired its election equipment in the following years and in the following quantities: Calendar Year 2000 12 ES&S Model 100 Optical Scan Units, Calendar Year 2002 26 ES&S Model 100 Optical Scan Units, Calendar Year 2004 26 ES&S Model 100 Optical Scan Units, Calendar Year 2006 17 ES&S Model 100 Optical Scan Units and 82 AutoMARK Voter Assist Units, Calendar Year 2010 12 ES&S Model 100 Optical Scan Units, OTC Board of Commissioners’ Minutes October 24, 2017 Page 6 Calendar Year 2016 4 ES&S Model 200DS Units (specifically for absentee ballot use); and WHEREAS, Otter Tail County would like to replace all ES&S Model 100 Optical Scan Units with ES&S Model 200DS units for consistency throughout all 92 precincts and would also like to begin the process of implementing the county-wide use of electronic poll books; and WHEREAS, it’s essential for precincts to have functioning voting equipment so that voters are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and WHEREAS, Minnesota’s 90th Legislature authorized $7 million for the Voting Equipment Grant Account to assist counties, cities, towns, and school districts with the purchase of voting equipment; and WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must submit an application to the Minnesota Secretary of State before December 15, 2017. NOW THEREFORE, BE IT RESOLVED, that Otter Tail County approves its application for funding from the Voting Equipment Grant; and BE IT FURTHER RESOLVED, the County certifies that any funds awarded from the Voting Equipment Grant will be used only to purchase assistive voting technology, an electronic roster system, an electronic voting system, any individual component of an electronic voting system, or any other equipment or technology approved by the Secretary of State. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the resolution was adopted on a 5-0 vote. Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk Tobacco License Approval Motion by Froemming, second by Lindquist and unanimously carried to approve the issuance of a 2018 Tobacco License for Carr Enterprises, Inc. dba Carr’s Lake Country Supermarket. Approval of Consulting Services Agreement Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement between the County of Otter Tail for Consulting Services Agreement for Actuarial Valuation Reports Motion by Johnson, second by Froemming and unanimously carried to authorize the County Auditor-Treasurer to sign the Agreement for Consulting Services and Exhibit 1 with Hildi, Inc. for the County’s next actuarial valuation prepared in accordance with the requirements of GASB 74 and GASB 75 as of January 1, 2018, subject to modifications on the agreement as requested by the County Attorney. Continued Ditch #48 Redetermination Public Hearing At 10:12 a.m., the Ditch Authority continued the Redetermination Hearing for Ditch #48 from August 22, 2017. Ditch Inspector Kevin Fellbaum stated that there have been several hearings regarding Ditch #48. Ditch #48 was established April 23, 1915. The value of the 2017 redetermined benefits for the system was reported as $619,798.42. The value of the system after Ditch Viewer review of properties is $494,492.39. Mr. Fellbaum presented a map of the benefitted area. The outlet channel has been cleaned as requested by property owners. OTC Board of Commissioners’ Minutes October 24, 2017 Page 7 The main reason to reconvene the Ditch #48 Hearing is to discuss the unpetitioned drainage work completed in the fall of 2010 to prevent flooding on 500th Avenue. This water is flowing into the Ditch #48 system and there has not been a petition to enter the Ditch. County Attorney David Hauser and Mr. Fellbaum will meet with Otto Township Officials to come to an agreement to fix this issue. The properties draining water through the channel from 500th Avenue are currently included in the redetermination of the properties in the Ditch. A property owner on the system has hired a hydrologist and Mr. Fellbaum will be working with the hydrologist when information is received. Chairman Huebsch scheduled the continuation of the Public Hearing to redetermine benefits for Ditch #48 at 10:00 a.m. on Tuesday, November 28, 2017. County Attorney’s Office Remodel Project Motion by Rogness, second by Johnson and unanimously carried to approve the low bid of Gast Construction at $68,800.00 for the County Attorney’s Office remodel project to add offices. The Physical Plant Manager reported the total estimated cost for the project at $91,240.00 which includes 5% contingency and estimated soft costs for the project. Recess & Reconvene At 10:36 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:43 a.m. Septic System Inspection – Property Title Transfer Property Owner David Deile presented documents showing date of purchase of Parcel #06000240169001 along with Otter Tail County Sanitation Ordinance and a compliant onsite sewage system inspection report that was used at the time of purchase of the property. Current septic system inspections on this property designate the septic system as a failed system. Mr. Deile took issue with the type of inspection that was identified as compliant at the time he purchased the property. Discussion continued regarding the situation. Motion by Rogness, second by Lindquist and carried with Johnson abstaining, to refer the issue to the County Attorney and the Land & Resource Department. Planning Commission Recommendations Preliminary Plat – “Windmill Hill”/Joel Dotzenrod: Motion by Froemming, second by Lindquist and unanimously carried to approve the Preliminary Plat titled “Windmill Hill” consisting of ten (10) non-residential, non-riparian lots permanently attached to riparian lots with conditions as recommended by the Planning Commission. The proposal is located on the E 21.11 Ac of Lot 2 Ex Platted Ex Trs (14.79 Acres), Section 06 of Everts Township; Deer Lake (56-298), RD. Conditional Use Permit – Delta & Karen Daggett: Motion by Johnson, second by Rogness and unanimously carried to approve a Conditional Use Permit to restore a boat access with conditions as recommended by the Planning Commission. The project is located on Lot 11 Blk 1 #594 & #86 Not to be split, Oak Ridge Estates 2nd Addn., Section 10 of Hobart Township; Wymer Lake (56-355), RD. Conditional Use Permit – Karla & Philip Breen: Motion by Johnson, second by Rogness and unanimously carried to approve a Conditional Use Permit to install a driveway as presented. The proposal is located in Pt NW¼SW¼ Com W¼ Cor (8.00 Acres), Section 3 of Scambler Township; Burton Lake (56-926), NE. Conditional Use Permit – Summer Harty: Motion by Rogness, second by Lindquist and unanimously carried to approve a Conditional Use Permit for home site preparation and to build a driveway as presented. The proposal is located on a 5.16 Ac Tr in GL 3 AKA Tr 17, Section 18 of Everts Township; Silver Lake (56-302), RD. Final Plat – Canterbury Sands Second Addition Motion by Johnson, second by Froemming and unanimously carried to approve the Final Plat of Kenneth & Sandra Enstrom titled “Canterbury Sands Second Addition” located in GL 2, Section 28 of Everts Township; Silver Lake (56-302). OTC Board of Commissioners’ Minutes October 24, 2017 Page 8 Prairie Lakes Solid Waste Bonding Request Assistant Solid Waste Director Zach Fjestad reported that a superheater at the Perham Resource Recovery Facility (PRRF) needs to be replaced with an evaporator bank. He discussed the benefits of the equipment replacement and requested that Otter Tail County, as the fiscal agent for the facility, bond for the estimated cost of $900,000 to $1,000,000. Motion by Froemming, second by Rogness and unanimously carried to approve bonding for replacement equipment at the PRRF as presented by Mr. Fjestad. The Auditor-Treasurer will contact the County’s bond counsel to start the paperwork. Legislative Priorities Meeting At 11:39 a.m., the Otter Tail County Board of Commissioners met with a subset of the County’s leadership team to identify Otter Tail County’s legislative priorities for the 2018 legislative session. County Administrator John Dinsmore led the group through the Association of Minnesota Counties (AMC) and Minnesota Inter- County Association (MICA) recommendations. The main priorities identified were mental health supports and funding as well as upgrades to broadband and transportation systems. Commissioners will be discussing these recommendations at their next District 4 AMC meeting. Removal of LMKP/DLD Area from County Ditch #25 Hearing At 1:05 p.m., Chairman Huebsch opened the Public Hearing to consider removal of the Little McDonald, Kerbs and Paul (LMKP) and Devils and Little Devils (DLD) lakes property from Ditch #25. Ditch Inspector Kevin Fellbaum showed a map of the properties, the petition requesting removal of property and history of the proposed drainage project. The 2014 proposed drainage project using Ditch #25 as an Outlet has been abandoned. The drainage project to be built in 2018 does not use Ditch #25 as an outlet. No one from the public spoke in opposition of removal of the property. There were two letters, read for the record, addressing the Ditch #25 repairs that have been completed. The County Attorney will review the letters to be sure the issues addressed in the letters have been satisfied. Motion by Rogness, second by Johnson and unanimously carried to request the County Attorney draft an Order for Removal of the LMKP/DLD properties from the Ditch #25 system. The LMKP/DLD properties to be removed from Ditch #25 will not pay a Ditch #25 assessment for the 2018 tax year which is paid in CY 2019. Nelson Lake High Water Ditch Inspector Kevin Fellbaum and Public Works Director Rick West spoke to the Board about Nelson Lake high water issues which may affect a County road. They briefed the Board on the options to solve the issue. They will update the Board on the best solution after further research. Highway Projects Contract – CSAH 8 Culvert Replacement: Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Highway Construction Contract between the County of Otter Tail and Riley Bros. Construction, Inc. of Morris, MN, for the CSAH 8 Culvert Replacement project. Award of CSAH 25 Culvert Replacement Project: Motion by Lindquist, second by Froemming and unanimously carried to award the CSAH 25 Culvert Replacement project to the low bidder, Riley Bros. Construction, Inc. of Morris, MN, at the quotation price of $21,910.00 and $15.00 per cubic yard for borrow material. Tuition Assistance: Motion by Rogness, second by Lindquist and unanimously carried to approve Tuition Assistance Agreements for the following seasonal employees for two courses titled “Aggregate Production” and “Bituminous Street”: Zane M. Bugbee Weston Q. Malmstrom CSAH 1 Reconstruction Project: OTC Board of Commissioners’ Minutes October 24, 2017 Page 9 Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement (Proposal QTB066760) between the County of Otter Tail and Braun Intertec Corporation for geotechnical evaluation services for the CSAH 1 project from 0.2 miles east of CSAH 10 to CSAH 35. Grant Contract for Phelps Mill Dam Fish Passage: Motion by Rogness, second by Johnson and carried with Froemming opposed, to authorize the appropriate County Officials’ signatures to execute a Grant Agreement between the County of Otter Tail and the State of Minnesota Department of Natural Resources (DNR) for a grant, up to $500,000, for the Phelps Mill Fish Passage Project. The Phelps Mill Dam Modification project is proceeding with the DNR, Fish and Wildlife Service and Houston Engineering. The final project concept has not been determined. There will be public hearings to provide comment on the final project. Public Works Director Rick West indicated that the County plans to repair the foundation of the Mill at the same time the Fish Passage project is completed. Long Range Planning: Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement between the County of Otter Tail and SRF Consulting for professional services to develop a Long Range Strategic Plan to guide future development decisions within Otter Tail County at an approximate cost of $75,614.00. FLOWAGE EASEMENT APPLICATION FOR THE CULVERT CROSSING BETWEEN RUSCH AND LITTLE MCDONALD LAKE Otter Tail County Resolution No. 2017 —73 WHEREAS: Otter Tail County (the “County”), as a drainage authority pursuant to Minn. Stat. Ann. § 103E.005, subd. 4 and 9, has the ability to implement flood control measures; and WHEREAS: pursuant to Minn. Stat. Ann. § 103E.011, Subd. 4, the implementation of flood control measures includes the authority to construct dams, structures, and other improvements to impound and release flood water to prevent damage; and WHEREAS: the County desires to install a culvert beneath County State Aid Highway 34, between Rusch Lake and Little McDonald Lake, as a flood control measure (the “Culvert”); and WHEREAS: a portion of the proposed location for the Culvert crosses on to lands owned by the State of Minnesota, and as a result, the County needs authorization from the State of Minnesota to install the Culvert; and WHEREAS: the Minnesota Commissioner of Natural Resources, pursuant to Minn. Stat. Ann. § 84.63(a), may, on behalf of the State of Minnesota, convey permanent or temporary easements to a subdivision of the State of Minnesota for flowage for flood control, including for the Culvert; and WHEREAS: in order to receive authorization for a flowage easement from the Minnesota Commissioner of Natural Resources, the County, as a subdivision of the State of Minnesota, must file an Application for Easement across State Land (“Application”) detailing the easement sought; and WHEREAS: to accomplish the installation of the Culvert, the County needs flowage easements for flood control, permanent and/or temporary, that will involve construction to the existing highway/road and propose new construction. NOW, THEREFORE, BE IT RESOLVED THAT: the County, as a drainage authority and subdivision of the State of Minnesota, has the authority to file an Application for flowage easements for flood control; and BE IT FURTHER RESOLVED THAT: the County desires that the Application seek permanent and/or temporary flowage easements for flood control for a crossing of County State Aid Highway 34 between Rusch Lake and Little McDonald Lake that will involve improvements and construction to an existing highway/road and propose new construction; and OTC Board of Commissioners’ Minutes October 24, 2017 Page 10 BE IT FURTHER RESOLVED THAT: the County directs the Little McDonald, Kerbs, and Paul Lakes Improvement District and the Otter Tail County Highway Department to complete the Application on behalf of the County, in accordance with the County’s desires set forth herein, and submit the same along with all supporting documentation to the Minnesota Commissioner of Natural Resources for consideration. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the resolution was adopted on a 5-0 vote. Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk SPEED ZONE STUDY REQUEST – CSAH 56 Otter Tail County Resolution No. 2017 - 74 Motion by Lindquist, seconded by Froemming and unanimously carried to adopt the following resolution: WHEREAS, the City of New York Mills has requested by resolution that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 56 from County State Aid Highway No. 67, East to the Corporate Limits of the City of New York Mills AND, WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk OTC Board of Commissioners’ Minutes October 24, 2017 Page 11 RESOLUTION REQUESTING FUNDING FROM THE MINNESOTA DEPARTMENT OF TRANSPORTATION THROUGH THE LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) Otter Tail County Resolution No. 2017 - 75 Commissioner Johnson offered the following and moved its adoption: WHEREAS, Otter Tail County wishes to reconstruct County State Aid Highway 34 (CSAH 34) from CSAH 35 to US Trunk Highway 10 (TH 10); and WHEREAS, Otter Tail County is requesting financial participation in the project from the Minnesota Department of Transportation (MnDOT) LRIP; and WHEREAS, Otter Tail County must commit to providing the local share of the costs for the LRIP. NOW, THEREFORE, BE IT RESOLVED, by the County Board of Otter Tail County Minnesota, that Otter Tail County is hereby requesting funding from MnDOT, through the Local Road Improvement Program for Routes of Regional Significance, to reconstruct CSAH 34. BE IT FURTHER RESOLVED, that the County Board commits to provide the local share using State Aid Funding for such project. Commissioner Rogness seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners YEA NAY ABSENT ABSTAIN Douglas Huebsch X Wayne Johnson X John Lindquist X Roger Froemming X Leland Rogness X Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk Opioid Litigation County Attorney David Hauser updated the Board regarding the Opioid epidemic and the potential class action lawsuits that have been discussed in the media. The County would need to make a decision to join a lawsuit in cooperation with other governmental entities, likely with other counties. PROCLAMATION FOR MENTAL ILLNESS AWARENESS WEEK OCTOBER 1ST – 7TH, 2017 Otter Tail County Resolution No. 2017 - 76 WHEREAS, One in four adults experience mental illness every year and approximately half of chronic mental illness begins by the age of 14 and three-quarters by age 24; and WHEREAS, mental illness includes major depression, bipolar disorder, schizophrenia, anxiety disorders, posttraumatic stress disorder (PTSD), attention-deficit hyperactivity disorder (ADHD) and borderline personality disorder; and WHEREAS, mental illness is a highly treatable medical illness affecting the brain and requiring the same concern as cancer, heart disease, diabetes and other illnesses; and OTC Board of Commissioners’ Minutes October 24, 2017 Page 12 WHEREAS, scientific research is constantly working toward breakthroughs in the understanding of mental illness, resulting in more effective treatments to allow people to reclaim full and productive lives; and WHEREAS, misunderstandings exist about mental illness and social culture often wrongly imposes a stigma on mental illness that discourages people from seeking help when they need it; and WHEREAS, every citizen and community can make a difference in helping to improve the lives of individuals and families affected by mental illness. NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of Otter Tail County, Minnesota do hereby proclaim October 1st thru October 7th, 2017 as Mental Illness Awareness Week in Otter Tail County to increase public awareness of mental illness and to promote treatment and recovery. The motion for the adoption of the foregoing proclamation was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, the resolution was adopted on a 5-0 vote. Adopted at Fergus Falls, MN this 24th day of October 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk Child Foster Care Statistical Report Human Services Quarterly Budget Report Human Services Director Deb Sjostrom and employees from the Foster Care and Adoption Unit updated the Board on foster care placement and the number of children needing permanent homes. Human Services has licensed an additional five foster care homes and recruitment efforts are ongoing. Ms. Sjostrom provided the Human Services quarterly budget report. Strategic Planning Administrator John Dinsmore briefed the Board on the work of the County’s management team developing performance measures and goal statements. This will be used to fit into the County’s overall strategic plan and prioritize the Board’s top items. This County-based plan will integrate the County and educate the public about the services Otter Tail County provides. Adjournment At 3:15 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 7, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes October 24, 2017 Exhibit A, Page 1 WARRANTS FOR 10/24/2017 OTC Board of Commissioners’ Minutes October 24, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes October 24, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes October 24, 2017 Exhibit A, Page 4 DGODEL COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 11/2/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N N D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:49AM DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 6,930.00 6,158.66 28.50 42.38 15.54 200.00 159.16 6,930.00 1,980.35 540.00 2,833.71 804.60 28.50 11.69 9.65 21.04 15.54 200.00 67.78 71.38 20.00 63.80 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12995 ACTIVE911, INC 01-149-000-0000-6369 Device purchase 12 month renew 10302017 Miscellaneous Charges 1 Transactions12995 14813 ALBANY RECYCLING CENTER 50-000-000-0120-6859 MISC RECYCLING 12697 Electronic Disposal 50-000-000-0120-6859 MISC RECYCLING 12698 Electronic Disposal 50-000-000-0170-6859 Misc Comp Stuff Pelican Rapids 12712 Electronic Disposal 50-000-000-0170-6859 CRT Fergus Falls 12713 Electronic Disposal 4 Transactions14813 765 AMERICAN WELDING & GAS INC 10-302-000-0000-6515 SUPPLIES Signs And Posts 1 Transactions765 13620 AMERIPRIDE SERVICES INC 50-000-000-0000-6290 ACCT 160002035 1601519683 Contracted Services 50-390-000-0000-6290 ACCT 160002035 1601519683 Contracted Services. 50-399-000-0000-6290 ACCT 160002035 1601519683 Contracted Services. 3 Transactions13620 13309 AMUNDSON PETERSON INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions13309 30171 ASSOCIATION OF MN COUNTIES 01-031-000-0000-6242 ACCT 56 MACA-MCHRMA CONF 48290 Registration Fees 1 Transactions30171 11472 AUTO FIX 01-201-000-0000-6304 Oil & Filter Unit 1308 20115 Repair And Maintenance 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 10-304-000-0000-6572 REPAIR TIRE Repair And Maintenance Supplies 3 Transactions11472 102 AUTO VALUE FERGUS FALLS 10-304-000-0000-6406 SUPPLIES Office Supplies Otter Tail County Auditor ACTIVE911, INC ALBANY RECYCLING CENTER AMERICAN WELDING & GAS INC AMERIPRIDE SERVICES INC AMUNDSON PETERSON INC ASSOCIATION OF MN COUNTIES AUTO FIX DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 618.54 2,219.22 34.75 20.00 86.95 335.00 31.08 236.00 544.78 9.96 2,219.22 34.75 10.00 10.00 86.95 250.00 85.00 31.08 236.00 2,057.50 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions102 5765 BARR ENGINEERING CO 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions5765 7969 BELL BANK 01-091-000-0000-6271 SUBPEONA RESEARCH E BERGQUIST 9/28/17 Fraud Investigator Expenses 1 Transactions7969 1755 BEN HOLZER UNLIMITED 50-000-000-0110-6290 Monthly Cooler Rent 64533 Contracted Services. 50-000-000-0130-6290 Monthly Cooler Rent 64599 Contracted Services. 2 Transactions1755 1586 BENNETT/TERRY 10-304-000-0000-6526 JACKETS Uniforms 1 Transactions1586 31803 BEYER BODY SHOP INC 01-201-000-0000-6396 TOW CF 17032863 10/3/17 27324 Special Investigation 01-201-000-0000-6396 TOW CF 17033256 10/6/17 27497 Special Investigation 2 Transactions31803 31780 BLUFFTON OIL COMPANY 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions31780 10010 BOWMAN'S GRADING & GRAVELING 22-622-000-0604-6369 CLEAN OUT CULVERT 1926 Miscellaneous Charges 1 Transactions10010 386 BRAUN INTERTEC CORPORATION 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing Otter Tail County Auditor AUTO VALUE FERGUS FALLS BARR ENGINEERING CO BELL BANK BEN HOLZER UNLIMITED BENNETT/TERRY BEYER BODY SHOP INC BLUFFTON OIL COMPANY BOWMAN'S GRADING & GRAVELING DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 2,057.50 106.44 36,134.38 4,326.85 3,390.64 3,220.00 6,735.73 212.50 106.44 36,134.38 4,326.85 327.25 319.17 319.17 2,425.05 3,220.00 4,075.00 2,660.73 212.50 27.99 68.80 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions386 3423 BUY-MOR PARTS & SERVICE LLC 50-399-000-0000-6304 ACCT 100331 MIRROR 047277 Repair And Maint-Vehicles 1 Transactions3423 1227 CARR'S TREE SERVICE 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions1227 1756 CHEMSEARCH 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions1756 9087 CODE 4 SERVICES LLC 01-201-000-0000-6315 UNIT 1402 REMOVED EQUIPMENT 3635 Radio Repair Charges 10-304-000-0000-6315 INSTALL RADIO IN UNIT #405 Radio Repair Charges 10-304-000-0000-6315 INSTALL RADIO IN UNIT #406 Radio Repair Charges 14-201-000-0000-6687 Unit 1706 Initial Patrol Unit 3647 Equipment-Current Year 4 Transactions9087 3068 COMPUTER INFORMATION SYSTEMS 01-201-000-0000-6347 #6 completion of NIBRS Test Pl 235673 Computer Maint. Contract 1 Transactions3068 32672 COMSTOCK CONSTRUCTION OF MN 02-103-000-0000-6369 CONTRACT F17311 COUNTERTOP 113562 Miscellaneous Charges 50-399-000-0000-6300 Recycle rooff Skylight Repair 113561 Building And Grounds Maintenance 2 Transactions32672 7479 CONCEPT CATERING 02-219-000-0000-6369 MEALS - TRAINING 10/18/17 866833 Miscellaneous Charges 1 Transactions7479 32603 COOPERS TECHNOLOGY GROUP 01-031-000-0000-6406 ACCT 2189988076 SUPPLIES 422303 Office Supplies 01-041-000-0000-6406 Office Supplies #2189988030 422274 Office Supplies Otter Tail County Auditor BRAUN INTERTEC CORPORATION BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE CHEMSEARCH CODE 4 SERVICES LLC COMPUTER INFORMATION SYSTEMS COMSTOCK CONSTRUCTION OF MN CONCEPT CATERING DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 346.86 63.97 677.00 41.00 17,481.10 2,639.14 152.10 22.04 27.96 18.12 181.95 63.97 677.00 41.00 17,481.10 173.60 324.45 303.80 323.79 1,513.50 152.10 380.08 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 422222 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 422253 Office Supplies 01-250-000-0000-6406 ACCT 2189988556 ENVELOPES 422221 Office Supplies 13-012-000-0000-6406 Cust # 2189988420law 421654 Office Supplies 6 Transactions32603 5322 CULLEN'S HOME CENTER 50-399-000-0000-6300 ACCT 501 RACHET TIEDOWN 24061 Building And Grounds Maintenance 1 Transactions5322 14597 DAILEY ELECTRIC LLC 50-000-000-0130-6306 PARTS & LABOR 10/17/17 Repair/Maint. Equip 1 Transactions14597 35011 DAILY JOURNAL/THE 01-201-000-0000-6240 Communications Dispatch Ad 249637 Publishing & Advertising 1 Transactions35011 12284 DAKOTA SUPPLY GROUP 10-302-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions12284 9672 DEANS DISTRIBUTING 10-304-000-0000-6565 ANTI-FREEZE Fuels - Diesel 10-304-000-0000-6565 GREASE Fuels - Diesel 10-304-000-0000-6565 ANTI-FREEZE Fuels - Diesel 10-304-000-0000-6565 D.E.F. FLUID Fuels - Diesel 10-304-000-0000-6565 OIL Fuels - Diesel 5 Transactions9672 1261 DENZEL'S REGION WASTE INC 10-304-000-0000-6253 WASTE DISPOSAL Garbage 1 Transactions1261 9655 DEPT OF HUMAN SERVICES 01-063-000-0000-6210 ACCT 14431200 POSTAGE A300IC56175I Postage Meter Otter Tail County Auditor COOPERS TECHNOLOGY GROUP CULLEN'S HOME CENTER DAILEY ELECTRIC LLC DAILY JOURNAL/THE DAKOTA SUPPLY GROUP DEANS DISTRIBUTING DENZEL'S REGION WASTE INC DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 380.08 47.15 12,455.00 1,650.00 59.08 2,099.98 265.00 512.00 4,698.00 24.64 22.51 12,455.00 1,650.00 59.08 2,099.98 265.00 512.00 4,698.00 460.00 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions9655 3518 DEX MEDIA 01-061-000-0000-6201 ACCT 110245591 610034643204 Communication Fees - 50-000-000-0000-6240 Acct # 110245589 10072017 Publishing & Advertising 2 Transactions3518 13736 DM ENTERPRISES 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions13736 12429 DOUGLAS CO JAIL 01-250-000-0000-6390 INMATE BOARDING SEP2017 Board Of Prisioners 1 Transactions12429 14064 DOUGLAS COUNTY SHERIFF'S OFFICE 01-091-000-0000-6369 SERVICE M GUGGENBERGER 201700000935 Miscellaneous Charges 1 Transactions14064 14569 EAGLE EYE AERIAL PHOTOGRAPHY 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions14569 3297 FARGO GLASS AND PAINT CO 01-112-101-0000-6369 ACCT 115000 ECL-230D IF279882 Miscellaneous Charges 1 Transactions3297 35594 FARMERS CO OP OIL ASSN 50-399-000-0000-6565 Oil 55 Gallon 1727196 Fuels 1 Transactions35594 57 FERGUS FALLS/CITY OF 50-000-000-0130-6863 ACCT 18240 SEPT LEACHATE 33471 Leachate Disposal 1 Transactions57 2153 FERGUS POWER PUMP INC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance Otter Tail County Auditor DEPT OF HUMAN SERVICES DEX MEDIA DM ENTERPRISES DOUGLAS CO JAIL DOUGLAS COUNTY SHERIFF'S OFFICE EAGLE EYE AERIAL PHOTOGRAPHY FARGO GLASS AND PAINT CO FARMERS CO OP OIL ASSN FERGUS FALLS/CITY OF DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula HEALTHCARE ENVIRONMENTAL SERVICES INC Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 460.00 2,694.66 185.00 350.00 439.40 120.91 47.23 114.00 2,694.66 139.00 46.00 350.00 120.75 116.00 120.75 81.90 120.91 47.23 114.00 2,058.00 400.00 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions2153 13636 FIDLAR TECHNOLOGIES, INC 02-103-000-0000-6369 LAREDO USAGE SEP 2017 0219353-IN Miscellaneous Charges 1 Transactions13636 14517 FORUM COMMUNICATIONS COMPANY 02-612-000-0000-6369 ACCT 76154 SUMMER SCENES 1904315 Miscellaneous Charges 10-301-000-0000-6240 NOTICE Publishing & Advertising 2 Transactions14517 9218 GALLAGHER BENEFIT SERVICES INC 01-031-000-0000-6369 COMPENSATION CONSULTING FEES 126800 Miscellaneous Charges 1 Transactions9218 5066 GODFATHERS EXTERMINATING INC 50-000-000-0170-6290 ACCT 7152 RAT CONTROL 124557 Contracted Services. 50-000-000-0170-6290 ACCT 12465 RAT CONTROL 125982 Contracted Services. 50-399-000-0000-6290 ACCT 7152 RAT CONTROL 125895 Contracted Services. 50-399-000-0000-6290 ACCT 7152 SPIDER CONTROL 125896 Contracted Services. 4 Transactions5066 12403 HANSON/ROSE 01-091-000-0000-6330 MILEAGE - CHIPS CONFERENCE SEP2017 Mileage 1 Transactions12403 2656 HAUGRUD/BRUCE M 10-304-000-0000-6526 JACKET Uniforms 1 Transactions2656 37755 01-250-000-0000-6432 ACCT 325 WASTE DISPOSAL 47840 Medical Incarcerated 1 Transactions37755 12471 HIGH PERFORMANCE COATINGS INC 01-112-102-0000-6673 MOISTURE MITIGATION ROOMS 2327 Remodeling Projects 01-112-102-0000-6673 SHOWER FLOOR ADD 2328 Remodeling Projects HEALTHCARE ENVIRONMENTAL SERVICES INC Otter Tail County Auditor FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES, INC FORUM COMMUNICATIONS COMPANY GALLAGHER BENEFIT SERVICES INC GODFATHERS EXTERMINATING INC HANSON/ROSE HAUGRUD/BRUCE M DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 2,458.00 8.58 53.63 251.39 440.00 1,127.50 85.97 74.58 8.58 53.63 163.07 88.32 440.00 70.00 490.00 80.00 130.00 350.00 7.50 85.97 74.58 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions12471 2001 HILLTOP LUMBER INC 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions2001 13767 HOLO/DALE 10-304-000-0000-6526 JACKET Uniforms 1 Transactions13767 38100 INNOVATIVE OFFICE SOLUTIONS 01-201-000-0000-6406 Cust # 9988526 Sum-035468 Office Supplies 50-000-000-0000-6406 Envelopes #565373 Sum-035443 Office Supplies 2 Transactions38100 2210 JJ'S COMPANY EXCAVATING LLC 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions2210 10408 JONES LAW OFFICE 01-013-000-0000-6262 56-P9-01-723 S Cox 16642 Public Defender 01-013-000-0000-6262 56-P9-17-691 D Defiel Civil 16643 Public Defender 01-013-000-0000-6262 56-PR-16-3379 M Dunker 16644 Public Defender 01-013-000-0000-6262 56-P2-06-1358 R Gilbertson 16645 Public Defender 01-013-000-0000-6262 56-P3-81-044406 T Nygaard 16646 Public Defender 01-013-000-0000-6262 56-PR-07-1673 C Washington 16649 Public Defender 6 Transactions10408 13747 KARLGAARD/JASON 14-214-000-0000-6689 Meals for ARMER Training 11072017 Prior Year Accumulations-911 1 Transactions13747 3191 KEEPRS INC 01-201-000-0000-6526 OTTERTAISD Carla Doll 347708-01 Uniforms 13965 1 Transactions3191 Otter Tail County Auditor HIGH PERFORMANCE COATINGS INC HILLTOP LUMBER INC HOLO/DALE INNOVATIVE OFFICE SOLUTIONS JJ'S COMPANY EXCAVATING LLC JONES LAW OFFICE KARLGAARD/JASON KEEPRS INC DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 215.07 938.50 4,790.00 47.23 158.36 215.07 334.35 454.15 37.50 37.50 37.50 37.50 465.00 500.00 465.00 500.00 500.00 465.00 465.00 465.00 465.00 500.00 47.23 158.36 282.72 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13156 KIEFERS.COM 01-091-000-0000-6406 3000 REGULAR ENVELOPES I25041 Office Supplies 1 Transactions13156 79 LAKE REGION HEALTHCARE 01-250-000-0000-6436 VISIT 2846765/7055869 E HOYLE 9/12/17 New hire start up cost 10-302-000-0000-6369 SERVICE Miscellaneous Charges 50-000-000-0120-6290 VISIT 7055975 D ARNESON 9/14/17 Contracted Services. 50-000-000-0170-6290 VISIT 7055977 G OLIPHANT 9/14/17 Contracted Services. 50-000-000-0120-6290 VISIT 7055978 K PRICE 9/19/17 Contracted Services. 50-399-000-0000-6290 VISIT 7055976 T HAARSTICK 9/15/17 Contracted Services. 6 Transactions79 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 Coadboard 71910 Contracted Services. 50-399-000-0000-6290 PAPER 10/4/17 71919 Contracted Services. 50-399-000-0000-6290 CARDBOARD 10/8/17 71925 Contracted Services. 50-399-000-0000-6290 MAGAZINES 10/9/17 71947 Contracted Services. 50-399-000-0000-6290 TIN 10/12/17 71948 Contracted Services. 50-399-000-0000-6290 CARDBOARD 10/16/17 71949 Contracted Services. 50-399-000-0000-6290 Coadboard 71952 Contracted Services. 50-399-000-0000-6290 Coadboard 71963 Contracted Services. 50-399-000-0000-6290 Cardboard 71964 Contracted Services. 50-399-000-0000-6290 Paperboard, mixed, office pape 71979 Contracted Services. 10 Transactions81 2204 LARSON/DEAN 10-304-000-0000-6526 JACKET Uniforms 1 Transactions2204 41525 LARUM/PAT 01-061-000-0000-6330 Mileage Sept & October 11072017 Mileage 1 Transactions41525 1020 LAWSON PRODUCTS INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies Otter Tail County Auditor KIEFERS.COM LAKE REGION HEALTHCARE LARRY OTT INC TRUCK SERVICE LARSON/DEAN LARUM/PAT DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 282.72 5.23 515.00 1,318.43 4,140.59 15.78 989.90 80.20 5.23 272.50 242.50 223.65 272.94 159.98 661.86 1,183.51 2,491.50 465.58 15.78 989.90 80.20 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1020 3063 LIBERTY BUSINESS SYSTEMS FARGO 13-012-000-0000-6290 Acct # OT27 304069 Contracted Services. 1 Transactions3063 5837 LITTLE BEAR TOWING 01-201-000-0000-6396 TOW CF 17030853 9/15/17 7685 Special Investigation 01-201-000-0000-6396 TOW CF 17031118 9/18/17 7687 Special Investigation 2 Transactions5837 36132 MARCO INC ST LOUIS 01-101-000-0000-6342 Acct # 35700038 CN500-0438518 342683364 Service Agreements 01-122-000-0000-6342 ACCT 35700038 CN 500-0450685 341661668 Service Agreements 01-122-000-0000-6342 Account # 35700038 CN 500-0491 342458452 Service Agreements 01-201-000-0000-6340 ACCT 35700038 CN 500-0397774 341661809 Office Equipment Rental & Maint. 4 Transactions36132 2721 MARCO TECHNOLOGIES LLC 01-061-000-0000-6346 Acct # OT00 March Networks INV4692574 Mccc Fees 01-061-000-0000-6342 Acct # OT00 INV4699830 Service Agreements 10-301-000-0000-6342 SERVICE AGREEMENT Service Agreements 3 Transactions2721 9930 MARKS FLEET SUPPLY INC 50-000-000-0130-6410 ACCT 984898 SHOP TOWELS 065010/1 Custodial Supplies 1 Transactions9930 12534 MATCO TOOLS 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions12534 1029 MATHISON CO 01-127-000-0000-6406 Canon PFI-102C Cyan #10042 837786-0 Office Supplies 1 Transactions1029 88 MATTHEW BENDER & COMPANY INC Otter Tail County Auditor LAWSON PRODUCTS INC LIBERTY BUSINESS SYSTEMS FARGO LITTLE BEAR TOWING MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MATCO TOOLS MATHISON CO DGODEL COMMISSIONER'S VOUCHERS ENTRIESLaw Library Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 2,005.75 857.07 69.95 3,339.52 415.00 206.85 154.43 254.10 917.14 680.08 857.07 69.95 2,500.00 132.00 640.52 67.00 415.00 48.07 30.00 110.21 18.57 300.00 300.00 200.00 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13-012-000-0000-6455 Acct #0396506001 96043407 Reference Books & Literature 13-012-000-0000-6455 Acct #0396506001 96082666 Reference Books & Literature 13-012-000-0000-6455 Acct #0396506001 9664155X Reference Books & Literature 13-012-000-0000-6455 Acct #0396506001 96760435 Reference Books & Literature 4 Transactions88 9021 MEKALSON HYDRAULICS INC 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 1 Transactions9021 1463 MID-CENTRAL EQUIPMENT INC 01-250-000-0000-6399 ACCT OTCSTS BLUE CHAPS 231901 Sentence To Serve 1 Transactions1463 546 MN CO INTERGOVERNMENTAL TRUST 01-149-000-0000-6354 ACCT PC114014 DEDUCTIBLE 14PE0120 Insurance Claims 01-149-000-0000-6354 ADD CONT EQP 431 & 432 780108 Insurance Claims 01-149-000-0000-6354 Overpayment #1405 Sheriff MCIT 17AL0587 Insurance Claims 01-149-000-0000-6354 Cust # 1140 PC114017 Insurance Claims 4 Transactions546 5287 MN FALL MAINTENANCE EXPO 10-302-000-0000-6242 REGISTRATION Registration Fees 1 Transactions5287 577 MORTENSON/KURT A 01-091-000-0000-6330 MEALS - NTL ATTORNEYS CONF JUL2017 Mileage 01-091-000-0000-6369 PARKING - NTL ATTORNEYS CONF JUL2017 Miscellaneous Charges 01-091-000-0000-6330 MILEAGE - CHIPS CONFERENCE SEP2017 Mileage 01-091-000-0000-6331 MEALS - CHIPS CONFERENCE SEP2017 Meals And Lodging 4 Transactions577 11057 NELSON/MIKE 22-622-000-0616-6369 3 BEAVERS TRAPPED IN DITCH 16 10/17/17 Miscellaneous Charges 22-622-000-0621-6369 3 BEAVERS TRAPPED IN DITCH 21 10/17/17 Miscellaneous Charges 22-622-000-0625-6369 2 BEAVERS TRAPPED IN DITCH 25 10/17/17 Miscellaneous Charges Otter Tail County Auditor MATTHEW BENDER & COMPANY INC MEKALSON HYDRAULICS INC MID-CENTRAL EQUIPMENT INC MN CO INTERGOVERNMENTAL TRUST MN FALL MAINTENANCE EXPO MORTENSON/KURT A DGODEL COMMISSIONER'S VOUCHERS ENTRIESCounty Ditch Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 800.00 550.00 725.00 2,200.30 587.98 370.00 499.11 131.26 550.00 725.00 347.77 1,852.53 587.98 370.00 499.11 78.34 52.92 3,108.00 8,655.00 2,346.00 6,449.00 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions11057 11384 NEWMAN PAINTING INC 01-112-102-0000-6572 PAINT WALLS IN BOOKING CELL 4139 Repair And Maintenance Supplies 1 Transactions11384 1295 NOVA FIRE PROTECTION 50-399-000-0000-6290 Acct # 67077 32434 Contracted Services. 1 Transactions1295 10104 NUSS TRUCK & EQUIPMENT 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 2 Transactions10104 1073 OLSEN COMPANIES 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1073 6234 OPG-3 INC 01-061-000-0000-6276 LF Project - Creation of new 2136 Professional Services 1 Transactions6234 5686 OTIS ELEVATOR CO 01-112-106-0000-6342 ACCT 284651 SERVICE CLF0563CB17 Service Agreements 1 Transactions5686 126 OTTER TAIL CO TREASURER 50-000-000-0120-6290 Mowing in Henning Landfill 2209 Contracted Services. 50-399-000-0000-6379 12 Truck Inspection Books 10202017 Miscellaneous Charges 2 Transactions126 7392 OTTERTAIL TRUCKING INC 50-000-000-0120-6290 HAULING CHARGES 10/9/17 35264 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 10/9/17 35264 Contracted Services. 50-000-000-0120-6290 FF to Dakota Landfill, Perham 35311 Contracted Services. 50-000-000-0170-6290 FF to Dakota Landfill 35311 Contracted Services. Otter Tail County Auditor NELSON/MIKE NEWMAN PAINTING INC NOVA FIRE PROTECTION NUSS TRUCK & EQUIPMENT OLSEN COMPANIES OPG-3 INC OTIS ELEVATOR CO OTTER TAIL CO TREASURER DGODEL COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula OUTDOOR RENOVATIONS LANDSCAPE & NURSERY Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 23,358.00 500.00 250.00 215.00 72.90 2,010.72 780.00 157.80 2,800.00 200.00 100.00 100.00 100.00 250.00 215.00 72.90 2,010.72 780.00 157.80 141.00 125.00 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-399-000-0000-6290 HAULING CHARGES 10/11/17 35264 Contracted Services. 5 Transactions7392 6351 01-112-108-0000-6572 BLOW OUT IRRIGATION SYSTEM 6815 Repair And Maintenance Supplies 01-112-110-0000-6572 BLOW OUT IRRIGATION SYSTEM 6816 Repair And Maintenance Supplies 01-112-109-0000-6572 BLOW OUT IRRIGATION SYSTEM 6898 Repair And Maintenance Supplies 01-112-101-0000-6572 BLOW OUT IRRIGATION SYSTEM 6910 Repair And Maintenance Supplies 4 Transactions6351 9762 PAULSON LAND CO 10-303-000-0000-6683 APPRAISAL Right Of Way, Ect. 1 Transactions9762 475 PETE'S AMOCO 01-201-000-0000-6396 Tow CF 17034445 0237 Special Investigation 1 Transactions475 45475 PRO AG FARMERS CO OP 50-000-000-0120-6565 Diesel #988529 88028630 Fuels 1 Transactions45475 6547 PRO AG FARMERS COOPERATIVE 10-304-000-0000-6565 DIESEL FUEL Fuels - Diesel 1 Transactions6547 3871 PRO SWEEP INC 10-302-000-0000-6350 SWEEPING Maintenance Contractor 1 Transactions3871 25082 PRODUCTIVE ALTERNATIVES INC 50-399-000-0000-6290 OTTERTAILRECY01 JANITORIAL INV00053947 Contracted Services. 1 Transactions25082 9547 REGENTS OF THE UNIVERSITY OF MN 01-601-000-0000-6406 Printing Services #5007218 04600003817 Office Supplies 10-303-000-0000-6242 REGISTRATION Registration Fees OUTDOOR RENOVATIONS LANDSCAPE & NURSERY Otter Tail County Auditor OTTERTAIL TRUCKING INC PAULSON LAND CO PETE'S AMOCO PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE PRO SWEEP INC PRODUCTIVE ALTERNATIVES INC DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 266.00 432.00 226.74 920.00 631.48 273.50 498.72 1,710.00 5,564.81 432.00 226.74 790.00 130.00 631.48 273.50 82.89 332.55 83.28 1,710.00 5,564.81 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions9547 675 RINGDAHL AMBULANCE INC 01-250-000-0000-6432 TRANSPORT D LANG 9/5/17 17-7107 Medical Incarcerated 1 Transactions675 683 ROYAL TIRE INC 50-399-000-0000-6304 Acct # 306280 319-61119 Repair And Maint-Vehicles 1 Transactions683 10899 S.W.INC 50-399-000-0000-6859 MISC RECYCLING 2219 Electronic Disposal 50-399-000-0000-6859 Microwave, TV, Comp, Printer 2229 Electronic Disposal 2 Transactions10899 9012 SAFELITE FULFILLMENT INC 01-149-000-0000-6354 Unit 1605 Repairs 05150-133424 Insurance Claims 1 Transactions9012 12533 SCOTTY'S TIRES 10-304-000-0000-6572 TIRE REPAIR Repair And Maintenance Supplies 1 Transactions12533 19005 SERVICE FOOD SUPER VALU 01-149-000-0000-6400 K3210 LEADERSHIP TRAINING 17OCT17 Leadership Training Expense 01-149-000-0000-6400 K3210 LEADERSHIP TRAINING 17OCT17 Leadership Training Expense 01-149-000-0000-6400 K3210 LEADERSHIP TRAINING 18OCT17 Leadership Training Expense 3 Transactions19005 10001 SHI CORP 01-061-000-0000-6346 LED monitor B07221563 Mccc Fees 1 Transactions10001 6353 SICORA CONSULTING INC 01-149-000-0000-6400 LEADERSHIP TRAINING EXPENSES 569 Leadership Training Expense 1 Transactions6353 Otter Tail County Auditor REGENTS OF THE UNIVERSITY OF MN RINGDAHL AMBULANCE INC ROYAL TIRE INC S.W.INC SAFELITE FULFILLMENT INC SCOTTY'S TIRES SERVICE FOOD SUPER VALU SHI CORP SICORA CONSULTING INC DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 164.00 17.81 38.12 549.24 1,332.36 432.68 467.94 164.00 17.81 38.12 549.24 49.47 168.85 273.61 260.98 513.96 65.49 300.00 132.68 329.96 137.98 5,606.00 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 48638 SIGNWORKS SIGNS & BANNERS LLC 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions48638 11182 SMITH/GENE 01-250-000-0000-6224 Meals during Transports 11072017 Prisioner Conveyance 1 Transactions11182 48028 SOUTH MILL SERVICE 01-122-000-0000-6304 Lube & Oil change 36141 Repair And Maintenance 1 Transactions48028 6321 SRF CONSULTING GROUP INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions6321 48183 STEINS INC 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 792802-1 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 793321 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 793322 Custodian Supplies 01-250-000-0000-6493 ACCT 00224004 BLEACH/SOAP 792675 Laundry Supplies 01-250-000-0000-6493 ACCT 00224004 BLEACH/SOAP 792923 Laundry Supplies 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 6 Transactions48183 13628 STEUART/MARK 02-612-000-0000-6140 PER DIEM 11/7/17 Per Diem 02-612-000-0000-6330 MILEAGE 11/7/17 Mileage 2 Transactions13628 168 STREICHERS 01-250-000-0000-6526 ACCT 46698 FLASHLIGHTS/CASE I1284492 Uniforms 01-250-000-0000-6526 ACCT 46698 BLACK CARGO PANTS I1284496 Uniforms 2 Transactions168 14550 SUMMERVILLE ELECTRIC, INC. 01-061-000-0000-6263 UPS BATTERIES CHANGE - CRTHSE 2751 Labor Installation Otter Tail County Auditor SIGNWORKS SIGNS & BANNERS LLC SMITH/GENE SOUTH MILL SERVICE SRF CONSULTING GROUP INC STEINS INC STEUART/MARK STREICHERS DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 17,072.57 792.07 363.75 7,836.77 96.40 139.09 5,656.00 450.00 995.12 2,401.14 1,964.31 701.10 90.97 58.20 174.60 130.95 1,113.00 2,531.66 335.35 2,531.66 1,325.10 96.40 139.09 403.80 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-061-000-0000-6263 UPS BATTERIES CHANGE - GSC 2752 Labor Installation 01-112-108-0000-6572 RUN CABLE FOR NEW LOCKBOX 2754 Repair And Maintenance Supplies 01-112-101-0000-6572 PIPE & PULL WIRE SECURITY LOCK 2755 Repair And Maintenance Supplies 01-112-101-0000-6572 ADD DATA & OUTLETS IN WIREMOLD 2756 Repair And Maintenance Supplies 02-103-000-0000-6369 ADD OUTLETS FOR COMPUTERS 2757 Miscellaneous Charges 6 Transactions14550 14637 TERRACON CONSULTANTS INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 10-303-000-0000-6501 SERVICE Engineering And Surveying Supplies 2 Transactions14637 42537 THIS WEEKS SHOPPING NEWS 10-301-000-0000-6240 NOTICE Publishing & Advertising 10-303-000-0000-6240 NOTICE Publishing & Advertising 50-000-000-0000-6240 3x3 Winter Hours #1980 45138 Publishing & Advertising 3 Transactions42537 183 THOMSON REUTERS - WEST 01-091-000-0000-6455 ACCT 1000520140 SEP 2017 836914480 Reference Books & Literature 13-012-000-0000-6455 Acct #1003217934 836719370 Reference Books & Literature 13-012-000-0000-6455 Acct #1000551281 836827882 Reference Books & Literature 13-012-000-0000-6455 Acct 1003217934 836894138 Reference Books & Literature 13-012-000-0000-6455 Acct #1000551281 837009851 Reference Books & Literature 5 Transactions183 49008 TIRES PLUS TOTAL CAR CARE 01-201-000-0000-6304 Install & balance 4 tires 104770 Repair And Maintenance 1 Transactions49008 1999 TNT REPAIR INC 10-304-000-0000-6565 D.E.F. FLUID Fuels - Diesel 1 Transactions1999 14497 TOSHIBA FINANCIAL SERVICES 01-601-000-0000-6342 Bill id 90136606589 67643444 Service Agreements Otter Tail County Auditor SUMMERVILLE ELECTRIC, INC. TERRACON CONSULTANTS INC THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST TIRES PLUS TOTAL CAR CARE TNT REPAIR INC DGODEL COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 403.80 7,443.00 54.65 125.00 1,140.40 9.18 1,275.60 29.39 27,854.14 7,443.00 54.65 125.00 570.20 570.20 9.18 1,275.60 29.39 7,260.94 20,593.20 Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions14497 1018 ULTEIG ENGINEER'S INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions1018 176 UNITED PARCEL SERVICE 10-301-000-0000-6210 SHIPPER 556562 CONTROL 4R16 0000556562417 Postage & Postage Meter 1 Transactions176 14162 UNLIMITED AUTO GLASS 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 1 Transactions14162 11064 US AUTOFORCE 01-201-000-0000-6304 ACCT 568303 TIRES 6501520 Repair And Maintenance 01-201-000-0000-6304 ACCT 568303 TIRES 6523665 Repair And Maintenance 2 Transactions11064 51002 VICTOR LUNDEEN COMPANY 01-122-000-0000-6406 ACCT 7490 SUPPLIES 51002 Office Supplies 1 Transactions51002 13115 VINCO, INC 10-301-000-0000-6369 REBATE FOR HENNING GARAGE Miscellaneous Charges 1 Transactions13115 6008 WAGON WHEEL 01-201-000-0000-6560 Gas pumped Dale Habers #1604 11723 Gasoline & Oil - Vehicle 1 Transactions6008 2278 WASTE MANAGEMENT 50-000-000-0120-6852 ACCT 3-85099-73002 0000897-0010-8 Msw By Passed Expense 50-000-000-0170-6852 ACCT 3-85099-73002 0000897-0010-8 Msw By Passed Expense 2 Transactions2278 13519 WD LARSON COMPANIES LTD INC Otter Tail County Auditor TOSHIBA FINANCIAL SERVICES ULTEIG ENGINEER'S INC UNITED PARCEL SERVICE UNLIMITED AUTO GLASS US AUTOFORCE VICTOR LUNDEEN COMPANY VINCO, INC WAGON WHEEL WASTE MANAGEMENT DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 2,639.65 19.98 115.44 92.32 260,405.95 2,639.65 19.98 115.44 92.32 Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 1 Transactions13519 8425 WINDELS/LORI 02-219-000-0000-6369 Use of Force Training 10182017 Miscellaneous Charges 1 Transactions8425 5088 XEROX CORPORATION 01-101-000-0000-6342 Acct # 702449554 Sept 090934174 Service Agreements 1 Transactions5088 8039 ZITZOW/BYRON 10-304-000-0000-6526 JACKETS Uniforms 1 Transactions8039 Final Total ............125 Vendors 226 Transactions Otter Tail County Auditor WD LARSON COMPANIES LTD INC WINDELS/LORI XEROX CORPORATION ZITZOW/BYRON DGODEL COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 11:49AM11/2/17 Page 19Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts 58,939.02 1 9,538.13 2 105,443.10 10 8,916.70 13 2,511.02 14 1,036.00 22 74,021.98 50 260,405.95 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Law Library Fund Capital Improvement Fund County Ditch Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tuesday, November 7, 2017 Consent Agenda Items Approve the issuance of a 2018 tobacco license to the following businesses: 1. DG Retail, LLC dba Dollar General Store #15641 – Battle Lake 2. DG Retail, LLC dba Dollar General Store #17996 - Henning 3. Raymond Rogers dba Big Chief Inc. MEMORANDUM OF UNDERSTANDING BETWEEN OTTER TAIL COUNTY AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEE’S UNION, LOCAL NO. 320 Representing Human Services Support Specialists and Public Health Staff WHEREAS, Teamsters Local 320 is the exclusive Representative for the following employees: “All employees of the Otter Tail County Human Services and Public Health Departments, who are public employees within the meaning of Minnesota Statutes, which excludes supervisory and confidential, and also excludes social works and professional employees who are involved in nursing;” and WHEREAS, there exists a Labor Agreement between Otter Tail County and Teamsters Local 320, with said contract in effect from January 1, 2016, through December 31, 2018; and WHEREAS, Otter Tail County and Teamsters Local 320 mutually agree to modify Article IX (9), 9.6, as follows, to expedite the hiring process: All vacancies and newly created positions within the bargaining unit shall be posted. Employees shall have ten five (10) (5) working days after posting to complete application for such vacancies or newly created positions. When all other qualifications are equal, the senior employee shall be chosen for the vacancy or newly created position. Positions where incumbents are reclassified shall not be considered vacant or newly created for the purpose of the posting. NOW, THEREFORE, it is mutually agreed and understood as follows: That Article IX (9), 9.6, is modified as follows: All vacancies and newly created positions within the bargaining unit shall be posted. Employees shall have five (5) working days after posting to complete application for such vacancies or newly created positions. When all other qualifications are equal, the senior employee shall be chosen for the vacancy or newly created position. Positions where incumbents are reclassified shall not be considered vacant or newly created for the purpose of the posting. AND, the Union or County can rescind this MOU and revert back to ten (10) working days for any reason by giving a one-week notice. All other terms and conditions of said Labor Agreement between Otter Tail County and Teamsters Local 320 in effect from January 1, 2016, though December 31, 2018, remain in effect. FOR OTTER TAIL COUNTY FOR TEAMSTERS LOCAL NO. 320 ___________________________________ Chair, Board of Commissioners Business Agent Date: Date: ___________________________________ County Administrator Steward Date: Date: _ ___________________________________ Steward Date: _ ___________________________________ Steward Date: _ ___________________________________ Steward Date: _ ANNUAL PURCHASE AGREEMENT The undersigned County, being a Member County in the West Central Regional Juvenile Center Cooperative Agreement, hereby elects the following billing structure for the calendar year 2018 for use of the juvenile detention facility at the West Central Regional Juvenile Center. A. _____ We elect to purchase annually by the bed. The number of beds that will meet our needs for the year 2018 are___4.5___ beds. This number is reasonably related to our prior four years usage. The flat fee amount per bed for the year 2018 is $_83,500.00_______ multiplied by the number of beds purchased herein is $__375,750 ____ per year, payable 1/12 per month. We understand we will pay $__31,312.50 ____ per month and we are committing to pay that amount for the entire year, regardless of our usage. Further we understand we may request to utilize the center as needed after our county has used all bed days purchased, if room is available, at the 2018 per diem rate of $270. We also understand we need to elect our billing structure for the year 2018 on or before August 1, 2017. Dated: ____OTTER TAIL_______ COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ Approved by Facility Administrator: Dated:______________ ________________________________________________ THIRD FIFTH AMENDED COOPERATIVE AGREEMENT FOR THE OPERATION OF THE CLAY COUNTY SECURE JUVENILE DETENTION AND TREATMENT FACILITY THIS AGREEMENT is made and entered into this ___day of _________, 20127, by and between the Minnesota Counties of Clay County, Becker County, Douglas County, Grant County, Otter Tail County, Stevens County, Todd County, Traverse County, Wadena County, and Wilkin County., as well Cass County, North Dakota; and WHEREAS, the undersigned counties have determined that it is mutually beneficial for the counties to cooperatively address their long-term needs for secure juvenile detention and treatment facility capacity; and WHEREAS, the undersigned counties previously entered into a cooperative agreement for the construction and operation of the West Central Regional Juvenile Center, hereinafter “the Facility” and operated under that agreement for 13 years; WHEREAS, the Facility was constructed using a grant from the state of Minnesota and bonds issued by Clay County, WHEREAS, the Facility has been consistently losing money over the past several years; WHERAS, the initial agreement of the parties had been terminated by 75% vote of the member counties as required by that agreement and the Member Counties wish to restructure the Center through the adoption of this Agreement; WHEREAS, the initial Member Counties terminated the prior agreement and entered into an initial cooperative services agreement which anticipated no additional charges for Member Counties using more secure detention beds than they had committed to purchase in their annual purchase agreement; and WHEREAS, the Member Counties have agreed that this charging structure is no longer financially feasible, but rather, should include an over usage fee for Formatted Formatted: Font: Bold Formatted: Justified Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold - 2 - Member Counties using more secure beds than they have elected to purchase; and WHEREAS, two-thirds (2/3) of the existing Member Counties have agreed in writing to amend the FOURTH AMENDED COOPERATIVE AGREEMENT FOR THE OPERATION OF THE CLAY COUNTY SECURE JUVENILE DETENTION AND TREATMENT FACILITY consistent with the foregoing; WHEREAS, the parties wish to amend the agreement consistent with the foregoing; each party shall derive herefrom, and other good and valuable consideration, receipt of which is hereby acknowledged, the parties agree as follows: ARTICLE I - Definitions In the interpretation of this Agreement, the following definitions shall have the meanings given to them. (1) (1) "Advisory Board" means the Regional Juvenile Detention Center Advisory Board created by this Agreement in Section 7.01. . (2) "Debt Service" means all amounts required to be paid in connection with any indebtedness incurred by Clay County Rrelated to project development, design, construction, repair, restoration, rebuilding or modification of the Facility. (3) "Facility" means the West Central Regional Juvenile Center, including the secure juvenile detention and treatment facility on the Clay County Campus and located at 919 8th Avenue North, Moorhead, MN. (4) "Facility Administrator" means the Clay County employee assigned to manage and direct the operations of the Facility, or his/her designee. (5) "Grant Agreement" means an agreement that Clay County, on behalf of the Member Counties, is authorized to enter into with the Minnesota Commissioner of Corrections for construction of the Facility with grant monies awarded pursuant to 1994 Minn. Laws 643, & 79. (6) "Member County" means any of the following Minnesota counties that enter into this Agreement: Clayy County, Becker County, Douglas County, Grant County, Otter Tail County, Stevens County, Toddd County, Traverse County, Wadena County, Wilkin County. and also includes Cass County, North Dakota. (7) "Non-Member County" means a county that is not party to this Agreement. (8) "Per Diem rates" means the rate charged to allow for the cost recovery for the operation, maintenance and debt retirement of the Facility. ARTICLE II - Purpose Purpose This Agreement has been executed for the purpose of jointly addressing the Member Counties' long-term needs for secure juvenile detention and treatment facility capacity. ARTICLE III - Term Term The term of this Agreement shall be retroactively effective to October 1, 2009 at which time the new fee structure shall become effective on a prorated basisJanuary 1, 2015 and shall continue in full force and effect until ten (10) years from that date, unless earlier terminated by the parties pursuant to Article XI of this Agreement. This Agreement may be renewed by written agreement of Clay County and any or all of the other Member Counties for such period of time as may be agreed upon. and to perform all of its obligations under this Agreement. ARTICLE IV – Delegation of Authority Delegation of Authority The Member Counties hereby delegate to Clay County all authority necessary to obtain grant monies to finance, maintain, own, operate, equip and furnish the Facility in accordance with the terms of this Agreement. Clay County shall have all authority necessary to accomplish the purpose of this Agreement. Section 5.01: Grant Application and Grant Agreement Clay County previously received a grant on behalf of the Member Counties for grant proceeds from the State of Minnesota for the development, design and construction of the Facility to serve the Member Counties as authorized by 1994 Minn. Laws 643, & 79. Clay County, on behalf of the Member Counties, has entered into a Grant Agreement with the Minnesota Commissioner of Corrections for the development, - 4 - design, and construction of the Facility. Clay County has the authority to apply for additional grants to benefit the Facility. Section 5.02: Construction Costs. Clay County used grant monies received from the State of Minnesota to pay for up to 75% of the costs to develop, design, and construct the Facility and has financed the balance of said costs with the issuance of Lease Revenue Bonds. Clay County is solely responsible for the repayment of bond funds. Clay County agrees to abide by all applicable provisions of Federal, State and local laws and ordinances. Section 5.03: Financing of Balance of Construction Costs. Clay County has issued Law Enforcement Lease Revenue bonds in an amount of $2,467,468 to finance the balance of the cost for development, design and construction of the Facility. Clay County is solely responsible for the repayment of bond funds. The last bond payment is scheduled to be made in 2017. The parties agree that the member counties' per diem rates will be set, in accordance with Section 10.01 hereof, in order to contribute to debt service along with any other revenues generated by the Facility or available to it. Section 5.04: Design, Construction and Ownership of the Facility. Clay County developed, designed and constructed the Facility in accordance with the requirements of the initial Agreement and the Grant Agreement. The Facility is owned by Clay County and constructed on property owned by Clay County at 919 8th Avenue North, Moorhead, Minnesota. The Facility was designed and constructed with three living units for a total of 24 beds. . Clay County shall provide all labor, equipment, tools, supplies and other materials necessary to operate the Facility. Clay County shall operate the Facility in accordance with Minn. Stat. Section 241.0221, subd. 4(a)State and Federal law and rules promulgated pursuant thereunder. Clay County shall maintain the Facility as necessary to ensure continued compliance with the requirements of law and other obligations as set out in this Agreement. Section 5.076: Availability of Beds. Clay County will not guarantee a specific number of beds, above and beyond the total beds that are purchased each yearannually by each Member County to any one County. However, Member Counties will receive priority over Nnon-Member Counties regarding bed availability for open beds. ARTICLE VI – Rights and Obligations of Member Counties Rights and Obligations of Member Counties Section 6.01: Pooling of State Grant Funds. Each Member County shall cooperate and use its best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner and in accordance with the provisions of this Agreement. Section 6.0302: Compliance with Use Requirements. Each Member County agrees to place eligible juveniles in the Facility when they are detained by an officer without Ccourt Oorder and to recommend that the cCourt order detention in the Facility in any Warrant for Custody or Detention Order. Each Member County will use an alternative juvenile detention facility only if there are no suitable beds available at the Facility, or when reasonably necessary under special facts and circumstances, in the judgment of the detaining officer or the Court. Section 6.0403: Extent of Obligation. The financial obligation of mMember cCounties other than Clay County under this agreement shall be limited to the assignment to Clay County of the state bonding monies referred to in the attached Exhibit "A", the charge established pursuant to Section 910.03 (ten) herein, and the requirements of Section 6.03 herein. Member Counties are not required to provide any local match or other financial contribution not specifically required under this agreement. Section 6.04: Paperwork Member Counties shall have the sole responsibility for furnishing all necessary commitment papers, court orders, as well as any other legal documents necessary for proper placement of their Juveniles at the Facility. Section 7.01: Establishment of Advisory Board. The Board of Commissioners of each Member County has will appointed one person and - 6 - one or more alternates to participate on an Advisory Board and act as a liaison with the other Member Counties under the initial this agreement. This Advisory Board shall continue to operate hereunder and need not be reappointed by each member Board. Those previously appointed will continue to serve unless a Mmember County elects to make a new appointment. This person may be a County Commissioner, Sheriff, Administrator, or a Ccorrections professional. The Facility Administrator shall serve as an ex officio, non-voting member of the Advisory Board. Section 7.02: Duties of Advisory Board The Advisory Board shall have the following duties: a. Review and comment on Clay County's proposed annual Facility operating budget, per diem charges and determination of the minimum number of occupied beds necessary to operate the facility prior to adoption by the Clay County Board of Commissioners; and a. b. Assist in the ongoing coordination of the use of the Facility, including bed usage and bed allocation; and b. . c. Assist in the development of the programs offered at the facility; and c. d. Assist in other matters relating to the Facility as requested by Clay County. The Advisory Board will serve in an advisory capacity to the Clay County Board of Commissioners. The ultimate authority regarding budgetary decisions and day-to-day operations of the Facility shall rest with the Clay County Board of Commissioners through the Facility Administrator. Section 7.03: Voting The Advisory Board shall function by majority vote. A majority vote of a quorum that is present will carry any action, unless this agreement states otherwise. Each Member County shall have one vote. Additionally, each Member County shall have one vote for each annual bed it purchases, rounded up. One representative or an alternate of a Member County needs to be present in order to cast that Member County's vote(s). Voting by proxy shall not be allowed. Section 7.04: By-Laws The Advisory Board shall have the authority to adopt such by-laws as it may deem necessary or desirable for the conduct of the business of the Advisory Board. Such by- laws shall be, consistent with this Agreement and the requirements of law. Section 7.05: Chair and Vice-Chair The Advisory Board shall elect a chair and vice-chair from its membership at its first regular meeting. The chair and vice-chair shall be elected by the Advisory Board from its membership for terms of two years. The chair shall preside at all meetings of the Advisory Board and shall perform other duties and functions as may be determined by the Advisory Board. The vice-chair shall preside over and act for the chair during the absence of the chair. If both the chair and vice-chair are absent, the Advisory Board may elect a temporary chair to conduct its business. West Central Regional Juvenile Center staff are authorized to act as the recording officer. Section 7.06: Meetings The Advisory Board shall schedule meetings, as appropriate, in compliance with Minn. Stat. 471.705 Chapter 13D (Open Meeting Law) to discuss issues related to budgeting, planning and overall operation of the Facility. Special meetings may be called as necessary by 'the Chair, or upon request, by of any two Member Counties. ARTICLE VIII – Scope of Services for Juveniles Scope of Services for the Juveniles Section 8.01: Services Provided Juveniles from the Member Counties placed at the Facility will be provided with room, board, counseling, education, guidance, recreational programming, medical assessments, pre-arranged psychological services and other appropriate support services during the period of stay at the Facility. Section 8.02: Third Party Programming Costs Any costs associated with programming provided by third parties will be billed separately and are above and beyond the bed costs outlined herein. If beds are available, Member cCounties will receive priority for specialized programming offered through the facility, (for example sex offender treatment), in terms of availability of those services. However, this programming will be advertised outside of the mMember cCounty area in order to entice Non-Member counties to use the facility in orderand to generate revenue in order to keep costs down for Member Counties. - 8 - ARTICLE IX – Budget, Billing and Accountability Budget, Billing and Accountability Section 910.01: Establishment of Annual Operating Budget and Per Diem RateBed Purchase Rate Each year, Clay County shall prepare an annual operating budget for the following year and present it to the Advisory Board for review and comment. As a part of the budget, a per diem bed purchase rate shall be established annually as the basis for Member Counties to reimburse Clay County for the reasonably necessary costs of Facility Ooperations (staffing, programming and administration), Bbuilding and Ggrounds Mmaintenance, Debt debt Servicesservices, future improvements, and other costs that Clay County reasonably expects to incur in the following calendar year with -respect to the operation of the Facility and Clay County's obligation under this aAgreement. Any operating surplus or deficit accruing in a given year shall may be taken into account in setting the next year's budget. In addition, a per diem rate shall be established for Non-Member Counties consistent with this section and will not include transportation. This rate will be determined annually. The per diem rate shall be established consistent with this section and will not include transportation. This rate will be determined annually. Section 910.0152: Purchasing Annually By the Bed Bed Purchasing for Member Counties Member Counties must purchase the number of beds they believe are required to meet their needs. The minimum allowable per bed purchase would be 1/8 of a bed. The annual cost per bed would be the total annual budgeted expenses for the detention center divided by The annual cost per bed will be determined by considering the total annual budgeted expenses as established in Section 10.01, the number of beds purchased by Member Counties, and projected Non-Member County usage, when applicable. the minimum number of occupied beds needed to operate facility. (Currently 18.5 beds, but this is a variable number and subject to change from year-to-year) An annual bed is the equivalent of 365 days of usage of one -bed. This amount would be a flat fee amount, per year, payable 1/12 per month. When purchasing by the bed, a Member County must commit for the entire year and they must do so by August 1st of the preceding year so budgets may be developed accordingly. Each Member County may do so by entering into a purchase agreement with Clay County on or before August 1st of eachthe preceding year for the number of beds they are purchasing. If a Member County’s use of the facility exceeds their total purchased bed space, the Member County shall be billed a daily rate for that over usage. The daily rate for over usage shall be established by the Advisory Board on an annual basis and incorporated into the purchase agreements executed by each Member County. The guidelines for determining who has priority for use of limited space will be developed by the Facility Administrator and approved by the Advisory Board. The amount of beds purchased by each Member County would may be reviewed annually and may be adjusted, if warranted, for the next contract term.by the previous 4 year’s average usage. Beds purchased may be rounded up to the nearest 1/8 bed. The number of beds purchased must be reasonably related to the prior four years usage. The Facility Administrator would beis given the authority to police any extreme abuses of the flat fee system. In recognition of other direct and indirect support services provided by Clay County, including administrative, accounting, auditing, and legal services provided by the County Attorney's Ooffice, an administrative fee will be determined annually during the budget process. Prior to the adoption of said annual operating budget and per diem ratesbed purchase rate, the Clay County Bty Section 910.023: Billing and Other Charges for Member Counties Associated with the Placement of Juveniles at the Facility. Clay County will bill each Member County on a monthly basis, for 1/12 of the total number of beds purchased per year and any additional charges that are not included in the per diembed purchase rate. and are necessary in connection with the placement of the juvenile at the Facility. Typically, the billing invoice to a Member County will include the following charges: a. Monthly charge for 1/12 of the total number of beds purchased, a. b. Medical and hHospital expenses, (if any,). b. c. Charges for psychological services (if any; and/or). c. d. Charges for special services, (if any,) that may be required by a Member County and not included in the monthly charge. e. Over usage fees for each day exceeding the total number of beds - 10 - purchased. Additionally, each Member Ccounty will receive separate billing statements from third- party providers that provide services to a the Member County’s juveniles in the facility; including but not limited to the sex offender treatment program. Bills such as this will come directly from the service provider and each Member Ccounty shall be responsible for paying the cost of specialized programming incurred on behalf of that Member Ccounty’s juveniles. An administrative fee may be imposed on Member cCounties above and beyond the bed purchase in the event that any specialized services programs adopted at the facility (for example the Sex Ooffender tTreatment pProgram) are extremely successful and require additional time or administration on the part of Clay County. This fee will be approved by the Advisory Board prior to implementation. Member Counties will not be expected to pay any charges or costs except those associated with the placement of a juvenile in the Facility. All funds shall be accounted for according to generally accepted accounting principles and shall be subject to annual audit by the State Auditor. Clay County shall report to this Advisory Board at least annually on all receipts and disbursements related to this Agreement. ARTICLE XI - Termination Termination Section 101.01: Termination This Agreement shall terminate upon the occurrence of any one of the following events: a. When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; a. . b. When at least 75% of the Member Counties agree, by resolution, to terminate the Agreement; b. c. Upon damage or destruction of the fFacility, if Clay County determines that it is impractical or uneconomical to repair, restore, or rebuild the Facility; c. d. In the event that the Grant Agreement is terminated; e. If it is no longer financially feasible for Clay County to run the Facility pursuant to the terms and conditions contained herein. If it is no longer financially feasible for Clay County to run the Facility pursuant to the terms and conditions contained herein. Termination under this section (eg) shall become effective six (6) months from the day Clay County gives notice of its intention to terminate hereunder. Termination under this section (eg) is at the sole discretion of Clay County and can only occur if the facility is operating at a loss. Section 110.02: Effect of Termination; Distribution of Property Termination shall not discharge any liability incurred by Clay County or the other Member Counties prior to termination of this Agreement. Upon termination of this Agreement, Clay County shall retain all right, title, interest and ownership in the Facility and the Facility site; and Clay County shall assume maintain all obligation to make Debt Service payments on indebtedness issued to finance the construction, repair, restoration, rebuilding or modification of the Facility. Section 110.03: Withdrawal of Termination of an Individual Member County A Member County may withdraw from this Aagreement by giving the Facility Administrator 90 days notice of their intent to do so. prior to January 1 if they are paying by the bed. A Member County that has already committed to purchasing any portion of a bed at the bed purchase rate for that full year, may only withdraw by giving notice prior to the October August 1st preceding the year they wish to withdraw. Withdrawal will be effective on January 1st of the following year. or anytime thereafter as specified in the withdrawal notice. Section 10.04: Voting out Individual Counties A mMember County, other than Clay County, may be voted out by 75% of the votes of the other Member Counties. if they have not used the Facility for a six month period and have been using the services of another facility instead. ARTICLE XII - Liability and Insurance Section 112.01: Liability Each party shall be responsible for its own acts and omissions and those of its elected officials, employees, agents and subcontractors and the results thereof, and shall not be responsible for the acts or omissions of any other party, its elected officials, employees, - 12 - agents or subcontractors and the results thereof; except as otherwise provided in this Agreement. Section 121.02: Insurance Clay County shall purchase and maintain the necessary level of insurance as will protect Clay County and other Member Counties against risk of loss or damage to the Facility and Facility site and any improvements located thereon and against claims which ma y arise from the construction, operation, use or maintenance of the Facility and any other activities contemplated by this Agreement. Clay County will follow the provisions of M.S. Minnesota Statutes, Chapter 466 for this coverage and limits of liability. The limits for workmen'sWorker’s cCompensation coverage are in conformance with Workmen'sthe Minnesota Worker’s Compensation Statute, Minnesota Statutes,Chapter M.S. 176.00. The cost of any such insurance shall be included in the annual operating budget established pursuant to Section 109.01. Section 121.03: Mutual Hold Harmless. Clay County agrees to indemnify and hold the Member Counties harmless from all liability, loss or reasonable expense arising as a result of any negligent act or omission by Clay County, its agents, or employees under this agreement. Each Member County agrees to indemnify and hold Clay County harmless from all liability, loss or reasonable expense arising as a result of any negligent act or omission by the Member County, its agents, employees or clients under this agreement. ARTICLE XIII –Facility Modification, Reconstruction Facility Modification, Reconstruction Clay County shall consult with the Advisory Board before making any major modifications to the Facility. In the event of damage to or destruction of the Facility or in the event that Clay County is required to modify the Facility in order to comply with law. Clay County may undertake the repair, restoration, rebuilding or modification of the Facility in consultation with the Advisory Board. To the extent that insurance proceeds are not available to pay the costs of such repair, restoration, rebuilding or modification, a Member County shall cooperate, upon the request of Clay County, in the issuance of additional indebtedness by Clay County in an amount sufficient to pay the cost of such repair, restoration, rebuilding or modification. All amounts, less any insurance proceeds, expended by Clay County in connection with such repair, restoration, rebuilding or modification shall be considered Debt Service payments to be included in the bed purchase or per diem charges established pursuant to 109.012. The property is insured on a replacement cost basis. ARTICLE XIIIV – Uncontrollable Circumstances/Acts of God Uncontrollable Circumstances/Acts of God The occurrence of acts or events beyond the reasonable control of a party shall excuse that party's performance of obligations under this Agreement to the extent that the uncontrollable circumstance materially adversely affects that party's ability to perform. Uncontrollable circumstances shall include but not be limited to the following: a.(1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lightning, earthquakes, unusually severe weather, riots insurrections, war or civil disorder affecting the performance of work blockades, delays or defaults caused by public carriers, power or other utility failure, environmental emergencies, epidemics, fires and explosions; b.(2) The adoption of or change in any fFederal, sState, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement; c.(3) A suspension, termination, interruption, denial or failure of renewal of any permit, license, consent, authorization, or approval essential to the operation, construction, maintenance or reconstruction of the Facility; (4) d. Orders and/or judgment of any fFederal, sState, or local court, administrative agency, or governmental body; or e. Strikes or labor disputes. (5) ARTICLE XIV – General Provisions Section 145.01: Entire Agreement, Amendments. This agreement contains the entire agreement of the Member Counties and shall supersede all oral and written agreements and negotiations by the parties relating to the subject matter of this Agreement. This aAgreement may be amended only by written - 14 - agreement of Member Counties totaling two-thirds (2/3) of all votes. Section 145.02: Severability. The provisions of this agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of the agreement is for any reason held to be contrary to law or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this agreement. Section 145.03: Notice. All notices or communications required or permitted to this agreement shall be either hand delivered or mailed by U.S. mail, at the following addresses: West Central Regional Juvenile Center 919 8th Avenue North Moorhead, MN 56560 Becker County: ___________________ ___________________ ___________________ Douglas County: ___________________ ___________________ ___________________ Grant County: ___________________ ___________________ ___________________ Otter Tail County: ___________________ ___________________ ___________________ Stevens County: ___________________ ___________________ ___________________ Todd County: ___________________ ___________________ ___________________ Traverse County: ___________________ ___________________ ___________________ Wadena County: ___________________ ___________________ ___________________ Wilkin County: ___________________ ___________________ ___________________ Cass County, ND: ___________________ ___________________ ___________________ The addresses listed in this section shall be the authorized representatives of the parties for purposes of sending and receiving notices and communications required or permitted pursuant to this Agreement. Any party may change its address or authorized representative by written notice delivered to the other parties pursuant to this section. Section 145.04: Damages In the event of a party's failure to perform obligations under this Agreement, that party shall be liable to the other parties for any and all damages reasonably sustained by the other parties as a result of such failure. Section 145.05: Failure to Pay. If a Member County's payment due under this Agreement becomes delinquent by 120 days or more, Clay County may refuse to admit Jjuveniles from the Member County until the Member County's account becomes current. Section 154.06: Remedies Cumulative. All remedies provided for herein or otherwise available at law or equity shall be cumulative. The election of any remedy shall not bar other remedies available to the party. Section 145.07: Waiver of Default. - 16 - The waiver of any default by any party, or the failure to give notice of any default, shall not constitute a waiver of any subsequent default or be deemed to be a failure to give such notice with respect to any subsequent default. The making or acceptance of a payment by any party with knowledge of the existence of a default shall not operate or be construed to operate as a waiver of any subsequent default. Section 145.08: Subcontracts, Assignment A Member County, other than Clay County, may not subcontract, and no Member County may assign or otherwise transfer its obligations under this Agreement without consent of all parties to this Agreement, which consent shall not unreasonably be withheld. Section 145.09: Successors. Each Member County binds itself and its successors, legal representatives, and assigns to the other parties and to the partners, successors, legal representatives, and assigns of such other parties, in respect to all rights and obligations under this Agreement. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the date written below: (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: BECKER COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) - 18 - Dated: CLAY COUNTY By ________________________________________ Grant WeylandKevin Campbell, Chairperson ATTESTED BY: ___________________________________________ Brian Berg, Clay County Administrator (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: DOUGLAS COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) - 20 - Dated: GRANT COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: OTTER TAIL COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) - 22 - Dated: STEVENS COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: TODD COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) - 24 - Dated: TRAVERSE COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: WADENA COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) - 26 - Dated: WILKIN COUNTY By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Dated: CASS COUNTY, NORTH DAKOTA By ________________________________________ (print name)________________ , Chairperson ATTESTED BY: Sign___________________________________________ (print) Name: Title:________________ (THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK) Tuesday, November 7, 2017 Non-Consent Agenda Items 1. Motion by , seconded by , and unanimously carried to deny/approve/table Boesl Properties LLC request for the abatement of accrued penalty on the second half Pay 2017 taxes in the amount of $123.36 as of October 27, 2017 as it relates to the following two parcels: Parkers Prairie Township – Parcel 49-000-34-0246-003 - $119.00 Parkers Prairie Township – Parcel 49-000-34-0246-007 - $ 4.36 Property owner stated that his payment was dated October 14, 2017. The postmark on the envelope was October 19, 2017. 2. The Minnesota Department of Natural Resources is offering for sale the following parcel: The above description is Otter Tail County Parcel No. 25-000-01-0006-023 and can be seen on the following map: 3. Motion by seconded by and unanimously carried to approve a transfer from the Capital Improvement Fund to the Road and Bridge Fund for the following expenditures (note – these items have been approved by either the Finance Committee, the Public Works Committee or both: Nuss Truck & Equipment Mack GU713 AF Tandem Axle Cab & Chassis 255,286.54 RDO Equipment Co. Volvo Motor Grader – Model G946B - Used 149,500.00 Truck Utilities Inc. Aluminum Sign Body with a Rhino PD 110 Post Pounder, IMT Crane and Boss Air Compressor 129,125.00 RDO Equipment Co. Superior Broom DT74J 59,901.00 Nelson Auto Center GMC Sierra 1500 - $WD Double Cab – 6.5’ Box Pickup 58,291.64 Swanston Equipment Corporation Trailer Mounted Etnyre Maintenance Distributor 53,935.00 Road Machinery & Supplies Co. Broce Broom – Model CRT-350 51,949.43 Nelson Auto Center RAM 5500 Regular Cab 84” CA- SLT 4 by 4 50,607.82 Nelson Auto Center GMC Sierra 1500 - $WD Crew Cab – 6.5’ Box Pickup 35,039.29 Frontier Precision Inc. Trimble R10 Receive with Internal Radio and Trimble Rugged Tablet 33,202.60 RDO Equipment Co. 40,000 LB Towmaster Trailer – Model T-40TA 27,745.91 RDO Equipment Co. Towmaster Trailer T-40TA 27,483.39 RDO Equipment Co. 2017 12 Tire Pull Type Roller KQ BP12 21,720.00 Midwest Machinery Co. John Deere R240 Disc Mowers 19,300.00 Mathison’s HP Designjet T3500 9,995.00 Vinoc, Inc. Henning Garage Lighting Upgrade 7,857.00 Universal Truck Equipment, Inc. Universal Uniroll Drum Sanders – Model URDS-96-MS 6,920.00 Gilson Company Inc. Super Air Meters & Deluxe Slump Test Se 6,289.36 1,004,148.98 4. Motion by seconded by and unanimously carried, to authorize Wayne Stein, County Auditor-Treasurer to sign the following Declaration of Official Intent for the Perham Resource Recovery Facility Evaporator Bank Replacement project: Declaration of Official Intent The undersigned, being the duly appointed and acting County Auditor of the County of Otter Tail, Minnesota (the "County"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the County as follows: 1. The undersigned has been and is on the date hereof duly authorized by the County Board of Commissioners to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the County. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: Perham Resource Recovery Facility – Evaporator Bank Replacement: $1,000,000 3. The County reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued by the County after the date of payment of such costs. As of the date hereof, the County reasonably expects that $1,100,000 is the maximum principal amount of the Bonds which will be issued to finance the Project. 4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Regulations. 5. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Date: County Auditor County of Otter Tail, Minnesota Page | 4