HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 10/03/2017AGENDA PACKET
BOARD OF COMMISSIONERS MEETING
October 3, 2017
2.1 Draft CB Minutes for 09.26.2017
2.2 County Warrants~Bills
3.0 Employer Contribution & Health Insurance Rates
4.0 Legal Services Contract in CHIPS-Permanancy-TPR Cases
5.0 Highway Agenda Items
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
September 26, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, September 26, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair;
Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the Board Agenda. Motion by Froemming, second by Rogness
and unanimously carried to approve the Board of Commissioners Agenda of September 26, 2017, with the
following schedule change:
10:20 a.m. – Interim County Attorney Appointment
10:30 a.m. – General Discussion
Consent Agenda
Motion by Rogness, second by Lindquist and unanimously carried to approve Consent Agenda items as
follows:
1. September 5, 2017 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for September 26, 2017 (Exhibit A)
3. Human Services Bills & Claims
4. Central MN Emergency Service Board Appointments
5. Contract for Services - DWI Grant
6. Certify County Approval for Mahube-Otwa Emergency Shelter Funds
7. Employee Credit Card Approvals
Phelps Mill Festival Update
Phelps Mill Country Treasurer David Iverson submitted a financial update regarding the 2017 Phelps Mill
Festival. Discussion followed regarding attendance and an expected grant.
Listening Sessions
Motion by Rogness, second by Froemming and unanimously carried to authorize Commissioners to attend
the West Central Initiative and Minnesota Compass listening session at 9:00 a.m. on October 4, 2017 at
West Central Initiative, 1000 Western Ave, Fergus Falls, MN. Minnesota Compass provides information for
communities and tracks trends on topics such as education, economy and workforce, housing, and public
safety throughout the State.
Fish Stocking
Members of the Pelican Lake Property Owners Association (PLPOA) Sport Fishing Committee met with the
Board to discuss muskie stocking. Dave Majkrzak provided documentation and a PowerPoint presentation
indicating 1) public opinion against stocking muskies in non-native lakes, 2) disagreement with MN
Department of Natural Resources (DNR) statistics regarding muskie fishing, 3) results of reduced walleye,
bluegill and ice house fishing on lakes since muskie stocking has occurred, 4) concern about the long term
effect on the natural ecology of the lakes where muskie stocking is taking place, 5) small number of muskie
fishermen, and 6) a desire to work towards family fishing for walleye, bluegill and crappies which increases
tourism to the area.
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 2
MUSKIE STOCKING IN PELICAN, FISH, BASS AND LITTLE PELICAN LAKES
IN OTTER TAIL COUNTY
Otter Tail County Resolution No. 2017 - 63
WHEREAS: The citizens of Otter Tail County have expressed public concern with the Minnesota
Department of Natural Resources Long Range Plan for Muskellunge Management; and
WHEREAS: Muskie fishermen represent a small percent of the taxpaying residents who fish in Otter
Tail County; and
WHEREAS: Otter Tail County is noted for "walleye fishing" and attracts tourists' year after year in
pursuit of that big walleye with panfish (sunfish, crappies) adding to the sport; and
WHEREAS: Muskies are native fish in the north central area of Minnesota but not native to any lakes
in Otter Tail County; and
WHEREAS: There is concern and evidence that adding a new species into the ecosystem will have an
adverse effect on the natural fishing community of these lakes; and
WHEREAS: The public is interested in a process whereby the opportunities to comment on this issue
will influence the decisions that directly affect residents in the area where muskie stocking is proposed;
and
WHEREAS: The citizens of Otter Tail County have requested additional scientific evidence regarding
the impact of muskellunge stocking that may include an Environmental Assessment Worksheet (EAW),
independent unbiased study, and further opportunities to comment and/or influence the DNR's
decisions surrounding muskellunge stocking.
NOW, THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners, by this
resolution, request that the Minnesota DNR stop muskellunge stocking in any and all Otter Tail County
lakes for a 5-year period or until such time that sufficient scientific evidence is presented that
muskellunge stocking does not adversely affect the ecosystem.
BE IT FURTHER RESOLVED THAT: The Otter Tail County Board of Commissioners encourages the
Minnesota DNR to assemble a diverse group of Otter Tail County stakeholders with the purpose of
examining the existing scientific evidence and, if needed, establish what additional research is necessary to
affirm that muskellunge stocking will not damage the environment.
BE IT FURTHER RESOLVED: That the Otter Tail County Board of Commissioners encourages the
Minnesota DNR to require a muskie endorsement to gauge muskie fishing interest in Minnesota and
Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon,
the resolution was adopted on a 5 – 0 vote.
Adopted at Fergus Falls, MN this 26th day of September 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________
By: __________________________________ Attest: _________________________
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 3
County Attorney Appointment
County Attorney David Hauser submitted a letter of retirement effective January 31, 2018. Motion by
Rogness, second by Lindquist and unanimously carried to regretfully accept David Hauser’s resignation.
Motion by Lindquist, second by Rogness and unanimously carried to appoint Assistant County Attorney
Michelle Eldien as the Otter Tail County Attorney effective February 1, 2018, for the remainder of Attorney
Hauser’s term, as recommended by the Internal Services Committee. Motion by Rogness, second by
Froemming and unanimously carried to thank Mr. Hauser for his many contributions to the County and the
surrounding communities.
Recess & Reconvene
At 10:40 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:48 a.m.
MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX
Otter Tail County Resolution No. 2017 - 64
WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a
market price if the political subdivision:
Subsidizes the cost of service at a facility; and
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the
market price amount identified through this resolution; and
WHEREAS, the market price is identified in state statutes as the “lowest price available in the area”; and
WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area.
THEREFORE, the County of Otter Tail declares a market price of $63.81 per ton for a facility, based on a
tipping fee amount of $35.59 per ton at the Dakota Landfill and an additional contracted transportation cost
of $28.22 per ton.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming,
duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken
thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted this 26th day of September 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 4
Planning Commission
Conditional Use Permit – John Ferguson:
Motion by Johnson, second by Froemming and unanimously carried to deny, as recommended by the
Planning Commission, an after-the-fact Conditional Use Permit for an earth moving project. The Applicant
must work with the Land & Resource Management office to develop a restoration plan that meets the
requirements of the June 8, 2017, Variance approval.
Conditional Use Permit – Kevin Biffert:
Motion by Rogness, second by Lindquist and unanimously carried to deny, as recommended by the Planning
Commission, a Conditional Use Permit to concrete an area located in the right of way for reasons as stated
in the September 13, 2017, Planning Commission minutes.
Final Plats
Motion by Froemming, second by Johnson and unanimously carried to approve the Final Plat of Terrance
and Kathleen Davis and Lon and Susan Hanson titled “Lamplight View” located in Section 1 of Otter Tail
Township, Buchanan Lake (56-209).
Motion by Froemming, second by Lindquist and unanimously carried to approve the Final Plat of Sanitorium
Land Company, LLC titled “Sherry Sheri Beach” located in Section 32 of Amor Township, Otter Tail Lake
(56-242).
Motion by Johnson, second by Rogness and unanimously carried to approve Common Interest Community
(CIC) No. 80 titled “Jewett Lake Storage” consisting of backlots located in Section 23 of Elizabeth Township,
Jewett Lake (56-877).
Motion by Rogness, second by Lindquist and unanimously carried to approve the Final Plat of Greg and Lori
Burau titled “Burau Beach 4th Addition” located in Section 3 of Dane Prairie Township, Wall Lake (56-658).
Aquatic Invasive Species (AIS) Task Force Minutes
Land & Resource Director Bill Kalar reviewed the September 11, 2017, AIS Task Force minutes. Discussion
took place regarding the Decontamination Units which were not used during the summer of 2017.
Commissioners expressed an interest in collaborating with the large counties to combine dollars for AIS
prevention research.
Compliance Inspection Policy
Mr. Kalar provided suggested clarifications to the Compliance Inspection Policy. This item will be reviewed
by the Public Works Committee.
Appointment to Partnership4Health (P4H) Community Health Board (CHB)
Motion by Johnson, second by Rogness and unanimously carried to appoint Bill Adams from Erhard, MN to
the P4H CHB effective January 1, 2018, for a three-year term.
Recess & Reconvene
At 11:42 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings and lunch break. The meeting was reconvened at 1:05 p.m. with
Commissioner Roger Froemming absent.
Assistant Highway Maintenance Supervisor Position
Motion by Lindquist, second by Rogness and unanimously carried to approve an Assistant Highway
Maintenance Supervisor position as recommended.
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 5
Preliminary Budget & Levy Presentation
Commissioner Froemming returned at 1:38 p.m. Administrator John Dinsmore and Finance Director
Wayne Stein presented a 2018 Budget Overview and proposed preliminary Budget and Levy. They
presented a preliminary proposed net levy of $40,015,621, which is a 4.86% increase over CY2017. The
presentation included comparison to other counties, a 10-year levy history, revenue sources, new proposed
staff positions, and capital improvement funding. Total proposed budget is $104,905,337. Commissioners
discussed budget considerations that could be considered prior to final adoption in December along with the
future of Post Employment Health Care benefits.
ADOPTION OF PRELIMINARY BUDGET AND LEVY
Otter Tail County Resolution No. 2017 - 65
Proposed 2018 Budget and Net Property Tax Levy for Payable 2018:
Payable 2018 Payable 2017 Percent
Gross County Property Tax Levy (Non-Debt) - 39,897,942 37,809,538 5.52%
Gross Debt Levy -
Master Facility Plan Bonds - 2012A 296,782 118,283 150.91%
Ottertail Operations Center Bonds 410,202 532,350 -22.95%
Government Services Bldg. Bonds 494,078 704,910 -29.91%
Jail/Elevator Project – 2017A 162,803 704,910 -76.90%
Total Gross County Property Tax Levy 41,261,807 39,165,081 5.35%
County Program Aid (Certified) 2,092,576 1,829,365 14.39%
Net County Property Tax Levy - 39,169,231 37,335,716 4.91%
Gross/Net Lake Improvement District Levies -
Pelican Group of Lakes 130,000 130,000 0.00%
Pine Lakes 50,590 26,588 90.27%
McDonald, Kerbs & Paul 112,000 140,600 -20.34%
Big McDonald 12,000 12,000 0.00%
Total Net County Levy Including Lake Improvement Districts 39,473,821 37,644,904 4.86%
Special Taxing District Levy – Otter Tail 541,800 516,000 5.00%
Proposed Total Net Property Tax Levy 40,015,621 38,160,904 4.86%
RECAP -
Gross Tax Levy (Total) 42,108,197 39,990,269 5.30%
County Program Aid 2,092,576 1,829,365 14.39%
Net Tax Levy (Total) 40,015,621 38,160,904 4.86%
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 6
After discussion and consideration, a motion was offered by Rogness, seconded by Lindquist and carried to
adopt the following resolution on a roll call vote:
Board of County Commissioners YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Leland R. Rogness X
WHEREAS, on or before September 30, 2017, Otter Tail County must adopt a Proposed Budget for
Fiscal/Calendar Year 2018 and must adopt and certify a proposed net property tax levy for Payable Year
2018, and
WHEREAS, the Otter Tail County Auditor-Treasurer's office has accumulated the Departmental and outside
agency requests, and
WHEREAS, the Otter Tail County Finance Committee has met to discuss and review in general terms levy
and budgetary guidelines, as well as the proposed department budgets and various agency requests, and
WHEREAS, the Otter Tail County Finance Committee will complete additional review and discussion, as
needed and required, of the 2018 proposed tax levy and budget prior to final adoption on December 19,
2017.
NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail
County, Minnesota, that
The amount of $41,261,807 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the
Payable Year 2018 representing a 5.35% increase from the Gross Property Tax Levy for the Payable Year
2017, and that the amount of $39,169,231 be adopted as Otter Tail County's Proposed Net Property Tax
Levy for the Payable Year 2018 representing a 4.91% increase over the Net Property Tax Levy for the
Payable Year 2017, and that
The amount of $304,590 be adopted by Otter Tail County as the Proposed Lake Improvement District
Property Tax Levies for the Payable Year 2017, representing an 1.49% decrease from the Lake Improvement
District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2017, and that
The amount of $541,800 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special
District Property Tax Levy for the Payable Year 2018, representing a 5.00% increase from the Property Tax
Levy as adopted by Otter Tail County for the Payable Year 2017.
BE IT FURTHER RESOLVED, that the amount of $104,905,337 be adopted as Otter Tail County's Proposed
Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service
Funds for the Fiscal/Calendar Year 2018 (Expenditures/Transfers/Other Uses).
Adopted this 26th day of September 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _______________________
By: __________________________________ Attest: _______________________
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 7
Budget & Levy Public Hearing
Motion by Johnson, second by Lindquist and unanimously carried to establish the Budget and Levy Public
Hearing at 6:00 p.m. on Tuesday, December 12, 2017.
REQUEST TO REPURCHASE TAX FORFEITED PROPERTY
Otter Tail County Resolution No. 2017 - 66
Commissioner Rogness introduced the following resolution and moved its adoption:
RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that
WHEREAS, George Lorentz, owner, has made application to repurchase the following legally described
parcel:
Parcel No. 74-000-14-0024-001 – City of Ottertail
Section 14 Township 134 Range 39 - 227 Main St. W
Part of the West Half of the Northwest Quarter of the Northeast Quarter; Commencing at the North
Quarter Corner East 656.8’, South 77.48’ to Point of Beginning – West 300’, South 540.74’,
Southeasterly 400.20’, North 799.82’ to Point of Beginning (4.62 Acres)
Said property having forfeited to the State of Minnesota on the 26th day of August 2016, for nonpayment of
the 2008, 2009, 2010, 2015, and 2016 property taxes, and
WHEREAS, an application to repurchase the above described property was timely submitted on Monday,
September 11, 2017, and
(Note – Application was provided August 16, 2017 and received September 11, 2017)
WHEREAS, the sum of $25,447.84 represents aggregate of all delinquent and current taxes through Payable
Year 2017, penalties, costs, assessments, and fees as of August 31, 2017, that would have been due and
payable had the above described parcel not forfeited to the State of Minnesota, and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his
application to repurchase the above-described parcel and has requested that the Otter Tail County Board
of Commissioners approve the applicant’s request to repurchase the above-described property under the
terms as outlined in the Contract for Repurchase of Tax-Forfeited Land.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the repurchase of the above described tax forfeited property under the terms as outlined in the
Contract for Repurchase of Tax-Forfeited Land, and
BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the
repurchase is in the best public interest, and that it will relieve any undue hardship which has resulted from
the forfeiture.
Commissioner Johnson seconded the motion, and upon being put to vote, the resolution was adopted on a
5 - 0 vote.
Adopted this 26th day of September 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _______________________
By: __________________________________ Attest: _______________________
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 8
Liquor License Approval
Motion by Johnson, second by Froemming and unanimously carried to approve the following applications
for license:
Dunvilla Inc. dba The Inn at Dunvilla On-Sale Wine: July 1, 2017–June 30, 2018
Dunvilla Inc. dba The Inn at Dunvilla On-Sale Wine 3.2 Malt Liquor: July 1, 2017–June 30, 2018
Housing & Redevelopment Authority (HRA) Appointment
Motion by Froemming, second by Lindquist and unanimously carried to appoint Carl Lindercamp to the Otter
Tail County Housing and Redevelopment Authority (HRA) to fill the unexpired term of Ralph Hemmerlin,
which is October 1, 2017 through August 1, 2020.
Highway Projects
Contract – S.A.P. 056-599-061:
Motion by Froemming, second by Johnson and unanimously carried to authorize the appropriate County
Officials signatures to execute a Highway Construction Contract between the County of Otter Tail and
Landwehr Construction, Inc. of St. Cloud, MN, for culvert replacement and approach grading on 100th
St./Aspen Dr. NE, over Spruce Creek.
Engineering Agreement for Pelican Rapids Regional Trail:
Motion by Rogness, second by Johnson and unanimously carried to authorize the appropriate County
Officials signatures to execute the proposal between the County of Otter Tail and SRF Consulting Group for
professional services to access DNR grant funding for Phase III of the Perham to Pelican Rapids Regional
Trail at an approximate cost of $14,850.00.
Engineering Agreement for CSAH 25 Culvert Hydraulic Study:
Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County
Officials signatures to execute an Engineering Agreement between the County of Otter Tail and Houston
Engineering, Inc. for hydraulic study on Otter Tail CSAH 25.
Award Project – CSAH 35 Right of Way Platting:
Motion by Rogness, second by Lindquist and unanimously carried to award S.A.P. 056-635-038 & S.A.P.
056-635-0XX (future project) to Interstate Engineering, Inc. of Fergus Falls, MN, at the lowest quote of
$26,000.00 for CSAH No. 35 reconstruction, Phase I and II.
Award Project - CSAH 8 Culvert Replacement:
Motion by Johnson, second by Lindquist and unanimously carried to award the CSAH 8 Culvert Replacement
project to Riley Bros. Construction, Inc. of Morris, MN, in the amount of $19,450.00 and $15.00 per cubic
yard of borrow material.
Crane Lake Fish Passage – DNR Amendment 1 to Contract #127574:
Motion by Rogness, second by Johnson and unanimously carried to authorize the appropriate County
Officials signatures to execute Amendment 1 to Contract #127574 for the Crane Lake Fish Passage project.
The revised contract and completion date are due to federal funding for the project.
Utility Relocation Agreement – CSAH 72:
Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials signatures to execute a Utility Relocation Agreement between the County of Otter Tail and Otter
Tail Power Company of Fergus Falls, MN, for work on CSAH 72 at an estimated cost of $19,234.92.
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 9
Phelps Mill Park Maintenance Garage:
Motion by Froemming, second by Johnson and unanimously carried to authorize the appropriate County
Officials signatures to execute a Contract between the County of Otter Tail and Quality Construction of
Fergus Falls, MN, to move a garage to the Phelps Mill County Park, Underwood, MN.
RELEASE OF RIGHT-OF-WAY
Otter Tail County Resolution No. 2017 – 67
WHEREAS, the County of Otter Tail has received a request for the vacation of a portion of right-of-way on
County Highway 124, and which property is no longer required for right-of-way purposes; and
WHEREAS, there remains adequate right-of-way for highway purposes; and
WHEREAS, the following legal description was prepared by Anderson Land Surveyors, Inc. and approved
by the Otter Tail County Highway Department:
All that part of County Highway No. 124 right-of-way easement in Government Lot 1, Section 16, Township
132, Range 42, Otter Tail County, Minnesota, lying to the right of and adjoining the following described line:
Commencing at the North Quarter corner of said Section 16; thence South 00 degrees 02 minutes 02
seconds East (bearing based on Otter Tail County coordinates, 2011 adjustment) along the north-south
quarter line of said Section 16, a distance of 708.09 feet to the centerline of said County Highway No. 124
as located and established on July 13th, 2017; thence continuing South 00 degrees 02 minutes 02 seconds
East along said north-south quarter line, a distance of 65.12 feet to the intersection with a line parallel with
and 50.00 feet southwesterly of, as measured at a right angle to, said centerline of County Highway No. 124,
the point of beginning of the line to be described; thence southeasterly, along said parallel line, on a non-
tangential curve concave to the northeast, having a radius of 1004.93 feet, a delta angle of 11 degrees 28
minutes 59 seconds and a chord bearing of South 57 degrees 08 minutes 04 seconds East, for an arc
distance of 201.41 feet; thence South 27 degrees 07 minutes 27 seconds West along a line radial to the
center of said curve, a distance of 20.00 feet to the intersection with a line parallel with and 70.00 feet
southwesterly of, as measured at a right angle to, said centerline of County Highway No. 124; thence
southeasterly, along last said parallel line, on a non-tangential curve concave to the northeast, having a
radius of 1024.93 feet, a delta angle of 06 degrees 00 minutes 00 seconds and a chord bearing of South 65
degrees 52 minutes 33 seconds East, for an arc distance of 107.33 feet; thence North 21 degrees 07 minutes
27 seconds East along a line radial to the center of last said curve, a distance of 20.00 feet to the intersection
with a line parallel with and 50.00 feet southwesterly of, as measured at a right angle to, said centerline of
County Highway No. 124; thence easterly, along last said parallel line, on a non-tangential curve concave to
the north, having a radius of 1004.93 feet, a delta angle of 34 degrees 18 minutes 07 seconds and a chord
bearing of South 86 degrees 01 minute 37 seconds East, for an arc distance of 601.63 feet to a point of
tangency in last said parallel line and there terminating.
Containing 1.81 acres more or less. Subject to easements and reservations of record, if any.
IT IS HEREBY RESOLVED that the above-described portion of the highway easement for County Highway
124 is hereby vacated.
Upon the motion of Johnson, seconded by Froemming, and passed on a 5-0 vote, the above resolution is
hereby adopted by the Otter Tail County Board of Commissioners.
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 10
Adopted this 26th day of September 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _______________________
By: __________________________________ Attest: _______________________
Doug Huebsch, Chair John Dinsmore, Clerk
Phelps Mill Fish Passage Public Information Meeting
A public information meeting will be held at 7:00 p.m. on Monday, November 13, 2017, at the County Board
room in the Government Services Center, 515 W. Fir Ave, Fergus Falls, MN, to discuss the proposed Phelps
Mill Fish Passage project.
ACCEPTING DEDICATED DONATION TO OTTER TAIL COUNTY
PUBLIC SAFETY DIVE TEAM
Otter Tail County Resolution No. 2017 - 68
WHEREAS, Lund’s, a Brunswick Company, has offered to donate 10 auto inflating life jackets to the County
of Otter Tail on behalf of the Otter Tail County Public Safety Dive Team; and
WHEREAS, Minnesota Statue §465.03 requires the County to accept the gift by resolution expressed in
terms prescribed by the donor in full; and
WHEREAS, the acceptance of the donation in accordance with the donor’s terms is in the best interest of
the County of Otter Tail.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners accepts the
above-described donation of property from Lunds, a Brunswick Company, and extends its grateful
appreciation.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming,
duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken
thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted this 26th day of September 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 11
Deputy Sheriff Position
Sheriff Schlueter requested an additional Deputy Sheriff position because of a need for an additional
narcotics detective. Motion by Rogness, second by Lindquist and unanimously carried to approve an
additional Deputy Sheriff position.
PROCLAMATION FOR MENTAL ILLNESS AWARENESS WEEK
OCTOBER 1ST – 7TH, 2017
Otter Tail County Resolution No. 2017 - 69
WHEREAS, one in four adults experience mental illness every year and approximately half of chronic mental
illness begins by the age of 14 and three-quarters by age 24; and
WHEREAS, mental illness includes major depression, bipolar disorder, schizophrenia, anxiety disorders,
posttraumatic stress disorder (PTSD), attention-deficit hyperactivity disorder (ADHD) and borderline
personality disorder; and
WHEREAS, mental illness is a highly treatable medical illness affecting the brain and requiring the same
concern as cancer, heart disease, diabetes and other illnesses; and
WHEREAS, scientific research is constantly working toward breakthroughs in the understanding of mental
illness, resulting in more effective treatments to allow people to reclaim full and productive lives; and
WHEREAS, misunderstandings exist about mental illness and social culture often wrongly imposes a stigma
on mental illness that discourages people from seeking help when they need it; and
WHEREAS, every citizen and community can make a difference in helping to improve the lives of individuals
and families affected by mental illness;
NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of Otter Tail County, Minnesota, do
hereby proclaim October 1st thru October 7th, 2017 as Mental Illness Awareness Week in Otter Tail County
to increase public awareness of mental illness and to promote treatment and recovery.
Upon the motion of Johnson, seconded by Rogness and passed on a 5-0 vote, the above proclamation is
hereby adopted by the Otter Tail County Board of Commissioners.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _
By: Attest: _
Doug Huebsch, Chair John Dinsmore, Clerk
Local Advisory Council (LAC) Update
Human Services Supervisor Margaret Williams spoke to the Board about the Adult LAC increased Board
membership and activities the Council is partnering with to increase mental illness awareness. Areas of
need include psychiatric and community health services, jail services, and affordable housing for people with
mental health issues. Brochures have been developed to connect people with needed services.
Troy Haugen, Coordinator of the Otter Tail Family Services Collaborative, spoke about work being done to
understand and help with poverty issues because poverty leads to many other issues in society.
OTC Board of Commissioners’ Minutes
September 26, 2017
Page 12
County Drainage Systems
Ditch #52:
A public information meeting to start the Redetermination of Benefits for Ditch #52 is set for 7:00 p.m.
Monday, November 20, 2017, at the Government Services Center in Fergus Falls, MN.
Ditch #17:
A public information meeting to start the Redetermination of Benefits for Ditch #17 is set for 7:00 p.m.
Monday, November 27, 2017, at the New York Mills County Building.
Ditch Viewer Ride-Along:
Motion by Rogness, second by Lindquist and unanimously carried to authorize Gary Denbrook to ride along
with Ditch Viewers on a ditch redetermination project.
Ditch #63:
Ditch Inspector Kevin Fellbaum reported that the work completed in Ditch #63 has lowered Altner Lake.
There is some clean-up of old tile needed. Motion by Johnson, second by Rogness and unanimously carried
to authorize the Highway Department to assess Ditch #63 properties up to $2,500.00 for final clean-up of
the project.
Ditch #21:
Mr. Fellbaum reported that there are areas of Ditch #21 that need beaver dams removed, cattails cleaned
out of the channel, deadfall removed and other minor maintenance performed. Motion by Rogness, second
by Froemming and unanimously carried to authorize that maintenance work be completed this fall as
recommended by the Ditch Inspector.
Ditch #48:
Motion by Froemming, second by Johnson and unanimously carried to reaffirm the work that was completed
in Ditch #48 at the outlet into Middle Leaf Lake to restore better flow to the ditch system. The work was
completed by DM Enterprises at an approximate cost of $5,450.
Lengthy discussion took place regarding the work completed in 2011 ordered by Otto Township to prevent
a road from flooding. A channel was opened and the water drained into Ditch #48. County Officials will
discuss the situation with Township Officials as the Township may need to petition to use the ditch.
Adjournment
At 3:52 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, October 3, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 1
WARRANTS APPROVED ON 09/26/2017
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 6
OTC Board of Commissioners’ Minutes
September 26, 2017
Exhibit A, Page 7
csteinba
COMMISSIONER'S VOUCHERS ENTRIES
Paid on Behalf Of Name
Explode Dist. Formulas?:
9/28/17
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
N
Y
D
4
N
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
11:55AM
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
2,399.35
2,000.00
149.04
194.70
37.03
135.00
1,701.74
20.00
1,616.35
783.00
2,000.00
149.04
194.70
9.46
8.38
19.19
135.00
1,701.74
10.00
10.00
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14813 ALBANY RECYCLING CENTER
50-000-000-0120-6859 MISC RECYCLING 12585 Electronic Disposal
50-000-000-0130-6859 MISC RECYCLING 12586 Electronic Disposal
2 Transactions14813
12900 ALPHA TRAINING & TACTICS LLC
02-219-000-0000-6369 L.E. TRAINING - ACTIVE SHOOTER 2017172 Miscellaneous Charges
1 Transactions12900
12142 AMERICAN PRESSURE INC
50-000-000-0170-6487 THERMOSTAT & OTHER PARTS 97652 Tools & Minor Equipment
1 Transactions12142
12681 AMERIMARK DIRECT
50-000-000-0000-6848 ACCT MN4898 SUPPLIES 32798 Public Education
1 Transactions12681
13620 AMERIPRIDE SERVICES INC
50-000-000-0000-6290 ACCT 160002035 1601504397 Contracted Services
50-390-000-0000-6290 ACCT 160002035 1601504397 Contracted Services.
50-399-000-0000-6290 ACCT 160002035 1601504397 Contracted Services.
3 Transactions13620
5721 ASSOCIATION OF MN COUNTIES
01-002-001-0000-6400 LEADING CONTINUOUS IMPROVEMENT 10/3/17 Lean Facilitator Expense
WALETZKO/PATRICK11184
1 Transactions5721
1386 BECKLUND OIL CO
10-304-000-0000-6565 DIESEL FUEL Fuels - Diesel
1 Transactions1386
1755 BEN HOLZER UNLIMITED
50-000-000-0110-6290 MONTHLY COOLER RENT 64007BL Contracted Services.
50-000-000-0130-6290 MONTHLY COOLER RENT 64079NYM Contracted Services.
2 Transactions1755
Otter Tail County Auditor
ALBANY RECYCLING CENTER
ALPHA TRAINING & TACTICS LLC
AMERICAN PRESSURE INC
AMERIMARK DIRECT
AMERIPRIDE SERVICES INC
ASSOCIATION OF MN COUNTIES
BECKLUND OIL CO
BEN HOLZER UNLIMITED
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
550.00
5,815.00
123.07
124,839.05
37.06
445.00
140.25
95.00
95.00
175.00
90.00
95.00
5,275.00
540.00
123.07
124,839.05
37.06
445.00
140.25
25.75
14.15
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
31803 BEYER BODY SHOP INC
01-201-000-0000-6396 TOW CF 17030119 9/9/17 12618 Special Investigation
01-201-000-0000-6396 TOW CF 17030262 9/11/17 12622 Special Investigation
01-201-000-0000-6396 TOW CF 17030526 9/13/17 12625 Special Investigation
01-201-000-0000-6396 TOW CF 17027204 8/17/17 12666 Special Investigation
01-201-000-0000-6396 TOW CF 17028721 8/29/17 12686 Special Investigation
5 Transactions31803
11264 BRAD'S WELDING
50-399-000-0000-6306 FABRICATE 8 SHUTES 1497 Repair/Maint. Equip
50-399-000-0000-6306 ADD TUBES TO DUMPSTER BOTTOMS 1498 Repair/Maint. Equip
2 Transactions11264
8095 BUELOW/DAVID
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 10/3/17 Mileage
1 Transactions8095
143 CENTRAL SPECIALTIES INC
10-302-000-0000-6511 HOT MIX Bituminous Mix
1 Transactions143
8930 CERTIFIED AUTO REPAIR
10-304-000-0000-6306 SERVICE Repair/Maint. Equip
1 Transactions8930
12058 CLEAN SWEEP COMMERCIAL SERVICES
50-000-000-0000-6290 SEP 2017 FOOR MAINTENANCE PA043429 Contracted Services
1 Transactions12058
9087 CODE 4 SERVICES LLC
01-201-000-0000-6315 UNIT 1306 REMOVED RADIO 3608 Radio Repair Charges
1 Transactions9087
32603 COOPERS TECHNOLOGY GROUP
01-042-000-0000-6406 ACCT 2189988030 ROLLS 421578 Office Supplies
01-201-000-0000-6406 ACCT 2189988555 CD/DVD SLEEVES 421579 Office Supplies
Otter Tail County Auditor
BEYER BODY SHOP INC
BRAD'S WELDING
BUELOW/DAVID
CENTRAL SPECIALTIES INC
CERTIFIED AUTO REPAIR
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES LLC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
39.90
50.00
308.56
205.00
112.32
19.99
22.85
28,585.00
90.00
50.00
308.56
205.00
112.32
19.99
22.85
22,235.00
6,350.00
45.00
45.00
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions32603
11370 CORNERSTONE COUNTERTOPS
01-112-000-0000-6572 CUT HOLES IN COUNTERTOP 159053 Repair And Maintenance Supplies
1 Transactions11370
13690 DAGGETT WRECKER SERVICE INC
01-201-000-0000-6396 TOW CF 17027236 8/18/17 1918 Special Investigation
1 Transactions13690
1496 DAN'S TOWING & REPAIR
01-201-000-0000-6396 TOW CF 17029652 9/6/17 40677 Special Investigation
1 Transactions1496
1261 DENZEL'S REGION WASTE INC
01-507-000-0000-6253 ACCT 1122 SEP2017 Garbage
1 Transactions1261
9545 DESIGN ELECTRONICS
10-301-000-0000-6406 SUPPLIES Office Supplies
1 Transactions9545
3518 DEX MEDIA
50-000-000-0000-6240 ACCT 110245589 610034361553 Publishing & Advertising
1 Transactions3518
13736 DM ENTERPRISES
10-302-000-0000-6350 SERVICE Maintenance Contractor
22-622-000-0648-6369 BOBCAT & EXCAV HRS DITCH 48 051700 Miscellaneous Charges
2 Transactions13736
33237 DOUGLAS CO SHERIFF'S OFFICE
01-091-000-0000-6369 CASE 201700000890 K OLSON 9/19/17 Miscellaneous Charges
01-091-000-0000-6369 CASE 201700000890 K KLIMEK 9/19/17 Miscellaneous Charges
2 Transactions33237
14640 ELDRIDGE/TRACY
Otter Tail County Auditor
COOPERS TECHNOLOGY GROUP
CORNERSTONE COUNTERTOPS
DAGGETT WRECKER SERVICE INC
DAN'S TOWING & REPAIR
DENZEL'S REGION WASTE INC
DESIGN ELECTRONICS
DEX MEDIA
DM ENTERPRISES
DOUGLAS CO SHERIFF'S OFFICE
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
85.07
28.72
2,538.00
20.00
139.10
51.21
167.16
600.00
30.00
85.07
28.72
2,538.00
20.00
51.36
87.74
51.21
50.64
116.52
600.00
30.00
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 10/3/17 Mileage
1 Transactions14640
2997 FASTENAL COMPANY
50-390-000-0000-6300 ACCT MNFER0165 SUPPLIES 98770 Building And Grounds Maintenance
1 Transactions2997
57 FERGUS FALLS/CITY OF
50-000-000-0130-6863 ACCT 18240 AUG LEACHATE 33410 Leachate Disposal
1 Transactions57
35018 FERGUS TIRE CENTER
01-112-000-0000-6369 TRACTOR TIRE REPAIR 338279 Miscellaneous Charges
1 Transactions35018
8002 FIELD/TERRY
50-000-000-0000-6330 MILEAGE 9/12-9/15/17 10/3/17 Mileage
50-000-000-0000-6330 MILEAGE 9/5-9/8/17 10/3/17 Mileage
2 Transactions8002
959 FORTWENGLER ELECTRIC INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions959
52564 GRAINGER INC
01-112-106-0000-6572 ACCT 813640729 FILTERS 9561089633 Repair And Maint Supplies
01-112-106-0000-6572 ACCT 813640729 FILTERS 9561550253 Repair And Maint Supplies
2 Transactions52564
974 H & R CONSTRUCTION CO
10-302-000-0000-6500 SUPPLIES Supplies
1 Transactions974
1659 HAUSER/DAVID
01-091-000-0000-6331 MEALS - AMC BOARD MEETING 10/3/17 Meals And Lodging
1 Transactions1659
Otter Tail County Auditor
ELDRIDGE/TRACY
FASTENAL COMPANY
FERGUS FALLS/CITY OF
FERGUS TIRE CENTER
FIELD/TERRY
FORTWENGLER ELECTRIC INC
GRAINGER INC
H & R CONSTRUCTION CO
HAUSER/DAVID
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
HEALTHCARE ENVIRONMENTAL
SERVICES INC
LAKE REGION ASSOCIATION OF
REALTORS
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
178.20
690.45
1,199.60
1,200.00
40.75
10.77
205.50
175.00
178.20
138.27
552.18
756.28
221.66
221.66
1,200.00
40.75
10.77
205.50
175.00
30.72
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
37755
01-250-000-0000-6432 ACCT 325 WASTE DISPOSAL 47564 Medical Incarcerated
1 Transactions37755
38100 INNOVATIVE OFFICE SOLUTIONS
01-201-000-0000-6406 ACCT 9988526 SUPPLIES 034846 Office Supplies
50-000-000-0000-6406 ACCT 565373 SUPPLIES 034821 Office Supplies
2 Transactions38100
6074 J & K MARINE
01-204-000-0000-6304 ACCT 51055 STEERING/WINTERIZE 2164 Repair And Maintenance
01-204-000-0000-6304 ACCT 51055 WINTERIZE BOAT 2177 Repair And Maintenance
01-204-000-0000-6304 ACCT 51055 WINTERIZE BOAT 2178 Repair And Maintenance
3 Transactions6074
39324 JK SPORTS
01-250-000-0000-6452 CREW SWEATSHIRTS 86972 Prisioners Clothing Cost
1 Transactions39324
8159 KAMPA/CHARLES
01-121-000-0000-6406 FLAG & POLE SET 8/16/17 Office Supplies
1 Transactions8159
2237 KARGER/JON
01-201-000-0000-6171 MEAL - COMPUTER TRAINING 9/20/17 Tuition And Education Expenses
1 Transactions2237
13023 KIRBY KENNEDY & ASSOCIATES
01-091-000-0000-6369 56-CV-13-1038; 14-1031;16-1228 30510 Miscellaneous Charges
1 Transactions13023
14807
01-044-000-0000-6241 ACCT 5015NON LOCAL DUES OCT2017 Membership Dues
1 Transactions14807
79 LAKE REGION HEALTHCARE
01-205-000-0000-6273 ALCOHOL TEST M LAMB A17-017 010821 Coroner Expense
HEALTHCARE ENVIRONMENTAL
SERVICES INC
LAKE REGION ASSOCIATION OF
REALTORS
Otter Tail County Auditor
INNOVATIVE OFFICE SOLUTIONS
J & K MARINE
JK SPORTS
KAMPA/CHARLES
KARGER/JON
KIRBY KENNEDY & ASSOCIATES
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
4,393.64
5,087.00
45.18
1,895.00
103.84
56.67
463.18
20.95
5.87
2,852.96
31.27
6.64
261.01
18.87
88.50
535.27
6.31
15.42
5,087.00
45.18
465.00
465.00
500.00
465.00
103.84
9,615.00
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-250-000-0000-6432 TORGUSSON, BENJAMIN V 4/7/17 Medical Incarcerated
01-250-000-0000-6432 PETERSON, BEN J 5/31/17 Medical Incarcerated
01-250-000-0000-6432 PETERSON, BEN J 5/31/17 Medical Incarcerated
01-250-000-0000-6432 PETERSON, BEN J 5/31/17 Medical Incarcerated
01-250-000-0000-6432 PETERSON, BEN J 5/31/17 Medical Incarcerated
01-250-000-0000-6432 CARROLL, MARK R 7/11/17 Medical Incarcerated
01-250-000-0000-6432 CARROLL, MARK R 7/11/17 Medical Incarcerated
01-250-000-0000-6432 CARROLL, MARK R 7/11/17 Medical Incarcerated
01-250-000-0000-6432 FORREST, EDDIE B 7/14/17 Medical Incarcerated
01-250-000-0000-6432 HARDIE, ROBERT W 7/18/17 Medical Incarcerated
01-250-000-0000-6432 HARDIE, ROBERT W 7/18/17 Medical Incarcerated
01-250-000-0000-6432 FORREST, EDDIE B 7/18/17 Medical Incarcerated
01-250-000-0000-6432 NORGREN, KELLY R 7/27/17 Medical Incarcerated
14 Transactions79
25146 LAKELAND MENTAL HEALTH CENTER
01-013-000-0000-6276 SERVICES FOR OTTER TAIL COURT 9/8/17 Professional Services
1 Transactions25146
10350 LAKES AREA COOPERATIVE
10-304-000-0000-6306 SERVICE Repair/Maint. Equip
1 Transactions10350
81 LARRY OTT INC TRUCK SERVICE
50-399-000-0000-6290 CARDBOARD 9/12/17 71855 Contracted Services.
50-399-000-0000-6290 CARDBOARD 9/13/17 71857 Contracted Services.
50-399-000-0000-6290 PAPER 9/13/17 71870 Contracted Services.
50-399-000-0000-6290 CARDBOARD 9/18/17 71876 Contracted Services.
4 Transactions81
41638 LOCATORS & SUPPLIES INC
50-390-000-0000-6443 ACCT 23-52B13 HEATKEEP LINING 0259957-IN Ppe & Safety Equip. & Supplies
1 Transactions41638
2721 MARCO TECHNOLOGIES LLC
01-061-000-0000-6342 ACCT OT00 4596291 Service Agreements
Otter Tail County Auditor
LAKE REGION HEALTHCARE
LAKELAND MENTAL HEALTH CENTER
LAKES AREA COOPERATIVE
LARRY OTT INC TRUCK SERVICE
LOCATORS & SUPPLIES INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
MN BUREAU OF CRIMINAL
APPREHENSION
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
9,615.00
19.96
6,116.48
115.00
39.08
80.00
450.00
18.16
1.80
1,652.84
2,489.18
1,016.10
958.36
115.00
39.08
80.00
75.00
375.00
58,465.03
1,253.00
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions2721
9930 MARKS FLEET SUPPLY INC
50-000-000-0130-6410 ACCT 984898 PAPER TOWELS 064462/1 Custodial Supplies
50-000-000-0130-6410 ACCT 984898 BOLTS/NUTS/WASHERS 064463/1 Custodial Supplies
2 Transactions9930
9657 MARTY ELECTRIC INC
50-000-000-0000-6848 LIGHTING & OTHER ELECTRICAL 9/18/17 Public Education
50-000-000-0120-6300 LIGHTING & OTHER ELECTRICAL 9/18/17 Building And Grounds Maintenance
50-390-000-0000-6300 LIGHTING & OTHER ELECTRICAL 9/18/17 Building And Grounds Maintenance
50-399-000-0000-6300 LIGHTING & OTHER ELECTRICAL 9/18/17 Building And Grounds Maintenance
4 Transactions9657
87003 MIDWEST PRINTING CO
10-301-000-0000-6406 SUPPLIES Office Supplies
1 Transactions87003
42863 MINNESOTA MOTOR COMPANY
01-044-000-0000-6304 ACCT 2607 OIL CHANGE 666104 Repair And Maintenance
1 Transactions42863
7661 MINNKOTA ENVIRO SERVICES INC
01-201-000-0000-6406 ACCT 1159 SHREDDING SERVICES 387778 Office Supplies
1 Transactions7661
42045
01-201-000-0000-6171 STUDENT 9461 DMT-G RECERT TRNG 519 Tuition And Education Expenses
HABERER/DALE MYRON9569
01-201-000-0000-6171 STUDENT 9127 CRIME SCENE CRSE 541 Tuition And Education Expenses
BACKMAN/KELLY12978
2 Transactions42045
565 MN STATE AUDITOR
01-045-000-0000-6266 AUDIT SERVICES 6/28-9/5/17 68703 Audit Cost
01-045-000-0000-6266 NON AUDIT SVCS 5/31-9/5/17 68704 Audit Cost
MN BUREAU OF CRIMINAL
APPREHENSION
Otter Tail County Auditor
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTY ELECTRIC INC
MIDWEST PRINTING CO
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
59,718.03
9,002.56
197.70
2,155.00
140.69
320.00
53.27
142.87
2,960.00
9,002.56
197.70
1,775.00
380.00
140.69
320.00
38.35
14.92
142.87
2,960.00
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions565
6260 MOTOROLA
14-201-000-0000-6687 ACCT 1000631219 0001 13178782 Equipment-Current Year
1 Transactions6260
595 NETWORK SERVICES COMPANY
01-112-101-0000-6485 ACCT 655-790197 SUPPLIES 72838 Custodian Supplies
1 Transactions595
11384 NEWMAN PAINTING INC
01-112-102-0000-6673 PAINT JAIL HALLWAY 9/17 4123 Remodeling Projects
01-112-101-0000-6572 PAINT ATTORNEY OFFICES 4124 Repair And Maintenance Supplies
2 Transactions11384
1066 NORTHERN STATES SUPPLY INC
10-302-000-0000-6515 SUPPLIES Signs And Posts
1 Transactions1066
1295 NOVA FIRE PROTECTION
50-399-000-0000-6290 ACCT 67077 ANNUAL INSPECTION 24164 Contracted Services.
1 Transactions1295
51120 OFFICE DEPOT
01-041-000-0000-6406 ACCT 71778830 SUPPLIES 962020981001 Office Supplies
01-043-000-0000-6406 ACCT 71778830 SUPPLIES 962020981001 Office Supplies
2 Transactions51120
8188 OLSON/BRYAN
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 10/3/17 Mileage
1 Transactions8188
6234 OPG-3 INC
01-061-000-0000-6276 LF PROJECT - GIS ADDRESS APP 2071 Professional Services
1 Transactions6234
10009 OTTER TAIL CO SHERIFF'S POSSE
Otter Tail County Auditor
MN STATE AUDITOR
MOTOROLA
NETWORK SERVICES COMPANY
NEWMAN PAINTING INC
NORTHERN STATES SUPPLY INC
NOVA FIRE PROTECTION
OFFICE DEPOT
OLSON/BRYAN
OPG-3 INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
859.78
835.34
11,631.00
90.00
390.00
178.00
74.94
70.80
859.78
687.94
49.13
49.13
49.14
2,727.00
8,904.00
90.00
390.00
178.00
74.94
70.80
237.00
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-201-000-0000-6391 REIMBURSEMENTS 10/3/17 Posse
1 Transactions10009
126 OTTER TAIL CO TREASURER
01-507-000-0000-6300 ACCT 0420 OPEN/CLOSE PARK 2190 Building And Grounds Maintenance
50-000-000-0110-6306 REPAIR TRACTOR 2189 Repair/Maint. Equip
50-000-000-0120-6306 REPAIR TRACTOR 2189 Repair/Maint. Equip
50-000-000-0170-6306 REPAIR TRACTOR 2189 Repair/Maint. Equip
4 Transactions126
7392 OTTERTAIL TRUCKING INC
50-000-000-0120-6290 HAULING CHARGES 9/11/17 35013 Contracted Services.
50-000-000-0170-6290 HAULING CHARGES 9/11/17 35013 Contracted Services.
2 Transactions7392
9334 OTTERTAIL/CITY OF
71-171-000-0000-6369 MOW NOXIOUS WEEDS G LORENTZ 9/22/17 Miscellaneous Charges
1 Transactions9334
475 PETE'S AMOCO
01-201-000-0000-6396 TOW CF 17028853 8/30/17 0236 Special Investigation
1 Transactions475
1340 PETE'S BODY SHOP & TOWING
01-201-000-0000-6396 TOW CF 17027368 8/18/17 8/18/17 Special Investigation
1 Transactions1340
45072 PINE PLAZA TV & APPLIANCE
50-390-000-0000-6306 3 ROOF VENTS 85684 Repair/Maint. Equip
1 Transactions45072
45475 PRO AG FARMERS CO OP
50-000-000-0120-6565 ACCT 988529 DIESEL 88027963 Fuels
1 Transactions45475
6547 PRO AG FARMERS COOPERATIVE
10-304-000-0000-6565 OIL Fuels - Diesel
Otter Tail County Auditor
OTTER TAIL CO SHERIFF'S POSSE
OTTER TAIL CO TREASURER
OTTERTAIL TRUCKING INC
OTTERTAIL/CITY OF
PETE'S AMOCO
PETE'S BODY SHOP & TOWING
PINE PLAZA TV & APPLIANCE
PRO AG FARMERS CO OP
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
237.00
201.63
510.08
224.20
5,230.95
300.00
153.03
398.75
35.00
201.63
510.08
224.20
1,889.85
1,793.10
1,548.00
150.00
150.00
153.03
398.75
35.00
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions6547
25082 PRODUCTIVE ALTERNATIVES INC
50-399-000-0000-6290 OTTERTAILRECY01 JANITORIAL INV00053632 Contracted Services.
1 Transactions25082
5269 PURCHASE POWER
01-149-000-0000-6210 ACCT 8000-9090-0807-6338 9/24/17 Postage & Postage Meter
1 Transactions5269
9484 RDO EXCH #80-6130
01-112-000-0000-6572 ACCT 0313001 PARTS P42331 Repair And Maintenance Supplies
1 Transactions9484
9547 REGENTS OF THE UNIVERSITY OF MN
01-601-000-0000-6292 ACCT 5007218 JOHNSON JUL 2017 0300018361 4 H Summer Assistance
01-601-000-0000-6292 ACCT 5007218 STEVENS AUG 2017 0300018698 4 H Summer Assistance
01-601-000-0000-6292 ACCT 5007218 JOHNSON AUG 2017 0300018712 4 H Summer Assistance
3 Transactions9547
675 RINGDAHL AMBULANCE INC
01-205-000-0000-6273 BODY TRANSPORT E VANROSSUM 201688 Coroner Expense
01-205-000-0000-6273 BODY TRANSPORT L KITTELSON 201689 Coroner Expense
2 Transactions675
14645 ROLLIE/WILLIAM
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 10/3/17 Mileage
1 Transactions14645
12216 SANFORD HEALTH
01-091-000-0000-6270 ACCT F-000250 VALERIE ERICKSON NI 5001 Misc Professional-Expert Witness
1 Transactions12216
3385 SAURER/MATTHEW
01-250-000-0000-6436 AGILITY TEST FOR E HOYLE 9/6/17 New hire start up cost
1 Transactions3385
Otter Tail County Auditor
PRO AG FARMERS COOPERATIVE
PRODUCTIVE ALTERNATIVES INC
PURCHASE POWER
RDO EXCH #80-6130
REGENTS OF THE UNIVERSITY OF MN
RINGDAHL AMBULANCE INC
ROLLIE/WILLIAM
SANFORD HEALTH
SAURER/MATTHEW
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
SCHAEFER SYSTEMS INTERNATIONAL,
INC
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
222,096.00
43.99
24.76
23,720.00
546.00
420.30
14,732.98
76,206.69
120,487.08
25,402.23
43.99
24.76
14,752.00
8,968.00
546.00
420.30
9,316.31
5,416.67
67.20
195.36
14.48
553.12
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
8001
50-000-000-0000-6379 ACCT 309340 PLASTIC CONTAINERS PCINV041027 Miscellaneous Charges
50-000-000-0000-6379 ACCT 309340 RECYCLE CONTAINERS PCINV041143 Miscellaneous Charges
50-000-000-0000-6379 ACCT 309340 RECYCLE CONTAINERS PCINV041197 Miscellaneous Charges
3 Transactions8001
19005 SERVICE FOOD SUPER VALU
01-002-000-0000-6369 K3210 26SEP17 Miscellaneous Charges
1 Transactions19005
159 SHERWIN WILLIAMS
01-112-102-0000-6572 ACCT 6629-9141-3 PAINT 1967-6 Repair And Maintenance Supplies
1 Transactions159
10001 SHI CORP
01-061-000-0000-6345 ACCT 1079757 MICROSOFT SELECT B07071468 Software Lic. Agreements
01-061-000-0000-6345 ACCT 1079757 MICROSOFT SELECT B07087323 Software Lic. Agreements
2 Transactions10001
48638 SIGNWORKS SIGNS & BANNERS LLC
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions48638
6321 SRF CONSULTING GROUP INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions6321
9104 ST CLOUD/CITY OF
01-149-000-0000-6369 ACCT V0012654 ESB SUPPORT AR008233 Miscellaneous Charges
14-214-000-0000-6688 ACCT V0012654 ESB SUPPORT AR008233 Prior Year Accumulations
2 Transactions9104
48183 STEINS INC
01-112-108-0000-6485 ACCT 00224002 SUPPLIES 790648 Custodian Supplies
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 790650-1 Custodian Supplies
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 791131 Custodian Supplies
01-112-108-0000-6485 ACCT 00224002 SUPPLIES 791198 Custodian Supplies
SCHAEFER SYSTEMS INTERNATIONAL,
INC
Otter Tail County Auditor
SERVICE FOOD SUPER VALU
SHERWIN WILLIAMS
SHI CORP
SIGNWORKS SIGNS & BANNERS LLC
SRF CONSULTING GROUP INC
ST CLOUD/CITY OF
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
1,118.32
927.00
1,319.99
643.31
225.00
1,113.00
1,427.27
276.08
288.16
927.00
389.99
930.00
60.86
582.45
225.00
1,113.00
815.74
611.53
276.08
1,002.39
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 791199 Custodian Supplies
5 Transactions48183
11210 STOEL RIVES LLP
50-000-000-0000-6276 WASTE DELIVERY ASSURANCE 3992786 Professional Services
1 Transactions11210
1225 SWEDBERG NURSERY
01-112-108-0000-6369 PLANTED OAK TREE 6729 Miscellaneous Charges
01-112-108-0000-6369 PLANT OAK & MAPLE TREES 6735 Miscellaneous Charges
2 Transactions1225
13292 SWISHER/DAWN
01-044-000-0000-6331 MEALS - IAAO COURSE 10/3/17 Meals And Lodging
01-044-000-0000-6331 LODGING - IAAO COURSE 10/3/17 Meals And Lodging
2 Transactions13292
12228 T. ECKERT & SONS
01-112-102-0000-6673 PAINT 2 1/2 DOORS 10178 Remodeling Projects
1 Transactions12228
183 THOMSON REUTERS - WEST
01-091-000-0000-6455 ACCT 1000520140 AUG 2017 836740937 Reference Books & Literature
1 Transactions183
49008 TIRES PLUS TOTAL CAR CARE
01-201-000-0000-6304 UNIT 1408 ALTERNATOR 104202 Repair And Maintenance
01-201-000-0000-6304 UNIT 1309 TIRES & ALIGNMENT 104213 Repair And Maintenance
2 Transactions49008
379 TITAN MACHINERY INC
50-399-000-0000-6304 ACCT 2498658 PULLEYS & PINS 9683205 GP Repair And Maint-Vehicles
1 Transactions379
14497 TOSHIBA FINANCIAL SERVICES
01-601-000-0000-6342 BILL ID 90136606589 67531663 Service Agreements
Otter Tail County Auditor
STEINS INC
STOEL RIVES LLP
SWEDBERG NURSERY
SWISHER/DAWN
T. ECKERT & SONS
THOMSON REUTERS - WEST
TIRES PLUS TOTAL CAR CARE
TITAN MACHINERY INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17
1,002.39
26.05
24,999.38
449.00
212.93
24,120.13
115.44
619,009.56
26.05
24,999.38
449.00
212.93
5,085.18
19,034.95
115.44
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions14497
176 UNITED PARCEL SERVICE
01-201-000-0000-6215 SHIPPER 556562 CONTROL J712 0000556562377 Ups Charges
1 Transactions176
14700 US IMAGING
02-103-000-0000-6369 STAGE 1 SCANNING VITAL RECORDS 10569 Miscellaneous Charges
1 Transactions14700
761 VOSS LIGHTING
01-112-101-0000-6572 ACCT 351623 15307186-00 Repair And Maintenance Supplies
1 Transactions761
11184 WALETZKO/PATRICK
01-280-000-0000-6330 MILEAGE - AMC/AMEM CONFERENCES SEP2017 Mileage
1 Transactions11184
2278 WASTE MANAGEMENT
50-000-000-0120-6852 ACCT 3-85099-73002 0000846-0010-5 Msw By Passed Expense
50-000-000-0170-6852 ACCT 3-85099-73002 0000846-0010-5 Msw By Passed Expense
2 Transactions2278
5088 XEROX CORPORATION
01-101-000-0000-6342 ACCT 702449554 AUGUST 2017 090588030 Service Agreements
1 Transactions5088
Final Total ............101 Vendors 161 Transactions
Otter Tail County Auditor
TOSHIBA FINANCIAL SERVICES
UNITED PARCEL SERVICE
US IMAGING
VOSS LIGHTING
WALETZKO/PATRICK
WASTE MANAGEMENT
XEROX CORPORATION
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Copyright 2010-2017 Integrated Financial Systems
11:55AM9/28/17 Page 15Audit List for Board
Otter Tail County Auditor
AMOUNT
General Fund Dedicated Accounts
139,317.46 1
27,503.42 2
150,988.22 10
14,419.23 14
6,350.00 22
280,341.23 50
90.00 71
619,009.56
NameFundRecap by Fund
General Revenue Fund
Road And Bridge Fund
Capital Improvement Fund
County Ditch Fund
Solid Waste Fund
Forfeited Tax Sale Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2018 Benefit 2019 Benefit 2020 Benefit 2021 Benefit
2017 Employer 2018 2018 LTD & Dollars 5% Increase 2019 Employer Dollars 5% Increase 2020 Employer Dollars 5% Increase 2021 Employer Dollars Number of
HSA Compatible Plan Premiums Contribution Premiums Basic Life Remaining 2019 Contribution Remaining 2020 Contribution Remaining 2021 Contribution Remaining Contracts
Single 532.18 1,250.00 550.04 14.40 685.56 577.54 1,300.00 708.06 606.42 1,300.00 679.18 636.74 1,300.00 648.86 263
Value Plan
Single 698.78 1,250.00 722.94 14.40 512.66 759.09 1,300.00 526.51 797.04 1,300.00 488.56 836.89 1,300.00 448.71 48
High Plan
Single 771.28 1,250.00 805.06 14.40 430.54 845.31 1,300.00 440.29 887.58 1,300.00 398.02 931.96 1,300.00 353.64 43
2018 Benefit 2019 Benefit 2020 Benefit 2021 Benefit
2017 2018 Employer 2018 LTD & Dollars 5% Increase 2019 Employer Dollars 5% Increase 2020 Employer Dollars 5% Increase 2021 Employer Dollars
HSA Compatible Plan Premiums Contribution Premiums Basic Life Remaining 2019 Contribution Remaining 2020 Contribution Remaining 2021 Contribution Remaining
Single 532.18 700.00 550.04 14.40 135.56 577.54 740.00 148.06 606.42 790.00 169.18 636.74 840.00 188.86
Single + Children 957.92 1,250.00 990.08 14.40 245.52 1,039.58 1,300.00 246.02 1,091.56 1,350.00 244.04 1,146.14 1,400.00 239.46 23
Single + Spouse 1117.56 1,250.00 1,155.08 14.40 80.52 1,212.83 1,300.00 72.77 1,273.48 1,350.00 62.12 1,337.15 1,400.00 48.45 32
Family 1490.08 1,300.00 1,540.10 14.40 -254.50 1,617.11 1,500.00 -131.51 1,697.96 1,625.00 -87.36 1,782.86 1,750.00 -47.26 30
Value Plan
Single 698.78 700.00 722.94 14.40 -37.34 759.09 740.00 -33.49 797.04 790.00 -21.44 836.89 840.00 -11.29
Single + Children 1257.78 1,250.00 1,301.28 14.40 -65.68 1,366.34 1,300.00 -80.74 1,434.66 1,350.00 -99.06 1,506.39 1,400.00 -120.79 4
Single + Spouse 1467.42 1,250.00 1,518.16 14.40 -282.56 1,594.07 1,300.00 -308.47 1,673.77 1,350.00 -338.17 1,757.46 1,400.00 -371.86 6
Family 1956.54 1,300.00 2,024.20 14.40 -738.60 2,125.41 1,500.00 -639.81 2,231.68 1,625.00 -621.08 2,343.26 1,750.00 -607.66 1
High Plan
Single 771.28 700.00 805.06 14.40 -119.46 845.31 740.00 -119.71 887.58 790.00 -111.98 931.96 840.00 -106.36
Single + Children 1388.28 1,250.00 1,449.10 14.40 -213.50 1,521.56 1,300.00 -235.96 1,597.63 1,350.00 -262.03 1,677.51 1,400.00 -291.91 2
Single + Spouse 1619.66 1,250.00 1,690.56 14.40 -454.96 1,775.09 1,300.00 -489.49 1,863.84 1,350.00 -528.24 1,957.03 1,400.00 -571.43 4
Family 2159.54 1,300.00 2,254.14 14.40 -968.54 2,366.85 1,500.00 -881.25 2,485.19 1,625.00 -874.59 2,609.45 1,750.00 -873.85
456
2018 Benefit 2019 Benefit 2020 Benefit 2021 Benefit
2017 2018 Employer 2018 LTD & Dollars 5% Increase 2019 Employer Dollars 5% Increase 2020 Employer Dollars 5% Increase 2021 Employer Dollars
HSA Compatible Plan Premiums Contribution Premiums Basic Life Remaining 2019 Contribution Remaining 2020 Contribution Remaining 2021 Contribution Remaining
Single 532.18 1,250.00 550.04 14.40 685.56 577.54 1,300.00 708.06 606.42 1,350.00 729.18 636.74 1,400.00 748.86
Single + Children 957.92 1,250.00 990.08 14.40 245.52 1,039.58 1,300.00 246.02 1,091.56 1,350.00 244.04 1,146.14 1,400.00 239.46
Single + Spouse 1117.56 1,250.00 1,155.08 14.40 80.52 1,212.83 1,300.00 72.77 1,273.48 1,350.00 62.12 1,337.15 1,400.00 48.45
Family 1490.08 1,250.00 1,540.10 14.40 -304.50 1,617.11 1,300.00 -331.51 1,697.96 1,350.00 -362.36 1,782.86 1,400.00 -397.26
Value Plan
Single 698.78 1,250.00 722.94 14.40 512.66 759.09 1,300.00 526.51 797.04 1,350.00 538.56 836.89 1,400.00 548.71
Single + Children 1257.78 1,250.00 1,301.28 14.40 -65.68 1,366.34 1,300.00 -80.74 1,434.66 1,350.00 -99.06 1,506.39 1,400.00 -120.79
Single + Spouse 1467.42 1,250.00 1,518.16 14.40 -282.56 1,594.07 1,300.00 -308.47 1,673.77 1,350.00 -338.17 1,757.46 1,400.00 -371.86
Family 1956.54 1,250.00 2,024.20 14.40 -788.60 2,125.41 1,300.00 -839.81 2,231.68 1,350.00 -896.08 2,343.26 1,400.00 -957.66
High Plan
Single 771.28 1,250.00 805.06 14.40 430.54 845.31 1,300.00 440.29 887.58 1,350.00 448.02 931.96 1,400.00 453.64
Single + Children 1388.28 1,250.00 1,449.10 14.40 -213.50 1,521.56 1,300.00 -235.96 1,597.63 1,350.00 -262.03 1,677.51 1,400.00 -291.91
Single + Spouse 1619.66 1,250.00 1,690.56 14.40 -454.96 1,775.09 1,300.00 -489.49 1,863.84 1,350.00 -528.24 1,957.03 1,400.00 -571.43
Family 2159.54 1,250.00 2,254.14 14.40 -1,018.54 2,366.85 1,300.00 -1,081.25 2,485.19 1,350.00 -1,149.59 2,609.45 1,400.00 -1,223.85
GRANDFATHERED SINGLE EMPLOYEES
EXISTING DEPENDENT COVERAGE & NEW EMPLOYEES
CURRENT FINANCIAL STRATEGY
Employer Contributions are based on Gallagher Option B.2 as previously discussed
Monthly Employer Contribution 2017 2018 2019 2020 2021
Grandfathered Single 1,200.00 1,250.00 1,250.00 1,250.00 1,250.00
New Employee Single 700.00 740.00 790.00 840.00
Employee + 1 1,200.00 1,250.00 1,300.00 1,350.00 1,400.00
Employee + Child(ren)1,200.00 1,250.00 1,300.00 1,350.00 1,400.00
Family 1,200.00 1,300.00 1,500.00 1,625.00 1,750.00
Option B.2 - Annual Employer 2017 2018 2019 2020 2021
Current Strategy 6,062,400 6,315,000 6,567,600 6,820,200 7,072,800
B.2 with no enrollment changes 6,062,400 6,336,000 6,456,000 6,544,500 6,633,000
B.2 with 15 retirements/resignations 6,062,400 6,327,000 6,477,120 6,616,680 6,783,240
B.2 with 20 retirements/resignations 6,062,400 6,321,600 6,478,080 6,630,720 6,818,760
B.1 with 25 retirements/resignations 6,062,400 6,322,800 6,492,480 6,664,920 6,881,160
B.2 with 30 retirements/resignations 6,062,400 6,317,400 6,493,440 6,678,960 6,916,680
B.2 with 35 retirements/resignations 6,062,400 6,312,000 6,494,400 6,693,000 6,952,200
Recommending the New Strategy for Financing Benefits Effective 01/01/2018 for Non-Union Employees
Begin to make the dollars more equitable for employees' health insurance needs
1
CONTRACT FOR LEGAL SERVICES IN CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF PARENTAL RIGHTS CASES THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL and MATTHEW JORUD, SARAH CHESHIRE, AND DAVID PHILLIPE, and collectively referred to herein as the “Parties”, RECITALS A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be entitled to counsel at public expense; B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible parents in Children in Need of Protection or Services (CHIPS), Permanency, and Termination of Parental Rights (TPR) cases; and C. Counsel are duly licensed, qualified, and willing to perform said services and
representation. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, the Parties
agree as follows: 1. Term. The term of this agreement shall be from July1, 2017 to, and including December 31, 2017, for appointments made by the Otter Tail District Court during said term in CHIPS, Permanency, and TPR proceedings, such representation to continue in these cases until they reach conclusion, if approved by the Court. 2. Personnel. Counsel shall provide professional legal advice and representation, in accordance with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR cases. All attorneys providing representation under this contract must meet the statutory and rule requirements, including timelines, for providing this type of representation – including providing supervision/entering supervision agreements as necessary. A. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be responsible for securing Substitute Counsel as necessary. If, after
diligent efforts, counsel is unable to secure Substitute Counsel, the appointed counsel must notify Court Administration of efforts made and Court will appoint Substitute Counsel. Said Substitute Counsel shall be subject to approval by the
assigned Otter Tail District Court Judge at no additional cost to the County. Once appointed, Substitute Counsel may withdraw from representation only upon approval of the assigned Otter Tail District Judge.
B. The assigned Otter Tail District Judge shall appoint counsel for eligible parents, guardians, or custodians in CHIPS, Permanency, or TPR cases by Court Order; Court Administration shall assign Matthew Jorud, Sarah Cheshire, or David Phillipe to represent eligible parents, guardians, or custodians in a manner that ensures equal distribution of case assignments. Conflict of interest shall be the only reason to decline said appointments. Any questions or concerns regarding the appointment/assignment process shall be presented to Court Administration in writing. 3. Administration and Support. Counsel shall provide: A. All general administrative services, including scheduling of attorney court appearances necessary to ensure orderly and timely provision of all legal services
required herein.
2
B. Office facilities adequate to perform all legal services required herein. C. All necessary stationary, office supplies, and office equipment, including, but not
limited to, computer equipment, telephones, and copy equipment. Photocopies are the responsibility of Counsel, except for those made at Otter Tail Court Administration or the Department of Human Services in preparation for trial. D. All transportation necessary for provision of all legal services required herein. Otter Tail County shall pay attorneys an hourly rate of $75.00 for any travel necessary outside the limits of Fergus Falls mileage at the same rate per mile as is paid to county employees for mileage incurred while providing representation/services under this agreement. E. Such library and reference materials as Counsel deems necessary. 4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance of all services required by this contract.
5. Time Records. Counsel agree to maintain, or cause to be maintained, accurate and complete time records of all attorney work provided pursuant to this agreement, with said time records being kept in orderly and understandable manner. Counsel shall
submit to Otter Tail Court Administration by July 15, 2017, and by the 15th of each month thereafter until said cases have reached disposition, a detailed statement, which contains the name of the case, the court file number, a description of service
rendered, the date said service was rendered, the number of hours spent on each date service was rendered, all expenses incurred in the representation of parents, guardians, or custodians in these proceedings, as allowed by this agreement, and a total amount due for the expenses incurred during the immediate previous month, payable by Otter Tail County within thirty days of submission of said statement. Otter Tail County reserves the right to withhold compensation if time record is submitted more than sixty (60) days past the due date. 6. Duties and Responsibilities. Counsel shall provide: A. Legal advice and representation for parents, guardians, and custodians in all qualifying CHIPS, Permanency, and TPR cases at all stages of the proceedings. A qualifying case is one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3 thereby resulting in appointment of legal representation by the Court. B. Counsel shall remain the counsel of record for all cases to which he is appointed
prior to December 31, 2017. Said appointments shall end on December 31, 2017 unless a written agreement is reached between the County and the Counsel. If the Court does not approve the withdrawal of counsel the County agrees to pay
the Counsel the hourly sum of $75.00 for completion of files assigned prior to December 31, 2017 C. Counsel are required to ensure that needed Court Appointed Attorney coverage
by at least one attorney will be available for Emergency Protective Care hearings which, whenever possible, are scheduled on Tuesdays and Thursdays at 3:00 p.m. D. Parties are required to ensure that one of them will attend each Otter Tail County Children’s Justice Initiative meetings and trainings as scheduled periodically, said attendance to be determined by the attorneys. No compensation will be paid for attendance at these meetings or trainings. E. Appearance at CHIPS, Permanency, and TPR hearings will be given priority by the Court and Counsel when scheduling conflicts arise with other Court appearances. Parties must notify Otter Tail Court Administration as soon as a scheduling conflict is known and work with Court Administration to resolve the
scheduling conflict.
3
F. Case Counting Methodology 1. When appointed on a child protection case, that appointment shall count as
one case regardless of how many children or files the client has in a single proceeding. This counts as one case because most often there is not extra work or time required for each child. However, if hearings are set separately for different files or separate cases do not track on the same court schedule, with Court approval these may count as separate cases as more work and time will be required. 2. When a parent/client has a CHIPS case that subsequently proceeds to a Permanency case, whether TPR or Transfer of Custody, the Permanency proceeding constitutes a separate case. 3. If a case is closed and then reopened at a later time by a separate petition because there is a new child protection issue and counsel is re-appointed to
the same client, that also constitutes a separate case. G. Based on the basic principle that each person appearing in court has the right to be represented by counsel, Rule 25.6: Withdrawal or Discharge of Counsel, of
the Minnesota Rules of Juvenile Protection Procedure, will be followed. 7. Compensation. A. Otter Tail County shall pay Matthew Jorud, Sarah Cheshire, and David Phillipe,
as compensation for the representation of indigent parents and custodians in CHIPS, Permanency, and TPR proceedings in which appointments are made during the period of July 1, 2017 through December 31, 2017, the sum of $18,000 for each attorney. The $18,000 per attorney shall be paid in the amount of $3,000.00 per month for each attorney, to be paid on the first day of each month, beginning July 1, 2017, and continuing to December 31, 2017. 8. Other Provisions. It is further understood and agreed by the Parties that: A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall be valid only if reduced to writing and duly signed by the Parties. B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not specifically provided for in this contract will be paid or reimbursed by the County unless service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District Judge or independently authorized by the County, with amount of payment or reimbursement to be negotiated as appropriate in
each individual case. C. For purposes of this contract, Counsel are independent contractors as defined by law in the State of Minnesota, and not employed by the County. Neither Counsel
nor their Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County personnel program covering medical and hospital care, sick pay, vacation pay or severance pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney fees and expenses arising out of any act or omission on the part of the Counsel, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of, or with relation, to any of the work or services to be performed or furnished by Counsel or the subcontractors, partners, or independent contractors or any of their agents or employees under the agreement. E. No later than November 1, 2017, the Parties will meet and confer at least once, and more often as necessary, to discuss contract terms and administrative issues for the upcoming calendar year or give notice by either party to not continue the
contract.
4
9. Insurance. Counsel further agree that in order to protect itself, as well as the County, under the
indemnity provisions set forth above, it will at all times during the term of this contract keep in force: 1. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04); 2. Automobile Coverage: $100,000 per individual; $300,000 per incident; 3. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days’ prior notice thereof to the County. The contractor will furnish the County with certificates of bonding and insurance within thirty (30) days of the signing of this contract. 10. It is understood and agreed that the entire agreement of the parties is contained herein
and that this agreement supersedes all oral agreements and negotiations between the parties, relating to the subject matter hereof, as well as any previous agreements or Court orders presently in effect between Counsel and the County relating to the
subject matter hereof. 11. Data Privacy/HIPPA Requirements For purposes of this Contract all data collected, created, received, maintained, or
disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13 and the Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal laws on data privacy. The Contractors will strictly comply with adopted, as well as federal laws on data privacy. The Contractor will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data practices compliance requirements. The Contractor agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in accordance with all regulations promulgated pursuant to the Health Insurance Portability and Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically, the Contractor will use the IIHI only to
effectuate the purposes of the agreement and will: a. Appropriately safeguard IIHI b. Report any misuse of IIHI c. Secure satisfactory assurances from any subcontractor, if applicable d. Grant individuals access and ability to amend their IIHI e. Make available an accounting of disclosures of an individual’s IIHI
f. Release applicable records to the County g. Upon termination, return or destroy all IIHI in accordance with retention schedules The Agency shall ensure that a joint Release of Information document is completed prior to providing private information to the Contractor, in accordance with Minnesota Rules, parts 1205.0100 to 1205.2000.
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IN WITNESS WHEREOF, the Parties have hereunto set their hands on the dates below.
Counsel: ________________________________ By: ________________________________________________________________ Name Title ________________________________________________________________ Address Date Counsel: ________________________________
By: ________________________________________________________________
Name Title ________________________________________________________________
Address Date Counsel: ________________________________ By: _______________________________________________________________ Name Title ________________________________________________________________ Address Date
_________________________________________ John Dinsmore, Date County Administrator
_________________________________________ Chair Person Date Otter Tail County Board of Commissioners Approved as to form and content: ____________________________________________ David Hauser Date Otter Tail County Attorney