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HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 08/01/2017AGENDA PACKET August 1, 2017 BOARD OF COMMISSIONERS MEETING 2.1 Draft CB Minutes for 07.25.2017 2.2 County Warrants~Bills 3.0 Fish & Wildlife Easement - Habitat Diane Lineburg 3.0 Fish & Wildlife Easement - Wetland Latana 3.0 Fish & Wildlife Easement - Wetland Olesen 3.0 Fish & Wildlife Easement Letter Latana LLC 4.1 2017 Performance Measures for Otter Tail County - Final Report 9.0 Highway Contracts 10.0 Auditor-Treasurer Agenda Items MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN July 25, 2017 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 25, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Froemming, second by Johnson and unanimously carried to approve the Board of Commissioners Agenda of July 25, 2017, as presented. Lakeland Mental Health Center Board Update Consent Agenda Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. July 11, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for July 25, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Approve Reappointment to Otter Tail Water Management District Board of Directors 5. Approve Tobacco & Off Sale 3.2 Malt Liquor License to Lakeland General Store Engineering Services – Culvert Crossing Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an engineering design services agreement between the County of Otter Tail and the Minnesota Department of Natural Resources for replacement of the culvert crossing on Crane Lake Dr. between Crane and Clitherall Lakes. Otter Tail County will design the project and the State will pay for the project which will be a fish friendly passageway. LMKP and DLD Lake Improvement District Agreements Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Project and Grant Allocation Agreement between the Little McDonald, Kerbs, and Paul LID and the Devils and Little Devils LID, and the Project Agreement between the County of Otter Tail and the Little McDonald, Kerbs, and Paul LID and the Devils and Little Devils LID as presented. Otter Tail County will be the fiscal host for the project. LMKP and DLD Lake Improvement District (LID) Project Mike Opat from Moore Engineering provided an update for the Little McDonald, Kerbs, and Paul (LMKP) LID and the Devils and Little Devils (DLD) LID outlet project. Otter Tail County is acting as the contracting agent for the project. Mr. Opat discussed right-of-way purchases and permits. Final permits for the project are expected this September. He requested that the County Board advertise for bids for the project with the condition that Public Works Director, Rick West, review the agreement prior to the project moving forward. Discussion followed regarding completion date and the need for finalized purchase agreements before the project begins. Motion by Rogness, second by Johnson and unanimously carried to give conditional authority to the Public Works Division to review the LMKP and DLD LID outlet project, follow the project and provide updates to the County Board. OTC Board of Commissioners’ Minutes July 25, 2017 Page 2 Purchase of Property for Future Highway Project Motion by Johnson, second by Lindquist and unanimously carried to approve purchase of the property at 1013 E. Fir Ave, Fergus Falls, MN, at the total cost of $163,295.57, for a future round about project to be paid out of the Highway Department budget. Highway Construction Contract – S.A.P. 056-672-005 & Etc. Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and Mark Sand & Gravel Co. of Fergus Falls, MN, for work on CSAH No. 72 from TH 78 to CSAH 8. Lakeland Mental Health Center Update As a committee member on the LMHC Board, Commissioner Roger Froemming provided an update on the organization/management of the center. Assistant County Attorney Position Motion by Rogness, second by Lindquist and unanimously carried to authorize an additional Assistant County Attorney position which is part of the transitional planning for the County Attorney’s office. Benefit Strategy and Funding Jessica Nikunen, Health and Welfare Consultant, provided health insurance strategy and funding documents dated July 25, 2017, and briefed the Board on additional options to fund the County’s benefit package. Lengthy discussion followed regarding the assumptions used in the models and the need to change the County’s funding structure to be more equitable and bring families back into the group. Commissioners requested further work on process and education. Detention Center Remodel Project Motion by Johnson, second by Rogness and unanimously carried to approve Change Order #2, in the amount of $2,083.00, payable to TF Powers Construction, Inc. for the holding cells and elevator project (Architect Project No. 41573) as recommended by the Facilities Manager. Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Amendment to extend the original agreement with the Detention Center Project Manager, Marland Hoff, to August 31, 2017. Recess & Reconvene At 9:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:00 a.m. Public Meeting – Glen & Craig Olson Farm Chairman Huebsch opened the County Board meeting for public comments regarding the construction of three 60’ x 560’ total confinement turkey barns with total animal units of 527.58 at the following location: Glen & Craig Olson, 54711 Co. Hwy 136, Parkers Prairie, MN NW¼ of the SW¼ of Section 32, Elmo Township, Otter Tail County The public meeting was held according to M.S. 116.07, Subd. 7(l). The MN Pollution Control Agency (MPCA) is responsible for issuing a permit for the proposed project. The County provides a local forum for the public to express their opinions regarding the project. Documents explaining the project were previously submitted and notice was provided to surrounding property owners. One person from the public spoke in favor of the project. There were no concerns expressed by the public at the meeting or in writing. OTC Board of Commissioners’ Minutes July 25, 2017 Page 3 Public Meeting Continued: Commissioners thanked Anez Consulting, Inc. for providing notice to surrounding property owners in advance of the public meeting. Due to the advance notice, the barns were repositioned on the site. Mr. Olson spoke about the benefits of new technology that will be utilized in the new barns. Commissioners spoke in favor of the project and requested a tour of one of the new facilities with the Economic Development Committee. Long Range Strategic Planning Craig Vaughn and Lance Bernard from SRF Consulting Group presented a Long-Range Planning powerpoint and briefed the Board on types of land use planning tools, comprehensive plans and corresponding state statutes. The planning tools the County could develop include Long-Range Plans, Strategic Plans, Financial Plans and Implementation Tools. The different requirements of a comprehensive plan and strategic plan were explained. A Long-Range Strategic plan can target specific land uses such as feedlots, parks and trails, highways and tourism. Many of the County’s current land use ordinances and highway master plans can be incorporated into a Strategic Plan. Lengthy discussion continued. Motion by Rogness, second by Lindquist and unanimously carried to refer land use long-range planning to the Public Works Committee to develop a recommendation for the framework to move forward with a vision of growth for Otter Tail County in the future. Recess & Reconvene At 10:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 11:05 a.m. Planning Commission Recommendations Preliminary Plat – “Canterbury Sands Second Addition” / Ken & Sandy Enstrom and Barry Fabian: Motion by Lindquist, second by Froemming and carried, with Rogness abstaining, to approve a Preliminary Plat titled “Canterbury Sands Second Addition” consisting of twelve (12) single family residential non- riparian lots as presented. The project is located in Pt GL 2 Bg NEly Cor Lot 19 Blk 1 Canterbury Sands S… (25.01 Acres), Section 28 of Everts Township; Silver Lake (56-302), RD. Conditional Use Permit – Middle Leaf Pleasure Grounds Assoc. / Kurt & Trish Fischer: Motion by Froemming, second by Johnson and unanimously carried to approve a Conditional Use Permit to add a patio to the property as presented. The proposal is located in CIC #43 Middle Leaf Pleasure Grounds, Unit #6 of Middle Leaf Pleasure Grounds, Section 22 of Leaf Lake Township; East (Middle) Leaf Lake (56-116), RD. Lamplight View Plat Request A letter was received requesting a change to the Lamplight View Plat conditions to: 1) apply the motorized vehicle restriction to the complete property; and 2) implement a 10’ setback from the property lines for any lakeshore access. Lengthy discussion followed regarding the approved boardwalk and ATV access to the lake through the wetland during dry conditions. Land & Resource Management Director, Bill Kalar, indicated that that there is no law prohibiting 4-wheelers in a wetland area unless it results in draining, filling or excessive destruction of the wetland. The MN Department of Natural Resource (DNR) has enforcement jurisdiction in this case. Commissioners requested that Mr. Kalar forward this to the DNR Conservation Officer to be sure there is no violation of the Wetland Conservation Act (WCA) rules. OTC Board of Commissioners’ Minutes July 25, 2017 Page 4 Final Plat – “Prosperity Point” Motion by Johnson, second by Froemming and unanimously carried to approve the Final Plat titled “Prosperity Point” located in Section 10 and Section 15 of Candor Township; Trowbridge (Leek) Lake (56-532) and Ida Lake (56-534) as presented by the Land & Resource Director. Compliance Inspection Policy Motion by Rogness, second by Johnson and unanimously carried to approve the Draft Land & Resource Management Compliance Inspection Policy dated June 27, 2017, as presented. Certificate of Correction to Plat Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Certificate of Correction to Plat for the Final Plat titled 1912 Foursquare Addition. One Watershed, One Plan Discussion Brad Mergens and Darren Newville, Soil & Water Conservation District (SWCD) Managers, and Bill Kalar, OTC Land & Resource Director, submitted a document titled “One Watershed, One Plan Operating Procedures” from the MN Board of Water & Soil Resources (BWSR) dated March 23, 2016. Mr. Mergens indicated that One Watershed, One Plan will replace the comprehensive County Water Plan which is valid through 2019. MN BWSR is changing water planning on a County basis to planning around the State’s major watersheds, to be accomplished over a ten year transition period. Otter Tail County has ten (10) watersheds, many with a small percentage of land area in the watershed. BWSR will fund the research and development of One Watershed, One Plan for the Pomme de Terre, Buffalo-Red River, and Mistinka/Bois de Sioux Watersheds. Discussion followed regarding committees, representatives and voting for the various Watershed District Boards. Updates will be provided to the County Board of Commissioners as the plans are developed. Recess & Reconvene At 12:00 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and lunch. The Board meeting was reconvened at 1:40 p.m. Examiner of Titles Motion by Johnson, second by Lindquist and unanimously carried to authorize a fee increase from $750.00 per year to $1,000.00 per year for Attorney Robert Russell, Examiner of Titles, as requested by the Recorder. Public Health Reimbursement Fees Motion by Rogness, second by Lindquist and unanimously carried to approve increases for public health services effective July 1, 2017, as approved by the legislature and presented by the Public Health Director. The document for the fee increases is titled “Updated Public Health Charges for 2017” dated 07/11/2017. Pictometry Demonstation Dean Larson, Pictometry District Manager, presented a powerpoint to demonstrate the benefits of aerial photographs used in a multi-purpose computer software program to give the County tools to survey land quickly and efficiently for uses e.g. ditch inspection, highways, land uses, property assessments, emergency management and economic development. Discussion followed regarding ownership of the data, the importance of an authoritative source of information and cost and licensing of the software. Motion by Johnson, second by Rogness and unanimously carried to purchase the pictometry software package at an approximate cost of $88,000 for three (3) years with annual renewal after three years of $88,000, from Pictometry International Corp. of Rochester, NY, as recommended by County Land Services Managers. The Recorder’s Technology Fund will be used to pay for this software. OTC Board of Commissioners’ Minutes July 25, 2017 Page 5 Vulnerable Adult Program Members of the Human Services Vulnerable Adult Unit briefed the Board on the 2016 program, statistics, caseloads and guidelines for prioritizing reports for investigation and provided corresponding documents. Expense Reimbursement Motion by Rogness, second by Lindquist and unanimously carried to reimburse Deputy Ryan Brasel for his out-of-pocket transport costs, in the amount of $161.56, as requested by the Sheriff. Addendum to Arbitrage Monitoring Services Motion by Rogness, second by Johnson and unanimously carried to authorize the County Auditor- Treasurer’s signature on the Addendum Contract for Arbitrage Monitoring Services for the following obligation: $1,335,000 General Obligation Improvement Bonds, Series 2017A dated June 1, 2017 Forgiveness of Tax Penalty Requests Motion by Rogness, second by Lindquist and unanimously carried to deny the request of Pelican Lake Properties, LLC for the forgiveness of accrued penalty, in the amount of $622.96, as of June 30, 2017, on parcels in Dunn Township. The denial is based on the fact that this issue of non-payment of taxes was due to logistics not health and therefore, does not qualify under the County’s tax forgiveness policy/guidelines. Motion by Lindquist, second by Rogness and unanimously carried to approve the request of Sam Katz for the forgiveness of accrued penalty as of June 2017, in the amount of $116.81, on Parcel 30-000-99-0390- 000, because the reason for late payment falls under the County’s tax forgiveness policy/guidelines. The property is listed under the name of Jona Katz. Credit Card Balance Increase Motion by Lindquist, second by Froemming and unanimously carried to increase the credit card balance from $2,500 to $5,000 for Transport Deputy, Ryan Brasel, as recommended by the Sheriff. Dead Lake Township Commissioners acknowledged receipt of a letter from Dead Lake Township requesting financial assistance for the upkeep of 385th Street. Motion by Rogness, second by Johnson and unanimously carried to refer the letter to the Public Works Division. Adjournment At 3:10 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, August 1, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 7/25/2017 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 5 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 6 csteinba COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 7/27/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N Y D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:39PM csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 4,780.36 37.03 8,800.00 152.40 214.20 12,000.00 499.61 1,483.22 653.40 2,643.74 9.46 8.38 19.19 8,800.00 152.40 150.00 64.20 12,000.00 375.84 123.77 47.00 41.00 Page 2Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14813 ALBANY RECYCLING CENTER 50-000-000-0150-6859 MISC RECYCLING 12424 Electronic Disposal 50-000-000-0170-6859 MISC RECYCLING 12425 Electronic Disposal 50-000-000-0170-6859 MISC RECYCLING 12428 Electronic Disposal 3 Transactions14813 13620 AMERIPRIDE SERVICES INC 50-000-000-0000-6290 ACCT 160002035 1601474016 Contracted Services 50-390-000-0000-6290 ACCT 160002035 1601474016 Contracted Services. 50-399-000-0000-6290 ACCT 160002035 1601474016 Contracted Services. 3 Transactions13620 13309 AMUNDSON PETERSON INC 10-304-000-0000-6343 EQUIPMENT RENTAL Equipment Rental 1 Transactions13309 13718 APEX EQUIPMENT LLC 50-399-000-0000-6306 SUPPLIES 2665 Repair/Maint. Equip 1 Transactions13718 12931 BAILEY/LOREN K 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 MILEAGE 8/1/17 Mileage 2 Transactions12931 13913 BARGEN INCORPORATED 10-306-000-0000-6805 NUVO GAP REPAIR PROJECT Nonexpense Disbursements 1 Transactions13913 14163 BATTERY JUNCTION 01-201-000-0000-6491 ACCT 551334 BATTERIES 1076711 General Supplies 01-201-000-0000-6406 ACCT 551334 BATTERIES 1078829 Office Supplies 2 Transactions14163 31037 BECKER CO SHERIFF 01-091-000-0000-6369 CIVIL PAPERS C201700799 IN201700920 Miscellaneous Charges 01-091-000-0000-6369 CIVIL PAPERS C201700800 IN201700921 Miscellaneous Charges Otter Tail County Auditor ALBANY RECYCLING CENTER AMERIPRIDE SERVICES INC AMUNDSON PETERSON INC APEX EQUIPMENT LLC BAILEY/LOREN K BARGEN INCORPORATED BATTERY JUNCTION csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 147.70 26.50 254.96 72.23 375.00 253.79 35,174.38 231.42 59.70 19.50 7.00 200.00 25.00 29.96 72.23 375.00 150.00 103.79 35,174.38 200.00 25.00 6.42 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-091-000-0000-6369 CIVIL PAPERS C201700801 IN201700922 Miscellaneous Charges 3 Transactions31037 1755 BEN HOLZER UNLIMITED 50-000-000-0130-6290 DRINKING WATER 62865NYM Contracted Services. 50-000-000-0110-6290 DRINKING WATER 62949BL Contracted Services. 2 Transactions1755 11455 BERGQUIST/RICHARD 22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges 3 Transactions11455 8082 BESEMAN/WILLIAM 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8082 31803 BEYER BODY SHOP INC 01-201-000-0000-6396 TOW CF 17021386 26473 Special Investigation 1 Transactions31803 11652 BOYER/RODNEY 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 PER DIEM 8/1/17 Mileage 2 Transactions11652 386 BRAUN INTERTEC CORPORATION 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions386 11453 BRENNAN/KEVIN 22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges 3 Transactions11453 Otter Tail County Auditor BECKER CO SHERIFF BEN HOLZER UNLIMITED BERGQUIST/RICHARD BESEMAN/WILLIAM BEYER BODY SHOP INC BOYER/RODNEY BRAUN INTERTEC CORPORATION BRENNAN/KEVIN csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 19,102.28 650.00 145.52 133.23 149.95 114.05 2,688.75 234.27 19,102.28 650.00 145.52 133.23 149.95 54.39 59.66 965.00 1,723.75 71.77 162.50 195.81 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9528 BRIAN M RIPLEY EXCAVATING 10-302-000-0000-6505 CLASS 5 Aggregates 1 Transactions9528 14096 BRUMMER PERFORMANCE 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 1 Transactions14096 8095 BUELOW/DAVID 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8095 8115 BURNS/JILLIAN 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8115 3319 BUSHMAN/JOHN 10-304-000-0000-6526 SHOES Uniforms 1 Transactions3319 3423 BUY-MOR PARTS & SERVICE LLC 50-399-000-0000-6304 ACCT 100331 AIR LINE REPAIR 046047 Repair And Maint-Vehicles 50-399-000-0000-6304 ACCT 100331 GLANDHANDS 046086 Repair And Maint-Vehicles 2 Transactions3423 1227 CARR'S TREE SERVICE 01-112-101-0000-6572 TREATMENT OF 2 ELM TREES 28381 Repair And Maintenance Supplies 10-302-000-0000-6350 SPRAYING Maintenance Contractor 2 Transactions1227 8930 CERTIFIED AUTO REPAIR 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 10-304-000-0000-6572 BATTERY Repair And Maintenance Supplies 2 Transactions8930 5173 CHESHIRE/RYAN C 01-091-000-0000-6330 MILEAGE - NDAA CONFERENCE 8/1/17 Mileage Otter Tail County Auditor BRIAN M RIPLEY EXCAVATING BRUMMER PERFORMANCE BUELOW/DAVID BURNS/JILLIAN BUSHMAN/JOHN BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE CERTIFIED AUTO REPAIR csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 245.81 39.38 111.00 10,000.00 552.50 1,527.38 890.21 240.00 50.00 39.38 46.75 64.25 10,000.00 289.00 263.50 1,456.00 71.38 890.21 240.00 174.44 Page 5Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-091-000-0000-6331 MEALS - NDAA CONFERENCE 8/1/17 Meals And Lodging 2 Transactions5173 5580 CITIZENS ADVOCATE 01-124-000-0000-6240 PC MTG 7/12/17 14727 Publishing & Advertising 1 Transactions5580 9087 CODE 4 SERVICES LLC 01-201-000-0000-6304 UNIT 1406 R&R SIREN SPEAKER 3485 Repair And Maintenance 01-201-000-0000-6304 UNIT 1610 REMOUNT BRACKET 3487 Repair And Maintenance 2 Transactions9087 3068 COMPUTER INFORMATION SYSTEMS 01-201-000-0000-6347 RMS SITE LICENSE PYMT 1 235573 Computer Maint. Contract 1 Transactions3068 7479 CONCEPT CATERING 02-219-000-0000-6369 MEALS - TRAINING 7/20-7/21/17 866810 Miscellaneous Charges 02-219-000-0000-6369 MEALS - TRAINING 6/14/17 866811 Miscellaneous Charges 2 Transactions7479 32603 COOPERS TECHNOLOGY GROUP 01-127-000-0000-6406 ACCT 2189988310 CHAIR/MOUNT 419784 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 419848 Office Supplies 2 Transactions32603 7834 CROP PRODUCTION SERVICES 10-302-000-0000-6513 HERBICIDES Herbicides 1 Transactions7834 1496 DAN'S TOWING & REPAIR 01-201-000-0000-6396 TOW CF 12021282 40906 Special Investigation 1 Transactions1496 13986 DANZEISEN/LLOYD 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage Otter Tail County Auditor CHESHIRE/RYAN C CITIZENS ADVOCATE CODE 4 SERVICES LLC COMPUTER INFORMATION SYSTEMS CONCEPT CATERING COOPERS TECHNOLOGY GROUP CROP PRODUCTION SERVICES DAN'S TOWING & REPAIR csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 174.44 281.89 679.45 74,842.50 165.88 300.00 197.42 356.40 16.05 281.89 679.45 74,842.50 35.00 14.62 116.26 300.00 197.42 356.40 16.05 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions13986 9655 DEPT OF HUMAN SERVICES 01-063-000-0000-6210 ACCT 14431200 POSTAGE A300IC56172I Postage Meter 1 Transactions9655 10250 DIGI-KEY ELECTRONICS 2985686 01-112-110-0000-6572 ACCT 2985686 58397013 Repair And Maintenance Supplies 1 Transactions10250 13736 DM ENTERPRISES 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions13736 6858 DULSKI/JOEL 01-044-000-0000-6242 GRADING FEE 6/15/17 Registration Fees 01-044-000-0000-6331 MEALS DURING CASE STUDY 7/19/17 Meals And Lodging 01-044-000-0000-6331 LODGING - CASE STUDY 7/19/17 Meals And Lodging 3 Transactions6858 941 EGGE CONSTRUCTION INC 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions941 14640 ELDRIDGE/TRACY 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions14640 367 F-M FORKLIFT SALES & SERVICE INC 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 1 Transactions367 8002 FIELD/TERRY 50-000-000-0000-6330 MILEAGE 7/15/17 8/1/17 Mileage 1 Transactions8002 383 FIRST LUTHERAN CHURCH Otter Tail County Auditor DANZEISEN/LLOYD DEPT OF HUMAN SERVICES DIGI-KEY ELECTRONICS 2985686 DM ENTERPRISES DULSKI/JOEL EGGE CONSTRUCTION INC ELDRIDGE/TRACY F-M FORKLIFT SALES & SERVICE INC FIELD/TERRY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 1,170.00 489.11 251.12 1,700.00 284.52 211.00 171.22 147.68 169.95 1,170.00 489.11 150.00 101.12 700.00 1,000.00 284.52 211.00 171.22 147.68 169.95 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-112-101-0000-6349 PARKING LOT RENTAL 3RD QTR 42 Miscellaneous Rentals 1 Transactions383 2497 FORCE AMERICA DISTRIBUTING LLC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions2497 12835 GABE/RICHARD B 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 MILEAGE 8/1/17 Mileage 2 Transactions12835 9218 GALLAGHER BENEFIT SERVICES INC 01-031-000-0000-6276 CONSULTING FEES 120432 Professional Services 01-031-000-0000-6276 HEALTH & WELFARE JULY 2017 121269 Professional Services 2 Transactions9218 2384 GENERAL PARTS LLC 01-112-106-0000-6572 ACCT 47470 TANK COVE ASSY 1620368 Repair And Maint Supplies 1 Transactions2384 11754 GRANITE ELECTRONICS 01-201-000-0000-6315 ACCT 03188 RADIO REPAIR 153004796-1 Radio Repair Charges 1 Transactions11754 14641 GUNDERSON/GARY 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions14641 8161 HANNEMAN/MACORRA 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8161 11712 HARTHUN/TRENT 10-304-000-0000-6526 SHOES Uniforms 1 Transactions11712 Otter Tail County Auditor FIRST LUTHERAN CHURCH FORCE AMERICA DISTRIBUTING LLC GABE/RICHARD B GALLAGHER BENEFIT SERVICES INC GENERAL PARTS LLC GRANITE ELECTRONICS GUNDERSON/GARY HANNEMAN/MACORRA HARTHUN/TRENT csteinba COMMISSIONER'S VOUCHERS ENTRIESConstruction Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 4,780.00 916.25 3,099.00 462.12 6,291.54 140.00 429.91 343.49 4,780.00 846.00 70.25 3,099.00 462.12 6,291.54 140.00 200.00 25.00 204.91 343.49 140.20 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11820 HOFF/MARLAND 17-250-000-0000-6671 PROJECT 41573 SITE VISITS 7/26/17 Buildings - Capital Improvements 1 Transactions11820 3372 HOTSY EQUIPMENT OF MN 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 2 Transactions3372 5835 HOUSTON ENGINEERING INC 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions5835 38100 INNOVATIVE OFFICE SOLUTIONS 50-000-000-0000-6406 ACCT 565373 SUPPLIES 033579 Office Supplies 1 Transactions38100 10049 INTERSTATE ENGINEERING INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions10049 11098 JAKE'S JOHNS LLC 10-302-000-0000-6500 SERVICE Supplies 1 Transactions11098 11456 JOHNSON/MICHAEL 22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges 22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges 3 Transactions11456 1002 KIMBALL MIDWEST 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1002 8169 KUGLER/JOSEPHINE 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage Otter Tail County Auditor HOFF/MARLAND HOTSY EQUIPMENT OF MN HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS INTERSTATE ENGINEERING INC JAKE'S JOHNS LLC JOHNSON/MICHAEL KIMBALL MIDWEST csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 140.20 711.00 328.00 29.50 1,450.00 332.01 260.00 6,072.00 334.35 376.65 328.00 29.50 465.00 465.00 260.00 260.00 332.01 260.00 6,072.00 1,169.75 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions8169 79 LAKE REGION HEALTHCARE 01-250-000-0000-6436 HOLMQUIST,LEVI 2793727/7054796 6/30/17 New hire start up cost 01-250-000-0000-6436 PRUDHOMME, B 2769768/7054233 6/5/17 New hire start up cost 2 Transactions79 25146 LAKELAND MENTAL HEALTH CENTER 01-091-000-0000-6270 ACCT 301997 CONTRACTED SERVICE 6/2/17 Misc Professional-Expert Witness 1 Transactions25146 41450 LAKES COUNTRY SERVICE CO OP 01-250-000-0000-6436 ACCT 3638 TESTING FOR B.P.84727 New hire start up cost 1 Transactions41450 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 CARDBOARD 7/18/17 71701 Contracted Services. 50-399-000-0000-6290 CARDBOARD 7/24/17 71702 Contracted Services. 50-399-000-0000-6290 PAPER 7/24/17 71723 Contracted Services. 50-399-000-0000-6290 PAPER 7/24/17 71724 Contracted Services. 4 Transactions81 1020 LAWSON PRODUCTS INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1020 10883 LEIGHTON BROADCASTING/DL 02-612-000-0000-6369 INVASIVE SPECIES CAMPAIGN 99692-1RV1 Miscellaneous Charges 1 Transactions10883 14149 LM ROAD SERVICES LLC 10-302-000-0000-6350 SPRAYING Maintenance Contractor 1 Transactions14149 41638 LOCATORS & SUPPLIES INC 50-399-000-0000-6426 ACCT 23-52F1 SHIRTS & VESTS 0258395-IN Clothing Allowance Otter Tail County Auditor KUGLER/JOSEPHINE LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LEIGHTON BROADCASTING/DL LM ROAD SERVICES LLC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 1,169.75 104.44 272.94 442.51 36.34 113.20 1,575.00 12,745.04 20.00 104.44 272.94 442.51 36.34 113.20 1,575.00 12,745.04 20.00 312.00 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions41638 8170 MAPES/ERIN 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8170 36132 MARCO INC ST LOUIS 01-122-000-0000-6342 ACCT 35700038 CN 500-0450685 334978608 Service Agreements 1 Transactions36132 2721 MARCO TECHNOLOGIES LLC 10-301-000-0000-6342 SERVICE AGREEMENT Service Agreements 1 Transactions2721 9930 MARKS FLEET SUPPLY INC 50-399-000-0000-6306 ACCT 984898 SUPPLIES 063021/1 Repair/Maint. Equip 1 Transactions9930 1029 MATHISON CO 10-303-000-0000-6342 SERVICE CONTRACT Service Agreements 1 Transactions1029 3593 MHSRC RANGE 01-201-000-0000-6171 CLASS ID 40426 PIT 629430-5923 Tuition And Education Expenses 1 Transactions3593 7573 MIDSTATES EQUIPMENT & SUPPLY 10-302-000-0000-6510 SUPPLIES Bituminous Material 1 Transactions7573 7661 MINNKOTA ENVIRO SERVICES INC 01-091-000-0000-6342 ACCT 1143 SHREDDING SERVICES 386090 Service Agreements 1 Transactions7661 1043 MN DEPT OF COMMERCE 50-000-000-0170-6290 INSPECTION # 19001506 7/18/17 DEV-00038383 Contracted Services. Otter Tail County Auditor LOCATORS & SUPPLIES INC MAPES/ERIN MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MATHISON CO MHSRC RANGE MIDSTATES EQUIPMENT & SUPPLY MINNKOTA ENVIRO SERVICES INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 312.00 246.18 211.05 191.73 1,261.46 4,800.00 142.50 1,526.04 685.65 218.56 27.62 211.05 191.73 1,261.46 2,400.00 2,400.00 142.50 1,526.04 685.65 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1043 42835 MOORE MEDICAL LLC 01-250-000-0000-6432 ACCT 1224189 SUPPLIES 99541189 Medical Incarcerated 01-250-000-0000-6432 ACCT 1224189 CATHETER 99546100 Medical Incarcerated 2 Transactions42835 10011 NEIL DORNBUSCH & ASSOCIATES 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions10011 43227 NELSON AUTO CENTER 50-000-000-0000-6304 A/R 9984898 SWITCH ASSY 6169894 Repair And Maintenance 1 Transactions43227 595 NETWORK SERVICES COMPANY 01-112-108-0000-6485 ACCT 655-790197 SUPPLIES 41306 Custodian Supplies 1 Transactions595 9013 NEWMAN SIGNS, INC 02-612-000-0000-6369 ACCT OTT-02010 BILLBOARD BLT0006521 Miscellaneous Charges 02-612-000-0000-6369 ACCT OTT-02-010 BILLBOARD BLT0007624 Miscellaneous Charges 2 Transactions9013 7067 NICE LAW OFFICE 01-013-000-0000-6262 56-PR-17-985 MCNINCH 7/5/17 Public Defender 1 Transactions7067 1073 OLSEN COMPANIES 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1073 612 OLSON OIL CO INC 50-000-000-0170-6565 ACCT 22631 DIESEL 13296 Fuels - Diesel 1 Transactions612 8188 OLSON/BRYAN Otter Tail County Auditor MN DEPT OF COMMERCE MOORE MEDICAL LLC NEIL DORNBUSCH & ASSOCIATES NELSON AUTO CENTER NETWORK SERVICES COMPANY NEWMAN SIGNS, INC NICE LAW OFFICE OLSEN COMPANIES OLSON OIL CO INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula OTTER TAIL LAKES COUNTRY ASSOCIATION PEMBERTON SORLIE RUFER KERSHNER PLLP Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 222.58 499.11 69.68 60.00 14,290.00 267.33 487.95 4.50 222.58 499.11 69.68 24.00 36.00 4,662.00 9,628.00 267.33 487.95 4.50 254.91 254.91 254.91 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions8188 5686 OTIS ELEVATOR CO 01-112-106-0000-6342 ACCT 284651 05630817 Service Agreements 1 Transactions5686 624 02-612-000-0000-6369 AIS FIGHTERS WEBSITE DOMAINS INV-0455 Miscellaneous Charges 1 Transactions624 9510 OTTERTAIL BAKERY 01-201-000-0000-6369 ROLLS FOR INTEL MEETING 0427-2 Miscellaneous Charges 02-219-000-0000-6369 ROLLS - TRAINING 0427-4 Miscellaneous Charges 2 Transactions9510 7392 OTTERTAIL TRUCKING INC 50-000-000-0120-6290 HAULING CHARGES 34757 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 34757 Contracted Services. 2 Transactions7392 631 OVERHEAD DOOR CO OF FERGUS FALLS 01-112-101-0000-6572 SERVICE CALL/PARTS 13296 Repair And Maintenance Supplies 1 Transactions631 137 01-031-000-0000-6276 20123713-000M 39 Professional Services 1 Transactions137 45041 PERHAM OFFICE SUPPLY 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions45041 1412 PHILLIPE LAW OFFICE 01-013-000-0000-6262 56-PR-17-1855 B TASTAD 6/29/17 Public Defender 01-013-000-0000-6262 56-PR-17-1866 J NORIEGA 7/12/17 Public Defender 01-013-000-0000-6262 56-PR-17-1855 B TASTAD 7/13/17 Public Defender OTTER TAIL LAKES COUNTRY ASSOCIATION PEMBERTON SORLIE RUFER KERSHNER PLLP Otter Tail County Auditor OLSON/BRYAN OTIS ELEVATOR CO OTTERTAIL BAKERY OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FALLS PERHAM OFFICE SUPPLY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 764.73 639.95 450.00 800.00 19,877.72 582.00 176.02 142.86 292.32 639.95 450.00 800.00 19,877.72 150.00 432.00 176.02 142.86 150.00 142.32 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions1412 45072 PINE PLAZA TV & APPLIANCE 01-112-000-0000-6487 REFRIDGERATOR & ICE MAKER 85469 Tools & Minor Equipment 1 Transactions45072 9971 PRAIRIE RESTORATIONS INC 01-112-109-0000-6572 PRJ3438 VEGETATION MANAGEMENT 7478 Repair And Maintenance Supplies 1 Transactions9971 12526 PRECISE MRM LLC 01-149-000-0000-6369 ACCT 679827 FLAT DATA PLAN IN200-1013358 Miscellaneous Charges 1 Transactions12526 2004 R & R READY MIX INC 10-302-000-0000-6505 SAND Aggregates 1 Transactions2004 675 RINGDAHL AMBULANCE INC 01-205-000-0000-6273 BODY TRANSPORT M LAMB 7/18 201684 Coroner Expense 01-250-000-0000-6432 COOK, J TRANSPORT TO LRH 17-5376 Medical Incarcerated 2 Transactions675 14645 ROLLIE/WILLIAM 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions14645 14646 SALATHE/HUNTER 02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage 1 Transactions14646 11682 SCHWARTZ/ROBERT E 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 MILEAGE 8/1/17 Mileage 2 Transactions11682 158 SECURITY STATE BANK Otter Tail County Auditor PHILLIPE LAW OFFICE PINE PLAZA TV & APPLIANCE PRAIRIE RESTORATIONS INC PRECISE MRM LLC R & R READY MIX INC RINGDAHL AMBULANCE INC ROLLIE/WILLIAM SALATHE/HUNTER SCHWARTZ/ROBERT E csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 164.80 33.83 410.00 1,601.04 479.55 280.00 142.76 375.00 1,200.00 164.80 33.83 410.00 1,601.04 479.55 140.00 140.00 142.76 375.00 1,200.00 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-042-000-0000-6369 DEPOSIT SLIPS - MOTOR VEHICLE 7/20/17 Miscellaneous Charges 1 Transactions158 19005 SERVICE FOOD SUPER VALU 01-002-000-0000-6369 K3210 25JUL17 Miscellaneous Charges 1 Transactions19005 48638 SIGNWORKS SIGNS & BANNERS LLC 50-000-000-0000-6848 RECYCLING MAGNET/DECAL/BANNER 1843 Public Education 1 Transactions48638 6321 SRF CONSULTING GROUP INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions6321 10646 STAPLES BUSINESS ADVANTAGE 10-301-000-0000-6406 SUPPLIES Office Supplies 1 Transactions10646 719 STEIN/WAYNE 01-041-000-0000-6242 REIMB TRAINING REGISTRATION RO 7/18/17 Registration Fees 01-043-000-0000-6242 REIMB TRAINING REGISTRATION LG 7/18/17 Registration Fees 2 Transactions719 48183 STEINS INC 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 785109 Custodian Supplies 1 Transactions48183 7461 STEVE SCHIERER APPRAISALS 10-303-000-0000-6683 APPRAISAL REPORT Right Of Way, Ect. 1 Transactions7461 14067 SUMMIT COMPANIES 01-112-110-0000-6572 ACCT OTTERT6 LOCK STATIONS 2115956 Repair And Maintenance Supplies 1 Transactions14067 13292 SWISHER/DAWN Otter Tail County Auditor SECURITY STATE BANK SERVICE FOOD SUPER VALU SIGNWORKS SIGNS & BANNERS LLC SRF CONSULTING GROUP INC STAPLES BUSINESS ADVANTAGE STEIN/WAYNE STEINS INC STEVE SCHIERER APPRAISALS SUMMIT COMPANIES csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 221.30 2,287.50 305.95 400.00 1,113.00 600.00 481.91 435.00 16.78 204.52 2,287.50 175.00 130.95 400.00 1,113.00 600.00 300.00 181.91 220.00 170.00 45.00 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-044-000-0000-6331 MEAL - MAAO WORKSHOP 7/19/17 Meals And Lodging 01-044-000-0000-6331 LODGING - MAAO WORKSHOP 7/19/17 Meals And Lodging 2 Transactions13292 14637 TERRACON CONSULTANTS INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions14637 42537 THIS WEEKS SHOPPING NEWS 02-612-000-0000-6369 ACCT 6144 LAKESHORE NEWS 42952 Miscellaneous Charges 50-000-000-0000-6240 ACCT 1980 BULB COLLECTION 43001 Publishing & Advertising 2 Transactions42537 2049 THOMPSON/JOSLYN 10-304-000-0000-6526 SHOES Uniforms 1 Transactions2049 183 THOMSON REUTERS - WEST 01-091-000-0000-6455 ACCT 1000520140 JUN 2017 836396319 Reference Books & Literature 1 Transactions183 6176 THORSON/JOHN 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions6176 11949 TRITES/DAVID 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 MILEAGE 8/1/17 Mileage 2 Transactions11949 14162 UNLIMITED AUTO GLASS 01-149-000-0000-6354 UNIT 119 REPLACE WINDSHIELD 2088 Insurance Claims 01-149-000-0000-6354 UNIT 100 REPLACE WINDSHIELD 2116 Insurance Claims 01-149-000-0000-6354 UNIT 85 CHIP REPAIR 2526 Insurance Claims 3 Transactions14162 51002 VICTOR LUNDEEN COMPANY Otter Tail County Auditor SWISHER/DAWN TERRACON CONSULTANTS INC THIS WEEKS SHOPPING NEWS THOMPSON/JOSLYN THOMSON REUTERS - WEST THORSON/JOHN TRITES/DAVID UNLIMITED AUTO GLASS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 1,647.31 787.50 26,335.60 22.30 205.64 312,250.13 20.31 739.65 887.35 450.00 337.50 8,519.61 17,815.99 22.30 150.00 55.64 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-122-000-0000-6406 ACCT 7490 SUPPLIES 1058826 Office Supplies 01-122-000-0000-6406 ACCT 7490 SEWER PERMIT CARDS 424830 Office Supplies 50-000-000-0000-6406 ACCT 7495 LASER WEIGHING DOCS 424797 Office Supplies 3 Transactions51002 3706 VIKING COCA-COLA 01-112-000-0000-6404 ACCT 9804282 COFFEE 1957868 Coffee Supplies 01-112-000-0000-6404 ACCT 9804282 COFFEE 1966956 Coffee Supplies 2 Transactions3706 2278 WASTE MANAGEMENT 50-000-000-0120-6852 ACCT 3-85099-73002 0000749-0010-1 Msw By Passed Expense 50-000-000-0170-6852 ACCT 3-85099-73002 0000749-0010-1 Msw By Passed Expense 2 Transactions2278 9357 WAYNE'S TOOLWAGON 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions9357 11653 WILSON/WARREN R 01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem 01-124-000-0000-6330 MILEAGE 8/1/17 Mileage 2 Transactions11653 Final Total ............122 Vendors 173 Transactions Otter Tail County Auditor VICTOR LUNDEEN COMPANY VIKING COCA-COLA WASTE MANAGEMENT WAYNE'S TOOLWAGON WILSON/WARREN R csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Copyright 2010-2017 Integrated Financial Systems 1:39PM7/27/17 Page 17Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts 34,582.40 1 7,721.02 2 212,762.54 10 4,780.00 17 916.29 22 51,487.88 50 312,250.13 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Construction Fund County Ditch Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Council on Local Results and Innovation 2017 Standard Measures for Counties Table of Contents Public Safety Page(s) 1.Part I and II Crime Rates……………………………………………………………………………… 2 2.Deputy Response Time……………………………………………………………………………….. 2 3.Total number of accidents that occur on CSAH/County/Township Roads………………………….. 3 Probation/Corrections4.% of adult offenders with a new felony conviction within 3 years…………………………………… 3 Public Works5.Hours to plow complete system during a snow event………………………………………………… 3 6.Average county pavement condition rating…………………………………………………………… 3 7.Average Bridge Sufficiency Rating…………………………………………………………………… 3 Public Health/Social Services8.General life expectancy……………………………………………………………………………….. 3 9.Tobacco and Alcohol Use……………………………………………………………………………... 4 10. Percentage of low birth‐weight births…………………………………………………………………. 4 11. Workforce participation rate among MFIP and DWP recipients……………………………………… 4 12. % of children - recurrence of maltreatment within 12 months………………………………………… 4 13. Child Support Program Cost Effectiveness……………………………………………………………. 4 14. Per Capita Cost Report………………………………………………………………………………… 4 Property Records, Valuation, Assessment15. Level of assessment ratio……………………………………………………………………………… 5 16. Turn‐around time: Recording/indexing/returning real estate documents……………………………. 5 Elections17. Accuracy of post‐election audit……………………………………………………………………….. 5 Veterans Services18. Dollars brought into county for veterans' benefits Federal and State dollars………………………… 5 19. Percentage of veterans receiving federal benefits……………………………………………………. 5 Parks, Libraries20. Number of annual visits per 1,000 residents…………………………………………………………. 5 Budget, Financial21. Bond rating…………………………………………………………………………………………… 6 22. Debt service levy per capita; outstanding debt per capita…………………………………………… 6 Environmental23. Recycling percentage Available in the SCORE report……………………………………………….. 6 24. Amount of hazardous household waste and electronics collected……………………………………. 6 Appendices:o Otter Tail County Resolution No. 2017 – 44: Statewide Performance Measures……………… 7 o Overview of the Council on Local Results and Innovation……………………………………… 8 Otter Tail County June 29, 2017 Page 2 of 8 1. Public Safety: Part I and II Crime Rates Difference 2013 2014 2015 2016 2015 to 2016 Homicide 1 0 0 0 NC Manslaughter 0 0 0 0 NC Criminal Sexual Conduct – Child Victim 31 28 42 35 -17% Criminal Sexual Conduct – Adult Victim 6 6 10 6 -33% Robbery 0 2 0 0 NC Domestic Assault 81 89 92 88 -4% Assaults – Other 43 46 39 31 -21% Terroristic Threats 24 29 26 24 -8% Burglary 184 119 155 171 +10% Theft 272 250 216 243 +13% Motor Vehicle Theft and Tampering 30 36 43 29 -33% Arson 0 2 2 3 +50% Forgery and Counterfeiting 6 7 5 10 +200% Fraud – Others 51 62 46 59 +28% Fraud – Checks 13 31 12 15 +20% Stolen Property Offenses 6 5 12 13 +8% Vandalism 149 145 135 128 -5% Trespass 60 64 44 40 -9% Littering 22 26 38 25 -34% Weapons Offenses 12 8 16 15 -6% Other Sex Offenses (Exposure, Peeping, etc.) 1 6 8 9 +13% Drug Violations 104 90 110 136 +24% Vulnerable Adults 14 39 33 33 NC Child Abuse and Neglect 167 274 277 219 -21% DUI 177 130 131 130 -1% Liquor Law Violations 59 51 83 49 -41% Public Peace 160 173 147 96 -35% Juvenile Runaway 27 25 22 26 +18% Harassment/Protection Order Violation 52 40 39 46 +18% Gross Misd. Traffic Violations 21 24 48 35 -27% All Other Offenses (Part I and II) 65 68 49 162 +330% Totals Part I and II Offenses 1,838 1,875 1,880 1,876 NC 2. Public Safety: Deputy Response Time: Time it takes on top‐priority calls from dispatch to the first officer on scene o Due to the size of the county1, the County has not established deputy response time parameters. o The Sheriff’s Office assigns deputies to areas to ensure prompt response to law enforcement calls 1 Geographically, Otter Tail County is the seventh (7th ) largest Minnesota County. Total area is 2,225 square miles, of which 1,972 square miles are comprised of land and 252 square miles (11%) are covered by water Otter Tail County June 29, 2017 Page 3 of 8 3. Public Safety: Total number of accidents that occur on County State Aid Highways, County Roads and Un‐Organized Township Roads that involve fatalities and injury: Two sources – “Towards Zero Death” reports and county records 2016-2017 o 2016-20172: Injuries crashes totaled 107. Accident Related Fatalities: 2 4. Probation/Corrections: Percent of adult offenders with a new felony conviction within 3 years of discharge: MN Sentencing Guidelines Commission o Adult offenders who are placed on a formal, supervised probation to County Probation will be tracked for three years following their discharge to determine if they have a new felony conviction in the State of Minnesota. Category 2013 2014 2015 2016 Cases Closed 100 104 104 94 Subsequent Felony Convictions 11 6 7 7 Percentage with New Felony 11.00% 6.24% 7.28% 6.58% 5. Public Works: Hours to plow complete system during a snow event: o Four (4) hours. o Explanation: In a “normal” winter storm event, Otter Tail County’s plow operators can make two rounds on their respective routes with a start time of 4:00 am and end time of 12:00 noon. Given this, to answer the question, we can plow the system in 4 hours meaning the driving lanes are open, however it requires 8 hours for the plowing, clean-up of intersections, shoulders, etc, and the reapplication of sand/salt. 6. Public Works: Average county pavement condition rating: Pavement Quality/Condition Index. Provide average rating and the rating system program/type. Example, 70 rating on the Pavement Condition Index (PCI). o Average PCI is 68. o PCI determined by use of Mn/DOT Pavement Condition survey and ICON Pavement Management System software. 7. Public Works: Average Bridge Sufficiency Rating: County records/MN Department of Transportation o Average Bridge Sufficiency Rating for Otter Tail County bridges is 91. 8. Public Health/Social Services: General life expectancy: See Institute for Health Metrics and Evaluation o Findings: Life Expectancy (life expectancy at birth (years) - 2014 Gender Otter Tail County Minnesota National National Rank % Change: 1980-2014 Female 82.8 82.9 81.5 333 +2.8 Male 78.2 78.9 76.7 435 +7.1 2 The Sheriff’s Office acknowledges that the fatalities data does not reflect deaths of car accident occupants who may have died later of accident related injuries and that the Office was not notified or record was not updated. Otter Tail County June 29, 2017 Page 4 of 8 9. Public Health/Social Services: Tobacco and Alcohol Use: See Robert Wood Johnson Foundation’s County Health Rankings & Roadmaps Category Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers Adult Smoking 14% 16% 14% Excessive Drinking 21% 21% 12% Alcohol-impaired Driving Deaths 27% 31% 13% Physical Inactivity 20% 19% 19% Adult Obesity 29% 27% 26% 10. Public Health/Social Services: Percentage of low birth‐weight births: MN Dept of Human Services or County Health Rankings & Roadmaps Category Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers Low Birthweight 5% 6% 6% 11. Public Health/Social Services: Workforce participation rate among MFIP and DWP recipients: Defined as "Percent of MFIP/DWP adults working 30 or more hours per week or off cash assistance three years after baseline"; data available from MN Dept of Human Services o Workforce participation rate among Otter Tail County’s MFIP and DWP recipients3: 76.9% o Source Data: DHS’s 2016 Annualized Self-Support Index Report: April 2015 - March 2016 12. Public Health/Social Services: Percentage of children where there is a recurrence of maltreatment within 12 months following an intervention: County records o 23% (this represents 94 of 408 children served in 2016) o The Minnesota Deparment of Human Service’s Child Welfare Dashboard defines this measure somewhat differently: Maltreatment Re-reporting: Of children who had a maltreatment report in the prior year, what percentage of children had a subsequent report within 12 months. The State Performance Standard is 15.2% or less and the state average is 20%. Twenty-two (22) county agencies met the standard and 58 did not. 13. Public Health/Social Services: Child Support Program Cost Effectiveness: Recommended from 2012 Steering Committee report; Available from MN Dept of Human Services o In FFY 2016 (10/01/15 to 09/30/16), Otter Tail County Child Support established, initiated and collected $6.15 million in child support payments. They expended $1.79 million to collect these funds o Otter Tail County’s cost effectiveness was 3.42%, i.e., for every $1.00 expended, they collected $3.42 in child support from non-custodial parents. These funds were redirected to the children of two-household families. 14. Public Health/Social Services: Per Capita Cost Report o In 2015, Otter Tail County’s human services comparative per capita cost was ranked 34th of 87 counties. Otter Tail County’s per capita cost was $2,391. Otter Tail County’s levy funds portion of this per capita cost was $125 or 5.2% of the total overall costs. In other words, for every $100.00 spent on health and human service programs, the county expends $5.20 of county funds and county residents receive an additional $94.80 of state & federal funds o In 2015, Otter Tail County’s health and human service expenditures totaled $137,938,250. Of that amount, $66,707,328 was federally funded, $62,586,180 was state funded, $7,219,131 was county funded. o The Per Capita Ranking lists a county’s “Total” human services costs per capita ranking. The per capita county cost is the portion of total costs paid by the county (not funded by federal, state, or miscellaneous revenues). 3 MFIP stands for Minnesota Family Investment Program. DWP stands for Diversionary Work Program. In 2016, 189 Otter Tail County families (164 adults, 370 children) participated in the Minnesota Family Investment Program. Twenty (20) families participated in the Diversionary Work Program Otter Tail County June 29, 2017 Page 5 of 8 15. Property Records, Valuation, Assessment: Level of assessment ratio o Otter Tail County’s 2017 median sales ratios did fall within the 90%-105% range for two of the three types of assessment ratios utilized by the Minnesota Department of Revenue. The Commissioner of Revenue indicating Otter Tail County was compliant and “No Changes” were mandated. o Of the three types of assessment ratios utilized by the Minnesota Department of Revenue (DOR), our ratios were:  Residential (Property Type 91): 92.9% on 948 sales  Commercial/Industrial Properties (Property Type 6): 81.17% on 23 sales  Agricultural & Rural Lands (Property Type 93 – 34.5 or more acres): 98.84% on 84 sales 16. Property Records, Valuation, Assessment: Turn‐around time: Recording/indexing/returning real estate documents o (Data was not available at the time of this report. We will update and post this information upon receipt) 17. Elections: Accuracy of post‐election audit o 100% accuracy based on our most recent data collected via our Post Election Review Worksheets, State General Elections, on Tuesday, November 8, 2016 18. Veterans Services: Dollars brought into county for veterans' benefits Federal and State dollars o Federal Expenditures: For FY2015 (07/01/14 through 06/30/15), Otter Tail County’s veteran population was estimated to be 5,246. Federal funds expended totaled $41.89 million, including: $21.4 million – VA Medial Care; $19.4 million – Compensation & Pension; $915,000 – Education/Vocational Rehabilitation; and $204,000 – Insurance and indemnities o State Expenditures: In CY2016 (01/01/16 through 12/31/16), the MN Department of Veterans Affairs’ State Soldiers Assistance Program (SSAP) allocated $94,012 to eligible Otter Tail County veterans 19. Veterans Services: Percentage of veterans receiving federal benefits o In FY2015 (07/01/14 through 06/30/15), Otter Tail County’s veteran population was estimated to be 5,246. A Summary of Expenditures by State indicates that 2,201 “unique patients” were served. Based on this data, 42% of our county’s veterans received some type of federal benefits o For FY2015, Minnesota’s veteran population was estimated to be 361,129. A Summary of Expenditures by State indicates that 117,414 “unique patients” were served. Based on this data, an average of 32% of all Minnesota county veterans received some type of federal benefits 20. Parks, Libraries: Number of annual visits per 1,000 residents o In CY2016, the number of guests who signed the guest book at Phelps Mill Park (the county’s only county-run park) was 3,730. Based on our county population of 58,001, the annual visit ratio per 1,000 residents is 15.5 o In CY 2016, the Viking Library System (a federated regional public library system serving six west central Minnesota counties) recorded 36,239 registered users from Otter Tail County. There were a total of 292,203 visits to the libraries. Otter Tail County June 29, 2017 Page 6 of 8 23. Budget, Financial: Bond rating o S&P Global Ratings has assigned its 'AA' long-term rating to Otter Tail County, Minn.'s series 2017A general obligation (GO) capital improvement bonds. The outlook is stable. 24. Budget, Financial: Debt service levy per capita; outstanding debt per capita o The Pay 2017 debt service levy per capita is $23.37 (Pay 2017 Levy - $1,355,543/58,001 - most o recent estimate) o The outstanding debt per capita as of December 31, 2016 is the following: • Outstanding debt requiring county levy: $9,800,000/58,001 = $168.96 • Outstanding debt paid by other revenues sources: $5,935,000/58,001 = $102.33 • Outstanding debt (issues by Otter Tail County, but technically the responsibility of the joint powers • group) paid by other revenues: $26,585,000/58,001 = $458.35 • Total Outstanding Debt Per Capita as of 12/31/2016: $729.64 25. Environmental: Recycling percentage Available in the SCORE report4 o Otter Tail County’s calculated recycling percentage5 for 2016 was 66%. 26. Environmental: Amount of hazardous household waste and electronics collected – 2016 o Otter Tail County removed: • 161,898 pounds of household hazardous waste from the waste stream • Removed and recycled 281,568 pounds of electronics, and; • Removed and recycled 464,280 pounds of appliances. 4 Recycling percentages are no longer available on the SCORE Report 5 Household hazardous waste, electronics and appliances are not factored in when calculating the county recycling rate. Otter Tail County June 29, 2017 Page 7 of 8 STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL ON LOCAL RESULTS AND INNOVATION Otter Tail County Resolution No. 2017 - 44 WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’ opinion of those services; and WHEREAS, benefits to Otter Tail County are outlined in M.S. 6.91 and includes eligibility for a reimbursement as set by State statute; and WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the county’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County. Motion for the foregoing Resolution was made by Commissioner Rogness and seconded by Commissioner Johnson and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 13th day of June 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk Otter Tail County June 29, 2017 Page 8 of 8 Otter Tail County Council on Local Results and Innovation 2017 Standard Measures for Counties Appendix: What is the Performance Measurement Program? The Program In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase participation in the program. Participation by Cities and Counties Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in the standard measures program must officially adopt and implement the ten minimum performance measures and system developed by the Council. Benefits A county or city that elects to participate in the standard measures/performance measurement program is eligible for a reimbursement of $0.14 per capita, not to exceed $25,000 and is also exempt from levy limits under sections 275.70 to 275.74 for taxes payable in the following calendar year, if levy limits are in effect. However, participation in the standard measures/performance measurement program does not exempt a county or city from the new 2013 property tax levy limits, which are found in a different section of law. Reporting Requirements In order to receive the per capita reimbursement and levy limit exemption, counties and cities must: File a report with the Office of the State Auditor by July 1. This report will consist of: 1) A resolution approved by the city council or county board declaring that:  The city/county has adopted and implemented the minimum 10 performance measures from each applicable service category and the system developed by the Council on Local Results and Innovation (PDF format).  The city/county will report the results of the measures to its residents before the end of the calendar year through publication, direct mailing, posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed (PDF format). 2) A document showing the actual results of the performance measures adopted by the city/county (PDF format). Page | 1 Tuesday, August 1, 2017 Agenda Items Non-Consent Items 1. Motion by ________________, second by ________________ and unanimously carried, to approve Final Pay Request No, 8 to M & M Contractors, LLC, in the amount of $22,951.22 for the completion of Project 16:Ditch 70 – C.P. 16:Dtich 70 as detailed below: Contract Amounts Original Contract 328,013.80 Contract Changes 28.829.00 Revised Contract 360.206.20 Work Certified to Date Base Bid Items 328,013.80 Change Order 28,829.00 Material On Hand 417.58 Total 357,206.38 Less Previous Payments 334,309.16 Balance Due 22,951.22 2. Motion by ________________ , second by______________ and unanimously carried to authorize payment of the following temporary and permanent easement from the Flood Hazard Mitigation Grant as requested by Jeff Langan, Houston Engineering Inc. for the Devils/Little Devils Lake Improvement District Drainage Project: OWNER NAME PARCEL ID MAILING ADDRESS PAYMENT TEMPORARY EASEMENT PAYMENT PERMANENT EASEMENT Kimberlea Baarstad 30000320208002 2918 Edgemont St., Fargo, ND 58102 $2,140.54 $39,660.00 Lee J. & Karen L. Omberg 51000990449000 40698 460th St., Perham, MN 56573 $4,769.82 $1,914.17 David L. & Deborah L. Guck 51000060072003 40770 460th St., Perham, MN 56573 $227.34 $388.07 Peter M. & Patricia A. Irvine 51000060072900 40784 460th St., Perham, MN 56573 $252.73 $355.34 Patrick J. Lehman 30000330211001 46847 425th Ave., Perham, MN 56573 $979.00 $946.00 R.D. Offutt Companies 30000280175000 R.D. Offutt Companies Attn: F. Scott Neal, President-Real Estate 700 7th Street South Fargo, ND 58103 $19,124.75 $18,734.50 30000330211000 30000330214000 30000330212001 30000320205002 30000330212001 30000320209000 30000320208006 51000050070005 Total $27,494.18 $61,998.08 Grand Total $89,492.26