HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 08/01/2017AGENDA PACKET
August 1, 2017 BOARD OF COMMISSIONERS MEETING
2.1 Draft CB Minutes for 07.25.2017
2.2 County Warrants~Bills
3.0 Fish & Wildlife Easement - Habitat Diane Lineburg
3.0 Fish & Wildlife Easement - Wetland Latana
3.0 Fish & Wildlife Easement - Wetland Olesen
3.0 Fish & Wildlife Easement Letter Latana LLC
4.1 2017 Performance Measures for Otter Tail County - Final Report
9.0 Highway Contracts
10.0 Auditor-Treasurer Agenda Items
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
July 25, 2017
8:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 25, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair;
Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the Board Agenda. Motion by Froemming, second by Johnson
and unanimously carried to approve the Board of Commissioners Agenda of July 25, 2017, as presented.
Lakeland Mental Health Center Board Update
Consent Agenda
Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as
follows:
1. July 11, 2017 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for July 25, 2017 (Exhibit A)
3. Human Services Bills & Claims
4. Approve Reappointment to Otter Tail Water Management District
Board of Directors
5. Approve Tobacco & Off Sale 3.2 Malt Liquor License to Lakeland
General Store
Engineering Services – Culvert Crossing
Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an engineering design services agreement between the County of Otter
Tail and the Minnesota Department of Natural Resources for replacement of the culvert crossing on Crane
Lake Dr. between Crane and Clitherall Lakes. Otter Tail County will design the project and the State will
pay for the project which will be a fish friendly passageway.
LMKP and DLD Lake Improvement District Agreements
Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Project and Grant Allocation Agreement between the Little McDonald,
Kerbs, and Paul LID and the Devils and Little Devils LID, and the Project Agreement between the County
of Otter Tail and the Little McDonald, Kerbs, and Paul LID and the Devils and Little Devils LID as
presented. Otter Tail County will be the fiscal host for the project.
LMKP and DLD Lake Improvement District (LID) Project
Mike Opat from Moore Engineering provided an update for the Little McDonald, Kerbs, and Paul (LMKP)
LID and the Devils and Little Devils (DLD) LID outlet project. Otter Tail County is acting as the contracting
agent for the project. Mr. Opat discussed right-of-way purchases and permits. Final permits for the project
are expected this September. He requested that the County Board advertise for bids for the project with
the condition that Public Works Director, Rick West, review the agreement prior to the project moving
forward. Discussion followed regarding completion date and the need for finalized purchase agreements
before the project begins. Motion by Rogness, second by Johnson and unanimously carried to give
conditional authority to the Public Works Division to review the LMKP and DLD LID outlet project, follow
the project and provide updates to the County Board.
OTC Board of Commissioners’ Minutes
July 25, 2017
Page 2
Purchase of Property for Future Highway Project
Motion by Johnson, second by Lindquist and unanimously carried to approve purchase of the property at
1013 E. Fir Ave, Fergus Falls, MN, at the total cost of $163,295.57, for a future round about project to be
paid out of the Highway Department budget.
Highway Construction Contract – S.A.P. 056-672-005 & Etc.
Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and
Mark Sand & Gravel Co. of Fergus Falls, MN, for work on CSAH No. 72 from TH 78 to CSAH 8.
Lakeland Mental Health Center Update
As a committee member on the LMHC Board, Commissioner Roger Froemming provided an update on the
organization/management of the center.
Assistant County Attorney Position
Motion by Rogness, second by Lindquist and unanimously carried to authorize an additional Assistant
County Attorney position which is part of the transitional planning for the County Attorney’s office.
Benefit Strategy and Funding
Jessica Nikunen, Health and Welfare Consultant, provided health insurance strategy and funding
documents dated July 25, 2017, and briefed the Board on additional options to fund the County’s benefit
package. Lengthy discussion followed regarding the assumptions used in the models and the need to
change the County’s funding structure to be more equitable and bring families back into the group.
Commissioners requested further work on process and education.
Detention Center Remodel Project
Motion by Johnson, second by Rogness and unanimously carried to approve Change Order #2, in the
amount of $2,083.00, payable to TF Powers Construction, Inc. for the holding cells and elevator project
(Architect Project No. 41573) as recommended by the Facilities Manager.
Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an Amendment to extend the original agreement with the Detention Center
Project Manager, Marland Hoff, to August 31, 2017.
Recess & Reconvene
At 9:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 10:00 a.m.
Public Meeting – Glen & Craig Olson Farm
Chairman Huebsch opened the County Board meeting for public comments regarding the construction of
three 60’ x 560’ total confinement turkey barns with total animal units of 527.58 at the following location:
Glen & Craig Olson, 54711 Co. Hwy 136, Parkers Prairie, MN
NW¼ of the SW¼ of Section 32, Elmo Township, Otter Tail County
The public meeting was held according to M.S. 116.07, Subd. 7(l). The MN Pollution Control Agency
(MPCA) is responsible for issuing a permit for the proposed project. The County provides a local forum for
the public to express their opinions regarding the project. Documents explaining the project were
previously submitted and notice was provided to surrounding property owners. One person from the public
spoke in favor of the project. There were no concerns expressed by the public at the meeting or in writing.
OTC Board of Commissioners’ Minutes
July 25, 2017
Page 3
Public Meeting Continued:
Commissioners thanked Anez Consulting, Inc. for providing notice to surrounding property owners in
advance of the public meeting. Due to the advance notice, the barns were repositioned on the site.
Mr. Olson spoke about the benefits of new technology that will be utilized in the new barns.
Commissioners spoke in favor of the project and requested a tour of one of the new facilities with the
Economic Development Committee.
Long Range Strategic Planning
Craig Vaughn and Lance Bernard from SRF Consulting Group presented a Long-Range Planning
powerpoint and briefed the Board on types of land use planning tools, comprehensive plans and
corresponding state statutes. The planning tools the County could develop include Long-Range Plans,
Strategic Plans, Financial Plans and Implementation Tools. The different requirements of a
comprehensive plan and strategic plan were explained. A Long-Range Strategic plan can target specific
land uses such as feedlots, parks and trails, highways and tourism. Many of the County’s current land use
ordinances and highway master plans can be incorporated into a Strategic Plan. Lengthy discussion
continued. Motion by Rogness, second by Lindquist and unanimously carried to refer land use long-range
planning to the Public Works Committee to develop a recommendation for the framework to move forward
with a vision of growth for Otter Tail County in the future.
Recess & Reconvene
At 10:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 11:05 a.m.
Planning Commission Recommendations
Preliminary Plat – “Canterbury Sands Second Addition” / Ken & Sandy Enstrom and Barry Fabian:
Motion by Lindquist, second by Froemming and carried, with Rogness abstaining, to approve a Preliminary
Plat titled “Canterbury Sands Second Addition” consisting of twelve (12) single family residential non-
riparian lots as presented. The project is located in Pt GL 2 Bg NEly Cor Lot 19 Blk 1 Canterbury Sands
S… (25.01 Acres), Section 28 of Everts Township; Silver Lake (56-302), RD.
Conditional Use Permit – Middle Leaf Pleasure Grounds Assoc. / Kurt & Trish Fischer:
Motion by Froemming, second by Johnson and unanimously carried to approve a Conditional Use Permit
to add a patio to the property as presented. The proposal is located in CIC #43 Middle Leaf Pleasure
Grounds, Unit #6 of Middle Leaf Pleasure Grounds, Section 22 of Leaf Lake Township; East (Middle) Leaf
Lake (56-116), RD.
Lamplight View Plat Request
A letter was received requesting a change to the Lamplight View Plat conditions to: 1) apply the motorized
vehicle restriction to the complete property; and 2) implement a 10’ setback from the property lines for any
lakeshore access. Lengthy discussion followed regarding the approved boardwalk and ATV access to the
lake through the wetland during dry conditions. Land & Resource Management Director, Bill Kalar,
indicated that that there is no law prohibiting 4-wheelers in a wetland area unless it results in draining,
filling or excessive destruction of the wetland. The MN Department of Natural Resource (DNR) has
enforcement jurisdiction in this case. Commissioners requested that Mr. Kalar forward this to the DNR
Conservation Officer to be sure there is no violation of the Wetland Conservation Act (WCA) rules.
OTC Board of Commissioners’ Minutes
July 25, 2017
Page 4
Final Plat – “Prosperity Point”
Motion by Johnson, second by Froemming and unanimously carried to approve the Final Plat titled
“Prosperity Point” located in Section 10 and Section 15 of Candor Township; Trowbridge (Leek) Lake
(56-532) and Ida Lake (56-534) as presented by the Land & Resource Director.
Compliance Inspection Policy
Motion by Rogness, second by Johnson and unanimously carried to approve the Draft Land & Resource
Management Compliance Inspection Policy dated June 27, 2017, as presented.
Certificate of Correction to Plat
Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Certificate of Correction to Plat for the Final Plat titled 1912 Foursquare
Addition.
One Watershed, One Plan Discussion
Brad Mergens and Darren Newville, Soil & Water Conservation District (SWCD) Managers, and Bill Kalar,
OTC Land & Resource Director, submitted a document titled “One Watershed, One Plan Operating
Procedures” from the MN Board of Water & Soil Resources (BWSR) dated March 23, 2016. Mr. Mergens
indicated that One Watershed, One Plan will replace the comprehensive County Water Plan which is valid
through 2019. MN BWSR is changing water planning on a County basis to planning around the State’s
major watersheds, to be accomplished over a ten year transition period. Otter Tail County has ten (10)
watersheds, many with a small percentage of land area in the watershed. BWSR will fund the research
and development of One Watershed, One Plan for the Pomme de Terre, Buffalo-Red River, and
Mistinka/Bois de Sioux Watersheds. Discussion followed regarding committees, representatives and
voting for the various Watershed District Boards. Updates will be provided to the County Board of
Commissioners as the plans are developed.
Recess & Reconvene
At 12:00 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings and lunch. The Board meeting was reconvened at 1:40 p.m.
Examiner of Titles
Motion by Johnson, second by Lindquist and unanimously carried to authorize a fee increase from $750.00
per year to $1,000.00 per year for Attorney Robert Russell, Examiner of Titles, as requested by the
Recorder.
Public Health Reimbursement Fees
Motion by Rogness, second by Lindquist and unanimously carried to approve increases for public health
services effective July 1, 2017, as approved by the legislature and presented by the Public Health Director.
The document for the fee increases is titled “Updated Public Health Charges for 2017” dated 07/11/2017.
Pictometry Demonstation
Dean Larson, Pictometry District Manager, presented a powerpoint to demonstrate the benefits of aerial
photographs used in a multi-purpose computer software program to give the County tools to survey land
quickly and efficiently for uses e.g. ditch inspection, highways, land uses, property assessments,
emergency management and economic development. Discussion followed regarding ownership of the
data, the importance of an authoritative source of information and cost and licensing of the software.
Motion by Johnson, second by Rogness and unanimously carried to purchase the pictometry software
package at an approximate cost of $88,000 for three (3) years with annual renewal after three years of
$88,000, from Pictometry International Corp. of Rochester, NY, as recommended by County Land Services
Managers. The Recorder’s Technology Fund will be used to pay for this software.
OTC Board of Commissioners’ Minutes
July 25, 2017
Page 5
Vulnerable Adult Program
Members of the Human Services Vulnerable Adult Unit briefed the Board on the 2016 program, statistics,
caseloads and guidelines for prioritizing reports for investigation and provided corresponding documents.
Expense Reimbursement
Motion by Rogness, second by Lindquist and unanimously carried to reimburse Deputy Ryan Brasel for his
out-of-pocket transport costs, in the amount of $161.56, as requested by the Sheriff.
Addendum to Arbitrage Monitoring Services
Motion by Rogness, second by Johnson and unanimously carried to authorize the County Auditor-
Treasurer’s signature on the Addendum Contract for Arbitrage Monitoring Services for the following
obligation:
$1,335,000 General Obligation Improvement Bonds, Series 2017A dated June 1, 2017
Forgiveness of Tax Penalty Requests
Motion by Rogness, second by Lindquist and unanimously carried to deny the request of Pelican Lake
Properties, LLC for the forgiveness of accrued penalty, in the amount of $622.96, as of June 30, 2017, on
parcels in Dunn Township. The denial is based on the fact that this issue of non-payment of taxes was
due to logistics not health and therefore, does not qualify under the County’s tax forgiveness
policy/guidelines.
Motion by Lindquist, second by Rogness and unanimously carried to approve the request of Sam Katz for
the forgiveness of accrued penalty as of June 2017, in the amount of $116.81, on Parcel 30-000-99-0390-
000, because the reason for late payment falls under the County’s tax forgiveness policy/guidelines. The
property is listed under the name of Jona Katz.
Credit Card Balance Increase
Motion by Lindquist, second by Froemming and unanimously carried to increase the credit card balance
from $2,500 to $5,000 for Transport Deputy, Ryan Brasel, as recommended by the Sheriff.
Dead Lake Township
Commissioners acknowledged receipt of a letter from Dead Lake Township requesting financial assistance
for the upkeep of 385th Street. Motion by Rogness, second by Johnson and unanimously carried to refer
the letter to the Public Works Division.
Adjournment
At 3:10 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 8:30 a.m. on Tuesday, August 1, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 1
WARRANTS APPROVED ON 7/25/2017
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes
July 25, 2017
Exhibit A, Page 6
csteinba
COMMISSIONER'S VOUCHERS ENTRIES
Paid on Behalf Of Name
Explode Dist. Formulas?:
7/27/17
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
N
Y
D
4
N
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
1:39PM
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
4,780.36
37.03
8,800.00
152.40
214.20
12,000.00
499.61
1,483.22
653.40
2,643.74
9.46
8.38
19.19
8,800.00
152.40
150.00
64.20
12,000.00
375.84
123.77
47.00
41.00
Page 2Audit List for Board
Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14813 ALBANY RECYCLING CENTER
50-000-000-0150-6859 MISC RECYCLING 12424 Electronic Disposal
50-000-000-0170-6859 MISC RECYCLING 12425 Electronic Disposal
50-000-000-0170-6859 MISC RECYCLING 12428 Electronic Disposal
3 Transactions14813
13620 AMERIPRIDE SERVICES INC
50-000-000-0000-6290 ACCT 160002035 1601474016 Contracted Services
50-390-000-0000-6290 ACCT 160002035 1601474016 Contracted Services.
50-399-000-0000-6290 ACCT 160002035 1601474016 Contracted Services.
3 Transactions13620
13309 AMUNDSON PETERSON INC
10-304-000-0000-6343 EQUIPMENT RENTAL Equipment Rental
1 Transactions13309
13718 APEX EQUIPMENT LLC
50-399-000-0000-6306 SUPPLIES 2665 Repair/Maint. Equip
1 Transactions13718
12931 BAILEY/LOREN K
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 MILEAGE 8/1/17 Mileage
2 Transactions12931
13913 BARGEN INCORPORATED
10-306-000-0000-6805 NUVO GAP REPAIR PROJECT Nonexpense Disbursements
1 Transactions13913
14163 BATTERY JUNCTION
01-201-000-0000-6491 ACCT 551334 BATTERIES 1076711 General Supplies
01-201-000-0000-6406 ACCT 551334 BATTERIES 1078829 Office Supplies
2 Transactions14163
31037 BECKER CO SHERIFF
01-091-000-0000-6369 CIVIL PAPERS C201700799 IN201700920 Miscellaneous Charges
01-091-000-0000-6369 CIVIL PAPERS C201700800 IN201700921 Miscellaneous Charges
Otter Tail County Auditor
ALBANY RECYCLING CENTER
AMERIPRIDE SERVICES INC
AMUNDSON PETERSON INC
APEX EQUIPMENT LLC
BAILEY/LOREN K
BARGEN INCORPORATED
BATTERY JUNCTION
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
147.70
26.50
254.96
72.23
375.00
253.79
35,174.38
231.42
59.70
19.50
7.00
200.00
25.00
29.96
72.23
375.00
150.00
103.79
35,174.38
200.00
25.00
6.42
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-091-000-0000-6369 CIVIL PAPERS C201700801 IN201700922 Miscellaneous Charges
3 Transactions31037
1755 BEN HOLZER UNLIMITED
50-000-000-0130-6290 DRINKING WATER 62865NYM Contracted Services.
50-000-000-0110-6290 DRINKING WATER 62949BL Contracted Services.
2 Transactions1755
11455 BERGQUIST/RICHARD
22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges
3 Transactions11455
8082 BESEMAN/WILLIAM
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8082
31803 BEYER BODY SHOP INC
01-201-000-0000-6396 TOW CF 17021386 26473 Special Investigation
1 Transactions31803
11652 BOYER/RODNEY
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 PER DIEM 8/1/17 Mileage
2 Transactions11652
386 BRAUN INTERTEC CORPORATION
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions386
11453 BRENNAN/KEVIN
22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges
3 Transactions11453
Otter Tail County Auditor
BECKER CO SHERIFF
BEN HOLZER UNLIMITED
BERGQUIST/RICHARD
BESEMAN/WILLIAM
BEYER BODY SHOP INC
BOYER/RODNEY
BRAUN INTERTEC CORPORATION
BRENNAN/KEVIN
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
19,102.28
650.00
145.52
133.23
149.95
114.05
2,688.75
234.27
19,102.28
650.00
145.52
133.23
149.95
54.39
59.66
965.00
1,723.75
71.77
162.50
195.81
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
9528 BRIAN M RIPLEY EXCAVATING
10-302-000-0000-6505 CLASS 5 Aggregates
1 Transactions9528
14096 BRUMMER PERFORMANCE
10-304-000-0000-6306 REPAIR Repair/Maint. Equip
1 Transactions14096
8095 BUELOW/DAVID
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8095
8115 BURNS/JILLIAN
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8115
3319 BUSHMAN/JOHN
10-304-000-0000-6526 SHOES Uniforms
1 Transactions3319
3423 BUY-MOR PARTS & SERVICE LLC
50-399-000-0000-6304 ACCT 100331 AIR LINE REPAIR 046047 Repair And Maint-Vehicles
50-399-000-0000-6304 ACCT 100331 GLANDHANDS 046086 Repair And Maint-Vehicles
2 Transactions3423
1227 CARR'S TREE SERVICE
01-112-101-0000-6572 TREATMENT OF 2 ELM TREES 28381 Repair And Maintenance Supplies
10-302-000-0000-6350 SPRAYING Maintenance Contractor
2 Transactions1227
8930 CERTIFIED AUTO REPAIR
10-304-000-0000-6306 SERVICE Repair/Maint. Equip
10-304-000-0000-6572 BATTERY Repair And Maintenance Supplies
2 Transactions8930
5173 CHESHIRE/RYAN C
01-091-000-0000-6330 MILEAGE - NDAA CONFERENCE 8/1/17 Mileage
Otter Tail County Auditor
BRIAN M RIPLEY EXCAVATING
BRUMMER PERFORMANCE
BUELOW/DAVID
BURNS/JILLIAN
BUSHMAN/JOHN
BUY-MOR PARTS & SERVICE LLC
CARR'S TREE SERVICE
CERTIFIED AUTO REPAIR
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
245.81
39.38
111.00
10,000.00
552.50
1,527.38
890.21
240.00
50.00
39.38
46.75
64.25
10,000.00
289.00
263.50
1,456.00
71.38
890.21
240.00
174.44
Page 5Audit List for Board
Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-091-000-0000-6331 MEALS - NDAA CONFERENCE 8/1/17 Meals And Lodging
2 Transactions5173
5580 CITIZENS ADVOCATE
01-124-000-0000-6240 PC MTG 7/12/17 14727 Publishing & Advertising
1 Transactions5580
9087 CODE 4 SERVICES LLC
01-201-000-0000-6304 UNIT 1406 R&R SIREN SPEAKER 3485 Repair And Maintenance
01-201-000-0000-6304 UNIT 1610 REMOUNT BRACKET 3487 Repair And Maintenance
2 Transactions9087
3068 COMPUTER INFORMATION SYSTEMS
01-201-000-0000-6347 RMS SITE LICENSE PYMT 1 235573 Computer Maint. Contract
1 Transactions3068
7479 CONCEPT CATERING
02-219-000-0000-6369 MEALS - TRAINING 7/20-7/21/17 866810 Miscellaneous Charges
02-219-000-0000-6369 MEALS - TRAINING 6/14/17 866811 Miscellaneous Charges
2 Transactions7479
32603 COOPERS TECHNOLOGY GROUP
01-127-000-0000-6406 ACCT 2189988310 CHAIR/MOUNT 419784 Office Supplies
01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 419848 Office Supplies
2 Transactions32603
7834 CROP PRODUCTION SERVICES
10-302-000-0000-6513 HERBICIDES Herbicides
1 Transactions7834
1496 DAN'S TOWING & REPAIR
01-201-000-0000-6396 TOW CF 12021282 40906 Special Investigation
1 Transactions1496
13986 DANZEISEN/LLOYD
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
Otter Tail County Auditor
CHESHIRE/RYAN C
CITIZENS ADVOCATE
CODE 4 SERVICES LLC
COMPUTER INFORMATION SYSTEMS
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
CROP PRODUCTION SERVICES
DAN'S TOWING & REPAIR
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
174.44
281.89
679.45
74,842.50
165.88
300.00
197.42
356.40
16.05
281.89
679.45
74,842.50
35.00
14.62
116.26
300.00
197.42
356.40
16.05
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions13986
9655 DEPT OF HUMAN SERVICES
01-063-000-0000-6210 ACCT 14431200 POSTAGE A300IC56172I Postage Meter
1 Transactions9655
10250 DIGI-KEY ELECTRONICS 2985686
01-112-110-0000-6572 ACCT 2985686 58397013 Repair And Maintenance Supplies
1 Transactions10250
13736 DM ENTERPRISES
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions13736
6858 DULSKI/JOEL
01-044-000-0000-6242 GRADING FEE 6/15/17 Registration Fees
01-044-000-0000-6331 MEALS DURING CASE STUDY 7/19/17 Meals And Lodging
01-044-000-0000-6331 LODGING - CASE STUDY 7/19/17 Meals And Lodging
3 Transactions6858
941 EGGE CONSTRUCTION INC
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions941
14640 ELDRIDGE/TRACY
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions14640
367 F-M FORKLIFT SALES & SERVICE INC
10-304-000-0000-6306 REPAIR Repair/Maint. Equip
1 Transactions367
8002 FIELD/TERRY
50-000-000-0000-6330 MILEAGE 7/15/17 8/1/17 Mileage
1 Transactions8002
383 FIRST LUTHERAN CHURCH
Otter Tail County Auditor
DANZEISEN/LLOYD
DEPT OF HUMAN SERVICES
DIGI-KEY ELECTRONICS 2985686
DM ENTERPRISES
DULSKI/JOEL
EGGE CONSTRUCTION INC
ELDRIDGE/TRACY
F-M FORKLIFT SALES & SERVICE INC
FIELD/TERRY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
1,170.00
489.11
251.12
1,700.00
284.52
211.00
171.22
147.68
169.95
1,170.00
489.11
150.00
101.12
700.00
1,000.00
284.52
211.00
171.22
147.68
169.95
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-112-101-0000-6349 PARKING LOT RENTAL 3RD QTR 42 Miscellaneous Rentals
1 Transactions383
2497 FORCE AMERICA DISTRIBUTING LLC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions2497
12835 GABE/RICHARD B
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 MILEAGE 8/1/17 Mileage
2 Transactions12835
9218 GALLAGHER BENEFIT SERVICES INC
01-031-000-0000-6276 CONSULTING FEES 120432 Professional Services
01-031-000-0000-6276 HEALTH & WELFARE JULY 2017 121269 Professional Services
2 Transactions9218
2384 GENERAL PARTS LLC
01-112-106-0000-6572 ACCT 47470 TANK COVE ASSY 1620368 Repair And Maint Supplies
1 Transactions2384
11754 GRANITE ELECTRONICS
01-201-000-0000-6315 ACCT 03188 RADIO REPAIR 153004796-1 Radio Repair Charges
1 Transactions11754
14641 GUNDERSON/GARY
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions14641
8161 HANNEMAN/MACORRA
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8161
11712 HARTHUN/TRENT
10-304-000-0000-6526 SHOES Uniforms
1 Transactions11712
Otter Tail County Auditor
FIRST LUTHERAN CHURCH
FORCE AMERICA DISTRIBUTING LLC
GABE/RICHARD B
GALLAGHER BENEFIT SERVICES INC
GENERAL PARTS LLC
GRANITE ELECTRONICS
GUNDERSON/GARY
HANNEMAN/MACORRA
HARTHUN/TRENT
csteinba
COMMISSIONER'S VOUCHERS ENTRIESConstruction Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
4,780.00
916.25
3,099.00
462.12
6,291.54
140.00
429.91
343.49
4,780.00
846.00
70.25
3,099.00
462.12
6,291.54
140.00
200.00
25.00
204.91
343.49
140.20
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
11820 HOFF/MARLAND
17-250-000-0000-6671 PROJECT 41573 SITE VISITS 7/26/17 Buildings - Capital Improvements
1 Transactions11820
3372 HOTSY EQUIPMENT OF MN
10-304-000-0000-6306 REPAIR Repair/Maint. Equip
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
2 Transactions3372
5835 HOUSTON ENGINEERING INC
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions5835
38100 INNOVATIVE OFFICE SOLUTIONS
50-000-000-0000-6406 ACCT 565373 SUPPLIES 033579 Office Supplies
1 Transactions38100
10049 INTERSTATE ENGINEERING INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions10049
11098 JAKE'S JOHNS LLC
10-302-000-0000-6500 SERVICE Supplies
1 Transactions11098
11456 JOHNSON/MICHAEL
22-622-000-0000-6369 PER DIEM 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 REGISTRATION 8/1/17 Miscellaneous Charges
22-622-000-0000-6369 MILEAGE 8/1/17 Miscellaneous Charges
3 Transactions11456
1002 KIMBALL MIDWEST
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1002
8169 KUGLER/JOSEPHINE
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
Otter Tail County Auditor
HOFF/MARLAND
HOTSY EQUIPMENT OF MN
HOUSTON ENGINEERING INC
INNOVATIVE OFFICE SOLUTIONS
INTERSTATE ENGINEERING INC
JAKE'S JOHNS LLC
JOHNSON/MICHAEL
KIMBALL MIDWEST
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
140.20
711.00
328.00
29.50
1,450.00
332.01
260.00
6,072.00
334.35
376.65
328.00
29.50
465.00
465.00
260.00
260.00
332.01
260.00
6,072.00
1,169.75
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions8169
79 LAKE REGION HEALTHCARE
01-250-000-0000-6436 HOLMQUIST,LEVI 2793727/7054796 6/30/17 New hire start up cost
01-250-000-0000-6436 PRUDHOMME, B 2769768/7054233 6/5/17 New hire start up cost
2 Transactions79
25146 LAKELAND MENTAL HEALTH CENTER
01-091-000-0000-6270 ACCT 301997 CONTRACTED SERVICE 6/2/17 Misc Professional-Expert Witness
1 Transactions25146
41450 LAKES COUNTRY SERVICE CO OP
01-250-000-0000-6436 ACCT 3638 TESTING FOR B.P.84727 New hire start up cost
1 Transactions41450
81 LARRY OTT INC TRUCK SERVICE
50-399-000-0000-6290 CARDBOARD 7/18/17 71701 Contracted Services.
50-399-000-0000-6290 CARDBOARD 7/24/17 71702 Contracted Services.
50-399-000-0000-6290 PAPER 7/24/17 71723 Contracted Services.
50-399-000-0000-6290 PAPER 7/24/17 71724 Contracted Services.
4 Transactions81
1020 LAWSON PRODUCTS INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1020
10883 LEIGHTON BROADCASTING/DL
02-612-000-0000-6369 INVASIVE SPECIES CAMPAIGN 99692-1RV1 Miscellaneous Charges
1 Transactions10883
14149 LM ROAD SERVICES LLC
10-302-000-0000-6350 SPRAYING Maintenance Contractor
1 Transactions14149
41638 LOCATORS & SUPPLIES INC
50-399-000-0000-6426 ACCT 23-52F1 SHIRTS & VESTS 0258395-IN Clothing Allowance
Otter Tail County Auditor
KUGLER/JOSEPHINE
LAKE REGION HEALTHCARE
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
LAWSON PRODUCTS INC
LEIGHTON BROADCASTING/DL
LM ROAD SERVICES LLC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
1,169.75
104.44
272.94
442.51
36.34
113.20
1,575.00
12,745.04
20.00
104.44
272.94
442.51
36.34
113.20
1,575.00
12,745.04
20.00
312.00
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions41638
8170 MAPES/ERIN
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8170
36132 MARCO INC ST LOUIS
01-122-000-0000-6342 ACCT 35700038 CN 500-0450685 334978608 Service Agreements
1 Transactions36132
2721 MARCO TECHNOLOGIES LLC
10-301-000-0000-6342 SERVICE AGREEMENT Service Agreements
1 Transactions2721
9930 MARKS FLEET SUPPLY INC
50-399-000-0000-6306 ACCT 984898 SUPPLIES 063021/1 Repair/Maint. Equip
1 Transactions9930
1029 MATHISON CO
10-303-000-0000-6342 SERVICE CONTRACT Service Agreements
1 Transactions1029
3593 MHSRC RANGE
01-201-000-0000-6171 CLASS ID 40426 PIT 629430-5923 Tuition And Education Expenses
1 Transactions3593
7573 MIDSTATES EQUIPMENT & SUPPLY
10-302-000-0000-6510 SUPPLIES Bituminous Material
1 Transactions7573
7661 MINNKOTA ENVIRO SERVICES INC
01-091-000-0000-6342 ACCT 1143 SHREDDING SERVICES 386090 Service Agreements
1 Transactions7661
1043 MN DEPT OF COMMERCE
50-000-000-0170-6290 INSPECTION # 19001506 7/18/17 DEV-00038383 Contracted Services.
Otter Tail County Auditor
LOCATORS & SUPPLIES INC
MAPES/ERIN
MARCO INC ST LOUIS
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MATHISON CO
MHSRC RANGE
MIDSTATES EQUIPMENT & SUPPLY
MINNKOTA ENVIRO SERVICES INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
312.00
246.18
211.05
191.73
1,261.46
4,800.00
142.50
1,526.04
685.65
218.56
27.62
211.05
191.73
1,261.46
2,400.00
2,400.00
142.50
1,526.04
685.65
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions1043
42835 MOORE MEDICAL LLC
01-250-000-0000-6432 ACCT 1224189 SUPPLIES 99541189 Medical Incarcerated
01-250-000-0000-6432 ACCT 1224189 CATHETER 99546100 Medical Incarcerated
2 Transactions42835
10011 NEIL DORNBUSCH & ASSOCIATES
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions10011
43227 NELSON AUTO CENTER
50-000-000-0000-6304 A/R 9984898 SWITCH ASSY 6169894 Repair And Maintenance
1 Transactions43227
595 NETWORK SERVICES COMPANY
01-112-108-0000-6485 ACCT 655-790197 SUPPLIES 41306 Custodian Supplies
1 Transactions595
9013 NEWMAN SIGNS, INC
02-612-000-0000-6369 ACCT OTT-02010 BILLBOARD BLT0006521 Miscellaneous Charges
02-612-000-0000-6369 ACCT OTT-02-010 BILLBOARD BLT0007624 Miscellaneous Charges
2 Transactions9013
7067 NICE LAW OFFICE
01-013-000-0000-6262 56-PR-17-985 MCNINCH 7/5/17 Public Defender
1 Transactions7067
1073 OLSEN COMPANIES
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1073
612 OLSON OIL CO INC
50-000-000-0170-6565 ACCT 22631 DIESEL 13296 Fuels - Diesel
1 Transactions612
8188 OLSON/BRYAN
Otter Tail County Auditor
MN DEPT OF COMMERCE
MOORE MEDICAL LLC
NEIL DORNBUSCH & ASSOCIATES
NELSON AUTO CENTER
NETWORK SERVICES COMPANY
NEWMAN SIGNS, INC
NICE LAW OFFICE
OLSEN COMPANIES
OLSON OIL CO INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
OTTER TAIL LAKES COUNTRY
ASSOCIATION
PEMBERTON SORLIE RUFER KERSHNER
PLLP
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
222.58
499.11
69.68
60.00
14,290.00
267.33
487.95
4.50
222.58
499.11
69.68
24.00
36.00
4,662.00
9,628.00
267.33
487.95
4.50
254.91
254.91
254.91
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions8188
5686 OTIS ELEVATOR CO
01-112-106-0000-6342 ACCT 284651 05630817 Service Agreements
1 Transactions5686
624
02-612-000-0000-6369 AIS FIGHTERS WEBSITE DOMAINS INV-0455 Miscellaneous Charges
1 Transactions624
9510 OTTERTAIL BAKERY
01-201-000-0000-6369 ROLLS FOR INTEL MEETING 0427-2 Miscellaneous Charges
02-219-000-0000-6369 ROLLS - TRAINING 0427-4 Miscellaneous Charges
2 Transactions9510
7392 OTTERTAIL TRUCKING INC
50-000-000-0120-6290 HAULING CHARGES 34757 Contracted Services.
50-000-000-0170-6290 HAULING CHARGES 34757 Contracted Services.
2 Transactions7392
631 OVERHEAD DOOR CO OF FERGUS FALLS
01-112-101-0000-6572 SERVICE CALL/PARTS 13296 Repair And Maintenance Supplies
1 Transactions631
137
01-031-000-0000-6276 20123713-000M 39 Professional Services
1 Transactions137
45041 PERHAM OFFICE SUPPLY
10-304-000-0000-6406 SUPPLIES Office Supplies
1 Transactions45041
1412 PHILLIPE LAW OFFICE
01-013-000-0000-6262 56-PR-17-1855 B TASTAD 6/29/17 Public Defender
01-013-000-0000-6262 56-PR-17-1866 J NORIEGA 7/12/17 Public Defender
01-013-000-0000-6262 56-PR-17-1855 B TASTAD 7/13/17 Public Defender
OTTER TAIL LAKES COUNTRY
ASSOCIATION
PEMBERTON SORLIE RUFER KERSHNER
PLLP
Otter Tail County Auditor
OLSON/BRYAN
OTIS ELEVATOR CO
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
OVERHEAD DOOR CO OF FERGUS FALLS
PERHAM OFFICE SUPPLY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
764.73
639.95
450.00
800.00
19,877.72
582.00
176.02
142.86
292.32
639.95
450.00
800.00
19,877.72
150.00
432.00
176.02
142.86
150.00
142.32
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions1412
45072 PINE PLAZA TV & APPLIANCE
01-112-000-0000-6487 REFRIDGERATOR & ICE MAKER 85469 Tools & Minor Equipment
1 Transactions45072
9971 PRAIRIE RESTORATIONS INC
01-112-109-0000-6572 PRJ3438 VEGETATION MANAGEMENT 7478 Repair And Maintenance Supplies
1 Transactions9971
12526 PRECISE MRM LLC
01-149-000-0000-6369 ACCT 679827 FLAT DATA PLAN IN200-1013358 Miscellaneous Charges
1 Transactions12526
2004 R & R READY MIX INC
10-302-000-0000-6505 SAND Aggregates
1 Transactions2004
675 RINGDAHL AMBULANCE INC
01-205-000-0000-6273 BODY TRANSPORT M LAMB 7/18 201684 Coroner Expense
01-250-000-0000-6432 COOK, J TRANSPORT TO LRH 17-5376 Medical Incarcerated
2 Transactions675
14645 ROLLIE/WILLIAM
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions14645
14646 SALATHE/HUNTER
02-612-000-0000-6330 AIS INSPECTOR MILEAGE 8/1/17 Mileage
1 Transactions14646
11682 SCHWARTZ/ROBERT E
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 MILEAGE 8/1/17 Mileage
2 Transactions11682
158 SECURITY STATE BANK
Otter Tail County Auditor
PHILLIPE LAW OFFICE
PINE PLAZA TV & APPLIANCE
PRAIRIE RESTORATIONS INC
PRECISE MRM LLC
R & R READY MIX INC
RINGDAHL AMBULANCE INC
ROLLIE/WILLIAM
SALATHE/HUNTER
SCHWARTZ/ROBERT E
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
164.80
33.83
410.00
1,601.04
479.55
280.00
142.76
375.00
1,200.00
164.80
33.83
410.00
1,601.04
479.55
140.00
140.00
142.76
375.00
1,200.00
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-042-000-0000-6369 DEPOSIT SLIPS - MOTOR VEHICLE 7/20/17 Miscellaneous Charges
1 Transactions158
19005 SERVICE FOOD SUPER VALU
01-002-000-0000-6369 K3210 25JUL17 Miscellaneous Charges
1 Transactions19005
48638 SIGNWORKS SIGNS & BANNERS LLC
50-000-000-0000-6848 RECYCLING MAGNET/DECAL/BANNER 1843 Public Education
1 Transactions48638
6321 SRF CONSULTING GROUP INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions6321
10646 STAPLES BUSINESS ADVANTAGE
10-301-000-0000-6406 SUPPLIES Office Supplies
1 Transactions10646
719 STEIN/WAYNE
01-041-000-0000-6242 REIMB TRAINING REGISTRATION RO 7/18/17 Registration Fees
01-043-000-0000-6242 REIMB TRAINING REGISTRATION LG 7/18/17 Registration Fees
2 Transactions719
48183 STEINS INC
01-112-108-0000-6485 ACCT 00224002 SUPPLIES 785109 Custodian Supplies
1 Transactions48183
7461 STEVE SCHIERER APPRAISALS
10-303-000-0000-6683 APPRAISAL REPORT Right Of Way, Ect.
1 Transactions7461
14067 SUMMIT COMPANIES
01-112-110-0000-6572 ACCT OTTERT6 LOCK STATIONS 2115956 Repair And Maintenance Supplies
1 Transactions14067
13292 SWISHER/DAWN
Otter Tail County Auditor
SECURITY STATE BANK
SERVICE FOOD SUPER VALU
SIGNWORKS SIGNS & BANNERS LLC
SRF CONSULTING GROUP INC
STAPLES BUSINESS ADVANTAGE
STEIN/WAYNE
STEINS INC
STEVE SCHIERER APPRAISALS
SUMMIT COMPANIES
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
221.30
2,287.50
305.95
400.00
1,113.00
600.00
481.91
435.00
16.78
204.52
2,287.50
175.00
130.95
400.00
1,113.00
600.00
300.00
181.91
220.00
170.00
45.00
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-044-000-0000-6331 MEAL - MAAO WORKSHOP 7/19/17 Meals And Lodging
01-044-000-0000-6331 LODGING - MAAO WORKSHOP 7/19/17 Meals And Lodging
2 Transactions13292
14637 TERRACON CONSULTANTS INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions14637
42537 THIS WEEKS SHOPPING NEWS
02-612-000-0000-6369 ACCT 6144 LAKESHORE NEWS 42952 Miscellaneous Charges
50-000-000-0000-6240 ACCT 1980 BULB COLLECTION 43001 Publishing & Advertising
2 Transactions42537
2049 THOMPSON/JOSLYN
10-304-000-0000-6526 SHOES Uniforms
1 Transactions2049
183 THOMSON REUTERS - WEST
01-091-000-0000-6455 ACCT 1000520140 JUN 2017 836396319 Reference Books & Literature
1 Transactions183
6176 THORSON/JOHN
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions6176
11949 TRITES/DAVID
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 MILEAGE 8/1/17 Mileage
2 Transactions11949
14162 UNLIMITED AUTO GLASS
01-149-000-0000-6354 UNIT 119 REPLACE WINDSHIELD 2088 Insurance Claims
01-149-000-0000-6354 UNIT 100 REPLACE WINDSHIELD 2116 Insurance Claims
01-149-000-0000-6354 UNIT 85 CHIP REPAIR 2526 Insurance Claims
3 Transactions14162
51002 VICTOR LUNDEEN COMPANY
Otter Tail County Auditor
SWISHER/DAWN
TERRACON CONSULTANTS INC
THIS WEEKS SHOPPING NEWS
THOMPSON/JOSLYN
THOMSON REUTERS - WEST
THORSON/JOHN
TRITES/DAVID
UNLIMITED AUTO GLASS
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17
1,647.31
787.50
26,335.60
22.30
205.64
312,250.13
20.31
739.65
887.35
450.00
337.50
8,519.61
17,815.99
22.30
150.00
55.64
Page 16Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-122-000-0000-6406 ACCT 7490 SUPPLIES 1058826 Office Supplies
01-122-000-0000-6406 ACCT 7490 SEWER PERMIT CARDS 424830 Office Supplies
50-000-000-0000-6406 ACCT 7495 LASER WEIGHING DOCS 424797 Office Supplies
3 Transactions51002
3706 VIKING COCA-COLA
01-112-000-0000-6404 ACCT 9804282 COFFEE 1957868 Coffee Supplies
01-112-000-0000-6404 ACCT 9804282 COFFEE 1966956 Coffee Supplies
2 Transactions3706
2278 WASTE MANAGEMENT
50-000-000-0120-6852 ACCT 3-85099-73002 0000749-0010-1 Msw By Passed Expense
50-000-000-0170-6852 ACCT 3-85099-73002 0000749-0010-1 Msw By Passed Expense
2 Transactions2278
9357 WAYNE'S TOOLWAGON
10-304-000-0000-6406 SUPPLIES Office Supplies
1 Transactions9357
11653 WILSON/WARREN R
01-124-000-0000-6140 PER DIEM 8/1/17 Per Diem
01-124-000-0000-6330 MILEAGE 8/1/17 Mileage
2 Transactions11653
Final Total ............122 Vendors 173 Transactions
Otter Tail County Auditor
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
WASTE MANAGEMENT
WAYNE'S TOOLWAGON
WILSON/WARREN R
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Copyright 2010-2017 Integrated Financial Systems
1:39PM7/27/17 Page 17Audit List for Board
Otter Tail County Auditor
AMOUNT
General Fund Dedicated Accounts
34,582.40 1
7,721.02 2
212,762.54 10
4,780.00 17
916.29 22
51,487.88 50
312,250.13
NameFundRecap by Fund
General Revenue Fund
Road And Bridge Fund
Construction Fund
County Ditch Fund
Solid Waste Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Otter Tail County
Council on Local Results and Innovation 2017 Standard Measures for Counties Table of Contents
Public Safety Page(s) 1.Part I and II Crime Rates……………………………………………………………………………… 2 2.Deputy Response Time……………………………………………………………………………….. 2 3.Total number of accidents that occur on CSAH/County/Township Roads………………………….. 3
Probation/Corrections4.% of adult offenders with a new felony conviction within 3 years…………………………………… 3
Public Works5.Hours to plow complete system during a snow event………………………………………………… 3 6.Average county pavement condition rating…………………………………………………………… 3 7.Average Bridge Sufficiency Rating…………………………………………………………………… 3
Public Health/Social Services8.General life expectancy……………………………………………………………………………….. 3 9.Tobacco and Alcohol Use……………………………………………………………………………... 4 10. Percentage of low birth‐weight births…………………………………………………………………. 4 11. Workforce participation rate among MFIP and DWP recipients……………………………………… 4 12. % of children - recurrence of maltreatment within 12 months………………………………………… 4 13. Child Support Program Cost Effectiveness……………………………………………………………. 4 14. Per Capita Cost Report………………………………………………………………………………… 4
Property Records, Valuation, Assessment15. Level of assessment ratio……………………………………………………………………………… 5 16. Turn‐around time: Recording/indexing/returning real estate documents……………………………. 5
Elections17. Accuracy of post‐election audit……………………………………………………………………….. 5
Veterans Services18. Dollars brought into county for veterans' benefits Federal and State dollars………………………… 5 19. Percentage of veterans receiving federal benefits……………………………………………………. 5
Parks, Libraries20. Number of annual visits per 1,000 residents…………………………………………………………. 5
Budget, Financial21. Bond rating…………………………………………………………………………………………… 6 22. Debt service levy per capita; outstanding debt per capita…………………………………………… 6
Environmental23. Recycling percentage Available in the SCORE report……………………………………………….. 6 24. Amount of hazardous household waste and electronics collected……………………………………. 6
Appendices:o Otter Tail County Resolution No. 2017 – 44: Statewide Performance Measures……………… 7
o Overview of the Council on Local Results and Innovation……………………………………… 8
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1. Public Safety: Part I and II Crime Rates
Difference 2013 2014 2015 2016 2015 to 2016 Homicide 1 0 0 0 NC
Manslaughter 0 0 0 0 NC Criminal Sexual Conduct – Child Victim 31 28 42 35 -17%
Criminal Sexual Conduct – Adult Victim 6 6 10 6 -33% Robbery 0 2 0 0 NC
Domestic Assault 81 89 92 88 -4%
Assaults – Other 43 46 39 31 -21% Terroristic Threats 24 29 26 24 -8%
Burglary 184 119 155 171 +10% Theft 272 250 216 243 +13%
Motor Vehicle Theft and Tampering 30 36 43 29 -33%
Arson 0 2 2 3 +50% Forgery and Counterfeiting 6 7 5 10 +200%
Fraud – Others 51 62 46 59 +28% Fraud – Checks 13 31 12 15 +20%
Stolen Property Offenses 6 5 12 13 +8%
Vandalism 149 145 135 128 -5% Trespass 60 64 44 40 -9%
Littering 22 26 38 25 -34% Weapons Offenses 12 8 16 15 -6%
Other Sex Offenses (Exposure, Peeping, etc.) 1 6 8 9 +13%
Drug Violations 104 90 110 136 +24% Vulnerable Adults 14 39 33 33 NC Child Abuse and Neglect 167 274 277 219 -21% DUI 177 130 131 130 -1%
Liquor Law Violations 59 51 83 49 -41%
Public Peace 160 173 147 96 -35% Juvenile Runaway 27 25 22 26 +18% Harassment/Protection Order Violation 52 40 39 46 +18% Gross Misd. Traffic Violations 21 24 48 35 -27%
All Other Offenses (Part I and II) 65 68 49 162 +330%
Totals Part I and II Offenses 1,838 1,875 1,880 1,876 NC 2. Public Safety: Deputy Response Time: Time it takes on top‐priority calls from dispatch to the first officer on scene o Due to the size of the county1, the County has not established deputy response time parameters. o The Sheriff’s Office assigns deputies to areas to ensure prompt response to law enforcement calls
1 Geographically, Otter Tail County is the seventh (7th ) largest Minnesota County. Total area is 2,225 square miles, of which 1,972 square miles are comprised of land and 252 square miles (11%) are covered by water
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3. Public Safety: Total number of accidents that occur on County State Aid Highways, County Roads and Un‐Organized
Township Roads that involve fatalities and injury: Two sources – “Towards Zero Death” reports and county records 2016-2017
o 2016-20172: Injuries crashes totaled 107. Accident Related Fatalities: 2
4. Probation/Corrections: Percent of adult offenders with a new felony conviction within 3 years of discharge: MN Sentencing Guidelines Commission
o Adult offenders who are placed on a formal, supervised probation to County Probation will be tracked for three
years following their discharge to determine if they have a new felony conviction in the State of Minnesota.
Category 2013 2014 2015 2016
Cases Closed 100 104 104 94 Subsequent Felony Convictions 11 6 7 7 Percentage with New Felony 11.00% 6.24% 7.28% 6.58% 5. Public Works: Hours to plow complete system during a snow event: o Four (4) hours. o Explanation: In a “normal” winter storm event, Otter Tail County’s plow operators can make two rounds on
their respective routes with a start time of 4:00 am and end time of 12:00 noon. Given this, to answer the question, we can plow the system in 4 hours meaning the driving lanes are open, however it requires 8 hours for
the plowing, clean-up of intersections, shoulders, etc, and the reapplication of sand/salt. 6. Public Works: Average county pavement condition rating: Pavement Quality/Condition Index. Provide average rating and the rating system program/type. Example, 70 rating on the Pavement Condition Index (PCI). o Average PCI is 68.
o PCI determined by use of Mn/DOT Pavement Condition survey and ICON Pavement Management System software. 7. Public Works: Average Bridge Sufficiency Rating: County records/MN Department of Transportation o Average Bridge Sufficiency Rating for Otter Tail County bridges is 91. 8. Public Health/Social Services: General life expectancy: See Institute for Health Metrics and Evaluation
o Findings: Life Expectancy (life expectancy at birth (years) - 2014
Gender Otter Tail County Minnesota National National Rank % Change: 1980-2014
Female 82.8 82.9 81.5 333 +2.8
Male 78.2 78.9 76.7 435 +7.1
2 The Sheriff’s Office acknowledges that the fatalities data does not reflect deaths of car accident occupants who may have died later of accident related injuries and that the Office was not notified or record was not updated.
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9. Public Health/Social Services: Tobacco and Alcohol Use: See Robert Wood Johnson Foundation’s County Health
Rankings & Roadmaps Category Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers
Adult Smoking 14% 16% 14% Excessive Drinking 21% 21% 12%
Alcohol-impaired Driving Deaths 27% 31% 13%
Physical Inactivity 20% 19% 19% Adult Obesity 29% 27% 26%
10. Public Health/Social Services: Percentage of low birth‐weight births: MN Dept of Human Services or County Health Rankings & Roadmaps
Category Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers Low Birthweight 5% 6% 6% 11. Public Health/Social Services: Workforce participation rate among MFIP and DWP recipients: Defined as "Percent of MFIP/DWP adults working 30 or more hours per week or off cash assistance three years after baseline"; data available from MN Dept of Human Services
o Workforce participation rate among Otter Tail County’s MFIP and DWP recipients3: 76.9% o Source Data: DHS’s 2016 Annualized Self-Support Index Report: April 2015 - March 2016 12. Public Health/Social Services: Percentage of children where there is a recurrence of maltreatment within 12 months following an intervention: County records o 23% (this represents 94 of 408 children served in 2016) o The Minnesota Deparment of Human Service’s Child Welfare Dashboard defines this measure somewhat differently: Maltreatment Re-reporting: Of children who had a maltreatment report in the prior year, what percentage of children had a subsequent report within 12 months. The State Performance Standard is 15.2% or less and the state average is 20%. Twenty-two (22) county agencies met the standard and 58 did not. 13. Public Health/Social Services: Child Support Program Cost Effectiveness: Recommended from 2012 Steering
Committee report; Available from MN Dept of Human Services
o In FFY 2016 (10/01/15 to 09/30/16), Otter Tail County Child Support established, initiated and collected $6.15 million in child support payments. They expended $1.79 million to collect these funds
o Otter Tail County’s cost effectiveness was 3.42%, i.e., for every $1.00 expended, they collected $3.42 in child support from non-custodial parents. These funds were redirected to the children of two-household families.
14. Public Health/Social Services: Per Capita Cost Report o In 2015, Otter Tail County’s human services comparative per capita cost was ranked 34th of 87 counties. Otter Tail County’s per capita cost was $2,391. Otter Tail County’s levy funds portion of this per capita cost was $125 or 5.2% of the total overall costs. In other words, for every $100.00 spent on health and human service programs, the county expends $5.20 of county funds and county residents receive an additional $94.80 of state & federal funds o In 2015, Otter Tail County’s health and human service expenditures totaled $137,938,250. Of that amount, $66,707,328 was federally funded, $62,586,180 was state funded, $7,219,131 was county funded. o The Per Capita Ranking lists a county’s “Total” human services costs per capita ranking. The per capita county cost is the portion of total costs paid by the county (not funded by federal, state, or miscellaneous revenues).
3 MFIP stands for Minnesota Family Investment Program. DWP stands for Diversionary Work Program. In 2016, 189 Otter Tail County families (164 adults, 370 children) participated in the Minnesota Family Investment Program. Twenty (20) families participated in the Diversionary Work Program
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15. Property Records, Valuation, Assessment: Level of assessment ratio
o Otter Tail County’s 2017 median sales ratios did fall within the 90%-105% range for two of the three types of assessment ratios utilized by the Minnesota Department of Revenue. The Commissioner of Revenue indicating Otter Tail County was compliant and “No Changes” were mandated.
o Of the three types of assessment ratios utilized by the Minnesota Department of Revenue (DOR), our ratios were:
Residential (Property Type 91): 92.9% on 948 sales
Commercial/Industrial Properties (Property Type 6): 81.17% on 23 sales
Agricultural & Rural Lands (Property Type 93 – 34.5 or more acres): 98.84% on 84 sales
16. Property Records, Valuation, Assessment: Turn‐around time: Recording/indexing/returning real estate documents
o (Data was not available at the time of this report. We will update and post this information upon receipt)
17. Elections: Accuracy of post‐election audit
o 100% accuracy based on our most recent data collected via our Post Election Review Worksheets, State General Elections, on Tuesday, November 8, 2016 18. Veterans Services: Dollars brought into county for veterans' benefits Federal and State dollars
o Federal Expenditures: For FY2015 (07/01/14 through 06/30/15), Otter Tail County’s veteran population was estimated to be 5,246. Federal funds expended totaled $41.89 million, including: $21.4 million – VA Medial
Care; $19.4 million – Compensation & Pension; $915,000 – Education/Vocational Rehabilitation; and $204,000 – Insurance and indemnities
o State Expenditures: In CY2016 (01/01/16 through 12/31/16), the MN Department of Veterans Affairs’ State Soldiers Assistance Program (SSAP) allocated $94,012 to eligible Otter Tail County veterans
19. Veterans Services: Percentage of veterans receiving federal benefits
o In FY2015 (07/01/14 through 06/30/15), Otter Tail County’s veteran population was estimated to be 5,246. A Summary of Expenditures by State indicates that 2,201 “unique patients” were served. Based on this data, 42% of our county’s veterans received some type of federal benefits
o For FY2015, Minnesota’s veteran population was estimated to be 361,129. A Summary of Expenditures by State indicates that 117,414 “unique patients” were served. Based on this data, an average of 32% of all Minnesota county veterans received some type of federal benefits 20. Parks, Libraries: Number of annual visits per 1,000 residents o In CY2016, the number of guests who signed the guest book at Phelps Mill Park (the county’s only county-run park) was 3,730. Based on our county population of 58,001, the annual visit ratio per 1,000 residents is 15.5
o In CY 2016, the Viking Library System (a federated regional public library system serving six west central Minnesota counties) recorded 36,239 registered users from Otter Tail County. There were a total of 292,203 visits to the libraries.
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23. Budget, Financial: Bond rating
o S&P Global Ratings has assigned its 'AA' long-term rating to Otter Tail County, Minn.'s series 2017A general
obligation (GO) capital improvement bonds. The outlook is stable. 24. Budget, Financial: Debt service levy per capita; outstanding debt per capita
o The Pay 2017 debt service levy per capita is $23.37 (Pay 2017 Levy - $1,355,543/58,001 - most o recent estimate)
o The outstanding debt per capita as of December 31, 2016 is the following:
• Outstanding debt requiring county levy: $9,800,000/58,001 = $168.96
• Outstanding debt paid by other revenues sources: $5,935,000/58,001 = $102.33
• Outstanding debt (issues by Otter Tail County, but technically the responsibility of the joint powers
• group) paid by other revenues: $26,585,000/58,001 = $458.35
• Total Outstanding Debt Per Capita as of 12/31/2016: $729.64 25. Environmental: Recycling percentage Available in the SCORE report4
o Otter Tail County’s calculated recycling percentage5 for 2016 was 66%. 26. Environmental: Amount of hazardous household waste and electronics collected – 2016 o Otter Tail County removed:
• 161,898 pounds of household hazardous waste from the waste stream
• Removed and recycled 281,568 pounds of electronics, and;
• Removed and recycled 464,280 pounds of appliances.
4 Recycling percentages are no longer available on the SCORE Report 5 Household hazardous waste, electronics and appliances are not factored in when calculating the county recycling rate.
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STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL ON LOCAL RESULTS AND INNOVATION Otter Tail County Resolution No. 2017 - 44 WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’ opinion of those services; and WHEREAS, benefits to Otter Tail County are outlined in M.S. 6.91 and includes eligibility for a reimbursement as
set by State statute; and WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the county’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed.
BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County. Motion for the foregoing Resolution was made by Commissioner Rogness and seconded by Commissioner Johnson and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 13th day of June 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________
By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk
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Otter Tail County Council on Local Results and Innovation 2017 Standard Measures for Counties
Appendix: What is the Performance Measurement Program? The Program
In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase participation in the program. Participation by Cities and Counties
Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in the standard measures program must officially adopt and implement the ten minimum performance measures and system
developed by the Council. Benefits A county or city that elects to participate in the standard measures/performance measurement program is eligible for a reimbursement of $0.14 per capita, not to exceed $25,000 and is also exempt from levy limits under sections 275.70 to 275.74 for
taxes payable in the following calendar year, if levy limits are in effect. However, participation in the standard measures/performance measurement program does not exempt a county or city from the new 2013 property tax levy limits, which
are found in a different section of law.
Reporting Requirements
In order to receive the per capita reimbursement and levy limit exemption, counties and cities must: File a report with the Office of the State Auditor by July 1. This report will consist of: 1) A resolution approved by the city council or county board declaring that:
The city/county has adopted and implemented the minimum 10 performance measures from each applicable service category and the system developed by the Council on Local Results and Innovation (PDF format).
The city/county will report the results of the measures to its residents before the end of the calendar year through publication, direct mailing, posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed (PDF format). 2) A document showing the actual results of the performance measures adopted by the city/county (PDF format).
Page | 1
Tuesday, August 1, 2017 Agenda Items
Non-Consent Items 1. Motion by ________________, second by ________________ and unanimously carried, to approve Final Pay Request No, 8 to M & M Contractors, LLC, in the amount of $22,951.22 for the completion of Project 16:Ditch 70 – C.P. 16:Dtich 70 as detailed below:
Contract Amounts
Original Contract 328,013.80
Contract Changes 28.829.00
Revised Contract 360.206.20
Work Certified to Date
Base Bid Items 328,013.80
Change Order 28,829.00
Material On Hand 417.58
Total 357,206.38
Less
Previous Payments 334,309.16
Balance Due 22,951.22 2. Motion by ________________ , second by______________ and unanimously carried to authorize payment of the following temporary and permanent easement from the Flood Hazard Mitigation Grant as requested by Jeff Langan, Houston Engineering Inc. for the Devils/Little Devils Lake Improvement District Drainage Project:
OWNER NAME
PARCEL ID MAILING ADDRESS
PAYMENT
TEMPORARY
EASEMENT
PAYMENT
PERMANENT
EASEMENT
Kimberlea Baarstad 30000320208002
2918 Edgemont St.,
Fargo, ND 58102 $2,140.54 $39,660.00
Lee J. & Karen L. Omberg 51000990449000
40698 460th St.,
Perham, MN 56573 $4,769.82 $1,914.17
David L. & Deborah L. Guck 51000060072003
40770 460th St.,
Perham, MN 56573 $227.34 $388.07
Peter M. & Patricia A.
Irvine 51000060072900
40784 460th St.,
Perham, MN 56573 $252.73 $355.34
Patrick J. Lehman 30000330211001
46847 425th Ave.,
Perham, MN 56573 $979.00 $946.00
R.D. Offutt Companies
30000280175000
R.D. Offutt Companies
Attn: F. Scott Neal,
President-Real Estate
700 7th Street South
Fargo, ND 58103
$19,124.75 $18,734.50
30000330211000
30000330214000
30000330212001
30000320205002
30000330212001
30000320209000
30000320208006
51000050070005
Total $27,494.18 $61,998.08
Grand Total
$89,492.26