HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 05/02/2017AGENDA PACKET
May 2, 2017 BOARD OF COMMISSIONERS MEETING
2.1 Draft Minutes for 04.25.2017
2.2 County Warrants~Bills
2.3 Final Payment to PCI Roads
3.0 AIS Task Force Packet for CB 5-2-17
4.0 Public Health Items
4.1 TZD Grant Resolution
5.0 ABC vs. CPI
6.0 Bond Sale & Tax Forfeited Resolution
7.0 Reclass and Hire New Paralegal Position
8.0 Highway Agenda Items
8.01 Feasibility Study
9.0 Boat & Water Grant
9.01 NIBRS JPA Ottertail
9.02 Draft Resolution - for JPA
MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
April 25, 2017
9:30 a.m.
Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, April 25, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Approval of Agenda
Chairman Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Lindquist and
unanimously carried to approve the Board of Commissioners Agenda of April 25, 2017, with the following
modifications:
2:20 p.m. – Justice Building Project Agenda Item Cancelled
9:35 a.m. – Finance Committee Cancelled
9:35 a.m. – Auditor-Treasurer Items 9:35 a.m. – County Attorney Opinions Consent Agenda Motion by Johnson, second by Froemming and unanimously carried to approve Consent Agenda items as follows with #7 (Donation Resolution) removed for separate action: 1. April 11, 2017 Board of Commissioners’ Meeting Minutes 2. Corrected Board of Commissioners’ Minutes for March 28, 2017 3. Warrants/Bills for April 25, 2017 (Exhibit A) 4. Human Services Bills & Claims
5. Issuance of On-Sale 3.2 Malt Liquor License for Lakeland General Store for
07/01/17 – 06/30/18
6. Issuance of 2017 Tobacco License for Pelican Hills RV Park for 01/01/17 –
12/31/17
Liquor License Approval Motion by Froemming, second by Johnson and unanimously carried to approve the issuance of the following liquor licenses: JJRH dba Elmer’s Texas Barbeque On-Sale 6 Month Seasonal Liquor License 05/01/17 – 10/31/17 JJRH dba Elmer’s Texas Barbeque On-Sale 6 Month Sunday Liquor License 05/01/17 – 10/31/17 County Attorney Opinions David Hauser, County Attorney, advised the Board regarding a request to repeal the County’s Portage
Lake Surface Water Ordinance and a request to complete work on Ditch #63.
Foster Care Program
Human Services Supervisor, Melanie Courier, provided 2016 data regarding the Adult and Child foster
care homes in Otter Tail County. There have been six new child foster care homes licensed in CY2016 and there are five applications currently pending. FOSTER CARE MONTH - MAY 2017 Otter Tail County Resolution No. 2017 - 26 WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our Country; and
OTC Board of Commissioners’ Minutes April 25, 2017
Page 2
WHEREAS, in 2017 there were 54 children in the Otter Tail County licensed foster homes. Foster care
provides a safe, secure and stable home for children also providing compassion and nurturance of a family
setting; and
WHEREAS, in 2017, Otter Tail County Human Services currently has 21 licensed foster families who have
opened their homes and hearts to children whose families are in crisis, play a vital role helping children
and families heal, reconnect, and launch children into successful adulthood; and WHEREAS, there are over 132 adults in licensed adult family foster care homes; and WHEREAS, there are over 45 licensed adult family foster care providers, who have opened their homes to provide a family environment to individuals with developmental disabilities, mental illness or who are elderly; and
WHEREAS, there are numerous individuals, public and private organizations who work to increase public
awareness of the needs of children and adults in foster care as well as the enduring and valuable
contribution of foster care providers.
NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, do hereby proclaim May as
FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and energies on behalf of children/adults in foster care, foster parents, and the professional staff working with them during this month and throughout the year. Motion for the foregoing Resolution was made by Commissioner Johnson and seconded by Commissioner Froemming and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness,
and the following were against: None
and the following were absent: None
WHEREUPON, the Resolution was declared duly passed and adopted the 25th day of April 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk OTTER TAIL COUNTY PROCLAMATION FAMILY CHILD CARE PROVIDER WEEK – MAY 7TH – 13TH 2017 Otter Tail County Resolution No. 2017 - 27
WHEREAS, Otter Tail County has over 128 licensed family child care providers; and
WHEREAS, Otter Tail County family child care providers serve approximately 1,300 children and their families; and WHEREAS, children are Otter Tail County’s most valuable asset and resource; and
OTC Board of Commissioners’ Minutes April 25, 2017
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WHEREAS, the care and education of Otter Tail County’s children provided by licensed family child care
givers is an invaluable occupation; and
WHEREAS, many Otter Tail County families choose child care outside their own home; and
WHEREAS, licensed family child care providers are highly competent, dedicated, caring, and concerned
professionals. NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby proclaims the week of May 7th – 13th 2017 as Licensed Family Child Care Provider Week in Otter Tail County, in honor of its many licensed family child care providers, and asks the community to join in recognizing the valuable contributions these family child care providers make to our community. Motion for the foregoing Resolution was made by Commissioner Froemming and seconded by
Commissioner Johnson and upon a vote being duly taken thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness,
and the following were against: None
and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 25th day of April 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________
By: __________________________________ Attest: _______________________
Doug Huebsch, Chair John Dinsmore, Clerk
Human Services Fiscal Quarterly Report
Deb Sjostrom, Human Services Director, submitted the 2017 first quarter budget report for the Human
Services Agency. Recess & Reconvene At 10:09 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:16 a.m. Countywide Trail Master Plan Presentation Mike McGarvey, SRF Consultant, presented a PowerPoint of the County’s Trail Master Plan and reviewed
the process of developing the plan which began in 2015. The Countywide Trail Master Plan is designed to
be an appendix to the Countywide 2014 Transportation Plan. It is intended to be used as a long range,
document and be updated on a regular basis. Mr. McGarvey identified many individuals and committees
that provided valuable input during the development of the final plan. Otter Tail County is well-positioned
in the western part of Minnesota in the middle of State trail initiatives. The Plan includes maps of existing
corridors, trail facilities and recreational resources and proposed trail connections. A Trail Plan is often required when applying for state or federal grants. Each County trail project will require specific development, public hearings and public input. Motion by Johnson, second by Rogness and unanimously carried to adopt the Countywide Trail Master Plan as submitted
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Recess & Reconvene
At 10:59 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 11:03 a.m.
Planning Commission Recommendations
Preliminary Plat – “Lamplight View”/Terry & Kathy Davis and Lon & Susan Hanson:
Bill Kalar, Land & Resource Director, reported that the Preliminary Plat titled Lamplight View was recommended for approval with a condition by the Planning Commission. Neighbor Pam Scheer submitted a letter opposing approval of the Preliminary Plat and spoke about negative environmental impact on the wetland. Mr. Kalar showed the Board a map of the proposed plat and surrounding lots. Discussion took place regarding the boardwalk, which is the least impactful way to access the lake. The Wetland Conservation Act requires no draining and no filling of a wetland. Motion by Johnson, second by Rogness and unanimously carried to approve the Preliminary Plat titled Lamplight View with the following conditions: 1) any boardwalk must be located a minimum of 10’ from a lotline; and 2) no motorized
vehicles are allowed on the boardwalk. The proposal is located in Lots 8 & 9 Blk 1 of South Oaks and Pt of
GL’s 2 & 3 and NW¼ of SE¼, Section 1 of Otter Tail Township; Buchanan Lake (56-209), GD.
Conditional Use Permit (CUP) – “Rose Shores Campground”/Jimmie & DeAnn Anderson:
The County received ten letters in opposition of the proposed CUP request of Rose Shores Campground
citing overall environmental impact and increased population. Neighbors Janet Charpentier and Sue Ulschmid spoke in opposition of the CUP request specifically citing safety concerns because of the traffic on CSAH 4 between the campgrounds and the lake. Motion by Lindquist, second by Rogness and unanimously carried to deny a Conditional Use Permit for Rose Shores Campground for the reasons cited in the April 12, 2017, Planning Commission minutes. The proposal is located in Pt GL 9: Beg SW Cor N 679.28’ Ely 740’ SE 140.17’ SW (6.35 Acres), Section 08 of Hobart Township; Rose Lake (56-360), RD. Preliminary Plat – “Burau Beach 4th Addition”/Greg Burau and Gordon Garrow:
Motion by Johnson, second by Froemming and unanimously carried to approve the Preliminary Plat titled
Burau Beach 4th Addition consisting of 17 non-residential, non-riparian lots as presented. The proposal is
located in Lots 1 & 2 Ex Platted & Lot 3 Nwly of Road Ex Platted (39.24 Acres), Section 03 of Dane Prairie
Township; Wall Lake (56-658), GD.
Conditional Use Permit (CUP) – Rance & Lisa Brendefur: Motion by Froemming, second by Lindquist and unanimously carried to approve a Conditional Use Permit to operate an auto/boat detailing business as presented. The proposal is located on Tr 365’ on N end & 251’ on S end in Rear of Lots 1 & 8 (2.24 Ac.), Section 26 of Girard Township; East Battle Lake (56-138), RD. Conditional Use Permit (CUP) – William MacFarlane: William MacFarlane represented the application, provided a map of the lot and requested approval of the
CUP request for a topographical alteration in the bluff area. Discussion followed. Motion by Lindquist,
second by Froemming and unanimously carried to deny a CUP for a topographical alteration for the
reasons as stated in the April 12, 2017, Planning Commission minutes.
Conditional Use Permit (CUP) – Chad & Paula Ohnstad:
Motion by Rogness, second by Froemming and unanimously carried to approve a CUP for erosion control and stormwater runoff prevention with the installation of natural stone outcropping elevations with conditions as recommended by the Planning Commission. The proposal is located in Pt of GL 8 (2.89 Acres), Section 2 of Dunn Township; Pelican Lake (56-786), GD.
OTC Board of Commissioners’ Minutes April 25, 2017
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HENNING SNO CRUISERS TRAIL ASSOCIATION GRANT-IN-AID FUNDING
Otter Tail County Resolution No. 2017 – 28
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Henning Sno Cruisers Trail Association Snowmobile Club for the 2017-2018 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition.
Commissioner Lindquist seconded the motion and, upon being put to vote, the resolution was
unanimously adopted this 25th day of April 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk PRAIRIE SNOW DRIFTERS TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2017 – 29
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Prairie Snow Drifters Trail Association Snowmobile Club for the 2017-2018 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Lindquist seconded the motion and, upon being put to vote, the resolution was
unanimously adopted this 25th day of April 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes April 25, 2017
Page 6
OTTER COUNTRY TRAIL ASSOCIATION (OCTA) GRANT-IN-AID FUNDING
Otter Tail County Resolution No. 2017 – 30
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Otter Country Trail Association Snowmobile Club for the 2017-2018 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition.
Commissioner Lindquist seconded the motion and, upon being put to vote, the resolution was
unanimously adopted this 25th day of April 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk AIS Task Force Updates Motion by Johnson, second by Lindquist and unanimously carried to approve purchase of one (1) additional I-LID and to accept a $3,000 donation from the Eagle Lake Association to partner in the
operating costs of an I-LID at the Eagle Lake Public Water Access for the 2017 boating season.
Motion by Johnson, second by Froemming and unanimously carried to authorize a maximum expenditure
of $2,500 to place temporary “Welcome Boaters” signs at high traffic Public Water Accesses in the County.
The locations of the signs would be changed on a regular basis.
Theft of Property Claim Motion by Johnson, second by Froemming and unanimously carried to authorize payment to Christian Sauer in the amount of $686.25, for items stolen at the Otter Tail County Detention Facility. The total dollar amount is less than the County’s liability deductible. Cell Phone Policy A motion was offered by Rogness and seconded by Froemming to approve the revised Otter Tail County
Cell Phone Policy and Procedures dated 04/25/2017 as submitted by the Human Resources Director.
Discussion followed regarding proposed changes. Motion and second were withdrawn. The HR Director
will return to the Board with suggested changes incorporated into the policy.
Committee Meetings
At 12:03 p.m., a lunch meeting took place with Gallagher Benefit Services Consultants, Commissioners Johnson, Rogness and Lindquist, and the Insurance Committee. Chair Huebsch attended a State Community Health Services Advisory (SCHSAC) ITV meeting. Commissioner Froemming was absent for the remainder of the County Board meeting. For discussion purposes, Gallagher Benefit Services provided two documents including public sector benchmarking, benefit philosophy, demographics and two options to revise benefit funding for the future.
OTC Board of Commissioners’ Minutes April 25, 2017
Page 7
Grant for Drone Purchase
Motion by Rogness, second by Johnson and unanimously carried to accept a grant from the West Central
Emergency Management Services (WCEMS), in the amount of $1,850.00 to use towards purchase of a
secondary drone (Phantom 4 Pro) for the Sheriff’s Office. Total cost for the drone is about $2,446.00 plus
taxes and shipping. The difference will be paid out of the Sheriff’s budget.
Leachate Hauling Award The Solid Waste Department published a Request for Proposal (RFP) for leachate hauling services. Motion by Johnson, second by Rogness and unanimously carried to award leachate hauling at the Northeast Otter Tail (NEOT) Landfill and the Fergus Falls Transfer Station to the only bidder, Fergus Power Pump. This is a five year contract with the cost of $330.00 for loads hauled from NEOT and $205.00 for loads hauled from the Fergus Falls Transfer Station. DISTRACTION-FREE DRIVING DAY A PROCLAMATION BY THE OTTER TAIL COUNTY SAFE COMMUNITIES COALITION
Otter Tail County Resolution No. 2017 – 31
WHEREAS, the safety and security of the citizens of Otter Tail County and surrounding areas are vitally
important; and
WHEREAS, a large percentage of our citizens regularly drive or ride in motor vehicles on our roadways; and WHEREAS, according to the Office of Traffic Safety, each year in Minnesota, distracted or inattentive driving is a factor in one in four crashes, resulting in at least 70 deaths and 350 serious injuries; and WHEREAS, the Otter Tail County Safe Communities Coalition supports efforts that help raise awareness
of the dangers of distracted driving, particularly amongst teenagers, in order to both reduce the number of
distracted driving crashes and to better educate drivers; and
WHEREAS, across the state 86 law enforcement agencies will actively be participating in the distracted
driving enforcement mobilization during the month of April 2017 to reduce the risk of injury and death
caused in traffic crashes related to distracted or inattentive driving; and WHEREAS, text-messaging, emailing or accessing the web on a wireless device while driving — including while stopped in traffic — became illegal on Minnesota roads effective August 1, 2008; and WHEREAS, one of the most effective means of encouraging safer and smarter behavior by motorists involves convincing drivers of the need to devote their full attention and energy to driving by avoiding distractions such as phone calls, texting, eating, drinking, adjusting vehicle and music controls, and
reaching for items; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety, Otter Tail County
motorists should dedicate themselves to adopting and maintaining safe behavior while behind the wheel.
NOW, THEREFORE, BE IT RESOLVED THAT WE, the Board of the Otter Tail County Commissioners, of the great state of Minnesota, do hereby proclaim APRIL 30, 2017 DISTRACTION-FREE DRIVING DAY in Otter Tail County, and we call this observance to the attention of all our citizens.
OTC Board of Commissioners’ Minutes April 25, 2017
Page 8
Motion for the foregoing Resolution was made by Commissioner Rogness and seconded by Commissioner
Lindquist and upon a vote being duly taken thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, and Rogness,
and the following were against: None
and the following were absent: Commissioner Froemming WHEREUPON, the Resolution was declared duly passed and adopted the 25th day of April 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________
By: __________________________________ Attest: _______________________
Doug Huebsch, Chair John Dinsmore, Clerk
Request to Repeal Portage Lake Ordinance
Realtors Denise Manthey, Allen Olson and Adele Butenas met with the Board to discuss the County’s
Surface Water Portage Lake Ordinance which limits horsepower motors and in particular, jet skis. County Attorney David Hauser indicated that the Ordinance was adopted by the County in the late 1970s; however, in the 1990s, there was a requirement that all surface water ordinances need to be approved by the MN Department of Natural Resources (DNR). The Portage Lake Ordinance was not approved by the DNR; therefore, is not enforceable. Mr. Hauser indicated that this Ordinance, because it was adopted by the County, should be repealed by way of a Public Hearing process. Denise Manthey submitted a Petition to Repeal the Portage Lake Ordinance with 16 property owners’ signatures. The Public Hearing for repeal of the County’s Portage Lake Ordinance is scheduled at 9:40 a.m. on Tuesday, May 23, 2017.
Association of Minnesota Counties (AMC) Regional Training
Motion by Johnson, second by Rogness and unanimously carried to authorize Commissioners to attend
the AMC regional education sessions at Lakes Country Service Cooperative (LCSC) in Fergus Falls, as
presented by the County Administrator.
CHIPS and TPR Contract for Legal Services Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Contract between Otter Tail County and Court-Appointed Attorneys for Legal Services. The agreement is for legal services for Children in Need of Protection and Services (CHIPS) and Termination of Parental Rights (TPR) cases. 2016 Rural County Engineer of the Year Award
Lon Aune, Marshall County Engineer and Vice-President of the MN County Engineers Association
(MCEA), and Richard Sanders, Polk County Engineer and NACE President Elect, presented a plaque to
Otter Tail County Highway Engineer Rick West and congratulated him on his recent award as the 2016
Rural County Engineer of the Year. This award was presented to Mr. West at the recent National
Association of County Engineers (NACE) conference. Mr. Aune and Mr. Sanders, along with
Commissioners, thanked Mr. West for his mentorship and leadership throughout the years in the highway engineering field. Commuting for Highway Projects Motion by Rogness, second by Lindquist and unanimously carried to authorize Highway Department employees to commute with a County vehicle for various projects for the 2017 construction season in accordance with the Otter Tail County Personnel Rules, Section 8.35.I.(3).
OTC Board of Commissioners’ Minutes April 25, 2017
Page 9
Highway Project Agreements & Contracts
S.A.P. 056-608-028:
Motion by Lindquist, second by Johnson and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an Engineering Services Agreement between the County of Otter Tail and
Interstate Engineering, Inc. for design work to replace Bridge 56501 on CSAH 8 over the Otter Tail River.
Resurfacing Projects: Motion by Lindquist, second by Johnson and unanimously carried to authorize the appropriate County Officials’ signatures to execute the following contracts between the County of Otter Tail and Braun Intertec for Geotechnical Evaluations: CSAH 4 Resurfacing; S.A.P. 056-604-017- Proposal QTB055190 CSAH 4 Resurfacing; S.A.P. 056-604-018 – Proposal QTB055191 CSAH 35 Resurfacing; S.A.P. 056-635-037 – Proposal QTB055192 CSAH 67 Resurfacing; S.P. 056-667-036 – Proposal QTB055193
CSAH 91 Resurfacing; S.A.P. 056-691-002 – Proposal QTB055194
C.P. 17:CS:
Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Maintenance Contract between the County of Otter Tail and
Precision Roadway Services, LLC for crack sealing work on County State Aid Highways contingent upon the approval of the County Attorney. S.A.P. 056-606-012 & Etc: Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and Tri-City Paving, Inc. for work on CSAH 6, CSAH 16 and CH 129, contingent upon the approval of the County Attorney.
S.A.P. 056-610-015 & Etc:
Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and
Knife River Materials for work on CSAH 10, 11, 24, 52 and 88 contingent upon the approval of the County
Attorney. Recommendation for Award – S.P. 056-072-001, MN HSIP 5617(194) Motion by Rogness, second by Lindquist and unanimously carried to award 6” edge line installation, district wide, to Sir Lines-A-Lot of Edina, MN, at the low bid amount of $865,212.15. Long Range Planning Discussion Motion by Rogness, second by Johnson and unanimously carried to extend an invitation to Craig Vaughn
of SRF Consulting to discuss Long Range Planning with County Board members.
Transportation Meeting
Motion by Rogness, second by Lindquist and unanimously carried to authorize Commissioner Wayne
Johnson’s attendance at the State Aid Rural Counties transportation meeting in St. Paul on May 4, 2017.
Drainage System #63 Ditch Inspector Kevin Fellbaum returned to the Board regarding work in Ditch #63 that Property Owner Lee Uhlig has requested permission to complete. Mr. Fellbaum submitted letters from the Wetland Technical Evaluation Panel (TEP). The NRCS has setbacks that Mr. Uhlig has agreed to follow. Motion by Rogness, second by Lindquist and unanimously carried to authorize Lee Uhlig, at his expense, to proceed with work in Ditch #63 as the Ditch Inspector has previously presented. The Ditch Inspector and County Attorney will authorize the work in writing.
OTC Board of Commissioners’ Minutes April 25, 2017
Page 10
Adjournment
At 1:50 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, April 25, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 1
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes April 25, 2017
Exhibit A, Page 6
csteinba
COMMISSIONER'S VOUCHERS ENTRIES
Paid on Behalf Of Name
Explode Dist. Formulas?:
4/27/17
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
N
Y
D
4
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D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
2:39PM
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
ADVANCED STRIPING AND
SEALCOATING, INC
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
40.00
700.00
2,904.89
135.00
53.33
1,857.50
19.50
675.00
14.34
40.00
700.00
2,148.89
756.00
135.00
53.33
1,857.50
19.50
675.00
14.34
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5274 ADVANCED ENGRAVING INC
01-112-106-0000-6572 ADA SIGN - MOTHER'S ROOM 20193 Repair And Maint Supplies
1 Transactions5274
13892
01-112-000-0000-6572 RE-STRIPING PARKING LOTS 1975 Repair And Maintenance Supplies
1 Transactions13892
14813 ALBANY RECYCLING CENTER
50-000-000-0120-6859 MISC RECYCLING 12186 Electronic Disposal
50-000-000-0110-6859 MISC RECYCLING 12187 Electronic Disposal
2 Transactions14813
5721 ASSOCIATION OF MN COUNTIES
01-031-000-0000-6242 CONTINUOUS IMPROVE WORKSHOP 4/18/17 Registration Fees
1 Transactions5721
31064 BATTLE LAKE STANDARD
01-250-000-0000-6399 ACCT 3 PARTS 145058 Sentence To Serve
1 Transactions31064
1386 BECKLUND OIL CO
10-304-000-0000-6565 DIESEL FUEL Fuels - Diesel
1 Transactions1386
1755 BEN HOLZER UNLIMITED
50-000-000-0130-6290 DRINKING WATER 61429NYM Contracted Services.
1 Transactions1755
14852 BERRY'S HANDY SERVICES
50-399-000-0000-6290 8 YARD BIN 1056 Contracted Services.
1 Transactions14852
3494 BOUND TREE MEDICAL LLC
01-201-000-0000-6491 ACCT 114063 82469499 General Supplies
1 Transactions3494
ADVANCED STRIPING AND
SEALCOATING, INC
Otter Tail County Auditor
ADVANCED ENGRAVING INC
ALBANY RECYCLING CENTER
ASSOCIATION OF MN COUNTIES
BATTLE LAKE STANDARD
BECKLUND OIL CO
BEN HOLZER UNLIMITED
BERRY'S HANDY SERVICES
BOUND TREE MEDICAL LLC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
-
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
44.41
560.71
900.75
54.44
272.00
133.39
7.99
44.41
63.00
497.71
900.75
54.44
272.00
59.40
3.70
1.40
0.40
68.49
7.99
118.44
215.37
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7022 BRANDBORG/HEATHER
01-091-000-0000-6330 MILEAGE - DARE GRADUATION 4/7/17 Mileage
1 Transactions7022
3423 BUY-MOR PARTS & SERVICE LLC
50-390-000-0000-6306 ACCT 100331 DOT INSPECTION 045061 Repair/Maint. Equip
50-390-000-0000-6306 ACCT 100331 R&R WHEEL SEALS 045063 Repair/Maint. Equip
2 Transactions3423
1756 CHEMSEARCH
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions1756
13143 CI SPORT
01-250-000-0000-6526 ACCT 19736 SPORT TEK 1/2 ZIP 636105 Uniforms
1 Transactions13143
7479 CONCEPT CATERING
02-219-000-0000-6369 MEALS FOR TRAINING ON 4/19/17 360183 Miscellaneous Charges
1 Transactions7479
32603 COOPERS TECHNOLOGY GROUP
01-002-000-0000-6406 ACCT 2189988076 FLASH DRIVES 417470 Office Supplies
01-112-000-0000-6406 ACCT 2189988050 BINDERS 417486 Office Supplies
01-112-000-0000-6406 ACCT 2189988050 AVE REINFORCE 417488 Office Supplies
01-112-000-0000-6406 ACCT 2189988050 PAPER CLIPS 417593 Office Supplies
01-250-000-0000-6406 ACCT 2189988556 FOLDERS 417512 Office Supplies
5 Transactions32603
5407 CULLIGAN
50-399-000-0000-6300 ACCT 501 AUGER 16778 Building And Grounds Maintenance
1 Transactions5407
36 DACOTAH PAPER COMPANY
50-399-000-0000-6485 ACCT 227162 SUPPLIES 2411 Custodian Supplies
50-399-000-0000-6485 ACCT 227162 SUPPLIES 71853 Custodian Supplies
Otter Tail County Auditor
BRANDBORG/HEATHER
BUY-MOR PARTS & SERVICE LLC
CHEMSEARCH
CI SPORT
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
CULLIGAN
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
96.93
940.00
123.00
187.02
45.86
143.75
130.32
28.00
1,973.75
940.00
123.00
187.02
23.01
22.85
143.75
113.42
16.90
28.00
1,973.75
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions36
14597 DAILEY ELECTRIC LLC
50-000-000-0130-6306 PUMP/HEAT SHRINKS/LABOR 4/12/17 Repair/Maint. Equip
1 Transactions14597
5969 DALTON SPORTS AND REPAIR
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions5969
9114 DEPT OF HUMAN SERVICES
01-063-000-0000-6210 ACCT 14431200 MAILING SERVICES A300IC56169I Postage Meter
1 Transactions9114
3518 DEX MEDIA
50-000-000-0000-6848 ACCT 110245589 NOV BAL DUE 11/18/16 Public Education
50-000-000-0000-6848 ACCT 110245589 4/18/17 Public Education
2 Transactions3518
11391 DOUBLE A CATERING
01-002-000-0000-6818 MEALS FOR COMBINED MEETING 4/11/17 Board Contingency
1 Transactions11391
1794 EHLERT/ROBERT W
10-303-000-0000-6330 MILEAGE Mileage
10-303-000-0000-6331 MEALS Meals And Lodging
2 Transactions1794
11889 ERGOMETRICS
01-250-000-0000-6436 ACCT 121092 REACT TESTING 127884 New hire start up cost
1 Transactions11889
14552 EZ OPEN GARAGE DOOR
50-000-000-0170-6300 TSF DOORS & SPRING REPAIRS 31628 Building And Grounds Maintenance
1 Transactions14552
3297 FARGO GLASS AND PAINT CO
Otter Tail County Auditor
DACOTAH PAPER COMPANY
DAILEY ELECTRIC LLC
DALTON SPORTS AND REPAIR
DEPT OF HUMAN SERVICES
DEX MEDIA
DOUBLE A CATERING
EHLERT/ROBERT W
ERGOMETRICS
EZ OPEN GARAGE DOOR
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
670.00
390.00
647.84
328.10
1,517.57
138.40
4,860.00
670.00
390.00
647.84
116.00
120.75
81.90
9.45
442.43
379.95
367.20
327.99
128.40
10.00
4,860.00
495.00
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-112-102-0000-6572 ACCT 115000 WINDOW REPLACE IF274539 Repair And Maintenance Supplies
1 Transactions3297
2153 FERGUS POWER PUMP INC
50-000-000-0170-6863 LEACHATE HAULING 29363 Leachate Disposal
1 Transactions2153
35018 FERGUS TIRE CENTER
01-250-000-0000-6399 FORD F-350 TIRES 334534 Sentence To Serve
1 Transactions35018
5066 GODFATHERS EXTERMINATING INC
50-000-000-0170-6290 ACCT 12465 RAT CONTROL 119397 Contracted Services.
50-399-000-0000-6290 ACCT 7152 PET CONTROL 119306 Contracted Services.
50-399-000-0000-6290 ACCT 7152 SPIDER TREATMENT 119307 Contracted Services.
50-399-000-0000-6290 ACCT 7152 ODOR UNIT 119668 Contracted Services.
4 Transactions5066
52564 GRAINGER INC
01-112-106-0000-6572 ACCT 813640729 SUPPLIES 9414436924 Repair And Maint Supplies
01-112-106-0000-6572 ACCT 813640729 SUPPLIES 9415783548 Repair And Maint Supplies
01-112-108-0000-6572 ACCT 813640729 HIGH CAP FILTER 9417939122 Repair And Maintenance Supplies
01-112-101-0000-6572 ACCT 813640729 SUPPLIES 9419968517 Repair And Maintenance Supplies
4 Transactions52564
6914 HERMAN/CRYSTAL
01-091-000-0000-6273 MILEAGE - MFIA BOARD MTG 4/7/17 Collections Officer Expenses
01-091-000-0000-6273 MEAL - MFIA BOARD MTG 4/7/17 Collections Officer Expenses
2 Transactions6914
11820 HOFF/MARLAND
14-112-107-0000-6688 SITE VISIT HRS 4/26/17 Detention Expenses
1 Transactions11820
6979 J J KELLER & ASSOCIATES INC
01-031-000-0000-6443 ACCT 200185379 OSHA LICENSE 9101661721 Ppe & Safety Equip. & Supplies
Otter Tail County Auditor
FARGO GLASS AND PAINT CO
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
GODFATHERS EXTERMINATING INC
GRAINGER INC
HERMAN/CRYSTAL
HOFF/MARLAND
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
-
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
495.00
5,310.00
53.00
4,118.53
2,143.95
59.00
1,655.00
600.42
2,005.00
3,305.00
53.00
4,118.53
110.05
2,254.00
29.50
29.50
465.00
260.00
465.00
465.00
250.00
350.42
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions6979
10408 JONES AND MAGNUS
01-013-000-0000-6262 56-PR-15-194;16-498 G COTA 12317 Public Defender
01-013-000-0000-6262 16-4918 M DUNKER 12321 Public Defender
2 Transactions10408
6438 KIESLER'S POLICE SUPPLY, INC
01-250-000-0000-6494 SNIPER QUAD HD SAW SLING 0821741A CERT Operations
1 Transactions6438
6432 L & O ACRES TRANSPORT INC
10-302-000-0000-6514 SALT Salt
1 Transactions6432
79 LAKE REGION HEALTHCARE
01-201-000-0000-6433 SPROUT, AARON REIMBURSE 2607450 Special Medical
01-201-000-0000-6433 HABERER, DALE PHYSICAL 2702182 Special Medical
2 Transactions79
41450 LAKES COUNTRY SERVICE CO OP
01-201-000-0000-6433 PRE-EMPLOY TEST D HABERER 83917 Special Medical
01-250-000-0000-6436 PRE-EMPLOY TEST M OLSON 83917 New hire start up cost
2 Transactions41450
81 LARRY OTT INC TRUCK SERVICE
50-399-000-0000-6290 CARDBOARD 71396 Contracted Services.
50-399-000-0000-6290 PAPER 71406 Contracted Services.
50-399-000-0000-6290 CARDBOARD 71407 Contracted Services.
50-399-000-0000-6290 CARDBOARD 71415 Contracted Services.
4 Transactions81
511 M-R SIGN COMPANY INC.
10-302-000-0000-6515 SUPPLIES Signs And Posts
10-303-000-0000-6501 SUPPLIES Engineering And Surveying Supplies
2 Transactions511
Otter Tail County Auditor
J J KELLER & ASSOCIATES INC
JONES AND MAGNUS
KIESLER'S POLICE SUPPLY, INC
L & O ACRES TRANSPORT INC
LAKE REGION HEALTHCARE
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
M-R SIGN COMPANY INC.
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
MORNINGSTAR PYSCHOLOGICAL
SERVICES, PLLC
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
20.00
60.00
350.00
1,600.00
104.02
101,294.94
20.00
60.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
1,600.00
35.74
28.98
39.30
27,366.97
27,366.97
23,280.50
23,280.50
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7661 MINNKOTA ENVIRO SERVICES INC
01-091-000-0000-6342 ACCT 1143 SHREDDING SERVICES 383466 Service Agreements
1 Transactions7661
546 MN CO INTERGOVERNMENTAL TRUST
01-031-000-0000-6242 EFF PERFORM MGMT SEMINAR SEM519 Registration Fees
HANSEN/NICOLE3698
1 Transactions546
2852 MN DEPT OF HEALTH
50-000-000-0130-6864 WELL MAINTENANCE PERMIT 698995 Financial Assurance
50-000-000-0130-6864 WELL MAINTENANCE PERMIT 733236 Financial Assurance
50-000-000-0130-6864 WELL MAINTENANCE PERMIT 733237 Financial Assurance
50-000-000-0130-6864 WELL MAINTENANCE PERMIT 733238 Financial Assurance
50-000-000-0120-6278 WELL MAINTENANCE PERMIT 752837 Engineering & Hydrological Testing
50-000-000-0120-6278 WELL MAINTENANCE PERMIT 752838 Engineering & Hydrological Testing
50-000-000-0120-6278 WELL MAINTENANCE PERMIT 752839 Engineering & Hydrological Testing
7 Transactions2852
7276
01-091-000-0000-6276 RECORDS REVIEW W ERICKSON MAR2017 Professional Services
1 Transactions7276
8373 NAPA FERGUS FALLS
01-112-101-0000-6572 ACCT 13040 IND BELT 679645 Repair And Maintenance Supplies
01-112-101-0000-6572 ACCT 13040 FHP BELTS 679865 Repair And Maintenance Supplies
50-399-000-0000-6304 ACCT 13050 HALOGEN CAPSULE 6800023 Repair And Maint-Vehicles
3 Transactions8373
43227 NELSON AUTO CENTER
10-302-000-0000-6675 2017 GMC SIERRA PICKUP, UNIT #Machinery And Automotive Equipment
10-302-000-0000-6675 2017 GMC SIERRA PICKUP, UNIT #Machinery And Automotive Equipment
14-430-000-0000-6687 UNIT 06011 2017 JEEP CHEROKEE F17515 Equipment- Current Year Soc. Serv.
14-430-000-0000-6687 UNIT 06010 2017 JEEP CHEROKEE F17516 Equipment- Current Year Soc. Serv.
4 Transactions43227
11057 NELSON/MIKE
MORNINGSTAR PYSCHOLOGICAL
SERVICES, PLLC
Otter Tail County Auditor
MINNKOTA ENVIRO SERVICES INC
MN CO INTERGOVERNMENTAL TRUST
MN DEPT OF HEALTH
NAPA FERGUS FALLS
NELSON AUTO CENTER
csteinba
COMMISSIONER'S VOUCHERS ENTRIESCounty Ditch Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
400.00
499.11
416.68
1,172.96
6,907.70
461.09
230.96
257.26
400.00
499.11
416.68
1,172.96
6,907.70
254.91
206.18
230.96
257.26
31.44
74.78
230.50
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
22-622-000-0604-6369 4 BEAVERS TRAPPED DITCH 4/14 4/25/17 Miscellaneous Charges
1 Transactions11057
5686 OTIS ELEVATOR CO
01-112-106-0000-6342 ACCT 284651 05630517 Service Agreements
1 Transactions5686
126 OTTER TAIL CO TREASURER
01-112-108-0000-6369 PARKING SIGN & INSTALL 2166 Miscellaneous Charges
1 Transactions126
3167 OTTER TAIL CO TREASURER
10-302-000-0000-6369 SPECIAL ASSESSMENT Miscellaneous Charges
1 Transactions3167
1340 PETE'S BODY SHOP & TOWING
01-149-000-0000-6354 UNIT 1307 REPAIRS 5349 Insurance Claims
1 Transactions1340
1412 PHILLIPE LAW OFFICE
01-013-000-0000-6262 56-PR-17-1102 G QUERNEMOEN 4/17/17 Public Defender
01-013-000-0000-6262 56-PR-17-455 M MALECHA 4/18/17 Public Defender
2 Transactions1412
11290 PHOENIX SUPPLY
01-250-000-0000-6491 PILLOW COVERS 11785 Jail Supplies
1 Transactions11290
1829 RAZOR BLADE COMPANY/THE
01-250-000-0000-6491 DISPOSABLE RAZORS 80862 Jail Supplies
1 Transactions1829
9484 RDO EXCH #80-6130
01-112-000-0000-6572 ACCT 0313001 SUPPLIES P32106 Repair And Maintenance Supplies
01-112-000-0000-6572 ACCT 0313001 SUPPLIES P32112 Repair And Maintenance Supplies
01-112-000-0000-6572 ACCT 0313001 WELDING REPAIR W24331 Repair And Maintenance Supplies
Otter Tail County Auditor
NELSON/MIKE
OTIS ELEVATOR CO
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
PETE'S BODY SHOP & TOWING
PHILLIPE LAW OFFICE
PHOENIX SUPPLY
RAZOR BLADE COMPANY/THE
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
336.72
1,984.00
107.00
57.99
147.00
1,000.08
785.52
215.42
1,984.00
107.00
35.42
22.57
147.00
697.08
303.00
10.88
536.82
237.82
215.42
70.97
41.98
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions9484
11151 ROAD MACHINERY & SUPPLIES CO
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions11151
13735 SCHMALTZ/CAROL
01-101-000-0000-6330 MILEAGE - EOC SUMMIT/RECORDERS APR2017 Mileage
1 Transactions13735
19005 SERVICE FOOD SUPER VALU
01-002-000-0000-6369 K3210 25APR17 Miscellaneous Charges
02-815-000-0000-6369 K3295 24APR17 Miscellaneous Charges
2 Transactions19005
48638 SIGNWORKS SIGNS & BANNERS LLC
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions48638
1630 SIMPLEXGRINNELL
01-112-108-0000-6572 385-000894553 ACCESS CONTROL 41034196 Repair And Maintenance Supplies
01-112-101-0000-6572 385-00894553 ALARM SERVICE 83594718 Repair And Maintenance Supplies
2 Transactions1630
48183 STEINS INC
01-112-101-0000-6485 ACCT 00224000 GRIP BOTTLES 778520-1 Custodian Supplies
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 780154 Custodian Supplies
01-112-108-0000-6485 ACCT 00224002 SUPPLIES 780155 Custodian Supplies
3 Transactions48183
7267 STICH/HALEY
01-201-000-0000-6171 MEALS & LODGING - NIBRS TRAIN 4/19/17 Tuition And Education Expenses
1 Transactions7267
168 STREICHERS
01-250-000-0000-6526 ACCT 46698 ARTIC MOCK SHIRTS I1255265 Uniforms
01-250-000-0000-6494 ACCT 974 RAIL SLING ATTACHMENT I1258233 CERT Operations
Otter Tail County Auditor
RDO EXCH #80-6130
ROAD MACHINERY & SUPPLIES CO
SCHMALTZ/CAROL
SERVICE FOOD SUPER VALU
SIGNWORKS SIGNS & BANNERS LLC
SIMPLEXGRINNELL
STEINS INC
STICH/HALEY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
515.77
1,113.00
1,241.83
160.00
40.03
6,920.00
44.94
28.99
51.97
321.86
1,113.00
166.55
647.56
96.36
35.13
199.87
96.36
160.00
40.03
6,920.00
44.94
3,668.00
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-250-000-0000-6494 ACCT 974 RAIL SLING ATTACHMENT I1258260 CERT Operations
01-250-000-0000-6526 ACCT 46698 ARTIC MOCK SHIRT I1258275 Uniforms
01-250-000-0000-6526 ACCT 46698 ARTIC MOCK SHIRTS I1258276 Uniforms
5 Transactions168
183 THOMSON REUTERS - WEST
01-091-000-0000-6455 ACCT 1000520140 835869535 Reference Books & Literature
1 Transactions183
49008 TIRES PLUS TOTAL CAR CARE
01-201-000-0000-6304 UNIT 1407 INSTALL TIRES/ALIGN 101064 Repair And Maintenance
01-201-000-0000-6304 UNIT 1607 TIRES 101143 Repair And Maintenance
01-201-000-0000-6304 UNIT 1303 INSTALL TIRES 101187 Repair And Maintenance
01-201-000-0000-6304 UNIT 1610 OIL CHANGE 101253 Repair And Maintenance
01-201-000-0000-6304 UNIT 1405 BRAKE PADS 101259 Repair And Maintenance
01-201-000-0000-6304 UNIT 1404 INSTALL TIRES 101267 Repair And Maintenance
6 Transactions49008
1999 TNT REPAIR INC
50-000-000-0120-6306 BACKHOE RADIATOR MAINT 021180 Repair/Maint. Equip
1 Transactions1999
176 UNITED PARCEL SERVICE
10-301-000-0000-6210 SHIPPER 556562 CONTROL 1S73 0000556562157 Postage & Postage Meter
1 Transactions176
7266 UNIVERSAL TRUCK EQUIPMENT INC
10-304-000-0000-6572 UNIVERSAL UNI-ROLL SANDERS Repair And Maintenance Supplies
1 Transactions7266
3592 VAUGHN AUTO & MARINE CO
01-121-000-0000-6304 JUMP START/BATTERY TEST 12111 Repair And Maintenance
1 Transactions3592
5045 VIKING GARAGE DOOR COMPANY INC
50-000-000-0120-6300 GARAGE DOOR & OPENER 53140 Building And Grounds Maintenance
Otter Tail County Auditor
STREICHERS
THOMSON REUTERS - WEST
TIRES PLUS TOTAL CAR CARE
TNT REPAIR INC
UNITED PARCEL SERVICE
UNIVERSAL TRUCK EQUIPMENT INC
VAUGHN AUTO & MARINE CO
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17
3,668.00
256.92
150.00
14,925.31
50.50
182,523.44
256.92
150.00
3,385.75
11,539.56
50.50
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions5045
761 VOSS LIGHTING
01-112-108-0000-6572 ACCT 351623 15300692-00 Repair And Maintenance Supplies
1 Transactions761
52000 WADENA CO SHERIFF
01-091-000-0000-6369 SERVED SUBPOENAS STLOTZ 17-097 Miscellaneous Charges
1 Transactions52000
2278 WASTE MANAGEMENT
50-000-000-0120-6852 ACCT 3-85099-73002 0000604-0010-8 Msw By Passed Expense
50-000-000-0170-6852 ACCT 3-85099-73002 0000604-0010-8 Msw By Passed Expense
2 Transactions2278
8425 WINDELS/LORI
02-219-000-0000-6369 ROLLS FOR TRAINING/MEALS 4/19/17 Miscellaneous Charges
1 Transactions8425
Final Total ............73 Vendors 125 Transactions
Otter Tail County Auditor
VIKING GARAGE DOOR COMPANY INC
VOSS LIGHTING
WADENA CO SHERIFF
WASTE MANAGEMENT
WINDELS/LORI
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Copyright 2010-2016 Integrated Financial Systems
2:39PM4/27/17 Page 12Audit List for Board
Otter Tail County Auditor
AMOUNT
General Fund Dedicated Accounts
28,888.58 1
345.07 2
72,728.45 10
51,421.00 14
400.00 22
28,740.34 50
182,523.44
NameFundRecap by Fund
General Revenue Fund
Road And Bridge Fund
Capital Improvement Fund
County Ditch Fund
Solid Waste Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mission: To protect, maintain, and improve the health of the people of Otter Tail County.
Vision: To achieve healthy lifestyles, healthy people, and healthy communities.
Otter Tail County
Public Health
Board Meeting 05.02.2017
Community Health Worker Positions
Public Health was selected to develop a beta test project to hire community health workers. This
work is funded by the Community Wellness Grant. The beta test is to determine whether community
health workers can work with high risk families to address hypertension and pre-diabetes. The plan is
to hire two part time bilingual speaking community health workers.
Additional funding has been received to have them provide outreach to promote the use of family
planning services and child and teen checkups.
We would also seek to train them to provide interpreter service for us. They could be available to
other departments as needed.
Action needed: Authorization to hire two part time staff to work as community health workers.
Amendment of DHS Contract for TEFT.PHR Project
DHS would like to increase the allocation for the project to enable us to contract for approximately
1,00- additional hours with Linden Tech Inc for the technology expertise needed to continue this
project.
Action needed: Authorization for signatures upon receipt of the contract amendment from DHS.
Resolution for TZD grant application
Jane Neubauer spoke with you last week. It is time to submit our next funding application to the
Department of Traffic Safety. They require a resolution from the County Board authorizing the grant
submission and my signature when the contract is executed.
Action Needed: Authorize resolution.
Measles Update
As of 4/25/17 there have been 20 cases reported in Hennepin county. Jessica is examining
information obtained from the immunization registry to identify families in OTC that are behind or have
not had MMR vaccinations. We are working with the health care providers to reach out to these
families to encourage them to get vaccinated.
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Revised 4-30-15
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
Be it resolved that Otter Tail County Department of Public Health
enter into a grant agreement with the Minnesota Department of Public Safety, for
traffic safety projects during the period from October 1, 2017 through September
30, 2018.
The Director of Public Health is hereby authorized to execute such
agreements and amendments as are necessary to implement the project on behalf
of Otter Tail County Public Health and to be the fiscal agent and administer the
grant.
I certify that the above resolution was adopted by the Board of
Commissioners of Otter Tail County on May 2, 2017______.
SIGNED: WITNESSETH:
__________________________ ______________________
Chairperson of the Board County Administrator
Date ___________________ Date _________________
OTTER TAIL COUNTY
ASSESSOR
LAND/PROPERTY SERVICES DIVISION
WWW.CO.OTTER-TAIL.MN.US
GOVERNMENT SERVICES CENTER
505 WEST FIR AVENUE 218-998-8010
FERGUS FALLS, MN 56537
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Otter Tail County Land Valuation (ABC vs. CPI)
ABC Method
General Information:
- This method of valuation for agricultural land has been in place for many years
- Otter Tail County has 9 classifications of tillable land - Classifications were established by Local Town Boards
Concerns:
- Accuracy has diminished greatly over the course of time due primarily to parcels having been
subdivided and the lack of knowing which classification of land is to be split to the new parcel or parcels. - Otter Tail County’s coefficient of dispersion (a statistical measure of uniformity in an assessment) is
consistently higher than the standards that the Minnesota Department of Revenue would like to see in
their analysis of uniformity or equalization.
- Otter Tail County has more soil types than any other county in the U.S. and this creates a challenge when there are only 9 classifications - Most agricultural properties are bought and sold on productivity and our current valuation method does
not address this.
CPI Method (Crop Productivity Index Ratings)
General Information:
- CPI has become a standard of valuation of agricultural land for both assessors and appraisers - CPI utilizes the soil survey which was completed in 1994 for Otter Tail County
- CPI identifies certain soil types and their productivity by reviewing the CPI ratings for specific geographic areas of interest (parcel specific).
- CPI clearly shows the quality factors that influence selling prices and the values used for agricultural
land assessments
Summary:
Agricultural land is bought and sold on the productivity land. The Otter Tail County Assessor Department would utilize the CPI rating system to obtain information on the productivity of agricultural land, conduct a
more uniform assessment and to uphold their opinions of market value.
Page | 1
Tuesday, May 2, 2017
Agenda Items
Non-Consent Items 1. May 2, 2017 – Bond Sale Resolution
Extract of Minutes of Meeting of the Board of Commissioners of Otter Tail County, Minnesota
Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail
County, Minnesota, was duly held at the County Courthouse in Fergus Falls, Minnesota, on Tuesday, May
2, 2017 at 10:30 o’clock A.M.
The following members were present:
and the following were absent:
* * * * * * * * *
The Chair announced that the meeting was convened for the purpose of considering proposals for
the purchase of $1,430,000 General Obligation Capital Improvement Bonds, Series 2017A. Proposals were
submitted as shown in Exhibit A attached hereto.
* * * * * * * * *
Commissioner ________________ introduced the following written resolution and moved its
adoption:
RESOLUTION AWARDING SALE OF $1,430,000 GENERAL OBLIGATION CAPITAL
IMPROVEMENT BONDS, SERIES 2017A, FIXING THE FORM AND SPECIFICATIONS THEREOF,
PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND PROVIDING FOR THEIR
PAYMENT
BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows:
1. The proposal of ______________ to purchase the $1,430,000 General Obligation Capital Improvement Bonds, Series 2017A of the County is hereby found and determined to be a favorable
proposal, and shall be and is hereby accepted, said proposal being to purchase Bonds maturing and bearing
interest as set forth in paragraph 2 at a price of $____________ plus accrued interest.
Page | 2
2. To provide funds for correction facility improvements pursuant to the County’s Capital
Improvement Plan approved March 28, 2017, the County shall forthwith issue its negotiable General
Obligation Capital Improvement Bonds, Series 2017A (the “Bonds”), pursuant to Minnesota Statutes, Section 373.40 and Chapter 475. The Bonds shall be in the aggregate principal amount of $1,430,000, to
be dated June 1, 2017, bear interest at the rates per annum according to years of maturity set forth below,
computed on the basis of a 360-day year of twelve 30-day months, payable February 1, 2018, and
semiannually thereafter on February 1 and August 1 in each year, and mature serially on February 1 in the
years and amounts as follows:
Year
2019 2020
2021
2020 2022
2023
Amount
$130,000 135,000
135,000
140,000 140,000
140,000
Interest Rate Year
2024 2025
2026
2027 2028
Amount
$145,000 145,000
150,000
155,000 155,000
Interest Rate
All Bonds maturing on or after February 1, 2026, are subject to redemption and prior payment in
whole or in part in such order as the County may determine and by lot within a maturity at the option of the County on February 1, 2025, and any date thereafter at par and accrued interest. In the event of redemption
by lot of Bonds of like maturity, the Bond Registrar shall assign to each Bond of such maturity then
outstanding a distinctive number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines the order of numbers, at $5,000 for each number, for all outstanding Bonds
of like maturity. The order of selection of Bonds to be redeemed shall be the Bonds to which were
assigned numbers so selected, but only so much of the principal amount of each Bond of a denomination of
more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected.
The Bonds shall be numbered R-1 upwards in order of issuance or in such other order as the Registrar may determine and shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding
the amount maturing in any year.
3. The Bonds shall be payable as to principal upon presentation at the office of Bond Trust Services Corporation, Roseville, Minnesota, as Registrar and Paying Agent, or at the offices of such other
successor agents as the County may hereafter designate upon 60 days’ mailed notice to the registered
owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the
registered owners at their addresses shown on the registration books of the County on the 1st day of the
month preceding each interest payment date.
4. The Bonds, the Registrar’s Certificate of Authentication and Registration and the form of
assignment on the reverse side thereof shall be in substantially the following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF OTTER TAIL
No. R-_______ $_______________
GENERAL OBLIGATION
CAPITAL IMPROVEMENT BOND, SERIES 2017A
Interest Rate Maturity Date Date of Original Issue CUSIP
June 1, 2017
Page | 3
Registered Owner:
Principal Amount:
The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered
Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date
specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof
interest on such Principal Amount at the Interest Rate specified above from the Date of Original Issue, or
the most recent interest payment date to which interest has been paid or duly provided for as specified
below, on February 1 and August 1 of each year, commencing February 1, 2018, until said principal
amount is paid. Principal is payable in lawful money of the United States of America at the office of Bond
Trust Services Corporation in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which designation shall be made upon notice of 60 days to the Registered Owners at their
registered addresses. Interest is payable by check or draft mailed to the person in whose name this Bond is
registered at the close of business on the 15th day of the month preceding each interest payment date (whether or not a business day) at the registered owner’s address set forth on the registration books
maintained by the Registrar. Any such interest not punctually paid or provided for will cease to be payable
to the owner of record as of such regular record dates and such defaulted interest may be paid to the person
in whose name this Bond shall be registered at the close of business on a special record date for the
payment of such defaulted interest established by the Registrar. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the County have
been and are hereby irrevocably pledged.
The Bonds of this series maturing on or after February 1, 2026, are subject to redemption at the option of the County, in whole or in part in such order as the County may determine and by lot within a
maturity, on February 1, 2025, and any date thereafter at par and accrued interest. Thirty days’ notice of
prior redemption will be given by mail to the bank where the Bonds are payable and to the registered
owners in the manner provided by Chapter 475, Minnesota Statutes. Any defect in mailing notice of
redemption shall not affect the validity of the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are set aside by the County on the redemption date, shall
not bear interest after the redemption date, regardless of any delay in its presentation.
This Bond is one of an issue of Bonds in the aggregate principal amount of $1,430,000, all of like date and tenor except as to maturity and interest rate, issued pursuant to and in full conformity with the
Constitution and Laws of the State of Minnesota, including Section 373.40, Minnesota Statutes, for the
purpose of providing funds for correction facility improvements. The Bonds of this issue are payable
primarily from taxes levied under the Resolution described below, and this Bond constitutes a general
obligation of the County and to provide moneys for the prompt and full payment of said principal and interest as the same become due the full faith and credit of the County is hereby irrevocably pledged, and
the County will levy additional ad valorem taxes on all taxable property in the County, if required for such
purpose, without limitation as to rate or amount.
This Bond is transferable, as provided by the Resolution of the Board of County Commissioners
authorizing the issuance of the Bonds of this series adopted May 2, 2017 (the “Resolution”) only upon
books of the County kept at the office of the Registrar by the Registered Owner hereof in person or by the
Registered Owner’s duly authorized attorney, upon surrender of this Bond for transfer at the office of the
Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Registrar duly executed by, the Registered Owner hereof or the Registered Owner’s duly authorized
attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect
to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity
Page | 4
and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this
Bond may be treated as the absolute owner hereof for all purposes.
The Bonds of this series are issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in
any one year. As provided in the Resolution and subject to certain limitations therein set forth, the Bonds
of this series are exchangeable for a like aggregate principal amount of Bonds of this series of a different
authorized denomination, as requested by the Registered Owner or the Registered Owner’s duly authorized
attorney upon surrender thereof to the Registrar.
IT IS HEREBY CERTIFIED AND RECITED that this Bond is issued by authority of and in strict
accordance with Minnesota Statutes, Section 373.40 and Chapter 475, that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in
regular and due form, time and manner as required by law and that this Bond, together with all other
indebtedness of the County outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose until the Certificate of
Authentication and Registration hereon shall have been signed by the Registrar.
IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has
caused this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of the County Administrator, all as of the Date of Original Issue specified above.
OTTER TAIL COUNTY, MINNESOTA
By (Facsimile Signature) Chair, Board of County Commissioners
By (Facsimile Signature)
County Administrator
REGISTRAR’S CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This is one of the Bonds described in the within mentioned Resolution, and this Bond has been registered as to principal and interest in the name of the Registered Owner identified above.
Dated: June 1, 2017
BOND TRUST SERVICES CORPORATION, Bond Registrar
By
Authorized Signature
Page | 5
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
(Please Print or Typewrite Name and Address of Transferee)
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
_______________________, attorney to transfer the within Bond on the books kept for registration thereof,
with full power of substitution in the premises.
Dated:______________________
Please Insert Social Security Number or Other Identifying Number of Assignee Notice: The signature to this assignment must correspond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. Signature Guaranteed:
Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges.
5. The Bonds shall be prepared in printed form under the direction of the County Administrator
and when so prepared shall be executed on behalf of the County by the manual or facsimile signature of the
Chair and by the manual or facsimile signature of the County Administrator. The Bonds shall not be valid for any purpose until authenticated by the Registrar. The Bonds initially issued hereunder shall be
registered as of the date of delivery, and all Bonds issued in exchange therefor shall be registered as of such
date, or, if issued after the first payment date, as of the most recent interest payment date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and executed, they shall be
delivered to the purchaser by the County Administrator or the Administrator’s designee(s) upon receipt of
the purchase price and accrued interest and the signed legal opinion of Kutak Rock LLP, as Bond Counsel,
and the purchaser shall not be required to see to the proper application of the proceeds.
6. As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain and keep at the office of the Registrar an office or agency for the payment of the principal of and
interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and
shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender for
transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the
Registrar, duly executed by the registered owner or the owner’s duly authorized attorney, and upon
payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the
County shall execute and the Registrar shall authenticate and deliver, in the name of the designated
transferee or transferees, one or more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds,
upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be
exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of
any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully
registered Bonds is exercised, the County shall execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or
definitive, the County or the Registrar may make a charge sufficient to reimburse it for any tax, fee or other
Page | 6
governmental charge required to be paid with respect to such exchange or transfer, which sum or sums
shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of
the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the County
or the Registrar incurred in connection therewith (except any applicable tax, fee or other governmental
charge) shall be paid by the County. The County and the Registrar shall not be required to make any
transfer or exchange of any Bonds during the fifteen (15) days next preceding any February 1 or August 1
interest payment date.
7. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any
interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for which
such Bond was exchanged) is registered at the close of business on the 1st day of the month of such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly provided for,
on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant
regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar of the
proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Registrar.
Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution upon
transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and
unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution.
8. As to any Bond, the County and the Registrar and their respective successors, each in its
discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the County nor the Registrar nor their respective
successors shall be affected by any notice to the contrary. Payment of or on account of the principal of any
such Bond shall be made only to or upon the order of the registered owner thereof, but such registration
may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge
the liability upon such Bond to the extent of the sum or sums so paid.
9. (a) For purposes of this paragraph 9, the following terms shall have the following
meanings:
“Beneficial Owner” shall mean, whenever used with respect to a Bond, the person recorded as the beneficial owner of such Bond by a Participant on the records of such
Participant, or such person’s subrogee.
“Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor
nominee of DTC with respect to the Bonds.
“DTC” shall mean The Depository Trust Company of New York, New York.
“Participants” shall mean those broker-dealers, banks and other financial institutions
for which DTC holds Bonds as securities depository.
“Representation Letter” shall mean the Blanket Letter of Representation from the
County to DTC.
(b) The Bonds shall be initially issued as separate authenticated fully registered bonds,
and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon
initial issuance, the ownership of such Bonds shall be registered in the bond register of the County
kept by the Registrar in the name of Cede & Co., as nominee of DTC. The Registrar and the County
Page | 7
may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name
for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or
portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes
whatsoever; and neither the Registrar nor the County shall be affected by any notice to the contrary.
Neither the Registrar nor the County shall have any responsibility or obligation to any Participant,
any person claiming a beneficial ownership interest in the Bonds under or through DTC or any
Participant, or any other person which is not shown on the registration books of the Registrar as
being a registered owner of any Bonds, with respect to the accuracy of any records maintained by
DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with
respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this Resolution, with respect to the selection by DTC
or any Participant of any person to receive payment in the event of a partial redemption of the
Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in
accordance with the Representation Letter, and all such payments shall be valid and effective to
fully satisfy and discharge the County’s obligations with respect to the principal of and interest on
the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an
authenticated Bond for each separate stated maturity evidencing the obligation of the County to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice
to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the
Bonds will be transferable to such new nominee in accordance with subparagraph (e) hereof.
(c) In the event the County determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Bond certificates, the County may notify DTC and the Registrar,
whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates.
In such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. DTC may
determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the County and the Registrar and discharging its responsibilities with respect thereto under
applicable law. In such event the Bonds will be transferable in accordance with subparagraph (e)
hereof.
(d) Notwithstanding any other provision of this Resolution apparently to the contrary, so
long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with
respect to the principal of and interest on such Bond and all notices with respect to such Bond shall
be made and given, respectively, to DTC as provided in the Representation Letter.
(e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed. The Representation Letter incorporates by reference certain matters with respect to,
among other things, notices, consents and approvals by registered owners of the Bonds and
Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with
respect to its actions thereunder as it has with respect to its actions under this Resolution.
(f) In the event that any transfer or exchange of Bonds is permitted under subparagraph
(b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from
the registered owners thereof of the Bonds to be transferred or exchanged and appropriate
instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 6 hereof.
10. There is hereby created a special fund, to be known as the Capital Improvement Plan Bonds,
Series 2017A Fund, for purpose of paying principal and interest on the Bonds, and in the event the
Page | 8
principal of and interest upon the said Bonds shall become due and payable and there are insufficient
moneys in said fund to pay such principal and interest, the County Treasurer is authorized and directed to
pay said principal and interest from the general fund and thereafter to reimburse said general fund from collections of taxes levied pursuant hereto. The proceeds of the Bonds herein authorized shall be used
solely for the payment of the costs of the correction facility improvements described in the County’s
Capital Improvement Plan adopted March 28, 2017 and costs described in Minnesota Statutes, Section
475.68. Any remaining proceeds may be used for any lawful purpose.
11. There is hereby levied upon all the taxable property in the County a direct annual ad valorem
tax which shall be spread upon the tax rolls and collected as part of other general ad valorem taxes of the
County in the years and amounts as follows:
Levy Year Collection Year Amount
2017 2018
2018 2019
2019 2020
2020 2021
2021 2022
2022 2023
2023 2024
2024 2025
2025 2026
2026 2027
Said levy shall be irrepealable and the taxes so levied are irrevocably appropriated to the debt service fund, but the County reserves the right to reduce said levy from funds in the Capital Improvement Bonds, Series
2017A Fund or other moneys in the manner and to the extent permitted by Minnesota Statutes, Section
475.61.
It is hereby found and determined that the foregoing taxes, if collected in full, will produce at least
five percent in excess of the amount needed to meet when due the payments of principal and interest on the
Bonds; and the Bonds are general obligations of the County to which the full faith, credit and unlimited
taxing powers of the County have been and are hereby pledged; and the Board of Commissioners shall
additional levy general ad valorem taxes on all taxable property in the County, if necessary, to pay the principal of and interest on the Bonds when due.
12. The County Administrator is authorized and directed to prepare and furnish to the purchaser
and to the attorneys approving the Bonds, certified copies of all proceedings and records relating to the issuance of the Bonds, and to the right, power and authority of the County and its officers to issue the same,
and said certified copies and certificates shall be deemed the representations of the County as to all matters
stated therein.
13. The officers of the County are hereby authorized and directed to prepare and furnish to the
Secretary of the Treasury a statement meeting the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986, as amended (the “Code”), by the 15th day of the second calendar
month after the close of the calendar quarter in which the Bonds are issued.
14. The County shall not take or permit any action that would cause the Bonds to be “private activity bonds” within the meaning of Section 141 of the Code. In addition, the County shall make no
investment of funds that would cause the Bonds to be “arbitrage bonds” within the meaning of Section 148
of the Code and regulations thereunder. The County Administrator is authorized to make any elections
Page | 9
available to the County under Section 148 of the Code and regulations thereunder. All terms used in this
paragraph 14 shall have the meanings provided in the Code and regulations thereunder.
15. The County Administrator shall register the Bonds in the office of the County Auditor as required by law.
16. The Preliminary Official Statement relating to the Bonds, on file with the County
Administrator and presented to this meeting, is hereby approved, and the County ratifies and confirms its
designation of the Preliminary Official Statement as a “near final” Official Statement for purposes of Rule
15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective purchasers
of the Bonds, insofar as the same relates to the Bonds and the sale thereof. The Continuing Disclosure
Certificate included in the Official Statement is hereby approved and shall be executed and delivered in
connection with the delivery of the Bonds to the Purchaser.
17. The reasonably anticipated amount of tax-exempt obligations of the County (other than those
not taken into account under Section 265(b)(3)(C)(ii) of the Internal Revenue Code) during 2017 does not
exceed $10,000,000. The Bonds are hereby designated as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner
_______________ and upon vote being taken thereon the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Page | 10
STATE OF MINNESOTA )
) SS.
COUNTY OF OTTER TAIL)
I, the undersigned, being the duly qualified and acting County Administrator of Otter Tail County,
Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a
meeting of the Board of Commissioners of said County held May 2, 2017, with the original thereof on file
and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same
relates to the issuance and sale of $1,430,000 General Obligation Capital Improvement Bonds, Series
2017A of said County.
WITNESS My hand officially and seal this ______ day of May, 2017.
County Administrator
Otter Tail County, Minnesota
(Seal)
US.109214015.01
Page | 11
2.
Request to Repurchase Tax Forfeited Property
Otter Tail County Resolution No. 2017 -
Commissioner introduced the following resolution and moved its adoption: RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that
WHEREAS, Linda Erickson, owner, has made application to repurchase the following legally described parcel:
Parcel No. 74-000-99-0121-000 OTTERTAIL-WAY'S ADDN
LOTS FOUR (4), FIVE (5) AND SIX (6) BLOCK TEN (10) AND
NORTH HALF (N½) VACATED 3RD STREET ADJACENT TO LOT SIX (6)
Said property having forfeited to the State of Minnesota on the 26th day of August, 2016, for nonpayment of the 2008, 2009, 2010, 2011, 2012, 2013, 2015, and 2016 property taxes, and
WHEREAS, an application to repurchase the above described property was timely submitted on Monday, April 24, 2017, and
WHEREAS, the sum of $12,081.39 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of April 30, 2017, that would have been due and payable had the above described parcel not forfeited to the State of Minnesota, and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant’s request to
repurchase the above-described property.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property subject to the condition that the total amount referenced above is received by Otter Tail County
on or before Wednesday, May 31, 2017. and
BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase will promote and
best serve the public interest, and that it will relieve any undue hardship which may have result from the forfeiture.
Commissioner seconded the motion, and upon being put to vote, was unanimously carried.
Adopted this 2nd day of May, 2017.
Dated:__________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:__________________________________________
Doug Huebsch, County Board Chair
Attest:__________________________
John Dinsmore, Clerk/Administrator
SWIFT Contract Number: XXXXXX
NIBRS JPA (March 2017) 1
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
This agreement is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the
Bureau of Criminal Apprehension [BCA] ("State") and County of Otter Tail on behalf of its Sherriff’s office ("Governmental Unit").
Recitals
Under Minnesota Statutes § 471.59, subdivision 10, the State is empowered to engage such assistance as deemed necessary. The State is the agency that collects incident data and through which Minnesota crime statistics are reported to
the Federal Bureau of Investigation (FBI). The FBI has established January 1, 2021, as the deadline by which all states must submit crime statistics in the National Incident-Based Reporting System (NIBRS) format. The State is in need of assistance from the Governmental Unit to implement and certify the integration of incident reporting and the submission of
crime statistics in the NIBRS format as well as crime statistics unique to Minnesota (MN-NIBRS).
Agreement
1 Term of Agreement
1.1 Effective Date. The Agreement is effective on the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2, whichever is later.
1.2 Expiration Date. The Agreement ends on December 31, 2017, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
2 Agreement between the Parties Law enforcement agencies in the State of Minnesota are required to report crime statistics to the State. In turn, the
State reports those statistics to the FBI. See Minnesota Statutes § 299C.05. Current crime statistics reporting has less detail than is required to be MN-NIBRS compliant. The State has funding available to assist the Governmental Unit to implement and certify crime statistics reporting to meet MN-NIBRS requirements as well as submit incident data for
use during investigations. See Minnesota Statutes § 299C.40.
The Governmental Unit will:
1. Continue to submit its crime statistics as it does on the effective date of this agreement until its submissions
have been certified by State as MN-NIBRS compliant.
2. Coordinate and communicate with any other government agencies using Governmental Unit’s records management system (RMS) to do crime reporting to ensure that all understand the benefits of transitioning to NIBRS.
3. Draft an agreement with its RMS vendor to implement an electronic submission format that will report its incident
data in a way that meets BCA requirements and crime statistics in a way that meets MN-NIBRS requirements. The agreement must provide that the vendor: (a) make the work done for the Governmental Unit compliant with State’s requirements as listed below in Items 9 and 10; (b) be informed of changes to the requirements in Items
9 and 10; (c) provide vendor with documentation of the Crime Reporting System (CRS); (d) require the vendor to assist in the resolution of any errors during the testing period and these fixes be made available to existing and
future MN-NIBRS installations at no additional cost; and (e) require that the vendor will provide the Governmental Unit with any documentation necessary for the successful operation of the submissions.
4. Submit the draft agreement with its RMS vendor to State for approval prior to execution.
5. Create a project plan with its vendor that shows how the vendor will ensure that all the work required for the
Governmental Unit to submit incident data and MN-NIBRS complaint crime statistics are within the term of this Agreement.
6. Submit the project plan with its RMS vendor to State for approval.
7. The Governmental Unit cannot authorize work on the implementation of the MN-NIBRS compliant submissions until the State has approved the draft agreement, it has been completely executed and the project plan has been
SWIFT Contract Number: XXXXXX
NIBRS JPA (March 2017) 2
approved by State.
8. Require its own staff and that of the RMS vendor to attend the periodic status meetings and demonstrations organized by the State.
9. Assure that the vendor installs a version of software that has been previously certified by the State at another Minnesota agency.
10. Ensure that the implementation meets the requirements of the Minnesota Department of Public Safety’s Security
Architecture, State of Minnesota Non-Visual Access Standards, CRS Vendor Adapter Specifications, and CRS Data Mapping Requirements, all of which are posted on the BCA website at https://app.dps.mn.gov/cjdn/ and updated from time to time. These documents and any revisions posted to the website are incorporated by
reference. The Governmental Unit is responsible for checking the website periodically for updates to these documents and providing any changes to its vendor.
11. Test its electronic submissions in the State’s test environment according to the “CRS Agency Deployment NIBRS Test Plan” posted on the BCA website at https://app.dps.mn.gov/cjdn/ and updated from time to time.
This document and any revisions posted to the website are incorporated by reference. The Governmental Unit is responsible for checking the website periodically for updates.
12. Achieve certification for its electronic submissions by sending three (3) consecutive months of MN-NIBRS compliant statistics with an error rate below 4% each month. This requirement applies to all government
agencies doing crime reporting via the RMS.
13. Change to reporting crime statistics in coordination with the State at a date and time specified by the state. The State will:
A. Accept Governmental Unit’s crime statistics in the format in use on the effective date of this Agreement.
B. Provide the documents listed in Items 9 and 10 above and keep them current including any changes made by the State or FBI.
C. Review Governmental Unit’s agreement with its RMS vendor for the required content and either approve or reject the agreement. State will notify Governmental Unit what has to be changed to receive approval. State will
act within 10 business days of receiving the draft agreement.
D. Review Governmental Unit’s project plan within 10 business days of submission. State will either approve or reject the project plan. State will notify Governmental Unit what has to be changed, if anything, to receive approval.
E. Schedule periodic status meetings and demonstrations as needed to ensure the project is completed.
F. Provide electronic schema and sample submission files that Governmental Unit can share with its vendor.
G. Provide access to its test environment so that Governmental Unit can test its submissions.
H. Verify and validate Governmental Unit’s submissions during the test period.
I. Provide training to Governmental Unit on the submission requirements and best practices for MN-NIBRS
compliance.
J. Verify and validate Governmental Unit’s submissions during the certification period including those made by
government agencies using the RMS.
K. Issue written certification of MN-NIBRS compliance to Governmental Unit and any other government agencies submitting using the RMS when the standards for submission have been met.
L. Provide access to its production environment and authorize Governmental Unit to switch to MN-NIBRS reporting following the written certification.
3 Payment
The State will make payments to the Governmental Unit in accordance with the following deliverables list.
Deliverable Payment
Receipt of an executed, approved Agreement between Governmental Unit and RMS vendor $500.00
Approval of project plan $1,000.00
First Successful Test Submission $2,500.00
Completion of Training Provided by Vendor $5,220.00
RMS Documentation to support successful operation (training and/or administrative documentation) $3,500.00
Ready to submit to production CRS as evidenced by
successful completion of the CRS Agency Vendor NIBRS Test Plan by Governmental Unit staff
$3,220.00
Certification of submissions of all appropriate investigative and crime data by the Governmental Unit $2,000.00
SWIFT Contract Number: XXXXXX
NIBRS JPA (March 2017) 3
The total obligation of the State under this agreement will not exceed $17,940.00.
4 Authorized Representatives The State’s Authorized Representative is the person below or her successor:
Name: Dana Gotz, Deputy Superintendent Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East
Saint Paul, MN 55106 Telephone: 651.793.1007
Email Address: dana.gotz@state.mn.us The Governmental Unit’s Authorized Representative is the person below or his/her successor:
Name: Brian Schlueter, Sheriff Address: 417 South Court Street
Fergus Falls, MN 56537 Telephone: 218.998.8530
Email Address: bschlueter@co.ottertail.mn.us
5 Assignment, Amendments, Waiver, and Agreement Complete
5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this agreement, or their successors in office.
5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office.
5.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or
its right to enforce it.
5.4 Agreement Complete. This agreement contains all negotiations and agreements between the State and the Governmental Unit. No other understanding regarding this agreement, whether written or oral, may be used to bind either party.
6 Liability The State and Governmental Unit agree each party will be responsible for its own acts and the results thereof to the
extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The State’s liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes § 3.736, and other applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act,
Minnesota Statutes §§ 466.01-466.15, and other applicable law.
7 State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and
accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement.
8 Government Data Practices
The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this agreement, and as it applies to all data
created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause
by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must
immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released.
9 Venue
Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota.
SWIFT Contract Number: XXXXXX
NIBRS JPA (March 2017) 4
10 Termination
10.1 Termination. The State or the Governmental Unit may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party.
10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Governmental Unit. The State is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the Governmental Unit will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be
assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Governmental Unit notice of the lack of funding within a reasonable time of the State’s receiving that notice.
11 E-Verify Certification (In accordance with Minnesota Statutes § 16C.075) For services valued in excess of $50,000, Governmental Unit certifies that as of the date of services performed on behalf of the State, Governmental Unit and all its subcontractors will have implemented or be in the process of
implementing the federal E-Verify program for all newly hired employees in the United States who will perform work on behalf of the State. Governmental Unit is responsible for collecting all subcontractor certifications and may do so
utilizing the E-Verify Subcontractor Certification Form available at http://www.mmd.admin.state.mn.us/doc/EverifySubCertForm.doc. All subcontractor certifications must be kept on file with Governmental Unit and made available to the State upon request.
12 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 6, Liability; 7, Audits; 8, Government
Data Practices; and 9, Venue.
1. STATE ENCUMBRANCE VERIFICATION 3. DEPT. OF PUBLIC SAFETY; BCA
Individual certifies that funds have been encumbered as
required by Minnesota Statutes §§ 16A.15 and 16C.05. By: ______________________________________________ (with delegated authority) Signed: ____________________________________________ Title: _____________________________________________
Date: ______________________________________________ Date: _____________________________________________ SWIFT PO Number: __________________________________
4. COMMISSIONER OF ADMINISTRATION As delegated to Office of State Procurement
2. GOVERNMENTAL UNIT By: ________________________________________________ By: _______________________________________________ Date: _______________________________________________
Title: ______________________________________________ Date: ______________________________________________
By: _______________________________________________ Title: ______________________________________________ Date: ______________________________________________
RESOLUTION NO. _______________
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE _______ OF
______________ ON BEHALF OF ITS _____________________________
WHEREAS, the _____ of __________ on behalf of its __________________ desires to enter into a Joint
Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal
Apprehension to receive funding to use to implement an adapter to make its records
management system compatible with Minnesota National Incident-Based Reporting System
requirements for which the ___________ is eligible.
NOW, THEREFORE, BE IT RESOLVED by the ___________________ of _______________, Minnesota as
follows:
1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota
acting through its Department of Public Safety, Bureau of Criminal Apprehension and the _______
of ______________ on behalf of its ______________________, is hereby approved. A copy of the
Joint Powers Agreement is attached to this Resolution and made a part of it.
2. That the _[title]______________-, _[name]___________________, or his or her successor, is
designated the Authorized Representative for the _______________. The Authorized
Representative is also authorized to sign any subsequent amendment or agreement that may
be required by the State of Minnesota to maintain the agreement with the State.
To assist the Authorized Representative with the administration of the agreement, [__name or
position name] is appointed as the Authorized Representative’s designee.
3. That _________________-, the __________ for the _______________ of __________, and
______________ , the _______________________, are authorized to sign the State of Minnesota Joint
Powers Agreement.
Passed and Adopted by the _________________ on this _____ day of _________-, ______.
_____________________ OF ________________________
_________________________________
By: [name]
Its [title]
ATTEST:____________________________________
By: [name]
Its [title]