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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 03/28/2017AGENDA PACKET March 28 2017 BOARD OF COMMISSIONERS MEETING 2.1 Draft Minutes for 03.07.2017 2.2 County Warrants~Bills 2.4 Probation Advisory Committee Reappointment 2.5 Pelican Rapids-Human Services Collaborative Project 2.6 Liquor and Tobacco License Requests 2.7 Final Payment 3.0 Tollerud Farms MPCA App 3-15-17 5.0 MDHR Approval for Affirmative Action Policy 6.0 County Ditch 2 - Abandonment Letter - 2-28-17 6.01 County Ditch 2 - Abandonment Presentation - 3-9-17 7.0 Documents for Public Hearing to Issue Bonds for Detention Center 8.0 Transfer Bids-2017-Recommendations-Parkers 9.0 Highway Agenda Items 10.0 Request for Forgiveness of Tax Penalty 10.01 Request for Forgiveness of Tax Penalty 12.0 Fraud Report - 2016 12.01 Collection Report - 2016 12.01 Collection Report - Year End 12.02 Third Party Billing and Collection 12.03 Child Protection Statistical Graphs 12.04 Childrens Services 2016 12.05 2017 Child Abuse Prevention Proclamation MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN March 7, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, March 7, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board agenda. Motion by Johnson, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of March 7, 2017, with the following additions: E911 Ordinance Revision Public Hearing Date 800 Megahertz Radio Equipment Discussion Insurance Report/Update Red River Valley Development Assn. Honorary Couple Consent Agenda Motion by Lindquist, second by Johnson and unanimously carried to approve Consent Agenda items as follows:1.February 28, 2017 Board of Commissioners’ Meeting Minutes with Updates asSubmitted by the Board Secretary2.Warrants/Bills for March 7, 2017 (Exhibit A)3.Exempt Permit by Lake Country Sportsmen’s Club for Event on April 24, 2017,at Amor Rumors Restaurant4.Approve Payment to Perham Health for $1,950 for Costs under M.S. 609.35 SUPPORTING THE FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM OPERATED BY MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC. Otter Tail County Resolution No. 2017 - 18 WHEREAS: Otter Tail County has a commitment to establish a collaborative and comprehensive system for addressing the housing needs of families, youth, and single adults who are homeless, or imminently at risk of becoming homeless, and WHEREAS: Otter Tail County recognizes that there is a need to continually improve the coordination of existing services currently made available by homeless service providers in Otter Tail County to assure a “continuum of care”; and WHEREAS: Otter Tail County recognizes the need to stabilize and maintain in their homes, families, youth and single adults at risk of becoming homeless; and WHEREAS: Otter Tail County recognizes the need to shorten the amount of time that families, youth and single adults stay in emergency shelters; and WHEREAS: Otter Tail County recognizes the need to eliminate repeat use of emergency shelters by families, youth and single adults; and WHEREAS: Otter Tail County recognizes the need to provide support services to homeless and high risk populations. OTC Board of Commissioners’ Minutes March 7, 2017 Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they support the Mahube-Otwa Community Action Partnership, Inc. “Family Homeless Prevention and Assistance Program”. The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming, duly seconded by Commissioner Johnson and upon a vote being taken thereon, the following voted in favor thereof: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness; and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Probation Annual Report Desta Lutzwick, Probation Director, submitted the 2016 Probation Annual Report and Program Description documents. She reviewed statistics including types of offenses, offender demographics and caseloads. Ms. Lutzwick will return to the Board with additional information. Bid Award – Seasonal Highway Supplies After previously advertising for bids, bids were opened at 1:00 p.m. on March 1, 2017, for 2017 Seasonal Supplies for the Highway Department. Motion by Froemming, second by Johnson and unanimously carried to award seasonal materials (Bituminous Material, Hot Mix Bituminous Material and Winter Sand) as follows: Contractor Estimated Quantity Price Per Ton Bid Amount Bituminous Material Flint Hills Resources, LP St. Paul, MN 100,000/gal. $2.13/gal Hot Mix Bituminous (East) Central Specialties, Inc. Alexandria, MN 2,500/ton $51.35 $128,375.00 Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton $50.25 $125,625.00 Wadena Asphalt, Inc. Wadena, MN 2,500/ton $50.00 $125,000.00 Hot Mix Bituminous (West) Central Specialties, Inc. Alexandria, MN 2,000/ton $51.35 $102,700.00 Mark Sand & Gravel Co. Fergus Falls, MN 2,000/ton $50.25 $100,500.00 Hot Mix Bituminous (North) Central Specialties, Inc. Alexandria, MN 2,000/ton $51.35 $102,700.00 OTC Board of Commissioners’ Minutes March 7, 2017 Page 3 Hot Mix Bituminous (North) Cont. Mark Sand & Gravel Co. Fergus Falls, MN 2,000/ton $50.25 $100,500.00 Winter Sand Delivery Location Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton Battle Lake $8.20/ton Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton Fergus Falls $9.45/ton Alexandria Concrete Co. Alexandria, MN 1,000/ton Henning $8.05/ton Alexandria Concrete Co. Alexandria, MN 2,500/ton New York Mills $8.40/ton Aggregate Industries, Inc. Moorhead, MN 1,000/ton Pelican Rapids $10.25/ton Ottertail Aggregate, Inc. Ottertail, MN 2,000/ton Perham $8.50/ton Motion by Rogness, second by Lindquist and unanimously carried to approve the following quotations and award the seasonal Brush and Weed Control projects to the low bidder, L & M Road Services of Ulen, MN, as recommended by the Public Works Director: County Highway Right-of-Way Brush Control $30,000.00 County Highway Right-of-Way Weed Control – East $20,700.00 County Highway Right-of-Way Weed Control – West $27,600.00 Public Works Committee The Public Works Committee will meet at 9:30 a.m. on Tuesday, March 14, 2017, to discuss Otter Tail County communication/outreach strategies. Red River Valley Development Association Motion by Froemming, second by Johnson and unanimously carried to nominate Steven and Jodi Misegades of Henning, MN, as the 2017 Red River Valley EOT County Honorees for setting a good example through volunteering, community service, farming or agricultural operations and commitment to conserving natural resources. The couple will be honored at a banquet Saturday, March 25, 2017, at the University of Minnesota Crookston. Revisions to the Enhanced 911 Ordinance David Hauser, County Attorney, reviewed proposed revisions to the Enhanced 911 Ordinance and the notification requirements for a Public Hearing. Motion by Johnson, second by Lindquist and unanimously carried to schedule a Public Hearing at 10:00 a.m., on Tuesday, April 11, 2017, to take comment on the proposed revisions to the Enhanced 911 Ordinance. MINNESOTA POLLUTION CONTROL AGENCY FY 2017-2018 MN GREEN CORPS HOST SITE AUTHORIZATION RESOLUTION Otter Tail County Resolution No. 2017 – 19 WHEREAS, Otter Tail County Solid Waste Department has applied to host an AmeriCorps member from the Minnesota Green Corps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2017-2018 program year; and OTC Board of Commissioners’ Minutes March 7, 2017 Page 4 WHEREAS, if the MPCA selects Otter Tail County Solid Waste Department, the organization is committed to implementing the proposed project as described in the host site application, and in accordance with pre- scoped position description; and WHEREAS, the MPCA requires that Otter Tail County Solid Waste Department enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities. BE IT RESOLVED THAT Otter Tail County Solid Waste Department hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs the Otter Tail County Chair to sign the grant agreement on its behalf. The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming, duly seconded by Commissioner Lindquist and upon a vote being taken thereon, the following voted in favor thereof: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness; and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Solid Waste Hauling Contract Awards Motion by Johnson, second by Rogness and unanimously carried to award the following Solid Waste Haulers’ contracts to the low bidders for five (5) years as follows: Landfill Material Ballard’s Steve’s Sanitation Otter Tail Trucking Northeast Otter Tail: MSW Perham $135/load MSW Dakota $325/load By-Pass Dakota $325/load By-Pass Fergus Falls $170/load Per Mile $2.50 Henning Transfer Station: MSW Perham $396/load MSW Dakota $777/load By-Pass Dakota $335/load By-Pass Fergus Falls $175/load Per Mile $2.50 $3.50 Battle Lake Transfer Station MSW Perham $149/load MSW Dakota $326/load By-Pass Dakota $326/load By-Pass Fergus Falls $170/load Demolition Northeast $155/load Demolition Henning $155/load Per Mile $2.50 OTC Board of Commissioners’ Minutes March 7, 2017 Page 5 Pelican Rapids Transfer Station MSW Perham $175/load MSW Dakota $325/load Haulers’ Contracts Cont. By-Pass Dakota $325/load By-Pass Fergus Falls $170/load Demolition Northeast $170/load Per Mile $3.00 $2.50 Fergus Falls Transfer Station MSW Perham $396/load MSW Dakota $577/load By-Pass Dakota $577/load Per Mile $3.50 Hauler’s License Applications Motion by Rogness, second by Johnson and unanimously carried to approve a 2017 Hauler’s License Application for Roll-Off Red, LLC, which is a new Solid Waste Hauler purchased from an existing business. The motion also approved a pending Solid Waste Hauler’s License application for AAA Roll-Off subject to submission of all required documents. Recess & Reconvene At 11:30 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a Finance Committee meeting. The Board meeting was reconvened at 11:46 a.m. with Commissioners Huebsch, Johnson, Lindquist and Froemming present. Sheriff’s Department Grant Application Lieutenant Keith Van Dyke discussed the need for security film to be placed on the window of the office by the screening station at the Courthouse and requested approval to submit a grant application for this purpose. Motion by Lindquist, second by Johnson and unanimously carried to support a MN Supreme Court Safe & Secure Courthouse Initiative Grant Application to pay for about one-half the cost of placing a one-way film on the office window by the Courthouse security screening area. Approximate cost of the film is $1,029.00. Otter Tail County will provide the matching funds. Radio Equipment Lieutenant Van Dyke expressed concern about the length of time the ARMER 800 megahertz radios will continue to be supported/serviced. After 3-4 years, parts may not be available so the radios could become obsolete. Commissioners requested a meeting with area stakeholders including volunteer fire and emergency responders. County Benefits/Insurance Funding Discussion took place regarding the funding of the County employee benefit package, specifically, the health insurance benefit. Discussion followed. Motion by Johnson, second by Lindquist and unanimously carried to align with the philosophy of providing benefits vs. compensation and to approve the following goals as recommended by the Insurance Committee: Value tenured employees while making family coverage affordable Sustainable contribution funding solution Cost neutral Consider morale concerns Maintain/improve ability to recruit/retain employees OTC Board of Commissioners’ Minutes March 7, 2017 Page 6 Adjournment At 12:41 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 28, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes March 7, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 03/07/2017 OTC Board of Commissioners’ Minutes March 7, 2017 Exhibit A, Page 2 csteinba COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 3/23/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N Y D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:19PM csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 554.18 14,078.58 6,801.00 525.25 720.00 32.66 554.18 4,633.12 4,598.02 44.27 4,788.02 15.15 2,597.67 2,007.17 307.80 1,245.76 642.60 286.25 239.00 262.50 457.50 32.66 169.38 Page 2Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6336 4IMPRINT INC 02-612-000-0000-6369 ACCT 3849511 SHERIFF BADGE 5285403 Miscellaneous Charges 1 Transactions6336 5982 A'VIANDS LLC 01-250-000-0000-6269 C1252000 MEALS 2/11-2/17/17 INV19000014126 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 MEALS 2/18-2/24/17 INV19000014221 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 PEPPER SHAKERS INV19000014318 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 MEALS 2/25-3/3/17 INV19000014319 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 SALT SHAKERS INV1900014220 Professional Services-Kitchen 5 Transactions5982 14813 ALBANY RECYCLING CENTER 50-000-000-0120-6859 MISC RECYCLING 12093 Electronic Disposal 50-000-000-0130-6859 MISC RECYCLING 12098 Electronic Disposal 50-000-000-0120-6859 MISC RECYCLING 12099 Electronic Disposal 50-000-000-0150-6859 MISC RECYCLING 12117 Electronic Disposal 50-000-000-0170-6859 MISC RECYCLING 12118 Electronic Disposal 5 Transactions14813 8803 ALLEN'S AUTO BODY & TOWING 01-201-000-0000-6396 TOW CF 17006125 537209 Special Investigation 01-201-000-0000-6396 TOW CF 17003425 537217 Special Investigation 2 Transactions8803 12900 ALPHA TRAINING & TACTICS LLC 01-201-000-0000-6385 TACTICAL FLASHLIGHT 2017040 Entry Team Srt 01-201-000-0000-6492 PARACLETE STEAL STEALTH PLATE 2017042 Police Equipment 2 Transactions12900 765 AMERICAN WELDING & GAS INC 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions765 9741 AMERICINN OF MOUNDSVIEW 10-303-000-0000-6331 LODGING Meals And Lodging Otter Tail County Auditor 4IMPRINT INC A'VIANDS LLC ALBANY RECYCLING CENTER ALLEN'S AUTO BODY & TOWING ALPHA TRAINING & TACTICS LLC AMERICAN WELDING & GAS INC csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 169.38 906.22 1,408.70 200.00 124.80 1,904.14 46.85 832.16 9.46 9.46 8.38 8.38 19.19 19.19 1,408.70 200.00 124.80 250.00 703.72 700.42 250.00 46.85 31.90 Page 3Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions9741 13620 AMERIPRIDE SERVICES INC 10-304-000-0000-6526 CLOTHES Uniforms 50-000-000-0000-6290 ACCT 160002035 1601397481 Contracted Services 50-000-000-0000-6290 ACCT 1600002035 1601405150 Contracted Services 50-390-000-0000-6290 ACCT 160002035 1601397481 Contracted Services. 50-390-000-0000-6290 ACCT 1600002035 1601405150 Contracted Services. 50-399-000-0000-6290 ACCT 160002035 1601397481 Contracted Services. 50-399-000-0000-6290 ACCT 1600002035 1601405150 Contracted Services. 7 Transactions13620 13718 APEX EQUIPMENT LLC 50-399-000-0000-6306 OIL LEAK REPAIRS & SUPPLIES 2585 Repair/Maint. Equip 1 Transactions13718 14505 AREA 1 JUNIOR/SENIOR ENVIROTHON 02-612-000-0000-6369 DONATION FOR ENVIROTHON 2/27/17 Miscellaneous Charges 1 Transactions14505 14626 ASCENDUM MACHINERY INC 10-304-000-0000-6565 HYDRAULIC FLUID Fuels - Diesel 1 Transactions14626 30171 ASSOCIATION OF MN COUNTIES 01-002-000-0000-6242 ACCT 56 LEGISLATIVE CONFERENCE 46857 Registration Fees 01-002-000-0000-6818 ACCT 2953 STRATEGIC PLANNING 46964 Board Contingency 01-002-000-0000-6818 ACCT 8242 LEAN/CONT TRAINING 46965 Board Contingency 10-301-000-0000-6242 REGISTRATION Registration Fees 4 Transactions30171 11472 AUTO FIX 01-201-000-0000-6304 UNIT 1308 OIL CHANGE 18621 Repair And Maintenance 1 Transactions11472 102 AUTO VALUE FERGUS FALLS 10-304-000-0000-6406 SUPPLIES Office Supplies Otter Tail County Auditor AMERICINN OF MOUNDSVIEW AMERIPRIDE SERVICES INC APEX EQUIPMENT LLC AREA 1 JUNIOR/SENIOR ENVIROTHON ASCENDUM MACHINERY INC ASSOCIATION OF MN COUNTIES AUTO FIX csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,025.98 123.58 42.34 250.00 20.94 47.87 41.00 28.00 375.00 403.10 590.98 123.58 42.34 250.00 20.94 9.90 37.97 41.00 28.00 375.00 Page 4Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS & SUPPLIES Repair And Maintenance Supplies 3 Transactions102 410 AUTO VALUE PERHAM 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions410 16 BALLARD SANITATION INC 50-399-000-0000-6253 ACCT 1877 2/28/17 Garbage 1 Transactions16 8152 BARNHARD 4-H 50-000-000-0000-6848 RICHVILLE CANISTER 2016 201617 Public Education 1 Transactions8152 242 BATTLE LAKE AUTO PARTS 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions242 31064 BATTLE LAKE STANDARD 01-250-000-0000-6399 DEPTH GAUGES 143253 Sentence To Serve 01-250-000-0000-6399 OIL FOR STS 144777 Sentence To Serve 2 Transactions31064 31037 BECKER CO SHERIFF 01-091-000-0000-6369 56-CR-16-2047 SUBPEONA SERVICE 17-0100 Miscellaneous Charges 1 Transactions31037 1755 BEN HOLZER UNLIMITED 50-000-000-0110-6290 DRINKING WATER 60716BL Contracted Services. 1 Transactions1755 14852 BERRY'S HANDY SERVICES 50-399-000-0000-6290 PAINT 8 YARD BIN 1037 Contracted Services. 1 Transactions14852 Otter Tail County Auditor AUTO VALUE FERGUS FALLS AUTO VALUE PERHAM BALLARD SANITATION INC BARNHARD 4-H BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BECKER CO SHERIFF BEN HOLZER UNLIMITED BERRY'S HANDY SERVICES csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 415.00 1,789.78 1,990.00 7.56 777.15 307.50 483.70 48.61 590.00 165.00 250.00 1,789.78 1,990.00 7.56 777.15 307.50 483.70 48.61 590.00 Page 5Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 31803 BEYER BODY SHOP INC 01-201-000-0000-6396 TOW CF 17005714 12249 Special Investigation 01-201-000-0000-6396 TOW CF 17006238 12260 Special Investigation 2 Transactions31803 13535 BHH PARTNERS 14-112-107-0000-6688 PROJECT41573.0 2/28/17 SERVICE 3/9/17 Detention Expenses 1 Transactions13535 31780 BLUFFTON OIL COMPANY 10-304-000-0000-6565 DIESEL FUEL Fuels - Diesel 1 Transactions31780 533 BOBCAT OF OTTER TAIL COUNTY 01-250-000-0000-6399 ACCT 00785 OIL 37729 Sentence To Serve 1 Transactions533 3494 BOUND TREE MEDICAL LLC 01-201-000-0000-6491 ACCT 114063 FIRST AID SUPPLIES 82432659 General Supplies 1 Transactions3494 11264 BRAD'S WELDING 50-399-000-0000-6306 REPAIR CARDBOARD SHUTE 1466 Repair/Maint. Equip 1 Transactions11264 24 BRANDON COMMUNICATIONS INC 01-250-000-0000-6304 ACCT O2720 RADIO REPAIR INV19297 Repair And Maintenance 1 Transactions24 10519 BRASEL/RYAN 01-250-000-0000-6224 TRANSPORT PARKING/MEAL 2/22/17 Prisioner Conveyance 1 Transactions10519 386 BRAUN INTERTEC CORPORATION 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions386 Otter Tail County Auditor BEYER BODY SHOP INC BHH PARTNERS BLUFFTON OIL COMPANY BOBCAT OF OTTER TAIL COUNTY BOUND TREE MEDICAL LLC BRAD'S WELDING BRANDON COMMUNICATIONS INC BRASEL/RYAN BRAUN INTERTEC CORPORATION csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula BRIAN'S REPAIR-NORTHLAND REBUILDING CENTRAL LAKES RESTAURANT SUPPLY OF ALEX Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 46.50 49.50 85.00 4,611.52 28,760.13 390.00 630.50 6,398.00 46.50 27.00 22.50 85.00 35.00 337.72 595.12 1,584.09 2,059.59 28,760.13 390.00 630.50 6,398.00 Page 6Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3957 BRAUN VENDING INC 10-304-000-0000-6252 DRINKING WATER Water And Sewage 1 Transactions3957 6488 BREMER FINANCIAL SERVICES 01-091-000-0000-6271 RESEARCH M KAMPSTRA #2777 2/17/17 Fraud Investigator Expenses 01-091-000-0000-6271 RESEARCH J ANDERSON #2779 2/21/17 Fraud Investigator Expenses 2 Transactions6488 10371 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions10371 3423 BUY-MOR PARTS & SERVICE LLC 10-304-000-0000-6572 TIRE REPAIR Repair And Maintenance Supplies 10-304-000-0000-6572 TIRES Repair And Maintenance Supplies 50-399-000-0000-6304 ACCT C00837 HOOK TRUCK REPAIR 044387 Repair And Maint-Vehicles 50-399-000-0000-6304 ACCT 100331 REPAIR AIR LEAK 044483 Repair And Maint-Vehicles 50-399-000-0000-6304 ACCT 100331 '04 VOLVO PACKER 044655 Repair And Maint-Vehicles 5 Transactions3423 1227 CARR'S TREE SERVICE 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions1227 11448 CENTRAL CONCRETE CONSTRUCTION 01-112-000-0000-6319 SNOWPLOWING FEB 2017 503 Snow Removal 1 Transactions11448 11209 01-250-000-0000-6302 OVEN REPAIRS 2/28/17 40732 Repair & Maint. Kitchen 1 Transactions11209 296 CENTRAL STATES WIRE PRODUCTS INC 50-399-000-0000-6450 ACCT 1128 WIRE 23562 Baling Wire 1 Transactions296 BRIAN'S REPAIR-NORTHLAND REBUILDING CENTRAL LAKES RESTAURANT SUPPLY OF ALEX Otter Tail County Auditor BRAUN VENDING INC BREMER FINANCIAL SERVICES BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE CENTRAL CONCRETE CONSTRUCTION CENTRAL STATES WIRE PRODUCTS INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 187.72 52.41 69.44 65,725.84 198.30 27,155.17 34.22 31.39 122.11 52.41 34.97 34.47 3,370.58 5,867.62 4,398.55 3,917.90 7,648.00 5,930.88 5,531.88 5,930.88 6,835.95 8,146.80 8,146.80 198.30 27,155.17 Page 7Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8930 CERTIFIED AUTO REPAIR 01-201-000-0000-6304 UNIT 1302 OIL CHANGE 33807 Repair And Maintenance 01-201-000-0000-6304 UNIT 1606 OIL CHANGE 33838 Repair And Maintenance 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 3 Transactions8930 13143 CI SPORT 01-250-000-0000-6526 ACCT 19736 LADIES SHIRT 632785 Uniforms 1 Transactions13143 32547 CO OP SERVICES INC 10-304-000-0000-6406 SUPPLIES Office Supplies 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 2 Transactions32547 9087 CODE 4 SERVICES LLC 02-102-000-0000-6369 MOBILE SIGNAL BOOSTER 3208 Miscellaneous Charges 14-201-000-0000-6687 UNIT 1701 UPGRADES 3211 Equipment-Current Year 14-201-000-0000-6687 UNIT 1702 UPGRADES 3212 Equipment-Current Year 14-201-000-0000-6687 UNIT 1703 UPGRADES 3213 Equipment-Current Year 14-201-000-0000-6687 UNIT 1704 UPGRADES 3214 Equipment-Current Year 14-201-000-0000-6687 UNIT 1705 UPGRADES 3215 Equipment-Current Year 14-201-000-0000-6687 UNIT 1706 UPGRADES 3216 Equipment-Current Year 14-201-000-0000-6687 UNIT 1707 UPGRADES 3217 Equipment-Current Year 14-201-000-0000-6687 UNIT 1708 UPGRADES 3218 Equipment-Current Year 14-201-000-0000-6687 UNIT 1709 UPGRADES 3219 Equipment-Current Year 14-201-000-0000-6687 UNIT 1710 UPGRADES 3220 Equipment-Current Year 11 Transactions9087 32659 COMPANION ANIMAL HOSPITAL 01-201-000-0000-6408 ACCT 4931 DOG FOOD/BOARDING 116132 Canine Supplies 1 Transactions32659 13656 COMPASS MINERALS AMERICA 10-302-000-0000-6514 SALT Salt 1 Transactions13656 Otter Tail County Auditor CERTIFIED AUTO REPAIR CI SPORT CO OP SERVICES INC CODE 4 SERVICES LLC COMPANION ANIMAL HOSPITAL COMPASS MINERALS AMERICA csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 2,512.00 170.00 75.33 7,777.45 2,512.00 170.00 37.08 38.25 4.75 46.59 68.54 10.05 47.96 246.00 5,443.88 599.00 113.39 15.88 775.00 23.30 23.30 39.93 111.09 0.95 124.26 29.51 54.07 861.26 Page 8Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 32672 COMSTOCK CONSTRUCTION OF MN 01-112-108-0000-6572 OTCGS MATS & FRAMES 113489 Repair And Maintenance Supplies 1 Transactions32672 7479 CONCEPT CATERING 02-219-000-0000-6369 MEALS FOR TRAINING 3/1/17 360179 Miscellaneous Charges 1 Transactions7479 12485 COOP SERVICES INC 01-112-000-0000-6560 UNLEADED 22998 Gasoline & Oil 01-112-000-0000-6560 UNLEADED 23177 Gasoline & Oil 2 Transactions12485 32603 COOPERS TECHNOLOGY GROUP 01-002-000-0000-6406 ACCT 2189988076 SUPPLIES 416304 Office Supplies 01-031-000-0000-6406 ACCT 2189988076 SUPPLIES 416304 Office Supplies 01-041-000-0000-6406 ACCT 2189988030 SUPPLIES 416514 Office Supplies 01-043-000-0000-6406 ACCT 2189988295 LAMP BULB 416460 Office Supplies 01-044-000-0000-6406 ACCT 2189988010 BINDERS 415943 Office Supplies 01-044-000-0000-6406 ACCT 2189988010 SUPPLIES 416173 Office Supplies 01-044-000-0000-6677 ACCT 2189988010 PANEL SYSTEM 416600 Office Furniture And Equipment 01-044-000-0000-6677 ACCT 2189988010 CHAIR 416682 Office Furniture And Equipment 01-061-000-0000-6406 ACCT 2189988122 YELLOW INK 03634 Office Supplies 01-061-000-0000-6406 ACCT 2189988122 MOUSE PAD 03645 Office Supplies 01-112-000-0000-6672 ACCT 218998050 MOVE STATIONS 416214 Remodeling Supplies 01-121-000-0000-6406 ACCT 2189988605 STAMP 416314 Office Supplies 01-121-000-0000-6406 ACCT 2189988605 STAMP 416315 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 FOOTREST 02984 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 03648 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 STORAGE DISH 03654 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 TONER 03661 Office Supplies 01-201-000-0000-6406 ACCT 21899885555 SUPPLIES 416853 Office Supplies 01-601-000-0000-6406 ACCT 2189988760 SUPPLIES 416271 Office Supplies 19 Transactions32603 7834 CROP PRODUCTION SERVICES 10-302-000-0000-6513 HERBICIDES Herbicides Otter Tail County Auditor COMSTOCK CONSTRUCTION OF MN CONCEPT CATERING COOP SERVICES INC COOPERS TECHNOLOGY GROUP csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 861.26 26.50 78.50 39.50 1,089.00 1,236.74 656.30 26.50 55.25 23.25 39.50 350.00 464.00 275.00 498.38 420.79 317.57 215.00 119.95 217.95 59.70 43.70 65.90 Page 9Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions7834 5407 CULLIGAN 50-000-000-0170-6290 ACCT 28118 MAR2017 Contracted Services. 1 Transactions5407 2364 CULLIGAN OF WADENA 10-304-000-0000-6252 DRINKING WATER Water And Sewage 50-000-000-0120-6290 ACCT 267-03388972-1 FEB2017 Contracted Services. 2 Transactions2364 3710 CULLIGAN WATER CONDITIONING 10-304-000-0000-6252 DRINKING WATER Water And Sewage 1 Transactions3710 9018 D & T VENTURES LLC 01-061-000-0000-6202 MONTHLY SUPPORT CREDIT CLERK 297766 County Website 01-061-000-0000-6202 MONTHLY SUPPORT TAX WEBSITE 297767 County Website 01-061-000-0000-6202 MONTHLY SUPPORT ESS PAYROLL 297768 County Website 3 Transactions9018 36 DACOTAH PAPER COMPANY 01-112-106-0000-6485 ACCT 227102 SUPPLIES 46522 Custodian Supplies 01-112-108-0000-6485 ACCT 227160 SUPPLIES 51279 Custodian Supplies 01-112-108-0000-6485 ACCT 227160 SUPPLIES 51280 Custodian Supplies 3 Transactions36 1496 DAN'S TOWING & REPAIR 01-201-000-0000-6396 TOW CF 17003419 38908 Special Investigation 01-201-000-0000-6304 OIL CHANGE/TIRE MOUNT 38975 Repair And Maintenance 01-201-000-0000-6304 SWAT VAN OILCHANGE/BATTERY 39023 Repair And Maintenance 01-201-000-0000-6304 UNIT 7701 OIL CHG/TIRE ROTATE 39035 Repair And Maintenance 01-201-000-0000-6304 UNIT 1302 OIL CHANGE 39062 Repair And Maintenance 5 Transactions1496 13214 DASH MEDICAL GLOVES INC 01-201-000-0000-6491 EXAM GLOVES 1040782 General Supplies Otter Tail County Auditor CROP PRODUCTION SERVICES CULLIGAN CULLIGAN OF WADENA CULLIGAN WATER CONDITIONING D & T VENTURES LLC DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 65.90 1,750.00 329.65 5.19 26.50 375.20 505.00 114.00 330.00 1,750.00 25.45 304.20 5.19 26.50 375.20 110.00 395.00 114.00 330.00 Page 10Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions13214 6661 DAVID STOCK FARM SERVICES INC 10-301-000-0000-6805 REFUND APPROACH DEPOSITS Nonexpense Disbursements 1 Transactions6661 1261 DENZEL'S REGION WASTE INC 01-507-000-0000-6253 ACCT 1122 3/28/17 Garbage 10-304-000-0000-6253 WASTE DISPOSAL Garbage 2 Transactions1261 9545 DESIGN ELECTRONICS 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions9545 3518 DEX MEDIA 01-061-000-0000-6201 ACCT 110245591 3/10/17 Communication Fees - 1 Transactions3518 3394 DIAMOND MOWERS INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions3394 9241 DIGITAL ALLY INC 01-201-000-0000-6491 ACCT OTTMN0 BATTERY 1091883 General Supplies 01-201-000-0000-6304 SQUAD CAMERA REPAIR 1092140 Repair And Maintenance 2 Transactions9241 11391 DOUBLE A CATERING 01-002-000-0000-6818 LUNCH MEETING W/ SWCD 2/21/17 Board Contingency 1 Transactions11391 5485 EHLERS & ASSOCIATES INC 35-300-000-0000-6750 PROJECT 2007B EARLY REDEMPTION 73057 Interest And Fiscal Fees (Ethanol Plant) 1 Transactions5485 2581 ELECTION SYSTEMS & SOFTWARE INC Otter Tail County Auditor DASH MEDICAL GLOVES INC DAVID STOCK FARM SERVICES INC DENZEL'S REGION WASTE INC DESIGN ELECTRONICS DEX MEDIA DIAMOND MOWERS INC DIGITAL ALLY INC DOUBLE A CATERING EHLERS & ASSOCIATES INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula ELLINGSON PLUMBING HEATING AC ELECTRIC Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,174.75 823.56 1,434.85 4.80 50.00 1,927.86 2,268.00 1,174.75 199.56 624.00 1,434.85 0.83 3.97 50.00 81.60 391.68 179.52 244.19 5.70 110.17 408.00 168.00 339.00 2,268.00 Page 11Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-063-000-0000-6344 ACCT O88178 ELECTION 3/14/17 1003285 Programming, Support, Warranty 1 Transactions2581 13330 10-304-000-0000-6406 PARTS Office Supplies 10-304-000-0000-6406 SERVICE Office Supplies 2 Transactions13330 35594 FARMERS CO OP OIL ASSN 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 1 Transactions35594 2997 FASTENAL COMPANY 10-304-000-0000-6406 SUPPLIES Office Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 2 Transactions2997 5857 FERGUS FALLS CHAMBER OF COMMERCE 01-705-000-0000-6242 STATE OF THE CITY LUCHEON 11168 Registration Fees 1 Transactions5857 35011 FERGUS FALLS DAILY JOURNAL 01-002-000-0000-6240 ACCT 3652 BOARD MINUTES JAN 10 FEB2017 Publishing & Advertising 01-002-000-0000-6240 ACCT 3652 BOARD MINUTES JAN 24 FEB2017 Publishing & Advertising 01-002-000-0000-6240 ACCT 3652 BOARD MINUTES FEB 7 FEB2017 Publishing & Advertising 01-031-000-0000-6240 ACCT 5296 ADMIN SPECIALIST 215692 Publishing & Advertising 02-260-000-0000-6369 ACCT FERFFNIJAIL 2151596 Miscellaneous Charges 10-301-000-0000-6240 NOTICE Publishing & Advertising 10-303-000-0000-6240 NOTICE Publishing & Advertising 50-000-000-0000-6379 ACCT 102022200217894 1YR SUB 5496 Miscellaneous Charges 50-000-000-0000-6240 ACCT 3667 PROGRESS 2017 FEB2017 Publishing & Advertising 9 Transactions35011 57 FERGUS FALLS/CITY OF 50-000-000-0130-6863 ACCT 18240 LEACHATE FEB 2017 33179 Leachate Disposal 1 Transactions57 ELLINGSON PLUMBING HEATING AC ELECTRIC Otter Tail County Auditor ELECTION SYSTEMS & SOFTWARE INC FARMERS CO OP OIL ASSN FASTENAL COMPANY FERGUS FALLS CHAMBER OF COMMERCE FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula FOTH INFRASTRUCTURES & ENVIROMENTAL LLC Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 4,905.00 3,413.00 601.45 1,321.91 37,910.16 768.00 1,610.50 4,320.00 585.00 3,413.00 76.45 525.00 1,321.91 16,378.00 21,532.16 768.00 1,610.50 205.11 103.33 284.80 Page 12Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2153 FERGUS POWER PUMP INC 50-000-000-0130-6863 HAULING CHARGES FEB 2017 29242 Leachate Disposal 50-000-000-0170-6863 LEACHATE FEB 2017 29246 Leachate Disposal 2 Transactions2153 13636 FIDLAR TECHNOLOGIES, INC 02-103-000-0000-6369 LAREDO USAGE FEB 2017 0216492-IN Miscellaneous Charges 1 Transactions13636 14517 FORUM COMMUNICATIONS COMPANY 01-123-000-0000-6240 ACCT 46896 BOA PUBLIC HEARING C17000844 Publishing & Advertising 10-303-000-0000-6240 NOTICE Publishing & Advertising 2 Transactions14517 9543 FORUM COMMUNICATIONS PRINTING 50-000-000-0000-6848 ACCT A4771 TAX INSERT 210695 Public Education 1 Transactions9543 387 50-000-000-0120-6278 PROJECT 0016O003.00 51541 Engineering & Hydrological Testing 50-000-000-0130-6278 PROJECT 0016O004.00 51542 Engineering & Hydrological Testing 2 Transactions387 3628 FRONTIER PRECISION INC 10-303-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions3628 2 G & R CONTROLS 01-112-000-0000-6572 ACCT OTT100 ON-SITE SERVICE 92227 Repair And Maintenance Supplies 1 Transactions2 392 GALLS LLC 01-201-000-0000-6526 ACCT 5290418 SHIRTS/FLASHLIGHT 007072727 Uniforms 01-201-000-0000-6526 ACCT 5290418 POLO SHIRTS 007081662 Uniforms SCHLUETER/BRIAN1500 01-201-000-0000-6492 ACCT 5290418 SUPPLIES 007148472 Police Equipment SEIM/GREG4026 FOTH INFRASTRUCTURES & ENVIROMENTAL LLC Otter Tail County Auditor FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES, INC FORUM COMMUNICATIONS COMPANY FORUM COMMUNICATIONS PRINTING FRONTIER PRECISION INC G & R CONTROLS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula - - Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 2,180.08 797.95 4.05 585.14 228.93 457.08 76.42 37.80 124.20 54.99 248.40 124.20 130.27 35.95 641.00 120.00 75.00 120.00 116.00 116.00 120.75 120.75 9.45 4.05 51.46 26.92 105.24 28.44 83.13 214.84 75.11 Page 13Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-250-000-0000-6526 ACCT 5287917 UNIFORM SUPPLIES 006991763 Uniforms 01-250-000-0000-6526 ACCT 5287917 UNIFORM SUPPLIES 007014283 Uniforms 01-250-000-0000-6526 ACCT 5287917 TRU-SPEC 007026534 Uniforms 01-250-000-0000-6526 ACCT 5287917 EXAM GLOVES 007030038 Uniforms 01-250-000-0000-6526 ACCT 5287917 CARGO PANTS 007032474 Uniforms 01-250-000-0000-6526 ACCT 5287917 TACLITE PANTS 007040953 Uniforms 01-250-000-0000-6526 ACCT 5287917 CARGO PANTS 007055087 Uniforms 01-250-000-0000-6526 ACCT 5287917 CARGO PANTS 007058333 Uniforms 01-250-000-0000-6526 ACCT 5287917 POLO SHIRTS & EMB 007086595 Uniforms 01-250-000-0000-6526 ACCT 5287917 HANDCUFF KEYS 007089108 Uniforms 14-201-000-0000-6687 ACCT 5290418 MEDICAL BAGS 007080248 Equipment-Current Year 14 Transactions392 5066 GODFATHERS EXTERMINATING INC 01-112-108-0000-6342 ACCT 6768 PEST CONTROL 117995 Service Agreements 01-112-104-0000-6342 ACCT 19247 PEST CONTROL 118331 Service Agreements 01-112-101-0000-6342 ACCT 19248 PEST CONTROL 118332 Service Agreements 50-000-000-0170-6290 ACCT 12465 RAT CONTROL 118084 Contracted Services. 50-000-000-0170-6290 ACCT 12465 RAT CONTROL 118716 Contracted Services. 50-399-000-0000-6290 ACCT 7152 RAT CONTROL 118007 Contracted Services. 50-399-000-0000-6290 ACCT 7152 RAT CONTROL 118607 Contracted Services. 50-399-000-0000-6290 ACCT 7152 ODOR UNIT 118972 Contracted Services. 8 Transactions5066 5089 GOPHER STATE ONE CALL 01-112-000-0000-6275 ACCT MN01166 3 TICKETS 7021227 Fiber Locating Service 1 Transactions5089 52564 GRAINGER INC 01-112-000-0000-6572 ACCT 813640729 SUPPLIES 9373530022 Repair And Maintenance Supplies 01-112-108-0000-6572 ACCT 813640729 INTAKE FILTER 9374296177 Repair And Maintenance Supplies 01-112-101-0000-6572 ACCT 813640729 SUPPLIES 9375991891 Repair And Maintenance Supplies 01-112-101-0000-6572 ACCT 813640729 VACUUM KIT 9379671374 Repair And Maintenance Supplies 01-112-108-0000-6572 ACCT 813640729 SUPPLIES 9385729513 Repair And Maintenance Supplies 01-112-108-0000-6572 ACCT 813640729 SOLENOID ASSY 9385889390 Repair And Maintenance Supplies 01-250-000-0000-6491 ACCT 886466207 CLEANER 9377115242 Jail Supplies 7 Transactions52564 Otter Tail County Auditor GALLS LLC GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL GRAINGER INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula HEALTHCARE ENVIRONMENTAL SERVICES INC Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 96.80 92.06 237.00 33,937.00 393.75 1,212.39 10.00 85.00 180.00 96.80 92.06 237.00 33,937.00 393.75 1,212.39 10.00 85.00 180.00 Page 14Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10071 GRANT CO SHERIFF 01-091-000-0000-6369 56-CR-16-1281 SUBPEONA SERVICE 536 Miscellaneous Charges 1 Transactions10071 13203 GREAT PLAINS FIRE 10-302-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions13203 13522 GREATAMERICA FINANCIAL SVCS 01-044-000-0000-6342 3/27/17 STANDARD PAYMENT 2023091 Service Agreements 1 Transactions13522 6999 HAMMERS CONSTRUCTION INC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance 1 Transactions6999 6156 HAMRUM/KENNETH 01-013-000-0000-6262 56-CR-09-434;16-1153 L JENSON 1/27/17 Public Defender 1 Transactions6156 425 HANSON'S PLUMBING & HEATING INC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance 1 Transactions425 11712 HARTHUN/TRENT 10-302-000-0000-6331 MEALS Meals And Lodging 1 Transactions11712 9453 HAWES SEPTIC TANK PUMPING 01-112-109-0000-6572 ACCT OT SHERIFF HOLDING TANK 17033 Repair And Maintenance Supplies 1 Transactions9453 9453 HAWES SEPTIC TANK PUMPING LLC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance 1 Transactions9453 37755 Otter Tail County Auditor GRANT CO SHERIFF GREAT PLAINS FIRE GREATAMERICA FINANCIAL SVCS HAMMERS CONSTRUCTION INC HAMRUM/KENNETH HANSON'S PLUMBING & HEATING INC HARTHUN/TRENT HAWES SEPTIC TANK PUMPING HAWES SEPTIC TANK PUMPING LLC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 114.20 258.62 22.25 4,860.00 10.00 33.71 490.16 248.47 114.20 26.98 105.93 125.71 22.25 4,860.00 10.00 33.71 225.00 175.00 90.16 248.47 51.02 Page 15Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-250-000-0000-6432 ACCT 325 WASTE DISPOSAL 45534 Medical Incarcerated 1 Transactions37755 985 HENNING HARDWARE 10-304-000-0000-6406 SUPPLIES Office Supplies 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions985 2001 HILLTOP LUMBER INC 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions2001 11820 HOFF/MARLAND 14-112-107-0000-6688 SITE VISITS 3/22/17 Detention Expenses 1 Transactions11820 2659 HOLO/GERALD A 10-302-000-0000-6331 MEALS Meals And Lodging 1 Transactions2659 37198 HOLO/SANDY 01-091-000-0000-6271 MILEAGE 2/17/17 Fraud Investigator Expenses 1 Transactions37198 13642 HORGEN/JERRY 02-612-000-0000-6140 PER DIEM 3/28/17 Per Diem 02-612-000-0000-6242 AIS DECTECTOR TRAINING 3/28/17 Registration Fees 02-612-000-0000-6330 MILEAGE 3/28/17 Mileage 3 Transactions13642 6754 ID AMERICA 02-225-000-0000-6369 OTTERTA001 BLANK PVC CARDS 26354 Miscellaneous Charges 1 Transactions6754 38100 INNOVATIVE OFFICE SOLUTIONS 01-041-000-0000-6406 ACCT C103279 SUPPLIES 1535401 Office Supplies HEALTHCARE ENVIRONMENTAL SERVICES INC Otter Tail County Auditor HENNING HARDWARE HILLTOP LUMBER INC HOFF/MARLAND HOLO/GERALD A HOLO/SANDY HORGEN/JERRY ID AMERICA csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 506.60 368.75 1,725.00 15.00 86.24 369.34 368.75 1,725.00 15.00 74.58 135.16 119.18 31.99 31.99 163.98 159.99 83.98 119.98 74.58 76.28 Page 16Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-091-000-0000-6406 ACCT 2271 SUPPLIES 030541 Office Supplies 01-201-000-0000-6406 ACCT 9988526 SUPPLIES 030581 Office Supplies 3 Transactions38100 11385 INTEGRA TELECOM 14-214-000-0000-6689 ACCT 877418 MONTHLY SERVICE 14483930 Prior Year Accumulations-911 1 Transactions11385 1428 INTOXIMETERS INC 01-201-000-0000-6491 ACCT C000MNOTTI 557096 General Supplies 1 Transactions1428 39324 JK SPORTS 01-250-000-0000-6526 EDDIE BAUER FLEECE, XL 85765 Uniforms 1 Transactions39324 3191 KEEPRS INC 01-201-000-0000-6526 OTTERTAISD SUPERSHIRT 334691-02 Uniforms WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 OTTERTAISD SUPERSHIRTS 336256-01 Uniforms SPROUT/AARON5608 01-201-000-0000-6526 OTTERTAISD CARGO PANTS 336359 Uniforms BACKMAN/KELLY12978 01-201-000-0000-6526 OTTERTAISD URBAN PANT 336360 Uniforms ANDERSON/JORDAN10998 01-201-000-0000-6526 OTTERTAISD URBAN PANT 336361 Uniforms EIFERT/ZACH11450 01-201-000-0000-6526 OTTERTAISD TLR-1 HL 337561 Uniforms BACKMAN/KELLY12978 01-201-000-0000-6526 OTTERTAISD HOLSTER 337561-01 Uniforms BACKMAN/KELLY12978 01-201-000-0000-6526 OTTERTAISD MINI-SCABBARD 337822 Uniforms FITZGIBBONS/BARRY3528 01-201-000-0000-6526 OTTERTAISD BROWN PANTS 337822-01 Uniforms FITZGIBBONS/BARRY3528 01-250-000-0000-6526 OTTERJAIL SUPERSHIRT 334472-01 Uniforms FLODEN/BRENT2967 01-250-000-0000-6526 OTTERJAIL GLOVES 337375 Uniforms Otter Tail County Auditor INNOVATIVE OFFICE SOLUTIONS INTEGRA TELECOM INTOXIMETERS INC JK SPORTS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,092.16 173.52 1,291.00 130.00 102.37 327.50 360.03 660.00 20.47 173.52 90.00 1,201.00 130.00 102.37 70.00 152.50 105.00 360.03 660.00 Page 17Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates TUNGSETH/TODD13305 01-250-000-0000-6526 OTTERJAIL MN GOLD TIE BARS 338546 Uniforms 12 Transactions3191 40336 KELLY SERVICES INC 01-112-000-0000-6270 L EGGEN W/E 2/26 08084343 Misc Professional-Kelly 1 Transactions40336 6438 KIESLER'S POLICE SUPPLY, INC 01-201-000-0000-6526 STREAMLIGHT TLR-6 LASER 0821644 Uniforms STEWART/JAMES2902 01-250-000-0000-6494 FN303 LESS LETHAL LAUNCHER 0821741 CERT Operations 2 Transactions6438 1559 KLUCK/JILL 01-250-000-0000-6171 2017 TRAINING CENTER DUES 3/28/17 Tuition And Education Expenses 1 Transactions1559 14201 KLUCK/REBECCA 01-250-000-0000-6526 UNIFORM PANTS 2/14/17 Uniforms 1 Transactions14201 1005 KNUTSON ELECTRIC REBUILDING 01-112-101-0000-6572 BEARINGS 22878 Repair And Maintenance Supplies 01-112-101-0000-6572 CAPACITOR/NEW MOTOR 22885 Repair And Maintenance Supplies 01-112-101-0000-6572 BEARINGS 22896 Repair And Maintenance Supplies 3 Transactions1005 5601 KOLLE/BRUCE 01-201-000-0000-6526 LASER SIGHT FOR HAND GUN 3/3/17 Uniforms 1 Transactions5601 8279 KRUPICH/JEREMIAS 01-201-000-0000-6526 AIMPOINT MAGNIFER W/ PIVOT MNT 1/16/17 Uniforms 1 Transactions8279 14596 KS STATEBANK Otter Tail County Auditor KEEPRS INC KELLY SERVICES INC KIESLER'S POLICE SUPPLY, INC KLUCK/JILL KLUCK/REBECCA KNUTSON ELECTRIC REBUILDING KOLLE/BRUCE KRUPICH/JEREMIAS csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 8,000.00 12,227.00 1,191.16 90.00 284.00 353.00 8,000.00 600.00 600.00 87.00 175.00 175.00 600.00 9,030.00 960.00 30.00 253.46 907.70 90.00 225.00 59.00 353.00 465.00 260.00 465.00 Page 18Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6343 EQUIPMENT RENTAL Equipment Rental 1 Transactions14596 79 LAKE REGION HEALTHCARE 01-205-000-0000-6273 TECH & LAB T OLSON 3/3 010454 Coroner Expense 01-205-000-0000-6273 TECH & LAB D JACKSON 3/5 010455 Coroner Expense 01-205-000-0000-6273 DRUG SCREEN S VELDE 3/8 010456 Coroner Expense 01-205-000-0000-6273 TECH & LAB S VELDE 2/21 010463 Coroner Expense 01-205-000-0000-6273 TECH & LAB W ROONEY 2/14 010464 Coroner Expense 01-205-000-0000-6273 TECH & LAB BABY SMITH 2/25 010465 Coroner Expense 01-205-000-0000-6273 CORONER SERVICES FEB 2017 010466 Coroner Expense 01-205-000-0000-6273 AUTOPSY ASSIST/SECRETARY FEB 010467 Coroner Expense 8 Transactions79 10350 LAKES AREA COOPERATIVE 01-507-000-0000-6251 ACCT 700285 LP TANK LEASE 1/31/17 Gas And Oil - Utility 01-507-000-0000-6251 ACCT 700285 LP GAS-COMMERICAL 67390 Gas And Oil - Utility 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 3 Transactions10350 2937 LAKES AREA PEST CONTROL LLC 01-112-109-0000-6342 FEBRUARY SERVICE 003877 Service Agreements 1 Transactions2937 41450 LAKES COUNTRY SERVICE CO OP 01-002-000-0000-6818 ACCT 36093 BOARD ROOM USE 83578 Board Contingency 10-302-000-0000-6369 DRUG TESTING Miscellaneous Charges 2 Transactions41450 7193 LAKES COUNTRY TOWING 01-201-000-0000-6396 TOW CF 17006445 09542 Special Investigation 1 Transactions7193 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 CARDBOARD 71277 Contracted Services. 50-399-000-0000-6290 PAPER 71280 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71289 Contracted Services. Otter Tail County Auditor KS STATEBANK LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE LAKES AREA PEST CONTROL LLC LAKES COUNTRY SERVICE CO OP LAKES COUNTRY TOWING csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 3,880.00 26.65 388.71 1,629.53 411.82 450.00 100.59 500.00 500.00 465.00 260.00 465.00 500.00 26.65 225.00 163.71 1,629.53 300.00 111.82 450.00 80.59 20.00 78.76 Page 19Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-399-000-0000-6290 PAPER 71295 Contracted Services. 50-399-000-0000-6290 TIN 71299 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71305 Contracted Services. 50-399-000-0000-6290 PAPER 71313 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71314 Contracted Services. 50-399-000-0000-6290 PAPER 71333 Contracted Services. 9 Transactions81 8872 LARRY'S SUPERMARKET 02-815-000-0000-6369 ACCT 8035 26693 Miscellaneous Charges 1 Transactions8872 1462 LARSON/PAUL 01-123-000-0000-6140 PER DIEM 3/9/17 Per Diem 01-123-000-0000-6330 MILEAGE 3/9/17 Mileage 2 Transactions1462 1020 LAWSON PRODUCTS INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1020 11658 LEE/THOMAS 01-123-000-0000-6140 PER DIEM 3/9/17 Per Diem 01-123-000-0000-6330 MILEAGE 3/9/17 Mileage 2 Transactions11658 10883 LEIGHTON BROADCASTING/DL 50-000-000-0000-6240 BUILD CAN AD PKG 95654-1 Publishing & Advertising 1 Transactions10883 3063 LIBERTY BUSINESS SYSTEMS FARGO 01-031-000-0000-6342 ACCT OT22 278443 Service Agreements 10-304-000-0000-6342 SERVICE AGREEMENT Service Agreements 2 Transactions3063 41600 LINDBERG/JANET 02-815-000-0000-6369 SALAD BAR ITEMS/BASKET 3/16/17 Miscellaneous Charges Otter Tail County Auditor LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET LARSON/PAUL LAWSON PRODUCTS INC LEE/THOMAS LEIGHTON BROADCASTING/DL LIBERTY BUSINESS SYSTEMS FARGO csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 107.29 567.00 1,687.27 769.31 472.50 267.62 224.00 28.53 307.00 260.00 1,687.27 743.33 25.98 80.00 392.50 19.62 248.00 224.00 272.94 661.86 266.98 Page 20Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 02-815-000-0000-6369 WELLNESS VENDING 3/6/17 Miscellaneous Charges 2 Transactions41600 5837 LITTLE BEAR TOWING 01-201-000-0000-6396 TOW CF 17005813 7484 Special Investigation 01-201-000-0000-6396 TOW CF 17002797 7534 Special Investigation 2 Transactions5837 1022 LITTLE FALLS MACHINE INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1022 41638 LOCATORS & SUPPLIES INC 10-304-000-0000-6406 SUPPLIES Office Supplies 50-399-000-0000-6426 ACCT 23-52A28 SAFETY VEST 0253811-IN Clothing Allowance 2 Transactions41638 6934 LONG WEEKEND SPORTSWEAR 01-201-000-0000-6526 SPORTEK PULLOVER SHIRTS 14925 Uniforms BRASEL/RYAN10519 01-201-000-0000-6385 SWAT SHIRTS & CAPS 15029 Entry Team Srt 2 Transactions6934 511 M-R SIGN COMPANY INC. 10-303-000-0000-6501 SUPPLIES Engineering And Surveying Supplies 10-305-000-0000-6369 SUPPLIES Miscellaneous Charges 2 Transactions511 4188 MANNING MECHANICAL INC 01-112-101-0000-6572 ACCT OTTE01 WATER LEAK REPAIR 1213 Repair And Maintenance Supplies 1 Transactions4188 36132 MARCO INC ST LOUIS 01-122-000-0000-6342 ACCT 35700038 326256013 Service Agreements 01-201-000-0000-6340 ACCT 35700038 326256294 Office Equipment Rental & Maint. 01-250-000-0000-6342 ACCT 35700038 325605418 Service Agreements Otter Tail County Auditor LINDBERG/JANET LITTLE BEAR TOWING LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR M-R SIGN COMPANY INC. MANNING MECHANICAL INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,201.78 33,425.15 72.26 74.48 29.98 291.33 2,491.50 6,492.25 24,212.25 126.54 102.61 72.26 30.44 2.59 29.72 11.73 29.98 291.33 6.95 1.00 5.52 274.10 191.10 149.43 Page 21Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions36132 2721 MARCO TECHNOLOGIES LLC 01-061-000-0000-6342 ACCT OT00 4083270 Service Agreements 01-061-000-0000-6342 ACCT OT00 EMC ENHANCED SUPPORT 4103697 Service Agreements 01-061-000-0000-6342 ACCT OT00 EMC PREMIUM SUPPORT 4106838 Service Agreements 01-091-000-0000-6342 ACCT OT00-002 4083271 Service Agreements 01-091-000-0000-6342 ACCT OT00-002 4084642 Service Agreements 5 Transactions2721 9117 MARIPOSA PUBLISHING 13-012-000-0000-6455 ACCT OTT012 2017 MN ATTY/SECY IN722119 Reference Books & Literature 1 Transactions9117 9930 MARKS FLEET SUPPLY INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 50-000-000-0130-6379 ACCT 984898 SUPPLIES 059618/1 Miscellaneous Charges 50-000-000-0130-6300 ACCT 984898 BELT/KEY 059767/1 Building And Grounds Maintenance 4 Transactions9930 3836 MARLIN'S SMALL ENGINE REPAIR 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions3836 1029 MATHISON CO 01-127-000-0000-6406 ACCT 10042 INK 834550-0 Office Supplies 1 Transactions1029 88 MATTHEW BENDER & COMPANY INC 13-012-000-0000-6455 ACCT 0396506001 LATE FEE 03689037 Reference Books & Literature 13-012-000-0000-6455 ACCT 0396506001 LATE FEE 03701267 Reference Books & Literature 13-012-000-0000-6455 ACCT 0396506001 LATE FEE 03709326 Reference Books & Literature 13-012-000-0000-6455 ACCT 0396506001 89264940 Reference Books & Literature 13-012-000-0000-6455 ACCT 0396506001 89747399 Reference Books & Literature 13-012-000-0000-6455 ACCT 0396506001 9058984X Reference Books & Literature Otter Tail County Auditor MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARIPOSA PUBLISHING MARKS FLEET SUPPLY INC MARLIN'S SMALL ENGINE REPAIR MATHISON CO csteinba COMMISSIONER'S VOUCHERS ENTRIESLaw Library Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 628.10 55.64 695.78 63.67 118.77 3,674.59 185.00 90.00 55.64 644.30 51.48 63.67 41.73 77.04 352.71 313.51 170.50 2,837.87 185.00 90.00 8,074.00 Page 22Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions88 14837 MCGREW/SPENCER 02-612-000-0000-6330 MILEAGE - AIS WORKSHOP 3/9/17 Mileage 1 Transactions14837 10115 MCKESSON MEDICAL-SURGICAL INC 01-250-000-0000-6432 ACCT 5006836 MED SUPPLIES 95238326 Medical Incarcerated 01-250-000-0000-6432 ACCT 5006836 HOT WATER BOTTLES 95254633 Medical Incarcerated 2 Transactions10115 5382 MCKNITE/JACOB 01-091-000-0000-6330 MILEAGE 2/28/17 Mileage 1 Transactions5382 14450 MEIS/DALE 50-000-000-0000-6330 MILEAGE FEB2017 Mileage 50-000-000-0000-6330 MILEAGE MAR2017 Mileage 2 Transactions14450 9021 MEKALSON HYDRAULICS INC 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 50-000-000-0150-6306 RESEAL VALVE ON LOADER 3507 Repair/Maint. Equip 50-000-000-0110-6306 REPLACE FITTING ON BACKHOE 3508 Repair/Maint. Equip 50-000-000-0110-6306 #310 REPAIRS & MAINT 3562 Repair/Maint. Equip 4 Transactions9021 14290 MIDWEST LIFT WORKS 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions14290 87003 MIDWEST PRINTING CO 10-301-000-0000-6406 SUPPLIES Office Supplies 1 Transactions87003 9139 MIDWEST TREE & MAINTENANCE 10-302-000-0000-6350 SERVICE Maintenance Contractor Otter Tail County Auditor MATTHEW BENDER & COMPANY INC MCGREW/SPENCER MCKESSON MEDICAL-SURGICAL INC MCKNITE/JACOB MEIS/DALE MEKALSON HYDRAULICS INC MIDWEST LIFT WORKS MIDWEST PRINTING CO csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula MN BUREAU OF CRIMINAL APPREHENSION Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 8,074.00 204.00 308.42 180.00 70.00 60.00 4,970.00 208.18 204.00 27.95 24.82 27.95 196.72 30.98 180.00 20.00 50.00 60.00 4,970.00 208.18 250.00 Page 23Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions9139 10571 MINNEAPOLIS FINANCE DEPARTMENT 01-201-000-0000-6348 ACCT 612101546 USER ACCESS 400451000937 Software Maintenance Contract 1 Transactions10571 42863 MINNESOTA MOTOR COMPANY 01-044-000-0000-6304 ACCT 2607 UNIT 13796 OIL CHG 649584 Repair And Maintenance 01-201-000-0000-6304 ACCT 2900 KEYS 217844 Repair And Maintenance 01-201-000-0000-6304 ACCT 2900 UNIT 7702 OIL CHANGE 646465 Repair And Maintenance 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 50-399-000-0000-6304 ACCT 9988595 OIL CHANGE 648984 Repair And Maint-Vehicles 5 Transactions42863 563 MINNESOTA SHERIFFS' ASSOCIATION 02-225-000-0000-6369 PERMITS TO ACQUIRE 135460 Miscellaneous Charges 1 Transactions563 7661 MINNKOTA ENVIRO SERVICES INC 01-091-000-0000-6406 ACCT 1143 SHREDDING SERVICES 381686 Office Supplies 01-201-000-0000-6406 ACCT 1159 SHREDDING SERVICES 382567 Office Supplies 2 Transactions7661 422 MITCHELL HAMLINE LAW REVIEW 13-012-000-0000-6455 LAW REVIEW 5 ISSUES 4363 Reference Books & Literature 1 Transactions422 14030 ML TREE SERVICE 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions14030 9229 MN ATTORNEY GENERAL'S OFFICE 01-091-000-0000-6276 ACCT 8 REIMBURSE TRAVEL EXP 395104 Professional Services 1 Transactions9229 42045 01-201-000-0000-6171 SUPERVISOR SURVIVAL TRAINING 16476 Tuition And Education Expenses Otter Tail County Auditor MIDWEST TREE & MAINTENANCE MINNEAPOLIS FINANCE DEPARTMENT MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION MINNKOTA ENVIRO SERVICES INC MITCHELL HAMLINE LAW REVIEW ML TREE SERVICE MN ATTORNEY GENERAL'S OFFICE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,500.00 882.35 100.00 200.00 7.20 73.81 250.00 750.00 250.00 132.35 750.00 100.00 200.00 7.20 35.70 10.40 20.50 7.21 61.49 20.00 46.65 Page 24Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates AXNESS/JOE8651 01-201-000-0000-6171 IMPACT & INFLUENCE TRAINING 16476 Tuition And Education Expenses AXNESS/JOE8651 01-201-000-0000-6171 3 TRAINING CLASSES 31372 Tuition And Education Expenses HUCKEBY/ROBERT8714 01-201-000-0000-6171 IMPACT & INFLUENCE TRAINING 37935 Tuition And Education Expenses WAGNER/SCOTT8919 4 Transactions42045 42745 MN COUNTIES COMPUTER CO-OP 01-061-000-0000-6346 2017 DUES FOR JIC CMHS MEMBERS 2Y1403063 Mccc Fees 14-061-000-0000-6686 REAL ASSET INSTALL & CONFIG 2Y1702018 Computer Software 2 Transactions42745 928 MN DEPT OF LABOR AND INDUSTRY 01-112-106-0000-6342 ACCT 25381 ELEVATOR OPS ALR0070305I Service Agreements 1 Transactions928 1051 MN DEPT OF PUBLIC SAFETY 10-304-000-0000-6369 HAZARDOUS CHEMICAL FEE Miscellaneous Charges 1 Transactions1051 3879 MURDOCK'S ACE HARDWARE 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions3879 8373 NAPA FERGUS FALLS 01-112-101-0000-6572 ACCT 13040 FHP POWERATED BELT 675593 Repair And Maintenance Supplies 01-112-000-0000-6572 ACCT 13040 FHP BELT 676161 Repair And Maintenance Supplies 01-112-101-0000-6572 ACCT 13040 FHP BELT 676653 Repair And Maintenance Supplies 01-112-101-0000-6572 ACCT 13040 IND BELT 676686 Repair And Maintenance Supplies 4 Transactions8373 1056 NAPA OF PERHAM 10-304-000-0000-6565 HYDRAULIC OIL Fuels - Diesel 10-304-000-0000-6565 D.E.F. FLUID Fuels - Diesel 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies MN BUREAU OF CRIMINAL APPREHENSION Otter Tail County Auditor MN COUNTIES COMPUTER CO-OP MN DEPT OF LABOR AND INDUSTRY MN DEPT OF PUBLIC SAFETY MURDOCK'S ACE HARDWARE NAPA FERGUS FALLS csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula NEW YORK MILLS ELEMENTARY 4TH GRADERS Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 128.14 58.03 32.00 250.00 300.00 378.01 643.69 594.06 600.00 58.03 32.00 250.00 300.00 225.00 153.01 643.69 594.06 600.00 167.41 Page 25Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions1056 43227 NELSON AUTO CENTER 50-000-000-0000-6304 ACCT 9984898 TIRE/BRAKE CHECK 6160005 Repair And Maintenance 1 Transactions43227 13242 NEW YORK MILLS DISPATCH 50-000-000-0000-6379 SUBSCRIPTION RENEWAL 3/28/17 Miscellaneous Charges 1 Transactions13242 9787 50-000-000-0000-6848 NYM CANISTER 2016 201618 Public Education 1 Transactions9787 11384 NEWMAN PAINTING INC 01-112-108-0000-6572 PAINT HR HALLWAY 4052 Repair And Maintenance Supplies 1 Transactions11384 14655 NEWVILLE/DARREN 01-123-000-0000-6140 PER DIEM 3/9/17 Per Diem 01-123-000-0000-6330 MILEAGE 3/9/17 Mileage 2 Transactions14655 7067 NICE LAW OFFICE 01-013-000-0000-6262 56-PR-16-2818 D SMITH 3/4/17 Public Defender 1 Transactions7067 12582 NORTH AMERICAN FLY & TRADING 10-302-000-0000-6406 SUPPLIES Office Supplies 1 Transactions12582 10132 NORTH CENTRAL INC 50-000-000-0130-6300 CRUSHED CONCRETE 5071 Building And Grounds Maintenance 1 Transactions10132 7889 NORTHERN PLUMBING SUPPLY 01-112-101-0000-6572 FILTER CARTRIDGES/MEMBRANE S2022595.001 Repair And Maintenance Supplies NEW YORK MILLS ELEMENTARY 4TH GRADERS Otter Tail County Auditor NAPA OF PERHAM NELSON AUTO CENTER NEW YORK MILLS DISPATCH NEWMAN PAINTING INC NEWVILLE/DARREN NICE LAW OFFICE NORTH AMERICAN FLY & TRADING NORTH CENTRAL INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 268.93 250.00 2,735.18 1,840.00 17.13 45.06 41,859.29 234.90 101.52 250.00 2,735.18 1,840.00 17.13 45.06 41,859.29 159.90 75.00 1,071.81 6,121.70 357.27 1,989.04 Page 26Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-112-101-0000-6572 NOVATEK MEMBRANE S2022595.002 Repair And Maintenance Supplies 2 Transactions7889 14257 NORTHLAND FIRE PROTECTION 01-112-109-0000-6342 CLNOTTOP SERVICE SYSTEM 26049 Service Agreements 1 Transactions14257 10104 NUSS TRUCK & EQUIPMENT 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions10104 4106 OFFICE OF MN.IT SERVICES 01-061-000-0000-6201 ACCT 100A05602 17020481 Communication Fees - 1 Transactions4106 1073 OLSEN COMPANIES 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1073 5093 ONE CALL LOCATORS LTD 01-112-000-0000-6275 MN OTERCO01 3 TICKETS E135520 Fiber Locating Service 1 Transactions5093 12336 OTTER TAIL POWER CO 10-303-000-0000-6683 UTILITY RELOCATION Right Of Way, Ect. 1 Transactions12336 44208 OTTER TAIL TELCOM 01-061-000-0000-6680 ACCT 2189988120 CORTELCO PHONE 90192 Computer Hardware 01-061-000-0000-6263 ACCT 2189988000 TEST VOLTAGE 90417 Labor Installation 2 Transactions44208 7392 OTTERTAIL TRUCKING INC 50-000-000-0120-6290 HAULING CHARGES 33940 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 33940 Contracted Services. 50-000-000-0120-6290 HAULING CHARGES 34042 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 34042 Contracted Services. Otter Tail County Auditor NORTHERN PLUMBING SUPPLY NORTHLAND FIRE PROTECTION NUSS TRUCK & EQUIPMENT OFFICE OF MN.IT SERVICES OLSEN COMPANIES ONE CALL LOCATORS LTD OTTER TAIL POWER CO OTTER TAIL TELCOM csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula OUTDOOR RENOVATIONS LANDSCAPE & NURSERY PAW PUBLICATIONS LLC BATTLE LAKE REVIEW PEMBERTON SORLIE RUFER KERSHNER PLLP Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 18,461.19 2,798.75 77.00 260.00 1,043.25 361.67 413.90 15,402.80 2,442.40 6,478.97 2,392.50 406.25 77.00 260.00 80.25 963.00 361.67 113.90 259.00 41.00 15,402.80 Page 27Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-000-000-0120-6290 HAULING CHARGES 34043 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 34043 Contracted Services. 6 Transactions7392 6351 01-112-000-0000-6319 SNOW REMOVAL/SALT 6386 Snow Removal 01-112-110-0000-6319 SNOW REMOVAL/SALT 6395 Parking Lots 2 Transactions6351 45022 PARK REGION CO OP 10-304-000-0000-6565 PROPANE Fuels - Diesel 1 Transactions45022 862 PARKERS PRAIRIE/CITY OF 50-000-000-0140-6290 4 SHIFTS 2/27/17 Contracted Services. 1 Transactions862 156 01-123-000-0000-6240 BOARD OF ADJ MTG AD FEB2017 Publishing & Advertising 10-303-000-0000-6240 NOTICE Publishing & Advertising 2 Transactions156 45464 PEBBLE LAKE AUTO REPAIR 01-201-000-0000-6304 ACCT 4265 UNIT 7702 MUFFLER 28168 Repair And Maintenance 1 Transactions45464 45047 PELICAN RAPIDS PRESS 01-123-000-0000-6240 PETITION HEARING 2/22 68724 Publishing & Advertising 10-303-000-0000-6240 NOTICE Publishing & Advertising 50-000-000-0000-6379 YEARLY SUBSCRIPTION 3/28/17 Miscellaneous Charges 3 Transactions45047 137 01-031-000-0000-6276 20123713-000M 37 Professional Services 1 Transactions137 9853 PEOPLEFACTS LLC OUTDOOR RENOVATIONS LANDSCAPE & NURSERY PAW PUBLICATIONS LLC BATTLE LAKE REVIEW PEMBERTON SORLIE RUFER KERSHNER PLLP Otter Tail County Auditor OTTERTAIL TRUCKING INC PARK REGION CO OP PARKERS PRAIRIE/CITY OF PEBBLE LAKE AUTO REPAIR PELICAN RAPIDS PRESS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula POSITIVE PSYCHOLOCIAL INITIATIVES, LLC Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 37.95 856.88 168.00 1,709.32 144.30 950.00 1,033.43 25.30 12.65 21.88 835.00 168.00 878.20 578.35 252.77 144.30 475.00 475.00 645.12 136.35 251.96 117.97 Page 28Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6369 BACKGROUND CHECKS 2017020658 Miscellaneous Charges 01-201-000-0000-6369 BACKGROUND CHECKS 2017020658 Miscellaneous Charges 2 Transactions9853 867 PERHAM/CITY OF 10-304-000-0000-6300 CLEANING Building And Grounds Maintenance 10-304-000-0000-6349 RENT Miscellaneous Rentals 2 Transactions867 1340 PETE'S BODY SHOP & TOWING 01-201-000-0000-6396 TOW CF 17005648 2/27/17 Special Investigation 1 Transactions1340 1412 PHILLIPE LAW OFFICE 01-013-000-0000-6262 56-PR-14-3319 C GREENE 2/14/17 Public Defender 01-013-000-0000-6262 56-PR-17-428 T KNIGHT 2/22/17 Public Defender 01-013-000-0000-6262 56-PR-16-3674 R ENGVERSON 3/3/17 Public Defender 3 Transactions1412 11290 PHOENIX SUPPLY 01-250-000-0000-6491 BIC RAZORS 11481 Jail Supplies 1 Transactions11290 13134 01-201-000-0000-6433 ASSESSMENT HABERER 3/3/17 17-124 Special Medical 01-250-000-0000-6436 ASSESSMENT OLSON 3/1/17 17-123 New hire start up cost 2 Transactions13134 8842 POWERPLAN OIB 10-304-000-0000-6565 OIL Fuels - Diesel 10-304-000-0000-6572 BATTERY Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions8842 3867 PRAXAIR DISTRIBUTION INC 50-399-000-0000-6565 ACCT 71928252 76433479 Fuels POSITIVE PSYCHOLOCIAL INITIATIVES, LLC Otter Tail County Auditor PEOPLEFACTS LLC PERHAM/CITY OF PETE'S BODY SHOP & TOWING PHILLIPE LAW OFFICE PHOENIX SUPPLY POWERPLAN OIB csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula PROFESSIONAL LAW ENFORCEMENT TRAINING Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 117.97 1,200.00 39.75 67.20 535.01 176.70 2,750.00 710.00 42.39 1,200.00 39.75 67.20 535.01 176.70 2,750.00 710.00 42.39 205.82 190.00 Page 29Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions3867 12526 PRECISE MRM LLC 10-304-000-0000-6572 SERVICE Repair And Maintenance Supplies 1 Transactions12526 3730 PREMIUM WATERS INC 50-000-000-0150-6290 ACCT 376004 3760040217 Contracted Services. 1 Transactions3730 45475 PRO AG FARMERS CO OP 50-000-000-0120-6565 ACCT 988529 DIESEL 88024925 Fuels 1 Transactions45475 6547 PRO AG FARMERS COOPERATIVE 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 1 Transactions6547 25082 PRODUCTIVE ALTERNATIVES INC 50-399-000-0000-6290 OTTERTAILRECY01 JANITORIAL INV00051764 Contracted Services. 1 Transactions25082 14498 02-219-000-0000-6369 EMOTIONAL INTEL CONTRACT FEE Q-1901 Miscellaneous Charges 1 Transactions14498 7496 PROTECTION SYSTEMS INC 50-399-000-0000-6290 12 MONTH MONITORING SERVICE 34968 Contracted Services. 1 Transactions7496 46006 QUALITY TOYOTA 01-121-000-0000-6304 AR 10234 OIL CHANGE 6005154 Repair And Maintenance 1 Transactions46006 1099 QUICK'S NAPA AUTO PARTS 10-304-000-0000-6572 SUPPLIES & PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 BATTERY Repair And Maintenance Supplies PROFESSIONAL LAW ENFORCEMENT TRAINING Otter Tail County Auditor PRAXAIR DISTRIBUTION INC PRECISE MRM LLC PREMIUM WATERS INC PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE PRODUCTIVE ALTERNATIVES INC PROTECTION SYSTEMS INC QUALITY TOYOTA csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula RMB ENVIRONMENTAL LABORATORIES INC Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 395.82 52.99 967.77 3,430.90 161.74 300.00 848.88 959.64 35.00 52.99 967.77 1,481.11 1,949.79 161.74 150.00 150.00 848.88 124.88 834.76 35.00 Page 30Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions1099 46000 QUILL CORPORATION 01-250-000-0000-6406 ACCT C7222077 TONER 4918848 Office Supplies 1 Transactions46000 6696 RAMBOW 01-122-000-0000-6526 ACCT FER27 L&R SHIRTS 584326 Uniforms 1 Transactions6696 8622 RDO TRUCK CENTER CO 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 2 Transactions8622 9484 RDO TRUST #80-6130 01-112-000-0000-6572 ACCT 0313001 SUPPLIES P29623 Repair And Maintenance Supplies 1 Transactions9484 675 RINGDAHL AMBULANCE INC 01-205-000-0000-6273 BODY TRANSPORT W ROONEY 2/13 201665 Coroner Expense 01-205-000-0000-6273 BODY TRANSPORT D JACKSON 3/4 201665 Coroner Expense 2 Transactions675 12652 02-612-000-0000-6369 ACCT OTAISTF AIS KIDS PROGRAMS AISFEB17 Miscellaneous Charges 1 Transactions12652 683 ROYAL TIRE INC 10-304-000-0000-6572 TIRES Repair And Maintenance Supplies 50-399-000-0000-6304 ACCT 306280 TIRE REPAIRS 31959201 Repair And Maint-Vehicles 2 Transactions683 3385 SAURER/MATTHEW 01-250-000-0000-6436 AGILITY TEST FOR MARK OLSON 3/16/17 New hire start up cost 1 Transactions3385 RMB ENVIRONMENTAL LABORATORIES INC Otter Tail County Auditor QUICK'S NAPA AUTO PARTS QUILL CORPORATION RAMBOW RDO TRUCK CENTER CO RDO TRUST #80-6130 RINGDAHL AMBULANCE INC ROYAL TIRE INC SAURER/MATTHEW csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula SERVICEMASTER CLEANING PROFESSIONALS Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 223.30 6,780.00 2,564.42 147.55 572.00 10.02 300.70 150.00 73.30 1,650.00 5,130.00 2,564.42 22.06 7.78 17.87 37.11 41.18 21.55 572.00 10.02 300.70 1,074.00 Page 31Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11656 SCHIERER/STEVE 01-123-000-0000-6140 PER DIEM 3/9/17 Per Diem 01-123-000-0000-6330 MILEAGE 3/9/17 Mileage 2 Transactions11656 697 SCOTT HOFLAND CONSTRUCTION INC 50-000-000-0120-6290 EQUIP TIME/SALARY HENNING 731777 Contracted Services. 50-000-000-0130-6290 EQUIP TIME/SALARY NE LANDFILL 731777 Contracted Services. 2 Transactions697 10896 SELAND'S ABBEY FLOORING CENTER 10-304-000-0000-6406 SERVICE Office Supplies 1 Transactions10896 19005 SERVICE FOOD SUPER VALU 01-002-000-0000-6369 K3210 7MAR17 Miscellaneous Charges 02-815-000-0000-6369 K3295 20MAR17 Miscellaneous Charges 02-815-000-0000-6369 K3295 22FEB17 Miscellaneous Charges 02-815-000-0000-6369 K3295 27FEB17 Miscellaneous Charges 02-815-000-0000-6369 K3295 3MAR17 Miscellaneous Charges 10-303-000-0000-6369 SUPPLIES Miscellaneous Charges 6 Transactions19005 5226 50-000-000-0000-6290 MAR JANITORIAL SERVICE 12434 Contracted Services 1 Transactions5226 13321 SHEA/PAUL 50-000-000-0150-6304 OIL, SPARK PLUGS, AIR FILTER 3/17/17 Repair And Maintenance 1 Transactions13321 159 SHERWIN WILLIAMS 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions159 10001 SHI CORP 01-061-000-0000-6680 ACCT 1079757 SAMSUNG MONITORS B06247886 Computer Hardware SERVICEMASTER CLEANING PROFESSIONALS Otter Tail County Auditor SCHIERER/STEVE SCOTT HOFLAND CONSTRUCTION INC SELAND'S ABBEY FLOORING CENTER SERVICE FOOD SUPER VALU SHEA/PAUL SHERWIN WILLIAMS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 8,375.00 5,000.00 1,436.00 8,333.86 152.37 24.00 7,301.00 5,000.00 335.00 555.00 546.00 512.42 2,788.49 462.55 922.79 3,647.61 17.37 135.00 24.00 188.40 142.54 462.70 135.98 169.03 758.49 Page 32Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 02-102-000-0000-6369 7 OF SURFACE PRO 4 B06148150 Miscellaneous Charges 2 Transactions10001 6353 SICORA CONSULTING INC 01-149-000-0000-6400 CONSULTING SERVICES 503 Leadership Training Expense 1 Transactions6353 48638 SIGNWORKS SIGNS & BANNERS LLC 01-201-000-0000-6304 DECALS FOR BEAR CAT 1324 Repair And Maintenance 01-204-000-0000-6304 DECALS FOR BOAT #7 1303 Repair And Maintenance 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 3 Transactions48638 1630 SIMPLEXGRINNELL 01-112-104-0000-6342 CONTRACT 937600 ALARM SERVICE 79258791 Service Agreements 01-112-101-0000-6342 CONTRACT 937468 ALARM SERVICE 79259191 Service Agreements 01-112-109-0000-6342 CONTRACT 937592 ALARM SERVICE 79259392 Service Agreements 01-112-106-0000-6342 CONTRACT 937529 ALARM SERVICE 79259958 Service Agreements 01-112-108-0000-6342 CONTRACT 937478 ALARM SERVICE 79260194 Service Agreements 5 Transactions1630 48028 SOUTH MILL SERVICE 01-112-000-0000-6572 UNIT 18653 BATTERY CABLE 2/28/17 Repair And Maintenance Supplies 02-612-000-0000-6304 BATTERY FOR UNIT 15287 97159 Repair And Maintenance 2 Transactions48028 10646 STAPLES BUSINESS ADVANTAGE 10-301-000-0000-6406 SUPPLIES Office Supplies 1 Transactions10646 48183 STEINS INC 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 770982-2 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 775396-1 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 777021 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 777022 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 777552 Custodian Supplies 10-304-000-0000-6406 SUPPLIES Office Supplies Otter Tail County Auditor SHI CORP SICORA CONSULTING INC SIGNWORKS SIGNS & BANNERS LLC SIMPLEXGRINNELL SOUTH MILL SERVICE STAPLES BUSINESS ADVANTAGE csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,857.14 3,421.70 1,388.00 10.97 505.91 12.29 197.33 107.37 776.00 1,180.00 92.00 770.00 236.00 63.00 1,388.00 10.97 174.98 70.98 79.98 179.97 12.29 126,594.00 Page 33Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions48183 166 STEVE'S SANITATION INC 01-112-106-0000-6253 ACCT 1496 FEB2017 Garbage 01-112-109-0000-6253 ACCT 4532 FEB2017 Garbage 50-000-000-0110-6290 BATTLE LAKE FEB2017 Contracted Services. 50-000-000-0120-6290 HENNING FEB2017 Contracted Services. 50-000-000-0130-6290 LUNDS FEB2017 Contracted Services. 50-000-000-0130-6290 NORTHEAST FEB2017 Contracted Services. 50-000-000-0150-6290 PELICAN RAPIDS FEB2017 Contracted Services. 50-399-000-0000-6290 ACCT 112 FEB2017 Contracted Services. 8 Transactions166 12861 STOP STICK LTD 01-201-000-0000-6492 STOP STICK RACK/SUV KITS 0008564-IN Police Equipment 1 Transactions12861 725 STRAND HARDWARE & RADIO SHACK 50-000-000-0150-6300 ACCT 3584 SUPPLIES 144940 Building And Grounds Maintenance 1 Transactions725 168 STREICHERS 01-201-000-0000-6526 ACCT 974 BOOTS/HOLSTER I1253167 Uniforms SEIM/GREG4026 01-201-000-0000-6526 ACCT 974 PANTS I1253643 Uniforms KOLLE/BRUCE5601 01-250-000-0000-6526 ACCT 46698 SHIRT I1251383 Uniforms 01-250-000-0000-6526 ACCT 46698 SHIRT & BOOTS I1252127 Uniforms 4 Transactions168 5331 SWIONTEK/BRIAN 01-250-000-0000-6331 MEAL - MANKATO JAIL CONF 3/9/17 Meals And Lodging 1 Transactions5331 6430 T.F. POWERS CONSTRUCTION CO 14-112-107-0000-6688 PROJECT 41573 CONTRACT PYMT 2/25/17 Detention Expenses Otter Tail County Auditor STEINS INC STEVE'S SANITATION INC STOP STICK LTD STRAND HARDWARE & RADIO SHACK STREICHERS SWIONTEK/BRIAN csteinba COMMISSIONER'S VOUCHERS ENTRIESCapital Improvement Fund Account/Formula THYSSEN KRUPP ELEVATOR CORPORATION Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 126,594.00 2,360.00 10,257.83 9,868.70 1,592.40 601.33 1,197.65 2,360.00 8,592.76 380.57 1,284.50 253.61 1,138.25 2,457.92 3,158.00 2,457.92 403.00 244.88 1,347.52 601.33 925.00 198.18 74.47 Page 34Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions6430 8718 TAG UP 02-612-000-0000-6369 ACCT 01372 BAG TAGS 161335D Miscellaneous Charges 1 Transactions8718 5380 TASER INTERNATIONAL 01-201-000-0000-6481 ACCT 125630 TASERS & SUPPLIES 1474181 Radar, Weapons Etc. 01-201-000-0000-6481 ACCT 125630 TASER SUPPLIES 1474390 Radar, Weapons Etc. 02-219-000-0000-6369 ACCT 125630 TASER SUPPLIES 1474390 Miscellaneous Charges 3 Transactions5380 183 THOMSON REUTERS - WEST 01-201-000-0000-6348 ACCT 1003940771 FEB 2017 835726696 Software Maintenance Contract 13-012-000-0000-6455 ACCT 1000551281 835251982 Reference Books & Literature 13-012-000-0000-6455 ACCT 1003217934 DEC 2016 835326036 Reference Books & Literature 13-012-000-0000-6455 ACCT 1000551281 835439641 Reference Books & Literature 13-012-000-0000-6455 ACCT 1003217934 JAN 2017 835506281 Reference Books & Literature 13-012-000-0000-6455 ACCT 1000551281 PAMPHLETS 835611698 Reference Books & Literature 6 Transactions183 7249 THRIFTY WHITE PHARMACY 01-250-000-0000-6432 ACCT 749765 MEDS & CART RENTAL FEB2017 Medical Incarcerated 01-250-000-0000-6432 ACCT 756389 MEDICATIONS FEB2017 Medical Incarcerated 2 Transactions7249 77 01-112-101-0000-6342 ACCT 50366 BRONZE SERVICE 3003080612 Service Agreements 1 Transactions77 11623 TIGGES/DENNIS 22-622-000-0608-6369 PER DIEM 3/28/16 Miscellaneous Charges 22-622-000-0608-6369 MILEAGE 3/28/16 Miscellaneous Charges 22-622-000-0608-6369 MEALS 3/28/16 Miscellaneous Charges 3 Transactions11623 49008 TIRES PLUS TOTAL CAR CARE THYSSEN KRUPP ELEVATOR CORPORATION Otter Tail County Auditor T.F. POWERS CONSTRUCTION CO TAG UP TASER INTERNATIONAL THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TIGGES/DENNIS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 1,069.34 123.74 392.06 1,535.50 536.42 222.40 275.00 879.88 629.84 157.45 35.06 246.99 123.74 70.00 322.06 1,535.50 536.42 222.40 190.00 85.00 879.88 Page 35Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6304 UNIT 1401 BRAKE REPAIRS 100312 Repair And Maintenance 01-201-000-0000-6304 UNIT 1506 REPLACE BATTERY 100435 Repair And Maintenance 01-201-000-0000-6304 UNIT 1408 OIL CHANGE 100633 Repair And Maintenance 01-201-000-0000-6304 UNIT 1610 BATTERY/OIL CHANGE 100762 Repair And Maintenance 4 Transactions49008 379 TITAN MACHINERY INC 50-399-000-0000-6304 ACCT 2498658 SPLICE BELT 751347 CL Repair And Maint-Vehicles 1 Transactions379 1999 TNT REPAIR INC 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 2 Transactions1999 9693 TOWMASTER 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions9693 9302 TRI-STATE DIVING 01-201-000-0000-6395 DIVING SUPPLIES & SERVICE 5316 Dive Team 1 Transactions9302 745 TUNGSETH/CHRISTINE 01-250-000-0000-6526 BROWN & BLACK WORK PANTS 3/5/17 Uniforms 1 Transactions745 50064 UGSTAD PLUMBING INC 50-399-000-0000-6300 ACCT 103203 SEAL KIT 57442 Building And Grounds Maintenance 50-399-000-0000-6300 ACCT 103203 CHECKED HEATING 57488 Building And Grounds Maintenance 2 Transactions50064 13132 ULINE 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions13132 753 UNIFORMS UNLIMITED INC Otter Tail County Auditor TIRES PLUS TOTAL CAR CARE TITAN MACHINERY INC TNT REPAIR INC TOWMASTER TRI-STATE DIVING TUNGSETH/CHRISTINE UGSTAD PLUMBING INC ULINE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 507.81 46.94 1,105.20 76,856.79 100.00 734.26 100.99 121.97 284.85 28.69 18.25 552.60 552.60 76,856.79 100.00 69.96 74.75 95.63 10.57 483.35 284.45 Page 36Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6526 ACCT 854-1 SHERIFF HAT 41818-2 Uniforms MEKASH/ALLEN5433 01-201-000-0000-6526 ACCT 856-1 UNIFORM ITEMS 42173-2 Uniforms EIFERT/ZACH11450 01-201-000-0000-6526 ACCT 856-1 UNIFORM ITEMS 42536-2 Uniforms SCHLUETER/BRIAN1500 3 Transactions753 176 UNITED PARCEL SERVICE 01-201-000-0000-6215 SHIPPER 556562 CONTROL 237V 0000556562087 Ups Charges 01-201-000-0000-6215 SHIPPER 556562 CONTROL 66T0 0000556562097 Ups Charges 2 Transactions176 11064 US AUTOFORCE 01-201-000-0000-6304 ACCT 568303 TIRES 4801845 Repair And Maintenance 01-201-000-0000-6304 ACCT 568303 TIRES 4811103 Repair And Maintenance 2 Transactions11064 14700 US IMAGING 02-103-000-0000-6369 STAGE 2 PHASES 4-6 9758 Miscellaneous Charges 1 Transactions14700 13675 VERIZON WIRELESS - VSAT NORTH 01-201-000-0000-6396 SMS PRESERVATION 170026466 Special Investigation 1 Transactions13675 51002 VICTOR LUNDEEN COMPANY 01-122-000-0000-6406 ACCT 7490 SUPPLIES 1048934 Office Supplies 01-122-000-0000-6406 ACCT 7490 PRINTWOVE 1050200 Office Supplies 02-612-000-0000-6406 ACCT 11688 SUPPLIES 1048936 Office Supplies 02-612-000-0000-6406 ACCT 11688 PORTFOLIO 1049025 Office Supplies 10-301-000-0000-6406 SUPPLIES Office Supplies 5 Transactions51002 1655 WALLWORK TRUCK CENTER 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies Otter Tail County Auditor UNIFORMS UNLIMITED INC UNITED PARCEL SERVICE US AUTOFORCE US IMAGING VERIZON WIRELESS - VSAT NORTH VICTOR LUNDEEN COMPANY csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 284.45 15.98 144.95 50.00 8,895.20 120.00 275.00 232.39 15.98 144.95 50.00 3,068.71 1,232.29 3,226.98 1,367.22 120.00 275.00 150.00 82.39 31.78 Page 37Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1655 12977 WALVATNE/VALERIE 01-250-000-0000-6491 BATTERIES FOR MED CART 3/17/17 Jail Supplies 1 Transactions12977 6601 WARNER GARAGE DOOR INC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance 1 Transactions6601 5525 WASHINGTON CO SHERIFF'S OFFICE 01-201-000-0000-6171 BASIC CRISIS NEGOTIATION 3/28/17 Tuition And Education Expenses BREDMAN/DION9097 1 Transactions5525 2278 WASTE MANAGEMENT 50-000-000-0170-6852 ACCT 3-85099-73002 0000496-0010-9 Msw By Passed Expense 50-000-000-0120-6852 ACCT 3-85099-73002 0000521-0010-4 Msw By Passed Expense 50-000-000-0170-6852 ACCT 3-85099-73002 0000521-0010-4 Msw By Passed Expense 50-000-000-0140-6290 ACCT 3-58271-83007 670807817663 Contracted Services. 4 Transactions2278 3720 WELLER OIL CO 50-000-000-0130-6565 FUEL OIL 2/9/17 023706 Fuels 1 Transactions3720 52374 WILKIN CO SHERIFF 01-250-000-0000-6390 BOARDING R RIGENOUR 5 DAYS FEB2017 Board Of Prisioners 1 Transactions52374 11653 WILSON/WARREN R 01-123-000-0000-6140 PER DIEM 3/9/17 Per Diem 01-123-000-0000-6330 MILEAGE 3/9/17 Mileage 2 Transactions11653 8425 WINDELS/LORI 02-219-000-0000-6369 ROLLS FOR TRAINING 3/1/17 Miscellaneous Charges Otter Tail County Auditor WALLWORK TRUCK CENTER WALVATNE/VALERIE WARNER GARAGE DOOR INC WASHINGTON CO SHERIFF'S OFFICE WASTE MANAGEMENT WELLER OIL CO WILKIN CO SHERIFF WILSON/WARREN R csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 31.78 362.16 54.46 1,277.20 786,066.83 362.16 54.46 988.88 288.32 Page 38Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions8425 5283 WUNDERLICH/MICHAEL 01-201-000-0000-6526 SWAT GEAR/PISTOL HOLSTER 2/9/17 Uniforms 1 Transactions5283 5088 XEROX CORPORATION 01-101-000-0000-6342 ACCT 702449554 088230019 Service Agreements 1 Transactions5088 2086 ZIEGLER INC 10-302-000-0000-6572 PARTS Repair And Maintenance Supplies 50-399-000-0000-6306 ACCT 6842300 GLASS DOOR PC020252512 Repair/Maint. Equip 2 Transactions2086 Final Total ............262 Vendors 532 Transactions Otter Tail County Auditor WINDELS/LORI WUNDERLICH/MICHAEL XEROX CORPORATION ZIEGLER INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Copyright 2010-2016 Integrated Financial Systems 12:19PM3/23/17 Page 39Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts 163,582.19 1 100,599.76 2 195,544.91 10 10,375.45 13 197,358.79 14 1,197.65 22 330.00 35 117,078.08 50 786,066.83 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Law Library Fund Capital Improvement Fund County Ditch Fund Debt Service Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OffERTAII 00,., •.•.••. ,0,1 March 13, 2017 TO: FROM: RE: OTTER TAIL COUNTY PROBATION Otter Tail County Board of Commissioners ;-,) _ Desta Lutzwick -Interim Director Otter Tail County Probation Q f Probation Advisory Board -Request Approval for Reappointment of Hans Ronnevik Hans Ronnevik has been a member of the Probation Advisory Board since April of 2013. His term on our Board expired as of 12/31/16. In speaking with Mr. Ronnevik, he has agreed to continue on the Probation Advisory Board. I am recommending that the Commissioners approve the reappointment of Hans Ronnevik for a three year term. Thank you for your consideration in this matter. �OURTHOUSE • 121 W Junius • Fergus Falls, MN 56537 • 218-998-8500 • Fax 218-998-8511 0 NEW YORK MILLS OFFICE • 118 N Main • PO Box 59 • New York Mills, MN 56567 • 218-385-5490 • Fax 218-385-7006 www.co.otter-tail.mn.us Rural food shelves test role as social service hubs Foundation focuses early effort on seven north-central counties By JOHN REINAN • john.reinan@startribune.com When families need food, they're probably in need of other things, as well. So why not use the food shelf as a place to provide that extra help? That's the insight behind an effort to tum Minnesota's 300-plus community food shelves into clearinghouses for an array of social services. TheFoundation for Essential Needs (FFEN), aMinneapolis-based organization, recentlylaunched a pilot program in Pelican Rapids,Minn., an Otter Tail County city of about 2,500residents.The foundation made a cash grant to help the food shelf buy a computer and upgraded refrigeration equipment. But its main focus was pulling together the organizations that assist Minnesotans in need and improving collaboration. using the food shelf as a hub. "We are recognizing food shelves as community assets," said Susan Russell Freeman, FFEN's executive director. "We're taking resources that already exist and creating a sustained support service." The groups that FFEN envisions working through food shelves include the social service agencies of Minnesota's 87 counties as well as the state's 24 community action programs, 11 tribal community action programs, 10 regional development organizations and six initiative foundations. Doug Kohrs, FFEN president, said there is a clear link between food and other needs. Kohrs and Russell Freeman both learned from experience at Bloomington-based VEAP, the state's largest food shelf. Kohrs was a board member On the one day each week that the Peli can Rapids food shelf is open, there's now a staff person on site to offer clients help with other social services. and Russell Freeman was the longtime executive director. "We realized that the people we want to help would present at the food shelf first," Kohrs said. ''.As the people came in, instead of just giving them food, we tried to understand what they really needed. Do they need help with their car? Do they need help with their heating bill? Do they need help with their kids? '�d we thought, 'What if we took that concept. expanded it and took it to the whole state of Minnesota?'" In Pelican Rapids, on the one day each week that the community food shelf is open, there's now a staff person on site from either Otter Tail County or from the Mahube-Otwa Community Action Partnership. They offer clients help with items ranging from applications for heating aid to signing up for health insurance. John Dinsmore, Otter Tail County administrator and director of community services, said it washelpfultohaveafreshsetofeyeslooking at how social services programs are operated in the county. "It had perfect logic to it," he said. "But it took someone like Susan [Russell Freeman] to pull people together and say, 'Is this possible?'" Deb Sjostrom, the county's human services director, said she believes the pilot program -which began last month-will prove its worth. "I would want to see howthingsgo," she said. "But I would be surprised it; three to six months from now, we don't see that there is a value." The foundation plans to focus its efforts in 2017 on seven north-central counties, including Kanabec, where discussions are underway to partner with the Lakes and Pines Community Action Council. Getting different service agencies to work together can sometimes be complicated, said Bob Benes, the council's executive director. "What we're trying to do is break down some of those barriers, get the partners to work together," he said. "It really is common sense. "By partnering with our local food shelves and FFEN, we're going to be getting a better picture of the full family, their access to resources, the choices they're making. "We all have to eat," Benes said. "So food is a good place to start." John Reinan •612-673·7402 "We all have to eat, so food is a good place to start.It BobBenes,Lakes andPines Community Action Council Tuesday, March 28, 2017 Agenda Items Consent Items 1. Informational – Board of Adjustment Minutes – March 9, 2017 Meeting 2. Approve the issuance of a Seasonal On-Sale Liquor and Sunday Liquor License to Fair Hills Inc. dba Fair Hills Resort for the period of April 1, 2017 through December 31, 2017. 3. Approve the issuance of a Seasonal On-Sale Liquor and Sunday Liquor License to Zorbaz ofOttertail Lake Inc. dba Zorbaz of Ottertail for the period of May 1, 2017 through October 31, 2017. 4. Approve the issuance of a Seasonal On-Sale Liquor and Sunday Liquor License to Zorbaz of PelicanLake Inc. dba Zorbaz III for the period of May 1, 2017 through October 31, 2017. 5. Approve the issuance of a Tobacco License to Zorbaz of Pelican Lake Inc. for the period of January1, 2017 through December 31, 2017. OfflRTIII •••a,,4••••11a,1 SOUTH COURT BUILDING 505 SOUTH COURT STREET, SUITE 1 FERGUS FALLS, MN 56537 March 20, 2017 OTTER TAIL COUNTY HIGHWAY DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTIER-TAIL.MN.US Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: S.A.P. 056-599-059 in Deer Creek Township Bridge Removal (No. L0944) and Obliterate Road Otter Tail County Board: 218-998-84 70 FAX: 218-998-8488 On July 26, 2016 the bid for S.A.P. 056-599-059 was awarded to Korby Contracting Company, Inc. for $31,499.90. This contract has been completed and the total cost amounted to $33,069.80 which is an increase of$1,569.90. This increase was due to various over/underruns. Final Estimate No. 3 in the amount of $1,653.49 is payable to Korby Contracting Company, Inc. as final payment for this work. Estimate No. 3 is hereby recommended for approval and payment. Otter Tail County Highway Dept. �� Richard West, P.E. Public Works Director/Otter Tail County Engineer OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Tollerud Farms currently milks 250 cows at 37541150th ave Rothsay, MN. We currently have a small concrete manure pit that holds approx. 19,000 gallons. Because of the small pit we have to haul manure 2 times a week year round. We would like to construct a manure lagoon that has enough storage to hold one year worth of manure. This would allow us to apply manure only in the fall when the crop is harvested. In addition we wouldn't have to apply manure on frozen ground in the winter. We would also be able to haul the manure to fields that are further from the dairy that would allow the manure to be used more efficiently and in turn reduce the amount of rnmmercial fertilizer we have to use. For the last 1.5 years we have been working with an engineer and I\IRCS to design a storage system and manure application plan. The plan has been approved by NRCS and is currently submitted to MPCA. The MPCA application is attached. Travis Tollerud Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 ,�nimal Feedlot or Manure Storage Area Permit Application CSF and Interim Permit Program Doc Type: Permit Application Applicability: To obtain a construction short form (CSF) or interim permit, you must complete and submit this form to the Minnesota Pollution Control Agency (MPCA), or to the County Feedlot Officer (CFO) i11 delegated counties. Keep • copy of this application form and all submittal• for your recoMs. Feedlot Registration Number: 111-98460 I.Permit type and reason for application Please indicate which type of feedlot permit you are applying for (choose cnly one) cg] Construction Short Form D lnturim (correcting a pollution hazard) Please indicate the reason for the permit application (choose only one)D New Permit (No existing CSF or interim permit) cg] Permit Modification (Changes to sites with an existing CSF or interim permit) D Permit Ex1ension -Current CSF or Interim Permit Number: (Work not completed prior to permit expiration) Indicate below the reason(s) the work may not be completed prior to pe,rmit expiration Estimated amount of time required to complete the work: 0days Omonths Note: The length of the extension is limited to 24 months for CSF permits and 90 days tor interim permits A permit ex1ension request only requires completion of pages 1 and 6 of this application form (the remaining pages can be left blank). Note: When the notice to neighbors and property owners is applicabl•� (page 6) the content of the notice must include the date the original permit was issued and the new proposed completion date as well as the normally required information. II.Owner's name(s) and address(es) -(All partners of a L.imitad Liability Partnership (LLP) must be listed.) Primary owner -Will be used as the mailing address Name: Travis Tollerud Addtliional owner -attach additional sheets as necessary Name: Brent Tollerud Address: 43474 Cty Hwy 21 State: _M_N _____ City:_ Pelican Rapids State: MN ------ Address: 43437 Cty Hwy 21 City: Pelican Rapids Phone: Email: tollerudfarms@gmail.com Zip: 56572 Phone: Email: Zip: 56572 --------------------Note: The term owner includes all persons having possession, control, or title to an animal feedlot or manure storage area (including lessees orrenters). All owners must be listed. Attach to this application the names, addresset:, and phone numbers of all additional owners. 111.Facrnty name and site address Contact person for day-to-day activities Site Name: Tollerud Farms LLC Name: Travis Tollerud --------------------- Street: .. _4_34_3_7_Cty...,._Hwy_L...cc.2_1 ____________ _ www.pca.state.mn.us wq-f3-08b , 8/19116 651 · 296· 6300 0 Facility is a MN Ag Water Quality Certified Farm (MAWOCP) Complete if facility address is different than the primary owner address: Street: 37541 150111 ave City: Rothsay State: MN Phone: Zip: 56579 800-657-3864 City: Pelican Rapids Phone: Cell phone: Email: tollerudfarms@gmail.com State: MN ------ Zip: 56572 (Geners,1 letterslnotices may be sent by e-mail where one is indicated.) TIY 651-282-5332 or 800-657-3864 • Available in alternative formats Page 1 of 7 IV. V. Facility location West Ottertail County: To•�mship name: Trondhjem ---�------------ Township Range (26 -71 or 101 -168) (1 -51) T 135 N R-4'4W Sensitive features Section (1 -38) 14 v. Secti1>n (160 acre)(NW, I\.E, SW, SE) NE 1.Is any part of the facility within 1,000 feet of any type of surface waters? If Yes, complete a. and b. below: a.List the name of the surface water feature: Wetland b.Select the type of surface water feature below: v. of v. Section (40 acre)(NW, NE, SW, SIE) SE 0 Lake/Pond larger than 25 acres 121 Wetland O Dre:inage ditch D Other D River/Stream Is any part of the facility within 300 feet of the river/stream? D Yes 121 No 2.Is any pan of the facility located within a delineated flood plain (''00 year flood)? 3.Is any part of the facility located within designated shoreland? 4.Is any part of the facility located within 1,000 feet of a karst feature?(sinkholes, caves, disappearing springs, resurgent springs, karat winda�rs. dry valleys, or blind valleys) If Yes, complete a. and b. below: a.Are there 4 or more sinkholes within 1,000 feet? b.Is any part of the facility within 300 feet of a known sinkhole? 5.Is any part of the facility located within 1,000 feet of the followin�1 types of wells: If Yes, select the applicable well type below:D a community water supply well D a well serving a public school as defined under Minn. Stat.§ 120A.05 D a well serving a private school excluding home school site�. 0 Yes O No D Yes O No D a well serving a licensed child care center where the well i!, vulnerable (Minn. R. 4 720.5550, subp. 2) 6. Is any part of the facility located within 1,000 feet of an open tole intake? 121 Yes D No D Yes 121 No D Yes [8J No 0 Yes C8] No D Yes [8J No D Yes [8J No VI.Environmental Review (complete when construction or exp,i,nsion is proposed) Mandatory environmental review is required when the addition of 1,000 or rr:.ore animal units (AU) is proposed as part of the construction/expansion at any facility. The threshold when environmental re:view is mandatory is reduced to 500 AU when any part of the facility is located within a "sensitive area". The facility is within a sensitivit area when any of the following apply. •Any part of the facility is within a delineated floodplain (yes to que$1ion 2 above) •Any part of the facility is within designated shoreland (yes to questi,)n 3 above) •Any part of the facility is within 1,000 feet of a karst feature (yes to question 4 above) •Any part of the facility is within a vulnerable drinking water supply management area •Any part of the facility is within a federal, state, or local wild and sc�1nic river district •Any part of the facility is located within the Minnesota River Project Riverbend area or the Mississippi headwaters area Additionally mandatory environmental review is required for "Phased actions". Phased actions are defined under Minnesota law (Minn. R. ch. 4410) as two or more projects located in the same geographic ,area and constructed sequentially wi1hin three years of each other by the same proposer. When this is the case, the animal units from all projects are combined to determine if environmental review is required. The following will assist the MPCA to evaluate if your project qualifies as a "phased action". Do you have ownership interest in another livestock operation that was ,:onstructed/expanded within the past three years or are you substantially certain you will be constructing/expanding another livestock operation within the nex1 three years? D Yes � No If Yes, how far away (straight-line distance) is ii located from the project proposed in this application? ·miles There are also rule provisions to require completion of the environmental review process in the event of a citizen petition or upon the discretion of the MPCA. Please see the MPCA fact sheet entitled 'When is Environmental Review Required for Feedlots" (available on the MPCA website at http://www.pca.state.mn.us/publications/wg-f1-10.pc!!) and/or Minn. R. 4410 for further details. www.pca.state.mn.us wq-f3-08b • 8/ 19116 651-296-6300 800-657-3864 TIY 651-2U-5332 or 800-657-3864 • Available in alternative formats Po�l of 7 VII.Animal numbers and animal unit (AU) calculation Complete the table below to identify the maximum number of animals homed at that facility. All animal numbers and animal sizes used to complete this table should reflect the animal holding capacity of the facility even if the facility does not currently house or propose to house that number of animals. At no time is the number of anin,als at the facility allowed to exceed the capacity provided below without first obtaining a permit or permit modification. Current Capacity -List the current head count capacity for each animal t)pe in column 3 below. For sites with a permit, this should match the currently permitted number of animals. Next, multiply the AU Factor in column 2 by the number of animals listed in column 3 to get the CuTTFJnt AU Capacity for each animal type (column 4). Finally, 21dd together all AU's in column 4 to get a total at the bottom of the chart. If this application is for a branc}-new feedlot site leave ,;o/umns 3 and 4 blank. (ie. bare piece of ground) Final Capacity -List the final head count capacity for each animal type in column 5 below. This number should include current animals plus or minus any expansion or reduction in each animal type. Thii, should reflect the maximum AU capacity requested with this permit application. Next, multiply the AU Factor in column 2 by the number of animals listed in column 5 to get the Final AU Capacity for each animal type (column 6). Finally, add together all AU's in c:olumn 6 to get a total at the bottom of the chart. I Current facility capacityI 2. 4. Animal I Animal units 1. unit 3.= column 2Animal factor Head count x column 3 A.Dairy cattle -jMature cow (milked or dry) over 1,000 lbs.1.4 260 364 -Mature cow (milked or dry) under 1,000 lbs.1.0 ·-·· Heifer 0.7 Calf 0.2 50 10 . B. Veal Veal 0.2 C. Beef cattle ___ S _la_u_;,;g _h_te_r_s_te_e_r/_h_e_ife_r_, _st_o_ck_c_ow_.o _r _b_u_ll ____ -+ -_-_-1_�o=i---___ __,_Feeder cattle (stocker or backgrounding), heifer 0. 7 Cow and calf pair 1.2 Calf (weaned) 0.2 D. Swine Over 300 lbs. 0.-4 Between 55 and 300 lbs.0.3 Under 55 lbs.0.05 E.Horses Horse 1.0 F.Sheep Sheep or Lamb 0.1 G.Chickens with a liquid manure s stem Layer Hens or Broilers 0.033 i H.Chickens wit h d a rry manure system Broilers over 5 lbs.0.005 Broilers under 5 lbs.0.003 Layer Hens over 5 lbs.0.005 Layer Hens under 5 lbs.0.003 I.Turke s Over 5 lbs.0.018 Under 5 lbs.0.005 J.Ducks Duck (with a liquid manure handling system)0.01 Duck (with a dry manure handling system)0.01 -I- - . Final facility capacity (Current +/-Changes) 6. Animal units 5. = column 2 Head count x column 5 I I 260 364 50 10 I I K.Animals not listed in A to J AU factor in column 2 = avera le weigh I of the animal e divided b 1,000 lbs. Animal =...;..;;.;,;,;;.;.;;;..;l.&o=.d===��=----------------·----t-""'!""'-�"":""""-t ..... ��==��----Total animal unit capacity Current AU Add all numbers in column 4 for Current AU total capac Add all numbers in column 6 for Final AU total 374 Final AU 374 www.pca.state.mn.us wq-f3-08b • 8119116 651-296-6300 800· 657 · 3864 TIY 651 .. :182·5332 or 800-657-3864 • Available In alternative formats Page 3 of 7 VIII.Animal holding areas Complete the table below for all your animal holding areas. If you have more than six animal holding areas on your site, continue your list on an additional copy of this page. Animal holding area ID Facil� Site Sketch ID (i.e., #1, A. Barn 1) Status: (check one box only) Proposed -not permitted previously Approved -permitted but not yet operational Existing -current operational component Modi(yi_ng_ -change to a eermitted component Distan�e to nearest well (ft.) Pasture Access Type of animal holding areas (indicate dimensions and noor tvoe) Total confinement barn (slatted floor) Total confinement barn (solid floor) Partial confinement barn Open lot with runoff controls Ooen lot without runoff controls Animal Holding Alea Floor Type (check all that apply) I 0Proposed 0Approved 181Existing 0Modifying OEiminating 141 I OYes �No 216·70 181Concrete 0Asphalt 0Soil 00ther Ust each anim., I h Id. I 0 ma area m a seoarate co umn-2 I )Proposed 0Proposed 0Proposed )Approved 0Approved 0Approved )Existing OExisting 0Existing )Modifying 0Modifying 0Modifying ]EHminating OEliminating OElimlnating 0Proposed C: 181Approved [ OExiating [ 0Modifying [ 0Eliminating [ 190 OYes 181 No l ] Yes O No 0Yes 0No 0Yes O No WrlN •pproxlmal'e dlmenalon• in fHt in the apace below (width x length or area with units for irreoular shaoes) 40•72 --....... I .. I 0Concrete []Concrete 0Concrete 0Concrete []Asphalt []Asphalt 0Asphalt 0Asphalt [81Soil []Soil 0Soil 0Soil 00ther []Other 00ther 00ther Indicate the maximum capacity (number of anim•I•) of each animal ho/ding area --- 0Proposed 0Approved 0Exi8ting 0Modifying OEHminating 0Yes 0No -- 0Concrete 0Asphalt 0Soil 00ther A. mma num be rs Th t t I be f JI . Is f t d h I I t h the fi I . I be l"sted e o a num ro a amma ,se s OUC ma C na amma num rs I on oape 3 Mature dairy cows (over 1,000 lbs.) Mature dairv cows (under 1 000 lbs.) Dairy heifers Dairy calves Veal Slaughter steer/heifer, stock cow or bull Feeder cattle-stocker/backaround/heifer Cow and calf pair Beef calves (weaned) Swine over __ 300 lbs. Swine between 55 ar.!d 300 lbs. Swine under 55 lbs. Horses Sheep or lamb All chickens with liquid manure s�t�m Broiler chickens over 5 lbs. -dry system Broiler chickens under 5 lbs. -drv svstem Lating hens over 5 lbs. -di:y s�stem La)'!ng hens under 5 lbs. -dry S)'Stem ___ Turkeys -over 5 lbs. Turkeys -under 5 lbs. Ducks Other: www.pca.state.mn.us wq-{3-0Bb • 8119116 651-296-6300 260 I - 800-657-3864 - - --- - - - - ----- -··- TTY 651--:282-5332 or 800-657-3864 • Available in alternative formats Page 4 of 7 IX. Manure handling, feed storage, and dead animc11ll areas Complete the table below for your manure storage, feed/silage storage areas and dead animal disposal areas on your site. If you have more than six manure storage, feed/silage storage, and dead animal management areas on your site, continue your list on anadditional copy of this page. M f d anure, ee , or d d ea anima areas L' 1steac h manure h ndl' t red a mo, ,i storage, an dd d ea animal area In a aea,,rate column Facil� Site Sketch ID {l.e. #1, A Basin 1) Status: (check one box only) Proposed -not permitted previously Approved -permitted but not yet operationalExisting -current operational component Modifying -chanae to a oermitted comoonent Distance to nearest well (ft.) A0Proposed0Approved 181Existing 0Modifying OEliminating 340 B i31 18JProposed C�Proposed0Approved[]Approved OExisting []Existing 0Modifying []Modifying OEfiminating []Eliminating 410 380 C D E 181Proposed 0Proposed OProposed(]Approved 0Approved 0ApprovedOExisting 181Exlsting 181Existing 0Modifying 0Modifying 0Modifying OE�minating OEllmlnatlng OEliminating 200 340 2!0 Type of liquid manure or process wastewater Write •pproJclmate top dimensions in feet in the apace below storaaeltreatment areas (indicate dimensions) Earthen or GCL tined basin Below barn concrete tank -In-ground concrete tank/basin (outdoor) Above-ground concrete tank Synthetic Uned (HOPE, EPDM, etc.) basin Steel tank (i.e., slurry-store) Comp�e lined (2 liner types) basin/tank Vegetated Infiltration Area Other (describe): Poured ReinforcedConcrete 16x56x6 Type of solid manure, feed storage, and deadanimal areas {Indicate dimensions and ftoor type) Permanent Stockpile Dead Animal Management lvea Covered Feed Storage Area Uncovered Feed Storage Area Sweet Corn Silage Storage �tora� Pad Area Tonnage on site at any one time (width x le11j1t(1 x depth or volume with units for irregular shapes) 2.45MG .. 60•100•6 -· Write •p1,woxlmate dlmenafon• In feet in the apace below(width :-length or area with units for irreoular shaoes 1 .. � so·•o 2so·200 ... ·--- Other (describe): Balage Storagll Area !(!Concrete 480·200 Stockpile, Feed Storage, or Oconcrete 0Concrete 0Concrete 181Concrete 0Concrete0Asphalt 0Asphalt []Asphalt 0Asphalt 0Asphalt 0Asphalt Mortality Area Floor/liner Type 0Soil 0Soil [)Soil 18JSoil 0Soil 181Soil (check aH that apply)00ther 00ther (]Other 00ther 00ther 00ther X.Changes to groundwater monitoring plan (complet,� only if applicable) If groundwater monitoring is required at the facility, this application can request changes to the MPCA-approved groundwater monitoring plan. In order to request changes to the groundwater monitoring plan, please indicate the type of change requested. D Elimination of monitoring D Change to sam�,ling frequency D Change to sample testing protocol D Other When a change is requested, please include with this permit application dcM::umentation from a qualified professional that provides a technical analysis and justification for the requested changes. XI. Non-delegated county public meeting minutes c,:,,mplete only if applicable) A county which has not accepted delegation of the feedlot program must hc,ld a public meeting prior to issuance of a feedlot permit by the MPCA for an animal feedlot with a capacity of 300 or more animal units. Date meeting has occurTed or is scheduled to occur. Verification of public meeting. A copy of the meeting minutes must be provided to the MPCA for verification of completion prior to permit issuance. www.pca.state.mn.us wq-f3-08b •8/19116 651·296-6300 800-657-3864 TIY 65H'.82-5332 or 800-657-3864 • Available in alternative formats Po� 5 of 7 XII.500 or more AU: Notice to residents and property owners within 5,000 feet When required. A notice is required in either of the following situations: •Construction of a new feedlot, or manure storage area, which will have a capacity of 500 AU or more. •Expansion of an exlating feedlot, or manure storage area, which currently has, or will have upon completion of the expansion, a capacity of 500 AU or more. Notice methods. The owner shall not less than 20 business days before ihe anticipated issuance date of the permit, provide notice to each resident and each owner of real property within 5,000 feet of the perimeter of the proposed facility. This notice must include, at a minimum, the information provided in Minn. R. 7020.2000, subp.4. An example notice can be found in the factsheet Permit Notification Requinunents -Feedlots with more than 500 Animal Units available on the MPCA website r ,,p.,Jvvv,v .pca.s1a1 . ·11 ·. · iei:ioiut:o. Verification of notice. The MPCA must verify that this notice has been C<lmpleted prior to permit issuance. Documentation that this notice has been completed can be provided with the permit application (pniferred) or submitted at a later date, prior to permit issuance. When the notice hH been completed prior to this application Please include with this application one of the following to provide ve1ification that the required notice has been completed: •An affidavit of publication from a newspaper of general circulEttion used to provide this notification. •A list of all parties, with their location, that were notified by c,ertified mail and copies of all signed mail return receipts. •A list of all parties, with their location, that were personally vii,ited with a date and signature from each party and certification signed by a notary public indicating in detail whal was discussed. When the notice haa not been compl.ted prior to thl• application Please include with this permit application both of the following: •A copy of the content of the notification •Date notification is scheduled to occur: Note: The permit cannot be issued prior to receiving verification n,at the notice has actually taken place. This veriftcation must be one of the three items listed above. XIII.Certifications and signature Notification to local officials The Applicant certifies that, if the application includes construction of a ne�N facility or expansion of an existing facility, all local zoning authorities have been notified in accordance with Minn. R. 7020.2000 sut:,p 5. Construction Stormwater (CSW) Requirements The Applicant certifies that, if construction will disturb 5 or more acres, thi,y have made a separate application for a CSW permit. For construction activities that disturb at least 1 acre but less than 5 acres, th1a Applicant certifies to comply with the requirements of the current CSW NPDES general permit (Minn. R. 7090.2020 provides permit c:overage even though no application has been made). Need for NPDES or SOS permit If the MPCA determines that a NPDES or SOS permit is required, the Applic;ant certifies that this application will serve as an application for a NPDES or SDS permit, as appropriate. The Applicant agrees to submit additional information, as requested by the MPCA, in order to complete the NPDES or SDS permit application proces.s including payment of the applicable permit application fee. Applicant Signature I hereby certify that the design, construction, and operation of the facility will be in accordance with this application and plans, specifications, reports, and related communications approved by the MPCA, and in accordance with applicable permit conditions or regulations/standards of the MPCA. I also certify under penalty of law that this document and all attachments were prepared under my direction or supervision and the information submitted is, to the best of my �:nowledge and belief, true. accurate, and complete. I am aware that there are significant penalties for submitting false information, in·:luding the possibility of fine and imprisonment for knowing violations. The person that signs this application must be one of the following: A. For a corporation, a principal executive officer of at least the levtal of vice presidentB.For a partnership, a general partner C.For a sole proprietorship, the proprietor Print name: TRAVIS TOLLERUD Print ,official title: member ------------------ Office phone: 218-329-5126 ___ �--------Cell ;,hone: . 218-329-5126 --------- Signature: ? ;- _?-', �z_ Date: --=----'-------=---=-----------J--�·-/ 7 A "wet signature" is required. No reproductions (i.e., copi�: or scans) of the signature will be accepted. To sign up for electronic communications including the MPCA feedlot ne\\�letters, please go to the MPCA website at https://public.govdelivery.com/accounts/MNPCNsubscriber/new. www.pca.state.mn.us wq-f3-08b • 8/19/16 651 ·296-6300 800-657·3864 m 651-4.82-5332 or B00-657-3864 • Available in alternative formats Page 6 of 7 Required enclosures (Permit applications submitted without all required enclosures are incomplete.) [8J A. A site sketch/aerial photograph indicating the location of the existin11 and proposed facility components. t8J 8. A Manure/Nutrient Management Plan (MMP) The following are optiol'al forms to assist with MMP development: When all manure is transferred to another entity for utilization, complete a MMP using the optional form below: Transferred Ownership MMP: htt_i:,://www,pca.state.mn.us/inde>: php/view-document.html? id=3763 When any portion of manure is applied to land owned, rented, or lu 9sed by the applicant(s), or applied to other land where nutrient application decisions are made by the applicant(s), compl{r:e a MMP using the optional spreadsheet form below: MPCA Manure Management Planner: http://www. pea. state. mn.!1slindex. php/view-document. html?gid=3548 Notes: The transferred ownership MMP form is incorporate�i into the spreadsheet to account for instances when only some of the manure is transferred. A paper version is available at: http://www. pea. state. mn. us�fndex. phplview-document. html?gid-.;231 g 7 181 C. Plans and Specifications for construction, modification, or expansion of any liquid manure storage area. D D. Conditional -Environmental Assessment Worksheet (EAW) Fee When the project requires environmental review and is located in a county that has not accepted delegation of the countyfeedlot program, there is a fee of $4,650 for processing of an Envin>nmental Assessment Worksheet (EAWJ that must be included with this permit application. (Check payable to: Minnesol 3 Pollution Control Agency) O E. Optional -Verification of the notifications required in part XII of thb application. If not submitted with the application, the MPCA must receive the verification prior to permit issuance. It is strongly recommended that the applicable verifications be included with the permit application. Permit application submittal Please mail the completed permit application and all necessary attachments to either the County Feedlot Officer (CFO) or the MPCA as indicated in the chart below. Mailing addresses for the MPCA offices a··� below_ County l Mail To: County l Mail To: County i Mail To: Aitkin I MPCA -Rochester Isanti : MPC Anoka J_�PCA �£3_ochester Itasca --IMP<: A -Rochester _ _Pipestone I CFO -County Becker i MPCA -Mankato Jackson i CFO -Beltrami r MPCA -Mankato Kanabec j MPC Benton I MPCA -Rochester Kandiyohi i CFC> �Q_§tone ___ __j_q_C?-=-County Kittson ----rcrc� Blue Earth i CFO -County Koochichin I MPC -�ro"'.'n --·--·rcFO � County Lac Qui Parle ! � Carlton I MPCA -Rochester Lake l MPC -��er____ i CFO -County __ Lake Of The Woods i CFO Cass i MPCA -Rochester Le Sueur 1 CFO Chippewa ! MPCA -Rochester Lincoln I CFC) --··--·--------t---:--:---� -----_ Chis�� l M.�Q.A-Rochester Lyon I CFC� . Clay _J_ CFO -County Mahnomen I MPl� Clearwater _____ �CA -Mankato Marshall j CFC� Cook j MPCA -Rochester Martin i CFO Cottonwood I CFO -County McLeod ! CFO A -Rochester-CountyA -Rochester -County·-Count):'.--A -Rochester :. County A -Rochester :: Co�nty -County_-County-County A-Mankato-County-Cou�L __·=·County-County__-CrowWing-=---=r-MPCA -Rochester -Meekei' _____ TCFC) Dakota ----f-�PCA -Rochester Mille Lacs _ ' MP� :A -Rochester Dodge / CFO -County Morrison I CFO Douglas , CFO-_ County Mower j CFO -County -County ::-County Faribault � CFO -County Murray _-+ CFO .:: County Fillmore !-��Q . .:-County Nicollet I CFq Freeborn ___J CFO -County _ Nobles I CFO Goodhue i CFO -County Norman j CFO -County -County ·A -Rochc�tcr Grant : MPCA -Mankato Olmsted i MPC Henn�-1 MPCA -Rochester Otter Tail ' MPC ,A-Mankato, -CountyHouston j CFO -County Pennington j CFC: Hubbard J MPCA -Mankato Pine _j__MP� :A -Rochester Polk l CFO -County -Pope i CFO -Counti ____ Ramsey -! MPCA -Rochester -------------l----------Red Lake ! CFO -Countl Redwood___ I MPCA -Rochester Renville Rice Rock RoseauSI. Louis Scott Sherburne Sibley Steams Steele ·--�0-County ·----�FO -County __1 CFO -County ! MPCA -Mankato --·-·---I .__ J MPCA -Rochester i MPCA -Rochester !MPCA -Rochester·-! CFO -County ____J CFO-=.�ounty j�FO -Co�nty __Stevens _______ i CFO-County Swift J CFO -County Todd --r CFO -County Traverse i �FO -County Wabasha ! MPCA -RochesterWadena ·---·-1 CFO -County Waseca I CFO -County Washingto,:;--·--Watonwan Wilkin Winona Wright I MPCA -RochesiM-' ' j -. CFO-County MPCA -Mankato\ CFO -County i CFO -County ____ Yellow Medicine � CFO -County __ MPCA -Rochester Mailing AddressMPCA Feedlot Permit Coordinator 18 Woodlake Drive SERochester, MN 55904 MPC� -Mankato Mailing Address MPC:.l\ Feedlot Permit Coordinator 12 Civic Center Plaza, Suite 2165Manl:.ato, MN 56001 www.pca.state.mn.us wq-{3-0Bb •8/19/16 651-296-6300 800-657-3864 TTY 651-282·5332 or 800-657-3864 • Available in alternative formats Pogt 7of7 o _e feet�'. --------·-------600 rreters ________ 1---------200 Minnesota Department of HUMAN RIGHTS January 09, 2017 COUNTY OF OTTER TAIL 520 W FIR AVE FERGUS FALLS MN 56537 ATTN: Nicole Hansen RE: Workforce Certificate of Compliance Congratulations, the Minnesota Department of Human Rights has reviewed and approved COUNTY OF OTTER TAIL's application for a Workforce Certificate of Compliance. This Workforce Certificate allows you to execute contracts with the State of Minnesota; including state agencies, state departments, and the Metropolitan Council, that are likely to exceed $100,000. Please be aware that the Department will periodically require and request information from you in order to ensure COUNTY OF OTTER TAI L's compliance with equal employment opportunity laws and its good faith efforts to implement their Affirmative Action Plan. For information regarding required reports and/or forms the Department will request from you on an annual and/or monthly basis, please visit the Contract Compliance section on the Department's website at www.mn.gov/mdhr/compliance. If you have any questions, please contact Compliance Services at 651-539-1095 or Compliance.MDHR@state.mn.us. ��'.� Kevin M. Lindsey, Commissioner Minnesota Department of Human Rights Enclosur'e(s) AN EQUAL OPPORTUNITY EMPLOYER Freeman •625 Robert Street North • Saint Paul, Minnesota 55155Tel 651.539.1100 • MN 711 or 1.800.627.3529 • Toll Free 1.800.657.3704 • Fax 651.296.9042 • February 28, 2017 To: The Commissioners of Otter Tail County The landowners adjacent to Otter Tail County Ditch #2 would like to request that Otter Tail County Ditch #2 be reassigned to a private ditch systerr1. The landowners adjacent to this ditch system are: Mike 8� Sarah Collins Tom V\/endorf Estate I Gary \fif endc.i Tom & Jeanette GrasS\Nick We vvould like to thank you for your time and consideration in this n1atter. c-·I 0incere y, Mike & Sarah Collins ti,t a , ,1 Gary Wendorf /Torn VVendorf Estate -�IA1Tom & Jeanette Giasswick /-- �o�� j 3/9/2017 County Ditch #2 Notes: Established July/9/1901 System Benefit (1901): $1,210.00 Benefitted Acres (1901): 170 Township:Oak Valley Length:4,500 ft Re-determination:Original Benefits Description: Open channel, some of the system has recently been cleaned by the property owner, part of the system was filled in with tile by a property owner History of Events:Money was spent in 1976 to clean part of the channel RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS Otter Tail County Resolution No. 2017 -14 BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota (the County), as follows: 1.Approval of the Five Year Capital Improvement Plan. The County intends to approve its CapitalImprovement Plan (the "CIP") pursuant to Minnesota Statutes, Section 373.40. 2.Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue itscapital improvement plan bonds (the "Bonds") to finance renovations and an elevator addition to the Otter Tail County Correctional Facility, as described in the CIP, in order to reduce the debt service on the HRA Bonds and thereby acquire certain public facilities from the HRA, pursuant to Minnesota Statutes, Section 373.40. 3.Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP andthe issuance of the Bonds at 10:30 a.m. on Tuesday, March 28, 2017, at the Otter Tail County Government Services Building, in Fergus Falls, Minnesota. The County Auditor-Treasurer is hereby authorized and directed to cause notice of such public hearing in substantially the form presented hereto, to be published in the official newspaper of the County not less than fourteen (14) days nor more than twenty-eight (28) days prior to the date of the hearing. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness, and the following voted against the same: None Adopted at Fergus Falls, Minnesota, this 2151 day of February, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 3/7/2017 � I By ��v< DouglasA.uesch,Cha I, John Dinsmore, County Administrator for the County of Otter Tail, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Otter Tail County, Minnesota, at their session held on the 2181 day of February, 2017, now on file in the County Administrator's office, and have found the same to be a true and correct copy thereof. John, ,....--. OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS PURSUANT TO MINNESOTA STATUTES, SECTION 373.40 Notice is hereby given that the Board of County Commissioners of Otter Tail County, Mi1mesota (the County), will meet at l 0:30 a.m. on Tuesday, March 28, 2017, at the Otter Tail County Government Services Center, 500 Fir Avenue West, Fergus Falls, MN 56537, to conduct a public hearing to obtain public comment on the County's intention to approve the County's five year Capital Improvement Plan (the "CIP"), and issue capital improvement plan bonds (the "Bonds") in a principal amount up to $1,500,000, pursuant to Minnesota Statutes, Section 373.40, for the purpose of financing the renovation and elevator addition to the Otter Tail County Corrections Facility. If a petition requesting a vote on the issuance of the Bonds is signed by voters equal to five percent of the votes cast in the County at the last general election and filed with the County Auditor within thirty (30) days after the public hearing, the County may issue the Bonds only after obtaining the approval of a majority of the voters voting on the question of issuing the Bonds. Copies of the proposed CIP amendment and resolution are on file and may be inspected at the Otter Tail County Government Center during normal business hours. All interested pa11ies are invited to attend the public hearing or to provide written comments to the undersigned, which written comments will be considered at the hearing. Questions regarding this matter may be referred to Jolm Dinsmore, County Administrator, at (218) 998- 8172 or to Wayne Stein, County Auditor-Treasw-er, at (218) 998-8041. Auxiliary aids are available upon request at least 96 hours in advance of the hearing. Please contact the County to make arrangements. BY ORDER OF THE COUNTY BOARD OITER TAIL COUNTY, MJNNESOTA Wayne Stein County Auditor-Treasurer Publish: Tuesday, March 7, 2017 and Sunday, March 19, 2017 RESOLUTION NO. ---- RESOLUTION APPROVING CAPITAL IMPROVEMENT PLAN AND CONFIRMING INTENT TO ISSUE BONDS WHEREAS, there has been presented to this Board a Capital Improvement Plan (the "Plan") for the County prepared in accordance with Minnesota Statutes, Section 373.40; and WHEREAS, in preparing the Plan, this Board considered the factors set forth in Minnesota Statutes, Section 373.40, Subd. 3; and WHEREAS, a public hearing was duly called and held on the Plan and the Board's intent to issue bonds for transactions contemplated by the Plan consisting of the renovation of the Otter Tail County Correctional Facility, pursuant to the requirements of Minnesota Statutes, Section 373.40. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA, AS FOLLOWS: 1.The Plan is hereby approved. 2.The Board's intent to issue bonds pursuant to the Plan is hereby confirmed. Theestimated amount of bonds is $1,430,000. The issuance of the bonds is subject to a referendum if a petition meeting the requirements of Minnesota Statutes, Section 373.40, Subd. 2(c) requesting a vote on the issuance is filed with the County Auditor within 30 days after the date hereof. 3.Sealed proposals for the bonds will be received at the offices of Ehlers &Associates, Inc. and considered by the Board of Commissioners at its meeting on May 2, 2017. The terms of the bonds and the sale thereof shall be substantially as set forth in the report of Ehlers & Associates, Inc. on file in the office of the County Administrator. Motion for the foregoing Resolution was made by Commissioner ------- and seconded by Commissioner upon a vote being duly taken thereon, the following voted in favor of: and the following were against: and the following were absent: WHEREUPON, the Resolution was declared duly passed and adopted the 28th day of March, 2017. APPROVING RESOLUTION STATE OF MINNESOTA ) ) ss. COUNTY OF OTTERTAIL ) I, the undersigned, being the duly qualified and acting County Administrator of Otter Tail County, Minnesota, hereby certify that the above and foregoing Resolution No. ___ is a true and correct copy of the Resolution as adopted by the Otter Tail County Board of Commissioners on the 28th day of March, 2017. County Administrator Otter Tail County, Minnesota APPROVING RESOLUTION Capital Improvement Plan For Otter Tail County, Minnesota Hearing: Tuesday, March 28, 2017 Adopted: __ OTTER TAIL COUNTY, MINNESOTA CAPITAL IMPROVEMENT PLAN AND G.O. CAPITAL IMPROVEMENT BOND PLAN CAPITAL IMPROVEMENT PLAN Minnesota Statutes, Section 373.40, allows Counties to plan for and finance the "acquisition and bettennent of public lands, buildings, and other improvements within the county for the purpose of a county courthouse, administrative building, health or social service facility, correctional facility, jail, law enforcement center, hospital, morgue, library, park, qualified indoor ice arena, roads and bridges, public works facilities, fairground buildings, and records and data storage facilities." An improvement must have an expected useful life offive years or more to qualify. The law requires that a Capital Improvement Plan be prepared which must cover at least the five-year period beginning with the date of the Plan's adoption. The Plan must set forth: I)the estimated schedule, timing and details of specific capital improvements;2)estimated cost of the capital improvements identified;3)the need for the improvements; and 4)the sources of revenues needed to pay for the improvements. Approval of the Capital improvement Plan and annual amendments must be approved by the County Board after a noticed public hearing. GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS This statute also authorizes the issuance of General Obligation Capital Improvement Bonds to finance capital improvements identified in the Plan. The County must publish a notice of intent to issue the Bonds and the date and time of a hearing for public comment. The issuance of the Bonds is subject to reverse referendum; i.e., if a petition requesting a vote on the issuance is signed by voters equal to 5% of the votes cast in the County in the last general election and filed with the County Auditor within 30 days after the public hearing on the bonds, a vote must be held. If no petition is filed, the County may proceed with the issuance of bonds. COUNTY BOARD'S ROLE The issuance of bonds must receive a 3/5 vote of a County Board in counties outside the metropolitan area. The County Board must also consider the following for each project and for the overall plan: 1)the condition of the County's existing infrastructure, including the need for repair or replacement; 2)the likely demand for the improvement;3)the estimated cost of the improvement; 4)the available public resources;5)the level of overlapping debt in the County;6)the relative benefits and costs of alternative uses of the funds; 7)operating costs of the proposed improvements; and8)alternatives for providing services more efficiently through shared facilities with other counties orlocal government units. Otter Tail County CIP Plan Pagc2 DOLLAR LIMlTA TION ON LEVY FOR BONDS/DEBT LIMIT/CURRENT G.O. DEBT The County has a limit on the total amount of principal and interest payments for Capital Improvement Bonds which can be payable in any one year. This limit is equal to 0.12% of the estimated market value of property in the County. The estimated market value of the County for taxes collected in 20 16 is $9,552,443,100. This results in maximum annual debt service allowable of $11,462,931 for General Obligation Capital Improvement Bonds outstanding at any time. The maximum annual debt service amount for the County's outstanding CIP Bonds is currently $1,785,293. The proposed bond issue's maximum annual debt service is below $165,000, leaving an estimated $9,512,638 in capacity remaining. The statutory debt limit of the County (for all general obligation bonds outstanding and lease purchases in excess of $1 million which are payable entirely from property taxes unless exempt from debt limit) is 3% times the estimated market value based upon Otter Tail County's value for taxes collectible in 2016 or $286,573,293. As of March 28, 2017, Otter Tail County has $12,590,000 of debt outstanding which counts against its debt limit, leaving unused debt limit of $273,983,293. The currently proposed authorization for the bond issue is for $1,430,000. CAPITAL IMPROVEMENT PROJECTS 2017 -Financing for renovations to the Otter Tail County Correctional Facility by issuing G.O. Capital Improvement Bonds of Otter Tail County. The lone project considered for financing by General Obligation Capital Improvement Plan Bonds is the 2017 C011·ectional Facility renovation. The Bonds are being issued to finance renovations to the Otter Tail County CoITectional Facility to include holding cell renovations and an elevator addition. The County plans to issue approximately $1,430,000 in General Obligation Capital Improvement Bonds to cover the construction contract, pay for costs of issuance on the bonds, and provide capitalized interest for the first year's payments. To pay the debt service on this new debt, a new debt service levy averaging $169,542 is levied annually starting in pay 2018. As required by statute, this annual levy collection will cover 105% the plincipal and interest payments for the $1,430,000 in new bonds necessary for the project. COUNTY FINDINGS REGARDING CAPlTAL IMPROVEMENT PROJECTS The County has considered the eight points noted above, as they relate to the planned renovations to the correctional facility. The findings are as follows: Conditions of County Infrastructure and Need for the Projects: The COITectional facility is currently in need of repair and replacement. The intent of the renovation project is to provide additional holding cells and a second elevator which will provide added security and safety for both staff and inmates, a backup system for transporting inmates within the detention facility and to courtrooms, as well as reduce further repair cost requirements for the building. Demand for Projects: As noted above, the building currently exists but is in need of renovation to provide an adequate facility to respond to anticipated service demands. The project is also appropriate at this time to reduce the County's ongoing maintenance costs and risk of further repair. Otter Tail County CIP Plan Page 3 Estimated Cost of the Projects and Availability of Public Resources: The County has considered the costs of the project and available financial resources and has detennined that the project is within the financial capacity of the County. The project may result in lower operating costs by eliminating short-term maintenance expense due to new construction. Further, the County has determined that failure to undertake the CIP may create greater financial burden through higher service cost ahematives and increased costs of future project options. A Construction contract was awarded in December through the county's bidding process. By issuing General Obligation Capital Improvement Plan Bonds to finance the renovations, the County is attempting to obtain the lowest potential interest cost attainable by securing tax-exempt, fixed-rate financing for a tenn of IO years without need for a debt service reserve fund. Level of Overlapping Debt: Issuance of the Bonds is not expected to affect the County's overall debt in any significant way. Relative Costs and Benefits of Alternative Uses of the Funds: The County has considered the effective use of all financial resources available which includes fund reserves, current revenues, grants and borrowing. The County's goal is to strike a responsible balance among all its resources. Any debt incun-ed in implementing its CIP projects will be within the statuto1y and financial capacity of the County. However, it appears the County will not be able to meet all of its current and future public facilities needs in a timely manner without incun-ing some debt. Options for Shared Facilities with Other Local Government: The County has considered altematives for undertaking the project. The Con-ectional Facility is an integral part of Otter Tail County Government. The County will participate in shared facility options when such options are found to the cost-effective and/or provide efficiency in operations without jeopardizing safety or the availability of suitable conditions for the facility. Otter Tail County CJP Plan Page4 EXHIBITS Exhibit A contains the text of Minnesota Statutes, Chapter 373.40. Exhibit B contains the most recent projection of the G.O. Capital Improvement Plan Bond repayment schedules which estimate the annual debt service. Exhibit C contains the County's notice of public hearing, published March 7, 2017. Otter Tail County CIP Plan Page 5 EXHIBIT A: 2015 Minnesota Statutes, Section 373.40 -Capital Imprnvcment Bonds. Subdivision I.Definitions. For purposes of this section, the following terms have the meanings given. (a)"Bonds" means an obligation as defined under section 475.51. (b)"Capital improvement" means acquisition or betterment of public lands, buildings, or otherimprovements within the county for the purpose of a county COLllthouse, administrative building, health or social service faci tity, correctional facility, jail, law enforcement center, hospital, morgue, library, park, qualified indoor ice arena, roads and bridges, public works facilities,fairground buildings, and records and data storage facilities, and the acquisition of developmentrights in the form of conservation easements under chapter 84C. An improvement must have an expected useful life of five years or more to qualify. "Capital improvement" does not include arecreation or sports facility building (such as, but not limited to, a gymnasium, ice arena, racquetspotts facility, swimming pool, exercise room or health spa), unless the building is part of anoutdoor park facility and is incidental to the primary purpose of outdoor recreation. For purposes of this section, "capital improvement" includes expenditures for purposes described in thisparagraph that have been incurred by a county before approval of a capital improvement plan, ifsuch expenditures are included in a capital improvement plan approved on or before the date of thepublic hearing under subdivision 2 regarding issuance of bonds for such expenditures. (c)"Metropolitan county" means a county located in the seven-county metropolitan area as defined in section 473.121 or a county with a population of 90,000 or more. (d)"Population" means the population established by the most recent of the following (determinedas of the date the resolution authorizing the bonds was adopted): (1)the federal decennial census,(2)a special census conducted under contract by the United States Bureau of the Census, or (3)a population estimate made either by the Metropolitan Council or by the state demographer under section 4A.02. (e)"Qualified indoor ice arena" means a facility that meets the requirements of section 373.43. Subd. 2.Application of election requirement. (a) Bonds issued by a county to finance capital improvements under an approved capital improvement plan are not subject to the election requirements of section 375.18 or 475.58. The bonds must be approved by vote of at least three fifths of the members of the county board. In the case of a metropolitan county, the bonds must be approved by vote of at least two-thirds of the members of the county board. (b)Before issuance of bonds qualifying under this section, the county must publish a notice of itsintention to issue the bonds and the date and time of a hearing to obtain public comment on thematter. The notice must be published in the official newspaper of the county or in a newspaper of general circulation in the county. The notice must be published at least 14, but not more than 28, days before the date of the hearing. Otter Tail County CIP Plan Page 6 (c)A county may issue the bonds only upon obtaining the approval of a majority of the voters voting on the question of issuing the obligations, if a petition requesting a vote on the issuance issigned by voters equal to five percent of the votes cast in the county in the last county generalelection and is filed with the county auditor within 30 days after the public hearing. If the countyelects not to submit the question to the voters, the county shall not propose the issuance of bonds under this section for the same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of issuing the bonds is submitted and not approved bythe voters, the provisions of section 475.58. subdivision la, shall apply. Subd. 3.Capital improvement plan. (a) A county may adopt a capital improvement plan. The plan must cover at least the five-year period beginning with the date of its adoption. The plan must set forth the estimated schedule, timing, and details of specific capital improvements by year, together with the estimated cost, the need for the improvement, and sources of revenues to pay for the improvement. In preparing the capital improvement plan, the county board must consider for each project and for the overalJ plan: ( l) the condition of the county's existing infrastructure, including the projected need for repair or replacement;(2)the likely demand for the improvement;(3)the estimated cost of the improvement;(4)the available public resources;(5)the level of overlapping debt in the county; (6)the relative benefits and costs of alternative uses of the funds;(7)operating costs of the proposed improvements; and(8)alternatives for providing services more efficiently tlu·ough shared facilities with othercounties or local government units. (b)The capital improvement plan and annual amendments to it are not effective until approved bythe county board after public hearing. Subd. 4.Limitations on amount. A county may not issue bonds under this section if the maximum amount of principal and interest to become due in any year on all the outstanding bonds issued pursuant to this section (including the bonds to be issued) will equal or exceed 0.12 percent of the estimated market value of property in the county. Calculation of the limit must be made using the estimated market value for the taxes payable year in which the obligations are issued and sold. This section does not limit the authority to issue bonds under any other special or general law. Subd. 5.Application of chapter 475. Bonds to finance capital improvements qualifying under this section must be issued under the issuance authority in chapter 475 and the provisions of chapter 475 apply, except as otherwise specifically provided in this section. Otter Tail County CIP Plan Page 7 EXHIBIT B: Projected Debt Repayment Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 2017A Assumes Current Market BQ AA Rates plus 25bps Sources & Uses Dated 05/15/2017 I Delivered 05/15/2017 Sources Of Funds J>ar Amount of Oonds Totnl Sources Uses Of Funds Total Undc1writc1's Oisco1111t (1.200%) Costs or Jssunncc Deposit to Cnpitnli1.ccl Interest (CIP) Pund Dcposii'toi>rojcctConstruction Pund Rounding Amount Tola! Uses ---------------- ---------------- Serles 2017 GO CIP Bonds I SINGLE PURPOSE I 3/21/2017 I 8:37 AM EHLERS LEI\OERS IN l'UBLIC FINANCE S 1,430,000.00 $1,430,000.00 17,160.00 37,ooo':oo 21,264.00 I ,350°]oo:Oo 4376.00 $1,430,000.00 Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 2017 A Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date 05/15/2017 02/01/2018 08101/2018 02/01/2019 08/01/2019 02/01/2020 08/01/2020 02/01/2021 08/01/2021 02/01/2022 08/01/2022 02/01/2023 08/01/2023 02/01/2024 08/01/2024 02/01/2025 08/01/2025 02/01/2026 08/01/2026 02/01/2027 08/01/2027 02/01/2028 Totnl Yield Statistics Bond Ycor Dollnrs twcmgc Li fo Avc�gc Coupon Ncl Interest Cost (NIC) �c-;--c�(TIC) Principal 130,000.00 135,000.00 135,000.00 140,000.00 140,000.00 145,000.00 145,000.00 150,000.00 155,000.00 155,000.00 $1,430,000.00 Bond Yield for Al'bitmgc Purpost..'S All ii,clusivc Cost (AIC) - - IRS Form 8038 Net lnler'csl Cost Weighted Av�c�1ri� Coupon 1.400% 1.600% 1.750% 1.900% 2.050% 2.200% 2.300% 2.400% 2.500% 2.600% Serles 2017 GO CIF> Bonds I SINGLE F>URF>OSE I 312112017 I 8:37 AM EHLERS LCAorns IN PUOLIC rtNANCE Interest 21,264.00 14,951.25 14,951.25 14,041.25 14,041.25 12,961.25 12,961.25 11,780.00 11,780.00 10,450.00 10,450.00 9,015.00 9,015.00 7,420.00 7,420.00 5,752.50 5,752.50 3,952.50 3,952.50 2,015.00 2,015.00 $205,941.50 Total P+I Fiscal Total 21,264.00 21,264.00 14,951.25 144,951.25 159,902.50 14,041.25 149,041.25 163,082.50 12,961.25 147,961.25 160,922.50 11,780.00 151,780.00 163,560.00 10,450.00 150,450.00 160,900.00 9,015.00 154,015.00 163,030.00 7,420.00 152,420.00 159,840.00 5,752.50 155,752.50 161,505.00 3,952.50 158.952.50 162,905.00 2,015.00 157,015.00 159,030.00 $1,635,941.50 S9,I I l.89 6372Ycm 2.2601406% 2.4484660% 2.4578026% ---2.2509824% """"I.91534 70% 2.2601406% 6.372 Ycurs Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 201 ?A Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal 02/01/2018 02/01/2019 130,000.00 02/01/2020 135,000.00 02/01/2021 135,000.00 02/01/2022 140,000.00 02/01/2023 140,000.00 02/01/2024 145,000.00 02/01/2025 145,000.00 02/01/2026 150,000.00 02/01/2027 155,000.00 02/01/2028 155,000.00 Totnl $ I ,430,000.00 Significant Dates Dntcd Fir.a Coupon Dn� Yield Statistics Bond Y car Dolln.-s Average Life Avc�gc Coupon Net l111crcs1 Cost (NIC) Tn1c hllcrcsl Cost (TIC) Bond Yield for Arbitrage .f�� ·:!!l�VC COS.!_ (AIC) Coupon 1.400% 1.600% 1.750% 1.900% 2.050% 2.200% 2.300% 2.400% 2.500% 2.600% Interest 21,264.00 29,902.50 28,082.50 25,922.50 23,560.00 20,900.00 18,030.00 14,840.00 11,505.00 7,905.00 4,030.00 $205,94 I.SO SCfios 2017 GO CIP Bonds I SINGLE PURPOSE I 312112017 I 8:37 AM Total P+I CIF 21,264.00 (21,264.00) 159,902.50 163,082.50 160,922.50 163,560.00 160,900.00 163,030.00 I 59,840.00 161,505.00 162,905.00 159,030.00 $1,635,941.50 {21,264.00) 105% of Net New D/S Total 159,902.50 167,897.63 163,082.50 171,236.63 160,922.50 168,968.63 163,560.00 171,738.00 160,900.00 168,945.00 163,030.00 171,181.50 159,840.00 167,832.00 161,505.00 169,580.25 162,905.00 171,050.25 159,030.00 166,981.50 $1,614,677.50 $1,695,4 I 1.38 5/15/2017 2/01/2018 --- $9,111.89 6.372 Years �601406% 2.4484660% 2.4578026% ffio9s2a%- 2.9is3470% --- Exhibit C: (First Publication: March 7, 2017) OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS PURSUANT TO MINNESOTA STATUTES, SECTION 373.40 Notice is hereby given lhat the Board of Counly Commissioners of Otter Tall Counly, Mlnnesola (lhe Counly), will meet at 10:30a.m. on Tuesday, March 28, 2017, at the Oller Tall County Governmenl Services Cenler, 500 Fir Avenue Wesl, Fergus Falls. MN 56537. to cooduct a public hearing to obtain public comment on the Counly's intention to approve the Coun1y·s five year Capital Improvement Plan (lhe 'CIP'), and Issue capl1a1 lmprovemen1 plan bonds (lhe 'Bonds") in a principal amounl up to $1,500,000, pursuanl lo Minnesota Slatules, Section 373.40, for the purpose of financing lhe rcnovallon and elevalor addillon lo lhe Oller Tall County Corrections Facilily. II a pellllon requesling a vole on lho issuance of lhe Bonds is signed by voters equal lo live percenl of lhe voles casl in the Counly at the las1 general eleclion and filed with lhe County Au· ditor within lhlrly (30) days alter lhe public hearing, the County may issue lhe Bonds only after obtaining lhe approval of a majority ol lite vo1ers voUng on the quesllon of issuing the Bonds. Coples of lhe proposed CIP amendment and resolulion are on file and maybe inspected al the Oller Tail County Government Center during normal business hours. An lnlerested parlles are Invited lo attend tho pubic hearing or lo provide wrlllon comments lo the undersigned, which written comments wiU be considered al the hearing. Questions regarding this matter may be referred lo John Dinsmore, County Administrator. at (218) 998·8172 or to Wayne Stein, County Audilor,Treasurer, at (218) 998·8041, Auxiliary aidsare available upon request at least 96 hours in advance of the hearing. Please contact theCounty to make arrangements. BY ORDER OF THE COUNTY BOARD OTTER TAIL COUNTY, MINNESOTA Wayne Stein County Auditor-Treasurer Publication Oates: March 7 & 9, 2017 II- EHLERS LEADERS IN PUBLIC FINANCE March 28, 2017 Pre-Sale Report for Otter Tail County, Minnesota $1,430,000 General Obligation Capital Improvement Bonds, Series 2017 A Prepared by: Nick Anhut, CIPMA Municipal Advisor And Bruce Kimmel, CIPMA Senior Municipal Advisor •·----------------1-800552·1171 I wwwelllers inc.con, Executive Summary of Proposed Debt Proposed Issue: Purposes: Authority: Term/Call Feature: Bank Qualification: Rating: Basis for Recommendation: Presale Report $1,430,000 General Obligation Capital Improvement Bonds, Se1ies 2017 A (the "Bonds) The proposed issue includes financing for renovations and an elevator addition to the County's Correctional Facility. Debt service is structured for ten years of level annual payments and will be paid from ad valorem property taxes levied for collection from 2018 to 2027. The Bonds aro being issued pursuant to Minnesota Statutes, Chapters 373 and 475.The Bonds will be general obligations of the County for which its fl.ill faith,credit and taxing powers are pledged. The County must hold a public hearingand approve a CIP prior to bond issuance. There are two statutory limits that govern a county's issuance of CIP bonds: •First, the Bonds count against the County's General Obligation Debt CapacityLimit of 3% of market value. The County's unused capacity is estimated at$273 million.•Second, annual debt service for all CIP Bonds outstanding is limited to 0.12%of market value. Post-issuance, the County's unused capacity is estimated at$9.5 million. The Bonds are being issued in total for an 11-year term. Principal on the Bonds will be due on February I in the years 2019 through 2028. Interest is payable every six months beginning February I, 2018. Capitalized interest estimated al $2 I ,264 is included in the financing to offset the need to levy for this first payment. The Bonds maturing on and after February I, 2026 wil I be subject to prepayment at the discretion of the County on February I, 2025 or any date thereafter. Because the County is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the County will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. The County's most recent bond issues were rated "AA" by Standard & Poor's. The County will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the County's bond rating in the event that the bond rating of the insurer is higher than that of the County. Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal County of Otter Tail County, Minnesota March 28, 2017 Page 1 Method of Sale/Placement: Review of Existing Debt: Continuing Disclosure: Presale Report financing options, we are recommending the issuance of tax-exempt general obligation bonds as a suitable financing option for the following reasons: •The Bonds finance renovations to an essential purpose County facility, whichjustifies the security pledged.•This is a cost-effective option for financing that provides flexibility to strncturerepayment and achieve low interest costs. To obtain the lowest interest cost to the County, we will competitively bid the purchase of the Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 1.2% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your bo1Towing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered ''reoffering premium." The amount of premium varies by issue, but it is not uncommon to see premiums bid for a $1,000,000 offering that result 111 proceeds of $1,020,000 to $1, I 00,000. Because this issue of Bonds is financing construction costs that have been awarded by contract, any additional proceeds generated from a premium bid will be utilized to reduce the size (principal amount) of the issue. The adjustment may slightly change the final true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. We have reviewed all outstanding indebtedness for the County and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the County's outstanding debt and will alert you to any future refunding opportunities. Because the County has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the County will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occu1Tence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The County is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers lo prepare and file the reports. County of Otter Tail County, Minnesota March 28, 2017 Page 2 a Arbitrage Monitoring: Other Service Providers: Because the Bonds are tax-exempl obligations, the County must ensure compliance with certain lnternal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how lhey track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be delailed in the Tax and Arbitrage Cerlificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and retain the services of a qualified finn to assist you. You have retained Ehlers to assist you with compliance with these rules. This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role or would like to use a different service provider for any of the listed services, please contact us. Bond Attorney: Kutak Rock Paying Agent: Bond Trnsl Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) This presale report summarizes our understanding of the County's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the County's objectives. Presale Report County of Otter Tail County, Minnesota March 28, 2017 Page 3 e Proposed Debt Issuance Schedule G.O. Capital Improvement Bond Public Hearing and Pre-Sale Review by Board of Commissioners: Distribute Official Statement: Conference with Rating Agency; Board of Commissioners Meeting to Award Sale of the Bonds: Estimated Closing Date: Attachments Sources and Uses of Funds Proposed Debt Service Schedule March 28, 2017 Week of April 17, 2017 Week of April 17, 2017 May 2, 2017 June I, 2017 Resolution Approving CJP -authorizing Ehlers to proceed with bond sale Ehlers Contacts Municipal Advisors: Disclosure Coordinator: Financial Analyst: Nick Anhut Bruce Kimmel Dan Huff Alicia Gage (651)697-8507 (651)697-8572 (651)697-8576 (651)697-8551 The Official Statement for this financing will be sent to the County Commissioners at their home or e-mail address for review prior to the sale date Presale Report County of Otter Tail County, Minnesota March 28, 2017 Page 4 Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 2017A Assumes Current Market BQ AA Rates plus 25bps Sources & Uses Dated 05/15/2017 I Delivered 05/15/2017 Sources Of Funds Pnr Amounl of Bonds Total Sources Uses Of Funds Total U11dcrwrilc1's Discounl ( 1.200%) Cosls or lssuuncc Dcposil 10 Capi;lizcdlntc�(Clh I� Deposit to Project Conslrnction Fun<I Rounding Amount Tot:il Uses Serles 2017 GO CIP Bonds I SINGLE PURPOSE I 3/21/2017 I 8:37 AM EHLERS LEI\OEHS IN PUBLIC FINI\NCE SI ,430,000.00 S 1,430,000.00 17,160.00 37,000.00 21,264.00 1,350:000:00 4,576.00 $1,430,000.00 Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 2017A Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal 05/15/2017 02/01/2018 08/01/2018 02/01/2019 130,000.00 08/01/2019 02/01/2020 135,000.00 08/01/2020 02/01/2021 135,000.00 08/01/2021 02/01/2022 140.000.00 08/01/2022 02/01/2023 140,000.00 08/01/2023 02/01/2024 145,000.00 08/01/2024 02/01/2025 145,000.00 08/01/2025 02/01/2026 150,000.00 08/01/2026 02/01/2027 155,000.00 08/01/2027 02/01/2028 155,000.00 Total $1,430,000.00 Yield Statistics Bond Yeor Dollors Average Lili: �vcrngc Coupon Net Interest Cost (NIC) T�-;; lntcres!Cost (TIC) Bond Yield for Arbitmgc P11111oscs All Inclusive Cost (AIC) - IRS Form 8038 Net Interest Cost Weighted Avcmgc M11h1rity Coupon 1.400% 1.600% 1.750% 1.900% 2.050% 2.200% 2.300% 2.400% 2.500% 2.600% Series 2017 GO CIP Bonds I SINGLE PURPOSE I 312112017 I 8:37 AM EHLERS LEAllCRS IN ruOLIC FINANCE Interest 21,264.00 14,951.25 14,951.25 14,041.25 14,041.25 12,961.25 12,961.25 11,780.00 11,780.00 10,450.00 10,450.00 9,015.00 9,015.00 7,420.00 7,420.00 5,752.50 5,752.50 3,952.50 3,952.50 2,015.00 2,015.00 $205,941.50 Total P+I Fiscal Total 21,264.00 21,264.00 14,951.25 144,951.25 159,902.50 14,041.25 149,041.25 163,082.50 12,961.25 147,961.25 160,922.50 11,780.00 151,780.00 163,560.00 I 0,450.00 150,450.00 160,900.00 9,015.00 154,015.00 163,030.00 7,420.00 152,420.00 159,840.00 5,752.50 155,752.50 161,505.00 3,952.50 158,952.50 162,905.00 2,015.00 157,015.00 159,030.00 $ t ,635,941.50 $9,111.89 6.372 Years 2.260!406% 2.4484660% 2.4578026% 2.2509824% 2.9153470% 2.2601406% 6.372 Ycnrs Otter Tail County, Minnesota $1,430,000 General Obligation CIP Bonds, Series 2017 A Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF 02/01/2018 21,264.00 21,264.00 (21,264.00) 02/01/2019 130,000.00 1.400% 29,902.50 159,902.50 02/01/2020 135,000.00 1.600% 28,082.50 163,082.50 02/01/2021 135,000.00 1.750% 25,922.50 160,922.50 02/01/2022 140,000.00 1.900% 23,560.00 163,560.00 02/01/2023 140,000.00 2.050% 20,900.00 160,900.00 02/01/2024 145,000.00 2.200% 18,030.00 163,030.00 02/01/2025 145,000.00 2.300% 14,840.00 159,840.00 02/01/2026 150,000.00 2.400% 11,505.00 161,505.00 02/01/2027 155,000.00 2.500% 7,905.00 162,905.00 02/01/2028 155,000.00 2.600% 4,030.00 159,030.00 Totnl S 1,430,000.00 $205,941.50 $1,635,941.50 (21,264.00) Significant Dates Dated 105% of Net New D/S Total 159,902.50 167,897.63 163,082.50 171,236.63 160,922.50 168,968.63 163,560.00 171,738.00 160,900.00 168,945.00 163,030.00 171,181.50 159,840.00 167,832.00 161,505.00 169,580.25 162,905.00 171,050.25 159,030.00 166,981.50 $1,614,677 .so S 1,695,411.38 First Coupon Date 5/15/2017 ------------------------------'-2-/01/2018 Yield Statistics Oond Ycnr Dollm, $9,111.89 6.372 Ycnrs 2.2601406�,; Net Interest Cost (NIC -')'-----2.4484660% Trnc Interest Cost (TIC) 2.4578026% llond Yield for Arbitrage Purpo;;;-2.2509824% All Inclusive Cost (AIC) _ ---- - ------------------_-_-_ ------ - ---------- - -----____________ 2....;.9_1_;_53470% Series 2017 GO CtP 8ond5 I SINO�E PURPOSE I 3121/2017 I 8:37 AM OTTER TAIL COUNTY SOLID WASTE DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US SOLID WASTE FACILITY 1115 NORTH TOWER ROAD 218-998-4898 FERGUS FALLS, MN 56537 FAX: 218-998-4899 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER March 15, 2017 Roger Froemming Doug Huebsch Wayne Johnson John Lindquist Lee Rogness Dear Commissioners: I have attached a summary of the “2017 Solid Waste Transfer Services-Proposals”. I have highlighted the recommendations for contract. Our current contracts with our transfer services providers expire March 31, 2017. These proposals are for transfer services at Parkers Prairie Transfer. The present contracts were entered into after a Transfer Station Bid Process that included Otter Tail County providing a detailed list of equipment which Otter Tail County required to be available at each site. In this process, Otter Tail County provided prospective proposers with a twelve month history of waste (MSW, Demo, and By-Pass waste) that was received at each site along with information indicating where that waste is hauled to both as a primary disposal site and as a secondary disposal site. Otter Tail County also provided what information we felt that we could relative to likely future site use and waste stream increases or decreases. In addition, the proposal documents identify what equipment each Otter Tail County site has available in the way of buildings and on-site equipment. The intent of the proposal process is to allow each entity making a proposal the latitude of identifying for Otter Tail County how they propose to provide services, what equipment they propose to use and how they intend to assure that the waste collected at the Otter Tail County owned transfer stations is transferred in the most expedient and economically viable process possible. Otter Tail County has also provided a sample contract as a part of the “Proposal” process. Most of the transfer station sites in Otter Tail County are unique in the methods that they use to store and transport differing waste items and in how those methods relate to each other at that specific site. At some sites MSW, Demo, and By-Pass waste are totally independent of each other and at certain other sites the storage and movement of these waste items are interrelated. The “Proposal” process should give Otter Tail County the flexibility of looking at each site individually and determining which contractor provides the services that provide each individual site with the most convenient, beneficial and economically viable service. The following is a description of each transfer station site, a description of the services presented by the individual proposals, an evaluation of proposals based on history of site needs, contractor recommendations, and costs relative to the proposed five year contract period. Parkers Prairie Transfer Station: The services necessary at the Parkers Prairie Transfer Station include only the dumping of two six yard garbage dumpsters used for the disposal of MSW. Three companies submitted Proposals for servicing the Parkers Prairie Transfer site (Alex Rubbish and Recycling, Denzel’s Region Waste, and Steve’s Sanitation, Inc.). Alex Rubbish and Recycling was the low Proposal at $599.73 per month (serviced weekly). Based on the fact that Alex Rubbish and Recycling has the lowest proposed price and that Alex Rubbish and Recycling is a fully Licensed, Insured, and Bonded hauler in Otter Tail County, I recommend awarding the hauling of By-Pass from the Northeast Landfill to Alex Rubbish and Recycling. CSAH No. 9 Job No. S.A.P. 056-609-005 & Etc. ----=.a==::a-...;;...;.;;;;.:...=------------C o unty State Aid Highway -County Road STATE OF MINNESOTA COUNTY OF OTTER TAIL CONTRACT IDGHWAY CONSTRUCTION This agreement, made this 28th day of Februazy , 20--11.., between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and ____ _ Mark Sand & Gravel Co. of PO Box 458, Fergus Falls, MN , party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials, ( except such as is specified to be furnished by the County), all necessary tools and equipment and to do and perform all the work and labor in the construction of CSAH No. 9 , Job No. S.A.P. 056-609-005 & Etc. located as shown on approved plans on CSAH 9 from TH 59 in Pelican Rapids to the North County Line for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefore on file in the office of the County Auditor of said County, which Plans, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work on or before _____ _ _____ ___, 20_ and will have same completed in every respect to the satisfaction and approval of the County, July 28, 2017 and June 16 , 20.JL. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Con- tractor _ha __ hereunto subscribed name __ Dated at Fergus Falls, MN , this ___ day of __________ ,, 20_11_. COUN1Y OF OTTER TAIL by ________________ _ County Board Chair County Board Clerk ��?�--- L MARK SAND & GRAVEL CO. Contractor Approved as to form and execution this ___ day of ________ _, 20 . County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS (East Otter Tail County) This agreement, made this 7th day of March , 20..lL, between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and �- Wadena Amhalt Inc. of Wadena, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for the 2017 construction season , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before , 20_. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed name ---- Dated at Fergus Falls, MN , this __ day of _________ _, 20_.lL. COUNTY OF OTTER TAIL by ______________ � County Board Chair County Board Clerk �¥ WADENA ASPHALT, INC. Contractor Approved as to fonn and execution this ___ day of ___________ _, 20 _ll_. County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS (East Otter Tail County) This agreement, made this 7th day of March , 20-1'.L between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and __ _ Mark Sand & Gravel Co., of Fergus Falls, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for the 2017 construction season , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before 20_. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor _ha_hereunto subscribed name ___ _ Dated at Fergus Falls, MN , this __ day of ________ _, 20_.11_. ---- COUNTY OF OTTER TAIL by ______________ � County Board Chair County Board Clerk '> .:===> . V f Prt5 t:fl<..s-t:i· t') +(oc�.9,n�.f") ' MARK SAND & GRAVEL CO. Contractor Approved as to form and execution this ___ day of ___________ _, 20 ...11...., County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS (West Otter Tail County) This agreement, made this 7th day of March , 20-1L, between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and __ Mark Sand & Gravel Co., of Fergus Falls, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for the 2017 construction season , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before 20_. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor _ha_hereunto subscribed name ___ _ Dated at Fergus Falls, MN , this ___ day of ________ ___, 20_.lL. COUNTY OF OTTER TAIL by-------------,---� County Board Chair County Board Clerk -- MARK SAND & ORA VEL CO. Contractor Approved as to form and execution this ___ day of ___________ � 20 _.lL. County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS (North Otter Tail County) This agreement, made this 7th day of March , 20_.lL. between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and __ Mark Sand & Gravel Co., of Fergus Falls, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for the 2017 construction season . , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before 20_. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed name ------ Dated at Fergus Falls, MN , this ___ day of _________ _, 20.JL. COUNTY OF OTTER TAIL by ______________ � County Board Chair County Board Clerk �======�::E:;='�:!·' ===�=------- -=--r • -p_ ..1- �. • I .�rl)'- <....) ��(\ �,'OJ"\ V' 1''C:..J. MARK SAND & GRAVEL CO. Contractor Approved as to form and execution this ___ day of ___________ _, 20 .JL. County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT COUNTY IDGHW AY RIGHT OF WAY WEED CONTROL -EAST This agreement, made this 7th day of March • 20..11_. between the County of Otter Tail in the State of Minnesota. party of the first part, hereinafter called the County, and __ _ L & M Road Services of Ulen, MN party of the second part, hereinafter called the Contractor. Witnesseth. that the Contractor. for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for the Weed Control for East Otter Tail County , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications. and Special Provisions therefore on file in the Office of the Otter Tail Cmmty Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after June 19, 2017 , and will have same completed in every respect to the satisfaction and approval of the County, on or before __ _ September 1, 20_.11_. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed name ------ Dated at Fergus Falls, MN , this __ day of _______ _, 20_12.. COUNTY OF OTTER TAIL by ______________ � County Board Chair County Board Clerk q,�/ L & M ROAD SERVICES Contractor Approved as to form and execution this ___ day of ___________ ____;, 20 _rr_. County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT COUNTY WGHWAY RIGHT OF WAY WEED CONTROL-WEST This agreement, made this 7th day of March , 20..lL between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and __ _ L & M Road Services of Ulen, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for Weed Control for West Otter Tail County , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after June 19, 2017 and will have same completed in every respect to the satisfaction and approval of the County, on or before Se_ptember 1 , 20...1Z...._. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed name ------ Dated at Fergus Falls, MN , this __ day of _______ _, 20_11._. COUNTY OF OTTER TAIL County Board Chair County Board Clerk 4h . ,-.......___.... L & M ROAD SERVICES Contractor Approved as to form and execution this ___ day of ___________ � 20 _.11._. County Attorney COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT COUNTY WGHWAY RIGHT OF WAY BRUSH CONTROL This agreement, made this 7th day of March , 20.11.., between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and __ _ L & M Road Service of Ulen, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials for Brush Control , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after June 19, 2017 and will have same completed in every respect to the satisfaction and approval of the County, on or before Se.ptember 1 , 20_1L. IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor _ha_hereunto subscribed name ___ _ Dated at Fergus Falls, MN , this __ day of _______ _. 20_11._. COUNTY OF OTTER TAIL by ______________ � County Board Chair County Board Clerk 4-,� L & M ROAD SERVICES Contractor Approved as to fonn and execution this ___ day of ____________ , 20 _ll_. County Attorney REGULAR TO MUNICIPAL ADVANCE RESOLUTION Otter Tail County Resolution No.------- Upon a motion by _______ _, seconded by ______ and unanimously carried to adopt the following resolution: WHEREAS, the County of Otter Tail has obtained the Commissioner's approval of the plans for the following County State-Aid Project(s): Project# S.A.P. 056-609-007 Project# S.A.P. 056-635-034 Project# S.A.P. 056-612-012 AND, WHEREAS, said County is prepared to proceed with the construction of said project(s) by providing county regular funds to supplement the available funds in the County Municipal Account, and WHEREAS, repayment of the funds so advanced by the County is desired in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules 8820.1500, Subp. 9. NOW, TIIEREFORE, BE IT RESOLVED: That the Commissioner of Transportation be and is hereby requested to approve this basis for financing said construction project(s) and to authorize repayments from subsequent accruals to said Account, in the amounts as herein indicated. Transfer the Yearly Municipal Construction Allotment, beginning in 2018, to the Regular Construction Allotment until the borrowed funds are repaid in full to the Regular Construction Allotment Account. Adopted at Fergus Falls, Minnesota, this ___ day of ______ , 2017. OTTER TAIL COUN1Y BOARD OF COMMISSIONERS By: ____________ _ Attest: ____________ _ Douglas Huebsch, County Board Chair CERTIFICATION STATE OF MINNESOTA COUNTY OF OTIER TAIL John Dinsmore, County Board Clerk I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the County Board of said County on 2017. John Dinsmore, County Board Clerk I:\HWYSHARE\Resolutions\Reg to Mun Adv Resolution 2017.doc OfflRTIII OO••fT•ate111eTe OTTER TAIL COUNTY HIGHWAY DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTIER-TAIL.MN.US BID SUMMARY AND RECOMMENDATION FOR A WARD Otter Tail County Highway Department C.P.17:CS2017 County Wide Crack Sealing Bid Opening-1:00 P.M., March 22, 2017 County Board Room, Government Services Center Engineer's Estimate $5 0,000.00 Precision Roadway Services, LLC Osakis, MN Northwest Asphalt & Maintenance Thief River Falls, MN All Things Asphalt Sauk Centre, MN Fahrner Asphalt Sealers, LLC Eau Claire, WI ASTECH St. Cloud, MN American Pavement Solutions Green Bay, WI Anderson Brothers Const. Co. of Brainerd Brainerd, MN Bid Amount $39,520.40 $ 59,967.90 $62,6 33.14 $77,774.99 $91,171.43 $97,857.93 $1 27,603.51 I recommend the award of this project to Precision Roadway Services, LLC, Osakis, MN, low bidder in the bid amount of$39,520.40. I:\HWYSHARE\Seasonal Supplies\Crack Sealing\RECOMMEND.doc Respectfully Submitted, Otter Tail County Highway Department �� Richard West, County Engineer March 28, 2017 OffERTAH 00•1TT·•••••roT1 SOUTH COURT BUILDING OTTER TAIL COUNTY HIGHWAY DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US 505 SOUTH COURT STREET, SUITE 1 FERGUS FALLS, MN 56537 QUOTATION SUMMARY AND RECOMMENDATION FOR AWARD Otter Tail County Highway Department 2017 ffighway Signing Materials Quotes Received Until March 17, 2017 Otter Tail County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN Engineer's Estimate M-R Sign Company, Inc. Fergus Falls, MN Lyle Signs, Inc. Eden Prairie, MN Newman Signs, Inc. Jamestown, ND $79,426.50 Quote Amount $71,498.95 No Bid $70,214.86 218-998-84 70FAX: 218-998-8488 I recommend award of this project to Newman Signs, Inc. of Jamestown, ND with the lump sum low quote of$70,214.86. (Category No. lb-Township Signs) contingent on their approval of the quote. Respectfully Submitted, Otter Tail County Highway Dept. Richard West, County Engineer March 28, 2017 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER OfflRTIII .... ,,�·······'· SOUTH COURT BUILDING OTTER TAIL COUNTY HIGHWAY DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTIER-TAIL.MN.US 505 SOUTH COURT STREET, SUITE 1 FERGUS FALLS, MN 56537 QUOTATION SUMMARY AND RECOMMENDATION FOR AWARD Otter Tail County Highway Department 2017 Highway Sign Posts Quotes Received Until March 17, 2017 Otter Tail County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN Engineer's Estimate M-R Sign Company, Inc. Fergus Falls, MN Lyle Signs, Inc. Eden Prairie, MN Newman Signs, Inc. Jamestown, ND $10,443.40 Quote Amount $11,612.19 No Bid No Bid 218-998-84 70FAX: 218-998-8488 I recommend award of this project to M-R Sign Company, Inc. of Fergus Falls, MN, with the lump sum low quote of $11,612.19. Respectfully Submitted, Otter Tail County Highway Dept. Richard West, County Engineer March 28, 2017 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER - - - I, 3--/ "1-11 ---·-- -l,J\'O,f'i'""-\\ f'�"'\cu..,\ (:c> N'-er 0 '---� 0 - �rec.e..�� --\-,,\---.·, s L C\1_D o1� �Q �-::\-�. --e '.;>-,j-0 a ------- (-ec-e .. +\'-\_\_�-� ('f'\c,',�------- .. .. ·r c\o M lAf\clv\S� \'>-c, "-V "+\"\'e� Ca."' � - - - - - .. - I o,::k_\·-a. i �-C \r\ct�-t'� o_ �e_Gg_ti\ b\-i i 1\. �v\.t<J \-* Co�.t �Q( C'\ \-:;, \\ --� ·G-eJ-er ,...... ' .�.\ 'c'C{h0·p , .Tb.:."' C.o�r\.\�_QJ::)v_,_0_0_S.L�_hr:x.2 wS._bc2 �_jo :\:� "6 _Cf\£..i_w \--:,ch... \�_Gc)3' \"\C\_c�_!:.._I 00 _Q -(..A)(\'€' 2'- :LC:::::.......o"-'-r __ v r\��--·rt :):L)�c"-"-'w��-e._t1,� \��\) _td gM r--e.-ss_---J\ -t0-€_C_O f'\c--e_ c_ Mf'CJ� � ('\, � {\"'\c�, \� �--- �, '2:)-�_i_3. t)�� cz� ,_b--0C\\-·,s __ ct .. L . .00..�\.s_L�s-1 eel_,_. __ _ � (""��-<::x:) f'(',,.'f? cl f'-L...-/\ \\ � OJ:Y.:)v1,('/Vc� __ · -'N_ ___ lbJ I c)l?� ('--l.. C"'\ g_.MJ� S..$_05-S13, Lo-� \ f--e r { ,0-1! \ ' I\-00\-� --\�\N"";)_:::\ Ctr'-� S.:e.\�� ±\----Q.;'-.\... 1 0�-----l O c) \(_ C{,1�--�\.Ji\;�:,-... ? ... -l: � C\.,>-.\0\ � t:xte,'.\C..... -\o -� -�� ' ' " o; ,�� ,f'-.t.\ .. X. 'D, � Co00.�_, __ 1:\� �Q {'I'\'-{ 0 0. '{' �'(,,._� . o-(C.\ce \::0---�)f,Q,"-<J .... \o �C\,'k-� _f\,\.N �00t \0.� -, \ d\6 �:-.-< \c) \0 I C\�"� II CJ .L\ �c) -�\"-.Q C ,-·�c\-C\. c).J. \ ,,t/}:2)(°""'() t---l (.� c;' \ . \ ) �,..·, c'1�-�-->-c�re,j!'>-v...Jo-.> l� '0cuJ-{ �� _\ r--- '-\�� _G1,,{�p\\.� -=c-�', \'\ � .. \ e;Q\c,�S-0':'i ��,___,(�\S�'-'-�---'-A-'-",J<->-1\ ____ _ (-r fu� r")-Y U \ �'1-:25 \ 0 �'-\ �\\ \oo':f-1-t------ 5 �c')r� \ �\. 0:\\1 cu">6 ��-A�_o_� ... --- 5 \ ""-c-er-€\c�-i--------�--------H-------- 1 -- -. - l I I -1 I I I I I I I I :1 I I I I I I I I I I I I I I I_ -- - -- - _ J OTTER Tnn CO U IT'" 1:1 I ft n If OT• OTTER TAIL COUNTY COUNTY AUDITOR -TREASURER'S OFFICE FINANCIAL SERVICES DIVISION WWW.CO.OTTER-TAIL.MN.US wstein@co.ottertail.nm.us GOVERNMENT SERVICES CENTER 570 FIR A VENUE WEST, FERGUS FALLS, MN 56537 February 25, 2017 JANET SEVERSON 513 PINE CONE DR PERHAM, MN 56573-2026 Dear JANET SEVERSON, This is to inform you that there are delinquent property taxes on the property described below. OFFICE -218-998-8030 DIRECT -218-998-8041 As stated in the Notice of Delinquent Taxes printed on the opposite side, a list of real property in Otter Tail County on which delinquent property taxes and penalties are due has been filed with the District Court Administrator of Otter Tail County. You should note that the parcel described below is included on that delinquent tax list. Furthermore, our records show that you may have an ownership or other legal interest in this parcel. Please read the Notice of Delinquent Taxes printed on the opposite side so that you will understand what you must do in order to avoid losing your legal interest in the property because of delinquent taxes. The following is the determination of the total amount of delinquent property tax, penalty, county costs and interest accrued through the date shown: TOTAL AMOUNT DUE CALCULATED THROUGH -MARCH 31, 2017 I R 77000991057004 Year Taxes Due 2016 S654.00 S65.4 I .JANET SEVERSON Property Address - $19.34 S54.50 $793.25 513 PINE CONE DR Descdption -Scct-10 Twp-136 Range-039 COUNTRY PINE ESTATES 3RD ADON l'T LOT I BLK 4 KNOWN AS TRACT D -SOUTHERLY UNIT OF COMMON If the above total amount has not been paid by March 31, the following percent of interest multiplied by the sum of the tax, penalty, and county costs must also be paid for each additionai whoie or parrial month of delinquency after ivlarch 31, 2017: 0.8333% Please make checks payable to: Otter Tail County Treasurer and forward to the address shown above. Please return the payment stub with your payment. If you have any QUP<;t;r • -, .• -· -� !' .. 11 ·,ut these proceedings or need help in determining the total amount due to pay the delinquent--;:,;1 .·· · -Office. 1176696 No delinquent taxes and transfer entered; Certificate of Real Estate Value CAROL SCHMALTZ OTTER TAIL COUNTY RECORDER FERGUS FALLS, MN RECORDED ON 07/06/2016 3:23 PM ( !.S_) filed ( ) not r�red. o,/ Cert. of Real Estate Value Nc3b8'0!::::> WARRANTY DEED lndividual(s) to Individual(s) alb Form No. 1-M (Top 3 Inches Reserved for Recording Data) FEE: 46.00 PAGES 2 WELL CERTIFICATE REC'D: N Minnesota Uniform Conveyancing Blanks (6/17/97) DEED TAX DUE: $ :;.43""2...,.""3�0-------------Date: Q"lkn.iz_ Z.9 ?q>l lp 0 Total consideration is less than $500.00 FOR VALUABLE CONSIDERATION, Susan McDonalG single person _.a..k...::L � 0. rY1dJtno.Jd :-----:-------=--------------:---------------------------------, Gran tor,hereby conveys and warrants to �J�a=n�e�t�S�e�v�e=r�s=o�n.,__ _______________________________ _---------------------------------------------------, Grantee,real property in Otter Tail County, Minnesota, described as follows: SEE ATTACHED EXHIBIT A together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: Check box if applicable: Ix] The Seller certifies that the Seller does not know of any wells on the described real property. 0 A well disclosure certificate accompanies this document. 0 I am familiar with the property described in this instrument and I certify that the status and number of wells � on the described real property have not changed since the last previously filed well disclosure certifica�te. /7 DCOUNTY Of' OTTEH ·,·"-"- � � '-.__ $TATE o:= Ml N NE so.:r A ,J.c.�' �· !lli:1bet:::r--�==r--"--,--..,--...;..,..--.,...,,.�=--De.: D ·rAX 6 ��:j ?� � McDonald a.kA... 4.J'1 C., ,Y'le Dotw.li fWl,i8ER l;,. 4 i OM<':� ::(. � l;b Affix Deed Tax Stamp Here..::, -· STATE OF MINNESOTA COUNTY OF OTTER TAJL } ss This instrument was acknowledged before me on � by Susan McDonald a sin le erson Granters THIS INSTRUMENT WAS DRAFTED BY (NAME & ADDRESS): All American Title Co., Inc. 650 3rd Avenue Southeast, Suite 4 Perham, MN 56573 (218)346-7400 File No: 051660192 Otter Tail County, Minnesota 1176696 1 of 2 � UCOR�eROff>C>AC Check here if all or part of the land is Registered (Torrens) 0 Tnx statements for the real property described in this instrument should be sent to (include name and address of Grantee): Janet Severson 5 13 Pine Cone Drive Perham, MN 56573 • Unit 4, Pine Cone Townhouses, Common Interest Community No. 25, Otter Tail County, Minnesota. Also described as: That part of Lot 1, Block 4, of Country Pine Estates Third Addition, said plat is on file and of record in the office of the Recorder of Otter Tail County, Minnesota, described as follows: Commencing at an iron monument which designates the southeasterly corner of said Lot 1, thence South 89 degrees 47 minutes 40 seconds West 58.53 feet on an assumed bearing along the southerly line of said Lot 1; thence North 00 degrees 06 minutes 44 seconds East 8. 72 feet to the point of beginning; thence North 89 degrees 53 minutes 16 seconds West 17.40 feet; thence North 00 degrees 06 minutes 44 seconds East 4.00 feet; thence North 89 degrees 53 minutes 16 seconds West 14.00 feet; thence North 00 degrees 06 minutes 44 seconds East 28. 7 4 feet; thence South 89 degrees 53 minutes 16 seconds East 60.40 feet; thence South 00 degrees 06 minutes 44 seconds West 22. 7 4 feet; thence North 89 degrees 53 minutes 16 seconds West 29.00 feet; thence South 00 degrees 06 minutes 44 seconds West 10.00 feet to the point of beginning, Otter Tail County, Minnesota. (051660192.PFD/051660192/12) Otter Tail County, Minnesota 1176696 2 of 2 OTTER Tnn 0 0 • a 1 Y"' II 111 •II OT• OTTER TAIL COUNTY COUNTY AUDJTOR -TREASURER'S OFFICE FINANCIAL SERVICES DIVlSJONWWW.CO.OTTER-TAIL.MN.US wstcin@co.ottcrtail.11111,Lt� GOVERNMENT SERVICES CENTER 570 FIR AVENUE WEST, FERGUS FALLS, MN 56537 February 25, 2017 JANET SEVERSON 513 PINE CONE DR PERHAM, MN 56573-2026 Dear JANET SEVERSON, This is to inform you that there are delinquent property taxes on the property described below. OFFICE -218-998-8030 DIRECT- 218-998-8041 As stated in the Notice of Delinquent Taxes printed on the opposite side, a list of real property in Otter Tail County on which delinquent property taxes and penalties are due has been filed with the District Court Administrator of Otter Tail County. You should note that the parcel described below is included on that delinquent tax list. Furthermore, our records show that you may have an ownership or other legal interest in this parcel. Please read the Notice of Delinquent Taxes printed on the opposite side so that you will understand what you must do in order to avoid losing your legal interest in the property because of delinquent taxes. The following is the determination of the total amount of delinquent property tax, penalty, county costs and interest accrued through the date shown: TOTAL AMOUNT DUE CALCULATED THROUGH -MARCH 31, 2017 R 77000991057004 Vcnr T:ixcs Due 2016 $654.00 $65.41 ,JANET SEVERSON Pro11cr1y J\11<1,·css - S 19.34 $54.50 $793 25 513 PINE CONE DR Description· Sm-10 Twp-136 Rnngc-039 COUNTRY PINI( EST/\ 1'1:S 3RD /\DDN l'T I.OT I 131.K 4 KNOWN AS TRACT D-SOU1'1111RI.Y UNIT OF COMMON If the above total amount has not been paid by March 31, the following percent of interest multiplied by the sum of the tax, penalty, and county costs must also be paid for each additionai whole or panial month of delinquency after March 31, 2017: 0.8333% Please make checks payable to: Otter Tail County Treasurer and forward to the address shown above. Please return the payment stub with your payment. If you have any quPc;t;� • -. .. • ( It ·"lUt these proceedings or need help in determining the total amount due to pay the delinquent-·�;, r ' -Office . No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ;S_) filed ( ) not reC3.!:!..ire9 .,.,,. o,/ Cert. of Real Estate Value No.!;>��{X:::;:) WARRANTY DEED Indlvidual(s) to Iodlyjdual(ii) alb Form No. 1-M (Top 3 Inches Reserved for Recording Dnt.n) 1176696 CAROL SCHMALTZ OTTER TAIL COUNTY RECORDER FERGUS FALLS, MN RECORDED ON 07/06/2016 3:23 PM FEE: 46.00 PAGES 2 WELL CERTIFICATE REC'D: N MJnncsota Uniform Conveyancing Blanks (6/17/97) DEED TAX DUE: $ ,.;43!::'2,...3"":0:---,------------Date: ..::J'� E.C) 2 ml (,e 0 Total consideration is less than $500.00 FOR VALUABLE CONSIDERATION, Susan McD0na1c?a slogle person _.a.Ju;,_ � 0. tY1c!J�cl :---;---------:-----:--:-----::--------------------------------, Grantor, hereby convoys and warrants to _J�a�n�e�t�S�Q�Y�Q�r�s�o..,n..._ ______________________________ _--:------:------::---"""":'--:-------------------------------------, Grantee, real property in Otter Tall County, Minnesotn, described as follows: SEE ATTACHED EXHIBIT A together with all hereditaments and appurtennnces belonging thereto, subject to the following exceptions: Check box if applicable: C&J The Seller certifies that the Seller does not know of any wells on the described real property. 0 A well disclosure certificate accompanies this document. 0 I am fa.milinr with the property described in this instrument and l certify thnt the status and number of wells � on the described real property have not changed since the last previously filed well disclosure certifica�te. /'I. DCOUNTY Of," o·r·rr:::;. ,·..,,,_ � � ...._ a TATE or-Ml N N ESO.IA -·=.l=o4 .. �""""�=-..----'-.----...:.,,,----,,�.---D&.!L:1 'i'AX S �p �n McOoniold � aJ? (!., f'Yle. J5:wuiu NUM3ER LS-4�� OA'r-� -? IAffix Deed Tax Stamp Herc "' �3 ;c b-1:.6 STATE OF MINNESOTA COUNTY OF OTfER TAIL } ss This instrument was acknowledged before me on � by Susan McDonald, a single person, Granters NOTARIAL STAMP OR SEAL(OR OT.HER TITUS OR RANK) _,_.,,_........,___.... .. -----JODI L. SW.MA. \��.. NOTARY PU'i3UC-M1NNES0TA.o �� My Comm\nlon E.;,lres JAN. 31' 202: --------------· THIS INSTRUMENT WAS DRAFTED BY (NAME & ADDRESS): All Americnn Title Co., Inc. 650 3rd Avenue Southeast, Suite 4 Perham, MN 56573 (218)346-7400 File No: 051660192 Otter Tall County, Minnesota, 176696 1 of 2 Check here If oll or part of the land is Registered (T(IITcns) 0 Trut swtcmcnlll for the real pn,pcny described in this insm,mcnt should be sent to (include nomo ond address of OrMtcc): Janet Severson 513 Pine Cone Drive Perham, MN 56573 • Unit 4, Pine Cone Townhouses, Common Interest Community No. 25, Otter Tall County, Minnesota. Also described as: That part of Lot 1, Block 4, of Country Pine Estates Third Addition, said plat is on file and of record in the office of the Recorder of Otter Tail County, Minnesota, described as follows: Commencing at an iron monument which designates the southeasterly corner of said Lot 1, thence South 89 degrees 47 minutes 40 seconds West 58.53 feet on an assumed bearing along the southerly line of said Lot 1; thence North 00 degrees 06 minutes 44 seconds East 8. 72 feet to the point of beginning; thence North 89 degrees 53 minutes 16 seconds West 17.40 feet; thence North 00 degrees 06 minutes 44 seconds East 4.00 feet; thence North 89 degrees 53 minutes 16 seconds West 14.00 feet; thence North 00 degrees 06 minutes 44 seconds East 28.74 feet; thence South 89 degrees 53 minutes 16 seconds East 60.40 feet; thence South 00 degrees 06 minutes 44 seconds West 22.74 feet; thence North 89 degrees 53 minutes 16 seconds West 29.00 feet; thence South 00 degrees 06 minutes 44 seconds West 10.00 feet to the point of beginning, Otter Tail County, Minnesota. (051660192.PFD/051660192/12) Otter Tail County, Minnesota 1176696 2 of2 Auditor-Treasurer Non-Consent Items March 28, 2017 1. Motion by __________, seconded by __________ and unanimously carried, to deny the request of Janet Severson (Parcel 77000991057004) for the forgiveness of penalty, interest and costs in theamount of $139.25 as the request is not in compliance with the County’s guideline for the forgiveness of penalty. The parcel in question was acquired June 29, 2016 so the purchaser, through the closing process, should have been aware that the second half remained outstanding. The new owner of theabove referenced parcel, per her letter, states that she also owns other properties within Otter Tail County and should have been aware of the due dates. A new owner statement was sent September 6,2016, a past due notice was also sent in early December, mailed the first business day of January andfinally on February 25th and those notices were sent to the address as provided on the document of conveyance. (Attached – Letter of Request, Copy of Deed and Copy of the February 25th Letter.) Total Total Food Federal Child MSA/GA MNSURE Cases TANF Support Medical Care Other state Investigations Referred 156 40 128 64 6 20 55 Completed 150 38 122 63 6 19 50 Pending 11 3 10 6 0 1 5 Discrepancies Absent Parent 20 37 Assets 6 15 Household Comp.37 25 Income 71 Case Savings Amount 37,188$ 7,795$ 16,381$ 8,529$ -$ 1,530$ 2,953$ Overpayments Amount 42,733$ 8,159$ 22,487$ 8,917$ -$ 3,170$ -$ Total Overpayments and Savings 79,921$ Administrative Disqualification Activities Waivers Signed 18 4 15 0 2 Overpayments w/ADH 12,913$ 3,594$ 9,319$ -$ -$ 2000 2001 2002 2003 2004 2005 2006 Referrals 102 120 111 128 143 168 152 Savings 21,469$ 10,743$ 8,726$ 17,777$ 21,397$ 45,224$ 33,293$ Overpayments 27,719$ 52,536$ 55,028$ 74,598$ 108,398$ 86,163$ 159,203$ Total 49,188$ 63,279$ 63,754$ 92,375$ 129,795$ 131,387$ 192,496$ ADHs 22 24 19 23 27 37 29 $ of ADH 9,830$ 19,243$ 10,368$ 20,186$ 37,178$ 21,436$ 44,992$ 2007 2008 2009 2010 2011 2012 2013 Referrals 154 121 137 117 135 156 151 Savings $22,347 $8,159 28,871$ 49,648$ 31,420$ 37,449$ 38,414$ Overpayments $70,390 $31,344 108,080$ 93,992$ 107,629$ 149,627$ 169,407$ Total $92,737 $39,503 136,951$ 143,640$ 139,049$ 187,076$ 207,821$ ADHs 40 19 21 30 23 33 31 $ of ADH $27,966 $9,841 27,454$ 33,932$ 29,908$ 32,034$ 36,648$ 2014 2015 2016 Referrals 175 136 156 Savings 32,354$ 37,300$ 37,188$ Overpayments 121,250$ 157,472$ 42,733$ Total 153,604$ 194,772$ 79,921$ ADHs 25 26 18 $ of ADH 15,986$ 42,127$ 12,913$ Statistical Comparison by Year FRAUD INVESTIGATION PROGRAM ACTIVITY REPORT 1/1/2016 - 12/31/2016 Residence Other No Discrepancy Type of Account January February March April May June July August September October November December YTD Totals County %Incentives Human Services AFDC $0.00 25.0%$0.00 Basic Sliding Fee $50.00 709.00$ $50.00 $110.00 110.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ 50.00$ $1,379.00 25.0%$344.75 County Burials $3,345.81 $2,131.04 $145.87 2,366.61$ 377.77$ 325.25$ 903.81$ $9,596.16 100.0%$9,596.16 Detox $515.00 6,528.91$ $3,192.00 $2,623.93 395.00$ 280.00$ 818.50$ 3,109.64$ 938.15$ 3,714.21$ 10.00$ 517.00$ $22,642.34 100.0%$22,642.34 Family General Assistance $0.00 50.0%$0.00 Food Stamps Household Error $200.00 3,351.00$ $758.25 $175.00 143.00$ 100.00$ 250.00$ 50.00$ 57.00$ 119.26$ $5,203.51 20.0%$1,040.70 Household Error Recoupments $367.00 140.00$ $298.00 $530.00 175.00$ 192.00$ 168.00$ 287.00$ 342.00$ 377.00$ 322.00$ 279.00$ $3,477.00 20.0%$695.40 DHS TOP- treasurery offset program 341.00$ 276.52$ 176.65$ 91.70$ $885.87 10.0%$88.59 Agency Error $932.75 60.00$ $40.00 40.00$ 40.00$ 40.00$ 40.00$ 40.00$ 40.00$ 40.00$ 283.00$ $1,595.75 0.0%$0.00 General Assistance $250.82 217.37$ $542.49 $443.00 90.00$ 80.00$ 70.00$ 178.94$ 10.00$ 10.00$ 58.50$ $1,951.12 50.0%$975.56$0.00 $0.00 Cost Effective Insurance 1,137.90$ $1,137.90 100.0%$1,137.90 SLMB $0.00 25.0%$0.00 General Assistance Medical Care $12,550.56 10.00$ $20.00 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ $12,660.56 50.0%$6,330.28 -(Overpayments AND Estate Claims) Medical Assistance $680.00 3,810.36$ $2,258.52 $724.01 1,097.00$ 490.00$ 1,320.00$ 1,147.25$ 650.00$ 700.00$ 570.00$ 635.00$ $14,082.14 25.000%$3,520.54 $0.00 $0.00 MA Estate Claims $48,626.56 70,470.13$ $46,510.92 $9,654.03 42,640.76$ 127,076.85$ 21,976.12$ 32,782.70$ 16,182.68$ 33,007.99$ 75,461.58$ 88,066.15$ $612,456.47 25.000%$153,114.12 Alternative Care Recoveries $0.00 10.0%$0.00 MFIP $70.00 466.00$ $1,337.00 $86.00 86.00$ 359.00$ 179.00$ 441.16$ 199.00$ 50.00$ 50.00$ 20.00$ $3,343.16 25.0%$835.79 MFIP Daycare $0.00 25.0%$0.00 Minnesota Supplemental Aide $30.00 74.00$ $2,126.00 112.66$ 249.00$ 75.00$ 140.47$ $2,807.13 50.0%$1,403.57 Out of Home Placement Fees Old Foster Care/Detention/Shelter $0.00 100.0%$0.00 Child Fee 10.00$ $10.00 $10.00 10.00$ 20.00$ 10.00$ 10.00$ 20.00$ 10.00$ 10.00$ $120.00 100.0%$120.00 Parental Fee 288.28$ $451.00 1,464.00$ $2,203.28 100.0%$2,203.28 Refugee Cash $0.00 0.0%$0.00 Recoupment $616.00 758.00$ $764.00 $571.00 735.00$ 843.00$ 1,223.00$ 955.00$ 1,022.00$ 1,050.00$ 842.00$ 657.00$ $10,036.00 0.0%$0.00 Public Health $0.00 100.0%$0.00 County Attorney Fraud Felony Fraud - AFDC 431.00$ 625.00$ $1,056.00 25.0%$264.00 Felony Fraud - BSF $0.00 25.0%$0.00 Felony Fraud - FGA $0.00 50.0%$0.00 Felony Fraud - Food Stamps 57.00$ $57.00 35.0%$19.95 Felony Fraud - DHS TOP-treasurery offset program $0.00 18%$0.00 Felony Fraud - Food Stamp Recoupment $0.00 35%$0.00 Otter Tail County Collections 2016 Felony Fraud - GA $0.00 50.0%$0.00 Felony Fraud - GAMC $0.00 50.0%$0.00 Felony Fraud - MFIP $0.00 25.0%$0.00 Felony Fraud - MSA $0.00 50.0%$0.00 Felony Fraud - MNCare $0.00 0.0%$0.00 Felony Fraud - Medical Assistance $526.68 200.00$ 200.00$ $926.68 25.0%$231.67 Felony Fraud - MFIP Child Care 700.00$ $700.00 25.0%$175.00 Confession of Judgment - AFDC $0.00 25.0%$0.00 Confession of Judgment - Food Stamps $0.00 35.0%$0.00 Confession of Judgment - General Assistance $0.00 50.0%$0.00 Confession of Judgment - MFIP $0.00 25.0%$0.00 Confession of Judgment - BSF $0.00 25.0%$0.00 Confession of Judgment - Medical Assistance $108.95 $108.95 25.0%$27.24 ADH - AFDC $0.00 25.0%$0.00 ADH - Food Stamp $450.00 276.00$ $282.00 $325.00 125.00$ 125.00$ 200.00$ 250.00$ 300.00$ 287.50$ 328.18$ 400.00$ $3,348.68 35.0%$1,172.04 ADH - Food Stamp Recoupment $213.00 82.00$ $63.00 $111.00 171.00$ 134.00$ 71.00$ 103.00$ 283.00$ 220.00$ 120.00$ 296.00$ $1,867.00 35.0%$653.45 ADH - DHS TOP-treasurey offset program 1,331.10$ 90.60$ $1,421.70 17.5%$248.80 ADH - MFIP $75.00 2,067.00$ $2,011.00 $75.00 465.00$ $4,693.00 25.0%$1,173.25 ADH - MFIP Daycare $0.00 25.0%$0.00 ADH - BSF $0.00 35.0%$0.00 ADH - GA $100.00 50.00$ 100.00$ 50.00$ 100.00$ $400.00 50.0%$200.00 ADH - MSA $0.00 50.0%$0.00 ADH - Medical Assistance $0.00 25.0%$0.00 Inmate Fees $23.27 10,668.86$ $8,225.76 $6,130.82 $297.52 2,085.34$ 29.21$ 774.33$ 197.38$ 1,121.84$ 378.30$ 7,615.00$ $37,547.63 100.0%$37,547.63 Interim Assistance Agreement $406.00 426.00$ $20.00 $100.00 100.00$ 100.00$ 94.00$ 30.00$ 50.00$ 612.00$ $1,938.00 0.0%$0.00 20.00$ Respite Overpayments $0.00 100.0%$0.00 Chemical Dependency Assessments $25.00 36.00$ $275.00 $250.00 25.00$ 500.00$ $1,111.00 100.0%$1,111.00 County Attorney Disclosures $45.00 $90.00 $95.00 $60.00 $75.00 60.00$ 45.00$ 105.00$ 60.00$ 75.00$ 75.00$ 45.00$ $830.00 100.0%$830.00 County Attorney Probate Reimbursement $0.00 100.0%$0.00 Total Monthly Collections $70,098.45 $102,842.01 $71,078.93 $22,615.66 $48,666.89 $131,965.19 $26,777.49 $43,459.79 $21,038.21 $41,862.66 $78,950.96 $102,246.79 $761,583.03 $247,702.99 Type of AccountHuman Services Jun-Dec 99 2000 2001 2002 2003 2004 Totals County %Incentives AFDC $2,650.99 37,389.55$ 27,727.05$ 11,172.51$ 6,449.06$ 2,192.03$ $87,581.19 25.0%$21,895.30 Basic Sliding Fee $0.00 75.00$ 5,994.34$ 2,496.53$ 4,107.85$ 4,748.52$ $17,422.24 25.0%$4,355.56 County Burials $0.00 -$ -$ 13,896.82$ 36,186.75$ 24,793.82$ $74,877.39 100.0%$74,877.39 Detox $8,370.22 16,382.75$ 23,896.02$ 21,684.28$ 19,888.12$ 19,209.50$ $109,430.89 100.0%$109,430.89 Family General Assistance $220.00 1,717.00$ 573.15$ 887.37$ 1,301.00$ 1,572.00$ $6,270.52 50.0%$3,135.26 Food Stamps Household Error $0.00 -$ -$ 2,302.20$ 1,770.66$ 1,120.79$ $5,193.65 20.0%$1,038.73Agency Error $356.00 5,835.27$ 4,004.11$ 491.92$ 618.50$ 563.32$ $11,869.12 0.0%$0.00 General Assistance $3,009.42 11,671.45$ 14,680.64$ 10,484.98$ 3,416.01$ 3,512.54$ $46,775.04 50.0%$23,387.52 GRH Overpayments $0.00 207.00$ 2,688.28$ 11,943.44$ 20,236.54$ 12,225.85$ $47,301.11 50.0%$23,650.56 Cost Effective Insurance $0.00 -$ -$ -$ 200.00$ 100.00$ $300.00 10.0%$30.00 SLMB $0.00 -$ -$ -$ 410.90$ -$ $410.90 25.0%$102.73 General Assistance Medical Care $0.00 -$ -$ -$ 20.00$ 60.00$ $80.00 50.0%$40.00 Interim Assistance $0.00 -$ -$ -$ -$ 1,791.78$ $1,791.78 0.0%$0.00 Medical Assistance $0.00 743.33$ 5,217.88$ 2,399.99$ 17,127.58$ 1,942.44$ $27,431.22 23.0%$6,309.18 MA Estate Claims $31,793.29 255,090.04$ 241,122.60$ 150,100.30$ 320,338.26$ 478,748.29$ $1,477,192.78 23.0%$339,754.34 Alternative Care Recoveries $0.00 -$ -$ -$ 273.49$ 27,853.28$ $28,126.77 10.0%$2,812.68 MFIP $100.00 1,893.00$ 6,456.31$ 8,814.98$ 6,885.77$ 5,076.45$ $29,226.51 25.0%$7,306.63 MFIP Daycare $25.38 1,957.19$ 993.57$ 976.47$ 833.91$ 3,393.90$ $8,180.42 25.0%$2,045.11 Minnesota Supplemental Aide $548.00 2,207.50$ 1,314.00$ 1,254.59$ 2,392.19$ 1,433.10$ $9,149.38 50.0%$4,574.69 Out of Home Placement FeesOld Foster Care $9,275.48 16,886.51$ 5,537.41$ 3,002.25$ 18,188.67$ 1,222.00$ $54,112.32 100.0%$54,112.32 Child Fee $0.00 -$ 9,528.39$ 8,543.05$ 11,792.01$ 7,025.88$ $36,889.33 100.0%$36,889.33Parental Fee $0.00 130.00$ 10,131.03$ 7,478.83$ 5,709.62$ 17,318.47$ $40,767.95 100.0%$40,767.95 Refugee Cash $0.00 -$ -$ 1,108.00$ 646.00$ -$ $1,754.00 0.0%$0.00 Recoupment $0.00 12,668.67$ 11,980.50$ 13,577.48$ 9,213.00$ 4,979.00$ $52,418.65 0.0%$0.00 Public Health $0.00 237.33$ 4,244.70$ 493.86$ 655.64$ 862.38$ $6,493.91 0.0%$0.00 County Attorney Fraud Felony Fraud - AFDC $11,587.77 64,135.82$ 36,915.67$ 16,212.63$ 8,910.46$ 13,951.05$ $151,713.40 25.0%$37,928.35Felony Fraud - BSF $0.00 -$ -$ 100.00$ 349.00$ 2,812.25$ $3,261.25 25.0%$815.31 Felony Fraud - FGA $0.00 -$ -$ 621.00$ 1,168.00$ -$ $1,789.00 50.0%$894.50 Felony Fraud - Food Stamps $0.00 -$ -$ 1,765.50$ 1,878.23$ 3,048.00$ $6,691.73 35.0%$2,342.11 Felony Fraud - GA $0.00 -$ -$ 153.00$ 50.00$ 1,125.32$ $1,328.32 50.0%$664.16 Felony Fraud - GAMC $0.00 -$ -$ 150.00$ 177.00$ 50.00$ $377.00 50.0%$188.50 Felony Fraud - MFIP $0.00 -$ -$ 3,451.00$ 9,440.07$ 3,477.34$ $12,891.07 25.0%$4,511.87 Felony Fraud - MSA $0.00 -$ -$ 1,613.00$ -$ 10.00$ $1,623.00 50.0%$811.50Felony Fraud - MNCare $0.00 -$ -$ -$ -$ 17,136.53$ $17,136.53 0.0%$0.00 Felony Fraud - Medical Assistance $0.00 -$ -$ 19,476.12$ 8,540.77$ 6,909.36$ $34,926.25 23.0%$8,033.04 COJ - AFDC $0.00 5,594.42$ 6,155.38$ 3,738.00$ 159.00$ 868.20$ $16,515.00 25.0%$4,128.75COJ - Food Stamps $0.00 -$ -$ 98.75$ 4,626.17$ -$ $4,724.92 35.0%$1,653.72 COJ - General Assistance $0.00 -$ -$ 156.00$ -$ 114.00$ $270.00 50.0%$135.00COJ - MFIP $0.00 -$ -$ 466.07$ 200.00$ 247.00$ $913.07 25.0%$228.27 COJ - BSF $0.00 -$ -$ 968.20$ -$ -$ $968.20 25.0%$242.05COJ - Medical Assistance $0.00 -$ -$ 2,024.19$ 430.00$ -$ $2,454.19 23.0%$564.46 ADH - AFDC $0.00 -$ -$ -$ 912.00$ -$ $912.00 25.0%$228.00 ADH - Food Stamp $0.00 535.57$ 5,485.86$ 3,195.00$ 343.00$ 396.00$ $9,955.43 35.0%$3,484.40ADH - MFIP $0.00 -$ -$ 4,883.00$ 1,717.00$ 2,456.55$ $9,056.55 25.0%$2,264.14 ADH - MFIP Daycare $0.00 -$ -$ -$ -$ 120.00$ $120.00 25.0%$30.00ADH - BSF $0.00 -$ -$ -$ 696.00$ 128.52$ $824.52 25.0%$206.13 ADH - MSA $0.00 -$ -$ 1,488.00$ -$ 20.00$ $1,508.00 50.0%$754.00ADH - Medical Assistance $0.00 -$ -$ 2,401.00$ 2,456.13$ 100.00$ $4,957.13 23.0%$1,140.14 -$ Mobile Home Taxes $0.00 -$ 601.03$ 4,894.95$ 3,614.48$ 3,330.63$ $12,441.09 100.0%$12,441.09 Inmate Fee - OTC Jail $0.00 -$ -$ -$ -$ 1,523.00$ $1,523.00 100.0%$1,523.00 Total Monthly Collections - Collections Unit $67,936.55 $435,357.40 $425,247.92 $340,965.26 $534,328.84 $679,569.09 $2,483,405.06 $841,728.66 Otter Tail County Collections ,, CHEMICAL DEPENDENCY ASSESSMENT AND DETOXIFICATION FEES OUT OF HOME PLACEMENT FEES 2016 PROGRAM SUMMARY Attached are chemical dependency assessment (CDA) fees, detoxification fees and out of home placement fees collection statistics for the last five years. These programs are all mandated services that the State requires each County to provide for its residents. Payments received in 2016 under the category CDA Ins pertain to insurance reimbursements for chemical dependency assessments. These payments are received from Prepaid Medical Assistance and MNCare Program providers, (Blue Plus and Health Partners). The County submits chemical dependency assessment insurance claims for clients we serve whose insurance provider is MA/MNCare Blue Plus or Health Part�ers. Payments under the categories CDA Fees and Detox Fees are personal payments from the client receiving those services. Payments received under categories Child Inc Rec (CIR), CIR Redirects, Parental Fees (PF), CIR Probation, PF Probation and Other Co Rec pertain to reimbursement for all non-IV-E out of home placements. Payments under Child Inc Rec, Redirected CIR and Parental Fees are associated with placement payments that the Human Services budget paid. Payments under CIR Probation and PF Probation are associated with placement payments that the Probation Services budget paid. The payments mentioned above are personal payments from parents and unearned income attributed to the child in placement and can be from child support, SSI/RSDI benefits and subsidized adoption assistance. Recoveries under OHP Ins/Other Co Rec are payments from other Counties that Otter Tail County is servicing a case for or has provided shelter or foster care for their residents. There are also payments from insurance providers for children in in-patient treatment programs. The County also receives federal reimbursement of approximately one half of the cost of care for the IV-E out of home placements that are handled through the Child Protection and Children's Mental Health Units. The IV-E reimbursements for 2016 were $125,818.00. The Rule 5 children's mental health reimbursements were $61,730. Neither of these recoveries were included on the statistic grid. 2016 Collection Statistics Month Child Inc Rec CIR Redirects Parental Fees CIR Probation PF Probation OHP Ins/Other Co Rec Detox Fees January $ 2,600.00 $ 9,369.65 $ 695.00 $ 1,689.00 $ 946.00 February $ 1,574.00 $ 9,639.22 $ 3,485.75 $ 4,525.98 $ 3,562.00 March $ 2,282.97 $ 10,073.32 $1,935.00 $ 5,369.00 $ 645.26 $ !April $ 2,371.00 $ 15,358.29 $ 2,261.00 $ 8,243.00 $ 2,813.29 Mav $ 1,013.00 $ 11,222.39 $ 452.00 $ 5,624.59 $ 652.00 June $ 2,735.00 $ 13,836.56 $ 802.00 $ 2,479.73 $ 1,343.00 July $ 850.00 $ 12,044.89 $593.00 $ 4,937.70 $ 758.00 AUQUSt $ 1,420.00 ! $15,514.96 $1,202.00 $ 3,793.70 $ 783.00 Seotember $ 3,088.00 $ 11,117.40 $ 543.00 $ 4,668.00 $ 847.00 October $ 5,065.00 $ 10,618.95 $ 405.00 $ 4,990.70 $ 1,429.77 $November $ 2,005.00 $ 10,121.51 $ 753.00 $ 2,430.11 $ 1,198.70 $December $ 3,640.00 $11,790.77 $ 1,080.00 $ 633.72 $ 955.70 $ YTD $ 28,643.97 $ 140,707.91 $ 14,206.75 $ 49,385.23 $15,933.72 $ Recoveries not included in the statistics above are: IV-E foster care reimbursements= $125,818.00 Rule 5 foster care facilities= $61. 730.00 $ 80.00 $ 290.00 2,890.00 I $422.00 $ 340.00 $ 327.00 $ 1,484.00 $ 85.00 $ 295.00 $ 255.00 1,020.00 $225.00 680.00 $ 1,730.00 2,720.00 $ 2,971.00 7,310.00 $ 8,504.00 CUA Fees CUA lns TOTALS $700.00 $1,390.90 $ 17,470.55 $1,050.00 $1,462.58 $ 25,589.53 $1,200.00 $1,381.86 $ 26,199.41 $1,950.00 $2,715.76 $ 36,052.34 $1,650.00 $1,869.83 $ 22,810.81 $1,800.00 $2,709.74 $ 27,190.03 $950.00 $1,579.88 $ 21,798.47 $2,050.00 $3,184.66 $ 28,243.32 $1,800.00 $1,589.84 $ 23,908.24 $1,050.00 $1,119.92 $ 25,924.34 $1,550.00 $2,284.76 $ 22,753.08 $1,909.96 $719.92 $ 26,421.07 $17,659.96 $22,009.65 $ 304,361.19 2014 Collection Statistics Month Child Inc Rec CIR Redirects Parental Fees CIR Probation PF Probation OHP Ins/Other Co Rec January $ 920.00 $4,813.66 $ 637.00 $ 3,667.37 $ 1,670.50 February $ 3,095.91 s 5,693.72 $ 744.00 $ 5,948.83 $ 4,493.00 $ March $ 2,002.00 $ 6,026.13 $ 1,052.83 $ 3,604.93 $ 3,274.00 $ April $ 3,492.50 $ 7,244.70 $ 832.50 $ 2,996.91 $ 528.00 $ May $ 1,745.38 $ 4,417.40 $ 873.39 $ 2,409.19 $ 778.00 $ June $ 1,112.00 $ 7,762.62 $ 714.00 $ 1,491.54 $ 786.00 $ July $ 1,149.00 $ 5,441.16 $ 768.00 $ 1,925.43 $ 766.00 $ August $ 148.00 $ 8,010.91 $ 743.45 $ 2,196.76 $ 488.00 $ September $ 1,343.00 $ 9,096.90 $ 586.00 $ 2,009.72 $ 1,123.00 $ October $ 4,112.00 $ 6,169.80 $ 656.16 $ 2,501.25 $ 2,443.00 $ November $ 1,648.00 $ 8,287.87 $ 597.00 $ 4,718.77 $ 313.00 $ December $ 2,671.00 $ 5,007.88 $ 919.00 $ 3,209.58 $ 577.00 $ YfD $ 23,438.79 $ 77,972.75 $ 9,123.33 $ 36,680.28 $17,239.50 $ Recoveries not included in the statistics above are: Detox insurance reimbursements = $68,005.88 IV-E foster care reimbursements= $57,674.00 2015 Collection Statistics 4,739.28 23,972.12 4,577.44 5,067.88 314.18 19,389.87 9,873.90 5,135.15 5,135.15 5,185.60 5,135.15 88,525.72 Month Child Inc Rec CIR Redfrects Parental Fees CIR Probation PF Probation OHP Ins/Other Co Rec January $ 648.00 $ 5,655.22 $ 700.00 $ 1,901.38 $ 512.00 $ February $ 3,285.80 $ 8,870.60 $ 834.00 $ 3,658.11 $ 3,350.00 $ March $ 1,797.00 $ 7,147.58 $2,640.00 $ 6,585.03 $ 1,776.04 $ April $ 5,041.00 $ 10,458.61 $ 1,086.00 $ 2,997.36 $ 1,515.00 $ May $ 3,558.00 $ 6,042.08 $ 1,111.00 $ 3,181.97 $ 981.00 June $ 6,738.00 $ 6,704.62 $ 1,454.00 $ 2,928.08 $ 7,847.00 $ July $ 3,629.00 $ 6,185.35 $ 691.00 $ 3,833.84 $ 929.00 $ AUQUSt $ 4,361.00 $ 7,384.66 $ 741.00 $ 4,865.99 $ 524.00 $September $ 6,638.00 $ 7,063.24 $ 1,254.72 $ 3,441.62 $ 387.00 October $ 2,346.00 $ 6,792.72 $ 645.92 $ 8,942.56 $ 2,142.66 $ November $ 2,150.00 $ 7,132.87 $ 823.00 $ 4,452.06 $ 313.00 December $ 4,484.00 $ 11,833.75 "$ 897.00 $ 3,108.70 $ 837.00 YfD $ 44,675.80 $ 91,271.30 $ 12,877.64 $ 49,896.70 $21,113.70 $ Recoveries not lncluded in the sttistics above are: Detox insurance reimbursements= $57,176.04 IV-E foster care reimbursements= $110,766.80 4,969.50 5,135.15 5,356.80 4,838.40 5,184.00 6,725.88 6,504.00 5,356.80 44,070.53 Detox Fees CDA Fees CDAlns TOTALS $ 2,732.54 $925.00 $1,091.92 $ 16,457.99 $ 404.30 $1,425.00 $801.98 $ 27,346.02 $ 738.20 $2,175.00 $356.96 $ 43,202.17 $ 3,174.23 $1,350.00 $1,518.90 $ 25,715.18 $ 2,849.00 $1,075.00 $1,143.90 $ 20,359.14 $ 750.00 $870.00 $1,953.84 $ 15,754.18 $ 1,474.20 $1,300.00 $1,448.88 $ 33,662.54 $ 2,634.10 $1,355.00 $304.98 $ 25,755.10 $ 1,860.30 $950.00 $338.96 $ 22,443.03 $ 3,120.00 $1,800.00 $927.92 $ 26,865.28 $ 1,181.07 $950.00 $1,643.90 $ 24,525.21 $ 1,012.00 $800.00 $1,070.88 $ 20,402.49 $21,929.94 $14,975.00 $12,603.02 $ 3.02,488.33 Detox Fees CUA Fees CDA Ins TOTALS $ 2,247.10 $400.00 $250.00 $ 17,283.20 $ 1,376.60 $1,300.00 $1,341.92 $ 29,152.18 $ 584.60 $850.00 $1,796.84 $ 28,533.89 $ 746.20 $375.00 $606.96 $ 27,664.53 $ 817.05 $175.00 $780.94 $ 16,647.04 s 745.00 $2,050.00 $1,262.90 $ 34,913.60 $ 1,901.40 $2,950.00 $1,759.90 $ 28,605.37 $ 1,205.00 $1,275.00 $551.98 $ 27,412.63 $ 3,292.12 $950.00 $1,314.88 $ 24,341.58 $ 1,061.62 $1,650.00 $2,037.80 $ 30,976.08 $ 2,981.30 $1,150.00 $.1,137.90 $ 20,140.13 $ 2,129.00 $1,600.00 $2,296.84 $ 21,186.29 $19,086.99 $14,725.00 $15,138.86 $ 312,856.52 2012 Collection Statistics Month Child Inc Rec CIR Redirects Parental Fees CIR Probation PF Probation Other Co Rec Detox Fees CDA Fees CDA Ins TOTALS January $ 1,900.08 $3,235.16 $ 1,340.00 $ 2,799.04 $ 669.00 $ 518.00 $1,300.00 $658.94 $ 12,420.22 February $ 2,993.00 $ 4,580.61 $ 1,313.00 $ 2,366.31 $ 2,442.00 $ 2,423.60 $2,025.00 $750.00 $ 18,893.52 March $ 2,044.00 $4,153.51 $ 1,157.05 $ 1,726.48 $ 1,051.00 $ 2,371.40 $1,100.00 $804.98 $ 14,408.42 April $ 1,380.00 $ 9,040.55 $ 945.32 $ 2,113.37 $ 1,033.00 $ 89.94 $ 2,267.30 $2,022.15 $875.00 $ 19,766.63 May $ 1,755.00 $ 5,083.07 $ 1,152.26 $ 1,218.82 $ 748.00 $ 716.55 $2,550.00 $375.00 $ 13,598.70 June $ 3,383.12 $ 5,784.33 $ 1,005.00 $ 814.66 $ 267.00 $ 324.00 $1,880.00 $375.00 $ 13,833.11 July $ 1,733.00 $ 6,783.41 $ 1,073.00 $ 1,253.54 $ 1,019.00 $ 1,502.98 $1,300.00 $250.00 $ 14,914.93 AUQUSt $ 2,906.00 $ 6,734.92 $ 1,008.00 $ 1,973.83 $ 985.00 $ 1,247.30 $2,200.00 $601.22 $ 17,656.27 September $ 2,021.00 $6,488.98 $ 804.00 $ 2,049.14 $ 426.15 $ 79.94 $ 2,304.36 $1,800.00 $6,977.26 $ 22,950.83 October $ 4,723.00 $ ·7,212.15 $ 1,098.00 $ 912.46 $ 532.45 $ 1,851.38 $2,000.00 $1,428.94 $ 19,758.38 November $ 4,316.00 $ 7,093.89 $ 911.00 $ 1,883.29 $ 465.30 $ 1,325.00 $1,200.00 $1,137.90 $ 18,332.38 December $ 2,337.00 $ 12,391.28 $ 1,088.00 $ 1,328.92 $ 926.30 $ 592.74 $1,200.00 $789.94 $ 20,654.18 YTD $ 31,491.20 $ 78,581.86 $ 12,894.63 $ 20,439.86 $10,564.20 $ 169.88 $17.,444.61 $20,577.15 $15,024.18 $207,187.57 Recoveries not included in the statlstics above are: Detox insurance reimbursements = $65,686.90 IV-E foster care reimbursements= $2,669.71 2013 Collection Statistics Month Child Inc Rec CIR Redirects-Parental Fees CIR Probation PF Probation OHP Jns/other Co Rec January $ 6,296.88 $7,148.04 $ 1,284.00 $ 1,770.39 $ 502.00 February $ 2,664.00 $ 7,556.57 $ 1,524.00 $ 3,062:32 $ 2,556.00 $March $ 4,865.00 $ 7,809.85 $ 1,315.00 $ 1,421.05 $ 1,651.08 April $ 3,162.00 $ 9,009.59 $ 907.00 $ 732.89 $ 1,136.30 $May $ 3,255.00 $ 5,375.74 $ 748.00 $ 1,163.30 $ 1,302.23 $June $ 3,967.00 $ 5,016.00 $ 829.00 $ 1,061.30 $ 1,003.00 $July $ 3,742.00 $ 7,625.32 $ 9Z3.66 $ 2,661.52 $ 693.00 August $ 2,225.00 $ 7,756.47 $ 692.50 $ 1,924.66 $ 2,278.00 $September $ 3,829.22 $ 7,657.65 $ 649.00 $ 2,667.57 $ 1,106.00 $ October $ 1,846.00 $ 5,096.65 s 786.00 $ 3,621.85 $ 1,507.00 November $ 1,351.00 $ 793.29 ·s 1,027.50 $ 3,031.02 $ 603.00 December $ 1,923.00 $ 13,147.63 $ 785.00 $ 5,322.97 $ 664.15 YTD $ 39,126.10 $ 83,992.80 $ 11,470.66 $ 28,440.84 $15,001.76 $ Recoveries not included in the statistics above are: Detox insurance reimbursements= $51,059.02 IV-E foster care reimbursements= $2,757.54 12,447.54 4,166.68 7,768.65 4,613.11 228.46 13,938.79 43,163.23 Detox Fees CDA Fees CDA/ns TOTALS $ 1,008.96 $1,700.00 $1,213.92 $ 20,924.19 $ 648.00 $2,850.00 $500.00 $ 33,808.43 $ 1,497.20 $1,525.00 $ 20,084.18 $ 1,614.00 $1,350.00 $581.72 $ 22,660.18 $ 1,432.00 $1,725.00 $1,036.94 $ 23,806.86 $ 1,762.00 $350.00 $356.96 $ 18,958.37 $ 1,726.10 $700.00 $2,198.88 $ 20,270.48 $ 740.40 _$3,050.00 $1,146.90 $ 20,042.39 $ 265.00 $1,950.00 $375.00 $ 32,438.23 $ 3,042.00 $1,775.00 $911.94 $ 18,586.44 .$ 1,285.93 $1,050.00 $1,140.90 $ 10,282.64 $ 640.00 $900.00 $1,265.90 $ 24,648.65 $15,661.59 $18,925.00 $10,729.06 $266,511.04 Year NbrReports Screen Out Screen In 2012 562 308 254 2013 687 436 251 2014 789 479 310 2015 982 565 417 2016 594 198 396 -I2016 r-1_ I2015 r-, I2014 , .. -= 1:'-1 l2013 = ,.......... I2012 0 200 2012 Percent of In 54.8 Screen In 254 Screen Out 308 Nbr Reports 562 Percent of In 54.8 36.5 39.3 42.5 66.7 CP Reports I I" I 400 600 800 2013 2014 36.5 39.3 251 310 436 479 687 789 1000 201.5 2016 42.5 66.7 417 396 565 198 982 594 1200 l •Percent of In Screen In 11 Screen Out •Nbr Reports Years Report Increase Screen In 2012-2016 5.7 55.9 CP Increase Screen In Report Increase � 0.0 10.0 20.0 30.0 40.0 50.0 60.0 Report Increase Screen In CP Increase 5.7 55.9 -16- Otter Tail County Human Services Child Protection and Child Welfare Services FY 2016 Child Protection Assessment Activity - 2016 o Reports Received Alleging Child Maltreatment o Reports Received Alleging Child Maltreatment 846 o Child Welfare Reports 83 Total 929 o Number of Reports Opened for Assessment 400 o Number of Child Welfare Reports Opened for Assessments 56 Total Reports Assigned for Assessment Child Protection Reports Screened In – 37% increase 456 Traditional Investigation o Determined 50 o Not Determined 76 o Unable to Conclude 5 o Pending 14 o CP Services Needed 61 Total Number of Investigations 145 Family Assessments o CP Services Needed 46 o CP Services Not Needed 0 o CP Services Not Needed/Not Agreed Upon 139 o CP Services Not Needed/Agreed Upon 2 o Unable to Conclude 4 o Pending 30 Total Number of Family Assessments 221 Facility Investigation o Maltreatment Occurred 3 o CPS Services Needed 2 o Pending 0 Total Maltreatment Reports 5 Total Number of Workgroups Assigned 2016 480 Total Number of cases opened to Case Management 2016 90 Out of Home Placements – Children by Setting o Conversion 0 o Runaway (from placement) – legacy 0 o Foster family home – relative 43 o Foster family home – non-relative 48 o Foster home – corporate/shift staff 2 o Group home 1 o Residential treatment center 7 o Supervised independent living 1 o Pre-adoptive home – relative 0 o Pre-adoptive home – non-relative 0 o Pre-kinship home – relative 19 o Unauthorized absence 1 o Juvenile correctional facility (non-secure, 12 or fewer children)4 o Juvenile correctional facility (non-secure, 13 or more children)2 o Correctional facility (locked)0 o Non-custodial parent’s home 8 o Child’s reunification home 20 o ICF-DD 0 o Hospital 8 o Camp 0 o Total 100 -16- Otter Tail County Human Services Child Protection and Child Welfare Services FY 2016 Court Action o Meeting with Human Services, County Attorney, Schools & Family 79 o Truancy Cases Opened in CW Case 10 Child in Need of Protection Services (CHIPS) o CHIPS Files 44 o Permanency CHIPS 26 o Voluntary CHIPS 7 Total Petitions/Families 77 Adoption/Custody Services Client Totals o Adoptions finalized in 2016 7 o Adoption cases remaining open on 12-31-16 4 Minor Parent Services Client Totals o Case Management Services 12 Parent Support Outreach Program (PSOP) Total Number of Cases 35 2016 Up in number of screen in reports from 2015 (456/437) Down in overall received (929 – 1,051) Number of assigned cases up (480/468) Assigned Case Management Cases down (90/103) Number of children placed up (100/68) Truancy Meetings up (79/45) Court Filings down (77/78) Minor Parents same (12/11) PSOP same (35/36) Child Abuse Prevention Proclamation WHEREAS, child abuse prevention is a community problem and finding solutions depends on involvement among people throughout the community; WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community. WHEREAS, effective child abuse prevention succeeds because of partnerships created between parents, practitioners, schools, faith communities, health care organizations, law enforcement agencies, and the business community; WHEREAS, family-serving, youth-focused prevention programs offer positive alternatives for young people and encourage parents and youth to develop strong ties to their communities; WHEREAS, all citizens need to be more aware of child abuse and neglect and its prevention within the community, and be involved in supporting parents to raise their children in a safe, nurturing society. NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby proclaim April 2017 as Child Abuse Prevention Month in Otter Tail County, and call upon all citizens, community agencies, religious organizations, medical facilities, and businesses to increase their participation in efforts to prevent child abuse and neglect, thereby strengthening the communities in which we live. Board Chair, Date Otter Tail County Board of Commissioners