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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 03/07/2017AGENDA PACKET March 7, 2017 BOARD OF COMMISSIONERS MEETING 2.1 Draft Minutes for 02.28.2017 2.2 County Warrants~Bills 3.0 Homeless Prevention Grant Fact Sheet 3.01 Homeless Prevention Support Resolution 4.0 Probation Annual Report 2016 4.01 Probation 2017 Overview 5.0 Highway Agenda Items 6.0 SW Board Resolution Greencorps 6.01 Transfer Bids Summary-2017 6.02 Transfer Bids-2017-Recommendations MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN February 28, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, February 28, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Chairman Doug Huebsch was absent. Approval of Agenda Vice-Chair Johnson called for approval of the Board agenda. Motion by Froemming, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of February 28, 2017, as presented. Consent Agenda Motion by Rogness, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. February 21, 2017 Board of Commissioners’ Meeting Minutes with Updates as Submitted by the Board Secretary 2. Warrants/Bills for February 28, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Issue Credit Cards for Deputies Allen Mekash and Aaron Sprout 2017 Boat and Water Safety Grant Agreement Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute the 2017 State of Minnesota Annual County Boat and Water Safety Grant Agreement, in the amount of $47,224, for the period of January 1, 2017 through June 30, 2018. The grant dollars are used towards water patrol salaries. Closed to the Public At 9:43 a.m., Vice-Chair Johnson declared the Board meeting closed to the public for purposes of discussing labor negotiation strategies regarding two (2) Law Enforcement Labor Services (LELS) Unions (non-licensed jailers/dispatchers & non-licensed supervisory) and the AFSCME Highway Union. Present were Attorney Mike Rengel; Commissioners Johnson, Lindquist, Froemming and Rogness; and Otter Tail County Attorney, Administrator, Human Resources Director and Board Secretary. Approval of Collective Bargaining Agreements At 10:00 a.m., Vice-Chair Johnson declared the meeting opened to the public. Motion by Lindquist, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute the following Collective Bargaining Agreements as recommended by the Human Resources Director and subject to ratification of the agreements by the respective union: AFSCME Highway Local Union No. 1830 January 1, 2017 – December 31, 2019 LELS Non-Licensed Jailers/Dispatchers Local No. 399 January 1, 2017 – December 31, 2019 LELS Non-Licensed Supervisors Local No. 399 January 1, 2017 – December 31, 2019 County Ditch #16 Kevin Fellbaum, County Ditch Inspector, and Howard Fullhart, DNR Fisheries Supervisor, discussed the culvert between Clitherall and Crane Lakes. Motion by Rogness, second by Lindquist and unanimously carried to authorize work in Ditch #16 including a culvert replacement and associated engineering work as proposed with all expenses to be paid by the Minnesota Department of Natural Resources (DNR). This work was originally authorized in the July 8, 2014, Board of Commissioners’ Minutes. OTC Board of Commissioners’ Minutes February 28, 2017 Page 2 Recess & Reconvene At 10:20 a.m., Vice-Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:23 a.m. Meeting Authorized Motion by Lindquist, second by Froemming and unanimously carried to authorize Commissioners’ attendance at the New Uses Ag Innovation Forum on Wednesday, March 22, 2017, at the Crowne Plaza in Minneapolis, MN. The Forum is being hosted by the Agricultural Utilization Research Institute (AURI). Goals & Strategic Planning Overview John Dinsmore, County Administrator, briefed the Board on the 2017-2018 Otter Tail County Goals & Strategic Planning Overview document. The document was based on recent planning activities facilitated by Heather Bandeen from the Association of Minnesota Counties (AMC). Mr. Dinsmore reviewed five (5) main goal areas: 1) County-wide Comprehensive Plan; 2) Succession Planning, Part I; 3) Succession Planning, Part II; 4) External Outreach; and 5) Technology. Discussion followed. Mr. Dinsmore indicated that Dr. Sicora will be consulting with the County to develop measurable performance standards as they relate to the strategic plan. Common Interest Community (CIC) Motion by Rogness, second by Froemming and unanimously carried to approve the Common Interest Community (CIC) No. 79 titled “Hidden Haven” located in GL 3 & 4, Section 23, Rush Lake Township; Rush Lake (56-141) GD. Administrative Ordinance A Public Hearing for revisions to the Administrative Ordinance was held at a regular County Board meeting on February 21, 2017. Motion by Rogness, second Lindquist and unanimously carried to adopt the Administrative Ordinance as reviewed and submitted by the County Attorney. EXTRACT OF MINUTES OF A MEETING OF THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA HELD: February 28, 2017 Pursuant to due call and notice thereof, a regular meeting of the Board of Commissioners of Otter Tail County, Minnesota, was held at the Otter Tail County Government Service Center in Fergus Falls, Minnesota on the 28th day of February, 2017, at 9:30 o'clock A.M. The following Commissioners were present: Johnson, Lindquist, Froemming and Rogness and the following were absent: Huebsch Commissioner Rogness introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B Otter Tail County Resolution No. 2017 – 17 A. WHEREAS, the Board of Commissioners of Otter Tail County, Minnesota (the "County") issued its $5,245,000 General Obligation Tax Abatement Bonds, Series 2007B, dated May 22, 2007 (the "Bonds"), of which $1,235,000 remains outstanding; and OTC Board of Commissioners’ Minutes February 28, 2017 Page 3 B. WHEREAS, the Board of Commissioners deems it desirable and in the best interests of the County to call the outstanding maturities of the Bonds, in the principal amount of $1,235,000, on April 4, 2017, in accordance with the resolution of the Board of Commissioners adopted on April 24, 2007, authorizing the issuance of the Bonds; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. Bonds to be Redeemed. All of the Bonds maturing, or subject to mandatory redemption, in the years 2018 through 2019, inclusive, shall be redeemed and prepaid on April 4, 2017 at par and accrued interest for the Bonds called. 2. Mailing of Notice of Call. The County Auditor-Treasurer shall cause the Notice of Call for Redemption attached hereto as Exhibit A to be mailed prior to April 4, 2017, the date for call, to the paying agent where the Bonds are payable and to all registered holders of the Bonds. 3. Deposit of Sufficient Funds. The County Auditor-Treasurer is hereby authorized and directed to deposit with the paying agent where the Bonds are payable prior to said call date sufficient funds to pay the principal and interest due on the Bonds called for redemption as of the call date. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lindquist and upon a vote being taken thereon, the following voted in favor thereof: Commissioners Johnson, Lindquist, Froemming and Rogness; and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Exhibit A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B OTTER TAIL COUNTY MINNESOTA NOTICE IS HEREBY GIVEN that by order of the Board of Commissioners of Otter Tail County, Minnesota, there have been called for redemption and prepayment on: April 4, 2017 those outstanding bonds of the City designated as General Obligation Tax Abatement Bonds, Series 2007B, dated May 22, 2007, having stated maturity dates or subject to mandatory redemption in the years 2018 through 2019, inclusive, and totaling $1,235,000 in principal amount. Year Amount CUSIP Number* 2018 $640,000 689597 CS9 2019 $595,000 689597 CT7 OTC Board of Commissioners’ Minutes February 28, 2017 Page 4 The bonds are being called at a price of par plus accrued interest to April 4, 2017, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at Bond Trust Services Corporation, in Roseville, Minnesota, on or before April 4, 2017. Dated: February 28, 2017 BY ORDER OF THE COUNTY BOARD OTTER TAIL COUNTY, MINNESOTA /s/ Wayne Stein County Auditor-Treasurer *The County shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders. Bid Award – S.A.P. 056-609-005 & Etc. Motion by Froemming, second by Rogness and unanimously carried to award the reconstruction and resurfacing of CSAH No. 9 project to the low bidder, Mark Sand & Gravel Co. of Fergus Falls, MN, at the bid price of $4,812,671.48. Phelps Mill Foundation Project Motion by Rogness, second by Froemming and unanimously carried to approve the appropriate County Officials’ signatures to execute an Agreement to evaluate and provide design for foundation repairs to the Phelps Mill building between the County of Otter Tail and BARR Engineering and Environmental Consultants. The motion authorizes engineering services including Phase 1, Phase 2a and Phase 2b at an estimated cost of $49,000. Adjournment At 11:29 a.m., Vice-Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 7, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes February 28, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 2/28/2017 OTC Board of Commissioners’ Minutes February 28, 2017 Exhibit A, Page 2 csteinba COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 3/2/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N Y D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:45AM csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 120.00 18,311.66 63.62 14.00 37.30 46.00 497.25 33,940.26 120.00 4,453.08 4,599.75 4,635.73 4,623.10 63.62 14.00 37.30 10.00 10.00 26.00 497.25 33,940.26 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13961 59 FINISHING LLC 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions13961 5982 A'VIANDS LLC 01-250-000-0000-6269 C1252000 MEALS 1/14-1/20/17 INV1900013511 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 MEALS 1/21-1/27/17 INV1900013604 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 MEALS 1/28-2/3/17 INV1900013704 Professional Services-Kitchen 01-250-000-0000-6269 C1252000 MEALS 2/4-2/10/17 INV1900014030 Professional Services-Kitchen 4 Transactions5982 765 AMERICAN WELDING & GAS INC 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions765 11977 ANDERSON/GREG 01-250-000-0000-6331 MEAL - TRAINING IN WALKER, MN 2/6/17 Meals And Lodging 1 Transactions11977 11472 AUTO FIX 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions11472 1755 BEN HOLZER UNLIMITED 50-000-000-0120-6290 MONTHLY COOLER RENT 60463L Contracted Services. 50-000-000-0130-6290 MONTHLY COOLER RENT 60529NYM Contracted Services. 50-000-000-0130-6290 DRINKING WATER 60657NYM Contracted Services. 3 Transactions1755 386 BRAUN INTERTEC CORPORATION 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions386 1227 CARR'S TREE SERVICE 10-302-000-0000-6350 SERVICE Maintenance Contractor 1 Transactions1227 Otter Tail County Auditor 59 FINISHING LLC A'VIANDS LLC AMERICAN WELDING & GAS INC ANDERSON/GREG AUTO FIX BEN HOLZER UNLIMITED BRAUN INTERTEC CORPORATION CARR'S TREE SERVICE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 179.64 1,173.00 550.88 1,025.03 8,371.00 93.25 820.00 369.81 135.97 43.67 1,173.00 550.88 1,025.03 8,371.00 7.99 38.39 46.87 820.00 369.81 26.50 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8930 CERTIFIED AUTO REPAIR 01-112-000-0000-6304 OIL CHANGE/STABILIZER BAR LINK 33851 Repair And Maintenance-Vehicle 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 2 Transactions8930 12785 CERTIFIED LABORATORIES 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions12785 1756 CHEMSEARCH 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions1756 13143 CI SPORT 01-201-000-0000-6526 ACCT 19736 OFFICE STAFF SHIRTS 632624 Uniforms 1 Transactions13143 13102 CIVIC PLUS 02-102-000-0000-6369 YEARLY CONTRACT 162033 Miscellaneous Charges 1 Transactions13102 32603 COOPERS TECHNOLOGY GROUP 01-112-000-0000-6404 ACCT 2189988050 HANGING FOLDER 416122 Coffee Supplies 01-250-000-0000-6406 ACCT 2189988556 SUPPLIES 415944 Office Supplies 01-250-000-0000-6406 ACCT 2189988556 SUPPLIES 416092 Office Supplies 3 Transactions32603 687 CUMMINS NPOWER LLC 01-112-101-0000-6342 ACCT 405023 FULL SERVICE 40033671 Service Agreements 1 Transactions687 36 DACOTAH PAPER COMPANY 50-399-000-0000-6485 ACCT 227162 SUPPLIES 44931 Custodian Supplies 1 Transactions36 3518 DEX MEDIA 01-061-000-0000-6201 ACCT 110245591 2/10/17 Communication Fees - Otter Tail County Auditor CERTIFIED AUTO REPAIR CERTIFIED LABORATORIES CHEMSEARCH CI SPORT CIVIC PLUS COOPERS TECHNOLOGY GROUP CUMMINS NPOWER LLC DACOTAH PAPER COMPANY csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula - Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 49.35 2,775.00 6,140.00 456.96 463.90 2,400.00 22.85 2,225.00 550.00 6,140.00 195.84 81.60 179.52 463.90 1,400.00 1,000.00 118.80 71.87 49.41 351.30 215.83 44.95 50.64 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-000-000-0000-6848 ACCT 110245589 2/18/17 Public Education 2 Transactions3518 13736 DM ENTERPRISES 22-622-000-0652-6369 EXCAVATOR HOURS & MOB 051670 Miscellaneous Charges 22-622-000-0670-6369 EXCAVATOR HOURS & MOB 051671 Miscellaneous Charges 2 Transactions13736 13525 EJ'S FLOOR COVERING 01-112-106-0000-6672 CARPET TILE & BASE FOR NYM 0020256 Remodeling Supplies 1 Transactions13525 35011 FERGUS FALLS DAILY JOURNAL 01-002-000-0000-6240 ACCT 3648 AMMEND ADMIN ORD FEB2017 Publishing & Advertising 01-063-000-0000-6240 ACCT 3648 PUBLIC ACCURACY FEB2017 Publishing & Advertising 01-123-000-0000-6240 ACCT 3648 MARCH 9 MEETING FEB2017 Publishing & Advertising 3 Transactions35011 2153 FERGUS POWER PUMP INC 10-304-000-0000-6300 SERVICE Building And Grounds Maintenance 1 Transactions2153 11145 GALLAGHER BENEFIT SERVICES INC 01-031-000-0000-6276 DBM EVALUATIONS CONSULT FEE 105285 Professional Services 01-031-000-0000-6276 HEALTH & WELFARE FEB 2017 110454 Professional Services 2 Transactions11145 392 GALLS LLC 01-201-000-0000-6491 ACCT 5290418 BATTER PACKS 006353470 General Supplies 01-201-000-0000-6526 ACCT 5290418 POLO SHIRTS 006967027 Uniforms SCHLUETER/BRIAN1500 01-201-000-0000-6526 ACCT 5290418 TRU-SPEC 006998429 Uniforms SIGGERUD/JUDY707 01-201-000-0000-6526 ACCT 5290418 BOOTS/SHIRTS/PANT 007009029 Uniforms DOLL/CARLA13965 01-201-000-0000-6526 ACCT 5290418 UNIFORM ITEMS 007009581 Uniforms 01-250-000-0000-6526 ACCT 5287917 TACTICAL TROUSERS 006806894 Uniforms 01-250-000-0000-6526 ACCT 5287917 STRAPS/HOLSTER 006884017 Uniforms Otter Tail County Auditor DEX MEDIA DM ENTERPRISES EJ'S FLOOR COVERING FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC GALLAGHER BENEFIT SERVICES INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula - - Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 1,412.88 46.00 150.64 758.67 191.67 35.12 31,465.75 431.10 24.75 36.00 52.94 25.65 300.54 46.00 150.64 320.85 106.95 84.85 246.02 151.19 8.00 32.48 35.12 31,465.75 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-250-000-0000-6526 ACCT 5287917 POLO/PANTS/GLOVES 006935222 Uniforms 01-250-000-0000-6526 ACCT 5287917 POCKET PANTS 006942553 Uniforms 01-250-000-0000-6526 ACCT 5287917 TACTICAL TROUSERS 006945088 Uniforms 01-250-000-0000-6526 ACCT 5287917 EARPIECE 006957341 Uniforms 01-250-000-0000-6526 ACCT 5287917 STRAP/KEEPER 006961523 Uniforms 01-250-000-0000-6526 ACCT 5287917 EARPIECES/ZIPPER 006982469 Uniforms 13 Transactions392 52564 GRAINGER INC 10-302-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions52564 11754 GRANITE ELECTRONICS 01-250-000-0000-6526 ACCT 03188 EARPIECE 150001930-1 Uniforms 1 Transactions11754 13522 GREATAMERICA FINANCIAL SVCS 01-041-000-0000-6243 3/20/17 STANDARD PAYMENT 20201541 Subscriptions 01-042-000-0000-6243 3/20/17 STANDARD PAYMENT 20201541 Subscriptions 01-043-000-0000-6243 3/20/17 STANDARD PAYMENT 20201541 Subscriptions 50-000-000-0000-6406 3/22/17 STANDARD PAYMENT 20220388 Office Supplies 4 Transactions13522 983 HENNING AUTO PARTS INC 10-304-000-0000-6572 PARTS & SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 SERVICE Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions983 10642 HOMETOWN REPAIR 10-304-000-0000-6306 SERVICE Repair/Maint. Equip 1 Transactions10642 5835 HOUSTON ENGINEERING INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions5835 Otter Tail County Auditor GALLS LLC GRAINGER INC GRANITE ELECTRONICS GREATAMERICA FINANCIAL SVCS HENNING AUTO PARTS INC HOMETOWN REPAIR HOUSTON ENGINEERING INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 30.00 146.30 8,375.70 40.82 298.02 96.00 30.00 146.30 8,375.70 40.82 130.38 167.64 96.00 19.58 155.15 86.99 85.57 53.59 193.15 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 70 INDEPENDENT/THE 50-000-000-0000-6379 12 MONTH SUBSCRIPTION 3/7/17 Miscellaneous Charges 1 Transactions70 38100 INNOVATIVE OFFICE SOLUTIONS 50-000-000-0000-6406 ACCT 565373 SUPPLIES 030558 Office Supplies 1 Transactions38100 10049 INTERSTATE ENGINEERING INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions10049 8739 IVERSON/JAMES 01-201-000-0000-6526 GUN MAGAZINES, TASER HOLSTER 2/27/17 Uniforms 1 Transactions8739 11098 JAKE'S JOHNS LLC 50-000-000-0110-6290 TOILET RENTAL 4958 Contracted Services. 50-000-000-0130-6290 TOILET RENTAL/CLEANING 4958 Contracted Services. 2 Transactions11098 39324 JK SPORTS 01-250-000-0000-6526 2 JACKETS 85686 Uniforms AABERG/JANICE203 1 Transactions39324 3191 KEEPRS INC 01-201-000-0000-6526 OTTERTAISD COLLAR BRASS 334406 Uniforms 01-201-000-0000-6526 OTTERTAISD SUPERSHIRT 334691 Uniforms WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 OTTERTAISD CARGO PANTS 334691-01 Uniforms WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 OTTERTAISD SUPERSHIRT 336256 Uniforms SPROUT/AARON5608 01-201-000-0000-6526 OTTERTAISD STRONGARM W/ SHEATH 336362 Uniforms KRUPICH/JEREMIAS8279 01-201-000-0000-6526 OTTERTAISD SUPERSHIRT 336482 Uniforms PETERSON/CHRIS11583 Otter Tail County Auditor INDEPENDENT/THE INNOVATIVE OFFICE SOLUTIONS INTERSTATE ENGINEERING INC IVERSON/JAMES JAKE'S JOHNS LLC JK SPORTS csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 873.33 520.56 232.00 127.15 88.57 63.58 433.80 86.76 232.00 15.40 147.06 132.28 2,034.27 56.95 95.45 37.79 120.47 5.60 11.51 24.98 373.97 60.42 107.02 511.20 2,182.57 120.47 16.08 75.00 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-250-000-0000-6526 OTTERJAIL BLAUER SHIRTS 334249 Uniforms KELLER/ALLAN486 01-250-000-0000-6526 OTTERJAIL SUPERHIRT 334472 Uniforms FLODEN/BRENT2967 01-250-000-0000-6526 OTTERJAIL SUPERHIRT 335319 Uniforms SWIONTEK/BRIAN5331 9 Transactions3191 40336 KELLY SERVICES INC 01-112-000-0000-6270 L EGGEN W/E 2/12 06091506 Misc Professional-Kelly 01-112-000-0000-6270 L EGGEN W/E 2/19 07095529 Misc Professional-Kelly 2 Transactions40336 339 LAKE REGION DENTAL 01-250-000-0000-6432 ACCT 898 J JONES 2/8/17 Medical Incarcerated 1 Transactions339 79 LAKE REGION HEALTHCARE 01-250-000-0000-6432 VISIT 2664375-0001 H MORTENSON 1/20/17 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/10-11/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/12-13/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0001 M TITERA 12/14-15/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0002 M TITERA 12/14-15/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0002 M TITERA 12/14/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0002 M TITERA 12/14/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0002 M TITERA 12/14/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2635322-0002 M TITERA 12/15/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2640859-0001 R OLSON 12/20/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2646476-0001 M TITERA 12/29/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/6-9/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/6/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/6/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/7-10/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0001 J EIDEN 12/7-13/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/7/16 Medical Incarcerated 01-250-000-0000-6432 VISIT 2628688-0002 J EIDEN 12/9-11/16 Medical Incarcerated 10-302-000-0000-6369 SERVICE Miscellaneous Charges Otter Tail County Auditor KEEPRS INC KELLY SERVICES INC LAKE REGION DENTAL csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 6,128.49 23.45 930.00 144.99 3,944.45 427.11 163.91 362.72 23.45 465.00 465.00 144.99 3,928.95 15.50 427.11 26.57 137.34 202.74 159.98 7,276.93 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 19 Transactions79 14614 LANDS' END BUSINESS OUTFITTERS 01-201-000-0000-6526 ACCT 3233808 MESH SHIRT 4728040 Uniforms WINDELS/LORI8425 1 Transactions14614 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 CARDBOARD 71262 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71272 Contracted Services. 2 Transactions81 41525 LARUM/PAT 01-061-000-0000-6330 MILEAGE JAN & FEB 2017 3/7/17 Mileage 1 Transactions41525 10883 LEIGHTON BROADCASTING/DL 01-121-000-0000-6239 PRE-PAID LINKVET ADS 3/7/17 MDVA Grant 50-000-000-0000-6240 GREEN HANDED 12/1/16 FF4042457-5 Publishing & Advertising 2 Transactions10883 1022 LITTLE FALLS MACHINE INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1022 511 M-R SIGN COMPANY INC. 10-302-000-0000-6515 SUPPLIES Signs And Posts 10-303-000-0000-6501 SUPPLIES Engineering And Surveying Supplies 2 Transactions511 36132 MARCO INC ST LOUIS 01-101-000-0000-6342 ACCT 35700038 324956200 Service Agreements 01-122-000-0000-6342 ACCT 35700038 324700434 Service Agreements 2 Transactions36132 2721 MARCO TECHNOLOGIES LLC 01-061-000-0000-6680 ACCT OT00 AIRONET ACCESS POINT 4061426 Computer Hardware Otter Tail County Auditor LAKE REGION HEALTHCARE LANDS' END BUSINESS OUTFITTERS LARRY OTT INC TRUCK SERVICE LARUM/PAT LEIGHTON BROADCASTING/DL LITTLE FALLS MACHINE INC M-R SIGN COMPANY INC. MARCO INC ST LOUIS csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 7,667.15 8,975.15 590.00 100.00 1,776.00 38,103.88 39.94 110.75 395.00 390.22 8,975.15 590.00 100.00 1,776.00 38,103.88 39.94 110.75 395.00 816.75 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-301-000-0000-6342 SERVICE AGREEMENT Service Agreements 2 Transactions2721 10425 MEND CORRECTIONAL CARE 01-250-000-0000-6449 HEALTHCARE SERVICES MAR 2017 123116-119 Medical Agreements 1 Transactions10425 87003 MIDWEST PRINTING CO 01-044-000-0000-6406 #10 REG ENVELOPES 2450 Office Supplies 1 Transactions87003 10933 MN DEPT OF TRANSPORTATION 10-303-000-0000-6242 REGISTRATION Registration Fees 1 Transactions10933 565 MN STATE AUDITOR 10-301-000-0000-6266 AUDIT Audit Cost 1 Transactions565 6012 MOORE ENGINEERING INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions6012 8373 NAPA FERGUS FALLS 01-112-101-0000-6572 ACCT 13040 IND BELT 674963 Repair And Maintenance Supplies 1 Transactions8373 597 NEWBORG/KEVIN 01-061-000-0000-6330 MILEAGE FEB 2017 FEB2017 Mileage 1 Transactions597 11384 NEWMAN PAINTING INC 01-112-108-0000-6572 MATERIALS & LABOR HR OFFICE 4049 Repair And Maintenance Supplies 1 Transactions11384 606 NORTHWEST IRON FIREMEN INC 01-112-101-0000-6572 REPLACE BLOWER MOTOR 32344 Repair And Maintenance Supplies Otter Tail County Auditor MARCO TECHNOLOGIES LLC MEND CORRECTIONAL CARE MIDWEST PRINTING CO MN DEPT OF TRANSPORTATION MN STATE AUDITOR MOORE ENGINEERING INC NAPA FERGUS FALLS NEWBORG/KEVIN NEWMAN PAINTING INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 816.75 591.10 129.72 17,646.50 62.50 5,252.58 1,174.97 591.10 129.72 17,646.50 62.50 714.54 4,538.04 50.00 200.00 42.80 575.00 96.30 34.45 125.00 42.80 8.62 255.54 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions606 9149 OBERMILLER NELSON ENGINEERING 01-112-109-0000-6572 PROJ 2016273 MECHANICAL STUDY 007824 Repair And Maintenance Supplies 1 Transactions9149 612 OLSON OIL CO INC 50-399-000-0000-6565 ACCT 20446 BALER OIL 12424 Fuels 1 Transactions612 6234 OPG-3 INC 14-061-000-0000-6680 50% PYMT LASERFISHE SYSTEM 1395-A Computer Hdwe And Disks 1 Transactions6234 14511 OSCAR TRONDJHEM 4-H 50-000-000-0000-6848 ELIZABETH CANISTER 2016 201605 Public Education 1 Transactions14511 7392 OTTERTAIL TRUCKING INC 50-000-000-0120-6290 HAULING CHARGES 33889 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 33889 Contracted Services. 2 Transactions7392 11457 PALMER/GEORGE 22-622-000-0000-6369 REGISTRATION 3/7/17 Miscellaneous Charges 22-622-000-0000-6369 PER DIEM 3/7/17 Miscellaneous Charges 22-622-000-0000-6369 MILEAGE 3/7/17 Miscellaneous Charges 22-622-000-0608-6369 PER DIEM 3/7/17 Miscellaneous Charges 22-622-000-0608-6369 MILEAGE 3/7/17 Miscellaneous Charges 22-622-000-0608-6369 MEALS 3/7/17 Miscellaneous Charges 22-622-000-0629-6369 PER DIEM 3/7/17 Miscellaneous Charges 22-622-000-0629-6369 MILEAGE 3/7/17 Miscellaneous Charges 22-622-000-0629-6369 MEAL 3/7/17 Miscellaneous Charges 9 Transactions11457 1412 PHILLIPE LAW OFFICE 01-013-000-0000-6262 56-PR-16-3867 M GRAHAM 12/30/16 Public Defender Otter Tail County Auditor NORTHWEST IRON FIREMEN INC OBERMILLER NELSON ENGINEERING OLSON OIL CO INC OPG-3 INC OSCAR TRONDJHEM 4-H OTTERTAIL TRUCKING INC PALMER/GEORGE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 255.54 466.79 59,901.00 361.77 12.00 150.00 31.06 8.88 16,290.59 466.79 59,901.00 361.77 12.00 150.00 31.06 8.88 16,290.59 782.96 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1412 11290 PHOENIX SUPPLY 01-250-000-0000-6452 KAKIS/BOXERS 11364 Prisioners Clothing Cost 1 Transactions11290 9166 RDO EQUIPMENT CO 10-302-000-0000-6675 SUPERIOR BROOM, UNIT #65 Machinery And Automotive Equipment 1 Transactions9166 9484 RDO TRUST #80-6130 01-112-000-0000-6572 ACCT 0313001 FRONT GAURD P28720 Repair And Maintenance Supplies 1 Transactions9484 5348 REHM/BAILEY 01-250-000-0000-6331 MEAL - JAIL CONFERENCE 2/6/17 Meals And Lodging 1 Transactions5348 675 RINGDAHL AMBULANCE INC 01-205-000-0000-6273 BODY TRANSPORT D GUNDERSON 201663 Coroner Expense 1 Transactions675 19005 SERVICE FOOD SUPER VALU 01-002-000-0000-6369 K3210 28FEB17 Miscellaneous Charges 1 Transactions19005 1262 SPENCER/SHARON 10-303-000-0000-6331 MEALS Meals And Lodging 1 Transactions1262 6321 SRF CONSULTING GROUP INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions6321 10646 STAPLES BUSINESS ADVANTAGE 10-301-000-0000-6406 SUPPLIES Office Supplies Otter Tail County Auditor PHILLIPE LAW OFFICE PHOENIX SUPPLY RDO EQUIPMENT CO RDO TRUST #80-6130 REHM/BAILEY RINGDAHL AMBULANCE INC SERVICE FOOD SUPER VALU SPENCER/SHARON SRF CONSULTING GROUP INC csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 782.96 222.57 735.31 1,951.84 15.00 1,745.45 436.50 79.81 142.76 32.98 198.94 110.49 257.96 134.94 1,086.26 257.63 607.95 15.00 1,661.95 83.50 436.50 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions10646 48183 STEINS INC 01-112-101-0000-6485 ACCT 00224000 AIR FRESHENER 775397-1 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 775905 Custodian Supplies 2 Transactions48183 168 STREICHERS 01-201-000-0000-6526 ACCT 974 MAG HOLDER I1249570 Uniforms AXNESS/JOE8651 01-201-000-0000-6526 ACCT 974 PANTS/HOLDER/LENS I1250227 Uniforms SEIM/GREG4026 01-201-000-0000-6526 ACCT 974 BADGE I1250393 Uniforms FITZGIBBONS/BARRY3528 01-250-000-0000-6526 ACCT 46698 I1246694 Uniforms 01-250-000-0000-6526 ACCT 46698 I1247911 Uniforms 5 Transactions168 14550 SUMMERVILLE ELECTRIC, INC. 01-112-102-0000-6572 FIX SPLICE ON PARKING LOT POLE 1979 Repair And Maintenance Supplies 01-112-101-0000-6572 CHANGED GFI NEAR LOAD DOCK 1980 Repair And Maintenance Supplies 01-112-108-0000-6572 LED LIGHTS 1982 Repair And Maintenance Supplies 3 Transactions14550 13433 SYNSTELIEN/TYLER 01-044-000-0000-6242 AMA APPLICATION 2/13/17 Registration Fees 1 Transactions13433 5380 TASER INTERNATIONAL 01-250-000-0000-6171 ACCT 109402 CARTRIDGE 1468740 Tuition And Education Expenses 01-250-000-0000-6171 ACCT 109402 HOLSTER 1469327 Tuition And Education Expenses 2 Transactions5380 42537 THIS WEEKS SHOPPING NEWS 10-303-000-0000-6240 NOTICE Publishing & Advertising 1 Transactions42537 Otter Tail County Auditor STAPLES BUSINESS ADVANTAGE STEINS INC STREICHERS SUMMERVILLE ELECTRIC, INC. SYNSTELIEN/TYLER TASER INTERNATIONAL THIS WEEKS SHOPPING NEWS csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 18.73 403.80 8,157.00 16,387.50 278.97 97.07 261.77 18.73 403.80 8,157.00 16,387.50 149.99 61.99 66.99 97.07 200.00 11.77 50.00 566.61 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1999 TNT REPAIR INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1999 14497 TOSHIBA FINANCIAL SERVICES 01-601-000-0000-6342 BILL ID 90136606589 66491102 Service Agreements 1 Transactions14497 9693 TOWMASTER 10-302-000-0000-6572 FALLS PLOW, UNIT #2115 Repair And Maintenance Supplies 1 Transactions9693 1018 ULTEIG ENGINEER'S INC 10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing 1 Transactions1018 753 UNIFORMS UNLIMITED INC 01-201-000-0000-6526 ACCT 854-1 WATERPROOF JACKET 41370-2 Uniforms KRUPICH/JEREMIAS8279 01-201-000-0000-6526 ACCT 854-1 PANTS 41752-2 Uniforms ANDERSON/JORDAN10998 01-201-000-0000-6526 ACCT 856-1 PANTS 41753-2 Uniforms BACKMAN/KELLY12978 3 Transactions753 3592 VAUGHN AUTO & MARINE CO 01-121-000-0000-6304 REPLACE THERMOSTAT '06 IMPALA 12019 Repair And Maintenance 1 Transactions3592 13863 WIEBE/JEFFREY JON 22-622-000-0000-6369 PER DIEM 1/19/17 Miscellaneous Charges 22-622-000-0000-6369 MILEAGE 1/19/17 Miscellaneous Charges 22-622-000-0000-6369 REGISTRATION 1/19/17 Miscellaneous Charges 3 Transactions13863 2086 ZIEGLER INC 50-000-000-0170-6306 ACCT 6842300 MAINTENANCE SW020095687 Repair/Maint. Equip Otter Tail County Auditor TNT REPAIR INC TOSHIBA FINANCIAL SERVICES TOWMASTER ULTEIG ENGINEER'S INC UNIFORMS UNLIMITED INC VAUGHN AUTO & MARINE CO WIEBE/JEFFREY JON csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 566.61 327,667.19 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions2086 Final Total ............86 Vendors 170 Transactions Otter Tail County Auditor ZIEGLER INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Copyright 2010-2016 Integrated Financial Systems 11:45AM3/2/17 Page 15Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts 69,298.64 1 8,371.00 2 220,023.40 10 17,646.50 14 4,211.74 22 8,115.91 50 327,667.19 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Capital Improvement Fund County Ditch Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC. FHPAP ADVISORY COMMITTEE FHPAP GRANT APPLICATION INPUT FOR July 1, 2017 – June 30, 2019 PROJECT OVERIEW Mahube-Otwa Community Action Partnership, Inc. is an existing Family Homeless Prevention and Assistance (FHPAP) grantee, serving Mahnomen, Hubbard, Becker, Otter Tail and Wadena Counties in Northwest, West Central and Central Minnesota. Mahube-Otwa has a diverse and active Family Homeless Prevention and Assistance Advisory Committee. Our FHPAP Advisory Committee is made up of community partners from all of our services counties and they oversee the program from a local perspective. Mahube-Otwa spends 8% of our FHPAP budget on Administration, 50% of our FHPAP budget on Support Services and 42% of our FHPAP budget on Direct Services. Our FHPAP direct services are targeted to any individual or family that meets the income criteria of 200% or below of the Federal Poverty Income Guidelines. We assist with the following services: First month’s rent Stabilization rent (past due rent) Rent Deposits Past due mortgage payments Multiple months of rental assistance Utility assistance Transportation (car repair) From July 1, 2015 through February 22, 2017, we have served: 271 households with prevention assistance (to prevent homelessness) 213 homeless households (find and obtain housing) 10 individuals with transportation repairs 100 individuals with utility assistance Mahube-Otwa has a housing caseworker that is housed in each of our county offices. The housing caseworkers provide case management to FHPAP households. We also provide or refer clients to financial literacy, employment assistance, health care, mental health treatment and substance abuse counseling. Our staff our trained to complete VI-SPDATS with homeless households which is an assessment tool to determine what type of housing would be the best match. The highest score would be permanent supportive housing. $720,000 TOTAL APPLICATION REQUEST OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING THE FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM OPERATED BY MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC. WHEREAS, Otter Tail County has a commitment to establish a collaborative and comprehensive system for addressing the housing needs of families, youth, and single adults who are homeless, or imminently at risk of becoming homeless, and WHEREAS, Otter Tail County recognizes that there is a need to continually improve the coordination of existing services currently made available by homeless service providers in Otter Tail County to assure a “continuum of care”; and WHEREAS, Otter Tail County recognizes the need to stabilize and maintain in their homes, families, youth and single adults at risk of becoming homeless; and WHEREAS, Otter Tail County recognizes the need to shorten the amount of time that families, youth and single adults stay in emergency shelters; and WHEREAS, Otter Tail County recognizes the need to eliminate repeat use of emergency shelters by families, youth and single adults; and WHEREAS, Otter Tail County recognizes the need to provide support services to homeless and high risk populations. NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they support the Mahube-Otwa Community Action Partnership, Inc. “Family Homeless Prevention and Assistance Program”. Duly adopted this ______ day of ____ at Fergus Falls, MN. Signatures: COUNTY BOARD OF COMMISSIONERS Otter Tail County, Minnesota ___________________________________ ___________________________________ Otter Tail County Probation Annual Report 2016 Page 1 of 23 JUVENILE OFFENSES 2016 DELINQUENT AND PETTY OFFENSES OFFENSE MALE FEMALE TOTAL ALCOHOL OFFENSE 21 28 49 ARSON 2 0 2 ASSAULT 3 3 6 BURGLARY 3 2 5 CONTROLLED SUBSTANCE CRIME 3 1 4 CRIMINAL DAMAGE TO PROPERTY 7 1 8 CRIMINAL SEXUAL CONDUCT 4 0 4 CONTRIBUTE TO DEPRIVATION OF A MINOR 1 0 1 CRIMINAL VEHICULAR OPERATION 1 0 1 CURFEW 2 2 4 DISORDERLY CONDUCT 7 5 12 DOMESTIC ASSAULT 1 1 2 DRINK AND DRIVE 2 2 4 DRIVING UNDER THE INFLUENCE 1 0 1 FALSE NAME TO POLICE 3 0 3 FALSE REPORT CRIME 0 1 1 FINANCIAL TRANSACTION CARD FRAUD 2 0 2 FLEE POLICE 1 0 1 FURNISHING ALCOHOL TO MINOR 0 1 1 HUNT PROTECTED BIRDS 3 0 3 LITTERING 1 0 1 OBSCENE PHONE CALLS 1 0 1 OBSTRUCTING LEGAL PROCESS 1 0 1 POSSESS TEAR GAS COMPOUND 1 0 1 POSSESSION OF DRUG PARAPHERNALIA 12 4 16 POSSESSION OF MARIJUANA 9 2 11 RECEIVE STOLEN PROPERTY 2 0 2 RECKLESS HANDLING OF FIREARM 1 0 1 STALKING 1 0 1 TAMPER WITH MOTOR VEHICLE 1 1 2 THEFT (MISDEMEANOR) 15 9 24 THEFT (GROSS MISDEMEANOR) 1 0 1 THEFT (FELONY) 1 0 1 TOBACCO OFFENSE 11 2 13 TRESPASS 6 3 9 VIOLATION OF HARASSMENT ORDER 3 1 4 ________ ________ ________ TOTAL 2016 134 69 203 ======== ======== ======== TOTAL 2015 155 67 222 TOTAL 2014 150 63 213 Otter Tail County Probation Annual Report 2016 Page 2 of 23 JUVENILE OFFENSES 2003 - 2016 DELINQUENT AND PETTY OFFENSES 0 50 100 150 200 250 300 350 400 Male Female Otter Tail County Probation Annual Report 2016 Page 3 of 23 JUVENILE OFFENSES 2016 TRAFFIC OFFENSE MALE FEMALE TOTAL CARELESS DRIVING 1 0 1 NO DRIVER’S LICENSE 9 2 11 NO INSURANCE 3 2 5 MISCELLANEOUS TRAFFIC OFFENSES 6 2 8 ________ ________ ________ TOTAL 2016 19 6 25 ======== ======== ======== TOTAL 2015 10 1 11 TOTAL 2014 14 4 18 Otter Tail County Probation Annual Report 2016 Page 4 of 23 JUVENILE OFFENSES 2004 - 2016 TRAFFIC 0 10 20 30 40 50 60 Male Female Otter Tail County Probation Annual Report 2016 Page 5 of 23 TOP TEN JUVENILE OFFENSES 2016 OFFENSE MALE FEMALE TOTAL ALCOHOL OFFENSE 21 28 49 THEFT (MISDEMEANOR) 15 9 24 POSSESS PARAPHERNALIA 12 4 16 TOBACCO 11 2 13 DISORDERLY CONDUCT 7 5 12 POSSESS MARIJUANA 9 2 11 TRESPASS 6 3 9 CRIMINAL DAMAGE TO PROPERTY 7 1 8 ASSAULT 3 3 6 BURGLARY 3 2 5 Otter Tail County Probation Annual Report 2016 Page 6 of 23 JUVENILE OFFENDER AGE REPORT 2016 AGE MALE FEMALE TOTAL TEN 1 0 1 ELEVEN 2 1 3 TWELVE 2 0 2 THIRTEEN 3 2 5 FOURTEEN 9 5 14 FIFTEEN 20 6 26 SIXTEEN 18 4 22 SEVENTEEN 26 18 44 ________ ________ ________ TOTALS 2016 81 36 117 JUVENILE OFFENDER RACE REPORT 2016 AGE MALE FEMALE TOTAL WHITE 69 27 96 HISPANIC 5 2 7 BLACK 3 4 7 AMERICAN INDIAN 2 3 5 ASIAN 2 0 2 ________ ________ ________ TOTALS 2016 81 36 117 Otter Tail County Probation Annual Report 2016 Page 7 of 23 JUVENILE CHARGES 2016 DELINQUENT/PETTY/TRAFFIC TYPE MALE FEMALE TOTAL DELINQUENT OFFENSES 35 9 44 PETTY OFFENSES 99 60 159 TRAFFIC 19 6 25 ________ ________ ________ TOTAL 2016 153 75 228 ======== ======== ======== TOTAL 2015 165 68 233 TOTAL 2014 164 67 231 JUVENILES PLACED ON PROBATION 2016* TYPE MALE FEMALE TOTAL PETTY MISDEMEANOR 9 2 11 MISDEMEANOR 50 29 79 GROSS MISDEMEANOR 12 2 14 FELONY 10 3 13 ________ ________ ________ TOTAL 2016 81 36 117 ======== ======== ======== TOTAL 2015 92 34 126 TOTAL 2014 89 38 127 *Unduplicated Offenders Placed on Probation Otter Tail County Probation Annual Report 2016 Page 8 of 23 JUVENILE SOURCE OF OFFENDERS REPORT 2016 SOURCE OF CLIENT MALE FEMALE TOTAL BECKER COUNTY SHERIFF’S OFFICE 2 1 3 BATTLE LAKE POLICE DEPARTMENT 7 0 7 CROW WING COUNTY SHERIFF’S OFFICE 1 0 1 DAKOTA COUNTY SHERIFF’S OFFICE 1 0 1 DOUGLAS COUNTY SHERIFF’S OFFICE 1 0 1 FERGUS FALLS POLICE DEPARTMENT 50 38 88 GRANT COUNTY SHERIFF’S OFFICE 1 0 1 MN DNR 3 0 3 MN HIGHWAY PATROL 7 1 8 OTTER TAIL COUNTY SHERIFF’S OFFICE 25 9 34 PARKERS PRAIRIE POLICE DEPARTMENT 6 0 6 PELICAN RAPIDS POLICE DEPARTMENT 3 2 5 PERHAM POLICE DEPARTMENT 1 3 4 STATE OF NORTH DAKOTA 1 0 1 WADENA COUNTY SHERIFF’S OFFICE 2 0 2 ________ ________ ________ TOTAL 2016 111 54 165 ======== ======== ======== TOTAL 2015 124 48 172 TOTAL 2014 117 46 163 Otter Tail County Probation Annual Report 2016 Page 9 of 23 CHEMICAL AWARENESS PROGRAM (CAP) 2016 JUVENILES AGE MALE FEMALE TOTAL 12 0 0 0 13 1 0 1 14 1 1 2 15 1 0 1 16 4 2 6 17 12 8 20 18 7 6 13 ________ ________ ________ TOTAL 2016 26 17 43 ======== ======== ======== TOTAL 2015 28 20 48 TOTAL 2014 33 23 56 JUVENILES REFERRED BY CITY THEY LIVE IN BATTLE LAKE 2 CLITHERALL 1 EAGLE BEND 1 ERHARD 3 FERGUS FALLS 20 HENNING 1 NEW YORK MILLS 1 OTTERTAIL 1 PARKERS PRAIRIE 1 PELICAN RAPIDS 5 PERHAM 3 RICHVILLE 2 WADENA 1 WENDELL 1 _____ TOTAL 43 *Tobacco offenses attend the CAP class after October 2010. Otter Tail County Probation Annual Report 2016 Page 10 of 23 THEFT CLINIC PROGRAM 2016 AGE MALE FEMALE TOTAL 10 0 0 0 11 2 0 2 12 0 0 0 13 1 0 1 14 0 0 0 15 0 3 3 16 1 3 4 17 7 0 7 18 4 1 5 ________ ________ ________ TOTAL 2016 15 7 22 ======== ======== ======== TOTAL 2015 14 9 23 TOTAL 2014 22 13 35 JUVENILES REFERRED BY CITY THEY LIVE IN FERGUS FALLS 13 HENNING 2 PARKERS PRAIRIE 1 PELICAN RAPIDS 1 PERHAM 2 UNDERWOOD 2 VERGAS 1 ______ TOTAL 22 Otter Tail County Probation Annual Report 2016 Page 11 of 23 ADULT OFFENSES PLACED UNDER SUPERVISION 2016 OFFENSE MALE FEMALE TOTAL ARSON 1 0 1 ASSAULT 8 1 9 ASSAULT (DOMESTIC) 26 10 36 CHECK FORGERY 0 1 1 CHILD ENDANGERMENT 1 0 1 CRIMINAL DAMAGE TO PROPERTY 2 0 2 CRIMINAL SEXUAL CONDUCT 1 0 1 CRIMINAL VEHICULAR HOMICIDE 0 1 1 DISORDERLY CONDUCT 10 3 13 DRIVING AFTER REVOCATION/CANCELLATION 6 0 6 DRUGS IN THE FIFTH DEGREE 1 1 2 DWI* 97 32 129 FALSE NAME TO POLICE 2 0 2 FALSELY REPORT CRIME 1 1 2 FINANCIAL TRANSACTION CARD FRAUD 0 2 2 FORGERY 0 2 2 INDECENT EXPOSURE 1 0 1 INTENT TO ESCAPE TAX 1 0 1 INTRODUCE CONTRABAND INTO JAIL 0 1 1 INTERFERE WITH 911 CALL 4 1 5 MALICIOUS PUNISHMENT OF A CHILD 1 0 1 MISTREAT ANIMALS 1 0 1 OBSTRUCT LEGAL PROCESS 2 2 4 PHARMACY DRUGS 1 0 1 POSSESSION OF MARIJUANA 1 0 1 POSSESSION OF PARAPHERNALIA 0 1 1 POSSESSION OF SYRINGES 1 2 3 RECEIVE STOLEN PROPERTY 1 0 1 REFUSE TO SUBMIT TO TESTING 11 2 13 STALKING 1 0 1 TAMPER WITH MOTOR VEHICLE 1 0 1 TERRORISTIC THREATS 1 0 1 THEFT (GROSS MISDEMEANOR) 3 0 3 THEFT (MISDEMEANOR) 3 5 8 TRAFFIC (MISDEMEANOR) 2 3 5 TRESPASS 2 0 2 UNDERAGE DRINK/DRIVE 0 2 2 VIOLATION OF HARASSMENT/RESTR ORDER 3 2 5 VIOLATION OF ORDER FOR PROTECTION 9 1 10 WEAPONS OFFENSE 1 0 1 ________ ________ ________ TOTAL 2016 207 76 283 ======== ======== ======== TOTAL 2015 256 83 339 TOTAL 2014 224 93 317 *Includes DWI Court Offenders Otter Tail County Probation Annual Report 2016 Page 12 of 23 ADULT SOURCE OF OFFENDERS REPORT 2016 SOURCE OF CLIENT MALE FEMALE TOTAL BATTLE LAKE POLICE DEPARTMENT 2 0 2 BECKER COUNTY SHERIFF’S OFFICE 2 3 5 CLAY COUNRY SHERIFF’S OFFICE 1 0 1 DAKOTA COUNTY SHERIFF’S OFFICE 2 0 2 DOUGLAS COUNTY SHERIFF’S OFFICE 3 1 4 FERGUS FALLS POLICE DEPARTMENT 42 39 81 GRANT COUNTY SHERIFF’S OFFICE 1 0 1 HENNEPIN COUNTY SHERIFF’S OFFICE 0 1 1 HENNING POLICE DEPARTMENT 1 1 2 HUBBARD COUNTY SHERIFF’S OFFICE 0 1 1 LYON COUNTY SHERIFF’S OFFICE 1 0 1 MEEKER COUNTY SHERIFF’S OFFICE 0 1 1 MN HIGHWAY PATROL 17 5 22 NEW YORK MILLS POLICE DEPARTMENT 5 1 6 OTTER TAIL COUNTY SHERIFF’S OFFICE 102 16 118 PELICAN RAPIDS POLICE DEPARTMENT 3 0 3 PERHAM POLICE DEPARTMENT 10 3 13 RAMSEY COUNTY SHERIFF’S OFFICE 1 0 1 STEARNS COUNTY SHERIFF’S OFFICE 3 0 3 WADENA COUNTY SHERIFF’S OFFICE 1 0 1 WILKIN COUNTY SHERIFF’S OFFICE 1 0 1 ________ ________ ________ TOTAL 2016 198 72 270 Otter Tail County Probation Annual Report 2016 Page 13 of 23 DWI COURT 2016 OFFENSE MALE FEMALE TOTAL DWI IN THE FIRST DEGREE (FELONY) 8 1 9 DWI IN THE SECOND DEGREE (GROSS MISD) 19 11 30 DWI IN THE THIRD DEGREE (GROSS MISD) 0 3 3 REFUSE TO TEST 1 0 1 TOTAL 2016 28 15 43 AGE OF OFFENDER: 20-29 11 2 13 30-39 6 4 10 40-49 5 5 10 50-59 3 3 7 60-69 2 0 1 70-79 1 1 2 ______ ______ ______ 28 15 43 GRADUATION FROM DWI COURT PROGRAM: 11 4 15 UNSUCCESSFUL TERMINATION: 0 0 1 CITY OF RESIDENCE CLITHERALL 3 BATTLE LAKE 1 DALTON 3 DENT 1 ELIZABETH 1 ERHARD 1 FERGUS FALLS 16 HENNING 1 NEW YORK MILLS 3 OTTERTAIL 1 PARKERS PRAIRIE 2 PELICAN RAPIDS 2 PERHAM 3 UNDERWOOD 1 VERGAS 2 WADENA 2 ______ 43 AVERAGE DWI COURT PARTICIPANT STARTING THE PROGRAM: MALE FEMALE DWI COURT REFERRAL OFFENSE GROSS MISD GROSS MISD NUMBER OF DWI’S 2.54 2.07 AGE 39.46 42.73 EMPLOYMENT STATUS FULL TIME PART TIME MARITAL STATUS SINGLE DIVORCED NUMBER OF CHILDREN 1.18 2.07 Otter Tail County Probation Annual Report 2016 Page 14 of 23 PRE-TRIAL RELEASE SUPERVISION 2016 PRE-TRIAL RELEASE SUPERVISION MALE FEMALE TOTAL REMOTE ELECTRONIC ALCOHOL MONITORING 60 24 84 25% of the electronic monitoring cases resulting in violation reports by Probation Officers. PRIMARY OFFENSES CHARGED: ASSAULT/DOMESTIC ASSAULT 1 0 1 INTERFERE WITH 911 CALL 1 0 1 CRIMINAL VEHICULAR OPERATION 1 0 1 DUI IN THE SECOND DEGREE 30 10 40 DUI IN THE THIRD DEGREE 22 13 35 DUI IN THE FOURTH DEGREE 1 0 1 REFUSE TO SUBMIT TO TESTING 4 1 5 ______ ______ ______ 60 24 84 AGE OF OFFENDER: MALE FEMALE TOTAL 18-29 18 8 24 30-39 15 4 19 40-49 7 0 7 50-59 10 9 19 60+ 10 3 13 ______ ______ ______ 60 24 84 Otter Tail County Probation Annual Report 2016 Page 15 of 23 ADULT OFFENDER AGE REPORT 2016 AGE MISD GROSS MISD TOTAL 18 – 20 12 6 18 21 – 30 31 52 83 31 – 40 23 41 64 41 – 50 16 27 43 51 – 60 7 22 29 61+ 13 7 20 ________ ________ ________ TOTALS 2016 102 155 257 ADULT OFFENDER RACE REPORT 2016 TYPE MISD GROSS MISD TOTAL ASIAN 0 0 0 WHITE 91 145 236 HISPANIC 1 2 3 BLACK 3 4 7 AMERICAN INDIAN 7 4 11 TOTAL 2016 102 155 257 TOTAL 2015 123 164 287 TOTAL 2014 129 166 295 Otter Tail County Probation Annual Report 2016 Page 16 of 23 OTTER TAIL COUNTY PRE-TRIAL BAIL EVALUATIONS 2016 MALE FEMALE TOTAL PRE-TRIAL BAIL EVALUATIONS 2016 75 31 106 COMPLETED 2015 99 49 148 OFFENSES REQUIRING JUDICIAL REVIEW ASSAULT IN THE FIFTH DEGREE 6 ASSAULT IN THE FOURTH DEGREE 2 DOMESTIC ASSAULT 60 INTERFERE WITH 911 CALL 6 VIOLATION OF NO CONTACT ORDER 2 VIOLATION OF ORDER FOR PROTECTION 11 VIOLATION OF HARASSMENT/RESTRAINING ORDER 19 ______ 106 OTTER TAIL COUNTY DRIVERS LICENSE REINSTATEMENT PROGRAM 2016 MALE FEMALE TOTAL COURT REFERRALS TO PROBATION 3 0 3 0 Defendants chose not to participate in the Driver’s License Program. 0 Received Driver’s License. Otter Tail County Probation Annual Report 2016 Page 17 of 23 OTTER TAIL COUNTY PROBATION PROGRAMS FOR 2016 JUVENILE OUT-OF-HOME PLACEMENTS: Out-of-Home Placements: 45 (2015 = 52; 2014 = 55) Juvenile Sex Offender Specific Treatment: 4 (2015 = 3; 2014 = 4) Shelter Care Placements: 12 (2015 = 14; 2014 = 17) Juveniles Held in Secure Detention: 75 (2015 = 76; 2014 = 64) Average Number of Days Held in Secure Detention: 10.87 (2015 = 8.86; 2014 = 8.39) Cost of Out of-Home Placements: $968,999.46 (2015 = $1,025,449.31; 2014 = $981,322.36) Cost of Secure Detention: $228,205.55 (2015 = $199,002.96; 2014 = $193,035.69) FINES: Total Number of Juveniles Fined: 177 (2015 = 158; 2014 = 144) Total Amount of Juvenile Fines Assessed: $12,220.00 (2015 = $11,495.00; 2014 = $12,100.00) Total Amount of Juvenile Fines Collected: $7,321.00 A total of $3,692.00 in fines was worked off through community service work. RESTITUTION: Total Number of Juveniles ordered to pay restitution: 36 Total Amount of Restitution Ordered: $59,149.00 Total Amount of Restitution Paid: $13,378.00 Otter Tail County Probation Annual Report 2016 Page 18 of 23 OTTER TAIL COUNTY PROBATION PROGRAMS FOR 2016 (CONTINUED) JUVENILE RESTITUTION WORK PROGRAM: Number of Juveniles Referred to Program: 8 Number of Hours Worked: 141.37 Amount Paid Out to Victims: $1,130.09 PROBATION RESTRUCTURE/MODIFICATION 2016 Number of Probation Case Modifications approved: 0 (2015 = 1, 2014 = 3) Additional Community Service Hours Imposed: 0 (2015 = 0, 2014 = 43) Additional Chemical Dependency Evaluations Assigned: 0 (2015 = 0, 2014 = 0) Additional Random Urinalysis Testing Authorized: 0 (2015 = 0, 2014 = 0) Cooperate with Intensive In-home Therapy: 0 (2015 = 1, 2014 = 0) COMMUNITY SERVICE: 188 Juveniles: 3,510 Community Service Work Hours Assigned 2,882 Community Service Work Hours Completed in Otter Tail County 307 Community Service Work Hours Completed in Other Counties 43 Adults: 3,097 Community Service Work Hours Assigned 1,943 Community Service Work Hours Completed in Otter Tail County 436 Community Service Work Hours Completed in Other Counties A total of 6,607 community service work hours were assigned during 2016. A total of 4,825 community service work hours were supervised in Otter Tail County worksites. A total of 743 community service work hours were supervised for Otter Tail County by another county. (2015 = 7,140.0 hours assigned; 2014 = 6,580.0 hours assigned) Department of Corrections Community Service Work Supervised by Otter Tail County Community Service Specialist: 5 Adults: 736 Community Service Work Hours Assigned 711 Community Service Work Hours Completed in Otter Tail County DISTRICT COURT REFERRALS: Pre-Sentence Investigations Conducted: 9 (2015 = 9; 2014 = 9) Gross Misdemeanor Bond Studies: 1 (2015 = 1; 2014 = 4) Domestic Abuse Investigations: 82 (2015 = 92; 2014 = 90) Accepted into Misdemeanant Diversion Program: 8 (2015 = 4; 2014 = 1) Otter Tail County Probation Annual Report 2016 Page 19 of 23 PROBATION SUPERVISION FEES 2016 Amount Amount Amount Collection Assessed Waived Collected Rate Adult Gross Misdemeanor Supervision Fees $9,600 $1,200 $5,850 Adult Misdemeanor Supervision Fees 7,450 1,500 3,575 Adult Transfer-In Gross Misdemeanor Supervision Fees 1,600 0 650 Adult Transfer-In Misdemeanor Supervision Fees 900 0 575 Adult Transfer Out Fees 850 0 500 Community Service Work Supervision Fees 200 50 100 Driver’s License Reinstatement Fees 200 0 300 DWI Court 1,700 0 920 Pre-Trial Conditional Release Fees 10,200 450 10,150 Adult Informal, Unsupervised Probation Fees 3,500 400 2,725 Misdemeanor Diversion Fees 350 50 200 Juvenile Petty Offender Fees 2,175 225 1,525 Juvenile Delinquency Fees (Findings Withheld) 425 0 425 Juvenile Delinquency Fees – Felony 1,000 200 700 Juvenile Delinquency Fees – Gross Misdemeanor 900 225 450 Juvenile Delinquency Fees – Misdemeanor 1,100 300 395 Positive Urinalysis Test 565 0 209 Positive UA Confirmation 1,566 0 302 ________ ________ ________ $44,281 $4,600 $29,551 60.47% Otter Tail County Probation Annual Report 2016 Page 20 of 23 Otter Tail County Probation Adult – Juvenile Annual Intakes ADULTS JUVENILES TOTALS 1998 181 368 549 1999 147 364 511 2000 175 308 483 2001 240 354 594 2002 262 357 619 2003 265 326 591 2004 253 332 585 2005 258 267 525 2006 265 279 544 2007 269 269 527 2008 250 179 429 2009 251 220 471 2010 235 189 424 2011 265 142 407 2012 212 154 366 2013 264 147 411 2014 2015 2016 297 302 262 143 150 144 440 452 391 2015 Annual Intakes Juveniles: 144 Number Drug/Alcohol related: 49 Percentage: 34.03% Adults: 262 Number Drug/Alcohol related: 183 Percentage: 69.85% Otter Tail County Probation Annual Report 2016 Page 21 of 23 Otter Tail County Probation Adult – Juvenile Annual Intakes 0 100 200 300 400 500 600 700 Adults Juveniles Totals Otter Tail County Probation Annual Report 2016 Page 22 of 23 Month-End Caseload 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 JANUARY 435 399 361 361 380 366 360 407 389 376 324 322 341 389 384 318 312 FEBRUARY 409 406 353 368 395 355 363 403 375 362 327 314 335 375 396 327 310 MARCH 397 400 375 356 400 382 354 397 385 372 330 305 320 345 382 312 322 APRIL 390 401 373 347 379 371 360 426 389 371 326 312 328 333 364 319 330 MAY 383 399 382 357 392 377 360 416 374 381 324 321 321 335 356 322 346 JUNE 386 414 360 347 382 382 359 400 356 354 317 321 333 320 350 336 346 JULY 397 430 371 348 357 372 358 395 352 339 317 294 324 323 363 337 326 AUGUST 408 427 384 336 361 359 360 376 334 352 315 309 330 331 379 327 319 SEPTEMBER 413 407 361 345 352 349 362 370 345 380 318 302 335 313 383 329 313 OCTOBER 428 405 369 348 358 358 353 364 368 373 340 319 344 333 380 344 327 NOVEMBER 430 400 392 353 360 375 360 357 371 389 353 313 347 336 392 353 323 DECEMBER 430 424 391 362 351 379 368 365 373 386 362 307 338 336 406 354 313 AVERAGE MONTHLY CASELOAD 409 409 373 352 372 369 360 390 368 370 329 312 333 339 378 332 324 Otter Tail County Probation Annual Report 2016 Page 23 of 23 0 100 200 300 400 500 600 Adult-Juvenile Average Monthly Caseload Otter Tail County Probation Annual Report 2016 Page 25 of 23 Otter Tail County Probation Program Description Page 11 of 11 PROGRAM DESCRIPTION Otter Tail County Probation Department exists to protect, serve and inform local communities, as well as to promote the successful adjustment and integration of offenders into the community. Probation Officers supervise offenders sentenced to probation supervision in Otter Tail County, and make investigative and supervisory reports to Otter Tail County District Court Judges and the Minnesota Department of Corrections. Otter Tail County Probation further exists to provide reciprocal services with other states for Inter-State Compact Agreements. REPORTABILITY: Otter Tail County Probation reports to: 1. District Court Judges serving Otter Tail County. 2. Otter Tail County Board of Commissioners. 3. Minnesota Department of Corrections. 4. Otter Tail County Community Services Division Director. 5. Otter Tail County Probation Advisory Committee. The District Court Judges chambered in Otter Tail County include: 1. Judge Waldemar B. Senyk 2. Judge Barbara R. Hanson 3. Judge Sharon G. Benson The Otter Tail County Human Services Board includes: 1. Douglas A. Heubsch, First District Commissioner 2. Wayne D. Johnson, Second District Commissioner 3. John D. Lindquist, Third District Commissioner 4. Roger D. Froemming, Fourth District Commissioner 5. Lee R. Rogness, Fifth District Commissioner The Otter Tail County Probation Advisory Committee currently includes: 1. Scott Bjerke, Perham, Minnesota, First District; 2. Chet Nettestad, Pelican Rapids, Minnesota, Second District; 3. Hans Ronnevik, Carlisle, Minnesota, Third District; 4. Gene Bremmer, Parkers Prairie, Minnesota, Fourth District; 5. Randy Synstelien, Fergus Falls, Fifth District. 6. David Hauser, Otter Tail County Attorney (Ex-Officio member) Otter Tail County Probation Program Description Page 2 of 11 MISSION STATEMENT The mission of Otter Tail County Probation focuses on three main areas: 1. Protection of the public; 2. Promoting offender change; 3. Accountability of offender(s) to victim(s). Otter Tail County Probation is responsible for the identification and use of a variety of correctional services for both juvenile and adult offenders while on probation or supervised release status. Otter Tail County probation officers provide direct probation supervision to juvenile and adult offenders assigned to them by the Otter Tail County District Court. Probation officers apply research-supported practices through evidence-based principles. Probation officers monitor and evaluate the offender’s adjustment in the community to determine potential needs of the offender and risk to the public. Collaboration with justice partners and facilitating open communication with staff, offenders and stakeholders build on our common interest of reducing recidivism. Probation officers work with offenders to identify ways that the offender can develop competency through education, counseling, employment, and other resources available in the community. It is our intention to assist offenders in developing skills that will allow them to live within community standards and be personally successful. While conducting Court-ordered investigations, it is the probation officers’ statutory duty to contact victims of adult and juvenile offenses. Probation officers provide victims with information which will allow the victim(s) to have meaningful input into the sentencing of the offender(s), as well as establishing fair restitution in an attempt to repair or replace damages as suffered either to their person or property. Restoration to the victims and empowering the victim’s voice within the judicial system are key factors in holding the offender accountable. It is our goal that by focusing on the identified areas in our mission statement that we will contribute to a safer community that we live in. Otter Tail County Probation Program Description Page 3 of 11 JUVENILE SERVICES: Otter Tail County Probation Officers are responsible for supervising all juvenile probation cases assigned by the Otter Tail County District Court and Minnesota Department of Corrections. Specific caseload responsibilities include: investigation and preparation of pre-disposition investigations; monitoring offender compliance with Court- ordered conditions; casework documentation; completion of all necessary adjustment and discharge reports; completing restitution investigations and coordinating restitution payments through the District Court Administrator’s Office; supervision of all Court assigned community service work. Probation Officers are also responsible for the promotion of public relations and community awareness of the juvenile justice system and to work as a liaison to other boards, associations, or agencies. Community Services Work Program: Otter Tail County Probation has community service work sites for juvenile offenders throughout Otter Tail County. These work sites have been recruited and are continually monitored by a Community Service Specialist. Community service work sites for juveniles offer a varied degree of work experiences that allow the juveniles to provide a service to their community. During 2016, 188 juveniles were assigned 3,510 community service hours under the supervision of Otter Tail County Probation. Electronic Surveillance Program: Otter Tail County Probation utilizes electronic surveillance equipment for juveniles as an alternative to detention. Probation Officers make recommendations to the District Court regarding the appropriateness of releasing a juvenile on electronic monitoring to his/her parent or guardian’s custody pending further hearing or disposition. When ordered by the Court, Otter Tail County Probation facilitates the hookup and operation of the monitoring device. Juveniles and their families are responsible for the per diem fee assessed for cost of the program. Restitution Programs: Otter Tail County Probation has generally been responsible for coordinating restitution investigations with the Otter Tail County Attorney’s Office Victim/Witness Coordinator. Probation Officers assist in identifying the victims of juvenile offenses and conducting restitution investigations, which ultimately result in recommendations to the District Court regarding juvenile restitution issues. Probation Officers monitor and enforce restitution payments as ordered by the District Court in all juvenile matters involving supervised probation. Otter Tail County Probation Program Description Page 4 of 11 Otter Tail County Probation will operate a Juvenile Restitution Work Program in 2017. Otter Tail County has set aside $2,500.00 in juvenile restitution funds for juveniles who have been ordered by the Otter Tail County District Court to pay financial restitution to victims of offenses for losses they have suffered to their person and/or property. Juveniles are assessed for restitution program eligibility and all money earned for work performance is paid to their respective victim(s). CAP (Chemical Awareness Program) Otter Tail County offers a Chemical Awareness Program through MBP Awareness. This program is presented by a licensed addiction and dependency counselor. The CAP class offers information to first or second time juvenile offenders who have possessed or consumed a chemical substance in violation of law. Information covers alcohol, tobacco and other chemical use. Offenders discuss the legal, social, financial, family and mental health impact of chemical use and addiction. Program cost to offender: $75.00. Theft Clinic The Theft Clinic is a behavioral based program for juveniles who have been involved with, accused of, or convicted of a theft offense. This program is an instructor lead course offered in a classroom-like setting with assessments completed in verbal and written form. The program’s purpose/goal for each individual:  To take ownership for ones actions/behavior as it relates to their offense;  To understand the cause, effect, and consequences of committing a theft offense;  Identify how their actions affect the people they stole from;  Learn that theft is an at-risk behavior that would continue to develop into an increased level of risk-taking behaviors that may have an increased level of consequences;  Identify how theft offenses may affect their future as well as their family. Otter Tail County Probation Program Description Page 5 of 11 ADULT SERVICES: The Otter Tail County Probation Officers adult caseload responsibilities include: supervision of all Court assigned adult Misdemeanor and Gross Misdemeanor offenders, which includes preparation of domestic abuse investigations, pre-sentence investigations, direct supervision of probation cases, individual counseling and casework documentation, including completion of all required reports. Pre-Trial Bail Evaluations: Otter Tail County Probation completes Pre-Trial Bail Evaluations on in-custody defendants who have been charged with an offense that is considered a misdemeanor or gross misdemeanor level “crime of violence” in Minnesota. The Pre-Trial Bail Evaluation is completed prior to the defendant’s initial appearance in Court. The evaluation contains information about the defendant that is helpful to the District Court Judge in determining the defendant’s risk to him/herself or the community. Bond Studies: Otter Tail County Probation Officers are directed by the District Court to conduct Bond Studies on Gross Misdemeanor and Misdemeanor offenders. Officers are responsible for completing those investigations in a timely fashion, and reporting their findings directly to the Court. The purpose of the Bond Study is to provide the District Court with information necessary to set effective conditions of release. Electronic Surveillance Program: Otter Tail County Probation Officers administer an electronic surveillance program to be used by the District Court as an alternative to sentencing offenders to jail. Probation Officers receive referrals from the District Court, then meet with the offender to verify the offender’s willingness and appropriateness for electronic monitoring. Offenders who participate in the electronic monitoring program must pay a per diem fee prior to the starting date of the monitoring program. The Probation Officer supervises the client’s progress during the electronic monitoring program and completes the termination process upon the offender’s completion of his/her conditions of release or sentence. Community Work Services Program: A Community Service Specialist coordinates a community service program for adult offenders. The Community Service Specialist develops local community service work sites and is responsible for monitoring the progress of adult offender referrals and verifying completion of assigned community service work. During 2016, 43 adults were assigned 3,097 hours of Community Service under the supervision of Otter Tail County Probation. Otter Tail County Probation Program Description Page 6 of 11 Diversion Program: Otter Tail County Probation operates a Misdemeanor Diversion Program for adult offenders. The Misdemeanor Diversion Program is directed at first time non-violent Misdemeanant offenders. Upon Court referral, the Probation Officer conducts a background check of the Defendant and, provided there are no prior criminal convictions or pending offenses, the offender will sign a Misdemeanor Diversion Contract. The Misdemeanor Diversion Contract will run for a 90-day period and will contain general and specific terms. The offender is expected to pay $100.00 Court costs, plus Law Library Fee, as well as comply with all of the conditions of the Diversion Contract during the 90-day period. If the offender completes the contract, the Court will dismiss the Misdemeanor offense for which he was referred to the Diversion Program and no formal conviction will be entered into the Court record. Remote Electronic Alcohol Monitoring Grant: Otter Tail County received a Remote Electronic Alcohol Monitoring Grant in the amount of $12,000.00 from the Minnesota Department of Corrections for FY2017. This grant will cover 50% of the cost of electronic home monitoring for qualifying adults charged with or convicted of a DWI offense. The balance of the costs of electronic monitoring will be paid by the adult receiving the service. Adults who are ordered by the Court to abstain from the use of alcohol are determined to be eligible for the grant if they qualify financially for State Public Defender services. Adults are monitored daily for any alcohol use through the electronic monitoring program. Drivers License Reinstatement Program Otter Tail County Probation has developed a Drivers License Reinstatement Program. The purpose of this program is to assist individuals who have been charged with a qualifying driving offense and need assistance in achieving the reinstatement of their driving privileges through the Minnesota Department of Public Safety. Individuals who have been charged with No Minnesota Drivers License, Driving after Suspension, Driving after Revocation, and Driving after Withdrawal are screened for eligibility. Offenders must not have multiple driving offenses pending and must be able to complete the requirements for re-licensure within a six month period of time. Probation staff will assist participants by helping them identify drivers license requirements to be met and act as a resource for questions and problem-solving. Individuals are considered to have successfully completed the Drivers License Reinstatement Program if they are able to obtain a valid drivers license within the six months time frame. Otter Tail County Probation Program Description Page 7 of 11 DWI Court Program Otter Tail County Probation offers a DWI Court Program. The Mission Statement is to “Enhance public safety by reducing the number or fatal and severe injury traffic crashes related to substance use and reduce the number of repeat offenders which reduce financial and societal costs by providing an judicially supervised program of coordinated, effective treatment and supportive services to substance-abusing offenders with the goal of returning sober, productive, law-abiding citizens to the community.” The program is a five-phase model with approximately 78 weeks expected in the first four phases and approximately 27 weeks following graduation in phase five. The type of treatment and duration of the program is geared to each participant’s individual needs. Each participant must qualify and be screened for entry into the program. The Probation Department provides a Probation Officer that is trained in Specialty Courts as well as a full-time Surveillance Officer. The Surveillance Officer performs curfew compliance checks and drug tests on participants. The Probation Officer will use assessment tools to aid in determining the risk and need. They will also enforce program rules and coordinate services that could include mental health, chemical dependency, vocational, education and driver’s license reinstatement. Otter Tail County DWI Court currently has 38 active participants that are in various phases of the program. SUPERVISION FEES: Otter Tail County Probation has established a schedule of local corrections fees that are charged to persons under the supervision and control of the local corrections agency to help defray costs associated with corrections services in Otter Tail County. The attached schedule outlines the current supervision fees charged. In 2016, Otter Tail County Probation assessed supervision fees of $44,281.00, waived fees totaling $4,600.00 and collected $29,551.00. Otter Tail County Probation Program Description Page 8 of 11 Otter Tail County Probation Probation Supervision Fees Adult Fees: Gross Misdemeanor – Formal Probation $200.00 Misdemeanor – Formal Probation $150.00 Transfer In – Gross Misdemeanor $200.00 Transfer In – Misdemeanor $150.00 Transfer Out – Misdemeanor and Gross Misdemeanor $100.00 Community Service Work Only $50.00 Pre-or Post-Trial Conditional Release (electronic monitoring, random testing) $150.00 Informal/Unsupervised Probation (exception: monitoring fine payment) $50.00 Misdemeanor Diversion $50.00 Driver’s License Reinstatement Program $100.00 ************************************************************************ Juvenile Fees: Petty Offenders – Formal or Informal Probation $25.00 Delinquency Offenders (findings withheld) $25.00 Adjudicated Delinquent – Misdemeanor $50.00 Adjudicated Delinquent – Gross Misdemeanor $75.00 Adjudicated Delinquent – Felony $100.00 Informal, Unsupervised Probation $25.00 Transfer Out $50.00 ************************************************************************ Urinalysis Testing: Positive Urinalysis Confirmation $15.45 Otter Tail County Probation Program Description Page 9 of 11 ORGANIZATIONAL PLAN The Organizational plan of Otter Tail County Probation, as it relates to the Human Services plan, is the attached document. The Otter Tail County District Court Judges appoint Probation Officers and set their salaries, as described in MSA 244.19. Otter Tail County District Court Judges also evaluate the over-all Probation Agency performance and determine changes in correctional programming. The Otter Tail County Board of Commissioners, are responsible for managing the public resources devoted to Otter Tail County Probation, delivered or purchased by the County. The Board employs staff to carry out probation services and develops plans for the delivery of these services. The Board further receives funds from the Department of Corrections and/or other governmental sources to fund the Probation Programs established by the Otter Tail County District Court Judges and Otter Tail County Probation. The Otter Tail County Probation Advisory Committee is made up of one citizen member from each of the five County Commissioner’s districts and the Otter Tail County Attorney. The Advisory Committee reviews Otter Tail County Probation activities for the development, implementation and operation of programs and services. The Otter Tail County Probation Director is responsible for the administration of Otter Tail County Probation, preparation of the Probation annual budget, development of probation planning and direct supervision of Otter Tail County Probation Agents, Community Service Specialist, Assistant Probation Officer, DWI Court Surveillance Officer, and Support Staff. The Otter Tail County Probation Agents are responsible for implementation of probation programs that maintain the overall goals of public safety, fair and effective treatment of the offender, and offender accountability to victims. The Otter Tail County DWI Court Probation Officer is responsible for providing probation supervision services specific to the DWI Court Program. The Probation Officer will monitor program rules, coordinate services and participate as a member of the DWI Court Team. The Otter Tail County Surveillance Officer is responsible for meeting with DWI Court Program participants in their home and other community sites. They will perform curfew checks, administer alcohol and other drug testing as well as verifying participant compliance with DWI Court rules. The Otter Tail County Community Service Specialist is responsible for assigning both adult and juvenile offenders to work sites throughout Otter Tail County, and monitoring their progress. In addition, the Community Service Specialist works to establish new community service work sites as well as maintaining current ones. Otter Tail County Probation Program Description Page 10 of 11 The Otter Tail County Assistant Probation Officer is primarily responsible for completing Pre-Trial Bail Evaluations of defendants charged with committing a misdemeanor/gross misdemeanor “crime of violence”. The Assistant Probation Officer’s other duties include the Drivers License Reinstatement Program, chemical use testing, and other duties as assigned. The Otter Tail County Probation Support Staff are responsible for ongoing office operations as well as record keeping, data entry, and the preparation of reports and daily correspondence. Otter Tail County Probation Program Description Page 11 of 11 OTTER TAIL COUNTY PROBATION District Court Judges Advisory Committee Board of Commissioners Probation Officer – Career Probation Officer – Senior Probation Officer Administrative Assistant Administrative Specialist PROBATION DIRECTOR Community Service Specialist Assistant Probation Officer DWI Court Surveillance Officer Community Services Director Probation Officer – Career Board of Commissioners MINNESOTA POLLUTION CONTROL AGENCY FY 2017-2018 MN GREEN CORPS HOST SITE AUTHORIZATION RESOLUTION WHEREAS, Otter Tail County Solid Waste Department has applied to host an AmeriCorps member from the Minnesota Green Corps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2017-2018 program year; and WHEREAS, if the MPCA selects , Otter Tail County Solid Waste Department the organization is committed to implementing the proposed project as described in the host site application, and in accordance with prescoped position description; and WHEREAS, the MPCA requires that Otter Tail County Solid Waste Department enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities; BE IT RESOLVED THAT Otter Tail County Solid Waste Department hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs the Otter Tail County Chair to sign the grant agreement on its behalf. ________________________________ ________________________________ Print name of signing officer Title _______________________________ ________________________________ Signature of an officer with our governing body Date your governing body agreed to this resolution TRANSFER BID SUMMARY-2017 Ballard's Denzel's Steve's Otter Tail Trucking Current Northeast Otter Tail: MSW Perham $180/load $135/load $137/load MSW Dakota $340/load $325/load $326/load By-Pass Dakota $340/load $325/load $326/load By-Pass Fergus Falls $255/load $170/load $236/load Per Mile $2.75 $2.50 $2.50 Alternates Henning Transfer Station: MSW Perham $396/load $375.08/ld MSW Dakota $777/load $789.71/ld By-Pass Dakota $360/load $335/load $777/load $339/load By-Pass Fergus Falls $260/load $175/load $396/load $420/load Per Mile $2.75 $2.50 $3.50 $250 Alternates $2,953/year-yd truck Battle Lake Transfer Station: MSW Perham $149/load $149/load MSW Dakota $326/load $326/load By-Pass Dakota $340/load $326/load $326/load By-Pass Fergus Falls $255/load $170/load $236/load Demolition Northeast $255/load $155/load $155/load Demolition Henning $255/load $155/load $155/load Per Mile $2.75 $2.50 $2.50 Pelican Rapids Transfer Station MSW Perham $170/load $175/load $170/load MSW Dakota $325/load N/A By-Pass Dakota $340/load $325/load $326/load By-Pass Fergus Falls $255/load $170/load $236/load Demoltion Northeast $170/load $255/load $175/load $170/load Demolition Henning $255/load $295/load N/A Per Mile $3.00 2.75 $2.50 $2.50 Parkers Prairie Transfer Station MSW Fergus Falls Transfer Station MSW Perham $396/load $375.08/ld MSW Dakota $577/load $589.26/ld By-Pass Dakota $577/load $589.26/ld Per Mile $3.50 $2.50 OTTER TAIL COUNTY SOLID WASTE DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US SOLID WASTE FACILITY 1115 NORTH TOWER ROAD 218-998-4898 FERGUS FALLS, MN 56537 FAX: 218-998-4899 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER March 1, 2017 Roger Froemming Doug Huebsch Wayne Johnson John Lindquist Lee Rogness Dear Commissioners: I have attached a summary of the “2017 Solid Waste Transfer Services-Proposals”. I have highlighted the recommendations for contract. Our current contracts with our transfer services providers expire March 31, 2017. These proposals are for transfer services at the Northeast Otter Tail Landfill/Transfer Station, Henning Transfer Station/Demolition Landfill, Battle Lake Transfer Station, Pelican Rapids Transfer Station, Parkers Prairie Transfer Station and the Fergus Falls Transfer Station. The present contracts were entered into after a Transfer Station Bid Process that included Otter Tail County providing a detailed list of equipment which Otter Tail County required to be available at each site. In this process, Otter Tail County provided prospective proposers with a twelve month history of waste (MSW, Demo, and By-Pass waste) that was received at each site along with information indicating where that waste is hauled to both as a primary disposal site and as a secondary disposal site. Otter Tail County also provided what information we felt that we could relative to likely future site use and waste stream increases or decreases. In addition, the proposal documents identify what equipment each Otter Tail County site has available in the way of buildings and on-site equipment. The intent of the proposal process is to allow each entity making a proposal the latitude of identifying for Otter Tail County how they propose to provide services, what equipment they propose to use and how they intend to assure that the waste collected at the Otter Tail County owned transfer stations is transferred in the most expedient and economically viable process possible. Otter Tail County has also provided a sample contract as a part of the “Proposal” process. Most of the transfer station sites in Otter Tail County are unique in the methods that they use to store and transport differing waste items and in how those methods relate to each other at that specific site. At some sites MSW, Demo, and By-Pass waste are totally independent of each other and at certain other sites the storage and movement of these waste items are interrelated. The “Proposal” process should give Otter Tail County the flexibility of looking at each site individually and determining which contractor provides the services that provide each individual site with the most convenient, beneficial and economically viable service. The following is a description of each transfer station site, a description of the services presented by the individual proposals, an evaluation of proposals based on history of site needs, contractor recommendations, and costs relative to the proposed five year contract period. Northeast Otter Tail Landfill/Transfer Station: The Northeast Otter Tail Landfill has a demolition debris disposal landfill on site. Therefore, the services that are needed at this site included services related to MSW and By-Pass waste only. Two companies submitted proposals for providing MSW services at the Northeast site. Steve’s Sanitation proposed $135 per load for loads hauled to the primary disposal site (Perham Resource Recovery Facility). Denzel’s Region Waste proposed $180 per load for loads hauled to the primary disposal site (Perham Resource Recovery Facility). Otter Tail County has experience working with Steve’s Sanitation and knowledge of their ability to provide roll-off services during the last contract period. Steve’s Sanitation provided evidence that they have sufficient equipment, including back-up equipment to provide the services proposed. Based on the fact that Steve’s Sanitation has the lowest proposed price as well as a pricing alternative for Otter Tail County’s secondary disposal site and Otter Tail County has had a good working experience with Steve’s Sanitation in the past, I recommend awarding the hauling of MSW from the Northeast Landfill to Steve’s Sanitation. Steve’s Sanitation and Denzel’s Region Waste submitted proposals for hauling By-Pass waste from the Northeast Otter Tail County Landfill. Steve’s Sanitation submitted the lowest proposal cost ($325 per load) for hauling to the county’s current primary disposal site (Dakota Landfill). Denzel’s proposal for hauling By-Pass waste from the Northeast Otter Tail County Landfill was ($340 per load). Based on the fact that Steve’s Sanitation has the lowest proposed price and that Otter Tail County has had a good working experience with Steve’s Sanitation in the past, I recommend awarding the hauling of By-Pass from the Northeast Landfill to Steve’s Sanitation. Henning Transfer Station: The Henning Transfer Station/Demolition Landfill has a demolition debris disposal landfill on site. Therefore, the services that are needed at this site include services related to MSW and By-Pass waste only. One company submitted a proposal for providing MSW services at the Henning site. Ottertail Trucking submitted the lowest proposed cost ($396 per load) for loads hauled to the primary disposal site (Perham Resource Recovery Facility). Otter Tail County has experience working with Ottertail Trucking as they have provided similar services at the Fergus Falls Transfer Station during the past contract period. Ottertail Trucking has provided evidence that they have sufficient equipment to provide the services proposed. Based on the fact that Ottertail Trucking has the lowest proposed price for hauling to the county’s primary disposal site and Ottertail Trucking has proven to be capable of providing similar services at the Henning Transfer Station I recommend awarding the contract for hauling MSW at the Henning Transfer Station to Ottertail Trucking. Two companies submitted proposals for providing By-Pass transfer services at the Henning Transfer Station. Steve’s Sanitation submitted the lowest proposed cost ($335 per load) for loads hauled to Otter Tail County’s primary disposal site (Dakota Landfill). Denzel’s Region Waste submitted the proposed cost ($360 per load) for loads hauled to Otter Tail County’s primary disposal site (Dakota Landfill). Otter Tail County has experience working with Steve’s Sanitation as they have provided similar services over the past contract period. Steve’s Sanitation has provided evidence that they have sufficient equipment necessary to provide the services proposed. Based on the fact that Steve’s Sanitation has the lowest proposed price for hauling By-Pass waste to Otter Tail County’s primary disposal site and that Otter Tail County has had a relatively good working experience with Steve’s Sanitation in the past, I recommend awarding the hauling of By-Pass from the Henning Transfer Station to Steve’s Sanitation. Battle Lake Transfer Station: The services necessary at the Battle Lake Transfer Station include MSW transfer, By-Pass transfer, Demolition debris transfer. Because of the tipping wall arrangements at the Battle Lake site the contract for providing By-Pass and Demolition debris services will need to be awarded to the same contractor since the boxes sit adjacent to each other and need to be moved as necessary by the contractor. It is not be in the County’s best interest to ask that one contractor move another contractor’s container. The hauling of MSW can be considered separately as that area is completely separate of both Demolition debris and By-Pass waste. Steve’s Sanitation submitted the only proposed cost ($149 per load) for MSW loads hauled to Otter Tail County’s primary disposal site (Perham Resource Recovery Facility). Otter Tail County has experience working with Steve’s Sanitation as they have provided similar roll-off service during the past contract period. Steve’s Sanitation has provided evidence that they have sufficient equipment to provide the services proposed. Based on the fact that Steve’s Sanitation submitted the lowest cost proposal for hauling MSW to Otter Tail County’s primary disposal site and based on the fact that Otter Tail County has experienced a good working relationship with Steve’s Sanitation in the past, I recommend awarding the hauling of MSW from the Battle Lake Transfer Station to Steve’s Sanitation. Two companies submitted proposals for providing By-Pass and Demolition Debris services at the Battle Lake site. Steve’s Sanitation submitted the lowest proposed cost ($326 per load) for By-Pass loads hauled to the County’s primary disposal site (Dakota Landfill) and Steve’s Sanitation also submitted the lowest proposed cost ($155 per load) for hauling Demolition Debris to the County’s primary disposal site (Northeast Landfill). Denzel’s Region Waste submitted the proposed cost ($340 per load) for By-Pass loads hauled to the County’s primary disposal site (Dakota Landfill) and Denzel’s Region Waste also submitted the proposed cost ($255 per load) for hauling Demolition Debris to the County’s primary disposal site (Northeast Landfill). Otter Tail County has experience working with Steve’s Sanitation as they have provided similar services during the past three year contract period. Based on the fact that Steve’s Sanitation submitted the lowest cost proposal for both By-Pass waste and Demolition Debris hauling and based on Otter Tail County’s experience in working with Steve’s Sanitation I would recommend awarding the hauling of both By-Pass Waste and Demolition Debris to Steve’s Sanitation. Pelican Rapids Transfer Station: The services necessary at the Pelican Rapids Transfer Station include MSW transfer, By-Pass transfer, and Demolition debris transfer. The hauling of all items can be considered separately as these areas are separated into MSW, Demolition debris, and By-Pass waste. Two companies submitted proposals for providing MSW services at the Pelican Rapids site. Ballard Sanitation submitted the lowest proposal cost ($170 per load) for loads hauled to Otter Tail County’s primary disposal site (Perham Resource Recovery Facility). Steve’s Sanitation submitted the proposal cost ($175 per load) for loads hauled to Otter Tail County’s primary disposal site (Perham Resource Recovery Facility). The existing contract allows for the contractor to utilize two (2) closed top roll-off containers that are owned by Otter Tail County, however, the current Request For Proposals require that the proposer supply four (4) closed top roll-off containers as the existing Otter Tail County containers are in excess of 20 years old, leak, and are in a constant state of disrepair. The Ballard Sanitation proposal does not include supplying of new closed top roll-off containers but instead provides a statement indicating their intent to continue to use the existing County owned containers and repair them. Based on the fact that Steve’s Sanitation has provided the only proposal that includes replacing the old County owned containers and based on the fact that Otter Tail County has had a good working experience with Steve’s Sanitation in the past, I recommend awarding the hauling of MSW from the Pelican Rapids Transfer Station to Steve’s Sanitation. Two companies submitted proposals for providing By-Pass services at the Pelican Rapids site. Steve’s Sanitation submitted the lowest proposed cost ($325 per load) for loads hauled to Otter Tail County’s primary disposal site (Dakota Landfill). Denzel’s Region Waste submitted the proposed cost ($340 per load) for loads hauled to Otter Tail County’s primary disposal site (Dakota Landfill). Otter Tail County has experience working with Steve’s Sanitation as they have provided similar roll-off services during the past contract period. Based on the fact that Steve’s Sanitation has the lowest proposed price and that Otter Tail County has had a good working experience with Steve’s Sanitation in the past, I recommend awarding the hauling of By-Pass waste from the Pelican Rapids Transfer Station to Steve’s Sanitation. Three companies submitted proposals for providing Demolition Debris services at the Pelican Rapids site. Ballard Sanitation submitted the lowest proposal cost ($170 per load) for loads hauled to Otter Tail County’s primary disposal site (Northeast Otter Tail Landfill). Steve’s Sanitation submitted the proposal cost ($175 per load) and Denzel’s Region Waste submitted the proposal cost ($255 per load) for loads hauled to Otter Tail County’s primary disposal site (Northeast Otter Tail Landfill). Otter Tail County has experience working with Ballard Sanitation as they have provided similar roll-off services at the Pelican Rapids Transfer Station during the past contract period. Ballard Sanitation has provided evidence that they have sufficient equipment to provide the services proposed. Based on the fact that Ballard Sanitation has the lowest proposed price and that Otter Tail County has had a good working experience with Ballard Sanitation in the past, I recommend awarding the hauling of Demolition Debris from the Pelican Rapids Transfer Station to Ballard Sanitation. Parkers Prairie Transfer Station: The services necessary at the Parkers Prairie Transfer Station include only the dumping of three six yard garbage dumpsters used for the disposal of MSW. No companies submitted a proposal cost for servicing the dumpsters at the Parkers Prairie Transfer Station. Fergus Falls Transfer Station: The Fergus Falls Transfer Station proposal includes services related to MSW that will be hauled from the Fergus Falls Transfer Station to both the Perham Resource Recovery Facility and the Dakota Landfill. MSW and By-Pass waste will both be hauled in the same open top walking floor trailers. The Fergus Falls Transfer Station will not be accepting demolition debris at this time. One company (Ottertail Trucking) submitted a proposal for providing MSW and By-Pass at the Fergus Falls Transfer Station. Since both MSW and By-Pass waste will be hauled using the same equipment and since the proposal submitted for hauling MSW and By-Pass waste was the same cost proposal for both MSW and By- Pass waste Otter Tail County will consider the hauling of both MSW and By-Pass waste simultaneously while evaluating proposals. Ottertail Trucking submitted the lowest cost proposal ($396 per load) for hauling MSW waste to the County’s primary disposal site (Perham Resource Recovery Facility) and the lowest cost proposal ($577 per load) for hauling By-Pass waste to the County’s primary disposal site (Dakota Landfill). Otter Tail County has experience working with Ottertail Trucking over the past contract period. Based on the fact that Ottertail Trucking submitted the lowest cost proposal and based on the fact that Otter Tail County has experience working with Ottertail Trucking, I recommend awarding the hauling of MSW and By-Pass waste from the Fergus Falls Transfer Station to Ottertail Trucking.