The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 02/28/2017 AGENDA PACKET Feb. 28, 2017 BOARD OF COMMISSIONERS MEETING 2.1 Draft Minutes for 02.21.2017 2.2 County Warrants~Bills 3.0 Boat & Water Grant Agreement 5.0 County Ditch #16 6.0 OTC Goal and Strategic Planning Areas Overview 9.0 Auditor-Treasurer GO Bond Resolution 10.0 Highway Dept. Agenda Items MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN February 21, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, February 21, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; John Lindquist, Roger Froemming and Lee Rogness present. Vice-Chair Wayne Johnson was present at 9:58 a.m. Approval of Agenda Chair Huebsch called for approval of the Board agenda. Motion by Lindquist, second by Froemming and unanimously carried to approve the Board of Commissioners Agenda of February 21, 2017, as presented. Consent Agenda Motion by Froemming, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. February 7, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for February 21, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. LG220 Applications for Exempt Permits from MN Deer Hunters Association and Dunvilla Lions Club: --Event March 25, 2017 at Playtime Sports Bar --Event July 1, 2017 at Dunn Town Hall 5. 2017 Tobacco License for Wagon Wheel One Stop REGIONAL TRAIL PROGRAM Otter Tail County Resolution No. 2017 - 13 WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Department of Natural Resources for the Regional Trail Program. The application for right of way acquisition is needed for the Perham to Pelican Rapids Regional Trail. The trail system is located within Otter Tail County; and WHEREAS, the County of Otter Tail recognizes that it has secured $83,000 in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement; and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as: Richard West, P.E., Public Works Director/County Engineer 505 South Court St, Suite 1, Fergus Falls, MN 56537-2757 BE IT FURTHER RESOLVED, the County of Otter Tail hereby assures the Perham to Pelican Rapids Regional Trail will be maintained for a period of no less than 20 years. OTC Board of Commissioners’ Minutes February 21, 2017 Page 2 The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Lindquist, Froemming & Rogness, and the following voted against the same: None, and the following were absent: Commissioner Johnson Adopted at Fergus Falls, Minnesota, this 21st day of February, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Property for Pelican Rapids Highway Garage Motion by Rogness, second by Lindquist and unanimously carried to authorize the Public Works Director to look for an appropriate property to purchase for a highway garage in or near Pelican Rapids. The Public Works Director will develop a checklist for the type of property needed which will facilitate a consolidation of nearby highway garage facilities. Wetland Bank Discussion Public Works Director Rick West discussed proposed wetland legislation that would require the Minnesota Board of Water and Soil Resources (BWSR) to allow wetland credits to be borrowed between service areas throughout the State. Discussion took place regarding specific County highway projects, proposed BWSR funding to purchase credits, high taxpayer cost of wetland credits purchased by BWSR, and the need to educate the public on the process to sell land for wetland mitigation purposes. Proposed Shooting Star Casino on Star Lake Rick West reported that the voluntary Environmental Assessment Worksheet (EAW) being prepared by White Earth Enterprises for the proposed Shooting Star Casino has not been received by the County. White Earth Enterprises has decided they need to do additional analysis of their waste water treatment system; therefore, the project is delayed at the proposer’s request. County Attorney David Hauser discussed concerns that have been raised by the Star Lake Concerned Citizens Group (SLCCG) and perceptions of the County’s role in the process formed by various news articles. Commissioners requested that County Officials prepare a press release to accurately communicate the environmental review process and describe the County’s role in relation to the project. Fidlar Symposium Motion by Rogness, second by Lindquist and unanimously carried to authorize out-of-state travel for Recorder Carol Schmaltz to attend the Fidlar Symposium May 22 – May 25, 2017, in Davenport, IA. Fidlar pays for the hotel and $400 towards travel expenses. Recess & Reconvene At 9:54 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 9:58 a.m. OTC Board of Commissioners’ Minutes February 21, 2017 Page 3 Public Hearing – Administrative Ordinance Revisions Chairman Huebsch opened the Public Hearing for the adoption of the revisions to the Administrative Ordinance. It was noted that no one from the public was present for purposes of commenting on the proposed revisions. Diane Thorson, Public Health Director, stated that the original Administrative Ordinance was adopted in 1984 when the County operated the food, beverage and lodging (FBL) licensing program. The program was later managed by the State of Minnesota and more recently, has transitioned back to Otter Tail County. She reviewed revisions which are needed now to give authority to implement the current FBL license procedures and policies. Discussion took place regarding issues that small businesses may experience during the transition of FBL program management from the State of MN to Otter Tail County and how this is being handled. David Hauser advised that appeals to the Dock Ordinance would be regulated under the Administrative Ordinance not through the Board of Adjustment. The Public Hearing was closed at 10:13 a.m. Resilience Seminar Motion by Lindquist, second by Johnson and unanimously carried to approve Commissioners’ attendance at a Resilience (biology of stress and science of hope) seminar at 6:00 p.m. Monday, February 27, 2017, at the Clarissa Elementary School. RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS Otter Tail County Resolution No. 2017 – 14 BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota (the County), as follows: 1. Approval of the Five Year Capital Improvement Plan. The County intends to approve its Capital Improvement Plan (the “CIP”) pursuant to Minnesota Statutes, Section 373.40. 2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its capital improvement plan bonds (the “Bonds”) to finance renovations and an elevator addition to the Otter Tail County Correctional Facility, as described in the CIP, in order to reduce the debt service on the HRA Bonds and thereby acquire certain public facilities from the HRA, pursuant to Minnesota Statutes, Section 373.40. 3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and the issuance of the Bonds at 10:30 a.m. on Tuesday, March 28, 2017, at the Otter Tail County Government Services Building, in Fergus Falls, Minnesota. The County Auditor-Treasurer is hereby authorized and directed to cause notice of such public hearing in substantially the form presented hereto, to be published in the official newspaper of the County not less than fourteen (14) days nor more than twenty-eight (28) days prior to the date of the hearing. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness, and the following voted against the same: None OTC Board of Commissioners’ Minutes February 21, 2017 Page 4 Adopted at Fergus Falls, Minnesota, this 21st day of February, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Otter Tail County Resolution No. 2017 – 15 BE IT RESOLVED by the County Board of Commissioners (the "County Board") of the County of Otter Tail, Minnesota (the "County"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with "reimbursement bond" proceeds, being proceeds of the County's bonds used to reimburse the County for any project expenditure paid by the County prior to the time of the issuance of those bonds. (b) The Regulations generally require that the County make a declaration of intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued bonds, that such declaration be made not later than 60 days after the expenditure is actually paid, and that the bonding occur and the written reimbursement allocation be made from the proceeds of such bonds within 18 months after the later of (1) the date of payment of the expenditure or (2) the date the project is placed in service (but in no event more than 3 years after actual payment). (c) The County heretofore implemented procedures for compliance with the predecessor versions of the Regulations and desires to amend and supplement those procedures to ensure compliance with the Regulations. (d) The County's bond counsel has advised the County that the Regulations do not apply, and hence the provisions of this Resolution are intended to have no application to payments of County project costs first made by the County out of the proceeds of bonds issued prior to the date of such payments. 2. Official Intent Declaration. The Regulations, in the situations in which they apply, require the County to have declared an official intent (the "Declaration") to reimburse itself for previously paid project expenditures out of the proceeds of subsequently issued bonds. The County Board hereby authorizes the County Auditor-Treasurer to make the County's Declarations or to delegate from time to time that responsibility to other appropriate County employees. Each Declaration shall comply with the requirements of the Regulations, including without limitation the following: (a) Each Declaration shall be made not later than 60 days after payment of the applicable project cost and shall state that the County reasonably expects to reimburse itself for the expenditure out of the proceeds of a bond issue or similar borrowing. Each Declaration may be made substantially in the form of the Exhibit A which is attached to and made a part of this Resolution, or in any other format which may at the time comply with the Regulations. OTC Board of Commissioners’ Minutes February 21, 2017 Page 5 (b) Each Declaration shall (1) contain a reasonably accurate description of the "project," as defined in the Regulations (which may include the property or program to be financed, as applicable), to which the expenditure relates and (2) state the maximum principal amount of bonding expected to be issued for that project. (c) Care shall be taken so that the County, or its authorized representatives under this Resolution, not make Declarations in cases where the County does not reasonably expect to issue reimbursement bonds to finance the subject project costs, and the County officials are hereby authorized to consult with bond counsel to the County concerning the requirements of the Regulations and their application in particular circumstances. (d) The County Board shall be advised from time to time on the desirability and timing of the issuance of reimbursement bonds relating to project expenditures for which the County has made Declarations. 3. Reimbursement Allocations. The designated County officials shall also be responsible for making the "reimbursement allocations" described in the Regulations, being generally written allocations that evidence the County's use of the applicable bond proceeds to reimburse the original expenditures. 4. Effect. This Resolution shall amend and supplement all prior resolutions and/or procedures adopted by the County for compliance with the Regulations (or their predecessor versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution shall apply and govern. EXHIBIT A Declaration of Official Intent The undersigned, being the duly appointed and acting County Auditor-Treasurer of the County of Otter Tail, Minnesota (the "County"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the County as follows: 1. The undersigned has been and is on the date hereof duly authorized by the County Board of Commissioners to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the County. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: Otter Tail County Correctional Facility, Holding Cell Renovation and Elevator Addition 3. The County reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued by the County after the date of payment of such costs. As of the date hereof, the County reasonably expects that $1,500,000 is the maximum principal amount of the Bonds which will be issued to finance the Project (See Applicable Document). 4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Regulations. 5. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Date: ______________________________________ County Auditor-Treasurer, Otter Tail, Minnesota OTC Board of Commissioners’ Minutes February 21, 2017 Page 6 The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness, and the following voted against the same: None Adopted at Fergus Falls, Minnesota, this 21st day of February, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Veterans Advisory Panel VSO Charlie Kampa discussed the specifics of forming a Veterans Advisory Group. Commissioners expressed concern about lack of representation of younger veterans in veteran’s organizations and discussed issues with the strict eligibility requirements. Mr. Kampa indicated that this Panel will be working on these types of issues. Motion by Rogness, second by Froemming and unanimously carried to authorize the County Veterans Service Officer to establish a Veterans Advisory Group subject to representation from Veterans organizations from both West and East Otter Tail County. Chairman Huebsch appointed Commissioner Roger Froemming to serve on this committee. National Association of County Veterans Service Officers Contract Training Motion by Johnson, second by Lindquist and unanimously carried to approve out-of-state travel for Laura Nelson to attend NACVSO Contract Training in Omaha, NE, April 10 – April 14, 2017. The training expenses are funded by a grant from the Minnesota Department of Veterans Affairs. Otter Tail County Veterans Expenditures Report Mr. Kampa presented veteran population data, program information, VA Federal expenditures and MN DVA State Soldiers Assistance Program expenditures for CY2011 through CY2016. APPOINTMENT OF COUNTY BOARD CLERK Otter Tail County Resolution No. 2017– 16 Upon the motion of Froemming, seconded by Rogness and passed on a 5-0 vote, the following resolution is hereby adopted by the Otter Tail County Board of Commissioners. RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that: WHEREAS, the time required for the County Auditor to prepare the agenda and minutes for the regular meetings of the Board of County Commissioners would take the Auditor away from more pressing duties; and WHEREAS, Minnesota Statute 375.49, Subd. 2(f) provides that the County Board may by resolution direct the County Coordinator to assume the responsibilities of Clerk of the County Board; and OTC Board of Commissioners’ Minutes February 21, 2017 Page 7 WHEREAS, Larry Krohn had previously been appointed as County Coordinator pursuant to Minnesota Statute Section 375.48, then contracted to perform the duties of the County Administrator outlined in Minnesota Statute Section 375A.06, and was assigned as Clerk to the Board of Commissioners by resolution dated January 8, 1991; and WHEREAS, it is in the best interests of the efficient administration and management of Otter Tail County that the County Administrator be assigned the duties of the Clerk of the County Board, so as to relieve the Auditor of the burden of preparing the agenda and minutes for the regular meetings of the Board of County Commissioners; and WHEREAS, John Dinsmore has now been contracted to be the Otter Tail County Administrator. NOW, THEREFORE, BE IT RESOLVED, that the County Administrator of Otter Tail County, John Dinsmore, shall serve as Clerk of the County Board of Commissioners, pursuant to Minnesota Statute Section 375.49, Subd. 2(f), and the County Auditor shall not be held responsible for the duties as Clerk to the Board imposed by Section 384.09. Adopted this 21st day of February, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Recess & Reconvene At 10:55 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 11:02 a.m. Planning Commission Recommendations Preliminary Plat and Conditional Use Permit – “Prosperity Point”, Prosperity Properties: Motion by Rogness, second by Froemming and unanimously carried to approve the Preliminary Plat titled “Prosperity Hills” based on the revised plan dated November 22, 2016, and to approve a Conditional Use Permit to construct a road to service the plat, with conditions as recommended by the Planning Commission. Conditional Use Permit – Tyler & Rebecca Bjerke: Motion by Johnson, second by Lindquist and carried, with Rogness abstaining, to approve a Conditional Use Permit for site preparation work subject to the revised plan dated February 7, 2017. The motion allows necessary earthmoving for installation of the dwelling footings to be done prior to April 15, 2017, provided appropriate erosion control measures are implemented. Final Plat - TriAcres Motion by Johnson, second by Froemming and unanimously carried to approve the Final Plat of Joan Fudge titled “TriAcres”, a replat of a large lot into 3 residential lots located in Section 7 of Pine Lake Township, Big Pine Lake (56-130). OTC Board of Commissioners’ Minutes February 21, 2017 Page 8 AIS Task Force Recommendations Motion by Johnson, second by Lindquist and unanimously carried to approve the Otter Tail County Aquatic Invasive Species Task Force marketing recommendations as outlined in the AIS Minutes of February 13, 2017. Total cost of the recommended marketing programs is $33,745.00. Application Refunds Approved Motion by Johnson, second by Rogness and unanimously carried to authorize the following Site Permit Application refunds due to fee schedule corrections: Site Permit No. 29157 Site Permit No 29158 17000991712000 – Bass Lake 29000990838000 – Ethel Lake Ahron & Stacey Walter Brian & Jean Davis Paid by H2Design Build Inc. Paid by Jean Davis Refund Due of $100.00 Refund Due of $100.00 Contract for Legal Services Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Contract for Legal Services for Children in Need of Protection or Services (CHIPS), Permanency, and Termination of Parental Rights Cases (TPR), subject to the review and approval of the County Attorney. Environmental Review Project Motion by Rogness, second by Johnson and unanimously carried to authorize the County Administrator’s signature to execute documents for an Environmental Review Project to be submitted to the U.S. Department of Housing and Urban Development (HUD) that will enable Otter Tail County Housing and Redevelopment Authority (HRA) to use federal funds to complete a five year capital improvements plan on public housing sites in Pelican Rapids, New York Mills, Henning and Underwood. Adjournment At 11:40 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 7, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes February 21, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 2/21/2017 OTC Board of Commissioners’ Minutes February 21, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes February 21, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes February 21, 2017 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes February 21, 2017 Exhibit A, Page 5 csteinba COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 2/23/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N Y D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:55AM csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 8,523.23 53.63 37.03 41.00 61.50 375.00 38,905.27 250.00 8,523.23 53.63 9.46 8.38 19.19 41.00 18.75 42.75 375.00 29,128.06 9,777.21 250.00 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7976 ALEXANDRIA CONCRETE CO 10-302-000-0000-6505 SAND Aggregates 1 Transactions7976 765 AMERICAN WELDING & GAS INC 10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies 1 Transactions765 13620 AMERIPRIDE SERVICES INC 50-000-000-0000-6290 ACCT 160002035 1601389920 Contracted Services 50-390-000-0000-6290 ACCT 160002035 1601389920 Contracted Services. 50-399-000-0000-6290 ACCT 160002035 1601389920 Contracted Services. 3 Transactions13620 31037 BECKER CO SHERIFF 01-091-000-0000-6369 56-CR-15-3172 M WISEHART 17-0055 Miscellaneous Charges 1 Transactions31037 14105 BELL BANK 01-091-000-0000-6271 SUBPOENA RESEARCH D STEIN 1/26/17 Fraud Investigator Expenses 01-091-000-0000-6271 SUBPOENA RESEARCH E NORGREN 2/13/17 Fraud Investigator Expenses 2 Transactions14105 31803 BEYER BODY SHOP INC 50-399-000-0000-6304 HEAVY DUTY TOW 32410 Repair And Maint-Vehicles 1 Transactions31803 13535 BHH PARTNERS 14-112-107-0000-6688 AP PROJECT41573.0 9/30/16 SERVICE 10/19/16 Detention Expenses 14-112-107-0000-6688 AP PROJ 41573.0 11/30/16 SERVICE 12/12/16 Detention Expenses 2 Transactions13535 11400 BOY SCOUT TROOP 472 50-000-000-0000-6848 AP PARKER PRAIRIE CANISTER 2016 201616 Public Education 1 Transactions11400 13655 BRATVOLD/JONATHON Otter Tail County Auditor ALEXANDRIA CONCRETE CO AMERICAN WELDING & GAS INC AMERIPRIDE SERVICES INC BECKER CO SHERIFF BELL BANK BEYER BODY SHOP INC BHH PARTNERS BOY SCOUT TROOP 472 csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 181.63 1,683.08 600.50 34.78 7,514.97 6,904.90 1,316.40 181.63 1,613.08 70.00 600.50 34.78 7,514.97 6,904.90 6.38 3.49 10.36 224.26 959.00 51.60 61.31 461.89 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6526 SHOES Uniforms 1 Transactions13655 3423 BUY-MOR PARTS & SERVICE LLC 10-304-000-0000-6572 TIRES Repair And Maintenance Supplies 10-304-000-0000-6572 TIRE REPAIR Repair And Maintenance Supplies 2 Transactions3423 1756 CHEMSEARCH 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 1 Transactions1756 5173 CHESHIRE/RYAN C 01-091-000-0000-6330 MILEAGE - OT OPERATIONS 2/8/17 Mileage 1 Transactions5173 304 CLAY CO AUDITOR TREASURER 10-306-000-0000-6535 DTG SPECIAL AID Aid To Other Governments 1 Transactions304 13656 COMPASS MINERALS AMERICA 10-302-000-0000-6514 SALT Salt 1 Transactions13656 32603 COOPERS TECHNOLOGY GROUP 01-041-000-0000-6406 ACCT 2189988030 RUBBER BANDS 416033 Office Supplies 01-042-000-0000-6406 ACCT 2189988030 PENS 416033 Office Supplies 01-043-000-0000-6406 ACCT 2189988030 PENS 416033 Office Supplies 01-121-000-0000-6406 ACCT 2189988605 SUPPLIES 03555 Office Supplies 01-121-000-0000-6677 ACCT 2189988605 ELECTRIC BASE 415928 Office Furniture And Equipment-Minor 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 03548 Office Supplies 01-601-000-0000-6406 ACCT 28363 SUPPLIES 415784 Office Supplies 7 Transactions32603 687 CUMMINS NPOWER LLC 01-112-109-0000-6485 ACCT 405023 GENERATOR DIAGNOS 100-55531 Custodian Supplies Otter Tail County Auditor BRATVOLD/JONATHON BUY-MOR PARTS & SERVICE LLC CHEMSEARCH CHESHIRE/RYAN C CLAY CO AUDITOR TREASURER COMPASS MINERALS AMERICA COOPERS TECHNOLOGY GROUP csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 461.89 678.74 58.00 112.48 5,890.00 1,000.00 85.00 2,882.38 1,066.89 361.17 317.57 58.00 112.48 5,890.00 1,000.00 85.00 2,882.38 28.97 276.59 761.33 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions687 36 DACOTAH PAPER COMPANY 01-112-108-0000-6485 ACCT 227160 SUPPLIES 38025 Custodian Supplies 01-112-108-0000-6485 ACCT 227160 SUPPLIES 41250 Custodian Supplies 2 Transactions36 14597 DAILEY ELECTRIC LLC 50-000-000-0130-6306 LABOR & MATERIALS 2/15/17 Repair/Maint. Equip 1 Transactions14597 33415 DINSMORE/JOHN 01-031-000-0000-6331 LODGING - AMC GOV TRAINING 1/26/17 Meals And Lodging 1 Transactions33415 13736 DM ENTERPRISES 22-622-000-0641-6369 EXCAVATOR & BOBCAT HOURS 051668 Miscellaneous Charges 1 Transactions13736 14569 EAGLE EYE AERIAL PHOTOGRAPHY 50-000-000-0000-6848 FILM/EDIT VIDEO RECYCLE CENTER 38 Public Education 1 Transactions14569 941 EGGE CONSTRUCTION INC 50-000-000-0150-6290 SNOW REMOVAL 2/7/17 24543 Contracted Services. 1 Transactions941 35594 FARMERS CO OP OIL ASSN 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 1 Transactions35594 2997 FASTENAL COMPANY 10-304-000-0000-6406 SUPPLIES Office Supplies 10-304-000-0000-6572 PARTS & SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions2997 Otter Tail County Auditor CUMMINS NPOWER LLC DACOTAH PAPER COMPANY DAILEY ELECTRIC LLC DINSMORE/JOHN DM ENTERPRISES EAGLE EYE AERIAL PHOTOGRAPHY EGGE CONSTRUCTION INC FARMERS CO OP OIL ASSN FASTENAL COMPANY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 3,437.87 371.21 30.00 6,289.36 116.00 393.75 171.20 125.22 3,437.87 371.21 30.00 6,289.36 116.00 393.75 171.20 116.63 8.59 14.92 15.80 80.20 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13636 FIDLAR TECHNOLOGIES, INC 02-103-000-0000-6369 LAREDO USAGE JAN 2017 0216332-IN Miscellaneous Charges 1 Transactions13636 6890 FRANK'S AUTO BODY SHOP OF PERHAM 01-149-000-0000-6354 AP UNIT 1306 REPLACE WINDSHIELD 14557 Insurance Claims 1 Transactions6890 3628 FRONTIER PRECISION INC 10-303-000-0000-6501 TRIMBLE TABLET CARRYING CASE Engineering And Surveying Supplies 1 Transactions3628 2234 GILSON COMPANY INC 10-303-000-0000-6682 SUPPLIES Drafting And Survey Equipment 1 Transactions2234 5066 GODFATHERS EXTERMINATING INC 50-000-000-0170-6290 ACCT 12465 RAT CONTROL 117541 Contracted Services. 1 Transactions5066 6156 HAMRUM/KENNETH 01-013-000-0000-6262 AP 56-JV-15-3344 KORBY 2/28/17 Public Defender 1 Transactions6156 3698 HANSEN/NICOLE 01-031-000-0000-6330 MILEAGE - MPELRA 2/3/17 Mileage 1 Transactions3698 6914 HERMAN/CRYSTAL 01-091-000-0000-6273 MILEAGE - MFIA BOARD MTG 2/3/17 Collections Officer Expenses 01-091-000-0000-6273 MEAL - MFIA BOARD MTG 2/3/17 Collections Officer Expenses 2 Transactions6914 38100 INNOVATIVE OFFICE SOLUTIONS 01-041-000-0000-6406 ACCT C103279 SUPPLIES 1512902 Office Supplies 01-042-000-0000-6406 ACCT C103279 SUPPLIES 1512902 Office Supplies 01-043-000-0000-6406 ACCT C103279 SUPPLIES 1512902 Office Supplies Otter Tail County Auditor FIDLAR TECHNOLOGIES, INC FRANK'S AUTO BODY SHOP OF PERHAM FRONTIER PRECISION INC GILSON COMPANY INC GODFATHERS EXTERMINATING INC HAMRUM/KENNETH HANSEN/NICOLE HERMAN/CRYSTAL csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula - Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 110.92 7.99 175.69 107.18 433.80 379.55 2,324.80 1,617.68 7.99 87.24 88.45 173.88 66.70 433.80 379.55 79.00 1,122.90 1,122.90 1,617.68 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions38100 8739 IVERSON/JAMES 01-201-000-0000-6526 SHOTGUN SHELL HOLDER 2/14/17 Uniforms 1 Transactions8739 8908 J.P. COOKE CO 01-042-000-0000-6406 PRINTER 25 SELF-INKING STAMP 1362 Office Supplies 01-201-000-0000-6406 CUSTOM XSTAMPERS 439308 Office Supplies 2 Transactions8908 3191 KEEPRS INC 01-201-000-0000-6526 OTTERTAISD UNIFORM SUPPLIES 331443 Uniforms MEKASH/ALLEN5433 01-201-000-0000-6526 OTTERTAISD CARDIGAN/GLOVES 331443-80 Uniforms MEKASH/ALLEN5433 2 Transactions3191 40336 KELLY SERVICES INC 01-112-000-0000-6270 L EGGEN W/E 2/5 05092480 Misc Professional-Kelly 1 Transactions40336 1002 KIMBALL MIDWEST 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1002 79 LAKE REGION HEALTHCARE 01-201-000-0000-6433 VISIT 2656493-0001 BLOOD DRAW 1/5/17 Special Medical 01-201-000-0000-6433 AP VISIT 2608505 A MEKASH 11/10/16 Special Medical 01-201-000-0000-6433 AP VISIT 2617639 A SPROUT 11/22/16 Special Medical 3 Transactions79 10350 LAKES AREA COOPERATIVE 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 1 Transactions10350 14614 LANDS' END BUSINESS OUTFITTERS Otter Tail County Auditor INNOVATIVE OFFICE SOLUTIONS IVERSON/JAMES J.P. COOKE CO KEEPRS INC KELLY SERVICES INC KIMBALL MIDWEST LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 310.10 725.00 2,602.42 9.04 9,995.00 30.00 25.00 413.00 12,641.14 310.10 465.00 260.00 2,602.42 9.04 9,995.00 30.00 25.00 413.00 12,641.14 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6526 ACCT 3233808 SHIRTS FOR STAFF 4687846 Uniforms 1 Transactions14614 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 CARDBOARD 71250 Contracted Services. 50-399-000-0000-6290 PAPER 71252 Contracted Services. 2 Transactions81 1022 LITTLE FALLS MACHINE INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions1022 1023 LOKEN/JERRY 10-303-000-0000-6331 MEALS Meals And Lodging 1 Transactions1023 1029 MATHISON CO 10-303-000-0000-6682 HP DESIGNJET T 3500, #5940 Drafting And Survey Equipment 1 Transactions1029 7661 MINNKOTA ENVIRO SERVICES INC 01-201-000-0000-6406 ACCT 1159 SHREDDING TOTE 381691 Office Supplies 1 Transactions7661 2803 MN ASSOC OF DRAINAGE INSPECTORS 22-622-000-0000-6369 INSPECTOR MEETING MAR 13 2/28/17 Miscellaneous Charges FELLBAUM/KEVIN11382 1 Transactions2803 546 MN CO INTERGOVERNMENTAL TRUST 01-149-000-0000-6354 ACCT 1140 ADD CONT EQP #405 96108 Insurance Claims 1 Transactions546 565 MN STATE AUDITOR 01-045-000-0000-6266 AUDIT SERVICE 12/28/16-1/24/17 68015 Audit Cost 1 Transactions565 Otter Tail County Auditor LANDS' END BUSINESS OUTFITTERS LARRY OTT INC TRUCK SERVICE LITTLE FALLS MACHINE INC LOKEN/JERRY MATHISON CO MINNKOTA ENVIRO SERVICES INC MN ASSOC OF DRAINAGE INSPECTORS MN CO INTERGOVERNMENTAL TRUST MN STATE AUDITOR csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula OTTER TAIL LAKES COUNTRY ASSOCIATION Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 15,000.00 6,380.00 1,210.00 874.77 48.50 1,000.00 918.85 2,083.35 15,000.00 2,380.00 4,000.00 1,210.00 874.77 48.50 1,000.00 901.35 17.50 2,083.35 195.48 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2927 NATIONAL BUSINESS SYSTEMS INC 01-044-000-0000-6210 ACCT 10148 TAX POSTAGE MAR17 S07104 Postage Meter 1 Transactions2927 7802 NEIGEL FIREARMS 01-201-000-0000-6385 AMMO FOR VARIOUS GUNS 004868 Entry Team Srt 01-201-000-0000-6490 AMMO FOR VARIOUS GUNS 004868 Ammo, Shooting Supplies 2 Transactions7802 11384 NEWMAN PAINTING INC 01-112-110-0000-6572 SAND & VARNISH 12 DOORS 4045 Repair And Maintenance Supplies 1 Transactions11384 6006 NORTHERN SAFETY TECHNOLOGY INC 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions6006 3167 OTTER TAIL CO TREASURER 10-304-000-0000-6253 WASTE DISPOSAL Garbage 1 Transactions3167 624 02-612-000-0000-6369 1/2 PG AD IN VISITOR'S GUIDE INV-0405 Miscellaneous Charges 1 Transactions624 45022 PARK REGION CO OP 10-304-000-0000-6251 PROPANE Gas And Oil - Utility 10-304-000-0000-6565 KEROSENE Fuels - Diesel 2 Transactions45022 1087 PENROSE OIL COMPANY 10-304-000-0000-6565 DIESEL FUEL Fuels - Diesel 1 Transactions1087 1412 PHILLIPE LAW OFFICE 01-013-000-0000-6262 56-PR-17-455 M MALECHA 2/14/17 Public Defender OTTER TAIL LAKES COUNTRY ASSOCIATION Otter Tail County Auditor NATIONAL BUSINESS SYSTEMS INC NEIGEL FIREARMS NEWMAN PAINTING INC NORTHERN SAFETY TECHNOLOGY INC OTTER TAIL CO TREASURER PARK REGION CO OP PENROSE OIL COMPANY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 195.48 9.74 116.00 71.36 155.55 95.00 14,470.00 34.68 97.13 9.74 116.00 71.36 155.55 95.00 14,470.00 34.68 97.13 9.74 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1412 14554 PIEPER/JORDAN 10-303-000-0000-6331 MEALS Meals And Lodging 1 Transactions14554 45354 POSTMASTER 01-601-000-0000-6210 BOX 250 RENT 2017 2/28/17 Postage & Postage Meter 1 Transactions45354 45475 PRO AG FARMERS CO OP 50-000-000-0120-6565 ACCT 988529 FUEL 88024434 Fuels 1 Transactions45475 9484 RDO TRUST #80-6130 01-112-000-0000-6572 ACCT 0313001 FIX SHAFT W23922 Repair And Maintenance Supplies 1 Transactions9484 10842 RINKE NOONAN LAW FIRM 01-002-000-0000-6242 DRAINAGE & WETLAND SEMINAR 2/11/17 Registration Fees LINDQUIST/JOHN6119 1 Transactions10842 683 ROYAL TIRE INC 50-000-000-0170-6304 ACCT 306280 4 BRAWLER TIRES 31958970 Repair And Maintenance 1 Transactions683 19005 SERVICE FOOD SUPER VALU 01-002-000-0000-6369 K3210 21FEB17 Miscellaneous Charges 1 Transactions19005 159 SHERWIN WILLIAMS 10-304-000-0000-6406 SUPPLIES Office Supplies 1 Transactions159 1469 SILLERUD/DAVID 10-303-000-0000-6331 MEALS Meals And Lodging Otter Tail County Auditor PHILLIPE LAW OFFICE PIEPER/JORDAN POSTMASTER PRO AG FARMERS CO OP RDO TRUST #80-6130 RINKE NOONAN LAW FIRM ROYAL TIRE INC SERVICE FOOD SUPER VALU SHERWIN WILLIAMS csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 9.74 265.00 50.00 688.36 34.49 53.50 2,120.50 32.20 265.00 50.00 299.82 159.24 229.30 34.49 53.50 1,113.00 1,007.50 32.20 2,284.00 1,226.02 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1469 5608 SPROUT/AARON 01-201-000-0000-6526 GLOCK 23G4 2/14/17 Uniforms 1 Transactions5608 48421 STEARNS CO SHERIFF 01-091-000-0000-6369 SERVED SUBPOENA 17233 Miscellaneous Charges 1 Transactions48421 48183 STEINS INC 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 774784-1 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 775396 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 775397 Custodian Supplies 3 Transactions48183 13290 TERMINAL SUPPLY CO. 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 1 Transactions13290 14695 THOMASON/JAKE 01-091-000-0000-6330 MILEAGE - CLE 2/2/17 Mileage 1 Transactions14695 183 THOMSON REUTERS - WEST 01-091-000-0000-6455 ACCT 1000520140 JAN 2017 835529645 Reference Books & Literature 01-091-000-0000-6455 ACCT1000520140 MN LAW PAMPHLET 835610719 Reference Books & Literature 2 Transactions183 49008 TIRES PLUS TOTAL CAR CARE 01-201-000-0000-6304 UNIT 1609 OIL CHANGE 100235 Repair And Maintenance 1 Transactions49008 9693 TOWMASTER 10-304-000-0000-6306 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies Otter Tail County Auditor SILLERUD/DAVID SPROUT/AARON STEARNS CO SHERIFF STEINS INC TERMINAL SUPPLY CO. THOMASON/JAKE THOMSON REUTERS - WEST TIRES PLUS TOTAL CAR CARE csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 3,510.02 67.96 20,000.00 450.00 712.24 4,203.33 115.44 196,634.41 67.96 20,000.00 450.00 100.92 243.44 367.88 4,203.33 115.44 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions9693 753 UNIFORMS UNLIMITED INC 01-201-000-0000-6526 ACCT 4788-2 PATCHES 40921-2 Uniforms MEKASH/ALLEN5433 1 Transactions753 148 UNITED STATES POSTAGE SERVICE 01-149-000-0000-6210 ACCT 19524586 METER 4334445 031-309 Postage & Postage Meter 1 Transactions148 3706 VIKING COCA-COLA 01-112-000-0000-6404 ACCT 9804282 COFFEE 1891521 Coffee Supplies 1 Transactions3706 1655 WALLWORK TRUCK CENTER 10-304-000-0000-6565 SUPPLIES Fuels - Diesel 10-304-000-0000-6565 ANTI-GEL Fuels - Diesel 10-304-000-0000-6572 PARTS Repair And Maintenance Supplies 3 Transactions1655 2278 WASTE MANAGEMENT 50-000-000-0170-6852 ACCT 38509973002 47400106 Msw By Passed Expense 1 Transactions2278 5088 XEROX CORPORATION 01-101-000-0000-6342 ACCT 702449554 088065960 Service Agreements 1 Transactions5088 Final Total ............81 Vendors 111 Transactions Otter Tail County Auditor TOWMASTER UNIFORMS UNLIMITED INC UNITED STATES POSTAGE SERVICE VIKING COCA-COLA WALLWORK TRUCK CENTER WASTE MANAGEMENT XEROX CORPORATION csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Copyright 2010-2016 Integrated Financial Systems 11:55AM2/23/17 Page 12Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts 67,352.46 1 4,437.87 2 58,633.09 10 38,905.27 14 5,915.00 22 21,390.72 50 196,634.41 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Capital Improvement Fund County Ditch Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Goals & Strategic Planning Overview1 2017 - 2018 1. Goal Area: County-wide Comprehensive Plan (Placeholder for future conversations) a. Sub-goal: Develop comprehensive plan that reflects consultation with internal and external county entities b. Resources: External consultant c. Implementation date: This process will begin within 6 months-1 year. d. Point Person: External consultant 2. Goal Area: Succession Planning, Part I a. Sub-goal: Analyze division organizational structure and refine to insure county-wide consistency and quality delivery of services. i. Research and determine how county elected offices fit or transition (i.e., auditor, recorder) within new division structure. ii. If you are interested in a presentation about how county elected offices operate in relation to organizational structure in other counties, please let Heather from AMC know and she can help with arrangements. b. Resources: Draft organizational chart; Create list of possible employees who can be cross-trained to serve in interim leadership positions. c. Implementation date: This process should be completed in 3-6 months. (Use existing division director meetings and informal check-ins with employees) d. Anticipated hurdles & Strategies to continue: Use this opportunity to talk about the organizational design for delivery of services, if others are resistant to change; Oftentimes, the vision and implementation can diverge. e. Point Person: John, Nicole, & Nick 3. Goal Area: Succession Planning, Part II a. Sub-goal: Promote career development and succession planning i. Clearly defined job descriptions ii. Implement job exchange iii. There may be a possibility of developing “career tracks” with Minnesota State Community and Technical College. iv. MinnPost Article: This is a review of the work that John Thorson is doing on behalf of Hennepin County to reduce hiring requirements and open county hiring opportunities; He also works closely with area colleges to create job training tracks for high-needs areas and he offered to help other counties replicate this work b. Resources: Job descriptions; Revision guidelines for adjusting job descriptions; List of training resources and mentors. c. Implementation date: Ongoing 4. Goal Area: External Outreach a. Sub-goal: Create process for how information is shared with public through multiple outlets (e.g. website, social media, press releases, television/radio appearances, etc.) b. Resources: Time; Draft organizational chart c. Implementation date: This process will be organized as four quarters: 1) Inventory of current staff and tools; 2) Review of stakeholders; 3) Documentation of existing process; 4) Soft launch: Process testing by each department. d. Anticipated hurdles & Strategies to continue: Working on this outreach project as the internal organization is shifting e. Point Person: John; Nick 5. Goal Area: Technology a. Sub-goal: Develop understanding of the internal county government needs, when it comes to technology; Begin with pilot of Laserfish for internal document sharing b. Resources: Existing paper-based policies and procedures will be transitioned to a paperless, web-based system. c. Implementation date: This process will begin in 6 months-1 year. d. Anticipated hurdles & Strategies to continue: Buy-in to use of a new software package, Laserfish e. Point Person: Champion in HR and/or GIS; IT Director 1 Based on the February 6, 2017 planning activities we had completed with Heather Bandeen, Association of Minnesota Counties (AMC). Page | 1 Tuesday, February 28, 2017 Agenda Items Non-Consent Items 1. EXTRACT OF MINUTES OF A MEETING OF THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA HELD: February 28, 2017 Pursuant to due call and notice thereof, a regular meeting of the Board of Commissioners of Otter Tail County, Minnesota, was held at the Otter Tail County Government Service Center in Fergus Falls, Minnesota on the 28th day of February, 2017, at 9:30 o'clock A.M. The following Commissioners were present: and the following were absent: Commissioner ______________________ introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B A. WHEREAS, the Board of Commissioners of Otter Tail County, Minnesota (the "County") issued its $5,245,000 General Obligation Tax Abatement Bonds, Series 2007B, dated May 22, 2007 (the "Bonds"), of which $1,235,000 remains outstanding; and B. WHEREAS, the Board of Commissioners deems it desirable and in the best interests of the County to call the outstanding maturities of the Bonds, in the principal amount of $1,235,000, on April 4, 2017, in accordance with the resolution of the Board of Commissioners adopted on April 24, 2007, authorizing the issuance of the Bonds; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. Bonds to be Redeemed. All of the Bonds maturing, or subject to mandatory redemption, in the years 2018 through 2019, inclusive, shall be redeemed and prepaid on April 4, 2017 at par and accrued interest for the Bonds called. 2. Mailing of Notice of Call. The County Auditor-Treasurer shall cause the Notice of Call for Redemption attached hereto as Exhibit A to be mailed prior to April 4, 2017, the date for call, to the paying agent where the Bonds are payable and to all registered holders of the Bonds. 3. Deposit of Sufficient Funds. The County Auditor-Treasurer is hereby authorized and directed to deposit with the paying agent where the Bonds are payable prior to said call date sufficient funds to pay the principal and interest due on the Bonds called for redemption as of the call date. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner ____________________ and upon a vote being taken thereon, the following voted in favor thereof: Page | 2 and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. _________________________________ Chair, Board of County Commissioners _________________________________ County Administrator Page | 3 Exhibit A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B OTTER TAIL COUNTY MINNESOTA NOTICE IS HEREBY GIVEN that by order of the Board of Commissioners of Otter Tail County, Minnesota, there have been called for redemption and prepayment on: April 4, 2017 those outstanding bonds of the City designated as General Obligation Tax Abatement Bonds, Series 2007B, dated May 22, 2007, having stated maturity dates or subject to mandatory redemption in the years 2018 through 2019, inclusive, and totaling $1,235,000 in principal amount. Year Amount CUSIP Number* 2018 $640,000 689597 CS9 2019 $595,000 689597 CT7 The bonds are being called at a price of par plus accrued interest to April 4, 2017, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the principal office of the County Auditor-Treasurer, Otter Tail County, Minnesota, on or before April 4, 2017. Dated: February 28, 2017 BY ORDER OF THE COUNTY BOARD OTTER TAIL COUNTY, MINNESOTA /s/ Wayne Stein County Auditor-Treasurer *The County shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders.