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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 01/24/2017AGENDA PACKET Jan. 24, 2017 BOARD OF COMMISSIONERS MEETING 2.1 Draft Minutes for 01.10.2017 2.2 County Warrants~Bills 2.4 Human Services Contracts 2.5 Final Payment-Traffic Marking Services 4.0 Criminal Justice Advisory Council Charter and Goals-OTC and 7th Judicial District 4.01 Resolution in Support of the OTC Criminal Justice Advisory Council - Final 6.0 Fergus Falls Landfill-License Recommendation-2017 6.01 Single Sort Recycling Grant Revised 011817 6.02 Single Sort Recycling Grant Authorizing Resolution 012417 7.0 DNR Land Acquisition Letter 7.01 DNR Land Acquisition County Board Info. 7.02 DNR Land Acquisition plat 8.0 MACSSA Platform 2017 8.01 MACSSA Priorities 2017 8.02 NCT Social Services Contract - NWMN Counties (2) 8.03 Account Technician Hiring Request 8.03 Eligibility Worker Hiring Request 9.0 OTC Administrative Ordinance Proposed Revisions Jan 2017 9.01 Notice of Intent - Administrative Ordinance 15.0 Hwy Agenda Items 16.0 Ditch Agenda 17.0 Auditor-Treasurer Non Consent Items MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN January 10, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, January 10, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Approval of Agenda Chair Huebsch called for approval of the Board agenda. Motion by Johnson, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of January 10, 2017, as presented. Consent Agenda Motion by Froemming, second by Rogness and unanimously carried to approve Consent Agenda items as follows:1.January 3, 2017 Board of Commissioners’ Meeting Minutes2.Warrants/Bills for January 10, 2017 (Exhibit A)3.Human Services Bills & Claims4.Approval of Human Services Contracts – Moorhead Public Housing,PA, Meridian Services, Lutheran Social Services, LMHC, A Place forFriends, and Jane Neubauer for the PSOP5.2017 Waste Haulers’ Licenses County Administrator Interviews Stephanie Retzlaff, Human Resources Professional, reviewed the Interview process for six internal County candidates to fill the position of County Administrator effective February 10, 2017. She submitted two documents titled “County Administrator Interview Process” and “Presentation Interview Questions & Guidelines”. Each candidate received the same four questions in advance of the interviews, presented their answers to those questions in a presentation style format which was followed by a 10 minute Question and Answer session. After interviews and lengthy discussion, the County Board requested that a press release be drafted to announce the appointment of Community Services Director John Dinsmore as the new Otter Tail County Administrator. The formal appointment will take place at the next regular County Board meeting on January 24, 2017. Adjournment At 3:07 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 24, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair Larry Krohn, Clerk CB/kd OTC Board of Commissioners’ Minutes January 10, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 01/10/2017 OTC Board of Commissioners’ Minutes January 10, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes January 10, 2017 Exhibit A, Page 3 csteinba COMMISSIONER'S VOUCHERS ENTRIES Paid on Behalf Of Name Explode Dist. Formulas?: 1/19/17 Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: N N D 4 N D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:53AM csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula 5TH DISTRICT JAIL ADMINISTRATOR'S ASSN ANDERSON BROTHERS CONST CO OF BRAINERD Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 2,025.00 75.00 2,348.19 80.28 37.03 125.75 8,813.24 112.25 2,025.00 75.00 2,348.19 80.28 9.46 8.38 19.19 125.75 8,813.24 112.25 20,473.00 Page 2Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8091 01-250-000-0000-6171 9 CONFERENCE REGISTRATIONS 1/24/17 Tuition And Education Expenses 1 Transactions8091 212 AL'S REFRIGERATION 01-112-110-0000-6572 AP ICE MACHINE MAINTENANCE 43984 Repair And Maintenance Supplies 1 Transactions212 14813 ALBANY RECYCLING CENTER 50-000-000-0130-6859 AP MISC RECYCLING 12001 Electronic Disposal 1 Transactions14813 9741 AMERICINN OF MOUNDSVIEW 10-303-000-0000-6331 AP LODGING Meals And Lodging 1 Transactions9741 13620 AMERIPRIDE SERVICES INC 50-000-000-0000-6290 ACCT 160002035 1601366473 Contracted Services 50-390-000-0000-6290 ACCT 160002035 1601366473 Contracted Services. 50-399-000-0000-6290 ACCT 160002035 1601366473 Contracted Services. 3 Transactions13620 11 ANDERSON RPR/CHERI 01-091-000-0000-6369 AP 56-PR-16-1780 TRANSCRIPT COSTS 12/29/16 Miscellaneous Charges 1 Transactions11 13399 10-303-000-0000-6651 C.P. 15:151-T, EST. #4-FINAL Construction Contracts 1 Transactions13399 2119 ASSOCIATED BAG COMPANY 01-250-000-0000-6491 ACCT 101612 ZIPPER BAGS N687502 Jail Supplies 1 Transactions2119 30171 ASSOCIATION OF MN COUNTIES 01-031-000-0000-6241 2017 AMC ANNUAL DUES 46195 Membership Dues 5TH DISTRICT JAIL ADMINISTRATOR'S ASSN ANDERSON BROTHERS CONST CO OF BRAINERD Otter Tail County Auditor AL'S REFRIGERATION ALBANY RECYCLING CENTER AMERICINN OF MOUNDSVIEW AMERIPRIDE SERVICES INC ANDERSON RPR/CHERI ASSOCIATED BAG COMPANY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 20,473.00 1,698.81 41.94 30.64 91.71 12,904.00 13.00 139.99 169.95 718.45 48.99 394.99 271.91 94.52 13.99 27.95 30.64 91.71 12,904.00 13.00 139.99 Page 3Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions30171 102 AUTO VALUE FERGUS FALLS 10-304-000-0000-6565 AP D.E.F. FLUID Fuels - Diesel 10-304-000-0000-6572 AP BATTERY Repair And Maintenance Supplies 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 AP SUPPLIES & PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 AP PARTS & SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 6 Transactions102 242 BATTLE LAKE AUTO PARTS 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 AP PARTS & SUPPLIES Repair And Maintenance Supplies 2 Transactions242 14469 BATTLE LAKE COOP 50-000-000-0110-6565 ACCT 90009080 DIESEL 1/4/17 7526 Fuels 1 Transactions14469 31064 BATTLE LAKE STANDARD 01-250-000-0000-6399 AP STS MAINT SUPPLIES 144269 Sentence To Serve 1 Transactions31064 802 BATTLE LAKE/CITY OF 10-303-000-0000-6278 DTG CONST. ENGRG. EXPENSE Engineering & Hydrological Testing 1 Transactions802 1755 BEN HOLZER UNLIMITED 50-000-000-0130-6290 AP DRINKING WATER 59765NYM Contracted Services. 1 Transactions1755 1586 BENNETT/TERRY 10-304-000-0000-6526 AP SHOES Uniforms 1 Transactions1586 31803 BEYER BODY SHOP INC Otter Tail County Auditor ASSOCIATION OF MN COUNTIES AUTO VALUE FERGUS FALLS BATTLE LAKE AUTO PARTS BATTLE LAKE COOP BATTLE LAKE STANDARD BATTLE LAKE/CITY OF BEN HOLZER UNLIMITED BENNETT/TERRY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 1,885.00 1,390.94 1,621.00 481.68 1,231.92 22.68 1,528.02 21.50 300.00 85.00 1,500.00 1,390.94 1,621.00 481.68 1,231.92 22.68 1,528.02 9.00 12.50 2,660.00 Page 4Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-201-000-0000-6396 TOW CF 17000904 26520 Special Investigation 01-250-000-0000-6399 TOW STS TRUCK 26240 Sentence To Serve 10-304-000-0000-6572 AP TOWING Repair And Maintenance Supplies 3 Transactions31803 13535 BHH PARTNERS 14-112-107-0000-6688 AP PROJECT 41573.0 THRU 12/31/16 1/11/17 Detention Expenses 1 Transactions13535 13129 BJORGAN CONSTRUCTION INC 01-112-106-0000-6672 AP INSTALL WALLS & DOORS NYM 12/16/16 Remodeling Supplies 1 Transactions13129 3794 BLUESTONE TECHNOLOGIES INC 01-061-000-0000-6276 AP MILEAGE CHARGES 4TH QTR 1143 Professional Services 1 Transactions3794 3494 BOUND TREE MEDICAL LLC 01-201-000-0000-6491 ACCT 114063 SPARE AED BATTERY 82369957 General Supplies 1 Transactions3494 7022 BRANDBORG/HEATHER 01-091-000-0000-6330 AP MILEAGE 12/30/16 Mileage 1 Transactions7022 24 BRANDON COMMUNICATIONS INC 01-201-000-0000-6341 ACCT O2750 TOWER RENT VINING INV18906 Radio Tower Rental 1 Transactions24 3957 BRAUN VENDING INC 10-304-000-0000-6252 DRINKING WATER Water And Sewage 10-304-000-0000-6252 AP DRINKING WATER Water And Sewage 2 Transactions3957 1425 BUREAU OF CRIM APPREHENSION 02-225-000-0000-6369 AP ACCT MN0560000 PERMIT TO CARRY 56-000051 Miscellaneous Charges Otter Tail County Auditor BEYER BODY SHOP INC BHH PARTNERS BJORGAN CONSTRUCTION INC BLUESTONE TECHNOLOGIES INC BOUND TREE MEDICAL LLC BRANDBORG/HEATHER BRANDON COMMUNICATIONS INC BRAUN VENDING INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 2,660.00 5,089.42 2,350.00 820.00 35.00 152.08 166.80 3,221.30 295.47 443.58 893.09 235.98 150.00 150.00 150.00 150.00 150.00 1,600.00 820.00 35.00 57.28 94.80 133.81 32.99 Page 5Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions1425 3423 BUY-MOR PARTS & SERVICE LLC 10-304-000-0000-6572 AP TIRES Repair And Maintenance Supplies 50-000-000-0170-6304 ACCT C00837 BLOCK HEATER 043800 Repair And Maintenance 50-399-000-0000-6304 ACCT 100331 AXLE REPAIR 043758 Repair And Maint-Vehicles 50-399-000-0000-6304 AP ACCT 100331 FIX LEAK 043785 Repair And Maint-Vehicles 50-399-000-0000-6304 ACCT 100331 BLOCK HEATER 043792 Repair And Maint-Vehicles 5 Transactions3423 2464 CAROLINA SOFTWARE 50-000-000-0110-6290 WASTEWORKS SUPPORT 1ST QTR 63453 Contracted Services. 50-000-000-0120-6290 WASTEWORKS SUPPORT 1ST QTR 63453 Contracted Services. 50-000-000-0130-6290 WASTEWORKS SUPPORT 1ST QTR 63453 Contracted Services. 50-000-000-0150-6290 WASTEWORKS SUPPORT 1ST QTR 63453 Contracted Services. 50-000-000-0170-6290 WASTEWORKS SUPPORT 1ST QTR 63453 Contracted Services. 51-000-000-0000-6290 WASTEWORKS/WIZARD 1ST QTR 63453 Contracted Services 6 Transactions2464 11448 CENTRAL CONCRETE CONSTRUCTION 01-112-000-0000-6319 AP DEC 2016 SNOWPLOWING 501 Snow Removal 1 Transactions11448 5663 CETERA FINANCIAL GROUP 01-091-000-0000-6271 SUBPOENA #17-CIS-S001 1/10/17 Fraud Investigator Expenses 1 Transactions5663 5580 CITIZENS ADVOCATE 01-002-000-0000-6240 AP SHORELAND NOTICE AD 12/13 13738 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 2 Transactions5580 32547 CO OP SERVICES INC 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 2 Transactions32547 Otter Tail County Auditor BUREAU OF CRIM APPREHENSION BUY-MOR PARTS & SERVICE LLC CAROLINA SOFTWARE CENTRAL CONCRETE CONSTRUCTION CETERA FINANCIAL GROUP CITIZENS ADVOCATE CO OP SERVICES INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 622.41 3,136.23 500.00 38.31 85,476.26 120.00 47.67 233.75 388.66 42.81 3,093.42 500.00 38.31 7,111.63 78,364.63 120.00 33.38 14.29 15.14 93.00 8.47 140.20 Page 6Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9087 CODE 4 SERVICES LLC 01-149-000-0000-6354 UNIT 1401 INSTALL PUSH BUMPER 3092 Insurance Claims 01-201-000-0000-6315 BEARCAT - INSTALL RADIO 3088 Radio Repair Charges 2 Transactions9087 608 COMMISSIONER OF TRANSPORTATION 10-302-000-0000-6369 DTG TESTING Miscellaneous Charges 10-303-000-0000-6278 DTG TESTING Engineering & Hydrological Testing 2 Transactions608 12557 COMMISSIONER OF TRANSPORTATION 10-303-000-0000-6242 REGISTRATION Registration Fees 1 Transactions12557 32659 COMPANION ANIMAL HOSPITAL 01-201-000-0000-6408 AP ACCT 4931 DOG FOOD FOR MOJO 114373 Canine Supplies 1 Transactions32659 13656 COMPASS MINERALS AMERICA 10-302-000-0000-6514 SALT Salt 10-302-000-0000-6514 AP SALT Salt 2 Transactions13656 32672 COMSTOCK CONSTRUCTION OF MN 50-390-000-0000-6300 OTCRECYCLI DOOR REPAIRS 113474 Building And Grounds Maintenance 1 Transactions32672 12485 COOP SERVICES INC 01-112-000-0000-6560 AP ACCT 716131 UNLEADED 1682 Gasoline & Oil 01-112-000-0000-6560 AP ACCT 716131 PREMIUM 22190 Gasoline & Oil 2 Transactions12485 32603 COOPERS TECHNOLOGY GROUP 01-031-000-0000-6406 ACCT 2189988076 LEGAL PAD 414836 Office Supplies 01-061-000-0000-6406 ACCT 2189988122 BATTERIES 03416 Office Supplies 01-061-000-0000-6406 ACCT 2189988122 SCISSORS 03437 Office Supplies 01-112-000-0000-6406 ACCT 2189988122 INK 03435 Office Supplies Otter Tail County Auditor CODE 4 SERVICES LLC COMMISSIONER OF TRANSPORTATION COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL HOSPITAL COMPASS MINERALS AMERICA COMSTOCK CONSTRUCTION OF MN COOP SERVICES INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 15,226.83 26.50 257.50 1,133.26 1,089.00 10.06 110.98 129.95 1,320.00 75.31 11.12 60.84 139.84 2,158.76 619.00 6,606.28 1,614.64 2,113.24 26.50 26.25 211.75 19.50 1,133.26 350.00 464.00 275.00 460.83 219.58 Page 7Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-112-000-0000-6406 ACCT 2189988050 SUPPLIES 414755 Office Supplies 01-112-000-0000-6369 ACCT 2189988050 HEATER 414884 Miscellaneous Charges 01-127-000-0000-6677 ACCT 2189988310 CPU HOLDER 414940 Office Furniture And Equipment-Minor 01-149-000-0000-6406 ACCT 2189988122 30CS 3-HOLE 414759 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 SUPPLIES 414949 Office Supplies 01-201-000-0000-6406 ACCT 2189988555 LAMINATING 414978 Office Supplies 01-250-000-0000-6406 AP ACCT 2189988556 SUPPLIES 414608 Office Supplies 01-250-000-0000-6406 ACCT 2189988556 SUPPLIES 414720 Office Supplies 01-601-000-0000-6677 ACCT 2189988605 GUEST CHAIRS 414850 Office Furniture And Equipment-Minor 02-225-000-0000-6369 ACCT 2189988555 WORKSURFACE 414938 Miscellaneous Charges 14-601-000-0000-6687 AP ACCT 2189988605 PANEL SYTEM 412404 Equipment 14-601-000-0000-6687 AP ACCT 2189988605 ELECTRIC BASE 412836 Equipment 14-601-000-0000-6687 ACCT 2189988605 GUEST CHAIRS 414850 Equipment 17 Transactions32603 5407 CULLIGAN 50-000-000-0170-6290 ACCT 28118 JAN2017 Contracted Services. 1 Transactions5407 2364 CULLIGAN OF WADENA 10-304-000-0000-6252 DRINKING WATER Water And Sewage 10-304-000-0000-6252 AP DRINKING WATER Water And Sewage 50-000-000-0120-6290 AP ACCT 267-03388972-1 DEC2016 Contracted Services. 3 Transactions2364 687 CUMMINS NPOWER LLC 01-112-109-0000-6342 AP ACCT 405023 INSPECTION 400-30617 Service Agreements 1 Transactions687 9018 D & T VENTURES LLC 01-061-000-0000-6202 MONTHLY SUPPORT - CREDIT CLERK 297632 County Website 01-061-000-0000-6202 MONTLY SUPPORT - TAX WEBSITE 297633 County Website 01-061-000-0000-6202 MONTHLY SUPPORT - ESS PAYROLL 297634 County Website 3 Transactions9018 36 DACOTAH PAPER COMPANY 01-112-101-0000-6485 ACCT 227160 SUPPLIES 24562 Custodian Supplies 50-000-000-0170-6485 AP ACCT 227162 SUPPLIES 11718 Custodian Supplies Otter Tail County Auditor COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN OF WADENA CUMMINS NPOWER LLC D & T VENTURES LLC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula DAKOTA COUNTY AUDITOR- TREASURER'S OFFICE Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 680.41 14,798.00 251.12 159.93 210.60 458.35 217.28 8,980.00 14,798.00 12.00 239.12 159.93 210.60 13.00 445.35 217.28 4,480.00 2,105.00 2,395.00 138.00 Page 8Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions36 13723 01-002-000-0000-6241 2017 MICA DUES 1/4/17 Membership Dues 1 Transactions13723 1496 DAN'S TOWING & REPAIR 01-044-000-0000-6304 AP UNIT 17372 WIPER BLADE 38418 Repair And Maintenance 01-201-000-0000-6304 AP ACCT UNIT 1205 REPAIRS 38312 Repair And Maintenance 2 Transactions1496 320 DARLING'S SALES & SERVICE CO 01-112-102-0000-6572 ACCT OTTERTAIL 4-WAY VALVE 77053 Repair And Maintenance Supplies 1 Transactions320 1261 DENZEL'S REGION WASTE INC 10-304-000-0000-6253 WASTE DISPOSAL Garbage 1 Transactions1261 3518 DEX MEDIA 01-061-000-0000-6201 AP ACCT 110245591 1/10/17 Communication Fees - 50-000-000-0000-6848 AP ACCT 110245589 AD CHARGES 610030623448 Public Education 2 Transactions3518 33013 DICK'S STANDARD 10-304-000-0000-6565 AP D.E.F. FLUID Fuels - Diesel 1 Transactions33013 13736 DM ENTERPRISES 10-302-000-0000-6350 AP SERVICE Maintenance Contractor 22-622-000-0641-6369 AP EXCAVATOR HOURS 051663 Miscellaneous Charges 22-622-000-0644-6369 AP INSTALL WIRE/ EXCAV HRS 051664 Miscellaneous Charges 3 Transactions13736 5427 DULUTH TRADING CO 01-250-000-0000-6526 AP ACCT 0131691586 PANTS P636913500018 Uniforms DAKOTA COUNTY AUDITOR- TREASURER'S OFFICE Otter Tail County Auditor DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR DARLING'S SALES & SERVICE CO DENZEL'S REGION WASTE INC DEX MEDIA DICK'S STANDARD DM ENTERPRISES csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula EMERGENCY COMMUNICATION NETWORK LLC Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 138.00 557.50 2,000.00 171.75 20,450.00 6,599.32 15.58 1,410.00 1,818.68 220.00 337.50 2,000.00 171.75 20,450.00 6,599.32 15.58 1,410.00 1,818.68 12.99 Page 9Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions5427 941 EGGE CONSTRUCTION INC 50-000-000-0150-6290 AP SNOW REMOVAL 24415 Contracted Services. 50-000-000-0150-6290 SNOW DOZER 24415 Contracted Services. 2 Transactions941 5485 EHLERS & ASSOCIATES INC 35-005-000-0000-6750 ARBITRAGE REPORTING 72630 Interest And Fiscal Fees Master Facility 1 Transactions5485 2647 ELLENSON/MARK 10-304-000-0000-6526 AP SHOES Uniforms 1 Transactions2647 13449 02-280-000-0000-6369 CODE RED / IPAWS 2017 ECN-025418 Miscellaneous Charges 1 Transactions13449 6309 ENVIROTECH SERVICES INC 10-302-000-0000-6516 AP MELT DOWN APEX Magnesium Chloride 1 Transactions6309 364 EVERTS LUMBER CO 10-304-000-0000-6406 AP PARTS Office Supplies 1 Transactions364 14552 EZ OPEN GARAGE DOOR 50-399-000-0000-6300 AP WEATHERSTRIPPING DOORS 31083 Building And Grounds Maintenance 1 Transactions14552 35594 FARMERS CO OP OIL ASSN 10-304-000-0000-6251 AP PROPANE Gas And Oil - Utility 1 Transactions35594 373 FARNAM'S GENUINE PARTS INC 10-304-000-0000-6565 AP DIESEL FUEL ADDITIVE Fuels - Diesel EMERGENCY COMMUNICATION NETWORK LLC Otter Tail County Auditor DULUTH TRADING CO EGGE CONSTRUCTION INC EHLERS & ASSOCIATES INC ELLENSON/MARK ENVIROTECH SERVICES INC EVERTS LUMBER CO EZ OPEN GARAGE DOOR FARMERS CO OP OIL ASSN csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 857.05 610.00 1,653.12 3,456.00 7,262.78 6,650.00 547.68 3,343.11 844.06 610.00 342.72 293.76 522.24 293.76 4.80 195.84 3,456.00 7,262.78 930.00 5,720.00 547.68 3,343.11 Page 10Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 2 Transactions373 2997 FASTENAL COMPANY 01-201-000-0000-6385 AP ACCT MNFER0014 PTT ADAPTER 92056 Entry Team Srt 1 Transactions2997 35011 FERGUS FALLS DAILY JOURNAL 01-002-000-0000-6240 AP ACCT 3648 DW JONES TAX ABATE DEC2016 Publishing & Advertising 01-002-000-0000-6240 AP ACCT 3648 SHORELAND ORD MTG DEC2016 Publishing & Advertising 01-002-000-0000-6240 AP ACCT 3648 2017 SUMMARY BUDGET DEC2016 Publishing & Advertising 01-002-000-0000-6240 AP ACCT 3648 NOTICE PRINTING BIDS DEC2016 Publishing & Advertising 02-260-000-0000-6369 AP ACCT FERFFNIJAIL 1973822 Miscellaneous Charges 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 6 Transactions35011 57 FERGUS FALLS/CITY OF 50-000-000-0130-6863 DTG ACCT 18240 DEC LEACHATE 33116 Leachate Disposal 1 Transactions57 32679 FERGUS FALLS/CITY OF 10-302-000-0000-6350 DTG SERVICE AGREEMENT Maintenance Contractor 1 Transactions32679 2153 FERGUS POWER PUMP INC 10-304-000-0000-6300 AP SERVICE Building And Grounds Maintenance 50-000-000-0130-6863 AP HAULING DEC 2016 29047 Leachate Disposal 2 Transactions2153 35018 FERGUS TIRE CENTER 10-304-000-0000-6572 AP TIRES Repair And Maintenance Supplies 1 Transactions35018 13636 FIDLAR TECHNOLOGIES, INC 02-103-000-0000-6369 AP LAREDO USAGE DEC 2016 0216173-IN Miscellaneous Charges 1 Transactions13636 Otter Tail County Auditor FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FERGUS TIRE CENTER FIDLAR TECHNOLOGIES, INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 342.30 772.06 10.00 53.20 81.25 81.25 250.00 236.75 41.70 300.60 772.06 10.00 53.20 81.25 81.25 250.00 116.00 120.75 4.05 Page 11Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14517 FORUM COMMUNICATIONS COMPANY 01-124-000-0000-6240 AP ACCT 352588 PC MTG 12/14/16 1811612 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 2 Transactions14517 7797 FRAZEE ELECTRIC INC 01-061-000-0000-6263 ADD DATA PLATE IN ASSESSOR'S 8899 Labor Installation 1 Transactions7797 12842 FREITAG/MICHAEL 10-302-000-0000-6331 MEALS Meals And Lodging 1 Transactions12842 392 GALLS LLC 01-201-000-0000-6526 AP ACCT 5290418 TRU-SPEC P/C 006701534 Uniforms 707 1 Transactions392 5324 GIRL SCOUT TROOP 30027 50-000-000-0000-6848 AP 2016MAINTAIN DALTON CANISTER 201608 Public Education 1 Transactions5324 5330 GIRL SCOUT TROOP 30210 50-000-000-0000-6848 AP 2016 MAINTAIN ERHARD CANISTER 201609 Public Education 1 Transactions5330 9771 GIRL SCOUT TROOP 30657 50-000-000-0000-6848 AP SUNMART CANISTER 2016 21607 Public Education 1 Transactions9771 5066 GODFATHERS EXTERMINATING INC 50-000-000-0170-6290 AP ACCT 12465 TRAP MAINT 116905 Contracted Services. 50-399-000-0000-6290 AP ACCT 7152 TRAP MAINT 116789 Contracted Services. 2 Transactions5066 5089 GOPHER STATE ONE CALL 01-112-000-0000-6369 AP ACCT MN01166 3 TICKETS 6121227 Miscellaneous Charges Otter Tail County Auditor FORUM COMMUNICATIONS COMPANY FRAZEE ELECTRIC INC FREITAG/MICHAEL GALLS LLC GIRL SCOUT TROOP 30027 GIRL SCOUT TROOP 30210 GIRL SCOUT TROOP 30657 GODFATHERS EXTERMINATING INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 4.05 134.09 919.89 370.59 13.42 10.00 197.74 1,070.70 134.09 245.49 674.40 370.59 13.42 10.00 7.79 189.95 1,070.70 78.87 95.43 7.99 32.48 Page 12Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions5089 52564 GRAINGER INC 01-112-101-0000-6572 ACCT 813640729 HEAD ASSEMBLY 9323183914 Repair And Maintenance Supplies 1 Transactions52564 10411 GRANT'S MECHANICAL 01-112-110-0000-6572 AP OTTC01 IGNITION MODULE W11028 Repair And Maintenance Supplies 01-112-110-0000-6572 AP ACCT OTTC01 REPAIR RPZS W11186 Repair And Maintenance Supplies 2 Transactions10411 13522 GREATAMERICA FINANCIAL SVCS 50-000-000-0000-6406 1/22/17 STAND PYMT/COLOR USE 19901422 Office Supplies 1 Transactions13522 7195 GRIFFIN/PATRICK 50-000-000-0000-6848 TOOL HOLDER 1/11/17 Public Education 1 Transactions7195 11712 HARTHUN/TRENT 10-302-000-0000-6331 MEALS Meals And Lodging 1 Transactions11712 977 HAUGE/MARK 10-302-000-0000-6331 MEALS Meals And Lodging 10-304-000-0000-6526 AP SHOES Uniforms 2 Transactions977 2904 HEARTLAND AUDIO INC 01-112-108-0000-6572 AP REPAIR SOUND MASKING 1905 Repair And Maintenance Supplies 1 Transactions2904 985 HENNING HARDWARE 10-304-000-0000-6406 AP SUPPLIES Office Supplies 10-304-000-0000-6572 AP SUPPLIES & PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 50-000-000-0120-6300 AP CARDS & PAPER 610295 Building And Grounds Maintenance Otter Tail County Auditor GOPHER STATE ONE CALL GRAINGER INC GRANT'S MECHANICAL GREATAMERICA FINANCIAL SVCS GRIFFIN/PATRICK HARTHUN/TRENT HAUGE/MARK HEARTLAND AUDIO INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 214.77 144.99 200.40 2,039.70 63.94 736.68 166.45 447.01 360.00 144.99 10.00 190.40 2,039.70 63.94 736.68 73.45 93.00 24.62 422.39 360.00 Page 13Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions985 5748 HINTERMEISTER/SUZIE 50-399-000-0000-6426 STEEL TOE BOOTS 1/16/17 Clothing Allowance 1 Transactions5748 2659 HOLO/GERALD A 10-302-000-0000-6331 AP MEALS Meals And Lodging 10-304-000-0000-6526 AP SHOES Uniforms 2 Transactions2659 453 HONEYWELL INTERNATIONAL INC 01-112-101-0000-6342 ACCT 535849 CONTROL CHARGES 5238679973 Service Agreements 1 Transactions453 8714 HUCKEBY/ROBERT 01-201-000-0000-6526 HANDCUFF KEYS & PANTS 1/3/17 Uniforms 1 Transactions8714 4024 INDEPENDENT EMERGENCY SERVICES 01-061-000-0000-6201 ACCT 0010179 2017 PS/ALI 400-0010 Communication Fees - 1 Transactions4024 70 INDEPENDENT/THE 01-002-000-0000-6240 AP PUBLIC HEARING - ORDINANCE 1612073 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 2 Transactions70 38100 INNOVATIVE OFFICE SOLUTIONS 01-031-000-0000-6406 ACCT 520 WIPES/MAILERS 1455938 Office Supplies 01-091-000-0000-6406 AP ACCT 2271 SUPPLIES 029357 Office Supplies 2 Transactions38100 11098 JAKE'S JOHNS LLC 10-304-000-0000-6300 AP SERVICE Building And Grounds Maintenance 1 Transactions11098 Otter Tail County Auditor HENNING HARDWARE HINTERMEISTER/SUZIE HOLO/GERALD A HONEYWELL INTERNATIONAL INC HUCKEBY/ROBERT INDEPENDENT EMERGENCY SERVICES INDEPENDENT/THE INNOVATIVE OFFICE SOLUTIONS JAKE'S JOHNS LLC csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 2,513.82 297.51 799.04 120.00 118.85 10,000.00 2,513.82 48.58 74.58 174.35 625.52 173.52 60.00 60.00 118.85 10,000.00 79.00 1,168.00 7,750.00 175.00 Page 14Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9584 KADRMAS LEE & JACKSON INC 10-303-000-0000-6278 AP SERVICE Engineering & Hydrological Testing 1 Transactions9584 3191 KEEPRS INC 01-201-000-0000-6526 AP OTTERTAISD STREETSHIRT 325263-01 Uniforms 10624 01-201-000-0000-6526 AP OTTERTAISD SUPERSHIRT 328248-02 Uniforms 5433 01-201-000-0000-6526 AP OTTERTAISD SHIRTS/HANDCUFFS 331442 Uniforms 5433 3 Transactions3191 40336 KELLY SERVICES INC 01-031-000-0000-6276 AP R PRAZAK W/E 12/25/2016 51056066 Professional Services 01-112-000-0000-6270 L EGGEN W/E 1/8/17 01067653 Misc Professional-Kelly 2 Transactions40336 13156 KIEFERS.COM 01-091-000-0000-6406 AP BUSINESS CARDS - SANDY HOLO I17111 Office Supplies 01-091-000-0000-6406 AP BUSINESS CARDS - KATIE BLACK I17113 Office Supplies 2 Transactions13156 14201 KLUCK/REBECCA 01-250-000-0000-6526 BROWN PANTS 1/3/17 Uniforms 1 Transactions14201 14596 KS STATEBANK 10-304-000-0000-6343 EQUIPMENT RENTAL Equipment Rental 1 Transactions14596 79 LAKE REGION HEALTHCARE 01-201-000-0000-6433 AP BLOOD DRAW CF16037136 2611186-0001 Special Medical 01-205-000-0000-6273 AP AUTOPSY ASSIST/SECRETARY DEC 010341 Coroner Expense 01-205-000-0000-6273 AP CORONER SERVICES DEC 2016 010345 Coroner Expense 01-205-000-0000-6273 AP TECH & LAB - T ELKIN 12/20 010347 Coroner Expense Otter Tail County Auditor KADRMAS LEE & JACKSON INC KEEPRS INC KELLY SERVICES INC KIEFERS.COM KLUCK/REBECCA KS STATEBANK csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 9,172.00 1,175.00 1,338.12 1,915.00 398.08 854.50 288.03 1,175.00 218.66 1,119.46 465.00 465.00 260.00 465.00 260.00 398.08 420.00 217.00 217.50 8.54 279.49 228.09 20.00 Page 15Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions79 1356 LAKE SUPERIOR COLLEGE 10-303-000-0000-6242 REGISTRATION Registration Fees 1 Transactions1356 10350 LAKES AREA COOPERATIVE 01-507-000-0000-6251 AP LP GAS COMMERCIAL 12/13/16 66512 Gas And Oil - Utility 10-304-000-0000-6251 AP PROPANE Gas And Oil - Utility 2 Transactions10350 81 LARRY OTT INC TRUCK SERVICE 50-399-000-0000-6290 AP CARDBOARD 71138 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71141 Contracted Services. 50-399-000-0000-6290 PAPER 71150 Contracted Services. 50-399-000-0000-6290 CARDBOARD 71170 Contracted Services. 50-399-000-0000-6290 PAPER 71172 Contracted Services. 5 Transactions81 1020 LAWSON PRODUCTS INC 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions1020 10883 LEIGHTON BROADCASTING/DL 02-280-000-0000-6369 AP EMERGENCY SERVICES FF3025995-5 Miscellaneous Charges 50-000-000-0000-6240 AP AG BAG RECYCLING 92399-1 Publishing & Advertising 50-000-000-0000-6240 AP AG BAG RECYCLING 92457-1 Publishing & Advertising 3 Transactions10883 3629 LEWIS/ROGER 10-302-000-0000-6331 MEALS Meals And Lodging 10-304-000-0000-6526 SHOES Uniforms 2 Transactions3629 3063 LIBERTY BUSINESS SYSTEMS FARGO 01-031-000-0000-6342 AP ACCT OT22 271067 Service Agreements 10-304-000-0000-6342 SERVICE AGREEMENT Service Agreements Otter Tail County Auditor LAKE REGION HEALTHCARE LAKE SUPERIOR COLLEGE LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LEIGHTON BROADCASTING/DL LEWIS/ROGER csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 248.09 13,748.92 1,230.27 18.00 1,877.48 450.00 3,629.30 3,510.75 6,608.87 1,230.27 18.00 654.30 835.24 387.94 150.00 150.00 150.00 272.94 661.86 266.98 Page 16Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions3063 10094 LIBERTY TIRE RECYCLING LLC 50-000-000-0130-6858 AP ACCT 56532 TIRE DISPOSAL 1046504 Tire Disposal 50-000-000-0120-6858 AP ACCT 60633 TIRE DISPOSAL 1046666 Tire Disposal 50-000-000-0110-6858 AP ACCT 60634 MIXED LOADS 1046667 Tire Disposal 3 Transactions10094 1022 LITTLE FALLS MACHINE INC 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions1022 6934 LONG WEEKEND SPORTSWEAR 01-201-000-0000-6526 AP EMBROIDERY 14821 Uniforms 8919 1 Transactions6934 511 M-R SIGN COMPANY INC. 10-302-000-0000-6515 AP POSTS Signs And Posts 10-303-000-0000-6501 AP SIGNS Engineering And Surveying Supplies 10-303-000-0000-6501 AP SUPPLIES Engineering And Surveying Supplies 3 Transactions511 537 MACVSO 01-121-000-0000-6241 2017 MEMBERSHIP/CONFERENCE 1/24/17 Membership Dues 8159 01-121-000-0000-6241 2017 MEMBERSHIP/CONFERENCE 1/24/17 Membership Dues 8420 01-121-000-0000-6241 2017 MEMBERSHIP/CONFERENCE 1/24/17 Membership Dues 13235 3 Transactions537 36132 MARCO INC ST LOUIS 01-122-000-0000-6342 ACCT 35700038 321784639 Service Agreements 01-201-000-0000-6340 ACCT 35700038 321784688 Office Equipment Rental & Maint. 01-250-000-0000-6342 ACCT 35700038 321023293 Service Agreements Otter Tail County Auditor LIBERTY BUSINESS SYSTEMS FARGO LIBERTY TIRE RECYCLING LLC LITTLE FALLS MACHINE INC LONG WEEKEND SPORTSWEAR M-R SIGN COMPANY INC. MACVSO csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 1,201.78 5,631.94 29.34 5,723.00 150.00 63.72 116.64 8,975.15 2,116.00 3,131.95 126.70 257.29 29.34 5,723.00 100.00 50.00 63.72 116.64 8,975.15 Page 17Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions36132 2721 MARCO TECHNOLOGIES LLC 01-061-000-0000-6342 ACCT OT00 SUPPORT COVERAGE 3956936 Service Agreements 01-061-000-0000-6342 ACCT OT00 SUPPORT COVERAGE 3961676 Service Agreements 01-091-000-0000-6342 ACCT OT00-002 3911590 Service Agreements 10-301-000-0000-6342 AP SERVICE AGREEMENT Service Agreements 4 Transactions2721 9930 MARKS FLEET SUPPLY INC 50-000-000-0130-6306 AP ACCT 984898 OIL & TUBES 5760/1 Repair/Maint. Equip 1 Transactions9930 3699 MCAA 01-092-000-0000-6241 2017 MEMBERSHIP DUES 21478 Membership Dues 1 Transactions3699 2582 MCHRMA 01-031-000-0000-6241 2953 COUNTY INDIVIDUAL 1/24/17 Membership Dues 3698 01-031-000-0000-6241 8963 COUNTY INDIVIDUAL 1/24/17 Membership Dues 8990 2 Transactions2582 5382 MCKNITE/JACOB 01-091-000-0000-6330 AP MILEAGE 12/28/16 Mileage 1 Transactions5382 14450 MEIS/DALE 50-000-000-0000-6330 AP MILEAGE - TRIPS TO HENNING DEC2016 Mileage 1 Transactions14450 10425 MEND CORRECTIONAL CARE 01-250-000-0000-6449 JAN 2017 HEALTHCARE SERVICE 1720 Medical Agreements 1 Transactions10425 13071 MIDWEST MACHINERY CO Otter Tail County Auditor MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MCAA MCHRMA MCKNITE/JACOB MEIS/DALE MEND CORRECTIONAL CARE csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula MN BUREAU OF CRIMINAL APPREHENSION Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 613.21 268.90 8.80 50.00 1,000.00 650.00 13,704.46 613.21 268.90 8.80 50.00 375.00 250.00 375.00 600.00 50.00 194.90 13,509.56 200.00 Page 18Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions13071 8954 MIKE'S PLUMBING & HEATING 10-304-000-0000-6406 AP REPAIR Office Supplies 1 Transactions8954 42863 MINNESOTA MOTOR COMPANY 50-000-000-0170-6304 AP ACCT 9988595 EYE BOLT 217246 Repair And Maintenance 1 Transactions42863 7661 MINNKOTA ENVIRO SERVICES INC 01-201-000-0000-6406 AP ACCT 1159 SHREDDING SERVICES 380836 Office Supplies 1 Transactions7661 42045 01-201-000-0000-6171 DMT-G CERTIFICATION COURSE 16358 Tuition And Education Expenses 10702 01-201-000-0000-6171 MENTORING & COACHING 16358 Tuition And Education Expenses 10702 01-201-000-0000-6171 DMT-G CERTIFICATION COURSE 37878 Tuition And Education Expenses 13965 3 Transactions42045 1048 MN CO ENGINEERS ASSOC 10-301-000-0000-6241 MEMBERSHIP DUES Membership Dues 10-303-000-0000-6241 MEMBERSHIP DUES Membership Dues 2 Transactions1048 42745 MN COUNTIES COMPUTER CO-OP 01-061-000-0000-6346 AP 4TH QTR MEETING EXPENSES 2Y1612181 Mccc Fees 01-091-000-0000-6686 ATTORNEY USER GROUP FEES 2Y1701258 Computer Software 2 Transactions42745 928 MN DEPT OF LABOR AND INDUSTRY 01-112-101-0000-6342 ACCT 7786 2017 ELEVATOR OPS ALR0068964I Service Agreements MN BUREAU OF CRIMINAL APPREHENSION Otter Tail County Auditor MIDWEST MACHINERY CO MIKE'S PLUMBING & HEATING MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN CO ENGINEERS ASSOC MN COUNTIES COMPUTER CO-OP csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 200.00 50.00 300.00 200.00 4,800.00 125.00 9.99 25.00 25.00 300.00 100.00 100.00 4,800.00 125.00 9.99 30.00 30.00 30.00 Page 19Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions928 1051 MN DEPT OF PUBLIC SAFETY 01-112-000-0000-6369 FACILITY 8452 YEAR 2015 5616500532015 Miscellaneous Charges 01-112-000-0000-6369 FACILITY 8452 YEAR 2016 5616500532016 Miscellaneous Charges 2 Transactions1051 2817 MN DEPT OF TRANSPORTATION 01-201-000-0000-6341 ACCT 14081 ELECTRICAL SERVICES 55197 Radio Tower Rental 1 Transactions2817 1494 MN SWAA 50-000-000-0000-6241 375 COUNTY INDIVIDUAL 1/24/17 Membership Dues 423 50-000-000-0000-6241 10145 COUNTY INDIVIDUAL 100.00 Membership Dues 11964 2 Transactions1494 1047 MN TRANSPORTATION ALLIANCE 10-301-000-0000-6241 MEMBERSHIP DUES Membership Dues 1 Transactions1047 578 MPELRA 01-031-000-0000-6242 WINTER CONFERENCE REGISTRATION 1/24/17 Registration Fees 1 Transactions578 3879 MURDOCK'S ACE HARDWARE 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 1 Transactions3879 582 NACVSO 01-121-000-0000-6241 2017 MEMBERSHIP RENEWAL 1/24/17 Membership Dues 8159 01-121-000-0000-6241 2017 MEMBERSHIP RENEWAL 1/24/17 Membership Dues 8420 01-121-000-0000-6241 2017 MEMBERSHIP RENEWAL 1/24/17 Membership Dues 13235 Otter Tail County Auditor MN DEPT OF LABOR AND INDUSTRY MN DEPT OF PUBLIC SAFETY MN DEPT OF TRANSPORTATION MN SWAA MN TRANSPORTATION ALLIANCE MPELRA MURDOCK'S ACE HARDWARE csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 120.00 26.66 247.95 1,976.38 152.08 375.00 4,643.05 30.00 26.66 43.14 77.94 126.87 64.65 286.28 207.11 39.05 848.43 530.86 57.28 94.80 375.00 4,643.05 Page 20Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-121-000-0000-6241 2017 MEMBERSHIP RENEWAL 1/24/17 Membership Dues 13570 4 Transactions582 8373 NAPA FERGUS FALLS 01-112-101-0000-6572 AP ACCT 13040 FHP BELT 669492 Repair And Maintenance Supplies 1 Transactions8373 1056 NAPA OF PERHAM 10-304-000-0000-6565 AP SUPPLIES Fuels - Diesel 10-304-000-0000-6565 AP DIESEL FUEL ADDITIVE Fuels - Diesel 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 3 Transactions1056 43227 NELSON AUTO CENTER 01-122-000-0000-6304 AP ACCT OTTE013 OIL CHG/BULB 6155541 Repair And Maintenance 01-201-000-0000-6304 AP ACCT 7365421 UNIT 1603 REPAIRS 6154180 Repair And Maintenance 01-201-000-0000-6304 AP ACCT 7365421 UNIT 1102 WIPER 6154937 Repair And Maintenance 01-201-000-0000-6304 AP ACCT 7365421 UNIT 1201 OIL CHG 6155832 Repair And Maintenance 01-201-000-0000-6304 AP ACCT 7365421 UNIT 1405 EXHAUST 6155892 Repair And Maintenance 01-250-000-0000-6399 ACCT 9988556 STS TRUCK REPAIRS 6156361 Sentence To Serve 6 Transactions43227 13242 NEW YORK MILLS DISPATCH 01-002-000-0000-6240 AP SHORELAND NOTICE AD 12/14 13792 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 2 Transactions13242 1295 NOVA FIRE PROTECTION 50-399-000-0000-6300 AP ACCT 67077 COMPRESSOR MAINT 31037 Building And Grounds Maintenance 1 Transactions1295 10104 NUSS TRUCK & EQUIPMENT 10-304-000-0000-6306 AP REPAIR Repair/Maint. Equip 1 Transactions10104 51120 OFFICE DEPOT Otter Tail County Auditor NACVSO NAPA FERGUS FALLS NAPA OF PERHAM NELSON AUTO CENTER NEW YORK MILLS DISPATCH NOVA FIRE PROTECTION NUSS TRUCK & EQUIPMENT csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 73.09 2,456.00 981.38 75.10 1,223.97 66,152.00 73.09 1,700.00 756.00 18.50 939.53 23.35 75.10 1,134.56 89.41 19,595.00 12,999.00 3,386.00 1,954.00 10,932.00 17,286.00 2,159.10 5,343.06 693.72 5,052.83 Page 21Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-041-000-0000-6406 AP ACCT 71778830 SUPPLIES 890694354001 Office Supplies 1 Transactions51120 4106 OFFICE OF MN.IT SERVICES 01-061-000-0000-6201 AP ACCT 100A05602 DEC 2016 16120459 Communication Fees - 01-061-000-0000-6201 AP ACCT 100A56501 DEC 2016 16120480 Communication Fees - 2 Transactions4106 612 OLSON OIL CO INC 10-304-000-0000-6565 AP PROPANE Fuels - Diesel 50-000-000-0170-6565 AP ACCT 22631 RED DIESEL/SWIVEL 25678 Fuels - Diesel 50-399-000-0000-6565 AP ACCT 20446 REG 87 CE 1308-2 Fuels 3 Transactions612 5093 ONE CALL LOCATORS LTD 01-112-000-0000-6275 AP MN OTERCO01 5 TICKETS E134157 Fiber Locating Service 1 Transactions5093 10890 OTTER ELECTRIC LLC 10-302-000-0000-6350 AP SERVICE Maintenance Contractor 10-304-000-0000-6300 AP SERVICE Building And Grounds Maintenance 2 Transactions10890 127 OTTER TAIL CO TREASURER-MSRS 50-000-000-0000-6355 2017 WORKERS COMP PREMIUM 1/3/17 Workers Comp. Property/Casualty Ins. 50-000-000-0000-6355 2017 PROPERTY/CASUALTY PREM 1/3/17 Workers Comp. Property/Casualty Ins. 50-390-000-0000-6355 2017 WORKERS COMP PREMIUM 1/3/17 Liability Insurance 50-390-000-0000-6355 2017 PROPERTY/CASUALTY PREM 1/3/17 Liability Insurance 50-399-000-0000-6355 2017 WORKERS COMP PREMIUM 1/3/17 Workers Comp/Liability Ins 50-399-000-0000-6355 2017 PROPERTY/CASUALTY PREM 1/3/17 Workers Comp/Liability Ins 6 Transactions127 7392 OTTERTAIL TRUCKING INC 50-000-000-0120-6290 AP HAULING CHARGES 33592 Contracted Services. 50-000-000-0170-6290 AP HAULING CHARGES 33592 Contracted Services. 50-000-000-0120-6290 AP HAULING CHARGES 33619 Contracted Services. 50-000-000-0170-6290 AP HAULING CHARGES 33619 Contracted Services. Otter Tail County Auditor OFFICE DEPOT OFFICE OF MN.IT SERVICES OLSON OIL CO INC ONE CALL LOCATORS LTD OTTER ELECTRIC LLC OTTER TAIL CO TREASURER-MSRS csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula OUTDOOR RENOVATIONS LANDSCAPE & NURSERY PAW PUBLICATIONS LLC BATTLE LAKE REVIEW Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 19,060.77 14,617.50 334.50 468.00 325.00 323.68 214.46 1,290.33 4,521.73 12,807.50 1,810.00 334.50 468.00 325.00 50.83 128.40 144.45 214.46 80.40 110.55 108.00 81.00 Page 22Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-000-000-0120-6290 HAULING CHARGES 33629 Contracted Services. 50-000-000-0170-6290 HAULING CHARGES 33629 Contracted Services. 6 Transactions7392 6351 01-112-000-0000-6319 AP DEC 2016 SNOW REMOVAL & SALT 6305 Snow Removal 01-112-110-0000-6319 AP DEC 2016 SNOW REMOVAL & SALT 6306 Parking Lots 2 Transactions6351 631 OVERHEAD DOOR CO OF FERGUS FALLS 10-304-000-0000-6300 AP REPAIR Building And Grounds Maintenance 1 Transactions631 45022 PARK REGION CO OP 10-304-000-0000-6251 AP PROPANE Gas And Oil - Utility 1 Transactions45022 862 PARKERS PRAIRIE/CITY OF 50-000-000-0140-6290 DTG 5 SHIFTS DEC 2016 1/3/17 Contracted Services. 1 Transactions862 156 01-002-000-0000-6240 AP PUBLIC HEARING 12/14/16 1/2/17 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 50-000-000-0000-6240 AP BL TSF STATION HOLIDAY HRS 1/2/17 Publishing & Advertising 3 Transactions156 11974 PEDERSEN/ALVIN 10-304-000-0000-6526 SHOES Uniforms 1 Transactions11974 45047 PELICAN RAPIDS PRESS 01-002-000-0000-6240 AP PUBLIC HEARING 12/14 ORDINANCE 00068052 Publishing & Advertising 01-002-000-0000-6240 AP DW JONES PROPER TAX ABATEMENT 67985 Publishing & Advertising 10-301-000-0000-6240 AP NOTICE Publishing & Advertising 50-000-000-0000-6240 AP PELICAN RAPIDS TSF HOLIDAY HRS 68043 Publishing & Advertising OUTDOOR RENOVATIONS LANDSCAPE & NURSERY PAW PUBLICATIONS LLC BATTLE LAKE REVIEW Otter Tail County Auditor OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FALLS PARK REGION CO OP PARKERS PRAIRIE/CITY OF PEDERSEN/ALVIN csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula PEMBERTON SORLIE RUFER KERSHNER PLLP Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 379.95 705.65 25.30 856.88 200.00 436.50 1,633.95 271.12 705.65 25.30 835.00 21.88 200.00 144.50 138.00 154.00 61.50 1,572.45 271.12 48.00 48.00 Page 23Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions45047 137 10-303-000-0000-6683 AP COUNTY HGIHWAY 9 CONDEMNATIONS Right Of Way, Ect. 1 Transactions137 9853 PEOPLEFACTS LLC 01-201-000-0000-6369 AP BACKGROUND CHECKS 2016120694 Miscellaneous Charges 1 Transactions9853 867 PERHAM/CITY OF 10-304-000-0000-6349 RENT Miscellaneous Rentals 10-304-000-0000-6300 DTG CLEANING Building And Grounds Maintenance 2 Transactions867 475 PETE'S AMOCO 01-201-000-0000-6396 AP TOW CF 16033825 10/13/16 0157 Special Investigation 1 Transactions475 1340 PETE'S BODY SHOP & TOWING 01-201-000-0000-6304 TOW UNIT 1608 1/2/17 Repair And Maintenance 01-201-000-0000-6304 AP TOW UNIT 1006 12/17/16 Repair And Maintenance 01-201-000-0000-6396 AP TOW CF 16041883 12/30/16 Special Investigation 3 Transactions1340 11290 PHOENIX SUPPLY 01-250-000-0000-6452 ORANGE TUBE SOCKS 11097 Prisioners Clothing Cost 01-250-000-0000-6491 BATH/TOILETRY SUPPLIES 11097 Jail Supplies 2 Transactions11290 1741 PITNEY BOWES 01-149-000-0000-6210 ACCT 0017188038 SUPPLIES 1002958149 Postage & Postage Meter 1 Transactions1741 45354 POSTMASTER 01-121-000-0000-6369 PO BOX #222 2017 PAYMENT JAN2017 Miscellaneous Charges 10-302-000-0000-6210 P.O. BOX FEE Postage & Postage Meter PEMBERTON SORLIE RUFER KERSHNER PLLP Otter Tail County Auditor PELICAN RAPIDS PRESS PEOPLEFACTS LLC PERHAM/CITY OF PETE'S AMOCO PETE'S BODY SHOP & TOWING PHOENIX SUPPLY PITNEY BOWES csteinba COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 96.00 698.58 250.00 313.65 677.06 25.50 7.08 73.28 626.16 234.30 464.28 250.00 313.65 677.06 25.50 7.08 73.28 480.36 145.80 Page 24Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions45354 8842 POWERPLAN OIB 10-304-000-0000-6565 AP OIL Fuels - Diesel 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 2 Transactions8842 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 50-000-000-0160-6861 HHW PHARM DESTRUCTION 40834 Perham Processing Incinerator 1 Transactions11107 3867 PRAXAIR DISTRIBUTION INC 50-399-000-0000-6565 AP ACCT 71928252 75674303 Fuels 1 Transactions3867 12526 PRECISE MRM LLC 10-304-000-0000-6572 AP SERVICE Repair And Maintenance Supplies 1 Transactions12526 3730 PREMIUM WATERS INC 50-000-000-0150-6290 AP ACCT 376004 376004-12-16 Contracted Services. 1 Transactions3730 11059 PRESTON/JASON 10-302-000-0000-6331 MEALS Meals And Lodging 1 Transactions11059 45475 PRO AG FARMERS CO OP 50-000-000-0120-6565 AP ACCT 988529 88022184 Fuels 1 Transactions45475 6547 PRO AG FARMERS COOPERATIVE 10-304-000-0000-6251 AP PROPANE Gas And Oil - Utility 10-304-000-0000-6565 AP OIL Fuels - Diesel 2 Transactions6547 25082 PRODUCTIVE ALTERNATIVES INC Otter Tail County Auditor POSTMASTER POWERPLAN OIB PRAIRIE LAKES MUNICIPAL SOLID WASTE PRAXAIR DISTRIBUTION INC PRECISE MRM LLC PREMIUM WATERS INC PRESTON/JASON PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 145.56 7.36 150.00 28.44 1,347.05 25,921.48 140.00 325.00 145.56 7.36 150.00 28.44 1,347.05 0.48 27.00 25,806.00 88.00 140.00 325.00 150.00 150.00 Page 25Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-399-000-0000-6290 AP OTTERTAILRECY01 JANITORIAL INV00051188 Contracted Services. 1 Transactions25082 13673 PRODUCTIVITY PLUS ACCOUNT 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions13673 11855 PROFESSIONAL PORTABLE X-RAY INC 01-250-000-0000-6432 AP CLAIM 125573 X-RAY FOOT INV006516 Medical Incarcerated 1 Transactions11855 1099 QUICK'S NAPA AUTO PARTS 10-304-000-0000-6572 AP PARTS & SUPPLIES Repair And Maintenance Supplies 1 Transactions1099 8622 RDO TRUCK CENTER CO 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions8622 9484 RDO TRUST #80-6130 01-112-000-0000-6572 ACCT 0313001 PRIMER LIN P26715 Repair And Maintenance Supplies 01-112-000-0000-6572 ACCT 0313001 PUSH PULL P27235 Repair And Maintenance Supplies 10-302-000-0000-6675 AP 2016 TM T-40TA TRAILER, UNIT #Machinery And Automotive Equipment 50-399-000-0000-6304 AP ACCT 2382018 DEF P26501 Repair And Maint-Vehicles 4 Transactions9484 9547 REGENTS OF THE UNIVERSITY OF MN 10-303-000-0000-6242 REGISTRATION Registration Fees 1 Transactions9547 5665 REGION VII TREASURER 01-044-000-0000-6241 2017 MAAO REGION VII DUES 1/4/17 Membership Dues 1 Transactions5665 675 RINGDAHL AMBULANCE INC 01-205-000-0000-6273 AP BODY TRANSPORT A WACHLAROWICZ 201654 Coroner Expense 01-205-000-0000-6273 AP BODY TRANSPORT T ELKIN 12/19 201655 Coroner Expense Otter Tail County Auditor PRODUCTIVE ALTERNATIVES INC PRODUCTIVITY PLUS ACCOUNT PROFESSIONAL PORTABLE X-RAY INC QUICK'S NAPA AUTO PARTS RDO TRUCK CENTER CO RDO TRUST #80-6130 REGENTS OF THE UNIVERSITY OF MN REGION VII TREASURER csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula RMB ENVIRONMENTAL LABORATORIES INC Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 450.00 95.00 17,040.00 54,445.13 4,037.50 750.00 2,125.00 5,790.00 150.00 95.00 17,040.00 51,949.43 2,495.70 4,037.50 750.00 1,110.00 1,015.00 1,320.00 4,470.00 4,212.00 Page 26Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 01-205-000-0000-6273 AP BODY TRANSPORT R SWENSON 201656 Coroner Expense 3 Transactions675 10842 RINKE NOONAN LAW FIRM 10-303-000-0000-6242 REGISTRATION Registration Fees 1 Transactions10842 12652 02-612-000-0000-6369 AP OTAISTF PHASE 1 STAGES B-E AIS_DEC16 Miscellaneous Charges 1 Transactions12652 11151 ROAD MACHINERY & SUPPLIES CO 10-302-000-0000-6675 AP 2017 BROCE BROOM, UNIT #60 Machinery And Automotive Equipment 10-304-000-0000-6306 AP REPAIR Repair/Maint. Equip 2 Transactions11151 10264 RTVISION INC 02-102-000-0000-6369 AP FINALIZE SYSTEM CONFIG & SETUP 12582 Miscellaneous Charges 1 Transactions10264 154 RUSSELL ATTORNEY AT LAW/ROBERT L 01-101-000-0000-6276 AP FILE 03-O16-01 EXAMINER TITLES 1/10/17 Professional Services 1 Transactions154 10899 S.W.INC 50-000-000-0150-6857 AP MISC RECYCLING 1473 Appliance Disposal 50-000-000-0120-6857 AP MISC RECYCLING 1500 Appliance Disposal 2 Transactions10899 697 SCOTT HOFLAND CONSTRUCTION INC 50-000-000-0120-6290 AP EQIP TIME/SALARY HENNING TSF 731775 Contracted Services. 50-000-000-0130-6290 AP EQIP TIME/SALARY NE LANDFILL 731775 Contracted Services. 2 Transactions697 6209 SEACHANGE PRINT INNOVATIONS 01-063-000-0000-6369 AP EDR DATA CONVERSION 19216 Miscellaneous Charges RMB ENVIRONMENTAL LABORATORIES INC Otter Tail County Auditor RINGDAHL AMBULANCE INC RINKE NOONAN LAW FIRM ROAD MACHINERY & SUPPLIES CO RTVISION INC RUSSELL ATTORNEY AT LAW/ROBERT L S.W.INC SCOTT HOFLAND CONSTRUCTION INC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula SERVICEMASTER CLEANING PROFESSIONALS Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 4,212.00 105.05 572.00 130.00 260.14 471.00 357.23 107.50 35.93 40.40 28.72 572.00 130.00 184.10 17.74 14.60 28.68 7.89 7.13 471.00 357.23 107.50 Page 27Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions6209 19005 SERVICE FOOD SUPER VALU 01-002-000-0000-6369 K3210 10JAN17 Miscellaneous Charges 02-815-000-0000-6369 K3295 18JAN17 Miscellaneous Charges 02-815-000-0000-6369 K3295 9JAN17 Miscellaneous Charges 3 Transactions19005 5226 50-000-000-0000-6290 MONTHLY JANITORIAL SERVICE 12200 Contracted Services 1 Transactions5226 48180 SHELDON'S CAR CARE CORNER 01-044-000-0000-6304 TOWING CHARGES '15 JEEP 1/9/17 Repair And Maintenance 1 Transactions48180 159 SHERWIN WILLIAMS 10-304-000-0000-6406 AP SUPPLIES Office Supplies 50-000-000-0000-6848 ACCT 4881-3 2512-9 Public Education 50-000-000-0000-6848 ACCT 4881-3 2519-4 Public Education 50-000-000-0000-6848 ACCT 4881-3 2540-0 Public Education 50-399-000-0000-6300 ACCT 4881-3 TSP/JOINT COMP 7891-0 Building And Grounds Maintenance 50-399-000-0000-6300 ACCT 4881-3 FROG TAPE 7979-4 Building And Grounds Maintenance 6 Transactions159 10001 SHI CORP 01-061-000-0000-6680 AP RECEIPT PRINTER B05607828 Computer Hardware 1 Transactions10001 705 SIGELMAN STEEL & RECYCLING INC 50-399-000-0000-6306 AP SHEER & BENT & CUT 25480 Repair/Maint. Equip 1 Transactions705 48638 SIGNWORKS SIGNS & BANNERS LLC 01-149-000-0000-6354 AP UNIT 1401 FENDER GRAPHICS 3596-1 Insurance Claims 1 Transactions48638 SERVICEMASTER CLEANING PROFESSIONALS Otter Tail County Auditor SEACHANGE PRINT INNOVATIONS SERVICE FOOD SUPER VALU SHELDON'S CAR CARE CORNER SHERWIN WILLIAMS SHI CORP SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS LLC csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 48.79 860.08 617.96 3,203.11 325.13 48.79 860.08 450.00 167.96 121.86 60.93 125.79 8.04 760.74 38.32 191.16 142.76 875.00 379.09 499.42 225.00 100.13 197.33 107.37 689.00 236.00 919.00 Page 28Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7139 SIRCHIE FINGER PRINT LABORATORIES 01-250-000-0000-6491 AP ACCT 00-BC6537 PORELON PAD 0283154-IN Jail Supplies 1 Transactions7139 6883 STAR TRIBUNE 02-260-000-0000-6369 ACCT 7188547 ANNUAL RENEWAL 12/25/16 Miscellaneous Charges 1 Transactions6883 13652 STEEVES/BERNARD A 02-612-000-0000-6140 AP PER DIEM 1/24/17 Per Diem 02-612-000-0000-6330 AP MILEAGE 1/24/17 Mileage 2 Transactions13652 48183 STEINS INC 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 770522-2 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 770524-2 Custodian Supplies 01-112-101-0000-6485 ACCT 00224000 SUPPLIES 771498-1 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 771501-1 Custodian Supplies 01-112-109-0000-6572 ACCT 00224001 SUPPLIES 771955-1 Repair And Maintenance Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 772251 Custodian Supplies 01-112-106-0000-6485 ACCT 00224001 SUPPLIES 772492 Custodian Supplies 01-112-108-0000-6485 ACCT 00224002 SUPPLIES 772565 Custodian Supplies 01-112-000-0000-6485 ACCT 00224000 ICE MELT 772641 Custodian Supplies 01-250-000-0000-6493 ACCT 00224004 BLEACH/DETERGENT 772371 Laundry Supplies 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 11 Transactions48183 14527 STEUART/MARK R 02-612-000-0000-6140 AP PER DIEM 1/24/17 Per Diem 02-612-000-0000-6330 AP MILEAGE 1/24/17 Mileage 2 Transactions14527 166 STEVE'S SANITATION INC 01-112-106-0000-6253 AP ACCT 1496 DEC2016 Garbage 01-112-109-0000-6253 AP ACCT 4532 DEC2016 Garbage 50-000-000-0110-6290 AP BATTLE LAKE DEC2016 Contracted Services. 50-000-000-0120-6290 AP HENNING DEC2016 Contracted Services. 50-000-000-0130-6290 AP NORTHEAST DEC2016 Contracted Services. Otter Tail County Auditor SIRCHIE FINGER PRINT LABORATORIES STAR TRIBUNE STEEVES/BERNARD A STEINS INC STEUART/MARK R csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula THYSSEN KRUPP ELEVATOR CORPORATION Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 2,875.70 251.95 150.00 250.00 351.42 1,236.63 8,232.75 192.00 472.00 63.00 251.95 150.00 250.00 351.42 983.02 253.61 25.00 8,207.75 272.34 400.53 256.32 528.72 Page 29Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 50-000-000-0130-6290 AP LUNDS DEC2016 Contracted Services. 50-000-000-0150-6290 AP PELICAN RAPIDS DEC2016 Contracted Services. 50-399-000-0000-6290 AP ACCT 112 DEC2016 Contracted Services. 8 Transactions166 725 STRAND HARDWARE & RADIO SHACK 10-304-000-0000-6572 AP SUPPLIES Repair And Maintenance Supplies 1 Transactions725 14067 SUMMIT COMPANIES 01-112-110-0000-6342 AP ACCT OTTERT6 SPRINKLER INSPECT 1164375 Service Agreements 1 Transactions14067 5651 SVERDRUP 4-H 50-000-000-0000-6848 AP 2016 MAINTAIN UNDERWOOD CANIST 201610 Public Education 1 Transactions5651 5380 TASER INTERNATIONAL 01-250-000-0000-6677 AP ACCT 109402 BATTERY PACK 1464384 Office Furniture And Equipment-Minor 1 Transactions5380 183 THOMSON REUTERS - WEST 01-091-000-0000-6455 AP ACCT 1000520140 DEC 2016 835350294 Reference Books & Literature 01-201-000-0000-6348 AP ACCT 1003940771 DEC 2016 835377196 Software Maintenance Contract 2 Transactions183 7249 THRIFTY WHITE PHARMACY 01-250-000-0000-6432 AP MED CART RENTAL DEC 2016 DEC MC Medical Incarcerated 01-250-000-0000-6432 AP ACCT 756389 MEDICATIONS DEC2016 Medical Incarcerated 2 Transactions7249 77 01-112-104-0000-6342 ACCT 50366 BRONZE SERVICE 3002977319 Service Agreements 01-112-101-0000-6342 ACCT 50366 GOLD SERVICE 3002977627 Service Agreements 01-112-108-0000-6342 ACCT 50366 BRONZE SERVICE 3002977741 Service Agreements 01-112-102-0000-6342 ACCT 50366 PLATINUM PREMIERE 3002978428 Service Agreements Otter Tail County Auditor STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK SUMMIT COMPANIES SVERDRUP 4-H TASER INTERNATIONAL THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 1,457.91 2,958.95 1,654.00 40.24 50.00 60.00 13,867.12 39.76 50.00 2,958.95 110.00 255.00 1,289.00 22.35 17.89 50.00 60.00 13,867.12 39.76 50.00 Page 30Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions77 9693 TOWMASTER 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 1 Transactions9693 50064 UGSTAD PLUMBING INC 50-000-000-0000-6848 ACCT 103203 CHANGED HSI 56765 Public Education 50-399-000-0000-6300 AP ACCT 103203 WATER HEATER MAINT 56598 Building And Grounds Maintenance 50-399-000-0000-6300 ACCT 103203 WATER HEATER 56777 Building And Grounds Maintenance 3 Transactions50064 176 UNITED PARCEL SERVICE 01-149-000-0000-6215 AP SHIPPER 556562 CONTROL 39S2 0000556562017 Freight, Ups And Trucking Charges 01-201-000-0000-6215 AP SHIPPER 556562 CONTROL 39S2 0000556562017 Ups Charges 2 Transactions176 5632 USPCA INC 01-201-000-0000-6408 MEMBERSHIP RENEWAL 1/7/17 Canine Supplies 1 Transactions5632 14325 USPCA REGION 12 01-201-000-0000-6408 2017 DETECTOR DOG CERT 1/7/17 Canine Supplies 1 Transactions14325 7857 VEOLIA ENVIRONMENTAL SERVICES 50-390-000-0000-6863 AP ACCT 444586 - PAINT DISPOSAL 630721072 Disposal Costs 1 Transactions7857 2068 VERGAS HARDWARE 10-304-000-0000-6406 AP SUPPLIES Office Supplies 1 Transactions2068 5713 VERIZON WIRELESS - LERT B 01-201-000-0000-6396 SMS PRESERVATION 170002834 Special Investigation 1 Transactions5713 THYSSEN KRUPP ELEVATOR CORPORATION Otter Tail County Auditor TOWMASTER UGSTAD PLUMBING INC UNITED PARCEL SERVICE USPCA INC USPCA REGION 12 VEOLIA ENVIRONMENTAL SERVICES VERGAS HARDWARE VERIZON WIRELESS - LERT B csteinba COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund Account/Formula Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 1,333.92 1,346.31 75.00 50.00 656.47 50.00 295.35 32.00 22.46 12.32 40.99 912.85 17.95 214.31 1,132.00 75.00 50.00 324.00 332.47 50.00 1,728.77 7,372.24 1,274.60 Page 31Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 51002 VICTOR LUNDEEN COMPANY 01-043-000-0000-6406 AP ACCT 7496 SELF INKING STAMPS 421717 Office Supplies 01-043-000-0000-6406 AP ACCT 7496 NOTARY STAMP 421718 Office Supplies 01-122-000-0000-6406 ACCT 7490 CALCULATOR 1045136 Office Supplies 01-122-000-0000-6406 ACCT 7490 MILEAGE LOG BOOK 1045446 Office Supplies 01-122-000-0000-6406 ACCT 7490 SUPPLIES 1045760 Office Supplies 01-122-000-0000-6369 ACCT 7490 SHORELAND MGMT 422053 Miscellaneous Charges 02-612-000-0000-6406 ACCT 7490 BINDERS 1045136 Office Supplies 7 Transactions51002 6599 VISUAL GOV SOLUTIONS LLC 01-043-000-0000-6267 AP CREDIT CLERK FEES QTR 4 JS-2994 Electronic Pmt Charges 01-043-000-0000-6267 AP E-CHECK PROCESSING QTR 4 JS-3004 Electronic Pmt Charges 2 Transactions6599 52000 WADENA CO SHERIFF 01-091-000-0000-6369 DTG SERVED SUBPOENA 16-399 Miscellaneous Charges 1 Transactions52000 8919 WAGNER/SCOTT 01-201-000-0000-6526 PATCHES SEWN ON JACKET 1/10/17 Uniforms 1 Transactions8919 1655 WALLWORK TRUCK CENTER 10-304-000-0000-6565 AP ANTI-GEL Fuels - Diesel 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 2 Transactions1655 5525 WASHINGTON CO SHERIFF'S OFFICE 01-201-000-0000-6171 BASIC CRISIS NEGOTIATION 1/24/17 Tuition And Education Expenses 8145 1 Transactions5525 2278 WASTE MANAGEMENT 50-000-000-0120-6852 AP ACCT 3-85099-73002 0000384-0010-7 Msw By Passed Expense 50-000-000-0170-6852 AP ACCT 3-85099-73002 0000384-0010-7 Msw By Passed Expense 50-000-000-0140-6290 AP ACCT 3-58271-83007 6705829-1766-2 Contracted Services. Otter Tail County Auditor VICTOR LUNDEEN COMPANY VISUAL GOV SOLUTIONS LLC WADENA CO SHERIFF WAGNER/SCOTT WALLWORK TRUCK CENTER WASHINGTON CO SHERIFF'S OFFICE csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Account/Formula WEST CENTRAL JAIL ADMINISTRATOR'S ASSN Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 10,375.61 114.00 1,460.00 330.00 125.00 169.90 245.29 653,840.64 114.00 1,460.00 330.00 125.00 54.46 115.44 205.26 40.03 Page 32Audit List for Board Account/Formula DescriptionRptInvoice #Warrant DescriptionVendor Name Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions2278 3720 WELLER OIL CO 50-000-000-0130-6565 AP FUEL OIL 023628 Fuels 1 Transactions3720 1532 01-250-000-0000-6171 7 CONFERENCE REGISTRATIONS 1/24/17 Tuition And Education Expenses 1 Transactions1532 52374 WILKIN CO SHERIFF 01-250-000-0000-6390 DTG INMATE CHRIS RAY DEC 2016 DEC2016 Board Of Prisioners 1 Transactions52374 5610 WOT CROP SHOW 50-000-000-0000-6848 2017 BOOTH & SPONSOR 1/3/17 Public Education 1 Transactions5610 5088 XEROX CORPORATION 01-101-000-0000-6342 AP ACCT 702449554 087503096 Service Agreements 01-101-000-0000-6342 AP ACCT 702449554 087503097 Service Agreements 2 Transactions5088 2086 ZIEGLER INC 10-304-000-0000-6572 AP PARTS Repair And Maintenance Supplies 50-000-000-0170-6306 ACCT 6842300 PC020250058 Repair/Maint. Equip 2 Transactions2086 Final Total ............227 Vendors 424 Transactions WEST CENTRAL JAIL ADMINISTRATOR'S ASSN Otter Tail County Auditor WASTE MANAGEMENT WELLER OIL CO WILKIN CO SHERIFF WOT CROP SHOW XEROX CORPORATION ZIEGLER INC csteinba COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund Copyright 2010-2016 Integrated Financial Systems 11:53AM1/19/17 Page 33Audit List for Board Otter Tail County Auditor AMOUNT General Fund Dedicated Accounts Prairie Lakes Municipal Sw Authority 157,270.23 1 50,464.65 2 265,681.20 10 11,725.10 14 4,500.00 22 2,000.00 35 160,599.46 50 1,600.00 51 653,840.64 NameFundRecap by Fund General Revenue Fund Road And Bridge Fund Capital Improvement Fund County Ditch Fund Debt Service Fund Solid Waste Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Agency Program ii Generations Children's Mental Health The Village Children's Therapeutic Support Family Service Services/School Based MH Center Services Lutheran Social Family Based Services Services CTSS& SBMH Otter Tail County Contract Outline Presented to Human Service Board January 24, 2017 Effective Targeted Population Amount Date of Contract 01-01-17 Children who have The Contractor shall bill the thru severe emotional county, a quarterly basis 12-31-17 disturbance $64.21 per hour 01-01-17 Children Otter Tail County Human Services Through agrees to pay the Center: 12-30-17 January 1, 2016 through December 31, 2016 the amount of $10,842. 01-01-17 Children Otter Tail County agrees to Through pay the Contractor $580,692 12-31-17 upon receipt of a billing. Payments of $48,391 permonth. .. Funding Source : The County or the County of Financial Responsibility County of Financial Responsibility and Medical Assistance County of Financial Responsibility; Third Party Billing and MA Page 1 of 3 Otter Tail County Criminal Justice Advisory Council1 2017 Group Name: Otter Tail County Criminal Justice Advisory Council Purpose The Otter Tail County Criminal Justice Advisory Council (i.e., CJAC) serves as a forum to promote a sustainable, long-term partnership that will address and review the criminal justice delivery system in Otter Tail County. Our mission is to address and influence substantive criminal justice issues that affect county-wide stakeholders. The CJAC’s objectives include: 1. Respect, honor and acknowledge the importance of our organizational goals and objectives. 2. Create an environment whereby all Committee participants feel they are an important part of the partnership and are advocating the overall goal of providing quality public service. 3. Encourage creativity, innovation and the sharing of information. 4. Strive to respect one another’s position on all issues addressed. Meeting Frequency During the first year, beginning in January 2017, the CJAC will meet every other month on the second Wednesday of each meeting month, from 8:00 a.m. to 9:30 a.m. to engage in substantive delivery system discussions and implement comprehensive delivery system changes based on our current needs analysis. Meeting dates will be: January 11th, 2017 March 8tht, 2017 May 10th, 2017 July 12th, 2017 September 13th, 2017 November 8th, 2017 Meetings will be held six months per year, or in January, March, May, July, September and November on the second Wednesday of each meeting month. CJAC members are strongly encouraged to participate in all meetings in person. Efforts will be made to provide options for remote connectivity when requested. Additional meetings can be scheduled in between bi- monthly CJAC meetings as deemed appropriate and necessary by CJAC members. Page 2 of 3 Meeting Location Lake Lizzie Room, Otter Tail County Court House, 121 Junius Avenue, Fergus Falls, Minnesota, 56537. Scope1 The group will be a forum for addressing any issue impacting the criminal justice delivery system that isn’t more appropriately addressed by another existing group or forum. We will accomplish this by utilizing the Annual Planning Goals and Focus Areas (see page 3) in conjunction with the following techniques/competencies to help us fulfill and address the CJAC’s purpose and objectives: information sharing, communication, priority setting, problem solving, discussion of prominent issues, etc. Decision-making and authority to implement decisions by the CJAC will utilize a consensus model. Membership The CJAC membership will consist of members representing the following community stakeholders:  (1) Judge  (1) Court Administration Director  (1) County Commissioner  (1) Probation Director  (1) Human Services Director  (1) County Sheriff  (1) City Police Chief  (1) County Attorney  (1) Public Defender  (1) MN Department of Corrections  (1) Mental Health/Chemical Dependency Provider CJAC Facilitation and Support The CJAC meetings may be facilitated by the OTC Community Services Division Director, or facilitated by one of the CJAC members. The Community Services Division will assume responsibility to manage and coordinate meeting agendas, complete and distribute meeting minutes, and provide organizational support to ensure CJAC is able to fulfill their purpose and objectives. 1 On January 18, 2017, this updated document was reviewed and approved by the Seventh Judicial District Judges chambered in Otter Tail County, i.e., Judge Waldemar B. Senyk, Judge Barb R. Hanson and Judge Sharon Grewell Benson As part of a County Board Resolution, the Otter Tail County Board of Commissioners have been requested to review and approve the development of the Criminal Justice Advisory Council effective January 24, 2017. Page 3 of 3 Otter Tail County Criminal Justice Advisory Committee SWOT-Based Annual Planning Goals and Focus Areas – 2017 Community Perspective: What is our responsibility to the community in achieving our mission and goals? How should we appear to clients, customers or service recipients so as to improve stakeholder satisfaction, “retention”, accessibility, availability, and affordability Resources Perspective: How do we ensure value in achieving our mission and goals? To succeed financially, how should we appear to stakeholders (taxpayers, clients, staff, commissioners) regarding revenue vs expenditures, revenue ratios, program vs administrative costs, unit costs, asset utilization Internal Perspective: What processes must we excel to achieve our mission and goals ,e.g., how do we perform in areas such as intake, referrals, turn-around times, interagency coordination, direct vs indirect time, anticipating emerging needs Staff Perspective: How do we create and support a workforce that achieves our mission and goals? How do we sustain our ability to change and improve via professional development, employee satisfaction and information technology & systems Goal: Collaboration through facilitating cooperative interaction with staff and justice partners building consensus to support our common interest of reducing recidivism and restoration of the victim. Goal: Provide a collaborative environment where all stakeholders can openly offer input about the needs of the community by establishing a criminal justice coordinating council within Otter Tail County. Goal: In coordination with Otter Tail County Human Services and Public Health, conduct a gaps analysis of the county’s formal delivery system to identify areas of need and priority to improve services to offenders and public safety for our community:  Mental health  Chemical Health Services  Primary Health Care Services  Housing  Employment & Education  Transportation Goal - Public Education: Goal: Reduce recidivism by promoting offender change through proven strategies of effective community supervision that focus on offender accountability and needs. Goal: Provide community supervision through the use of quality assured yet cost effective supervision practices. Allow for the needs of the community to be addressed by responsive and innovative results. Goal: Secure additional funding to support current services and to enable expansion in areas of need, e.g., Juvenile Accountability Block Grant via MN Dept. of Public Safety, Seek Bush Foundation or Annie E. Casey Funds to address housing, employment and recidivism needs, etc. Goal - Staff Resources: Based on court case filing statistics, case categories and weights:  Secure approval to expand our judiciary from 3.0 FTE judges to 3.8 FTE judges in Otter Tail County  Conduct agency level workforce analysis to determine appropriate level of staffing needed to adequately serve community’s criminal justice needs, i.e., county attorney, public defender’s office, probation/corrections, etc. Goal: Provide an environment that encourages strong quality results through teamwork, technology, training and process improvements. Goal: Allow any improvements to current standards and processes the ability to migrate toward success. Seek to measure specific offender behaviors which can be attributed to reduced rates of recidivism. Goal: Conduct an inventory of our system’s electronic records keeping systems and identify ways to improve interagency communication: Goal - Technology Utilization: In addition to ITV, explore use of Vidyo Telepresence System to enhance services to, and monitoring of, caseload recipients Goal - Mobile Technology Access Data Analytics: Through research and data analysis, regularly review the demographics, program, and service needs of the offenders with whom we work to ensure our programming and services available to them meet their changing needs and complexities. Goal: Support a safety conscious environment for staff that fosters collaboration, initiative, and opportunities for growth. Goal: Provide an understanding about the role of the Criminal Justice System within the community, e.g., provide stakeholders and community member’s training/educational seminars specific to the components of effective community supervision Goal - Safety Training: Focus on providing effective safety training for staff members across all of our agencies while working in office settings, in a secured facility, in the field, etc. Goal - Workforce Recruitment: A RESOLUTION IN SUPPORT OF THE CREATION OF THE OTTER TAIL COUNTY CRIMINAL JUSTICE ADVISORY COUNCIL Otter Tail County Resolution No. 2017 – 07 WHEREAS, on May 24, 2016, the Otter Tail County Board of Commissioners voted unanimously to authorize the creation of the Probation Services Interim Advisory Workgroup, and; WHEREAS, Commissioner Roger Froemming was appointed to serve on the Advisory Workgroup with Commissioner Doug Huebsch to serve as an alternate member, and; WHEREAS, the purpose, membership and meeting frequency of the Workgroup’s Charter was to focus on the corrections delivery of service systems and promote a sustainable, long-term partnership to influence substantive corrections issues, and; WHEREAS, during the past eight (8) months, the Advisory Workgroup comprised of a multidisciplinary group of members representing Minnesota’s Seventh Judicial District, the Otter Tail Board of County Commissioners, the Otter Tail County Probation Department, the Otter Tail County Sheriff’s Office, the Otter Tail County Attorney’s Office, the Minnesota Board of Public Defense, the Minnesota Department of Corrections, and Lakeland Mental Health Center, has met on a monthly basis to address and identify substantive criminal justice delivery system issues that affect county-wide stakeholders, and; WHEREAS, the Advisory Workgroup has assessed the strengths, needs, challenges and opportunities faced by our criminal justice delivery system and have identified a range of planning goals and focus areas that will serve to guide and direct the work of the Criminal Justice Advisory Council, and; WHEREAS, a Criminal Justice Advisory Council Charter has been created to empower the Council to develop recommendations, action plans, short-term and/or long-term strategy associated with (a) improving funding stability and sustainability, (b) implementing established methods or “best practices” that may help us improve the effectiveness of our services, (c) improve collaboration among key stakeholders involved in serving offenders, families and the community, and (d) improved accountability to those most impacted by the services, i.e., local citizens, elected officials, etc. WHEREAS, we recognize that successful implementation of these recommendations, action plans and strategies will require the close collaboration and cooperation among each of the Council partners. NOW THEREFORE BE IT RESOLVED THAT: Otter Tail County, by this resolution, supports and authorizes the creation of the Otter Tail County Criminal Justice Advisory Council who, in turn, will replace the Probation Services Interim Advisory Workgroup, convene in accordance with its Charter and annually advise the Otter Tail County Board of Commissioners of accomplishments and recommendations. The motion for the adoption of the foregoing resolution was introduced by Commissioner __________, duly seconded by Commissioner __________ and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness and the following voted against the same: _______ [None] Adopted at Fergus Falls, Minnesota, this 24th day of January, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 01/24/17______ By: __________________________________ Attest: _______________________ Douglas A. Huebsch , Chair Larry Krohn, Clerk OTTER TAIL COUNTY SOLID WASTE DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US SOLID WASTE FACILITY 1115 NORTH TOWER ROAD 218-998-4898 FERGUS FALLS, MN 56537 FAX: 218-998-4899 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER January , 2017 To: Commissioner Roger Froemming Commissioner Doug Huebsch Commissioner Wayne Johnson Commissioner John Lindquist Commissioner Lee Rogness From: Michael Hanan, Director Otter Tail County Department of Solid Waste Re: City of Fergus Falls Demolition Landfill License (MPCA SW-572) As per Otter Tail County Solid Waste Ordinance Section 6, the City of Fergus Falls has submitted license renewal documents (dated September 2014) to Otter Tail County. The City of Fergus Falls has also submitted permit renewal documents to the State of Minnesota Pollution Control Agency. After review of the license documents as submitted and after determining that the documents are consistent with 2010 landfill operations plan as previously submitted and approved by Otter Tail County, as well as being consistent with the existing State of Minnesota Rules and the August 2005 Demolition Guidance Document (which all State of Minnesota demolition landfills have been designed and permitted subject too since implementation of the Guidance in August of 2005); the Otter Tail County Solid Waste Department was prepared to make a recommendation to the Otter Tail County Board to proceed with the required Public Hearing and approval process. In an effort to streamline the licensing/permitting process, to continue to keep the County License cycle concurrent with the State of Minnesota permit, and due to the fact that the State of Minnesota had not responded to the City of Fergus Falls permit submittal; in April of 2015 Otter Tail County approved Board action to extend the existing permit to July 1, 2015. As of late June 2015 it became obvious that the Minnesota Pollution Control Agency would not issue its findings or its permit by July 1, 2015 the Otter Tail County Board continued its decision to extend the existing permit and review of the submitted documents to run jointly and concurrently with the State of Minnesota Pollution Control Agency review process. In September 2015 staff from Otter Tail County were invited to a joint meeting between Minnesota Pollution Control Agency staff and City of Fergus Falls staff. Otter Tail County was provided with an initial review letter from the Minnesota Pollution Control Agency. The letter contained standard references to submittal documents and requests for modification and/or clarification of specific sections of the submittal documents; all of which seemed relatively easy to address. Upon attending the meeting (September 10, 2015) MPCA staff informed City of Fergus Falls staff and Otter Tail County staff that the MPCA was taking an alternative approach to demolition landfill permitting and would not be adhering to the existing Guidance Document as well as they would be implementing an alternative interpretation of the existing rules. MPCA staff stated that the City of Fergus Falls permit renewal process and all other demolition landfill permitting processes moving forward would be required to provide liners and leachate collection systems. MPCA staff informed City staff that the MPCA was rejecting the City’s existing submittal and would be requiring a new submittal which would require the City to propose some alternative design and method of providing a liner system since no specific liner design exists in Minnesota rules or statute for demolition landfills. It became evident that the State of Minnesota permit renewal process would not be completed in a timely manner. Statewide discussions began as word of the MPCA rejection of the existing Guidance Document and alternative interpretation of the existing statute and rules would potentially affect all future demolition landfill permitting in Minnesota. Statewide meetings were held and continue to be held to discuss the MPCA permitting process. The MPCA formed a stakeholder committee to discuss demolition landfill permitting, existing Rules/Statutes, and future rule making. City of Fergus Falls staff and consultants were aware of and attended some of the statewide meetings. City staff had evaluated their existing permit and permitted capacity (which as per the 2010 license/permit was estimated to last between 5 and 10 years). City staff were concerned about their license/permit capacity and the length of time that an MPCA rulemaking process may take. In 2016 the City of Fergus Falls began to restrict demolition debris delivers to only demolition waste generated within the City limits and they did not accept demolition debris from large projects. The City of Fergus Falls and their consultants also chose to submit an alternative permit renewal document to the MPCA which contained an alternative liner design and leachate collection system. This document is dated April 2016. The alternative liner design does not include the installation of an engineered liner but instead includes the utilization of clay soils already in place by scarifying approximately the upper twelve (12) inches of soil and re- compacting to specified densities. Additionally this process will allow the City to identify any existing sand lenses in the soil and remove and compact clay into these lenses. Any leachate reaching the re-compacted clay layer would be collected via a tank system and trucked or piped to the City wastewater system. The design is specific to the City’s site and not identified in specific Minnesota Rule or Statute. The Otter Tail County Department of Solid Waste has reviewed the City design and proposed operation. Design: it is our finding that the existing clay soils on site provide some reasonable degree of groundwater protection and that the scarifying and re-compacting process, including the removal of any existing sand lenses along with the collection of leachate generated would provide additional potential groundwater protection. One specific concern in relation to the design would be that it is a site specific design and not identified in any existing rule or statute and may be subject to modification as a statewide rulemaking process proceeds. Operations: the City of Fergus Falls 2010 Demolition Landfill expansion was completed in accordance with the existing Rules and the August 2005 Guidance Document and was licensed/permitted as a Class I facility. Class I facilities have specific operational requirements that include requirements for accepting only a restricted list of demolition/construction materials and stringent waste screening requirements both at the time that waste is received as well as requirements that waste materials be dumped in a specific waste screening area for further screening prior to being placed onto the working face. The City has operated its site accordingly since 2010. The 2005 Guidance Document does not specifically require groundwater monitoring for every demolition landfill but instead allows for a matrix of site specific conditions to determine whether groundwater monitoring is required. Because of the existing clay soils on site and the depth to groundwater on site the City of Fergus Falls was not required by the Guidance Document to install groundwater monitoring wells. While this seems counterintuitive because the Guidance Document was intended as a method of evaluating existing and future landfill operations the City site is bounded on the down-gradient side by an existing closed landfill that does provide for substantial groundwater monitoring, albeit not specific to the demolition landfill. Specific operational concerns would be similar to those expressed in 2010; the site has the potential to be extremely visible from both the residential homes to the east and from Interstate Highway 94 to the south. The City has maintained tree plantings on both the east and the south and has operationally designed the use of barrow site berms that may provide some degree of screening visually and control of litter but these should be evaluated on an ongoing basis for effectiveness. Additional operational concerns are related to the MPCA delays in review and permitting and ultimately the City’s restrictions in regard to accepting waste. Restricting waste to demolition debris generated within the city limits itself places burdens on surrounding demolition landfills but restricting large projects (even projects from within the city limits) places even greater burdens on surrounding demolition landfills. City decisions in regard to future operations need to be timely and communicated clearly to the surrounding facilities. Finally, the City’s proposed design will be at least as protective of groundwater as that which was permitted/licensed in 2010. Recommendations: Otter Tail County provided public notice to all of the property owners within one quarter (1/4) mile of the landfill and provided Public Notice via “Notices” published two times in the Daily Journal. Additionally, a Public Hearing was held on Monday December 19, 2016 by the Otter Tail County Board. No public comments were received. The Minnesota Pollution Control Agency provided a public comment period beginning on approximately November 15, 2016 and ending on December 16, 2016. No comments were received. Based on the discussions above related to design and operations as well as the response during the public comment periods, the Otter Tail County Department of Solid Waste recommends to the Otter Tail County Board that the license to operate be issued and that the license be effective on the date of approval by the Board and be effective for ten years from that date. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 1 of 6 EA Recycling Grant Application Environmental Assistance (EA) Grant Program FY 2017 Categories Doc Type: Grant Application Instructions on how to complete the application begin on page three of this application form. Please read the complete Request for Grant Application (RFGA) and other associated documents before submitting this application. Submit application (as Microsoft Word and Excel documents) to: grants-loans.pca@state.mn.us with the subject line, “EA Recycling Submittal.” Part I Application cover page Applicant name: Otter Tail County Solid Wastet Department Address: 1115 North Tower Road City: Fergus Falls State: MN Zip code: 56537 County: Otter Tail Mailing address (if different): City: State: Zip code: County: Contact name: Shannon Terry Title: Public Information and Education Officer Email: sterry@co.ottertail. Applicant’s website: www.co.ottertail.mn.us Phone: 218-998-8914 Fax: 218-998-4899 MN House Dist: 8A Project title: Successful Single Sort in Small Towns Brief project scope: Convert the existing curbside source separated recycling program into a single stream system. Customers and multiunit housing complexes would receive carts in order to increase recycling participation rates and tonnage. The conversion will greatly increase the convenience for customers, thereby increasing customer participation and tonnage being reycled . This program will serve 964 households in Perham and 4421 households in Fergus Falls. This program has the potential for cost and carbon footprint savings. We can also increase the type of materials we now collect such as #3-#7 plastics to remove more from the waste stream. Carts will also decrease litter in the neighbors. Grant requested: $ 224,977.50 + Matching funds/value of In-kind: $ 74,992.50 = Total project cost: $ 299,970.00 Matching funds 1. Applicant is the sole source of Matching Funds for the proposed project? Yes No If no, does this submittal include proof of secured matching funds? Yes No 2. Applicant is governed by a Board? Yes No If yes, does this submittal include necessary board resolution(s)? Yes No 3. Has applicant ever received Minnesota Pollution Control Agency (MPCA) EA grant funding before? Yes No 4. Does the proposed project include an educational component? Yes No 5. Applicant is in compliance with Minnesota’s tax and environmental regulatory requirements? Yes No If no, explain: Proposed project This application is representative of the following preferred project under the Greater Minnesota EA Recycling Grant (check all that apply): Residential recycling collection, single family Residential recycling collection, multi-family Commercial recycling Other (Specify): MPCA Use Only Grant ID#: Grant/project administrator: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 2 of 6 Part 2 Project description (Please provide clear and complete responses using the instructions provided.) 2a. Proposed project and its environmental need/purpose, including anticipated environmental outcomes/benefits: Provide single sort recycling containers to curbside customers in currently established routes. This will increase the amount of recyclables collected , thus save natural resources, and reduce waste and litter while saving carbon costs with efficient pick up at curbside locations. 2b. Likelihood of achieving projected environmental outcomes/benefits and the procedures being used to measure success of project: This project will be well received by residents whereby single sort collection is frequently requested of the department. It is anticipated that recycling rates will increase and the amount of recyclable material in the waste stream will decrease substantially. Based on a December, 2015 MSW audit of a city participating in the current curbside collection it was found that 25% of the waste was recyclable material. This baseline data combined with our current data from each curbside collection will enable us to analyze the outcomes to compare and contrast results. 2c. Utilization of innovative technologies/methods and/or future dissemination of project results: Radio frequency identification devices (RFID) will not be included in cart purchases due to the reader and monthly data costs. Cities will be purchasing new equipment to haul the single stream recyclables so the additional cost of readers was not feasible at this time. Also, the additional cost to add the RFID was not acceptable to the stake holders. 2d. Assets and resources available to the Applicant to implement the project: Current curbside routes with trucks and experienced drivers are equipped for single sort recycling. We are able to coordinate with regional counties to most effectively roll out the prgram. We have experience buying equipment through grants and delivering the educational component as well as the product in a timely manner to begin a program with little delay and immediate positive results. We have buy-in from our residents who strongly stress their desire for single sort containers. The county has a full time dedicated position for public information and education. The solid waste department staff has many years of experience in meeting the opportunities to decrease materials in the waste stream 2e. Educational component, including target audience(s) and implementation strategies. A full time public information and education employee will use the current social media resources to disseminate educational programming. Such resources include a local community radio show, county wide Facebook and Twitter accounts, and a well-maintained website. The education component will focus on the communities with curbside recycling and provide concentrated materials to participants. Targeted printed materials through tax inserts, utility billings and newsletters will also include educational information. A door knocking campaign will also be tried in targeted neighborhoods. The established network of speaking engagements and public presentations will be used to engage residents. Delivery of carts will be featured as a community event. Part 3 Experience and qualifications 3a. Applicant’s experience and qualifications related to implementing and completing proposed project: As a department we have conducted a municipal waste audit to collect baseline data. We work to collect and maintain information in a way as to focus the department to make data driven decisions. We have implemented, and carried out in a timely manner, a commercial cardboard collection project in the county with measurable results. We have developed a strong network of community contacts to disseminate educational materials. We have a track record of completing all projects started in a timely manner. We develop methods to measure outcomes and follow up on all projects. 3b. Significant participant(s)/partners experience and qualifications related to proposed project: The administrators in the cities with curbside recycling have experience coordinating and implementing new projects within their public works departments. The city partners will disseminate educational materials through newsletters, utility bills, and use other municipal resources. The truck drivers have extensive experience and currently will distribute educational materials to individual households when further education is needed. Part 4 Project workplan and budget 4a. Project workplan: 1. Goal statement: Recycling rates need to increase in order to prevent resources from entering the waste stream and to protect our environment and public health. By providing canisters to residents and a convenient single sort recycling program for municipal curbside recycling programs in Otter Tail County we foresee increasing the recycling participation rates by 30% in one year and net collection of recyclable material sent to end-market by 20%. If we ship 20% more materials to end market in one year we will know we have gained a net amount of recyclable material while reducing waste. Data collected systematically by drivers and the department will be assessed as to how much participation rates increased. A waste audit will be scheduled after one year to measure the amount of recyclables in the trash to compare to the 2015 rates. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 3 of 6 2. Project evaluation plan and measurable goals: We currently have data to show how much recyclable materials we receive from curbside collection. We will be able to monitor the amount by tons received at the facility after the implementation of the single sort cart project. If participation rates are increasing this should be reflected in an increase in tonnage at the recycling facility. Increase in recyclable material would be reflected in an increase in tons of materials processed and sent to end market. The program will be considered successful when the recycling rates increase 30% and the end market tonnage increases by 20%. We will collect pre-cart program participation data with each municipality and examine participation rates through surveys, interviews, and observations 3. Project Tasks: (Sample format can be found on page 4 and should be completed in Microsoft Word.) [insert tasks and subtasks here] 4b. Anticipated measurable environmental outcomes table is attached? Yes No (Sample template can be found in instructions, and must be completed in Microsoft Word. 4c. Budget and expenditures table is attached? Yes No If no, explain: (Sample spreadsheet can be found on http://www.pca.state.mn.us/ktqh28, and should be submitted in Microsoft Excel.) Part 5 Supporting and signature documentation Attached Mailed Faxed Not applicable 5a. Letter(s) of support: Comments: 5b. Letter(s)/resolution(s) of matching funds: Comments: 5c. Authorizing board resolution(s): Comments: If any of the above are answered “Not applicable,” provide statement of why it does not apply: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 4 of 6 Single Sort in Small Towns Work Plan Goal statement – Recycling rates need to increase in order to prevent resources from entering the waste stream and to protect our environment and public health. By providing canisters to residents and participating in a regional single sort recycling program for municipal curbside recycling programs within Otter Tail County we foresee increasing the recycling participation rates by 30% and overall collection of recyclable material sent to end-market by 20%. If we ship 20% more materials to end market we will know we have increased participation rates and gained a net amount of recyclable material. Project evaluation plan – Project evaluation plan – We currently have data to show tonnage of recyclable materials we receive from curbside collection. We will be able to monitor the amount by tons received at the facility after the implementation of the single sort cart project. We are collecting pre-program participation rates and will use this data to compare participation rates one year after roll out. If participation rates are increasing this should be reflected in an increase in tonnage at the recycling facility. Increase in recyclable material would be reflected in an increase in tons of materials processed and sent to end market. The program will be considered successful when, following one year of the program, the recycling rates increase 30% and the end market tonnage increases by 20%. Another success will be measured by tons of garbage collected by cities that is reduced one year later and a recorded measure of demand for reduced MSW cart capacity currently used in the two cities. We will also collective qualitative data from residents regarding their experience with the new single sort recycling. If a majority of residents are satisfied will we will consider this a measure of success as well. Tasks – Task 1 of 4 – Assessment Subtask 1a: Development. We will reach out to city staff and stake holders to develop the roll out of the program. We will collaborate with other regional programs to share best practices. We will collect information to make a decision on the carts to be purchased. Timeframe: January 1, 2017– February 1, 2017 Person(s) Responsible: Public Information & Education Officer (PIEO)/Assistant Solid Waste Director Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 1b: Procedures. Will create a policy on how the new carts will be used and who is eligible. We will collect pre-program participation rates in Fergus Falls and Perham curbside programs. Timeframe: February 1, 2017– March 1, 2017 Person(s) Responsible: Public Information & Education Officer (PIEO) Estimated Funds: Grant: $0 Match: $0 Total: $0 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 5 of 6 Subtask 1c: Education. We will use city websites, utility bills and other forms of media and educational materials to inform residents of the impending roll out of carts for single sort at curbside. Timeframe: March 1, 2017-June 1, 2017 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Task 2 of 4 – Install Subtask 2a: Purchasing. 96 gallon recycling carts will be purchased for eligible households. All auxiliary products such as RFIDs, signage, etc. will also be purchased at this time. Timeframe: April 1, 2017– May 1, 2017 Person(s) Responsible: PIEO/Recycling Manager Estimated Funds: Grant: $224,977.50 Match: $74,992.50 Total: $299,970.00 Subtask 2b: On-Boarding and Delivery. We will host a public event to roll out the program to the public. We will deliver bins to residents. We will have media coverage of delivery. Timeframe: June 1, 2017– July 1, 2017 Person(s) Responsible: Truck Drivers/Recycling Manager/PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 2c: Education. We will conduct an educational campaign at the time of delivery and at the roll out event. We will record the process of delivery, provide printed educational materials to residents about single sort recycling, and provide information for new customers to curbside recycling. Timeframe: June 1, 2017– July 1, 2017 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Task 3 of 4 – Evaluate Subtask 3a: Review the Process. We will speak with stakeholder to review how the carts are being used and identify areas of improvement. We will determine how residents are utilizing the new carts. Timeframe: July 1, 2017– December 1, 2017 Person(s) Responsible: PIEO/ Recycling Center Manager/Directors Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 3b: Collect Data. We will gather data on amount of recycled materials collected and amount of processed product shipped to end market. If applicable, the data collected from RFID will be used. Timeframe: July 1, 2017– July 1, 2018 Person(s) Responsible: PIEO/Recycling Center Operators Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 3c: Evaluate Data. Will evaluate data collected from residents and the recycling center to assess the increase in recycled materials and adherence to the rules of recycling. Timeframe: August 1, 2018 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c • 9/16/16 Page 6 of 6 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Task 4 of 4 – Report Subtask 4a: Findings/Record Results. Will take collected and evaluated data and will compile in a report. Timeframe: September 1, 2018 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 4b: Publish Report. We will publish and make available copies of the report. Timeframe: October 1, 2018 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 Subtask 4c: Share Report. Will reach out and share report with all stakeholders including city/county officials, members of the public, and people involved with the project. Timeframe: October 1, 2018 Person(s) Responsible: PIEO Estimated Funds: Grant: $0 Match: $0 Total: $0 4b) Anticipated measurable environmental outcomes (modify to be reflective of your specific project) Description Estimated Annual quantity before project (lbs/yr) Estimated annual solid waste quantity to be prevented/reduced (lbs/yr) Estimated annual quantity at end of project (lbs/yr) Estimated economic savings (total dollars) Estimated greenhouse gas reduction Solid waste (residential and commercial) 18,200,000 tons from curbside 1,661,461 pounds/year 6,645,846 pounds/year $37,350/year Recycling (county total) 8,307,307 pounds 9,968,768 pounds 1738 metric tons 4c) Budget and Expenditures: See already submitted Budget and Expenditures Report Minnesota Pollution Control Agency FY 2016-17 Grant Program Authorization Resolution WHEREAS, Otter Tail County Solid Waste Department has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY16-17 Environmental Assistance Grant Program; and WHEREAS, if MPCA funding is received, Otter Tail County Solid Waste Department is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that Otter Tail County Solid Waste Department enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; BE IT RESOLVED THAT the Otter Tail County Board of Commissioners hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs Mr. Douglas A. Huebsch to sign the grant agreement on its behalf. (Print name of signing officer) (Title) (Signature of an officer with your governing body) (Date your governing body agreed to this resolution) Doug Huebsch Otter Tail County Board Chair 01/24/2017 I, Larry S. Krohn, County Administrator for the County of Otter Tail, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Otter Tail County, Minnesota, at their session held on the 24th day of January, 2017, now on file in the County Administrator’s office, and have found the same to be a true and correct copy thereof. _______________________________ Larry S. Krohn, County Administrator STATE OF MINNESOTA ) (SEAL) COUNTY OF OTTER TAIL ) Otter Tail County Land Acquisition Requested Information Approved by County Board on June 4, 2013 Purpose of Submission: W: County Board Approval Required (This form must be submitted 30 Days in advance.) M" County Board Notification Only 1.Identify the agency and division making the ...c.equest f9r acquisition. (Please pro_yide contact information from the agency.) /1N DAI/[-!lo� Sc.h."-\-\-""t..--;>..18-71'1-7::;7' -i.1Cfi�8 2.Current state of property: a.What is the current total property tax? (Attach Tax Statement.).1:l34;;t3,8J. b.What is the total acreage of the proposed acquisition? 'J-37 aQ/J.J c.What is the tillable acreage? �prct}M�klj l o �s d.How many acres are non-tillable and why? MQ.it\(� v{0ix(.S QJ\cl SW� �-\-rto <:.rorP;:5e.What is the cropping history for the last five (5) years? -J"'5l-a.. S/\-\oJl � � , l l fld. 'c:tct.J-fa s�t G(,J"'- Of.Does the property contain any unique characteristics? If so, please describe.-J�CMJs � fYl4:lk · · L· �s s·(h. lit Joq.l!} (1Joni-�Mc.. c,-o..� �,,< g.What are the prominent soil types? ttJ�n, �-N{� s.:,�i! J pan� h.What is the noxious weed history on this property? -� i.Is the property located within a Shoreland Area? � (v'JYes. How many feet of water frontage exist? Appf'u&,�o.Uj t.{ooo �c! ( ) No. j.Does the property contain a County Ditch(es)? (Provide details.) M k.Are there any wells onsite? (lo ( ) Yes. Who will be responsible for sealing any abandoned wells? � No. I.Is there an onsite septic system(s)? ( ) Yes. Who will be responsible for removal of any abandoned septic systems? ('t) No. 3.Recorded Easements: a.Is this property used to access any other property? (Either public and/or private.) t10 b.Does the property have any tile or private drainage systems? (Provide det�ils.) (l� . tJ,/'ffcc.Are there any existing easements on this property? (Utility or other.) no I IAJleoffii � 1 (\£) o� eCl.5 �� 4.What alternatives to achieve your agency goals were considered? OM..'L. 5.What is the landowner's reason(s) for selling the properfy? (Attach letter.) .J.iYto. f\.O l O"-"ll' 1.A-5{.J/v(OVij-. (�� t\w,'\,,·_)) f Minnesota Association of County Social Service Administrators |125 Charles Avenue, Saint Paul, MN 55103 | www.macssa.org Page 1 An Integrated Health and Human Services System MACSSA supports policies that will form a human services environment where contributing organizations and people are able to work together with a common purpose: to improve the health, safety, economic and social stability of Minnesota communities, families and individuals. Administrative Simplification Administrative simplification will dramatically improve efficiency and effectiveness. It is a critical component to creating a more sustainable and integrated health and human services system. MACSSA recommends:  Continued efforts to simplify human services program administrative laws. Simplification, uniformity and alignment of human services program rules will enable counties to provide better service to clients, improve administrative operations and allow for more cost effective modernization of human services technology systems.  Eliminating unnecessary bureaucracy in the Supplemental Nutrition Assistance Program (SNAP). The state sanction process for SNAP Employment and Training should be eliminated. The state process is duplicative of federal requirements that are in place that mandate work or participation in training activities to continue to access benefits.  Authorizing case management services through use of two-way Interactive Video (ITV). Allowing the use of two-way interactive video as an optional tool/method to deliver case management services, as an eligible face-to-face interaction, could greatly improve client access to case management services by allowing for more frequent and meaningful contact.  Amend the timelines of the Coordinated Service & Support Plan (CSSP) for Home and Community Based Services (HCBS). Current law requires case managers to complete a Community Support Plan (CSSP) within 10 working days of receipt of a CSP from a certified assessor. Extending this to 30 working days would provide a more reasonable time frame for case managers to complete and obtain concurrence from the client.  Authorizing the use of a Certificate of Paternity Adjudication. Authority to utilize this form will reduce streamline the process and reduce the time and labor required to finalize paternity adjudication and update birth records.  Support the DHS recommendations to increase opportunities to utilize administrative processes and automate child support activities. Through automating processes such as recreational license suspensions child support processes can be streamlined and made more efficient. Additionally, utilizing an administrative process for the removal of unused medical support will simplify and expedite the process. Investments in Technology An integrated service delivery system technology infrastructure which assures efficient administration of publicly-funded human services must be developed to best achieve outcomes for consumers. MACSSA recommends:  Funding improvements to the Minnesota Eligibility Technology System (METS) to manage Medical Assistance (MA) and integrate other human services programs. Sufficient funding is needed to support rapid development of a reliable METS system, with the future goal of integrating health care eligibility and case management with other human services programs. Unless significant improvements are made quickly, counties will continue to incur major additional costs to administer the MA program and consumers will continue to receive an inadequate level of service.  Supporting the Department of Human Services efforts to modernize human services technology systems. Updating the state’s outdated human services technology infrastructure is essential to effective administration of programs, integrating health and human services and achieving client outcomes. Minnesota Association of County Social Service Administrators 2017 Legislative Initiatives Engagement. Leadership. Advocacy. 2017 MACSSA Legislative Initiatives Minnesota Association of County Social Service Administrators | 125 Charles Avenue, Saint Paul, MN 55103 | www.macssa.org Page 2 Aligning Resources with Expected Outcomes Achieving expected outcomes has become increasingly difficult due to an unsustainable rate of growth in health care and long term care spending combined with decreasing state revenues. Investments must be strategically focused to cost-effectively achieve desired outcomes. MACSSA recommends:  Health and Human Services Finance Redesign. The Legislature should convene a task force to develop a future framework for funding of health and human services. The task force should focus on sustainable, equitable, transparent and outcomes based models. Additionally, a moratorium should be implemented on any new cost shares and unfunded duties on counties while the Task Force completes its work. Finally, the Legislature should overhaul the local impact note process to more accurately reflect local costs associated with legislation.  Comprehensive Mental Health System Improvements. Continued efforts are needed to expand access to mental health services and ensuring individuals receive treatment in the most appropriate settings. Specific actions needed include: • Reinvestment of the County Cost Shares for Regional Treatment Centers and Community Behavioral Health Hospitals. State revenue generated from the county cost of care for individuals no longer meeting medical necessity should be reinvested to develop community alternatives for those individuals. The rationale for this cost share was to incent counties to more quickly place individuals back in the community. However, due to the lack of community placement options the cost share acts as a penalty. It is critical that these options be developed so that individuals receive care in the most appropriate setting. • Changes to the discharge process for individuals leaving Regional Treatment Centers and Community Behavioral Health Hospitals are needed to better ensure individuals are placed in the most appropriate settings. Better communication and joint planning between state and county staff will lead to reduction in the amount of time persons stay at these facilities. • Strong County Representation and involvement in any committee making recommendations on the future governance roles and accountabilities for the mental health system.  Fully funding the Governor’s Task Force recommendation on child protection caseload ratios. The Governor’s Task Force on the Protection of children recommended that child protection professionals carry no more than 10 child protection case management cases per worker. Significant state investment is needed to achieve this best practice ratio. Counties are currently experiencing a dramatic increase in reported child abuse, child protection caseloads, and the number of children in out-of-home care. State resources are critical to build the staff capacity to have manageable caseloads.  Funding child care for children, age 0-5 that are eligible for Northstar Care for Children. NorthStar Care for Children does not adequately support the costs of child care. Caregivers are encouraged to apply for the Minnesota Child Care Assistance program, however that program is designed as a work support program and carries specific eligibility requirements. In order to ensure children in foster care thrive, Minnesota should devote child care funding to provide for their development.  Regulating the practice of “re-homing” adopted children. “Re-homing” or the transfer of adopted children to a new parent or home with no official procedure is a national trend that is also occurring in Minnesota. These transfers of custody are unregulated and can result in trauma to the children involved. Minnesota should adopt regulations, including background check requirements, to ensure that people receiving the children have the appropriate skills and resources to care for them.  Maintaining the role and authority of law enforcement to remove children from their homes. Minnesota should maintain current law which provides that children can be removed from the home and taken into immediate custody only by law enforcement. The removal of a child from an unsafe home, whether it be due to chemical use, mental health, domestic violence, etc., is a traumatic and emotionally charged event. Safety concerns for social workers and families are a significant factor in why law enforcement is needed to be a part of a removal. Best practices are that law enforcement and social services collaborate in this process.  Increasing access and funding for the Basic Sliding Fee (BSF) childcare assistance program. Access to childcare is critical for families to maintain self-sufficiency. Funding levels have not been sufficient in this program, resulting in families being waitlisted for benefits and jeopardizing the states’ ability to move more families to economic stability.  Funding transportation services that support education stability for children in foster care. The interests of the child are best served when cost of transportation is not a factor in determining the best interest of the child for school selection purposes  Expanding regional TXT4LIFE coordinators to cover the entire state of Minnesota. The use of text messaging to reach those in crisis and at risk for suicide has increased utilization of emergency services. Expansion to the remaining 33 counties will ensure statewide access to the service. For more information please contact: Eric Ratzmann, MACSSA Director ratzmann@mncounties.org 651-789-4340 December 2016 Minnesota Association of County Social Service Administrators |125 Charles Avenue, Saint Paul, MN 55103 | www.macssa.org Page 1 MACSSA supports policies that will form a human services environment where contributing organizations and people are able to work together with a common purpose: to improve the health, safety, economic and social stability of Minnesota communities, families and individuals. Health & Human Services Finance Reform  Minnesotans expect a health and human services financing model that reflects the principles of transparency, equity, and sustainability.  Minnesota’s current financing strategies have resulted in inequitable access to services across the state and an unsustainable reliance on property taxes.  The areas with the most significant new costs for counties include child welfare, mental health and Medical Assistance administration.  The governor and Legislature should convene a commission to develop recommendations for a future financing framework focused on alignment of investment responsibilities of all partners, equitable taxation and producing quality outcomes.  Additionally, a moratorium on additional cost shares or shifts to counties should be instituted until a sustainable human services financing model is established. Resourcing improvements to the Minnesota Eligibility Technology System (METS) to manage Medical Assistance (MA) and integrate other human services programs.  Minnesotans expect timely access to services. It is critical that Minnesota have a fully functional eligibility system to manage Medical Assistance so that eligible residents receive timely access to public health care programs.  Too many individuals attempting to sign up for public health care programs experience unacceptable delays and challenges due to deficiencies in the METS system.  Additionally, counties have incurred significant costs in staffing for medical assistance eligibility administration and will continue to so long as system functionality is challenged. Reform Regional Treatment Center and Community Behavioral Health Hospital County Cost Shares  In 2015 and 2016, legislation was passed that requires counties to pay up to 100% of care costs in regional treatment centers (Anoka Metro Regional Treatment Center) or a state nursing facility and to pay 100% of the cost of care in Community Behavioral Health Hospitals (CBHH) based on length of stay and clinical appropriateness for treatment  Counties have little ability to control for these costs due to the shortage of community alternatives and services.  The Legislature should repeal or at a minimum reinvest these cost shares into the development of community alternatives and services so that counties have the resources to move individuals back into the community.  Additionally, the Legislature should require a formal notification process when an individual is nearing discharge from a state operated facility and consultation with county case managers as part of the utilization review process to ensure individuals are receiving the most appropriate level of care. For more information please contact: Eric Ratzmann, MACSSA Director ratzmann@mncounties.org 651-789-4340 December 2016 Minnesota Association of County Social Service Administrators 2017 Legislative Priorities Engagement. Leadership. Advocacy. Page 1 CASEWORKS – SOCIAL SERVICES EDITION SOFTWARE ACQUISITION AND LICENSE AGREEMENT The below, Software Acquisition and Licenses Agreement (Agreement) is entered into this 1st day of January, 2017 by and between Becker County, Clay County, Isanti County, Kittson County, Mahnomen County, Marshall County, Otter Tail County, Polk County, Roseau County (Counties) and Next Chapter Technology, Inc. (NCT). Whereas, the Counties’ Boards of Commissioners authorized the purchase of an Electronic Document Management System to be implemented within the Social Services Units of the Counties’ Health and Human Services Department; and, Whereas, NCT has developed certain software containing the functionality required to support the Counties’ Social Services Units Electronic Document Management needs; and Whereas, NCT has agreed to provide services and features to Counties; and Whereas, Counties desire to receive a license from NCT to utilize the CaseWorks Software – Social Services Edition (‘Software’) and NCT is willing to grant Counties a perpetual, non-exclusive license, under the terms and conditions provided herein, to so utilize the Software; and Whereas, the Counties and NCT desire to enter into a contractual relationship for the above purpose, NOW THEREFORE, the Counties and NCT agree as follows: ARTICLE I THE CONTRACT DOCUMENTS The agreement documents consist of this agreement, NCT's Statement of Work (Exhibit One), the Counties Insurance Requirements (Exhibit Two), the Project Schedule (Exhibit Three), the Software Support Agreement (Exhibit Four), and the Purchase Agreement (Exhibit Five). These form the Agreement, and all are as fully a part of the Agreement as if repeated herein. ARTICLE II THE PRODUCTS AND SERVICES NCT shall provide the products and perform all of the services required by this Agreement and those Documents as listed in Article 1. ARTICLE III TIME AND COMMENCEMENT The Installation Work to be performed under this Agreement, except for updates and on-going support, shall commence on January 1, 2017 and must be completed by December 31, 2017 unless the parties agree otherwise due to extraordinary circumstances. The final detail project schedule will be determined during the initial Discovery Phase of this project. Counties acknowledge that NCT depends upon Counties acquisition of hardware and third party software as well as access, cooperation and assistance by Counties personnel. Counties delay or failure to perform its obligations or provide hardware, third party software or other cooperation or assistance in a timely manner will extend project schedule and NCT’s timing of performance. NCT agrees that it has reviewed the scope of the work and has sufficient staff to fully implement all aspects of this Agreement. Page 2 ARTICLE IV GRANT OF LICENSE TO USE NEXT CHAPTER TECHNOLOGY SOFTWARE NCT hereby grants to Counties, a perpetual, non-exclusive, non-assignable, non-transferable right and license to use and install the Software in object code and in run-time format, pursuant to the terms, fees, limitations and conditions set forth herein. The Software is being licensed, not sold, to Counties by NCT for use only under the terms of this License, and NCT reserves all rights not expressly granted to Counties. ARTICLE V LICENSES PURCHASED By this agreement, Counties are purchasing Server Licenses and User Client Licenses as set forth in Exhibit Five for access and use by the Counties Health & Human Services Agencies. ARTICLE VI AGREEMENT AMOUNT AND TERMS OF PAYMENT A. Amount The Counties shall pay NCT for the delivery of product (Software Licenses), the performance of the work (Services), expenses (Travel), and first year support services (Software Support). The amount for Products and Services are unchanging, or fixed, unless an agreed upon change order has been completed. These amounts are subject to additions by Change Order as described in this agreement. Travel will be invoiced at actual cost. In addition, the Counties agree to pay software support fees in accordance with the terms of the Software Support Agreement (Exhibit Four), which is incorporated herein and made part of this agreement. The amounts are follows: A. Terms of Payment NCT shall submit billing invoices to the Counties as follows: Category Terms Software Licenses  50 % upon contract signing and receipt of invoice.  25% upon completion of CaseWorks Scanning Training.  25% upon completion of “go live” at Counties.  Category Cost Product (supporting detail on Exhibit 5)$734,430 Services (supporting detail on Exhibit 1)$407,750 Travel (Estimated)$35,148 2017 Software Support (supporting detail on Exhibit 4)$110,165 Total $1,287,493 Invoice Allocation County Becker Clay Isanti Kittson Mahnomen Marshall Otter Tail Polk Roseau Total 15.9% 19.9% 14.7% 1.7% 4.3% 5.2% 15.9% 16.4% 6.1% 100.0% Share of Services 64,629 81,080 59,929 7,050 17,626 21,151 64,629 66,979 24,677 407,750 Shares of Travel 5,571 6,989 5,166 608 1,519 1,823 5,571 5,774 2,127 35,148 Share of Licenses 112,024 137,994 104,604 21,380 37,825 43,390 112,274 115,734 49,205 734,430 1. Invoice amounts for Licenses and Support are based on the actual number of licenses purchased by each County 2. Invoice amounts for NCT Services and Travel Expenses will be allocated based on the following: Page 3 Category Terms NCT Services 50 % upon contract signing and receipt of invoice. 25% upon completion of CaseWorks Scanning Training. 25% upon completion of “Go-Live” at Counties. Category Terms 2017 Software Support  50% upon completion of “Go-Live” at Phase 1 & 2 Counties. 50% upon completion of “Go-Live” at Phase 3 & 4 Counties Supporting detail on Exhibit 4 Category Terms Travel Travel will be invoiced monthly Travel includes any Trip Charges Mileage will be reimbursed at the then current IRS rate No additional payment above the amount specified at the beginning of this section will be paid without an approved Change Order. B.Deliverable AcceptanceAt specified milestones throughout the project, NCT will deliver completed work products to the Counties for review and approval. This process is formally called Deliverable Acceptance. The acceptance process allows the Counties thirty (30) working days to formally review all work products to ensure that they meet the deliverables outlined in the Statement of Work and anychanges that were approved through the Change Order process. NCT will strive to obtain constant feedback from the Counties during the project so that deliverable acceptance is a simple formality. However, in the event that a deliverable fails to meet the requirements in the Statement of Work and approved changes, the Counties Representative shall sign and date, and complete the "Deliverable Non-Acceptance" section of the Work Acceptance Form, in the Statement of Work.The Counties Representative shall also provide a reason for rejection, which will serve as a basis for discussion of the deliverable between the NCT and the Counties Authorized Representative. NCT will act expediently to correct all in-scope problems found with the deliverable, and will estimate any out-of-scope changes according to the change procedures established for the project. D.Change OrdersWithout invalidating this Agreement, Counties may request changes in the work. Price and time will be adjusted accordingly. All such changes in the work shall be in writing, signed by NCT and the Counties Authorized Representative, and attached to the Agreement. NCT must not provide significant work that is not specified in this agreement without first obtaining a signed change order. Counties' Representative authorized to submit and approve change orders is identified in SectionXIV C. E.Costs Not Provided For No claim for services or supplies furnished by NCT, not specifically provided for in this Contract, will be honored by the Counties. F.Intent Excluding hardware and third party software, NCT shall provide the entire product and services set forth hereunder for the compensation set forth above. NCT agrees that it has made a careful examination of the product and services to be provided hereunder and that the price set forthherein is adequate compensation for the product and services to be provided under the terms of this Agreement, subject to any authorized Change Order. 1 Otter Tail County Administrative Ordinance The County Board of Otter Tail County ordains: SECTION 1 APPLICATION OF ORDINANCE A. APPLICATION: Where a provision of an Otter Tail County ordinance requiring a permit or license contains no procedure for issuance, denial, variance, revocation, suspension, renewal, fee, informal hearings, 10-day letter, administrative penalty order, administrative hearings, or other enforcement options, the provisions of this ordinance shall apply. B. OTHER PROVISIONS: Where provisions of an Otter Tail county ordinance requiring a permit or license contains procedures for its issuance, denial, variance, revocation, suspension, renewal, or fee such provisions prevail over this ordinance, and this ordinance shall not to the extent, and only to the extent, that it does not conflict with such provisions. The enforcement provisions found in Section IV of this ordinance apply to violations or threatened violations of any Otter Tail County Ordinance. SECTION II DEFINITIONS A. COUNTY: Shall mean the County of Otter Tail. B. COUNTY BOARD: Shall mean the Otter Tail County Board of Commissioners or the Otter Tail County Human Services Board. C. DEPARTMENT: Shall mean a separate part, division, bureau, sub-unit or branch of Otter Tail County authorized by the County Board to carry out or enforce any provision of a County Ordinance. D. LICENSE: Includes the whole or part of any permit, certificate, approval, registration, or similar form of permission or renewal required by County ordinance or State law administered by the County for the operation of any business, service or facility. E. LICENSEE: Shall mean the person who has been given the authority by the issuance of a license by the County to establish, operate, and/or maintain a facility or activity regulated by County ordinances. F. PERSON: Shall mean any individual, firm, partnership, public or private corporation, municipality, or other organization, receiver, trustee, assignee or agent, and with respect to acts prohibited or required herein, shall include employees or licensees. SECTION III UNLAWFUL ACTIVITIES It is unlawful for any person: A. To engage in any activity, trade, profession, business or privilege to operate any site size facility or establishment for which a license is required by any provision of a County ordinance unless such person has first obtained such license. 2 B. To engage in any activity, trade, profession, business or privilege to operate any size facility or establishment for which a license is required by any provision of a County ordinance when any license granted for the conduct of the activity, trade, profession, business or privilege of operation of such site, facility, or establishment has been revoked or suspended. C. Who possesses a valid license pursuant to County ordinance to engage in any activity, or operate any such licensed facility, establishment, profession, business, or privilege in such a way as to violate any requirement of any County Ordinance applicable to such activity, trade, profession, business, privilege, site, facility, or establishment. D. To fail or refuse to correct any condition or method of operation which violates any County ordinance applicable to the conduct of any licensed activity, trade, profession, business, privilege, site, facility or establishment after being ordered to do so by the County. SECTION IV ENFORCEMENT A. MISDEAMENOR: Any person who violates the provision of this County ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be punished therefor as provided by law. A separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. B. CITATION: The Department or any of its duly authorized representatives charged with the responsibility of administration and enforcement of any County ordinance shall have the power to issue citations for violations of this ordinance or other applicable County ordinances. 1. Form of Citations: Citations shall contain at least the following: a. The name and address of the person charged with the violation or the owner or person in charge of the premises at which the violation occurs. b. The date and place of the violation. c. A short description of the violation followed by the section of the ordinance violated. d. The date and place at which the person receiving the citation shall appear and a notice that if there is a failure to appear an arrest warrant may be issued. e. Such other information as the courts may specify. 2. Issue of Citations: Whenever any representative of the Department discovers any violation of this ordinance, he may issue a citation to the person alleged to have committed the violation. 3. Issuance: The citation shall be issued to the person charged with the violation, or in the case of a corporation or municipality, to any officer or agent expressly or implied authorized to accept such issuance. 3 C. EQUITABLE RELIEF: In the event of a violation or threat of violation of this ordinance, the County Attorney may take appropriate action to enforce this ordinance, including application of injunctive relief, action to compel performance, or other appropriate action in court, if necessary, to prevent, restrain, correct or abate such violations or threatened violations. D. Administrative Enforcement Actions: 1. The Department shall: a. Issue orders of correction for violations of rules and regulations governing the ordinance for which the license has been issued. 2. The Department may issue additional orders to: a. require additional education for licensees or their operators b. require standard operating procedures c. require maintenance schedules by facility staff to ensure proper sanitation and routine cleaning, or d. otherwise needed to come into compliance. 3. Re-inspections will be performed in accordance with criteria established by the Department in consideration of rules and regulations governing the ordinance for which the license has been issued. Re-inspections will occur in a timely manner as determined by the nature of the violation or violations. A re-inspection fee shall be established by the County Board. A re-inspection fee will be assessed on the day of the re-inspection. 4. The Department may re-inspect more frequently than required by law at his discretion if a public health hazard exists. a. During re-inspection, if critical violations are repeated and new critical violations are found or if the Department determines that adequate progress is not being made on issued orders, another re-inspection may be scheduled and an additional fee assessed. b. On the third inspection, if the critical orders are not complied with or if the Department determines that adequate progress is not being made on issued orders, the facility may be closed or an administrative hearing may be scheduled. 5. A licensee which fails to comply with health or safety violations or has repeated occurrences of violation(s) and terms of compliance with the Department may be issued a 10-Day letter from the Health Authority. The letter will contain the violations(s) issued, detailed descriptions for each violation, and terms of compliance. 4 6 A licensee which fails to comply with requirements of a 10-Day letter, the Department will issue an Administrative Penalty Order and begin the process for suspension or revocation of the license. SECTiON V LICENSING PROCEDURES Unless provided by other County ordinances, the procedure for application for, issuance, denial, suspension or revocation of any license required by the ordinance of the County shall be set forth herein. A. Application: Application for a license or license renewal shall be made to the County Department charged with enforcement of the County ordinance requiring the applicant to be licensed, and shall be on forms furnished by the Department. The applicant shall state the location of the proposed activity and such other facts as are required by the Department for the granting of the license. 1. Bond and Insurance: Required bonds, if any, shall be executed by a surety company, and be subject to approval of the County Treasurer Board and the County Attorney. Satisfactory evidence of coverage by bond or insurance shall be filed with the Department to which the application is made. 2. Payment of Fee: The fees required for a license shall be established in a fee schedule maintained by the office administering that licensing function and set by the Otter Tail County Board on an annual basis. The fees required for a license shall be paid at the office of the Department to which application is made. A license fee may be prorated for a portion of a year for a new business or owner operating after October 1 but before January 1 by reducing the fee to one-half of the normal annual fee. No license fee shall be prorated for a portion of a year, and no No license shall be refunded. No license shall be issued until the fees therefor have been paid in full. 3. Penalty for Late Payment: Every person whose license activity, trade, profession, business, privilege, site, facility or establishment is licensed by the County, other than one who has been closed down or who has not operated such activity in the County after the expiration of the licensing year, shall pay to the Department the regular license fee and, in addition thereto, the following penalty for late application for a renewal license. a. One (1) to seven(7) days late a fifteen percent (15%)penalty. One (1) to thirty (30) days the annual late fee penalty set by the County Board. b. Eight (8) to thirty (30) days late, a twenty-five percent (25%) penalty. After thirty (30) days the annual late fee penalty set by the County Board. c. After expiration of thirty (30) days from the due date, the activity for which a license is required shall cease. If a new license or permit is approved, the fee shall consist of the amount set forth for new licenses and permits, plus 25% the annual late penalty fee. 5 4. No Bar to Prosecution: The late payment of the license fee, along with the penalty set forth herein, is no bar to any prosecution by the County for operating any licensed activity, trade, profession, business, privilege, site, facility or establishment within the County without a license therefor. 5. Issuance or Denial of License: a. Action by the Department: Unless otherwise provided in the ordinance under which a license is issued, the Department shall have sixty (60) days to issue or deny the license or renewal. b. Notice of Action: Once the Department has decided on the disposition of the license application or renewal application, the applicant shall be notified in writing of its decision. c. Denial of Application: (1) Notice of Denial: Where a license is denied, the Department shall state the factual basis for its decision, and notice of its decision shall be personally served on the applicant or shall be serviced by certified mail to said applicant at the address designated in the license application (2) Request For Hearing: The applicant shall also be given written notice that it shall have ten (10) working days, exclusive of the day of service, to request a hearing. The request shall be in writing stating the grounds for appeal and served personally or by mail on the Department by midnight of the tenth (10th) County working day following the service of the notice of denial. (3) Failure to Request Hearing: If the applicant fails to request an appeal within the specified time period, any opportunity for a hearing is forfeited and the Department’s decision is final. (4) Appeal: After receipt of an appeal request, the Department shall set a time and place for the hearing. 6. License Non-transferable. A license pursuant to a County Ordinance shall not be transferrable to a new owner or establishment. B. Suspension of License: 1. Suspension: a. Power to Suspend; Duration: Any license required under any County ordinance may be suspended by the Department for violation of any provision of this ordinance or of the ordinance under which the license was issued. Upon written notice to the licensee said license may be suspended for a period not longer than sixty (60) days or until the violation is corrected. 6 b. Effective Date of Suspension: Notice: (1) Effective Date: Such suspension shall not occur earlier than ten (10) working days after written notice of suspension has been served on the licensee or, if a hearing is requested, until written notice of the County Board action has been served on the licensee. (2) Service of Notice: Notice to the licensee shall be served personally or by certified mail at the address designated in the license application. (3) Contents of Notice: Request for Hearing: Such written notice of Departmental suspension shall contain the effective date of the suspension, the nature of the violation or violations constituting the bases for the suspension, the facts which support the conclusion that a violation or violations have occurred, and a statement that if the licensee desires to appeal, he must, within ten (10) County working days, exclusive of the day of the service, file a request for a hearing. (4) Request for Hearing: The hearing request shall be in writing stating the grounds for appeal and served personally or by mail on the Department by 12:00 midnight of the tenth (10) County working day following service. Following receipt of a request for a hearing, the Department shall set a time and place for the hearing. c. Notice of Continued Suspension: If said suspension is upheld and the licensee has not demonstrated within the sixty (60) day period that the provisions of the ordinance have been complied with, the Department may serve notice of continued suspension for up to sixty (6) days or initiate revocation procedures. 2. Summary Suspension: a. Emergency Action: (1) Find of Emergency: If the Department finds that the public health, safety, or welfare imperatively requires emergency action, and incorporates a finding to that effect in its order, summary suspension of a license may be by the Department upon notification of the County Attorney’s office and the County Board. (2) Service of Notice: Written notice of such summary suspension shall be personally served or by registered or certified mail to said licensee at the address designated on the license application. On the licensee. (3) Copies of Notice Posted: In addition, the Department may post copies of the notice of Summary Suspension of the license on the licensed facility or property being used for the licensed activity. Said posting shall constitute the notice required for this section. b. Contents of Notice: (1) Written Notice: The written notice shall state the effective date of the suspension and the nature of the violation requiring emergency action, the facts 7 which support the conclusion that a violation or violations have occurred and a statement that if the licensee desired to appeal, he must, within ten (10) County working days, exclusive of the day of service, file a request for a hearing. (2) Request for a hearing: The hearing request shall be in writing stating the grounds for appeal and served personally or by mail on the Department by 12:00 midnight of the tenth (10) County working day following service. Following receipt of a request for a hearing, the Department shall set a time and place for the hearing. c. Appeal: Informal Review: The summary suspension shall not be stayed pending an appeal or informal review by the Department head, but shall be subject to dismissal or re-inspection by the Department. 3. Re-inspections: a. Notice of Correction: Upon written notification from the licensee that all the violations for which a suspension or summary suspension was invoked have been corrected, the Department shall re-inspect the facility or activity within a reasonable length of time, but in no case more than ten (10) working days after receipt of notice from the licensee. b. Dismissal of Suspension: If the Department finds upon such re-inspection that the violations constituting the grounds for the suspension have been corrected, the Department shall immediately dismiss the suspension by written notice to the licensee, served personally or by certified mail at the address designated in the license application. C. Revocation: 1. Power to Revoke: Any license granted pursuant to any County ordinance may be revoked for violation of any provision of that ordinance or this ordinance. 2. Effective Date of Revocation: Revocation shall not occur earlier than ten (1) County working days from the time that written notice of revocation is served on the licensee, or if a hearing is requested, until written notice of the County Board action has been served on the licensee. 3. Notice of Revocation: a. Service: Notice to the licensee shall be served personally or by certified, mail at the address designated in the license application. b. Content: Such written notice of Departmental revocation shall contain the effective date of the revocation, the nature of the violation or violations constituting the basis for revocation, the facts which support the conclusion that a violation or violations have occurred and a statement that if the licensee desires to appeal, he must, within ten (10 working days exclusive of the day of service, file a request for a hearing. 8 4. Request for Hearing: The hearing request shall be in writing stating the grounds for appeal and served personally or by mail on the Department by 12:00 midnight of the tenth (10) County working day following service. Following receipt of a request for a hearing, the Department shall set a time and place for the hearing. D. Variance Procedure: (The following procedure shall be used except in proceedings to obtain a variance from any ordinance adopted pursuant to the provisions of Minnesota Statutes Chapter 394). 1. Variance Permitted: In any case upon application to the Department, it appears by reason of exceptional circumstance that the strict enforcement of any provision of the standards of a County Ordinance would cause unnecessary hardship, or that strict conformity with the standards would be unreasonable and impractical, or not feasible under the circumstances, the Department may permit a variance therefrom upon such conditions as it may prescribe for management consistent with the general purposes and intent of the applicable ordinance and of all other applicable State and local regulations and laws. 2. Variance Conditions: A variance may be granted provided that: a. The conditions causing the hardship are unique to the property, applicant, or licensee. b. The variance is proved necessary in order to secure for the applicant a right or rights enjoyed by other persons in the same area or district. c. Granting the variance will not be contrary to public interest or damaging to the rights of other persons or properties in the same area or district. d. The granting of the variance will not be contrary to the policy and intent of the ordinance or detrimental to the public health, safety, and welfare. e. No variance shall be granted simply because there are no objections, because those who do not object outnumber those who do, or for any reason other than a proved hardship. 3. Informal Administrative Hearing: Unless otherwise provided, the Department shall conduct an informal administrative hearing within thirty (30) days of receipt of an application for variance. The applicant or his designated representative shall attend the hearing and present the facts or conditions upon which the application for variance is based. The Department shall prepare a written decision, with its reasons therefor, and serve it personally or by certified mail on the applicant by (12:00) midnight of the tenth (10th) County working day following the hearing. 4. Request for Formal Hearing: In the event that the Department decides to deny the application for variance, the applicant may request a formal hearing on said variance, The request shall be in writing stating the grounds upon which the request is based and served personally or by registered mail on the Department by (12:00) midnight of the tenth (10th) County working day following said Departmental decision. Following receipt of a request for a formal hearing, the Department shall notify the County Board, and the 9 hearing shall be conducted by the Otter Tail County Human Service Board pursuant to its rules and procedures. E. Compliance Meetings: 1. Compliance meetings may be scheduled for violations not corrected over subsequent inspections, the licensee demonstrates unwillingness to correct violations, or to establish a dialogue with an operator for clarity or rule interpretation for establishment operation. 2. The Department and the licensee will provide facts and concerns and will mutually agree to ensuing corrective actions and timelines. 3. Compliance meetings will be scheduled in a timely manner not to compromise public health or safety. The informal hearing will be confirmed in writing, including a list of specific violations, requirements, concerns, or conditions. The outcome will be documented in writing and filed for future reference. Copies of the letter will be annotated and sent to other parties as deemed appropriate. SECTION VI HEARINGS A. Hearing Before County Board or Hearing Officer Examiner: If any applicant or licensee properly requests a hearing on a Department denial, suspension, or revocation of license, such hearing shall be held before the County Board or hearing examiner and shall be open to the public. B. Hearing Date: Unless an extension of time is requested in writing directed to the Chair of the County Board and is granted, the hearing will be held no later than forty-five (45) calendar days after the date of service of request for a hearing, exclusive of the date of such service. In any event, such hearing shall be held no later than ninety (9) days after the date of service or request for a hearing, exclusive of the date of such service. C. Notice of Hearing: The County Board shall mail a notice of hearing to the applicant or licensee and to the Department at least fifteen (15) working days prior to the hearing. Such notice shall include: 1. A statement of time, place, and nature of the hearing. 2. A statement of the legal authority and jurisdiction under which the hearing is to be held. 3. A reference to the particular section of the ordinance and rules involved. D. Hearing Examiner: The County Board may, by resolution, appoint an individual, to be known as the hearing examiner, to conduct the hearing and to make findings of fact, conclusions, and recommendations to the County Board. The hearing examiner shall submit the findings of fact, conclusions, and recommendations to the County Board in written report and the County Board may adopt, modify, or reject the report. 10 D E. Conduct of the Hearing: The applicant or licensee may be represented by counsel. The Department, the licensee, or applicant, and additional parties, as determined by the County Board, or hearing examiner, in that order shall present evidence. All testimony shall be sworn under oath. All parties shall have full opportunity to respond to and present evidence, cross-examine witnesses, and present argument. The County Board may also examine witnesses. E. F. Burden of Proof: The Department shall have the burden of proving its position by a preponderance of evidence, unless a different burden is provided by substantive law and all findings of fact, conclusions and decisions by the County Board shall be based on evidence presented and matters officially noted. F. G. Evidence: All evidence which possesses probative value, including hearsay, may be admitted if it is the type of evidence on which prudent persons are accustomed to rely in the conduct of their serious affairs. Evidence which is incompetent, irrelevant, immaterial, or unduly repetitious may be excluded. The hearing shall be confined to the matters raised in the Department’s written notice of suspension, summary suspension, or termination or in the appellant’s written request for a hearing. G. H. Pre-hearing conference: At the request of any party or upon motion of the County Board or hearing examiner, a pre-hearing conference shall be held. The pre-hearing conference shall be conducted by the hearing examiner if the Board has chosen to use one, or by a designated representative of the County Board . The pre-hearing conference shall be held no later than five (5) County working days before the hearing. The purpose of the pre- hearing conference is to: 1. Issues: Clarify the issues to be determined at the hearing. 2. Evidence: Provide an opportunity for discovery of all relevant documentary, photographic, or other demonstrative evidence in the possession of each party. The hearing examiner or Board’s representative may require each party to supply a reasonable number of copies of relevant evidence capable of reproduction. 3. Witnesses: Provide an opportunity for discovery of the full name and address of all witnesses who will be called at the hearing and a brief description of the facts and opinions to which each is expected to testify. If the names and address are not known, the party shall describe them thoroughly by job duties and involvement with the facts in issue. H I. Evidence Not Divulged at Prehearing: If a pre-hearing conference is held, evidence not divulged as provided above shall be excluded at the hearing unless the party advancing the evidence took all reasonable steps to divulge it to the adverse party prior to the hearing and: 1. The evidence was not known to the party at the time of the pre-hearing conference; or 2. The evidence is in rebuttal to matters raised for the first time at or subsequent to the pre-hearing conference. 11 I J. Failure to Appear: If the applicant or licensee fails to appear at the hearing, the shall forfeit any right to a public hearing before the County Board. SECTION VII INSPECTION A. Routine Inspection and Evaluation: 1. Required: Routine inspection, and evaluation of activities, trades, professions, businesses, privileges, sites, facilities, and establishments shall be made by the Department charged with enforcement of the particular ordinance in such frequency necessary to insure consistent compliance by the applicant or license with the provisions of the County Ordinance. 2. Notice of Deficiencies, Recommendations: The licensee shall be provide with written and documented notice of any deficiencies, recommendations for their correction and the date when the corrections shall be accomplished. 3. Access: The licensee shall allow free access to authorized representatives of the Department, County Board, or to authorized representatives of any other governmental agency at any reasonable time for the purpose of making such inspections as may be necessary to determine compliance with the requirements of this ordinance, or any other applicable statute, ordinance or regulation. Failure of applicant or licensee to permit such inspection shall be grounds for revocation, suspension, or denial of license. B. Right to Inspect: The County shall have the right to inspect private property to determine if an applicant or licensee is in compliance with the provisions of this ordinance. SECTION VIII. SEVERABILITY If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by a Court of competent jurisdiction, said invalidity does not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application, and for this purpose the provisions of the ordinance are severable. SECTION IX PROVISIONS SUPLEMENTAL The provisions of this ordinance are cumulative and supplemental limitations upon all other laws and ordinances heretofor e passed covering any subject matter set forth herein. SECTION X NO CONSENT Nothing contained in this ordinance shall be deemed to be consent, license, or permit to locate, construct, or maintain any site, facility, or establishment, or to carry on any activity, trade, profession or privilege. SECTION XI EFFECTIVE DATE 12 This ordinance shall be effective upon passage by the County Board and publication according to law. Repealed, Administrative Ordinance, effective November, 1984 and amended November, 1987. Adopted by the Otter Tail County board of Commissioners on _______________________________ Attested: ___________________________` _______________________________ NOTICE OF PUBLIC HEARING AND INTENT TO AMEND ADMINISTRATIVE ORDINANCE NOTICE IS HEREBY GIVEN that the Otter Tail County Board of Commissioners intends to amend its Administrative Ordinance. The Ordinance will be considered at a meeting of the County Board in the Commissioner’s Room at the Otter Tail County Government Services Center, 550 West Fir Avenue, Fergus Falls, Minnesota, on February __, 2017, at _:00 _.m. The Administrative Ordinance exists to provide procedures for licensing and enforcement for other county ordinances, primarily the Environmental Health Ordinances. The proposed amendments include establishing administrative (civil) enforcement procedures, County Board adoption of fees, modifying hearing procedures, and reformatting some current language. A copy of the proposed language is available on the Otter Tail County website www.co.otter-tail.mn.us and at the Public Health and Auditor’s Offices in the Government Services Center. All interested persons are invited to attend the hearing or submit written testimony prior to the hearing date. Written testimony should be submitted to the Public Health Department, 560 West Fir Ave, Fergus Falls, MN 56537. Dated: ______________ _________________________________________ Wayne Stein Otter Tail County Auditor Publish Notice 10 days before hearing, MS 375.51 Subd. 2.