HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 01/03/2017SUPPORTING DOCUMENTS
Jan. 3, 2017 BOARD OF COMMISSIONERS MEETING
2.1 Draft Minutes for 12.20.2016
2.4 HS Contract List
3.0 Campbell Dairy Information
4.0 OTLCA Service Agreement
5.0 Vehicle Ad Hoc Workgroup Overview and Recommendations
6.03 Resolution designating Website Publishing for Hwy Projects
7.0 Auditor Treasurer Agenda Items
7.01 Additional Auditor-Treasurer Supporting Documents
MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
December 20, 2016
9:30 a.m.
Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, December 20, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming and John Lindquist present.
Approval of Agenda Chair Rogness called for approval of the Board agenda. Motion by Froemming, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of December 20, 2016, with the following additions/modifications: LCSC Symposium/MICA Annual Meeting City of Perham Trail Request
Approval for Administrator to Authorize Bills through 12/31/2016
Consent Agenda
Motion by Lindquist, second by Froemming and unanimously carried to approve Consent Agenda items as
follows:
1. December 13, 2016, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for December 20, 2016 (Exhibit A) 3. Human Services Bills & Claims 4. Approval of Human Services Contracts – Blue Sky, Inc., WC Community Services, Productive Alternative, A Place to Belong, Some Place Safe Parenting Time Center, & Trans Em 5. Approve 2017 Tobacco Licenses – B&D Foods, Inc., Big Chief, Inc., JC’s General Store & Ron’s Ready Mart 6. Approve Transfer of $316,287.90 from Capital Expenditure Fund to Road and Bridge Fund Chief Deputy Assessor Motion by Lindquist, second by Huebsch and unanimously carried to approve a hiring request for a Chief Deputy Assessor. The Deputy Assessor position is included in the Assessor’s 2017 Budget and after filling the position internally, the vacant position will not be backfilled. MICA Annual Meeting/LCSC Symposium Commissioners discussed the Minnesota Inter-County Association platform and the January 20th Annual meeting which is scheduled the same day as the Lakes Country Service Cooperative (LCSC) Economic
Development Symposium. Motion by Huebsch, second by Lindquist and unanimously carried to authorize all
Commissioners to attend the LCSC 2017 Symposium Redefining Economic Development on
January 20, 2017.
Planning Commission Recommendations
Conditional Use Permit – “Big Pine Lodge”/Joseph & Lisa Harlow: Motion by Huebsch, second by Froemming and unanimously carried to approve a Conditional Use Permit for a resort expansion as presented in the revised plan shown on the drawing dated November 23, 2016. The proposal is located in Pt GL 1 Com W1/4 Cor., Section 17 of Pine Lake Township; Big Pine Lake (56-130), GD.
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Preliminary Plat – “Wright’s First Addition to Battle Lake”/Robert G. Wright & Dorothy S. Wright:
Motion by Lindquist, second by Johnson and unanimously carried to approve a Preliminary Plat titled
“Wright’s First Addition to Battle Lake” consisting of 2 single family residential lots. The majority of the
proposal is located in the City of Battle Lake and there has been a Preliminary Plat filed with the City. The
proposal is located in Pt of GL 2, Section 3 of Clitherall Township; West Battle Lake (56-239), GD.
Interim Use Permit – Michael & Jennifer Raum: Motion by Johnson, second by Froemming and unanimously carried to approve an Interim Use Permit to combine 2 lots into one parcel and repurpose the existing dwelling within one year provided the existing nonconforming gazebo (WOAS) is brought into compliance. The property is located at 33885 Dusty Trail, Section 7 of Hobart Township; Scalp Lake (56-358), RD.
Conditional Use Permit – Battle View Landing/Steve & Deb Heidenson: Motion by Froemming, second by Huebsch and unanimously carried to approve a Conditional Use Permit to
convert the Restaurant/Resort to a Residential Planned Unit Development as recommended by the Planning
Commission. This is a long term request with a maximum completion time of 10 years. The project is located
in Sub Lot B of Lot 2 & Pt Sub Lot A Beginning at S.E. Corner N 69˚ 3.25 Acres, Section 33 of Girard
Township; West Battle Lake (56-239), GD.
Planning Commission Reappointment Motion by Lindquist, second by Froemming and unanimously carried to reappoint Rick Wilson, representing the 5th District, to the Planning Commission for a 3 year term beginning January 1, 2017. AIS Task Force Recommendations Bill Kalar, Land & Resource Director, briefed the Board on the following Aquatic Invasive Species (AIS) Task Force expenditures: 1) $1,000 for a half page ad focusing on docks and lifts in the 2017 Otter Tail Lakes Country publication, and 2) a maximum of $2,000 to support a Lake Service Provider Training Event on
April 6, 2017.
Final Plat – “Wylie’s Realignment”
Motion by Johnson, second by Huebsch and unanimously carried to approve the Final Plat of Marty M. and
LaRae J. Danielson and Stephen O. and Susan J. Risher titled “Wylie’s Realignment”, a 2 lot subdivision,
located in Section 22 of Hobart Township; Rose Lake (56-360). The bluff located on Lot 1 was not shown on the Final Plat as required. A plat correction will be recorded at a later date. Recess & Reconvene At 9:59 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:03 a.m. Public Hearing for Shoreland Management Ordinance Revisions
David Hauser, County Attorney, opened the Public Hearing for public comment on proposed revisions to the
Shoreland Management Ordinance (SMO). The document titled “Shoreland Management Ordinance of Otter
Tail County” dated 11-15-2016 was provided. Land & Resource Director Bill Kalar stated that the draft
revisions must be approved by the MN Department of Natural Resources (DNR) and published prior to its
effective date.
Mr. Kalar reviewed the revisions as proposed for the public. Commissioners discussed the proposals and suggested one minor language change under Definition, #87. Vegetative Strip. At 10:23 a.m., Chairman Rogness requested public comments which are summarized as follows:
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Gary Stans, Property Owner on South Turtle Lake: Gary indicated that his property is flooded; therefore, he would not be able to comply with a 30’ buffer strip. He also asked if property would be assessed at a lesser value based on the increased buffer strip from 20’ to 30’.
Mr. Stans was referred to the Highway Engineer and the Assessor.
Jeff Stabnow asked about potential changes to the Sanitation Code involving properties in family trusts where there is no provision to do septic compliance review. When a family member builds or sells, a septic inspection would be required.
Jeff Stabnow and Pat Printy referred to Public Works Committee discussions regarding the Subdivision Controls and Setback Ordinances. The Subdivision Controls and Setback Ordinance proposed revisions require continued discussion which will take place this winter. There will be another Public Hearing prior to any revision to those
Ordinances.
Motion by Johnson, second by Huebsch and unanimously carried to adopt the proposed revisions to the
Shoreland Management Ordinance (SMO) as discussed. The motion also authorizes the appropriate County
Officials’ signatures to execute the SMO subject to DNR review and approval. The Ordinance becomes
effective after publishing in the County’s daily newspaper. Local Road Wetland Replacement Program Tim Smith, BWSR Wetland Bank Coordinator, submitted a document titled “Local Road Wetland Replacement Program: Status and Management Plan”. Local legislators were invited to the meeting; however, they were unable to attend due to legislative meetings. Minnesota Association of Townships Representative Loren Ingebretsen was present.
MN Statute 103G.222, Subd. 1(m) exempts certain road projects of counties, cities and townships from the
replacement requirements of the Wetland Conservation Act (WCA). This provision further requires the Board
of Water and Soil Resources (BWSR) to replace the wetlands impacted by local government transportation
projects on existing roads. Mr. Smith reported that the funding for the LRWRP has been provided through
bond funds; however, the appropriations for the program have been much less than requested by BWSR.
Although State rules allow for LRWRP-eligible projects to be constructed prior to replacement of wetland impacts, projects requiring authorization under Section 404 of the Clean Water Act (federal law) must provide adequate replacement prior to construction. Mr. Smith reported that there are currently no wetland credits available in four of the nine bank service areas (BSAs). Wetland replacement will no longer be provided for county, city and township road projects in BSAs that have a balance of zero wetland credits. Lengthy discussion took place summarized as follows:
1) If BWSR does not have wetland credits available, projects will be stopped and jobs affected.
2) Concern was expressed for the high amount of money paid to landowners by BWSR for land used for
replacement credits.
3) Otter Tail County may have to buy credits from a private wetland bank which will increase the
County’s cost of road projects.
4) Concern was expressed regarding the regulatory contradictions with State and Federal law. Do regulations need to be changed? 5) Is this a land availability issue or a funding issue?
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6) This is a good program that simplifies the County’s process.
7) About 6 million dollars per year is needed. Current funding provides about 50% of that amount. Short
term funding can only be provided through the State’s General Fund. Bond money will not allow
BWSR to buy credits to take care of the current shortfall.
8) There are complications on the State level when requesting both General Funds and Bonding Funds.
9) MICA, AMC and other counties need to be united to take this issue to the legislature.
Motion by Froemming, second by Lindquist and unanimously carried to remand this issue to the Public Works Committee to identify a process to deal with the lack of wetland credits for our cities, counties and township’s construction projects. Public Hearing – Request for Tax Abatement At 11:00 a.m., Chairman Rogness opened a Public Hearing for the Pelican Rapids Housing Workforce Application for tax abatement. In addition to the five seated Commissioners, the following Officials were
present:
Ronald Duchesneau, Jr., President of DW Jones Brent Frazier, Pelican Rapids Mayor
Andrew Duchesneau, DW Jones Don Solga, Pelican Rapids City Administrator
Nick Leonard, Economic Development Director Wayne Stein, Auditor-Treasurer
David Hauser, County Attorney Larry Krohn, County Administrator Mr. Leonard indicated that Pelican Rapids has been working with DW Jones on developing much needed workforce housing within the City. This specific proposal was an application that coincided with a DEED grant. Mr. Duchesneau stated that the proposed project is a 32-unit market rate housing project. The DEED program is to assist communities in greater Minnesota where employers have housing shortages that are hampering potential expansion of jobs. DW Jones did not receive the DEED grant for this project but they plan to apply again next year. With the support of the City, School District and County and local match, there
will be a greater potential to gain the DEED funding next year for this project as it will be a shovel ready
project.
At 11:06 a.m., Chairman Rogness asked for public comment. There were no public comments offered.
There were no written comments received regarding this project. Commissioner Johnson introduced the
following resolution and moved its adoption: RESOLUTION APPROVING TAX ABATEMENTS Otter Tail County Resolution No. 2016 – 79 BE IT RESOLVED by the County Board of Otter Tail County, Minnesota (the "County"), as follows: WHEREAS, the County proposes to use the abatement for the purposes provided for in the Abatement Law
(as hereinafter defined), including the Project. The proposed term of the abatement will be for up to 15 years
in an amount estimated to be $162,454 but in no event shall exceed $216,521. The abatement will apply to
the County’s share of the property taxes (the “Abatement”) derived from the increase in real estate taxes over
the 2016 market value on property described by property identification numbers on the attached "Exhibit A"
(the "Property"); and
WHEREAS, on the date hereof, the County Board held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1816 (the "Abatement Law").
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NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail County, Minnesota, as follows:
1. Findings for the Abatement. The County Board hereby makes the following findings:
(a) The County Board expects the benefits to the County of the Abatement to at least equal or exceed the
costs to the County thereof.
(b) Granting the Abatement is in the public interest because it will:
(i) increase or preserve tax base; and
(ii) provide employment opportunities in the County.
(c) The Property will not be located in a tax increment financing district for the period of time that the Abatement is in effect.
(d) In any year, the total amount of property taxes abated by the County by this and other abatement resolutions, if any, does not exceed ten percent (10%) of net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater.
2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be provided for fifteen (15) years and will be tied to the increase in taxes over the 2016 market value which is initially estimated to be $13,935 annually but may increase based upon valuation adjustments over the term of assistance.
(b) The County will abate the County's share of the increase in the property tax amount over the adjusted 2016 Market Value, as established by the County Assessor’s Office in which the County receives from the Property, estimated to be $162,454 but in no event will cumulatively exceed $216,521.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law and as more specifically described in the Abatement Agreement.
(d) If an Abatement Agreement is not executed by 12/20/19, Colony Housing, LLC must submit a new
application for abatement. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Huebsch and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: Huebsch, Johnson, Lindquist, Froemming and Rogness and the following voted against the same: None
Adopted at Fergus Falls, Minnesota this 20th day of December 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Board of Commissioners Chair Larry Krohn, Clerk
OTC Board of Commissioners’ Minutes December 20, 2016
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Payment Approval – Anderson Land Surveying, Inc.
Motion by Froemming, second by Lindquist and unanimously carried to approve payment, in the amount of
$1,500 to Anderson Land Surveying, Inc. from the General Fund for the preparation of a Boundary Survey
and Certificate of Survey on Lake Street per plat of Midway Park.
Public Health Nuisance Abatement Costs
Motion by Huebsch, second by Froemming and unanimously carried to certify the following public health nuisance abatement costs per the provision of M.S. 145A.08 against the following parcels beginning with Payable Year 2017: Union Corners Church John Waerzeggers and Betty Windon-Kirsch Parcel No. 43000170134002 Parcel No. 80000990057000 $4,300 spread over 1 year at 4% interest $10,500 spread over 5 years at 4% interest Board of Adjustment Reappointments
Motion by Froemming, second by Johnson and unanimously carried to reappoint the following Board of
Adjustment members for CY2017:
Darren Newville Thomas (Tom) Lee R. Stephen Schierer
Perham, MN Elizabeth, MN Erhard, MN Paul R. Larson Ward Uggerud Henning, MN Fergus Falls, MN PAYABLE 2017 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION Otter Tail County Resolution No. 2016 - 74
The following resolution was offered by Commissioner Huebsch, who moved for the adoption of Otter Tail
County’s Payable 2017 Gross and Net Property Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before
Friday, September 30, 2016, a proposed Payable 2017 Property Tax Levy and to select a date for a public
meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted Otter Tail County’s proposed Payable 2017 Gross and Net Property Tax Levy and selected Wednesday, December 7, 2016, as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 7, 2016,
held the required meeting; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County’s final Payable 2017 Gross and Net Property Tax Levy no later than Wednesday, December 28,
2016, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final
Payable 2017 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Wednesday, December 28, 2016. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2017, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below:
OTC Board of Commissioners’ Minutes December 20, 2016
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Fund Breakdown - Net Tax Capacity Based Levies Gross Levy CPA Net Levy
General Revenue 19,784,291 (971,513) 18,812,778
Debt Service -
Series 2012A 118,283 0 118,283
Government Services Bldg Bonds 704,910 0 704,910
Ottertail Operations Center 532,350 0 532,350
Human Services -
Social Services 6,103,127 (299,696) 5,803,431
Administration 2,076,287 (101,957) 1,974,330
Public Health 715,875 (35,154) 680,721
Court Services 1,890,853 (92,851) 1,798,002
Road and Bridge 3,690,700 (181,233) 3,509,467
Capital Improvement 2,992,774 (146,961) 2,845,813
Total County - Excluding Regional Library 38,609,450 (1,829,365) 36,780,085
Regional Library System 555,631 0 555,631
Total County - Including Regional Library 39,165,081 (1,829,365) 37,335,716
Lake Improvement Districts -
Pelican Group of Lakes 130,000 0 130,000
Pine Lakes 26,588 0 26,588
McDonald, Kerbs & Paul 140,600 0 140,600
Big McDonald 12,000 0 12,000
Total County - Including Lake Improvement Districts 39,474,269 (1,829,365) 37,644,904
Special Taxing District Tax -
Otter Tail County HRA 516,000 0 516,000
Grand Total - Otter Tail County 39,990,269 (1,829,365) 38,160,904
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2017, and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner For Against Absent
Doug Huebsch X Wayne D. Johnson X John Lindquist X Roger Froemming X Leland R. Rogness X
OTC Board of Commissioners’ Minutes December 20, 2016
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Adopted at Fergus Falls, Minnesota this 20th day of December 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Board of Commissioners Chair Larry Krohn, Clerk PAYABLE 2017 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT GROSS AND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2016 - 75
The following resolution was offered by Commissioner Johnson, who moved for the authorization of the Otter
Tail County Housing and Redevelopment Special Taxing District 2016 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2017 Gross and Net Property Tax Levy of $545,000, and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted for the
Otter Tail County Housing and Redevelopment Authority a proposed Gross/Net Property Tax Levy for
Payable Year 2017 in the amount of $516,000, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special
taxing district’s Payable 2017 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2016, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2017 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Wednesday, December 28, 2016. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration and discussion by the Otter Tail County Budget Committee with the Otter Tail County HRA, hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final
Payable 2017 Gross and Net Property Tax Levy of $516,000 and hereby certifies the same to the County
Auditor-Treasurer’s office to be spread against the taxable property of the Otter Tail County Housing and
Redevelopment Authority.
The resolution was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Roger Froemming X
Leland R. Rogness X
OTC Board of Commissioners’ Minutes December 20, 2016
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Adopted at Fergus Falls, Minnesota this 20th day of December 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Board of Commissioners Chair Larry Krohn, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2017 BUDGET Otter Tail County Resolution No. 2016 - 76
The following resolution was offered by Commissioner Huebsch, who moved for the adoption of the calendar
year 2017 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service
Funds.
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Friday, September 30, 2016, a proposed Calendar Year 2017 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2017 budget, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted Otter Tail County’s proposed Calendar Year 2017 Budget for the General Fund, for the Budgeted Special Revenue
Funds, and for the Debt Service Fund, and selected Wednesday, December 7, 2016, as the date for the
public hearing, and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 7, 2016,
held the required hearing; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2017 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds no later than Wednesday, December 28, 2016, and also recognizes the requirement to adopt the final Calendar Year 2017 Budget after the adoption of the final payable 2017 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the
amount of $103,650,639 as the County’s Calendar Year 2017 Budget for the General Fund, for the Budgeted
Special Revenue Funds, and for the Debt Service Funds, as summarized and as detailed in the budget
documents filed with the County Auditor-Treasurer’s office.
The above resolution was seconded by Commissioner Johnson and carried with the members of the Otter
Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Roger Froemming X
Leland R. Rogness X
OTC Board of Commissioners’ Minutes December 20, 2016
Page 10
Adopted at Fergus Falls, Minnesota this 20th day of December 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Board of Commissioners Chair Larry Krohn, Clerk BOARD OF WATER AND SOIL RESOURCES APPROPRIATION Otter Tail County Resolution No. 2016 - 77
The following resolution was offered by Commissioner Froemming, who moved for the adoption of the
following:
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 20, 2016, adopted $37,335,716 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and Redevelopment Authority) as Otter Tail County’s Payable 2017 Net Property Tax Levy; and WHEREAS, $18,812,778 is designated to assist with the financing of the County’s General Revenue Fund activities; and WHEREAS, the operational budgets for Otter Tail County’s Land and Resource Department, Board of
Adjustment and Planning Commission are a part of the County’s General Revenue Fund Budget; and
WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and
Planning Commission are funded by a combination of general tax levy funds, charges for services and a
portion of the Board of Water and Soil Resources 2017 Natural Resources Block Grant; and
WHEREAS, the Board of Water and Soil Resources 2017 Natural Resources Block Grant total $106,258 and consist of funding for the following activities: Comprehensive Water Plan - $9,824 Wetlands Conservation Act - $59,728 Shoreland - $18,106 Subsurface Sewage Treatment Systems - $18,600; and WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a
local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block
grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface Sewage
Treatment Systems portion of the block grant funding does not require either a local levy or an in-kind match;
and
WHEREAS, portions of the Board of Water and Soil Resources 2017 Natural Resources Block Grant and local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts as noted in a document filed with the 2017 budget; and WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail County is responsible for including in the final adopted net levy for Otter Tail County the required local
property tax levy for the Comprehensive Water Plan portion of the block grant funding:
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NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
designates $20,405 of the $18,812,778 Payable 2017 General Fund Levy as the local property tax match for
the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2017 Natural Resources
Block Grant.
The motion was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X
Roger Froemming X
Leland R. Rogness X
Adopted at Fergus Falls, Minnesota this 20th day of December 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Board of Commissioners Chair Larry Krohn, Clerk
Ditch Systems Inter-fund Loans
Motion by Johnson, second by Lindquist and unanimously carried to authorize, if necessary, any December
31, 2016, inter-fund loans for the various Otter Tail County Ditch Systems with deficit cash balances. Approval for 2016 Year End Payments Motion by Huebsch, second by Johnson and unanimously carried to delegate Larry Krohn, County Administrator, to approve payment of the County Commissioners’ bills from December 21, 2016, through December 30, 2016. The bills will be provided to Commissioners for review at their next regular County Board meeting. License Approvals
Motion by Froemming, second by Huebsch and unanimously carried to approve the following licenses:
Henning Old Homestead Café LLC 01/01/17 – 06/30/17 County On/Off Sale 3.2 Malt Liquor License
County On-Sale Wine License
Under-Mart, Inc. 01/0/17 – 12/31/17 2017 Tobacco License Engagement Letter Motion by Lindquist, second by Johnson and unanimously carried to authorize the signing of the engagement letter documenting the arrangements between Ehlers & Associates, Inc. as advisor for and on behalf of Otter Tail County, Minnesota and Grant Thornton LLP for cash flow and yield verification services relating to the issuance of Otter Tail County’s $6,675,000 General Obligation Capital Improvement Bonds, Series 2016A and for the preparation of the Cash Flow and Yield Verification Report dated December 15, 2016.
OTC Board of Commissioners’ Minutes December 20, 2016
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Federal Award Procurement Policy
Motion by Johnson, second by Froemming and unanimously carried to adopt the Otter Tail County Federal
Award Procurement Policy for Implementation of Uniform Administrative Requirements (Part 200) – (Code of
Federal Regulations – Title 2 Grants and Agreements – Part 200 – Subpart D – Post Federal Award
Requirements) – (Procurement Standards – Sections 200.317 through 200.326) as presented by the Auditor-
Treasurer.
Recess & Reconvene At 11:55 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a committee meeting and lunch break. The Board meeting was reconvened at 1:00 p.m. CaseWorks Social Services Edition Human Services Director Deb Sjostrom briefed the Board on the benefits of expanding the use of CaseWorks EDMS to social services. This is the electronic system currently used in income maintenance and child
support. She provided a document of CaseWorks for social services cost assumptions. Otter Tail County’s
share will be approximately 16% of the ongoing annual support cost of $139,617 depending on how many
counties join the project. This does not include one-time startup costs. Motion by Huebsch, second by
Froemming and unanimously carried to approve the CaseWorks Social Services Edition with expected start
up mid-year 2017.
Public Health Positions Motion by Lindquist, second by Huebsch and unanimously carried to approve a Public Health Deputy Director position as recommended by the Public Health Director. Motion by Huebsch, second by Johnson and unanimously carried to approve a Public Health Nurse position for Healthy Families America as recommended by the Public Health Director. City of Perham Trail Extension Request
Motion by Huebsch, second by Johnson and unanimously carried for Otter Tail County and the City of
Perham to work together to conduct a preliminary engineering report to outline the details and cost of
extending the bike trail from the City of Perham Arvig Park Trail to the Otter Tail County Highway 51 Bridge.
COMMISSIONERS SALARY AND BENEFITS Otter Tail County Resolution No. 2016 - 78 Commissioner Johnson offered the following and moved its adoption:
WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem
payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $35,924.00 effective January 1, 2016; and NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $37,003.20 effective January 1, 2017, which reflects a 3% Cost-of-Living Adjustment similar to increases received by other employee groups.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for
CY2017 will be set at $1,200.00 per month, similar to increases received by other employee groups.
OTC Board of Commissioners’ Minutes December 20, 2016
Page 13
Commissioner Froemming seconded the motion and YEAS and NAYS are as follows:
Board Members - For Against Absent
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X Roger Froemming X Leland R Rogness X Adopted at Fergus Falls, Minnesota, this 20th day of December 2016 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Board of Commissioners Chair Larry Krohn, Clerk
2017 Cost of Living Adjustment
Motion by Johnson, second by Huebsch and unanimously carried to approve 3% COLA for Otter Tail County
non-union employees effective January 1, 2017. Adjournment At 1:43 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 3, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Board of Commissioners Chair Larry Krohn, Clerk
CB/kd
OTC Board of Commissioners’ Minutes December 20, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 12/20/2016
OTC Board of Commissioners’ Minutes December 20, 2016
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes December 20, 2016
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes December 20, 2016
Exhibit A, Page 4
Otter Tail County Contract Outline
Presented to Human Service Board
January 10, 2017
Agency Program Effective
Date
Targeted Population Amount
of Contract
Funding Source
Moorhead Public
Housing
BCOW Bridges Program &
BCOW Permanent Supported Housing Program
01-01-17
Through 12-31-18
Adult Mental Health
Bridges Program: $118,700, out
of this total a max of $65.00 per client per month will be available for monthly administrative
expenses. Permanent Supported Housing
Program: $102,800, out of this total a max of $65.00 per client per month will be available for
monthly administrative expenses.
BCOW Initiative Funds
Productive Alternatives, Inc.
Residential Crisis Services 01-01-17 Through
12-31-18
Individuals with serious and persistent mental
illness
Maximum of $67,000 plus $6,700 for transportation services per
year
Adult Mental Health Initiative Funds
Meridian
Services, Inc.
Case Management Services 01-01-17
To 12-31-18
CADI & BI Waiver Per Rate Schedule AC/EW/CADI or TBI Waivered
Funds
Lutheran Social Services
Guardianship Services 01-01-17 Through
12-31-17
Elderly/Disabled The cost of the Guardianship Services for the period of January
1, 2017 – December 31, 2017 will be $95,500.
Otter Tail County MSA (Minnesota Supplemental
Assistance) within the MSA guidelines
LMHC
Adult & Children MH Programs
01-01-17 Through 12-31-17
Adult & Children
The total amount to be paid for such purchased services shall not exceed the OTC approved Rate
County of Responsibility & and MA Funds
From: Minnesota Pollution Control Agency [mailto:mpca@public.govdelivery.com]
Sent: Monday, December 19, 2016 1:18 PM
To: Anthony Hicks, Green Plains Inc. <Anthony.Hicks@gpreinc.com>
Subject: MPCA seeks comments from public on proposed dairy in Wilkin County
Having trouble viewing this message? View it as a webpage.
For release: Dec. 19, 2016 Contact: Dan Olson, 218-846-8108
MPCA seeks comments from the public on proposed dairy in Wilkin County
Riverview Farms plans to build a large dairy farm about 20 miles north of Wheaton in Section 35, Campbell Township in southern Wilkin County. As required by state rules, the Minnesota Pollution Control Agency (MPCA) prepared an
Environmental Assessment Worksheet on the proposal. The public may submit written comments on the Campbell Dairy EAW until 4:30 p.m. on Jan. 18, 2017.
Construction would begin in the spring of 2017, and milking in late fall of 2017. Up to 8,674 Jersey milk cows and 1,180 heifers will be housed in a cross-ventilated, free-stall barn with the manure and waste water collected and stored in earthen
basins with impermeable covers.
The liquid manure will be removed in the fall and injected into cropland as fertilizer following an MPCA-approved manure management plan. The facility needs a total of about 6,300 acres of cropland for application of the estimated 84
million gallons of liquid manure produced annually. About 19,000 acres of cropland are available.
State agencies use the EAW to help decide whether a more complete Environmental Impact Statement is needed. The EAW covers site location details, nearby resources and other elements, including wells, soil types, water use, manure management, air and odor emissions, and traffic.
A National Pollutant Disposal Elimination System (NPDES) general permit for construction and operation of the dairy farm is scheduled to be on public notice concurrently.
The worksheet for this project is available on the MPCA's Environmental Assessment Worksheet webpage. It is also
available by calling Charles Peterson at 651-757-2856. Written comments may be sent by email to charles.peterson@state.mn.us, or mailed to him at the Minnesota Pollution Control Agency, 520 Lafayette Road N., St. Paul, MN 55155-4194.
A public notice for the general permit will be posted on the MPCA's Public Notices webpage. George Schwint of the
MPCA Willmar office will be accepting written comments on the NPDES permit either by email at george.schwint@state.mn.us, at 320-894-5866, or mailed to him at Minnesota Pollution Control Agency, 1601 E. Hwy. 12, Willmar, MN 56201.
Broadcast version Riverview Farms plans to build a large dairy farm with the capacity for nearly 10,000 cows about 20 miles north of Wheaton in Section 35, Campbell Township, Wilkin County. Construction would begin in the spring of 2017, and milking
in late fall of 2017.
An Environmental Assessment Worksheet for the Campbell Dairy project from the Minnesota Pollution Control Agency is open for public comment until 4:30 p.m. on January 18. A construction and operating permit will be on public notice concurrently. For more information on the web, go to www.pca.state.mn.us and search for Environmental Assessment Worksheet.
#The mission of the MPCA is to protect and improve the environment and enhance human health.
St. Paul • Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar www.pca.state.mn.us • Toll-free and TDD 800-657-3864
County of Otter Tail, Minnesota
Services Agreement
This “Agreement” is entered into the 1st day of January, 2017 (“Effective Date”) between Otter Tail Lakes Country Association, a non-profit organization (“OTLCA”), and Otter Tail County centrally located in Fergus Falls, Minnesota, (“County”). For good and valuable consideration, the parties agree as follows: 1. Service. The County agrees to purchase from OTLCA, and OTLCA agrees to perform on behalf
of the County, the following “Service”:
• Market and promote Otter Tail County as a premiere destination to vacation/visit, live and work. 2. OTLCA’s Responsibilities: In furtherance of performing the Services, and in addition to any other obligations described herein, OTLCA shall:
• Market Otter Tail County and its communities as a desirable place to vacation/visit, live
and work. Promote the region and its resources in a way that will generate new or repeat visitors, thereby creating a positive economic impact for Otter Tail County.
3. County’s Responsibilities: The County will provide on-site work space, internet access, technology, technological support, and office related functions including print, copy, and fax capability to OTLCA as needed to complete the Service. The County will make the Otter Tail County Tourism and Economic Development Director available to serve on the OTLCA Board of Directors and as otherwise needed by OTLCA to provide the Service. 4. Payment:
The County agrees to pay OTLCA $3,333.33/month for the Services. 5. Term:
The Service under this Agreement will begin January 1st, 2017 and continue through December 31, 2017. Either party may terminate this Agreement early, upon not less than 90-days’ notice given in writing prior to the end of the fiscal year. 6. Law Governing: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota, County of Otter Tail.
7. Insurance: OTLCA agrees to hold and maintain general liability insurance, errors and omissions insurance,
directors and officers insurance, and “hired and nonowned” auto liability insurance. The County agrees to maintain general liability insurance and insurance necessary to cover claims related to the Service. Nothing in this Agreement shall constitute a waiver by either party of any statutory limitations, exclusions, or exceptions on liability.
8. Risk Management Arrangements: It is recognized that OTLCA is a non-profit, member-based organization who, regardless of its contractual relationship with the County, market the region. Therefore, the parties recognize that the County’s liability for claims relating to the Service should be limited to any available insurance coverage and in any event to an amount not exceeding certain Service payments made, within the limits in this Section. The following arrangements are in furtherance of the foregoing: a. Indemnity. OTLCA agrees to indemnify and hold the County and its employees, agents or representatives harmless for all claims, demands, or liability, including attorney’s fees, and related expenses, which arise out of or are in a manner connected with the Service, this Agreement, or OTLCA’s operations,
b. Standard of Performance. OTLCA makes no warranties, representations, or guarantees expressed or implied, regarding the service or performance hereunder, and all such are hereby disclaimed by OTLCA and waived by County, including but not limited to any
implied warranties of merchantability and fitness for a particular purpose. The service will be provided and accepted on an “as is” “where is” basis, without recourse against OTLCA.
c. Limitation of Liability. In no event shall the County ever be liable to OTLCA or any third party, directly or indirectly, for any sum greater than the total amount of fees for service actually paid to and received by OTLCA in the six (6) month period immediately preceding any determination of liability. All other provisions of law, equity, or this agreement or any other document notwithstanding, this and any available insurance is the exclusive remedy available to OTLCA, and is in lieu of all other remedies available at law, in equity or otherwise. The foregoing does not, and shall not be construed or deemed to, create any circumstance, express or implied, under which the County may be liable to OTLCA, and shall not subvert the indemnity, release and other clauses in this Agreement for the benefit of the County.
The provisions of this Section i.) shall apply regardless of whether matters are based on breach of warranty, breach of contract, negligence, strict liability, tort, or any other legal theory, ii.) shall apply to all matters, whether claimed by or through OTLCA or by or
through third parties, including any directors, volunteers, students, employees, and governmental or regulatory agencies, and iii.) shall survive the ternmination of this Agreement.
9. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set form in Minnesota Statues Chapter 466 (Tort Liability, Political Subdivisions) or otherwise. 10. Modification. This writing contains the entire agreement between the parties and no alterations, variations,
modifications, or waivers of the provisions of this agreement are valid unless reduced to writing, signed by both OTLCA and the County, and attached hereto.
11. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement.
IN WITNESS WEHREOF, Parties hereto have executed this agreement this _____ day of __________, 2017.
OTTER TAIL LAKES COUNTRY ASSOCIATION OTTER TAIL COUNTY
By:__________________________ By:__________________________ Its: __________________________ Its: __________________________ Date:_________________________ Date:________________________
Page 1 of 2
Otter Tail County
Ad Hoc Vehicle Workgroup Recommendations
January 3, 2017
Findings: Based on summarized survey information, the number of vehicles by Division:
Division Total Number of Vehicles (estimate)
Community Services (Extension, Human Services, Probation, Public Health, Veterans) 23
Financial Services (Auditor, Treasurer) 0
Internal Services
(Administration, Emergency Management, Facilities, GIS, Human Resources, IT)
5
Land/Property Services
(Assessor, Recorders Office, Auditor’s Land Records)
9
Public Works (Highway, Land & Resource, Solid Waste) 125
Sheriff’s Office 89
County Attorney 0
TOTAL LICENSED VEHICLES 251
Total: 251 (the total includes trailers, boats and heavy equipment, e.g., snow plows. Of the total, up to 131could be considered “light duty” and seasonally available to county employees)
Additional information gathered in conducting this analysis summarized as follows 1. Annual County-wide Wright Express Expenditures: $ 490,2471
2. Annual Non-fuel Costs (MCIT insurance only): $ 121,324 3. Annual County-wide Personal Mileage Reimbursement: $ 151,7642
4. Annual County-wide Vehicles Maintenance Expenditures: $ 179,524 5. Total Annual Vehicle Related Estimated Expenditures: $ 942,8593
Total licensed vehicles/equipment: 2514
2015 & 2016 Maintenance Expenditures
Department 2015
Maintenance Expenditures
2016
Maintenance Expenditures (thru 11/15/`16) Assessor $ 4,080.88 $ 1,426.80
Facilities $ 1,786.97 $ 2,562.83
Veterans $ 3,246.30 $ 1,366.40
Land & Resource $ 10,781.02 $ 6,374.51
GIS $ 401.27 $ 153.40
Sheriff $ 64,389.94 $ 65,692.20
Boat & Water $ 7,331.17 $ 8,913.84
Jail $ 3,884.32 $ 385.48
Probation $ 13,749.00 $ 9,332.82
Human Services $ 7,629.77 $ 11,115.56
Solid Waste $ 8,585.02 $ 696.00
Hazardous Waste (see above) $ 1,757.50
Recycling $ 53,658.65 $ 58,390.74
Highway NA NA
TOTAL: $ 179,524.31 $ 168,168.08
1 All county vehicles that used Wright Express Cards consumed 214,573 gallons of fuel in 2015. As a governmental unit, we received a tax exempt refund of $44,091. Our gross cost of $534,538 minus the tax exempt refund resulted in a net cost of $490,247 2 Personal mileage reimbursement included costs incurred by County Commissioners, Board of Adjustment Committee, Extension Committee, Planning Commission Committee and 14 departments 3 Total includes Wright Express costs, MCIT insurance, Personal Mileage reimbursement and Maintenance Expenditures 4 Estimate only: 131 vehicles are passenger, SUV’s or pick-up trucks. The remainder include trailers, boats, snow plows, etc.
Page 2 of 2
Recommendations:
The Vehicle Ad Hoc Committee recommends the following actions/investments:
1) That Otter Tail County continue to purchase and manage county owned vehicles equipment and to purchase vehicles via the State contract bid list and the Lakes Country Services Cooperative
2) We do not recommend that Otter Tail County publish and invite respondents to a “Vehicle Fleet Leasing and Management Program: Sheriff’s Office and Community Services Division” RFP (Request for Proposal)
3) We support Divisions and their respective Departments to consider leasing with the local county-based
dealership referenced above based on a set of criteria that compares service and client need with the financial
resources of the division and department. 4) We endorse investment/expansion of telematics technology for all vehicles driven by county employees. We
recommend that the AVL (Automatic Vehicle Location) System currently utilized by the Highway Department (the Highway Dept. uses PreCise by Force America) be expanded to other vehicles within Otter Tail’s fleet (i.e., GSC
based vehicles) 5) Under the direction of the Auditor’s Office, create and agree on a common formula to project yearly cost to
operate a vehicle: a. Fixed cost of ownership per year, e.g.,
1. Depreciation 2. Parking/storage
3. Cost to purchase compared to cost of lease 4. Cost per mile, e.g, fuel costs, maintenance and repair costs, insurance
5. Number of working days per year b. Annual Cost of operating:
1. Cost to Operate = Fixed cost + (hours used per day X mileage logged per hour X cost per mile X working days per year)
2. Price per hour = Cost to operate divided (hours used per day X working days per year
6) That the county continue to utilize the Wright Express Card system
7) Recommend that we require/invest in a Vehicle Reservations Management system a. Generic Tool, e.g., Microsoft Outlook Calendar, Google Calendar
1. Pros: a. May already be familiar to staff
b. Drivers can book far in advance 2. Cons:
a. Difficult to scale b. Not integrated with key management/vehicle access process
c. May need to invest in other software if Outlook Calendar is not used 3. Currently Use: Yes (Human Services)
8) Recommend we invest in a Key Management System for all GSC based vehicles (i.e., approximately 38 vehicles currently assigned to the following departments: Assessor, Facilities Operations, GIS, Human Services, Land and
Resource Management) that would centralize our car key access and replace our multiple departments’ current “wall mount” systems:
a. Wall Mounts: Relocate department wall-mount display keys on a wall near Facilities Operations Office within GSC building- centralized for all drivers to use:
1. Price: $100-$500 to set up (estimate only) 2. Pros:
a. Simple and inexpensive b. Ideal for small, trustworthy teams
3. Cons: a. Drivers may not return keys
b. Difficult to enforce the schedule c. Security: proposed location is accessible by general public
4. Currently Use: Yes, by individual departments
OTTER TAIL COUNTY
RESOLUTION
Otter Tail County Resolution No. _____________
To Use Alternative Method To Disseminate Bids And Requests
WHEREAS, Minn. Statute § 331A.03 Subd. 3(b), allows a county to use its web-site or
recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for
information and requests for proposals;
NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves:
BE IT RESOLVED, that from this day forward, the County of Otter Tail may continue to use the
Otter Tail County website, www.co.ottertail.mn.us, as an alternative means to disseminate solicitations of
bids, requests for information, and requests for proposals for transportation related construction and
maintenance projects.
BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in
substantially the same format and for the same period of time as a publication would otherwise be
required under Minn. Statute § 331A.03 Subd. 3.
Adopted at Fergus Falls, Minnesota, this day of , 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:
County Board Chair
Attest:
Larry Krohn, Clerk
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF OTTER TAIL
I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the
County Board of said County on , 2017.
(SEAL) ________________________________
Larry Krohn, County Board Clerk
I:\HWYSHARE\County Board Corr\Resolution designating Website Publishing for Hwy Projects.doc
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Tuesday, January 3rd, 2017 Agenda Items
Non-Consent Items
1. Depository Resolution Otter Tail County Resolution No. 2017 -
Upon motion made by , seconded by and unanimously carried, the following resolution was adopted:
RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions, State and Federal banks be and are hereby designated as depositories of County
funds. Adopted at Fergus Falls, MN this 3rd day of January 2017.
Dated: Otter Tail County Board of Commissioners By
, Chair Attest:
By Larry Krohn, Administrator
2. Investments Resolution Otter Tail County Resolution No. 2017 -
Upon motion made by , seconded by and unanimously carried, the following resolution was adopted:
RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest
County funds as available. Adopted at Fergus Falls, MN this 3rd day of January 2017.
Dated: Otter Tail County Board of Commissioners By
, Chair Attest:
By
Larry Krohn, Administrator
3. Motion by , second by and unanimously carried, to adopt the following resolution for the placement of investments through Multi-Bank Securities, Inc.
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4. Motion by , second by and unanimously carried, to authorize the Chair, Board of Commissioners, the
County Administrator and the County Auditor-Treasurer to sign the engagement letter with the Office of the State Auditor for the financial and compliance audit for the year ended December 31, 2016 (Copy Attached)
5. County Extension Committee Reappointments and/or Appointments
The terms of the following expired on Saturday, December 31, 2016 -
Donn Gill
Steve Schwartz Terms are for three years and would expire December 31, 2019. Reappointments and/or Appointments should be
made prior to the Extension Committee’s next schedule meeting on Wednesday, February 8th. 6. Motion by , second by and unanimously carried, to authorize the Otter Tail County Auditor-Treasurer to
sign the Addendum to the Master Agreement for Arbitrage Monitoring Services with Ehlers to included Otter Tail County’s $6,675,000 General Obligation Capital Improvement Refunding Bonds, Series 2016A (Copy Attached).
7. County Board of Appeal and Equalization Dates –
The Board cannot meet until after the second Friday in June, which is June 9th.
Motion by , seconded by and unanimously carried, to convene the County Board of Appeal and Equalization
on Wednesday, June 14, 2017 at 9:00 a.m. and to reconvene the County Board of Equalization for final action on
(Tuesday, June 27, 2017 (Minn. Stat. 274.14 – Copy Attached).
8. Motion by , second by and unanimously carried, to approve payment to the Minnesota Counties
Intergovernmental Trust for the following 2017 insurance coverage:
Invoice 17295R – Dated 01/01/2017 PC114017 Property/Causality $409,737.00
Invoice 17295R – Dated 01/01/2017 WC114017 Workers Compensation $290,802.00 Total Due Minnesota Counties Intergovernmental Trust - $700,539.00
9. 2017 Printing and Publishing Bids
I, Wayne Stein, County Auditor, have previously advertised for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county’s annual financial statement, proceeded to open bids, which were found to be as follows:
Legal Notices, Publications and Commissioners’ Minutes:
Daily Journal $16.32 per S.A.U.
Annual Financial Statement
Perham Focus First Publication $16.32 per S.A.U.
New York Mills Dispatch Second Publication $10.48 per S.A.U.
Delinquent Tax List
Pelican Rapids Press First Publication $16.32 per S.A.U. Pelican Rapids Press Second Publication $10.48 per S.A.U.
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After consideration, motion was made by , seconded by and unanimously carried, to designate the
following papers for Otter Tail County’s 2017 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as
appropriate and as authorized by Minnesota Statute 331A.12 Subdivision 2:
Legal Notices, Publications and Commissioners’ Minutes:
Daily Journal $16.32 per S.A.U.
Annual Financial Statement Perham Focus First Publication $16.32 per S.A.U.
New York Mills Dispatch Second Publication $10.48 per S.A.U. Delinquent Tax List
Pelican Rapids Press First Publication $16.32 per S.A.U. Pelican Rapids Press Second Publication $10.48 per S.A.U.
10. Calendar Year 2017 Delinquent Publication Fee -
Motion by , seconded by , and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the Delinquent Tax List, at $54.50 per parcel. (Minnesota Statute 279.092 – Copy Attached.)
11. Motion by , seconded by and unanimously carried, to authorize payment of the following CY 2017 annual appropriations:
Annual Appropriation Approval Approved Approved Approved 2015 2016 2017
West Central Initiative (01704.6815) 20,000.00 20,000.00 20,000.00
West Otter Tail Fair Association (01505.6950) 20,000.00 20,000.00 20,000.00 East Otter Tail Fair Association (01505.6950) 20,000.00 20,000.00 20,000.00
Minnesota Red River Valley Development Association (01703.6804) 800.00 800.00 800.00
Pomme De Terre River (01603.6951) 3,487.00 8,604.00 0.00
For Your Information –
Monthly Appropriation (2015) Annual - 2015 Monthly - 2015
Otter Tail County Humane Society (01213.6856) 63,126.00 5,260.50 Regular Appropriation
Historical Society (01504.6950) 60,000.00 5,000.00 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6950) 71,413.00 5,951.08 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6953) 36,000.00 3,000.00 Ag Inspector
West Otter Tail Soil and Water Conservation District (01603.6956) 54,000.00 4,500.00 Buffer Initiative
East Otter Tail Soil and Water Conservation District (01604.6950) 55,000.00 4,583.33 Regular Appropriation
East Otter Tail Soil and Water Conservation District (01604.6951) 60,000.00 5,000.00 Shoreland Specialist
East Otter Tail Soil and Water Conservation District (01604.6953) 24,000.00 2,000.00 Ag Inspector
East Otter Tail Soil and Water Conservation District (01604.6956) 36,000.00 3,000.00 Buffer Initiative
Otter Tail Country Tourism Association (01502.6950) 40,000.00 3,333.33 Tourism
The History Museum (01502.6821) 29,971.00 2,497.58 East Otter Tail Museum
Viking Library System (01503.6950) 528,870.00 264,435.00 Semi - Annual Payment
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Monthly Appropriation (2016) Annual - 2016
Monthly -
2016
Otter Tail County Humane Society (01213.6856) 65,020.00 5,418.33 Regular Appropriation
Historical Society (01504.6950) 65,000.00 5,416.67 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6950) 71,413.00 5,951.08 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6953) 36,000.00 3,000.00 Ag Inspector
West Otter Tail Soil and Water Conservation District (01603.6956) 54,000.00 4,500.00 Buffer Initiative
East Otter Tail Soil and Water Conservation District (01604.6950) 55,000.00 4,583.33 Regular Appropriation
East Otter Tail Soil and Water Conservation District (01604.6951) 60,000.00 5,000.00 Shoreland Specialist
East Otter Tail Soil and Water Conservation District (01604.6953) 24,000.00 2,000.00 Ag Inspector
East Otter Tail Soil and Water Conservation District (01604.6956) 36,000.00 3,000.00 Buffer Initiative
Otter Tail Country Tourism Association (01502.6950) 40,000.00 3,333.33 Tourism
The History Museum (01502.6821) 30,270.00 2,522.50 East Otter Tail Museum
Viking Library System (01503.6950) 544,736.00 272,368.00 Semi - Annual Payment
Monthly Appropriation (2017) Annual - 2017
Monthly - 2017
Otter Tail County Humane Society (01213.6856) 66,971.00 5,580.92 Regular Appropriation
Historical Society (01504.6950) 70,000.00 5,833.33 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6950) 94,163.00 7,846.92 Regular Appropriation
West Otter Tail Soil and Water Conservation District (01603.6953) 36,000.00 3,000.00 Ag Inspector
West Otter Tail Soil and Water Conservation District (01603.6956) 54,000.00 4,500.00 Buffer Initiative
East Otter Tail Soil and Water Conservation District (01604.6950) 77,750.00 6,479.17 Regular Appropriation
East Otter Tail Soil and Water Conservation District (01604.6951) 60,000.00 5,000.00 Shoreland Specialist
East Otter Tail Soil and Water Conservation District (01604.6953) 24,000.00 2,000.00 Ag Inspector
East Otter Tail Soil and Water Conservation District (01604.6956) 36,000.00 3,000.00 Buffer Initiative
Otter Tail Lakes Country Association (01502.6950) 40,000.00 3,333.33 Tourism
The History Museum (01502.6821) 30,270.00 2,522.50 East Otter Tail Museum
Viking Library System (01503.6950) 555,631.00 227,815.50 Semi - Annual Payment
12. Calendar Year 2017 Pocket Gopher Bounty Resolution (Copy Attached - M.S. 348.12 and 348.13)
Upon motion made by , seconded by and unanimously carried, the following resolution was adopted:
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher
killed in said County during the year 2017. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket
gopher so killed.
RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates
executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had
issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed.
Adopted at Fergus Falls, MN this 3rd day of January 2017.
Dated: Otter Tail County Board of Commissioners
By , Chair
Attest: By Larry Krohn, Administrator
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13. Calendar Year 2017 Tax Forfeited Land Sale Apportionment Resolution
Upon motion made by , seconded by and unanimously carried, the following resolution was adopted:
RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that
WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited
lands, and
WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat.
282.08 and
WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining
after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and
WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax
forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law.
Adopted at Fergus Falls, MN this 3rd day of January 2017.
Dated: Otter Tail County Board of Commissioners
By
, Chair
Attest: By Larry Krohn, Administrator