HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/19/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
December 19, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, December 19, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair,
Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present.
Approval of Agenda
Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Johnson and
unanimously carried to approve the Board of Commissioners Agenda of December 19, 2017, with the
following additions: Prospect House & Civil War Museum Budget Wind Turbine & Solar Panel Project Glacial Edge Trail Resolution of Support Consent Agenda Motion by Froemming, second by Rogness and unanimously carried to approve Consent Agenda items as follows: 1. December 12, 2017 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for December 19, 2017 (Exhibit A)
3. Approve Final Payment – S.A.P. 056-601-059 & Etc.
4. Human Services Bills & Claims
5. Human Services Contract Renewal – Generations, Inc.
6. Issuance of County Credit Card
7. Approve Tobacco Licenses for Battle Lake Standard, Bluffton Oil Company, Dalton Corner Store & Denny’s Food N Sport Shop Prospect House and Civil War Museum Auditor-Treasurer Wayne Stein reviewed a citizen request for 2018 funding for the Prospect House and Civil War Museum located in Battle Lake. Lengthy discussion took place. County Attorney David Hauser stated that the County is authorized under State Statute to provide resources to a County Historical Society but cannot provide resources to private institutions. He also referenced the State Auditor’s Public Expenditures
Statement. Commissioners requested that the County Administrator facilitate discussions between the
County Historical Society and interested parties of the Prospect House and Civil War Museum.
PAYABLE 2018 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2017 - 86
The following resolution was offered by Commissioner Johnson, who moved for the adoption of Otter Tail County’s Payable 2018 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 2, 2017, a proposed Payable 2018 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25th through December 28th; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2017 adopted Otter
Tail County’s proposed Payable 2018 Gross and Net Property Tax Levy and selected Tuesday,
December 12, 2017 as the date for the public meeting; and
OTC Board of Commissioners’ Minutes December 19, 2017
Page 2
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 12, 2017
held the required meeting; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2018 Gross and Net Property Tax Levy no later than Thursday, December 28, 2017, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2018 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Thursday, December 28, 2017. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2018, upon the taxable net tax capacity of the property of Otter Tail County, the following
amounts as detailed below:
Fund Breakdown - Net Tax Capacity Based
Levies
Gross Levy
CPA
Net Levy
General Revenue
21,053,046
(1,151,149)
19,901,897
PEHP
178,545
0
178,545
County Trails
350,000
0
350,000
Debt Service -
Series 2012A (Courthouse/Jail)
296,782
0
296,782
Government Services Building Bonds
410,202
0
410,202
Ottertail Operations Center
494,078
0
494,078
Series 2017A (Jail/Elevator)
162,803
0
162,803
Human Services -
Social Services
6,465,737
(353,537)
6,112,200
Administration
2,011,057
(109,961)
1,901,096
Public Health
961,789
(52,589)
909,200
Court Services
2,013,983
(110,122)
1,903,861
Road and Bridge
3,671,350
(200,744)
3,470,606
Capital Improvement
2,093,582
(114,474)
1,979,108
Total County - Excluding Regional Library
40,162,954
(2,092,576)
38,070,378
Regional Library System
572,300
0
572,300
Total County - Including Regional Library
40,735,254
(2,092,576)
38,642,678
OTC Board of Commissioners’ Minutes December 19, 2017
Page 3
Lake Improvement Districts -
Pelican Group of Lakes
130,000
0
130,000
Pine Lakes
50,590
0
50,590
McDonald, Kerbs & Paul
112,000
0
112,000
Big McDonald
12,000
0
12,000
Total County - Including Lake Improvement
Districts
41,039,844
(2,092,576)
38,947,268
Special Taxing District Tax -
Otter Tail County HRA
541,800
0
541,800
Grand Total - Otter Tail County
41,581,644
(2,092,576)
39,489,068
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2018, and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Board of County Commissioners YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne D. Johnson X John Lindquist X
Roger Froemming X Leland R. Rogness X Adopted at Fergus Falls, Minnesota this 19th day of December 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________________
By: __________________________________ Attest: ___________________________
Doug Huebsch, Chair John Dinsmore, Clerk
PAYABLE 2018 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL
TAXING DISTRICT GROSS AND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2017 - 87 The following resolution was offered by Commissioner Johnson, who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2018 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469; and
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WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2018
Gross and Net Property Tax Levy of $541,800; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2017, adopted for the Otter Tail County Housing and Redevelopment Authority a proposed Gross/Net Property Tax Levy for Payable Year 2018 in the amount of $541,800; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2018 Gross and Net Property Tax Levy no later than Thursday, December 28, 2017, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2018 Gross and Net Property Tax Levy to the County Auditor-
Treasurer’s office on or before Thursday, December 28, 2017.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after
consideration and discussion by the Otter Tail County Budget Committee with the Otter Tail County HRA,
hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final
Payable 2018 Gross and Net Property Tax Levy of $541,800 and hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable property of the Otter Tail County Housing and Redevelopment Authority. The resolution was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Board of County Commissioners YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Leland R. Rogness X
Adopted at Fergus Falls, Minnesota this 19th day of December 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________________ By: __________________________________ Attest: ___________________________ Doug Huebsch, Chair John Dinsmore, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2018 BUDGET Otter Tail County Resolution No. 2018 - 88
The following resolution was offered by Commissioner Froemming, who moved for the adoption of the
calendar year 2018 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt
Service Funds.
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 2, 2017, a proposed Calendar Year 2018 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2018 budget, which must be held during the period of November 25th through December 28th; and
OTC Board of Commissioners’ Minutes December 19, 2017
Page 5
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2017 adopted Otter
Tail County’s proposed Calendar Year 2018 Budget for the General Fund, for the Budgeted Special Revenue
Funds, and for the Debt Service Fund, and selected Tuesday, December 12, 2017 as the date for the public
hearing; and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 12, 2017 held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2018 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds no later than Thursday, December 28, 2017 and also recognizes the requirement to adopt the final Calendar Year 2018 Budget after the adoption of the final payable 2018 Gross and Net Property Tax Levy.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the
amount of $105,092,428 as the County’s Calendar Year 2018 Budget for the General Fund, for the Budgeted
Special Revenue Funds, and for the Debt Service Funds, as summarized and as detailed in the budget
documents filed with the County Auditor-Treasurer’s office.
The above resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Board of County Commissioners YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne D. Johnson X John Lindquist X
Roger Froemming X
Leland R. Rogness X
Adopted at Fergus Falls, Minnesota this 19th day of December 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________________ By: __________________________________ Attest: ___________________________ Doug Huebsch, Chair John Dinsmore, Clerk BOARD OF WATER AND SOIL RESOURCES APPROPRIATION Otter Tail County Resolution No. 2017 - 89
The following resolution was offered by Commissioner Johnson, who moved for the adoption of the following:
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 19, 2017 adopted
$38,642,678 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and
Redevelopment Authority) as Otter Tail County’s Payable 2018 Net Property Tax Levy; and
WHEREAS, $19,901,897 is designated to assist with the financing of the County’s General Revenue Fund activities; and WHEREAS, the operational budgets for Otter Tail County’s Land and Resource Department, Board of Adjustment and Planning Commission are a part of the County’s General Revenue Fund Budget; and
OTC Board of Commissioners’ Minutes December 19, 2017
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WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and
Planning Commission are funded by a combination of general tax levy funds, charges for services and a
portion of the Board of Water and Soil Resources 2018 Natural Resources Block Grant; and
WHEREAS, the Board of Water and Soil Resources 2018 Natural Resources Block Grant total $106,259 and consists of funding for the following activities: Comprehensive Water Plan - $9,824 Wetlands Conservation Act - $59,729 Shoreland - $18,106 Subsurface Sewage Treatment Systems - $18,600; and
WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a
local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block
grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface Sewage
Treatment Systems portion of the block grant funding does not require either a local levy or an in-kind match;
and WHEREAS, portions of the Board of Water and Soil Resources 2018 Natural Resources Block Grant and local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts as noted in a document filed with the 2018 budget; and WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail County is responsible for including in the final adopted net levy for Otter Tail County the required local
property tax levy for the Comprehensive Water Plan portion of the block grant funding:
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
designates $20,405 of the $19,901,897 Payable 2018 General Fund Levy as the local property tax match
for the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2018 Natural
Resources Block Grant. The motion was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail County Board of Commissioners voting in favor on a 5-0 vote. Adopted at Fergus Falls, Minnesota this 19th day of December 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________________
By: __________________________________ Attest: ___________________________
Doug Huebsch, Chair John Dinsmore, Clerk
Fund Transfers Motion by Rogness, second by Froemming and unanimously carried to authorize, if necessary, any December 31, 2017, inter-fund loans for the various Otter Tail County Ditch Systems with deficit cash balances as of 12/31/2017. Motion by Johnson, second by Froemming and unanimously carried to approve a transfer from the Capital Improvement Fund to the Road and Bridge Fund, in the amount of $233,105, for Two (2) Boxes and Snow Plow Truck Equipment purchased from Towmaster, Inc.
OTC Board of Commissioners’ Minutes December 19, 2017
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End-of-Year 2017 County Bill Payment Authorized
Motion by Lindquist, second by Rogness and unanimously carried to delegate John Dinsmore, County
Administrator, to approve payment of Otter Tail County warrants/bills from December 19, 2017, through
December 29, 2017. The Bills will also be provided to Commissioners for review.
Budget & Levy Public Meeting Minutes Motion by Froemming, second by Rogness and unanimously carried to approve the Budget and Levy Public Meeting minutes of December 12, 2017, as presented by the Auditor-Treasurer. Abatement Costs Assessed Motion by Rogness, second by Lindquist and unanimously carried to certify the Public Health Nuisance Costs incurred under the provisions of M.S. 145A, in the amount of $2,856.42, over four (4) years with a 4% interest rate beginning with Payable Year 2018, against the following parcel:
25-000-06-0036-002, described as a 1.09 acre parcel in Government Lot 3, Section 6,
Township 133, Range 40 currently owned by D & F Tst
2018 Tobacco License
Motion by Johnson, second by Froemming and unanimously carried to approve the 2018 Tobacco License application from Under Mart Inc., Underwood, MN. RESOLUTION APPROVING ENTRY INTO
NEW COOPERATIVE SERVICE AGREEMENT FOR MEMBERSHIP ALLOWING PLACEMENT OF JUVENILES AT THE WEST CENTRAL REGIONAL JUVENILE CENTER
Otter Tail County Resolution No. 2017 – 85
WHEREAS, Otter Tail County and various other Minnesota counties have been utilizing the West Central Regional Juvenile Center in Clay County, Minnesota for placement of juveniles in a secure detention setting, and have been functioning under a cooperative agreement for the use and operation
of that Facility for approximately 21 years; and
WHEREAS, Otter Tail County wishes to terminate the prior agreement and wishes to adopt a new
structure to ensure the economic viability and longevity of the relationship; and
WHEREAS, Otter Tail County has determined that it remains mutually beneficial to cooperatively
address its long-term needs for secure juvenile detention and treatment facility capacity through a new Cooperative Service Agreement with Clay County and other Member Counties; and
WHEREAS, Otter Tail County has reviewed the Cooperative Services Agreement for the West Central Regional Juvenile Center and finds its terms to be satisfactory.
NOW THEREFORE, in consideration of the mutual promises and benefits that each party shall derive
here from, and other good and valuable consideration, receipt of which is hereby acknowledged,
BE IT RESOLVED, that the Clay County Board of Commissioners wishes to execute the Cooperative Services Agreement for the West Central Regional Juvenile Center and continue membership in the
West Central Regional Juvenile Center cooperative services arrangement.
OTC Board of Commissioners’ Minutes December 19, 2017
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The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, the
resolution was adopted on a 5-0 vote.
Dated this 19th day of December 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk
Americans with Disabilities Act (ADA) Transition Plan Motion by Johnson, second by Rogness and unanimously carried to approve an agreement between the County of Otter Tail and Stonebrooke Engineering to prepare a County-wide ADA Transition Plan compliant with Section 504 of the Rehabilitation Act of 1973 and the ADA of 1990. The plan will incorporate necessary elements required to ensure that Otter Tail County is in compliance with current ADA regulations for its rights of way and exterior approaches to County buildings. Proposed Wind Turbine Discussion
Commissioner Johnson provided a document titled “Pelican Lake Confronts Wind Turbine Issue” that was
part of the Dunn Township Meeting December 18, 2017. Juhl Energy was proposing to construct a wind
turbine and solar panels near the intersection of 490th St. and 215th Ave in Dunn Township. This Solar Wind
Hybrid project was previously proposed in Scamber Township. Scamber Township denied the project and
Julh Energy has decided not to proceed with the project in Dunn Township due to objections raised by
Pelican Lake property owners and the Coalition of Lake Associations. This project is located outside of a Shoreland Area and compliant under the County’s Wind Energy Conversion System Ordinance. Motion by Rogness, second by Lindquist and unanimously carried to refer this issue to the Public Works Committee to advise how the County can proceed to support economic development and energy saving projects, and, at the same time preserve water quality in our lakes. Cost-of-Living Adjustment (COLA) Motion by Rogness, second by Lindquist and unanimously carried to approve a 3% COLA for non-union, County employees effective 01/01/2018.
Recess & Reconvene
At 10:25 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:35 a.m.
GLACIAL EDGE TRAIL TRANSPORATION ALTERNATIVES PROJECT CITY OF FERGUS FALLS RESOLUTION OF SUPPORT Otter Tail County Resolution No. 2017 - 90 WHEREAS: The City of Fergus Falls (hereafter referred to as the “City”) is beginning the process of further
connecting Otter Tail County (hereafter referred to as the “County”) to Minnesota’s bike trail system through
a planned trail known as the Glacial Edge Trail that will extend beyond the Central Lakes Trail, through
Fergus Falls, and provide an option for further connectivity with Maplewood State Park and the Perham to
Pelican Rapids Trail, and
OTC Board of Commissioners’ Minutes December 19, 2017
Page 9
WHEREAS: The City is applying for a “Transportation Alternatives” project identified as Glacial Edge Trail,
and
WHEREAS: The project identified in the Transportation Alternatives application will help fund phase 1B of
the Glacial Edge Trail Master Plan in southeastern Fergus Falls, providing an important non-motorized
connection between the Glacial Edge Trail and downtown Fergus Falls. NOW THEREFORE BE IT RESOLVED THAT: Otter Tail County, by this resolution, supports the Transportation Alternatives application by the City of Fergus Falls for the Glacial Edge Trail. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, December 19, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk Public Information Officer
Communications Director Nick Leonard informed the Board that Shannon Terry has been hired for the new
County Public Information Officer (PIO) position. He indicated that this will be a transition from
Ms. Terry’s current position while solid waste projects in process need to be finalized. Mr. Leonard briefed
the Board on work being completed by H2M to convey the County’s broader communications plan on how
to improve communications with the public.
Tax-Forfeited Properties Wayne Stein, Auditor-Treasurer, and Housing & Redevelopment Authority (HRA) Officials, provided preliminary plans on how the HRA could rehab several tax forfeited properties in addition to purchase several properties on Lenore Way in Fergus Falls to provide affordable housing. A recent public sale was not successful in selling the four County properties, one in Ottertail City and three in New York Mills. Commissioners agreed with the concept of the HRA plans for these properties. Jeff Gaffaney, HRA Director, indicated that they would likely build or rehab one property and sell the property before moving towards the
next project. Commissioners suggested that all contractors should be given an opportunity on these public
projects and requested that the HRA broaden their advertising for these jobs. The Auditor-Treasurer will
return to the Board with formal resolutions to finalize the details for the sale of these properties.
Planning Commission
Conditional Use Permit – David & Geraldine Maier: Motion by Lindquist, second by Froemming and unanimously carried to approve a Conditional Use Permit to construct a new dwelling with an attached garage as presented in the revised plan which addressed previous concerns. The proposal is located on Lot 10 of White Swan Beach, Section 29 of Dane Prairie Township; Swan Lake (56-781), RD.
OTC Board of Commissioners’ Minutes December 19, 2017
Page 10
Preliminary Plat & Conditional Use Permit – “Rush Lake View” / Roger Olsen & Ann Olsen, et al:
Motion by Froemming, second by Johnson and unanimously carried to approve the Preliminary Plat titled
“Rush Lake View” consisting of 8 single family residential lots (6 riparian & 2 non-riparian) and a Conditional
Use Permit to service the plat with conditions as recommended by the Planning Commission. The proposal is located in Pt NW¼NE¼ & Pt GL (5.15 Acres) and GL 3 & NW¼NE¼ Ex Trs (35.39 Acres), Section 21 of Otto Township; Rush Lake (56-141), GD. Preliminary Plat & Conditional Use Permit – “Nesi Park” / Bob & Terri Reutter: Motion by Lindquist, second by Johnson and unanimously carried to approve the Preliminary Plat titled “Nesi Park” consisting of 5 single family residential lots (4 riparian & 1 non-riparian) and a Conditional Use Permit to construct a road to service the plat with conditions as recommended by the Planning Commission. The
proposal is located in N½ of the SE¼ of the NW¼ and GLs 2, 3 & 4, Section 17 (90.60 Acres) and Lots 8 &
9, Section 8 (8.65 Acres) of St. Olaf Township; Johnson Lake (56-393), NE.
Preliminary Plat – “Ballard Woods” / Gregory R. Ballard:
Motion by Johnson, second by Froemming and unanimously carried to approve the Preliminary Plat titled
“Ballard Woods” consisting of 8 non-residential, non-riparian lots as presented. The proposal is located in Pt of GL 2, 5 & Pt SE¼SW¼ Com SW Cor (97.88 Acres), Section 07 of Dunn Township; Pelican Lake
(56-786), GD. Conditional Use Permit – Daniel & Shannon Schmitz: Motion by Johnson, second by Froemming and unanimously carried to approve a Conditional Use Permit to clear an area and landscape to gain access to the lake and approve a residential PUD for 2 Recreational Camper Units (RCU) as shown on the drawing. The approval is subject to all conditions as recommended by the Planning Commission. The proposal is located S 165’ of GL 4 & SE¼SW¼ W Hwy #29 Ex Tr (4.20 Acres), Section 22 of Parkers Prairie Township; Adley Lake (56-31), GD.
Conditional Use Permit – Patrick Peck:
The Conditional Use Permit for the construction of a small Solar Wind Hybrid project in cooperation with
Lake Region Electric Cooperative (LREC) was withdrawn by the Applicant and Juhl Energy, Inc. as the
contractor. Motion by Rogness, second by Lindquist and unanimously carried to allow Juhl Energy, Inc. to
transfer the Conditional Use Permit fee to a different project/location for a one-year period. Notices to the public were not needed because the applicant withdrew the project. Land & Resource Director Bill Kalar noted that there have been Federal and State law changes since the Wind Turbine Ordinance was developed in 2011. Commissioners requested that this item be considered in the upcoming long-range planning sessions.
Leaf Lake Partnership – Conditional Use Permit:
Motion by Rogness, second by Johnson and unanimously carried to approve a Conditional Use Permit to
convert Leaf Lake Partnership to a Residential Planned Unit Development (PUD) as presented. The
proposal is located in Pt of Gov’t Lot 2, Commencing at NE corner (2.50 Acres), Section 23 of Leaf Lake
Township; Middle/East Leaf Lake (56-116), RD.
Conditional Use Permit / Danny & Stacie Gregoire: Motion by Johnson, second by Froemming and unanimously carried to approve a Conditional Use Permit to relocate a portion of a Township Road, Lida Shores Loop, as presented. The proposal is located in PT GL 7 COM NW CR L #1 BK 6 LIDA SH NW 71.38' TO PT BG SW 184.19', SLY 394.52', SWLY 143.12', NWLY 369', N 718.34', SE 500' TO PT OF BG EX .48 AC TR (7.05 Acres) Section 10 of Lida Township; Lida Lake (56-747), GD.
OTC Board of Commissioners’ Minutes December 19, 2017
Page 11
Aquatic Invasive Species (AIS) Task Force
Discussion took place regarding the recommendation of the AIS Task Force to hire thirty (30) Watercraft
Inspectors for the 2018 boating season. Motion by Johnson, second by Rogness and unanimously carried
to approve hiring up to 30 FTE Watercraft Inspectors for the 2018 boating season, subject to the hiring
candidate pool and resources to manage the Inspectors.
Discussion took place regarding the recommendation of the AIS Task Force to accept a $5,000 pledged donation to support the operation of the I-LIDS at the Dead Lake accesses. Placement of the I-LIDS will take place after State Department of Natural Resources (DNR) approval of the locations along with meeting suitability standards for installation and operation. AIS Task Force Chairman Bernie Steeves is reviewing how other counties are operating the boat decontamination process.
One Watershed, One Plan (1W1P) – Mustinka/Bois de Sioux
Land & Resource Director Bill Kalar presented a Memorandum of Agreement for the establishment of the
Mustinka/Bois de Sioux 1W1P, a comprehensive watershed management plan. Motion by Johnson, second
by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute
the Mustinka/Bois de Sioux 1W1P Memorandum of Agreement which includes 6 counties, 6 SWCDs and the watershed districts Discussion took place regarding establishment of committees for the development of the plan with the first Policy Committee meeting scheduled at 1:00 p.m., January 22, 2018, in Wheaton. Motion by Johnson, second by Rogness and unanimously carried rescind the previous motion for approval of the Mustinka/Bois de Sioux Memorandum of Agreement due to objections to the large number of members on various committees and everyone needing to drive to Wheaton to meet once per month.
Motion by Johnson, second by Rogness and unanimously carried to request the County Administrator and
Land & Resource Director draft a letter to the Board of Soil and Water Resources (BWSR) to realign the
committee structure for 1W1P watershed districts. Otter Tail County could have up to eight (8) plans and
the amount of time required under the current structure may not be the most efficient solution.
2018 Solid Waste Fee Schedule Motion by Froemming, second by Johnson and unanimously carried to approve the 2018 Solid Waste Fee Schedule as presented by the Assistant Solid Waste Director and attached as Exhibit B. Household Hazardous Waste (HHW) Program Agreement Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement (SWIFT Contract No. 132169) between the Minnesota Pollution Control Agency and Otter Tail County for the operation of the County’s HHW program.
HHW PaintCare Agreement
Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an Agreement between PaintCare and the County of Otter Tail for the
operation of the Minnesota Architectural Paint Recovery Program as set forth in M.S. 115A.1415.
County Ditch #25 Motion by Johnson, second by Froemming and unanimously carried to approve the Findings and Order removing property in the matter of County Ditch #25 as presented by the County Attorney.
OTC Board of Commissioners’ Minutes December 19, 2017
Page 12
Minnesota Inter-County Association (MICA) Minnesota Budget Overview
Administrator John Dinsmore briefed the Board on MICA’s projected State budget deficit and highlighted key
points. Adjournment At 12:12 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 2, 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit A, Page 1
WARRANTS APPROVED ON 12/19/2017
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit B, Page 1
2018 Solid Waste Fee Schedule
OTC Board of Commissioners’ Minutes December 19, 2017
Exhibit B, Page 2