HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/12/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
December 12, 2017
3:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 3:00 p.m. Tuesday, December 12, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair,
Roger Froemming, John Lindquist and Lee Rogness present. Commissioner Wayne Johnson was absent.
Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Froemming, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of December 12, 2017, as presented. Consent Agenda Motion by Rogness, second by Froemming and unanimously carried to approve Consent Agenda items as follows: 1. November 28, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for December 12, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Human Services Contract Renewals 5. Approve Exempt Permit for Dunvilla Lions for an Event on February 1, 2018, at Dunn Town Hall 6. Reappointment of Board of Adjustment Members 7. Approve Tobacco License for B&D Foods, Inc., Lakeland General Store, Larry’s Super Market, & Underwood Oil, Inc. Proposed EcoCenter – Eagle Lake Township
Senior Fellow of Sustainability Teaching Specialist Les Bensch provided documents of a proposed University
of Minnesota, Morris EcoCenter. The goal of the EcoCenter is to create an outdoor learning venue for
education, research and creative activities from biology to creative writing. The proposed location is in the
heart of the west central region of Minnesota in Eagle Lake Township. The property includes rivers, lakes,
prairie grasses, farmland, hunting land and wetlands. Mr. Bensch spoke in opposition of the proposed building for the center because of the cost and the location. He is concerned that the location could affect a nearby wetland. Bud Nornes, a member of the State Higher Education Committee, was present and expressed the need for more exposure of the project to create discussion with the University of Minnesota for a better project. Land & Resource Director Bill Kalar indicated that the County could require environmental review as part of a permit application prior to construction. COMMISSIONERS SALARY AND BENEFITS Otter Tail County Resolution No. 2017 - 82
Commissioner Lindquist offered the following and moved its adoption:
WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem
payments of $75.00 and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $37,003.20 effective January 1, 2017; and NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $38,105.60 effective January 1, 2018, which reflects a 3% Cost-of-Living Adjustment similar to increases
received by other employee groups.
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Page 2
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for
CY2018 will be set at $1,250.00 per month, similar to increases received by other employee groups.
Commissioner Froemming seconded the motion and YEAS and NAYS are as follows: Board Members - For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Roger Froemming X
Leland R Rogness X
Adopted at Fergus Falls, Minnesota, this 12th day of December 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk Memorandum of Understanding Motion by Rogness, second by Lindquist and unanimously carried to approve the appropriate County Officials signatures to execute a Memorandum of Understanding between Otter Tail County and Law Enforcement Labor Services (LELS), Local No. 396, to protect the position and rights of the Chief Deputy. Purchase of Service Agreement
Motion by Rogness, second by Froemming and unanimously carried to approve the appropriate County
Officials signatures to execute an Agreement between the County of Otter Tail and Lakeland Mental Health
Center (LMHC) for court ordered evaluation services for the period of January 1, 2018 to December 31,
2018.
Otter Tail County Buffer Ordinance Motion by Lindquist and second by Froemming to approve the Otter Tail County Buffer Ordinance effective January 1, 2018, subject to approval by the Minnesota Board of Water & Soil Resource (BWSR) and summary publication in the local newspaper. The motion was passed as follows: Board Members - For Against Absent Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Leland R Rogness X
ACCEPTING DEDICATED DONATION TO OTTER TAIL COUNTY SHERIFF’S OFFICE Otter Tail County Resolution No. 2017 - 84 WHEREAS, the Ottertail Lions Club has offered to donate $3,000 to the County of Otter Tail on behalf of the Otter Tail County Sheriff’s Office; and
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WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in
terms prescribed by the donor in full; and
WHEREAS, the donation will be used for Improved First Aid Kits (IFAK) for licensed officers in Otter Tail
County; and WHEREAS, the acceptance of the donation in accordance with the donor’s terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described donation of property from Ottertail Lions, and extends its grateful appreciation.
Upon the motion of Commissioner Froemming, seconded by Commissioner Rogness and passed on a
4-0 vote with Commissioner Johnson absent, the above resolution is hereby adopted by the Otter Tail
County Board of Commissioners.
Adopted this 12th day of December 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________ By: __________________________________ Attest: _________________________ Doug Huebsch, Chair John Dinsmore, Clerk Fisherman’s Village Resort
Dave Thompson, Owner of Fisherman’s Village Resort spoke to the Board regarding his resort and size of
his bedrooms and correspondence he had received from the Public Health Department. Lengthy discussion
took place. Motion by Froemming, second by Lindquist and unanimously carried to accept the amended,
edited letter submitted by the Public Health Director on December 11, 2017. Ms. Thorson will finalize the
letter and send a copy to Mr. Thompson.
National Incident-Based Reporting System (NIBRS) Amendment Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials signatures to execute NIBRS Amendment 1 to Contract #124303 which extends the agreement to March 31, 2018. Highway Projects CSAH 15 Bridge Replacement: Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials signatures to execute Amendment 1 to the Engineer-Owner Agreement between the County of Otter
Tail and Kadrmas, Lee & Jackson, Inc. for CSAH 15 bridge design and preparation at a total cost of $85,000.
Recommendation for Award – CSAH 1 Reconstruction:
Motion by Rogness, second by Froemming and unanimously carried to award S.A.P. 056-601-054 to Storm
Right of Way Solutions, in the amount of $36,300.00 plus appraisals not to exceed $1,500.00 and review appraisals not to exceed $500.00, as recommended by the Public Works Director. This project is a reconstruction of CSAH 1 from CSAH 10 to CSAH 35.
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Phelps Mill Dam Modifications:
Public Works Director Rick West presented an Engineering Agreement for Task 1 – Final Planning Phase
for the Phelps Mill Dam Modifications project between Otter Tail County and Houston Engineering, Inc. Discussion took place regarding project alternatives, grant dollars, and comments from the public meetings facilitated by the State regarding this project. Commissioners expressed concern about the foundation of the historical Mill building and the lack of funding from the State DNR to help with the building foundation repairs which should be completed at the same time as the dam project. Motion by Froemming, second by Lindquist and unanimously carried to defer the conversation regarding the Phelps Mill Dam Modifications project. No action was taken regarding the proposed Engineering Agreement with Houston Engineering.
Reduction in Retainage – S.A.P. 056-638-007:
The Public Works Director requested reduction in retainage for Riley Bros. Construction, Inc. for the
CSAH 38 Reconstruction project. Discussion followed. Motion by Froemming to approve a reduction in
retainage for S.A.P. 056-638-007 from 5% to 3%. The motion failed for lack of a second.
AGENCY AGREEMENT NO. 1030056 FOR FEDERAL PARTICIPATION IN CONSTRUCTION Otter Tail County Resolution No. 2017 - 83 BE IT RESOLVED, that pursuant to Minnesota Statutes Section 161.36, the Commissioner of Transportation be appointed as Agent of the County of Otter Tail to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized
and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the
Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set
forth and contained in ”Minnesota Department of Transportation Agency Agreement No. 1030056”, a copy
of which said agreement was before the County Board and which is made a part hereof by reference.
Adopted at Fergus Falls, Minnesota, this 12th day of December 2017 Upon the motion of Commissioner Rogness, seconded by Commissioner Lindquist and passed on a 4-0 vote with Commissioner Johnson absent, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 12th day of December 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________
By: __________________________________ Attest: _________________________
Doug Huebsch, Chair John Dinsmore, Clerk
County Drainage Systems Ditch #2: Motion by Froemming, second by Lindquist and unanimously carried to approve the Order Denying Abandonment in the matter of County Ditch #2, as presented by the County Attorney. Ditch #52 & Ditch #17: Motion by Lindquist, second by Rogness and unanimously carried to approve the Order for Redetermination
of Benefits in the matter of County Ditch #52 and in the matter of County Ditch #17.
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County Board Meeting Schedule for 2018
Motion by Rogness, second by Froemming and unanimously carried to approve the following 2018 Board
schedule:
2018 Meeting Schedule
CY 2018 Month County Board Meeting Date County Board Start Time
January 2, 9, 23 9:30 a.m.
February 6, 13, 27 9:30 a.m.
March 6, 13, 27 9:30 a.m.
April 10, 24 9:30 a.m.
May 1, 8, 22 9:30 a.m.
June 5, 12, 26 8:30 a.m. - End @ noon
July 10, 24 8:30 a.m. - End @ noon
August 7, 14, 28 8:30 a.m. - End @ noon
September 4, *12, 25 9:30 a.m.
October 2, 9, 23 9:30 a.m.
November 6, 13, 27 9:30 a.m.
December 11, 18 9:30 a.m.
*The 2nd week in September Board meeting is a Wednesday and will be in Clitherall to commemorate
the 150th anniversary of the first official meeting held in 1868 in Clitherall.
Adjournment
At 4:40 p.m. Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, December 19, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 1
WARRANTS FOR 12/12/2017
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes December 12, 2017
Exhibit A, Page 6