HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/14/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
November 14, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, November 14, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair, Wayne
Johnson, Vice-Chair, Roger Froemming, John Lindquist and Lee Rogness present.
Approval of Agenda
Chair Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Rogness and
unanimously carried to approve the Board of Commissioners Agenda of November 14, 2017, with the
addition of Prairie Lakes Municipal Solid Waste Association discussion and moving the Community Services
Committee from 1:30 p.m. to 1:00 p.m.
Consent Agenda
Motion by Froemming, second by Rogness and unanimously carried to approve Consent Agenda items as
follows:
1. November 7, 2017 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for November 14, 2017 (Exhibit A)
3. Human Services Bills & Claims
ESTABLISHMENT OF A MERIT SYSTEM OF PERSONNEL ADMINISTRATION
Otter Tail County Resolution No. 2017 - 77
WHEREAS, Minn. Stat. §§375.56 – 375.71 were enacted by the Minnesota Legislature authorizing
Minnesota counties to establish a Personnel Administration System; and
WHEREAS, the Otter Tail County Board of Commissioners adopted the County Personnel Act pursuant to
Minn. Stat. §§375.56 – 375.71 on November 20, 1991; and
WHEREAS, the Board of Commissioners previously adopted and appointed members to a Personnel Board
of Appeals, whereby three members are currently appointed to serve staggered terms pursuant to Minn.
Stat. §375.65.
NOW, THEREFORE, BE IT RESOLVED that Otter Tail County is in substantial compliance with the Federal
Standards for a Merit System of Personnel Administration (5 CFR Part 900); and that Otter Tail County has
met all the Merit System of Personnel Administration and the County Personnel Act (Minn. Stat. §§375.56
– 375.71) requirements; and that all personnel services will be provided by the Human Resources Director
and the County Administrator.
BE IT FURTHER RESOLVED that the effective date for the implementation and establishment of a Merit
System of Personnel in Otter Tail County is January 1, 2018.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lindquist, and, after discussion thereof and upon vote being taken thereon, the
resolution was adopted on a 5-0 vote.
OTC Board of Commissioners’ Minutes
November 14, 2017
Page 2
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________
By: __________________________________ Attest: _________________________
Doug Huebsch, Chair John Dinsmore, Clerk
Prairie Lakes Municipal Solid Waste Authority (PLMSWA)
Commissioner Huebsch advised of his communications with Todd County regarding the PLMSWA as well as
services that Todd County receives through an agreement with the County to provide Solid Waste
Director/Department Head level services. Todd County will need to determine their continued partnership
with PLMSWA, as well as whether it will continue its agreement to receive Solid Waste Director/Department
Head level services with Otter Tail County.
Human Services Long-Term Care Unit and MnCHOICES Program Report and Update
Human Services Director Deb Sjostrom, Human Services Supervisor Michelle Fischer and other Human
Services Staff of the Long-Term Care (LTC) Unit introduced themselves and described services provided to
clients through LTC and MnCHOICES. The program currently works with over 500 individuals and
conducted over 800 assessments in 2016. Discussion included modifying services to become more person
centered, challenges in providing services to clients that need assistance but do not meet eligibility
requirements and offering services to potential candidates that are resistant to it. Staff also reported on
MnCHOICES, which is a web-based tool that integrates assessments and support planning for long-term
services.
Certificate of Correction to the
Plat of Canterbury Sands Second Addition
Motion by Johnson, second by Froemming and unanimously carried to approve the Land Surveyor’s
Certificate of Correction to the Plat of Canterbury Sands Second Addition (Document No. 1198341) as
submitted by Glenn Howe, Professional Land Surveyor (License No. 17825), dated as of November 13,
2017.
Ditch 55
Motion by Rogness, second by Froemming and unanimously carried to acknowledge receipt of the Notice of
Hearing, Property Owner’s Report – Summary, and Property Owner’s Report - Detail regarding the Benefit
Redetermination Hearing for Otter Tail County Ditch 55 on December 18, 2017, at 7:00 p.m.
PREMISE PERMIT – Humane Society of the Lakes
Otter Tail County Resolution No. 2017- 78
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Humane Society of the Lakes, Detroit Lakes, MN, has made an application to the Gambling
Control Board for the purpose of conducting lawful gambling at Heislers Campground Pub, located at 31870
County Highway 130 in Candor Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners
approving the application for a permit; and
OTC Board of Commissioners’ Minutes
November 14, 2017
Page 3
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by the Humane Society of the Lakes, Detroit Lakes, MN, at Heislers Campground Pub,
located at 31870 County Highway 130 in Candor Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the conduct of lawful gambling by the Humane Society of the Lakes, Detroit Lakes, MN, at Heislers
Campground Pub, located at 31870 County Highway 130 in Candor Township of Otter Tail County, provided
the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling
Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Candor by sending them a copy of this resolution.
Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________
By: __________________________________ Attest: _________________________
Doug Huebsch, Chair John Dinsmore, Clerk
Closed to the Public
At 10:03 a.m., Chair Huebsch declared the Board of Commissioners meeting closed to the public to discuss
attorney-client privileged matters involving potential opioid litigation. The closed session is authorized under
Attorney-Client privilege, M.S. §13D.05, Subd. 3(b). Present were all five seated Commissioners, County
Attorney, County Administrator, Public Health Director, and Acting Board Secretary. At 10:30 a.m., Chair
Huebsch declared the meeting open to the public.
Recess & Reconvene
At 10:30 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:36 a.m.
Little McDonald, Paul, Kerbs and Devils’ Lakes Outlet Project
Amendment #1 for Flood Hazard Mitigation Grant Agreement
Motion by Rogness, second by Johnson and unanimously carried to authorize the appropriate County
Officials’ signatures to execute Amendment #1 for Flood Hazard Mitigation Grant Agreement
#100462/3000084479 between the State of Minnesota and Otter Tail County for the LMPK DLD Lakes Outlet
Project to extend the expiration date of the grant from December 31, 2017, to December 31, 2018.
Little McDonald, Kerbs and Paul Lakes Improvement District
Little McDonald Lake Outlet to Otter Tail River Project
Motion by Froemming, second by Johnson and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Memorandum of Understanding between Moore Engineering, Inc., the Little
McDonald, Kerbs and Paul Lakes Improvement District, and Otter Tail County for Moore Engineering, Inc.,
to provide engineering services for the Little McDonald Lake Outlet to Otter Tail River Project.
Motion by Rogness, second by Johnson and unanimously carried to authorize the appropriate County
Officials’ signatures to execute Contract A – Pumping Station and Filtration System and Contract B – Lake
Intake, Transfer Pipes, and Related Improvements for the Little McDonald Lake Outlet to Otter Tail River
Project as presented by Public Works Director Rick West.
OTC Board of Commissioners’ Minutes
November 14, 2017
Page 4
Planning Commission Recommendations
Preliminary Plat - “Bollinger Addition”/Gerry & Kimberly Bollinger:
Motion by Johnson, second by Froemming and unanimously carried to approve the Preliminary Plat titled
“Bollinger Addition” consisting of two (2) Single Family Residential Non-Riparian Lots, with conditions as
recommended by the Planning Commission. The project is located in Pt GL 1 Com SE Cor (4.01 Acres),
Section 07 of Rush Lake Township; Marion Lake (56-243), GD.
Conditional Use Permit – “Camp Idlewile Resort”/Neil & Donna Strawhorn:
Motion by Rogness, second by Lindquist and unanimously carried to approve the Conditional Use Permit to
add one RCU Unit in Tier 2 to an existing resort in Tier 1, which consists of a house, two cabins, garage,
shed and a fish cleaning shed. The project is located in Pt of GLs 9&10, Section 26 & Pt of GL 2 Section 35
of Candor Township, 8.8 Acre Tract; Loon Lake (56-523), RD.
Conditional Use Permit – “WLP Development, LLC”/James Morgan:
Motion by Johnson, second by Froemming and unanimously carried to approve the Conditional Use Permit
to allow grade and fill for driveway approaches, gravel road tops and building tops; and to allow units to be
used for any legal dwelling purpose as presented and recommended by the Planning Commission. The
project is located in Walker Lake Preserve CIC #46, Section 11 of Amor Township; Walker Lake (56-310),
RD.
Planning Commission Membership
Motion by Froemming, second by Rogness and unanimously carried for Planning Commission Members
David Trites, Richard Gabe, and Jack Rosenthal to continue their appointments for a three-year term
beginning January 1, 2018.
Recess & Reconvene
At 11:22 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11:34 a.m.
Emergency Management Performance Grant
Safety & Emergency Services Director Patrick Waletzko reviewed the Emergency Management
Performance Grant for 2017. Disbursements from the grant are primarily used to support the Code Red
Countywide Emergency Notification System and public education. Although the grant was recently received,
it requires that funds are encumbered by December 31, 2017, and the Budget Summary was reviewed
regarding how all the dollars will be allocated. Motion by Rogness, second by Lindquist and unanimously
carried to approve the Grant Agreement with the Minnesota Department of Public Safety and the County.
Recess & Reconvene
At 11:48 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a lunch meeting with the Minnesota Pollution Control Agency (MPCA) and committee meetings.
Broadband Initiative
Public Works Committee of the Whole
At 1:05 p.m., Chair Huebsch reconvened the Board of Commissioners’ meeting. Chris Knochne and Ben
Humphrey of Finley Engineering and CCG Consulting presented the broadband feasibility study.
OTC Board of Commissioners’ Minutes
November 14, 2017
Page 5
Adjournment
At 2:45 p.m. Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, November 28, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
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OTC Board of Commissioners’ Minutes
November 14, 2017
Exhibit A, Page 1
WARRANTS FOR 11/14/2017
OTC Board of Commissioners’ Minutes
November 14, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
November 14, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
November 14, 2017
Exhibit A, Page 4