HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/07/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
November 7, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, November 7, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Acting Chair;
Roger Froemming, John Lindquist and Lee Rogness present. Absent is Commissioner Doug Huebsch.
Approval of Agenda
Chair Johnson called for approval of the Board Agenda. Motion by Froemming, second by Lindquist and
unanimously carried to approve the Board of Commissioners Agenda of November 7, 2017, as presented.
Consent Agenda Motion by Rogness, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. October 24, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for November 7, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Exempt Gambling Permit for Boys & Girls Clubs for an Event on Dec. 3, 2017 at The Cactus 5. Approval of 2018 Tobacco Licenses for Dollar General (Battle Lake and Henning) and Big Chief County Attorney’s Office Remodel Project Motion by Rogness, second by Lindquist and unanimously carried that the County Attorney’s Office Remodel Project is approved as set forth in the October 24, 2017, minutes of the board, and that the project is to be managed by the County Administrator and Facilities Manager to determine the timeline for the project, which could result in a lapse on the bid previously approved by the Board. Memorandum of Understanding Human Services Support Specialists and Public Health Unit Nicole Hansen, Internal Services/Human Resources Director, advised that the Human Services Support Specialists and Public Health Unit agree that vacancies and new positions within the Unit shall be posted for
5 working days instead of 10 working days which is currently the contract language. Motion by Froemming,
second by Rogness and unanimously carried to approve of the MOU as presented.
E911 and Next Generation
Lt. Keith Van Dyke reported that Communications/Dispatch Supervisor Judy Siggerud will be retiring at the
end of the year. The Board recognizes Ms. Siggerud’s years of service to the County and commends her many contributions which includes managing the radio and E911 systems. Jason Karlgaard will be promoted to the Communications/Dispatch Supervisor position upon Ms. Siggerud’s retirement. Ms. Siggerud reported that the County can expect to continue using its current radio system for at least the next five to seven years. The radios are in good condition, parts are available for any necessary repairs, and support services will continue to be provided.
Discussion was held regarding upgrading the County’s E911 system through its current vendor, Airbus. The
updates will allow texting to 911, and provide software and equipment support. Currently, the State
reimburses the County for 911 phone calls and that funding will be used to upgrade the system, pay for
related training costs and monthly maintenance fees.
OTC Board of Commissioners’ Minutes November 7, 2017
Page 2
West Central Regional Juvenile Center (WCRJC) Purchase Agreement
Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the 2018 Annual Purchase Agreement between Otter Tail County and
WCRJC for purchase of 4.5 beds at a cost of $83,500.00 per bed for calendar year 2018. Probation Director Desta Lutzwick also invited commissioners to a meeting regarding the expansion and remodel project of the WCRJC in Moorhead on December 11, 2017. Closed to the Public At 10:12 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public to discuss attorney-client privileged matters involving potential opioid litigation. The closed session is authorized under
Attorney-Client privilege, M.S. §13D.05, Subd. 3(b). Present were the four seated Commissioners in
attendance, County Attorney, County Administrator, County Sheriff, Human Services Director, Public Health
Director, Fergus Falls Police Chief, and, Acting Board Secretary. At 10:37 a.m., Chair Johnson declared the
meeting open to the public.
Recess & Reconvene
At 10:37 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:44 a.m. Highway Projects Contract Amendment - #127574 MNDNR – Crane Lake Fish Passage: Motion by Froemming, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute an amendment to extend the end date of this contract from December 31, 2017, to December 31, 2018.
DLD Outlet Project:
Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an Agreement between the County of Otter Tail and Crow River Construction
for Project No. 17: DLD Lake Outlet pump station and pipeline.
CSAH Culvert Replacement Project: Motion by Lindquist, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute a contract between the County of Ottertail and Riley Bros, Construction, Inc., for a culvert project on CSAH 25, Section 34, Aastad Township, south of Fergus Falls, MN. Request to Vacate Turn About on County Road 3 Public Works Director Rick West received and reviewed a request made by property owner Tom Bonn to
vacate a Turn About located on his property. Mr. West advised that this parcel (No. 28000290215001) was
acquired by the County in August 1939, and since that time improvements on the parcel have been made
including site grading and asphalt paving to allow for public parking, off the county highway, for safe
pedestrians to access bridge walkways and fishing opportunities. A portion of CSAH 3 has also been
identified as a future trail corridor in the Otter Tail County-wide Trail Master Plan. Motion by Froemming,
second by Lindquist and unanimously carried to deny the request to vacate the Turn About on CSAH 3 for the reasons set forth by the Public Works Director. Ditch 70 – Tile Repair Ditch Inspector Kevin Fellbaum presented his recommendation that the tile repair on County Ditch 70 of Sewell Lake is changed from 12-inch tile to 8-inch tile which would reduce the cost of the repair while maintaining the capacity to manage the water coming off a small drainage basin. Motion by Lindquist, second by Froemming and unanimously carried to make the repairs to Ditch 70 as presented by the Ditch
Inspector.
OTC Board of Commissioners’ Minutes November 7, 2017
Page 3
Benefits Redetermination Hearing – Ditch 55
Motion by Rogness, second by Froemming and unanimously carried that a Benefits Redetermination
Hearing for Ditch 55 is held on Monday, December 18, 2017, at the Government Services Center in Fergus
Falls. Request for Abatement – Boesl Properties, LLC County Auditor-Treasurer Wayne Stein presented a request for abatement made by Boesl Properties. The property owner stated that his payment was dated October 14, 2017. However, the postmark on the envelope was October 19, 2017, which is after the filing deadline. Motion by Rogness, second by Lindquist and unanimously carried to deny Boesl Properties LLC request for the abatement of accrued penalty on the second half Pay 2017 taxes in the amount of $123.36 as of October 27, 2017, as it relates to the following two parcels: Parkers Prairie Township – Parcel 49-000-34-0246-003 - $119.00 Parkers Prairie Township – Parcel 49-000-34-0246-007 - $ 4.36 MNDNR Parcel No. 25-000-01-0006-023 County Auditor-Treasurer Wayne Stein advised that the Minnesota DNR is offering Parcel No. 25-000-01-0006-023 for sale, and he has provided this information to other departments. At this time, the County will not respond to this offer of sale because there has been no interest in purchasing it. Capital Improvement Fund Transfer
Motion by Froemming, second by Lindquist and unanimously carried to approve a transfer from the Capital
Improvement Fund to the Road and Bridge Fund for the following expenditures:
Nuss Truck & Equipment Mack GU713 AF Tandem Axle Cab & Chassis 255,286.54
RDO Equipment Co. Volvo Motor Grader – Model G946B - Used 149,500.00
Truck Utilities Inc. Aluminum Sign Body with a Rhino PD 110 Post Pounder, IMT Crane and Boss Air Compressor
129,125.00
RDO Equipment Co. Superior Broom DT74J 59,901.00
Nelson Auto Center GMC Sierra 1500 - $WD Double Cab – 6.5’ Box Pickup 58,291.64
Swanston Equipment
Corporation
Trailer Mounted Etnyre Maintenance
Distributor
53,935.00
Road Machinery & Supplies Co. Broce Broom – Model CRT-350 51,949.43
Nelson Auto Center RAM 5500 Regular Cab 84” CA- SLT 4 by 4 50,607.82
Nelson Auto Center GMC Sierra 1500 - $WD Crew Cab – 6.5’ Box Pickup 35,039.29
Frontier Precision Inc. Trimble R10 Receive with Internal
Radio and Trimble Rugged Tablet
33,202.60
RDO Equipment Co. 40,000 LB Towmaster Trailer – Model T-40TA 27,745.91
RDO Equipment Co. Towmaster Trailer T-40TA 27,483.39
RDO Equipment Co. 2017 12 Tire Pull Type Roller KQ BP12 21,720.00
Midwest Machinery Co. John Deere R240 Disc Mowers 19,300.00
OTC Board of Commissioners’ Minutes November 7, 2017
Page 4
Mathison’s HP Designjet T3500 9,995.00
Vinoc, Inc. Henning Garage Lighting Upgrade 7,857.00
Universal Truck Equipment, Inc. Universal Uniroll Drum Sanders – Model URDS-96-MS 6,920.00
Gilson Company Inc. Super Air Meters & Deluxe Slump Test Se 6,289.36
1,004,148.98
Declaration of Official Intent
Motion by Froemming, second by Lindquist and unanimously carried to authorize County Auditor-Treasurer
Wayne Stein to execute a Declaration of Official Intent regarding the Evaporator Bank Replacement for the Prairie Lakes Municipal and Solid Waste Association to reimburse the County for certain costs of the project as set forth in the Declaration of Official Intent. Condemnation of Parcel No. #79-000-99-0061-000 Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement between the County of Otter Tail, the City of Rothsay, and the Rothsay Public School for condemnation of Parcel No. #79-000-99-0061-000.
Minnesota County Attorneys Practice System (MCAPS) Agreement
Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute an Agreement between the County of Otter Tail, Minnesota Counties
Computer Cooperative (MnCCC), and Strategic Technologies Incorporated for the maintenance and support
of MCAPS.
Adjournment At 11:25 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 14, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk
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OTC Board of Commissioners’ Minutes November 7, 2017
Exhibit A, Page 1
WARRANTS FOR 11/07/2017
OTC Board of Commissioners’ Minutes November 7, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes November 7, 2017
Exhibit A, Page 3