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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/25/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN July 25, 2017 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 25, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Froemming, second by Johnson and unanimously carried to approve the Board of Commissioners Agenda of July 25, 2017, as presented. Lakeland Mental Health Center Board Update Consent Agenda Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. July 11, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for July 25, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Approve Reappointment to Otter Tail Water Management District Board of Directors 5. Approve Tobacco & Off Sale 3.2 Malt Liquor License to Lakeland General Store Engineering Services – Culvert Crossing Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an engineering design services agreement between the County of Otter Tail and the Minnesota Department of Natural Resources for replacement of the culvert crossing on Crane Lake Dr. between Crane and Clitherall Lakes. Otter Tail County will design the project and the State will pay for the project which will be a fish friendly passageway. LMKP and DLD Lake Improvement District Agreements Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Project and Grant Allocation Agreement between the Little McDonald, Kerbs, and Paul LID and the Devils and Little Devils LID, and the Project Agreement between the County of Otter Tail and the Little McDonald, Kerbs, and Paul LID and the Devils and Little Devils LID as presented. Otter Tail County will be the fiscal host for the project. LMKP and DLD Lake Improvement District (LID) Project Mike Opat from Moore Engineering provided an update for the Little McDonald, Kerbs, and Paul (LMKP) LID and the Devils and Little Devils (DLD) LID outlet project. Otter Tail County is acting as the contracting agent for the project. Mr. Opat discussed right-of-way purchases and permits. Final permits for the project are expected this September. He requested that the County Board advertise for bids for the project with the condition that Public Works Director, Rick West, review the agreement prior to the project moving forward. Discussion followed regarding completion date and the need for finalized purchase agreements before the project begins. Motion by Rogness, second by Johnson and unanimously carried to give conditional authority to the Public Works Division to review the LMKP and DLD LID outlet project, follow the project and provide updates to the County Board. OTC Board of Commissioners’ Minutes July 25, 2017 Page 2 Purchase of Property for Future Highway Project Motion by Johnson, second by Lindquist and unanimously carried to approve purchase of the property at 1013 E. Fir Ave, Fergus Falls, MN, at the total cost of $163,295.57, for a future round about project to be paid out of the Highway Department budget. Highway Construction Contract – S.A.P. 056-672-005 & Etc. Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and Mark Sand & Gravel Co. of Fergus Falls, MN, for work on CSAH No. 72 from TH 78 to CSAH 83. Lakeland Mental Health Center Update As a committee member on the LMHC Board, Commissioner Roger Froemming provided an update on the organization/management of the center. Assistant County Attorney Position Motion by Rogness, second by Lindquist and unanimously carried to authorize an additional Assistant County Attorney position which is part of the transitional planning for the County Attorney’s office. Benefit Strategy and Funding Jessica Nikunen, Health and Welfare Consultant, provided health insurance strategy and funding documents dated July 25, 2017, and briefed the Board on additional options to fund the County’s benefit package. Lengthy discussion followed regarding the assumptions used in the models and the need to change the County’s funding structure to be more equitable and bring families back into the group. Commissioners requested further work on process and education. Detention Center Remodel Project Motion by Johnson, second by Rogness and unanimously carried to approve Change Order #2, in the amount of $2,083.00, payable to TF Powers Construction, Inc. for the holding cells and elevator project (Architect Project No. 41573) as recommended by the Facilities Manager. Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Amendment to extend the original agreement with the Detention Center Project Manager, Marland Hoff, to August 31, 2017. Recess & Reconvene At 9:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:00 a.m. Public Meeting – Glen & Craig Olson Farm Chairman Huebsch opened the County Board meeting for public comments regarding the construction of three 60’ x 560’ total confinement turkey barns with total animal units of 527.58 at the following location: Glen & Craig Olson, 54711 Co. Hwy 136, Parkers Prairie, MN NW¼ of the SW¼ of Section 32, Elmo Township, Otter Tail County The public meeting was held according to M.S. 116.07, Subd. 7(l). The MN Pollution Control Agency (MPCA) is responsible for issuing a permit for the proposed project. The County provides a local forum for the public to express their opinions regarding the project. Documents explaining the project were previously submitted and notice was provided to surrounding property owners. One person from the public spoke in favor of the project. There were no concerns expressed by the public at the meeting or in writing. OTC Board of Commissioners’ Minutes July 25, 2017 Page 3 Public Meeting Continued: Commissioners thanked Anez Consulting, Inc. for providing notice to surrounding property owners in advance of the public meeting. Due to the advance notice, the barns were repositioned on the site. Mr. Olson spoke about the benefits of new technology that will be utilized in the new barns. Commissioners spoke in favor of the project and requested a tour of one of the new facilities with the Economic Development Committee. Long Range Strategic Planning Craig Vaughn and Lance Bernard from SRF Consulting Group presented a Long-Range Planning powerpoint and briefed the Board on types of land use planning tools, comprehensive plans and corresponding state statutes. The planning tools the County could develop include Long-Range Plans, Strategic Plans, Financial Plans and Implementation Tools. The different requirements of a comprehensive plan and strategic plan were explained. A Long-Range Strategic plan can target specific land uses such as feedlots, parks and trails, highways and tourism. Many of the County’s current land use ordinances and highway master plans can be incorporated into a Strategic Plan. Lengthy discussion continued. Motion by Rogness, second by Lindquist and unanimously carried to refer land use long-range planning to the Public Works Committee to develop a recommendation for the framework to move forward with a vision of growth for Otter Tail County in the future. Recess & Reconvene At 10:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 11:05 a.m. Planning Commission Recommendations Preliminary Plat – “Canterbury Sands Second Addition” / Ken & Sandy Enstrom and Barry Fabian: Motion by Lindquist, second by Froemming and carried, with Rogness abstaining, to approve a Preliminary Plat titled “Canterbury Sands Second Addition” consisting of twelve (12) single family residential non- riparian lots as presented. The project is located in Pt GL 2 Bg NEly Cor Lot 19 Blk 1 Canterbury Sands S… (25.01 Acres), Section 28 of Everts Township; Silver Lake (56-302), RD. Conditional Use Permit – Middle Leaf Pleasure Grounds Assoc. / Kurt & Trish Fischer: Motion by Froemming, second by Johnson and unanimously carried to approve a Conditional Use Permit to add a patio to the property as presented. The proposal is located in CIC #43 Middle Leaf Pleasure Grounds, Unit #6 of Middle Leaf Pleasure Grounds, Section 22 of Leaf Lake Township; East (Middle) Leaf Lake (56-116), RD. Lamplight View Plat Request A letter was received requesting a change to the Lamplight View Plat conditions to: 1) apply the motorized vehicle restriction to the complete property; and 2) implement a 10’ setback from the property lines for any lakeshore access. Lengthy discussion followed regarding the approved boardwalk and ATV access to the lake through the wetland during dry conditions. Land & Resource Management Director, Bill Kalar, indicated that that there is no law prohibiting 4-wheelers in a wetland area unless it results in draining, filling or excessive destruction of the wetland. The MN Department of Natural Resource (DNR) has enforcement jurisdiction in this case. Commissioners requested that Mr. Kalar forward this to the DNR Conservation Officer to be sure there is no violation of the Wetland Conservation Act (WCA) rules. OTC Board of Commissioners’ Minutes July 25, 2017 Page 4 Final Plat – “Prosperity Point” Motion by Johnson, second by Froemming and unanimously carried to approve the Final Plat titled “Prosperity Point” located in Section 10 and Section 15 of Candor Township; Trowbridge (Leek) Lake (56-532) and Ida Lake (56-534) as presented by the Land & Resource Director. Compliance Inspection Policy Motion by Rogness, second by Johnson and unanimously carried to approve the Draft Land & Resource Management Compliance Inspection Policy dated June 27, 2017, as presented. Certificate of Correction to Plat Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Certificate of Correction to Plat for the Final Plat titled 1912 Foursquare Addition. One Watershed, One Plan Discussion Brad Mergens and Darren Newville, Soil & Water Conservation District (SWCD) Managers, and Bill Kalar, OTC Land & Resource Director, submitted a document titled “One Watershed, One Plan Operating Procedures” from the MN Board of Water & Soil Resources (BWSR) dated March 23, 2016. Mr. Mergens indicated that One Watershed, One Plan will replace the comprehensive County Water Plan which is valid through 2019. MN BWSR is changing water planning on a County basis to planning around the State’s major watersheds, to be accomplished over a ten year transition period. Otter Tail County has ten (10) watersheds, many with a small percentage of land area in the watershed. BWSR will fund the research and development of One Watershed, One Plan for the Pomme de Terre, Buffalo-Red River, and Mistinka/Bois de Sioux Watersheds. Discussion followed regarding committees, representatives and voting for the various Watershed District Boards. Updates will be provided to the County Board of Commissioners as the plans are developed. Recess & Reconvene At 12:00 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and lunch. The Board meeting was reconvened at 1:40 p.m. Examiner of Titles Motion by Johnson, second by Lindquist and unanimously carried to authorize a fee increase from $750.00 per year to $1,000.00 per year for Attorney Robert Russell, Examiner of Titles, as requested by the Recorder. Public Health Reimbursement Fees Motion by Rogness, second by Lindquist and unanimously carried to approve increases for public health services effective July 1, 2017, as approved by the legislature and presented by the Public Health Director. The document for the fee increases is titled “Updated Public Health Charges for 2017” dated 07/11/2017. Pictometry Demonstation Dean Larson, Pictometry District Manager, presented a powerpoint to demonstrate the benefits of aerial photographs used in a multi-purpose computer software program to give the County tools to survey land quickly and efficiently for uses e.g. ditch inspection, highways, land uses, property assessments, emergency management and economic development. Discussion followed regarding ownership of the data, the importance of an authoritative source of information and cost and licensing of the software. Motion by Johnson, second by Rogness and unanimously carried to purchase the pictometry software package at an approximate cost of $88,000 per year for three (3) years with annual renewal after three years of $88,000, from Pictometry International Corp. of Rochester, NY, as recommended by County Land Services Managers. The Recorder’s Technology Fund will be used to pay for this software. OTC Board of Commissioners’ Minutes July 25, 2017 Page 5 Vulnerable Adult Program Members of the Human Services Vulnerable Adult Unit briefed the Board on the 2016 program, statistics, caseloads and guidelines for prioritizing reports for investigation and provided corresponding documents. Expense Reimbursement Motion by Rogness, second by Lindquist and unanimously carried to reimburse Deputy Ryan Brasel for his out-of-pocket transport costs, in the amount of $161.56, as requested by the Sheriff. Addendum to Arbitrage Monitoring Services Motion by Rogness, second by Johnson and unanimously carried to authorize the County Auditor- Treasurer’s signature on the Addendum Contract for Arbitrage Monitoring Services for the following obligation: $1,335,000 General Obligation Improvement Bonds, Series 2017A dated June 1, 2017 Forgiveness of Tax Penalty Requests Motion by Rogness, second by Lindquist and unanimously carried to deny the request of Pelican Lake Properties, LLC for the forgiveness of accrued penalty, in the amount of $622.96, as of June 30, 2017, on parcels in Dunn Township. The denial is based on the fact that this issue of non-payment of taxes was due to logistics not health and therefore, does not qualify under the County’s tax forgiveness policy/guidelines. Motion by Lindquist, second by Rogness and unanimously carried to approve the request of Sam Katz for the forgiveness of accrued penalty as of June 2017, in the amount of $116.81, on Parcel 30-000-99-0390- 000, because the reason for late payment falls under the County’s tax forgiveness policy/guidelines. The property is listed under the name of Jona Katz. Credit Card Balance Increase Motion by Lindquist, second by Froemming and unanimously carried to increase the credit card balance from $2,500 to $5,000 for Transport Deputy, Ryan Brasel, as recommended by the Sheriff. Dead Lake Township Commissioners acknowledged receipt of a letter from Dead Lake Township requesting financial assistance for the upkeep of 385th Street. Motion by Rogness, second by Johnson and unanimously carried to refer the letter to the Public Works Division. Adjournment At 3:10 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, August 1, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 7/25/2017 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 5 OTC Board of Commissioners’ Minutes July 25, 2017 Exhibit A, Page 6