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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/13/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN June 13, 2017 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 13, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Froemming and unanimously carried to approve the Board of Commissioners Agenda of June 13, 2017, with one addition: Discussion Regarding Meetings Held on Behalf of the MN Pollution Control Agency (MPCA) Consent Agenda Motion by Froemming, second by Rogness and unanimously carried to approve Consent Agenda items as follows: 1. June 6, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for June 13, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Approve Liquor License Applications 5. Approve Application for Exempt Permit for Holy Cross Church for an Event on September 10, 2017 6. Approval for PHN Ann Gibbs to Commute with Human Services Van for Work Purposes Recess & Reconvene At 8:35 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for an Internal Services Committee meeting. The Board meeting was reconvened at 8:50 a.m. Public Meetings on Behalf of the MPCA Discussion took place regarding the notification requirements for new or expanded feedlots being constructed outside of the shoreland management zone. These feedlots are permitted by the Minnesota Pollution Control Agency (MPCA). Otter Tail County is required, by State statute, to hold a public meeting regarding these feedlots to gain local input. Discussion took place regarding the possibility of developing an Animal Agriculture Setback Ordinance. Council on Local Results and Innovation Administrator John Dinsmore briefed the Board on the 2017 Standard Performance Measures for Counties. Otter Tail County has performance measurement data that will be compiled and submitted to the State. The goal is to standardize some measures for local government across the State. Commissioners expressed some concern regarding the accuracy of the data and whether or not the benefits of the process will outweigh the cost to develop the standards. Mr. Dinsmore indicated that the County is already collecting and reporting on most of the 27 measures. This initiative consolidates the performance measures data into one report. Mr. Dinsmore will report back to the Board on progress of this initiative. OTC Board of Commissioners’ Minutes June 13, 2017 Page 2 STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL ON LOCAL RESULTS AND INNOVATION Otter Tail County Resolution No. 2017 - 44 WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’ opinion of those services; and WHEREAS, benefits to Otter Tail County are outlined in M.S. 6.91 and includes eligibility for a reimbursement as set by State statute; and WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the county’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County. Motion for the foregoing Resolution was made by Commissioner Rogness and seconded by Commissioner Johnson and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 13th day of June 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk OTC Board of Commissioners’ Minutes June 13, 2017 Page 3 Management Consultation Overview Administrator Dinsmore briefed the Board on a recent group leadership meeting with Dr. Sicora from Sicora Consulting and the County’s management staff. He submitted a document including work on a County Mission Statement and the Team’s Strengths, Weaknesses, Opportunities & Threats (SWOT) Analysis. The Management Team will continue to work on the SWOT Analysis and break it down to Divisions or Departments and apply to various levels of the County’s organization. The County Board emphasized inclusion of economic development principles into the County’s mission statement ideas. Jail In-Custody Ad Hoc Workgroup Mr. Dinsmore reported to the Board regarding the In-Custody Website Analysis of 87 Minnesota Counties. The In-Custody Ad Hoc Committee has completed their work. Discussion took place regarding the results of the Committee’s work and best practice changes that will be implemented. Motion by Froemming, second by Johnson and unanimously carried to confirm that the analysis on the Jail Website and Ad Hoc Committee is finalized. The County Administrator will collaborate with the Sheriff’s Office and the E-Government Administrator to implement changes. OTTER TAIL COUNTY RESOLUTION NO. 2017 - 42 Affirming Otter Tail County’s jurisdiction to carry out the compliance provision of Minnesota Statutes 103B.101, subdivision 12a and 103F.48 WHEREAS, during the 2015 First Special Session, the 89th Legislature adopted Chapter 4, creating the water quality buffer initiative; and WHEREAS, Chapter 4 authorizes a county to assume jurisdiction over the compliance provisions of the water quality buffer initiative; and WHEREAS, improved water quality is a statewide goal, but is best administered by local policymakers, whose familiarity with their home communities will ensure a cooperative and efficient implementation of the initiative; and WHEREAS, the Otter Tail County Board of Commissioners has designated WOT Soil & Water Conservation District (SWCD) Manager or his/her designees as the responsible contact person for the Minnesota Board of Water and Soil Resources (BWSR) for this program. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County affirms its jurisdiction to carry out the compliance provisions of Minnesota Statutes 103B.101, subdivision 12a and 103F.48. BE IT FURTHER RESOLVED that Otter Tail County staff will draft a rule, ordinance, or official controls to be approved by the Otter Tail Board of County Commissioners to carry out the compliance provisions of Minnesota Statues 103B.101, subdivision 12a and 103F.48. Motion for the foregoing Resolution was made by Commissioner Johnson and seconded by Commissioner Froemming and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 13th day of June 2017. OTC Board of Commissioners’ Minutes June 13, 2017 Page 4 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk The resolution confirming Otter Tail County’s jurisdiction to carry out compliance for the buffer initiative must be sent to the MN Board of Water and Soil Resources (BWSR) by June 28, 2017, and the official control or rule must be provided to BWSR by September 1, 2017. The SWCDs will work with the Otter Tail County Budget Committee to determine how the funding will be applied. Recess & Reconvene At 9:57 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:04 a.m. Environmental Health Program Fee Motion by Lindquist, second by Johnson and unanimously carried to approve the addition of the following Environmental Health Program Fee which applies when restaurants or bars have additional sites to deliver services: Additional Bar Venue - $60.00 Public Health Legislative Update Public Health Director Diane Thorson provided a public health legislative funding update: 1. No cuts to Local Public Health or Family Planning Special Project Grants 2. State Health Improvement Plan (SHIP) funding will be required to address the Opioid Abuse Issue in at least 2 projects 3. Increased funding from $66.00 to $140.00 per visit for the Family Home Visiting Programs through Medical Assistance (MA) 4. Additional Family Home Visiting funds may be available 5. Family Home Visiting funding to expand services 6. Potential for funding for Opioid prevention work Human Services Department Classification Change Motion by Rogness, second by Lindquist and unanimously carried to change an Office Support Specialist position to an Eligibility Worker classification as documented in the Hiring Request Form dated 05/30/2017. Viking Library Update Commissioners and the County Administrator congratulated Peg Werner, Director of the Fergus Falls Viking Library System, on her upcoming retirement and welcomed the new Director, Gerri Moeller. Ms. Werner updated the Board regarding the book mobile, new delivery van and upgrades to broadband. Ms. Werner thanked the County Board for their past and continuous support. RESOLUTION OF SUPPORT IN THE MATTER OF APPLYING FOR STATE BONDING FOR PERHAM TO PELICAN RAPIDS MULTI-USE TRAIL Otter Tail County Resolution No. 2017- 43 WHEREAS, the County of Otter Tail is submitting a request to the Minnesota Legislature to consider including a capital outlay project for the 27 mile long Perham to Pelican Rapids Multi-use Trail; and WHEREAS, this proposed project is in partnership with the City of Perham, the City of Pelican Rapids, and the PartnerSHIP 4 Health; and OTC Board of Commissioners’ Minutes June 13, 2017 Page 5 WHEREAS, this proposed trail will provide a recreational trail opportunity that is relatively lacking in this part of the State; and WHEREAS, this proposed trail will provide a year-round amenity with benefits not only for the residents of Otter Tail County but the thousands of visitors that vacation in the area throughout the year; and WHEREAS, this proposed trail will support tourism and economic development in the area by making Otter Tail County a regional draw for biking enthusiasts and other trail users; and WHEREAS, this proposed trail will expand the opportunities for residents and visitors to maintain healthy active lifestyles by providing a safe corridor for walking and biking; and WHEREAS, this proposed trail will create future connections to state and regional trails such as the Central Lakes Trail and the Heartland State Trail; and WHEREAS the County of Otter Tail has already secured funding for the most easterly 6.4 miles of the proposed trail from CSAH 35 to Perham; and WHEREAS the County of Otter Tail recognizes the 50% match requirement for the aforementioned bonding request, for the remaining 20.6 miles of the proposed Multi-use Trail with an estimated cost of $10,672,000 and will secure the matching funds. BE IT RESOLVED the County of Otter Tail hereby commits and will appropriate funds to provide the local matching share for said grant, in the amount of $5,336,000. Motion for the foregoing Resolution was made by Commissioner Johnson and seconded by Commissioner Froemming and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 13th day of June 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk Adjournment At 11:33 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, June 27, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes June 13, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 6/13/2017 OTC Board of Commissioners’ Minutes June 13, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes June 13, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes June 13, 2017 Exhibit A, Page 4