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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/06/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN June 6, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 6, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Chairman Doug Huebsch was representing Otter Tail County and Prairie Lakes Municipal Solid Waste Authority at a meeting in St. Paul. Approval of Agenda Vice-Chair Johnson called for approval of the Board Agenda. Motion by Froemming, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of June 6, 2017, as presented. Consent Agenda Motion by Lindquist, second by Froemming and unanimously carried to approve Consent Agenda items as follows: 1. May 23, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for June 6, 2017 (Exhibit A) 3. Approval of Joint Powers Agreement with DOC for Work Release Services for FY2018 4. Approval of Solid Waste Hauler’s License for Wilke Environmental, LLC (formerly DL Disposal) 5. Approval of Liquor License Applications 6. Approval of Payment to Lake Region Healthcare under M.S. 609.35 Excellence in Corrections Award Probation Director Desta Lutzwick and DWI Court staff briefed the Board on the Otter Tail County DWI Court program. The program has served 115 individuals including 78 graduates for a success rate of 87%. Lengthy discussion took place regarding the benefits of the program for participants and collateral benefits in restoring healthy relationships with family and friends. A study completed by NPC Research found the DWI Court program had a total cost savings of $11,386 per OTC-DWI participant. Commissioners congratulated the group on their recent “Excellence in Corrections Award” for the success of the Otter Tail County DWI Court program presented at the 60th Annual Minnesota Association of County Probation Officer’s State Conference. Approval to Purchase Culverts – State Bid Contract #89585 Motion by Rogness, second by Froemming and unanimously carried to approve purchase of Culverts from TrueNorth Steel, Inc. of St. Paul, MN, as requested by the Assistant County Highway Engineer. Amendment to Houston Engineering Agreement – Bridge No. 91556 Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Amendment to Engineering Services Agreement with Houston Engineering for the Bridge Replacement project (SAP 056-599-062) in Carlisle Township. OTC Board of Commissioners’ Minutes June 6, 2017 Page 2 Phelps Mill Fish Passage Assistant Highway Engineer Chuck Grotte and representatives from the MN Department of Natural Resources and USFWS spoke to the Board regarding a DNR public meeting held May 5, 2017, regarding a proposed Phelps Mill Fish Passage project. Discussion took place regarding a transparent process to inform the public about project options, history of the project, condition of current structures, past meeting summaries, funding sources, and timeline. In order to be as transparent as possible, a motion was offered by Rogness, seconded by Froemming and unanimously carried to establish an area on the County website where all information regarding the proposed Phelps Mill Fish Passage project will be communicated to the public. All comments on the project will be managed by the Assistant County Highway Engineer. Discussion took place regarding the need for a resolution to approve some type of Phelps Mill Fish Passage project to secure the federal funding that has been set aside for the project. After additional research, a resolution will be presented to the Board at their June 27, 2017, Board meeting. Purchase Agreement Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Purchase Agreement for 1013 E. Fir Ave, Fergus Falls, MN, which includes a $2,000 deposit. Recess & Reconvene At 9:20 a.m., Vice-Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for Committee meetings. The Board meeting was reconvened at 10:15 a.m. Assistant Finance Director Position Motion by Lindquist, second by Froemming and unanimously carried to approve an Assistant Finance Director position as submitted by the Human Resources Director and contingent upon the Auditor designating funds for the position for the remainder of CY2017. Decision on Need for Environmental Impact Statement Attorney David Hauser provided M.S. 4410.1700 titled “Decision for need for EIS”. He referred to Subp. 6 and Subp 7 which outline the responsibility of the Responsible Governmental Unit (RGU) and the criteria to consider to make a decision on the Need for an EIS for the proposed Star Lake Casino/Resort project. Minnesota Counties Intergovernmental Trust (MCIT) 2017 Report MCIT Risk Management Consultant Jane Hennagir submitted a report titled “2017 MCIT Report to Otter Tail County”. She discussed MCIT and Otter Tail County Workers’ Compensation and Property/Casualty claims and shared statistics from the past five years. Discussion followed regarding workers’ compensation experience (mod factor) and how Otter Tail County compares to other counties. Lake Association and Lake Improvement District Meetings Motion by Rogness, second by Lindquist and unanimously carried to authorize attendance by Commissioners to Lake Association and/or LID meetings during CY2017. Board of Adjustment Appointment Motion by Rogness, second by Froemming and unanimously carried to appoint Chris McConn to the Otter Tail County Board of Adjustment representing District 5. OTC Board of Commissioners’ Minutes June 6, 2017 Page 3 Adjournment At 11:32 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, June 13, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes June 6, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 6/06/2017 OTC Board of Commissioners’ Minutes June 6, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes June 6, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes June 6, 2017 Exhibit A, Page 4