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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/23/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN May 23, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, May 23, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Froemming and unanimously carried to approve the Board of Commissioners Agenda of May 23, 2017, with the following addition: Memorandum of Understanding for Community Health Worker Consent Agenda Motion by Johnson, second by Rogness and unanimously carried to approve Consent Agenda items as follows: 1. May 9, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for May 23, 2017 (Exhibit A) 3. HS Bills & Claims 4. County Recorder Out-of-State Travel Request 5. Modified Media Equipment Lease Designating Effective Date 6. Approve the Issuance of Liquor Licenses 7. Approve Application for Exempt Permit for an Event Scheduled August 6, 2017, at St. Lawrence Church 8. Authorize Signatures on Documents Related to General Obligation Capital Improvement Bond Sale of 5/2/17 Productive Alternatives (PA) Service Agreement Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Service Agreement between the County of Otter Tail and PA which provides janitorial services at the Government Services Center. Public Hearing – Portage Lake Water Surface Use Ordinance At 9:43 a.m., Chairman Huebsch opened the Public Hearing to repeal the Portage Lake Water Surface Use Ordinance under M.S. 86B.205. The County Attorney indicated that a petition to repeal has been received by the County Board. The reason for the repeal is that the ordinance has not been approved by the Department of Natural Resources, is not enforceable, and is not being enforced. Chairman Huebsch asked for comments regarding the proposed action. There were no comments, verbal or written, in opposition of repealing the Ordinance. The Public Hearing to take comment was closed at 9:45 a.m. REPEAL OF THE PORTAGE LAKE WATER SURFACE USE ORDINANCE Otter Tail County Resolution No. 2017 - 40 WHEREAS, The Portage Lake Water Surface Use Ordinance had not been approved by the Department of Natural Resources as required by Minnesota Statute 86B.205, is not enforceable and was not being enforced. The Ordinance was originally adopted May 9, 1978, under Minnesota Statute 378.32 which was subsequently repealed. OTC Board of Commissioners’ Minutes May 23, 2017 Page 2 WHEREAS, a public hearing on the intent to repeal the Ordinance was held in accordance with Minnesota Statute 375.51. NOW, THEREFORE, IT IS HEREBY RESOLVED that The Portage Lake Water Surface Use Ordinance is hereby repealed. Upon the motion of Commissioner Rogness, seconded by Commissioner Lindquist, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 23rd day of May, 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk Veterans Service Officers An Oath of Officer was recited by Veteran Service Officers, Charles Kampa, Laura Nelson and Shari Fresonke as required by M.S. 197.60 Subd. 5. These will be recorded in the County Recorder’s Office. Veterans Service Office Update VSO Charlie Kampa briefed the Board on various veterans programs including legal assistance clinics, stand downs and town hall meetings. Otter Tail County was 8th in the State during FY 2016 – 17 in receiving $211,315.00 of federal compensation and pension benefits, which does not include education, insurance or medical care. Mr. Kampa is in the process of developing a Veterans Advisory Panel consisting of about 15 stakeholders. He requested permission to begin a feasibility study for a Veterans Court in Fergus Falls. Veterans Court focuses on veteran’s mental health issues to keep them out of the jail/detention system. Motion by Rogness, second by Froemming and unanimously carried to investigate the value of a feasibility study for a Veterans Court for Otter Tail County and to direct the Veterans Advisory Panel to meet with the Otter Tail County Criminal Advisory Justice Council to begin discussions. Change Order – Correctional Facility Project A motion was offered by Lindquist and seconded by Froemming to authorize the appropriate County Officials’ signatures to execute Change Order #1, in the amount of $12,165.00, for the Holding Cell project (Architect PN 41573) in the Otter Tail County Correctional Facility. The motion included further research to understand the reason for removing two shower stalls in the additional holding cells. Discussion followed. Motion by Rogness, second by Froemming and unanimously carried to table the motion on the floor. Detention Facility Administrator Jim Stewart reported that keeping the two additional shower stalls, as originally planned, did not meet MN Department of Corrections (DOC) space guidelines. In order to keep the shower stalls, there would be a need to reduce the number of holding cells. The decision was made to keep the original number of holding cells and reduce two shower stalls. Motion by Johnson, second by Rogness and unanimously carried to remove the motion from the table and approve Change Order #1 for the Holding Cell project (Architect PN 41573) as presented. OTC Board of Commissioners’ Minutes May 23, 2017 Page 3 Recess & Reconvene At 10:20 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:28 a.m. Meeting Authorized Motion by Johnson, second by Rogness and unanimously carried to authorize Chairman Huebsch’s attendance at the Beegle Poverty Institute in Bloomington, MN, July 24 – 25, 2017, on behalf of the Otter Tail Family Services Collaborative. Committee Information Commissioner Rogness briefed the Board on the Great Plains Natural Gas Co. transmission line that is scheduled to be moved. Commissioner Froemming reported on the new Lakeland Mental Health Center building in Alexandria. Relicensing Process for Dams - Otter Tail River Commissioner Rogness introduced Otter Tail Power Engineer Mike Olson and the topic of relicensing the dams in the Otter Tail River chain. Mr. Olson provided a document titled “Relicensing process for hydroelectric plants” and indicated that this is a five year process. He described each step in the process. Otter Tail Power Company is interested in keeping low cost green energy for their customers. Concern was expressed that the Department of Natural Resource’s fish ladders could impact the sites for electrical generation. A public meeting may be appropriate to gather all pertinent information on the topic. Memorandum of Understanding (MOU) – Community Health Worker Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a MOU between Otter Tail County and the Minnesota Teamsters Public and Law Enforcement Employee’s Union, Local No. 320 representing Human Services Support Specialists and Public Health Staff. The MOU approves the addition of a position assignment titled “Community Health Worker”. Closed to the Public At 10:51 a.m., Chair Huebsch declared the Board meeting closed to the public for purposes of discussing labor negotiation strategies for all bargaining unions, either at the next negotiation session or on an interim basis by way of a Memorandum of Understanding. Present were all five seated Commissioners, Human Resources Director, County Attorney, County Administrator and Board Secretary. Chairman Huebsch declared the Board of Commissioners meeting open to the public at 11:09 a.m. Planning Commission Recommendations Conditional Use Permit – Kevin Biffert: Motion by Froemming and second by Lindquist, with Johnson abstaining, to table the Conditional Use Permit request of Kevin Biffert to concrete an area located in the right-of-way of Summer Haven Road for additional engineering information. The motion also referred the request back to the Planning Commission to consider this additional information. The project is located at 20705 & 20694 Summer Haven Road in Section 12 of Scambler Township; Pelican Lake (56-786), GD. Preliminary Plat – “Raymond and Goodwill Addition”/Daniel F. Raymond & Stacy L. Goodwill: Motion by Johnson, second by Froemming and unanimously carried to approve the Preliminary Plat titled “Raymond and Goodwill Addition” consisting of 2 single family residential, non-riparian lots as presented. The proposal is located in Pt SE¼ SE¼ Com NW Cor Lot 1 Meyers 2nd Addition (6.10 Acres), Section 23 of Dora Township; West McDonald (56-386), RD. OTC Board of Commissioners’ Minutes May 23, 2017 Page 4 Preliminary Plat & Conditional Use Permit: “1912 Foursquare Addition”/Eric Owusu and Jack & Heather Rosenthal: Motion by Rogness, second by Froemming and unanimously carried to approve the Preliminary Plat titled “1912 Foursquare Addition” consisting of 4 single family residential riparian lots and 1 single family residential non-riparian lot as presented. There may be MN Department of Natural Resources (DNR) permits required for access to open water. The proposal is located in Pt of Gov’t Lot 1 (14.99 Acres), Section 5 of Girard Township; Ethel Lake (56-193), RD. Preliminary Plat – “The Beach on Crystal Lake”/Robert & Lynette Ochsner and Scot Manthe: Applicant Scot Manthe spoke to the Board regarding the Planning Commission recommendation to limit the building site to the location landward of the wetland on Lot 6. He requested that an area on the lake/shore side of the wetland on Lot 6 be identified as a building site. Discussion followed. Motion by Rogness and second by Lindquist, with Johnson abstaining, to approve the Preliminary Plat titled “The Beach on Crystal Lake” as submitted on the Revised Map (dated 5/9/2017), received at the May 10, 2017, Planning Commission Meeting with the following conditions: 1. The proposed shared driveways for proposed Lots 7 & 8, Block 1 and Lots 4 & 5, Block 2 must be recorded as easements and, 2. No dwellings may be placed lakeward of Basin 2 on Lot 6, Block 1. The proposal is located in Part of Government Lots 3 & 6 (58.32 Acres), Section 02 of Lida Township; Crystal Lake (56-749), RD. Aquatic Invasive Species (AIS) Task Force Update AIS Task Force members briefed the Board on assistance to fund the MN Coalition of Lake Associations (COLA) lake water testing program. Discussion took place regarding baseline lake water testing and outcomes from the data. Motion by Rogness, second by Lindquist and unanimously carried to support the AIS Task Force budget of $55,000 to COLA for CY2017 lake water testing. Dock Ordinance County Attorney David Hauser briefed the Board on a challenging situation to comply with the Otter Tail County Dock Ordinance on a deep bay known as Labrador Beach. The situation may require a variance. Approval of Highway Contracts District Wide 6” Edgeline Installation: Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and Sir Lines-A-Lot, Inc. of Edina, MN, for S.P. 056-072-001, MN HSIP 5617(194), contingent upon the approval of the County Attorney. County Wide Traffic Marking: Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Highway Construction Contract between the County of Otter Tail and Traffic Marking Service, Inc. of Maple Leaf, MN, for C.P. 17:TM, C.P. 17:2018TM, C.P. 17:310TM & Gorman Township 17:129TM, contingent upon the approval of the County Attorney. Quotes for Seasonal Supply of Sand and Equipment Rental Motion by Rogness, second by Froemming and unanimously carried to approve the “2017 Quotations for Seasonal Supply of Aggregate Sand Material and Equipment Rental” as presented by the Public Works Director. OTC Board of Commissioners’ Minutes May 23, 2017 Page 5 STATE OF MINNESOTA MASTER PARTNERSHIP CONTRACT Otter Tail County Resolution No. 2017 – 41 Upon motion by Johnson, second by Lindquist and unanimously carried, the following resolution was adopted: WHEREAS, The Minnesota Department of Transportation (Mn/DOT) wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS: Mn/DOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS: The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. THEREFORE, BE IT RESOLVED: 1. That the County of Otter Tail enter into the “Master Partnership Contract” with the Minnesota Department of Transportation, a copy of which was before the County Board. 2. That the proper County officers are authorized to execute such contract and any amendments thereto. 3. That the County Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from Mn/DOT, and that the County Engineer may execute such work order contracts on behalf of the County without further approval by this Board. Approved this 23rd day of May 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________ By: __________________________________ Attest: _______________________ Doug Huebsch, Chair John Dinsmore, Clerk Online Auctions Motion by Rogness, second by Froemming and unanimously carried to authorize the signature of the Public Works Director to execute an Auction Services Contract between Otter Tail County and Onward Online Auctions of New York Mills, MN. The contract is for the County’s 2017 Equipment Sales that would have been sold at County Auction. Roundabout Discussion – Friberg/Fir Avenue Intersection Rick West, Public Works Director, and Gordon Hydukovich, City of Fergus Falls Development Director, reported that there is an opportunity for the City of Fergus Falls to purchase property across the road from the YMCA on Friberg Avenue. The County and City have discussed the potential of a roundabout in this area. Discussion followed. Motion by Rogness, second by Froemming and unanimously carried to support purchase of the residential property across from the YMCA to pursue a roundabout project. OTC Board of Commissioners’ Minutes May 23, 2017 Page 6 Culvert Replacement Motion by Lindquist, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute an agreement between the County of Otter Tail and Houston Engineering, Inc. for a hydrological analysis for a culvert replacement on CSAH #8. Adjournment At 12:35 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings until 9:30 a.m. on Tuesday, June 6, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes May 23, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 5/23/2017 OTC Board of Commissioners’ Minutes May 23, 2017 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes May 23, 2017 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes May 23, 2017 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes May 23, 2017 Exhibit A, Page 5