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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/11/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN April 11, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, April 11, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of April 11, 2017, as presented. Consent Agenda Motion by Froemming, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. April 4, 2017 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for April 11, 2017 (Exhibit A) 3. Human Services Bills & Claims 4. Christopher Watson Appointment to the Probation Advisory Board – Fourth District 5. Approve Seasonal On-Sale Liquor and Sunday Liquor License - Elks Point Bar & Grill for May 1–Oct. 31, 2017 6. Approval of Final Payment for SAP 056-628-013, Midwest Contracting, LLC 7. Request for Approval of West Central Ag-Air, Inc. Authorization Letter St. William’s Living Center Building Project Tim Kelly, St. William’s Living Center Administrator, presented a renovation project at St. William’s Living Center consisting of a 14 skilled care household with new entry, dining room, lobby space, conference room, spa and therapy rooms as well as infrastructure replacements and upgrades. St. William’s Living Center has filed an application for financial assistance with the USDA Rural Development Agency. Motion by Rogness, second by Froemming and unanimously carried, to fully support the St. William’s Living Center building project as described. The proposed project will provide needed services and will have no adverse impact on other facilities providing similar services. Adult Mental Health Reports Margaret Williams, Human Services Supervisor, presented the BCOW (Becker, Clay, Otter Tail, Wilkin) Adult Mental Health Initiative 2016 Annual Report. The 2016 grant allocation of $1,181,263 was divided into aftercare services, housing supports, crisis services, social clubs and other supports. An AMHI Reform Workgroup has been established whose essential goal is to effectively communicate to the legislature and stakeholders the benefits AMHI grant dollars provide serving adults with mental health needs in our region. Ms. Williams reviewed the County’s 2016 Adult Mental Health Program report. The programs are developed to keep people out of institutional settings and to provide them the best quality of life possible living independently within the community. The number of cases and individuals served were about the same as in CY2015. There is a movement by the State Department of Human Services (DHS) to consolidate mental health and chemical dependency service planning and funding. OTC Board of Commissioners’ Minutes April 11, 2017 Page 2 MAY IS MENTAL HEALTH MONTH PROCLAMATION Otter Tail County Resolution No. 2017 - 24 WHEREAS, the U.S. Surgeon General states that mental health is fundamental to health and indispensable to personal well-being, family and interpersonal relationships, and contributes to community and society; and WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five Americans every year, regardless of age, gender, race, ethnicity, religion or economic status; and WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental disorders and the efficacy of mental health treatments are well documented; and WHEREAS, Otter Tail County has made a commitment to community-based systems of mental health care for all residents and has appointed Local Mental Health Advisory Committees for children and adults; and WHEREAS, the guiding principles of community mental health care have always been comprehensiveness, cost-efficiency, effective management and high-quality and consumer responsive services, and these principles are now being adopted by private and public healthcare payers; and WHEREAS, the National Mental Health Association, the National Council for Community Behavioral Healthcare and their national partners, the National Alliance for the Mentally Ill and their local affiliates observe Mental Health Month every May to raise awareness and understanding of mental health and illness. THEREFORE, we, The Otter Tail County Board of Commissioners, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim May 2017 Mental Health Month in Otter Tail County. As County Commissioners of Otter Tail County we call all citizens, government agencies, public and private institutions, business and schools to recommit our community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illness. Motion for the foregoing Resolution was made by Commissioner Lindquist and seconded by Commissioner Froemming and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness, and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 11th day of April 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk OTC Board of Commissioners’ Minutes April 11, 2017 Page 3 Human Services Department Annual Report Deb Sjostrom, Human Services Director, submitted the Human Services 2016 Annual Report. She summarized some Otter Tail County 2015 statistics as follows: • 14,543 residents received publicly funded health care benefits (CY2015) known as Medicaid or Medical Assistance benefits which is about 25% of the population • 3,404 recipients received food support – Supplemental Nutrition Assistance Program (SNAP) which is about 5.9% of the population • 189 families received the Minnesota Family Investment Program (MFIP) or Diversionary Work Program (DWP) which is about 1% of the population • 618 adults and adolescents completed chemical dependency assessments which is about 1% of the population • Statewide, families and children in MN Health Care Programs (Medical Assistance and MN Care) make up 64% of the enrollment but only 26% of the cost • Statewide Elderly and people with disabilities in MN Health Care Programs make up 17% of the enrollment but 58% of the cost Recess & Reconvene At 10:10 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:15 a.m. Public Hearing for Revisions to the E911 Ordinance At 10:15 a.m. Chairman Huebsch opened the Public Hearing for revisions to the Otter Tail County Enhanced 911 Ordinance. County Attorney David Hauser explained the language revisions to the original Ordinance adopted in 1999. Commissioner Lindquist requested an addition to the definition of Purpose in Section I.D. to include “all emergency services” not just emergency medical care. Tere Mann discussed the language regarding the replacement of 911 signs. Discussion followed. With no further comments offered, at 10:23 a.m., Chairman Huebsch closed the Public Hearing. Motion by Johnson, second by Rogness and unanimously carried to adopt the revisions to the Enhanced 911 Ordinance as presented with an addition to Section 1.D. as described above. Transportation Update Commissioner Wayne Johnson reported that the Association of Minnesota Counties (AMC) is traveling around the State and interviewing with the media regarding the need for transportation funding in both the metropolitan and rural areas throughout the State. Mr. Johnson recently interviewed for the Wilmar Tribune with the AMC. Request for Forgiveness of Tax Penalty Motion by Johnson, second by Rogness and unanimously carried to deny the request for forgiveness of tax and penalties by Xiaoyong An O’Neal because the reasons cited are outside of the County’s guidelines for consideration. The property is located at 117 1st Ave NW in the City of Pelican Rapids. Highway Project Bid Awards S.A.P. 056-601-064 & Etc: Motion by Johnson, second by Rogness and unanimously carried to award the County Wide Seal Coat Project to the low bidder, Morris Sealcoat & Trucking, Inc., at the bid amount of $1,818,849.27. S.A.P. 056-606-012 & Etc: Motion by Rogness, second by Lindquist and unanimously carried to award Overlay Projects on Highways located in the southeast side of the County (CSAH 6, 16, & 129) to the low bidder, Tri-City Paving, Inc. of Little Falls, MN, at the bid amount of $2,623,528.68. OTC Board of Commissioners’ Minutes April 11, 2017 Page 4 S.A.P. 056-610-015 & Etc: Motion by Rogness, second by Johnson and unanimously carried to award Overlay Projects on CSAH 10, 24, & 11 to the low bidder, Knife River Materials of Bemidji, MN, at the bid amount of $4,376,401.02. Tumuli Township work is contingent upon their approval. RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION County State Aid Highway No. 72 Otter Tail County Resolution No. 2017 - 25 Upon a motion by Rogness, second by Johnson and unanimously carried, the following resolution was adopted: WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that the highway right of way required for County State Aid Highway No. 72 under S.A.P. 056—672-005 should be accurately described and located by a highway right of way plat. NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of the County of Otter Tail that the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location of County State Aid Highway No. 72, from State Trunk Highway No. 78 Westerly and Northerly in Section 9, Township 133 North, Range 40 West of the 5th Principal Meridian to the North line of Section 9 as shown on the single page of the REPLAT OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 20, SHEET 5. Adopted at Fergus Falls, Minnesota, this 11th day of April 2017 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________________ By: __________________________________ Attest: ___________________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Recess At 10:55 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and a Joint Lunch meeting with the Board of Adjustment and Planning Commission. Joint Meeting At 12:10 p.m., Chairman Huebsch opened the joint meeting with Commissioners Huebsch, Johnson, Lindquist and Rogness, Planning Commission members and Board of Adjustment members. Introductions took place. There were twenty signatures on the sign-in sheet for the meeting. This meeting was convened to collaborate and listen to opinions and/or concerns in the process of growth and protection of resources for the future of Otter Tail County. Land & Resource Director Bill Kalar updated the group on the latest Shoreland Management Ordinance changes and work being completed to update the Setback Ordinance and Subdivision Controls Ordinance. Commissioners and Mr. Kalar indicated that these Ordinances will be reviewed periodically, often annually. They asked the group to keep track of concerns or areas of the Ordinances that don’t necessarily protect the natural resources or are perceived to be burdensome to the public. OTC Board of Commissioners’ Minutes April 11, 2017 Page 5 Other items discussed are summarized as follows: 1. Should a Conditional Use Permit (CUP) be required when there is a conversion from a mobile home to a Recreational Camper Unit (RCU) that decreases in septic requirements and sq. footage? 2. Discussion took place in favor of the County completing a Comprehensive Plan. Ideas regarding a Comprehensive Plan included: • Need public engagement • Takes several years to complete & requires Public Hearings • Requires a Consultant • Provides a manual to abide by to protect the lakes and other resources and can be a blueprint for how you want your County to look in 5, 10, 15 years • Important to engage Townships • Comprehensive planning is not the same as countywide zoning • The reason for zoning is for the health, safety and welfare of County residents • Check with other counties for examples of Comprehensive Plans 3. Concern was expressed about increase in After-the-Fact CUP requests 4. CUPs being issued but not followed 5. The need to do a better job educating the public regarding the difference between comprehensive planning and zoning 6. Better communication could go to the Coalition of Lake Associations (COLA) and/or to individual lake associations County Attorney David Hauser reported that Minnesota Counties Insurance Trust (MCIT) provides land use training. A training seminar is scheduled next September. The County Attorney encouraged those at the meeting to attend and added that anytime the Planning Commission and/or Board of Adjustment makes a decision, findings for the reason(s) for the decision should be communicated. Chairman Huebsch thanked the group for their attendance and closed the meeting. Adjournment At 1:50 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, April 25, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes April 11, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 4/11/2017 OTC Board of Commissioners’ Minutes April 11, 2017 Exhibit A, Page 2