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Home My WebLink AboutBoard of Commissioners - Minutes - 03/07/2017 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN March 7, 2017 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, March 7, 2017, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the Board agenda. Motion by Johnson, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of March 7, 2017, with the following additions: E911 Ordinance Revision Public Hearing Date 800 Megahertz Radio Equipment Discussion Insurance Report/Update Red River Valley Development Assn. Honorary Couple Consent Agenda Motion by Lindquist, second by Johnson and unanimously carried to approve Consent Agenda items as follows: 1. February 28, 2017 Board of Commissioners’ Meeting Minutes with Updates as Submitted by the Board Secretary 2. Warrants/Bills for March 7, 2017 (Exhibit A) 3. Exempt Permit by Lake Country Sportsmen’s Club for Event on April 24, 2017, at Amor Rumors Restaurant 4. Approve Payment to Perham Health for $1,950 for Costs under M.S. 609.35 SUPPORTING THE FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM OPERATED BY MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC. Otter Tail County Resolution No. 2017 - 18 WHEREAS: Otter Tail County has a commitment to establish a collaborative and comprehensive system for addressing the housing needs of families, youth, and single adults who are homeless, or imminently at risk of becoming homeless, and WHEREAS: Otter Tail County recognizes that there is a need to continually improve the coordination of existing services currently made available by homeless service providers in Otter Tail County to assure a “continuum of care”; and WHEREAS: Otter Tail County recognizes the need to stabilize and maintain in their homes, families, youth and single adults at risk of becoming homeless; and WHEREAS: Otter Tail County recognizes the need to shorten the amount of time that families, youth and single adults stay in emergency shelters; and WHEREAS: Otter Tail County recognizes the need to eliminate repeat use of emergency shelters by families, youth and single adults; and WHEREAS: Otter Tail County recognizes the need to provide support services to homeless and high risk populations. OTC Board of Commissioners’ Minutes March 7, 2017 Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they support the Mahube-Otwa Community Action Partnership, Inc. “Family Homeless Prevention and Assistance Program”. The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming, duly seconded by Commissioner Johnson and upon a vote being taken thereon, the following voted in favor thereof: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness; and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Probation Annual Report Desta Lutzwick, Probation Director, submitted the 2016 Probation Annual Report and Program Description documents. She reviewed statistics including types of offenses, offender demographics and caseloads. Ms. Lutzwick will return to the Board with additional information. Bid Award – Seasonal Highway Supplies After previously advertising for bids, bids were opened at 1:00 p.m. on March 1, 2017, for 2017 Seasonal Supplies for the Highway Department. Motion by Froemming, second by Johnson and unanimously carried to award seasonal materials (Bituminous Material, Hot Mix Bituminous Material and Winter Sand) as follows: Contractor Estimated Quantity Price Per Ton Bid Amount Bituminous Material Flint Hills Resources, LP St. Paul, MN 100,000/gal. $2.13/gal Hot Mix Bituminous (East) Central Specialties, Inc. Alexandria, MN 2,500/ton $51.35 $128,375.00 Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton $50.25 $125,625.00 Wadena Asphalt, Inc. Wadena, MN 2,500/ton $50.00 $125,000.00 Hot Mix Bituminous (West) Central Specialties, Inc. Alexandria, MN 2,000/ton $51.35 $102,700.00 Mark Sand & Gravel Co. Fergus Falls, MN 2,000/ton $50.25 $100,500.00 Hot Mix Bituminous (North) Central Specialties, Inc. Alexandria, MN 2,000/ton $51.35 $102,700.00 OTC Board of Commissioners’ Minutes March 7, 2017 Page 3 Hot Mix Bituminous (North) Cont. Mark Sand & Gravel Co. Fergus Falls, MN 2,000/ton $50.25 $100,500.00 Winter Sand Delivery Location Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton Battle Lake $8.20/ton Mark Sand & Gravel Co. Fergus Falls, MN 2,500/ton Fergus Falls $9.45/ton Alexandria Concrete Co. Alexandria, MN 1,000/ton Henning $8.05/ton Alexandria Concrete Co. Alexandria, MN 2,500/ton New York Mills $8.40/ton Aggregate Industries, Inc. Moorhead, MN 1,000/ton Pelican Rapids $10.25/ton Ottertail Aggregate, Inc. Ottertail, MN 2,000/ton Perham $8.50/ton Motion by Rogness, second by Lindquist and unanimously carried to approve the following quotations and award the seasonal Brush and Weed Control projects to the low bidder, L & M Road Services of Ulen, MN, as recommended by the Public Works Director: County Highway Right-of-Way Brush Control $30,000.00 County Highway Right-of-Way Weed Control – East $20,700.00 County Highway Right-of-Way Weed Control – West $27,600.00 Public Works Committee The Public Works Committee will meet at 9:30 a.m. on Tuesday, March 14, 2017, to discuss Otter Tail County communication/outreach strategies. Red River Valley Development Association Motion by Froemming, second by Johnson and unanimously carried to nominate Steven and Jodi Misegades of Henning, MN, as the 2017 Red River Valley EOT County Honorees for setting a good example through volunteering, community service, farming or agricultural operations and commitment to conserving natural resources. The couple will be honored at a banquet Saturday, March 25, 2017, at the University of Minnesota Crookston. Revisions to the Enhanced 911 Ordinance David Hauser, County Attorney, reviewed proposed revisions to the Enhanced 911 Ordinance and the notification requirements for a Public Hearing. Motion by Johnson, second by Lindquist and unanimously carried to schedule a Public Hearing at 10:00 a.m., on Tuesday, April 11, 2017, to take comment on the proposed revisions to the Enhanced 911 Ordinance. MINNESOTA POLLUTION CONTROL AGENCY FY 2017-2018 MN GREEN CORPS HOST SITE AUTHORIZATION RESOLUTION Otter Tail County Resolution No. 2017 – 19 WHEREAS, Otter Tail County Solid Waste Department has applied to host an AmeriCorps member from the Minnesota Green Corps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2017- 2018 program year; and OTC Board of Commissioners’ Minutes March 7, 2017 Page 4 WHEREAS, if the MPCA selects Otter Tail County Solid Waste Department, the organization is committed to implementing the proposed project as described in the host site application, and in accordance with pre- scoped position description; and WHEREAS, the MPCA requires that Otter Tail County Solid Waste Department enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities. BE IT RESOLVED THAT Otter Tail County Solid Waste Department hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs the Otter Tail County Chair to sign the grant agreement on its behalf. The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming, duly seconded by Commissioner Lindquist and upon a vote being taken thereon, the following voted in favor thereof: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness; and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________ By: __________________________________ Attest: _______________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Solid Waste Hauling Contract Awards Motion by Johnson, second by Rogness and unanimously carried to award the following Solid Waste Haulers’ contracts to the low bidders for five (5) years as follows: Landfill Material Ballard’s Steve’s Sanitation Otter Tail Trucking Northeast Otter Tail: MSW Perham $135/load MSW Dakota $325/load By-Pass Dakota $325/load By-Pass Fergus Falls $170/load Per Mile $2.50 Henning Transfer Station: MSW Perham $396/load MSW Dakota $777/load By-Pass Dakota $335/load By-Pass Fergus Falls $175/load Per Mile $2.50 $3.50 Battle Lake Transfer Station MSW Perham $149/load MSW Dakota $326/load By-Pass Dakota $326/load By-Pass Fergus Falls $170/load Demolition Northeast $155/load Demolition Henning $155/load Per Mile $2.50 OTC Board of Commissioners’ Minutes March 7, 2017 Page 5 Pelican Rapids Transfer Station MSW Perham $175/load MSW Dakota $325/load Haulers’ Contracts Cont. By-Pass Dakota $325/load By-Pass Fergus Falls $170/load Demolition Northeast $170/load Per Mile $3.00 $2.50 Fergus Falls Transfer Station MSW Perham $396/load MSW Dakota $577/load By-Pass Dakota $577/load Per Mile $3.50 Hauler’s License Applications Motion by Rogness, second by Johnson and unanimously carried to approve a 2017 Hauler’s License Application for Roll-Off Red, LLC, which is a new Solid Waste Hauler purchased from an existing business. The motion also approved a pending Solid Waste Hauler’s License application for AAA Roll-Off subject to submission of all required documents. Recess & Reconvene At 11:30 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a Finance Committee meeting. The Board meeting was reconvened at 11:46 a.m. with Commissioners Huebsch, Johnson, Lindquist and Froemming present. Sheriff’s Department Grant Application Lieutenant Keith Van Dyke discussed the need for security film to be placed on the window of the office by the screening station at the Courthouse and requested approval to submit a grant application for this purpose. Motion by Lindquist, second by Johnson and unanimously carried to support a MN Supreme Court Safe & Secure Courthouse Initiative Grant Application to pay for about one-half the cost of placing a one-way film on the office window by the Courthouse security screening area. Approximate cost of the film is $1,029.00. Otter Tail County will provide the matching funds. Radio Equipment Lieutenant Van Dyke expressed concern about the length of time the ARMER 800 megahertz radios will continue to be supported/serviced. After 3-4 years, parts may not be available so the radios could become obsolete. Commissioners requested a meeting with area stakeholders including volunteer fire and emergency responders. County Benefits/Insurance Funding Discussion took place regarding the funding of the County employee benefit package, specifically, the health insurance benefit. Discussion followed. Motion by Johnson, second by Lindquist and unanimously carried to align with the philosophy of providing benefits vs. compensation and to approve the following goals as recommended by the Insurance Committee: • Value tenured employees while making family coverage affordable • Sustainable contribution funding solution • Cost neutral • Consider morale concerns • Maintain/improve ability to recruit/retain employees OTC Board of Commissioners’ Minutes March 7, 2017 Page 6 Adjournment At 12:41 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 28, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Doug Huebsch, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes March 7, 2017 Exhibit A, Page 1 WARRANTS APPROVED ON 03/07/2017 OTC Board of Commissioners’ Minutes March 7, 2017 Exhibit A, Page 2