HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/28/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
February 28, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, February 28, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Vice-Chair;
John Lindquist, Roger Froemming and Lee Rogness present. Chairman Doug Huebsch was absent.
Approval of Agenda
Vice-Chair Johnson called for approval of the Board agenda. Motion by Froemming, second by Lindquist
and unanimously carried to approve the Board of Commissioners Agenda of February 28, 2017, as
presented.
Consent Agenda
Motion by Rogness, second by Lindquist and unanimously carried to approve Consent Agenda items as
follows:
1. February 21, 2017 Board of Commissioners’ Meeting Minutes with
Updates as Submitted by the Board Secretary
2. Warrants/Bills for February 28, 2017 (Exhibit A)
3. Human Services Bills & Claims
4. Issue Credit Cards for Deputies Allen Mekash and Aaron Sprout
2017 Boat and Water Safety Grant Agreement
Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the 2017 State of Minnesota Annual County Boat and Water Safety Grant
Agreement, in the amount of $47,224, for the period of January 1, 2017 through June 30, 2018. The grant
dollars are used towards water patrol salaries.
Closed to the Public
At 9:43 a.m., Vice-Chair Johnson declared the Board meeting closed to the public for purposes of
discussing labor negotiation strategies regarding two (2) Law Enforcement Labor Services (LELS) Unions
(non-licensed jailers/dispatchers & non-licensed supervisory) and the AFSCME Highway Union. Present
were Attorney Mike Rengel; Commissioners Johnson, Lindquist, Froemming and Rogness; and Otter Tail
County Attorney, Administrator, Human Resources Director and Board Secretary.
Approval of Collective Bargaining Agreements
At 10:00 a.m., Vice-Chair Johnson declared the meeting opened to the public. Motion by Lindquist,
second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to
execute the following Collective Bargaining Agreements as recommended by the Human Resources
Director and subject to ratification of the agreements by the respective union:
AFSCME Highway Local Union No. 1830 January 1, 2017 – December 31, 2019
LELS Non-Licensed Jailers/Dispatchers Local No. 399 January 1, 2017 – December 31, 2019
LELS Non-Licensed Supervisors Local No. 399 January 1, 2017 – December 31, 2019
County Ditch #16
Kevin Fellbaum, County Ditch Inspector, and Howard Fullhart, DNR Fisheries Supervisor, discussed the
culvert between Clitherall and Crane Lakes. Motion by Rogness, second by Lindquist and unanimously
carried to authorize work in Ditch #16 including a culvert replacement and associated engineering work as
proposed with all expenses to be paid by the Minnesota Department of Natural Resources (DNR). This
work was originally authorized in the July 8, 2014, Board of Commissioners’ Minutes.
OTC Board of Commissioners’ Minutes
February 28, 2017
Page 2
Recess & Reconvene
At 10:20 a.m., Vice-Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 10:23 a.m.
Meeting Authorized
Motion by Lindquist, second by Froemming and unanimously carried to authorize Commissioners’
attendance at the New Uses Ag Innovation Forum on Wednesday, March 22, 2017, at the Crowne Plaza in
Minneapolis, MN. The Forum is being hosted by the Agricultural Utilization Research Institute (AURI).
Goals & Strategic Planning Overview
John Dinsmore, County Administrator, briefed the Board on the 2017-2018 Otter Tail County Goals &
Strategic Planning Overview document. The document was based on recent planning activities facilitated
by Heather Bandeen from the Association of Minnesota Counties (AMC). Mr. Dinsmore reviewed five (5)
main goal areas: 1) County-wide Comprehensive Plan; 2) Succession Planning, Part I; 3) Succession
Planning, Part II; 4) External Outreach; and 5) Technology. Discussion followed. Mr. Dinsmore indicated
that Dr. Sicora will be consulting with the County to develop measurable performance standards as they
relate to the strategic plan.
Common Interest Community (CIC)
Motion by Rogness, second by Froemming and unanimously carried to approve the Common Interest
Community (CIC) No. 79 titled “Hidden Haven” located in GL 3 & 4, Section 23, Rush Lake Township;
Rush Lake (56-141) GD.
Administrative Ordinance
A Public Hearing for revisions to the Administrative Ordinance was held at a regular County Board meeting
on February 21, 2017. Motion by Rogness, second Lindquist and unanimously carried to adopt the
Administrative Ordinance as reviewed and submitted by the County Attorney.
EXTRACT OF MINUTES OF A MEETING OF THE
BOARD OF COMMISSIONERS OF
OTTER TAIL COUNTY, MINNESOTA
HELD: February 28, 2017
Pursuant to due call and notice thereof, a regular meeting of the Board of Commissioners of Otter Tail
County, Minnesota, was held at the Otter Tail County Government Service Center in Fergus Falls,
Minnesota on the 28th day of February, 2017, at 9:30 o'clock A.M.
The following Commissioners were present: Johnson, Lindquist, Froemming and Rogness
and the following were absent: Huebsch
Commissioner Rogness introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING
GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B
Otter Tail County Resolution No. 2017 – 17
A. WHEREAS, the Board of Commissioners of Otter Tail County, Minnesota (the "County") issued its
$5,245,000 General Obligation Tax Abatement Bonds, Series 2007B, dated May 22, 2007 (the "Bonds"), of
which $1,235,000 remains outstanding; and
OTC Board of Commissioners’ Minutes
February 28, 2017
Page 3
B. WHEREAS, the Board of Commissioners deems it desirable and in the best interests of the County
to call the outstanding maturities of the Bonds, in the principal amount of $1,235,000, on April 4, 2017, in
accordance with the resolution of the Board of Commissioners adopted on April 24, 2007, authorizing the
issuance of the Bonds; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota,
as follows:
1. Bonds to be Redeemed. All of the Bonds maturing, or subject to mandatory redemption, in
the years 2018 through 2019, inclusive, shall be redeemed and prepaid on April 4, 2017 at par and
accrued interest for the Bonds called.
2. Mailing of Notice of Call. The County Auditor-Treasurer shall cause the Notice of Call for
Redemption attached hereto as Exhibit A to be mailed prior to April 4, 2017, the date for call, to the paying
agent where the Bonds are payable and to all registered holders of the Bonds.
3. Deposit of Sufficient Funds. The County Auditor-Treasurer is hereby authorized and
directed to deposit with the paying agent where the Bonds are payable prior to said call date sufficient
funds to pay the principal and interest due on the Bonds called for redemption as of the call date.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lindquist and
upon a vote being taken thereon, the following voted in favor thereof:
Commissioners Johnson, Lindquist, Froemming and Rogness; and
the following voted against the same: None
Whereupon said resolution was declared duly passed and adopted.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________
By: __________________________________ Attest: _______________________
Douglas A. Huebsch, Chair John Dinsmore, Clerk
Exhibit A
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2007B
OTTER TAIL COUNTY
MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the Board of Commissioners of Otter Tail County, Minnesota,
there have been called for redemption and prepayment on:
April 4, 2017
those outstanding bonds of the City designated as General Obligation Tax Abatement Bonds, Series
2007B, dated May 22, 2007, having stated maturity dates or subject to mandatory redemption in the years
2018 through 2019, inclusive, and totaling $1,235,000 in principal amount.
Year Amount CUSIP Number*
2018 $640,000 689597 CS9
2019 $595,000 689597 CT7
OTC Board of Commissioners’ Minutes
February 28, 2017
Page 4
The bonds are being called at a price of par plus accrued interest to April 4, 2017, on which date all
interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are
requested to present their bonds for payment at Bond Trust Services Corporation, in Roseville, Minnesota,
on or before April 4, 2017.
Dated: February 28, 2017
BY ORDER OF THE COUNTY BOARD
OTTER TAIL COUNTY, MINNESOTA
/s/ Wayne Stein
County Auditor-Treasurer
*The County shall not be responsible for the selection of or use of the CUSIP numbers, nor is any
representation made as to their correctness indicated in the notice. They are included solely for the
convenience of the holders.
Bid Award – S.A.P. 056-609-005 & Etc.
Motion by Froemming, second by Rogness and unanimously carried to award the reconstruction and
resurfacing of CSAH No. 9 project to the low bidder, Mark Sand & Gravel Co. of Fergus Falls, MN, at the
bid price of $4,812,671.48.
Phelps Mill Foundation Project
Motion by Rogness, second by Froemming and unanimously carried to approve the appropriate County
Officials’ signatures to execute an Agreement to evaluate and provide design for foundation repairs to the
Phelps Mill building between the County of Otter Tail and BARR Engineering and Environmental
Consultants. The motion authorizes engineering services including Phase 1, Phase 2a and Phase 2b at
an estimated cost of $49,000.
Adjournment
At 11:29 a.m., Vice-Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, March 7, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
February 28, 2017
Exhibit A, Page 1
WARRANTS APPROVED ON 2/28/2017
OTC Board of Commissioners’ Minutes
February 28, 2017
Exhibit A, Page 2