HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/24/2017
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
January 24, 2017
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, January 24, 2017, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair;
Wayne Johnson, Vice-Chair; John Lindquist, Roger Froemming and Lee Rogness present.
Approval of Agenda
Chair Huebsch called for approval of the Board agenda. Motion by Rogness, second by Johnson and
unanimously carried to approve the Board of Commissioners Agenda of January 24, 2017, with the
following addition: Economic Summit Report
Consent Agenda
Motion by Johnson, second by Froemming and unanimously carried to approve Consent Agenda items as
follows:
1. January 10, 2017 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for January 24, 2017 (Exhibit A)
3. Human Services Bills & Claims
4. Approval of Human Services Contracts – Generations, The Village
Family Service Center, and Lutheran Social Services
5. Approval of Final Payment to Traffic Marking Services for 2016
Countywide Traffic Marking Project
6. LG220 Application for Exempt Permit for Pelican Rapids Jaycees for Ice
Fishing Derby on Feb. 4, 2017
7. 2017 Tobacco License for Dalton Corner Store
Pay Equity Report
Human Resources Professional Stephanie Retzlaff briefed the Board on the County’s Pay Equity Report
statistical analysis including salary range and exceptional service pay test results. Motion by Rogness,
second by Lindquist and unanimously carried to accept the Otter Tail County Pay Equity Report as
submitted and authorize the appropriate County Officials’ signatures to execute the document. The Pay
Equity Report will be forwarded to the Minnesota Management and Budget Office for final approval.
Criminal Justice Advisory Council (CJAC)
Community Services Director John Dinsmore, Probation Director Desta Lutzwick, and Minnesota DOC
Regional Director Brian Rubenstein visited with the Board regarding the work of the Probation Services
Interim Advisory Workgroup. After lengthy discussion, the following resolution was introduced:
A RESOLUTION IN SUPPORT OF THE CREATION OF THE OTTER TAIL COUNTY CRIMINAL
JUSTICE ADVISORY COUNCIL
Otter Tail County Resolution No. 2017 – 07
WHEREAS, on May 24, 2016, the Otter Tail County Board of Commissioners voted unanimously to
authorize the creation of the Probation Services Interim Advisory Workgroup, and;
WHEREAS, Commissioner Roger Froemming was appointed to serve on the Advisory Workgroup with
Commissioner Doug Huebsch to serve as an alternate member, and;
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 2
WHEREAS, the purpose, membership and meeting frequency of the Workgroup’s Charter was to focus on
the corrections delivery of service systems and promote a sustainable, long-term partnership to influence
substantive corrections issues, and;
WHEREAS, during the past eight (8) months, the Advisory Workgroup comprised of a multidisciplinary
group of members representing Minnesota’s Seventh Judicial District, the Otter Tail Board of County
Commissioners, the Otter Tail County Probation Department, the Otter Tail County Sheriff’s Office, the
Otter Tail County Attorney’s Office, the Minnesota Board of Public Defense, the Minnesota Department of
Corrections, and Lakeland Mental Health Center, has met on a monthly basis to address and identify
substantive criminal justice delivery system issues that affect county-wide stakeholders, and;
WHEREAS, the Advisory Workgroup has assessed the strengths, needs, challenges and opportunities
faced by our criminal justice delivery system and have identified a range of planning goals and focus areas
that will serve to guide and direct the work of the Criminal Justice Advisory Council, and;
WHEREAS, a Criminal Justice Advisory Council Charter has been created to empower the Council to
develop recommendations, action plans, short-term and/or long-term strategy associated with (a)
improving funding stability and sustainability, (b) implementing established methods or “best practices” that
may help us improve the effectiveness of our services, (c) improve collaboration among key stakeholders
involved in serving offenders, families and the community, and (d) improved accountability to those most
impacted by the services, i.e., local citizens, elected officials, etc.
WHEREAS, we recognize that successful implementation of these recommendations, action plans and
strategies will require the close collaboration and cooperation among each of the Council partners.
NOW THEREFORE BE IT RESOLVED THAT: Otter Tail County, by this resolution, supports and
authorizes the creation of the Otter Tail County Criminal Justice Advisory Council who, in turn, will replace
the Probation Services Interim Advisory Workgroup, convene in accordance with its Charter and annually
advise the Otter Tail County Board of Commissioners of accomplishments and recommendations.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming duly
seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness and,
the following voted against the same: None
Adopted at Fergus Falls, Minnesota, this 24th day of January, 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________
By: __________________________________ Attest: _______________________
Douglas A. Huebsch, Chair Larry Krohn, Clerk
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 3
Land Services Division Annual Reports
Recorder Carol Schmalz submitted the Otter Tail County Recorder 2016 Annual Report and goals for
2017. She discussed disaster recovery of land records and digital access to marriage, birth and death
records. The 2016 year end Compliance Fund balance was reported as $518,549.04 with a Technology
Fund balance of $317,209.51.
Assessor Doug Walvatne submitted the County Assessor’s Department End of Year Report. Mr. Walvatne
briefed the Board on new construction and market trends by classification.
E911 Fees
Motion by Lindquist, second by Froemming and unanimously carried to establish the following E911 Fees:
New and/or Replacement of the E911 Post and Sign $100.00
Replacement of the E911 Sign 50.00
Fergus Falls Demolition Landfill Licensing
Motion by Rogness, second by Johnson and unanimously carried to approve the Solid Waste Department
recommendation for Otter Tail County to issue a license to the City of Fergus Falls to operate the Fergus
Falls Demolition Landfill effective January 24, 2017, for a ten year period.
MINNESOTA POLLUTION CONTROL AGENCY
FY 2016-17 GRANT PROGRAM
AUTHORIZATION RESOLUITON
Otter Tail County Resolution No. 2017 - 09
WHEREAS, Otter Tail County Solid Waste Department has applied for a grant from the Minnesota
Pollution Control Agency (MPCA), under its FY16-17Environmental Assistance Grant Program; and
WHEREAS, if MPCA funding is received, Otter Tail County Solid Waste Department is committed to
implementing the proposed project as described in the grant application; and
WHEREAS, MPCA requires that Otter Tail County Solid Waste Department enter into a grant agreement
with the MPCA that identifies the terms and conditions of the funding award.
BE IT RESOLVED THAT the Otter Tail County Board of Commissioners hereby agrees to enter into and
sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of
the terms, conditions, and matching provisions of the grant agreement and authorizes and directs Mr.
Douglas A. Huebsch to sign the grant agreement on its behalf.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming duly
seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness and,
the following voted against the same: None
Adopted at Fergus Falls, Minnesota, this 24th day of January, 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________
By: __________________________________ Attest: _______________________
Douglas A. Huebsch, Chair Larry Krohn, Clerk
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 4
Recess & Reconvene
At 10:35 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 10:43 a.m.
Land Acquisition
DNR Area Wildlife Supervisor Don Schultz briefed the Board on a 237 acre parcel of land in Section 21 of
Dead Lake Township adjacent to the DNR’s current Dead Lake Wildlife Management Area (WMA). It is
made up primarily of hardwood forest on the upland areas and wetland and swampland in the low areas
with about 400’ of frontage on a shallow lake. The acquisition would improve access to the WMA and
increase additional public hunting, related recreation and preservation of habitat. Commissioners
discussed the need for more parking, payment in lieu of taxes, and the desire of residents to preserve
sensitive land from development in this area.
REVIEW OF PROPOSED STATE WILDLIFE LAND ACQUISITION
Otter Tail County Resolution No. 2017 - 10
WHEREAS, In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the
Department of Natural Resources, on January 4, 2017, provided the County Board and appropriate Town
Officers with a description of lands to be acquired by the State of Minnesota for water and wildlife
conservation purposes, and
WHEREAS, Lands to be acquired are described as follows and attached as Exhibit B:
237 acre parcel located in NW¼, W½NE¼ of Section 21, T.135N., R. 40W adjoining the Dead Lake WMA
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Board of County Commissioners of Otter Tail
County on January 24, 2017, that the State’s proposed acquisition of the above described property be
approved.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness and,
the following voted against the same: None
Adopted at Fergus Falls, Minnesota, this 24th day of January, 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________
By: __________________________________ Attest: _______________________
Douglas A. Huebsch, Chair Larry Krohn, Clerk
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 5
MACSSA Legislative Platform and Priorities
Deb Sjostrom, Human Services Director, presented the Minnesota Association of County Social Service
Administrator (MACSSA) 2017 Legislative Initiatives. From this list, she discussed the following areas of
priority where MACSSA will focus their legislative efforts:
1) Health & Human Services Finance Reform
2) Improving the Minnesota Eligibility Technology System (METS) to manage Medical Assistance
(MA) and integrate other Human services Programs
3) Reform Regional Treatment Center and Community Behavioral Health Hospital County Cost
Shares
Ms. Sjostrom presented a video explaining the issues that Eligibility Workers are dealing with because the
METS was designed for signing up for health care insurance but not for making changes. This is creating
issues for Human Services workers and demanding additional staff to complete simple changes.
Ms. Sjostrom recommended that improvements to the METS be supported by Otter Tail County.
Caseworks Software Agreement
Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Caseworks Software Acquisition and License Agreement between Otter
Tail County and Next Chapter Technology (NCT), Inc. as submitted by the Human Services Director.
Human Services Staffing
Motion by Rogness, second by Lindquist and unanimously carried to approve a new Account Technician
position to fulfill accounting functions for the Department as requested by the Human Services Director.
Motion by Rogness, second by Lindquist and unanimously carried to approve a new Eligibility Worker
(HealthCare Unit) as part of the Economic Assistance Programs and as recommended by the Human
Services Director.
Administrative Ordinance Proposed Revisions
Diane Thorson, Public Health Director, presented proposed revisions to the Administrative Ordinance
which will be applicable to the food, beverage, lodging rules and enforcement. Motion by Lindquist,
second by Johnson and unanimously carried to establish a Public Hearing to receive comments on the
Administrative Ordinance proposed revisions at 10:00 a.m. on Tuesday, February 21, 2017, at the
Government Services Center in Fergus Falls, MN.
Recess & Reconvene
At 11:55 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings and lunch break. The Board meeting was reconvened at 1:06 p.m.
Discussion Regarding Dock Ordinance
Mike Olson, Ten Mile Lake Property Owner, submitted a legal description, drawing and photos of his
property in relation to the location of his dock. After lengthy discussion regarding his situation,
Commissioners suggested the following solutions: 1) move the patio portion of the dock and re-weld it;
2) move the complete dock over to comply with the 10’ rule; or 3) apply for a variance from the 10’ rule.
Land & Resource Fee Schedule
Bill Kalar, Land & Resource Director, presented a revised Fee Schedule to include fees for electronic
permitting and to correct other fees previously submitted to be effective January 1, 2017. Motion by
Johnson, second by Rogness and unanimously carried to approve the Land & Resource Revised Fee
Schedule effective January 1, 2017, attached to these minutes as Exhibit C.
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 6
RESOLUTION TO AMEND THE JOINT POWERS AGREEMENT ESTABLISHING
THE POMME DE TERRE RIVER ASSOCIATION
Otter Tail County Resolution No. 2017 - 08
WHEREAS, Pomme de Terre River Association purpose currently is to develop and implement plans to
improve and maintain the quality of water in the streams, lakes and ground water; and
WHEREAS, the participating Counties and Soil and Water Conservation Districts have identified
organizational impediments to optimal development of Watershed Management Plans; and
WHEREAS, the participating Counties and Soil and Water Conservation Districts have provided motions
and resolutions unanimously supporting the collaborative pursuit of a Watershed Management Plan; and
WHEREAS, the Minnesota Board of Soil and Water Resources has developed policies for coordination
and development of comprehensive watershed management plans, also known as One Watershed, One
Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management
Planning Program; and
WHEREAS, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act,
authorizes Minnesota Counties to develop and implement a local water management plan; and
WHEREAS, Minnesota Statutes, Chapter 103C.331, subdivision 11, Comprehensive Plan, authorizes
Minnesota Soil and Water Conservation Districts to develop and implement a comprehensive plan.
NOW, THERFORE, BE IT RESOLVED, that the members of the Pomme de Terre River Association
amend the existing Joint Powers Agreement to reflect the following:
Article 2
Purpose
The purpose of this agreement is the joint exercise of powers by the undersigned governmental units to
develop and implement plans with regard to protection of property from damage of flooding; controlling
erosion of land; protection of property, streams and lakes from sedimentation and pollution; and
maintaining and improving the quality of water in the streams, lakes and ground water: all in accordance
with the intent of Section 471.59 of Minnesota Statutes.
A. Coordinate with local, state, and federal agencies to encourage landowners to voluntarily
change their land use practices to improve the quality of water resources within the Pomme de
Terre River watershed.
B. Provide other similar or related services and programs as determined by the Board.
C. Establish a mechanism whereby additional and/or alternative programs and services may be
developed for the benefit of the Parties and in furtherance of the objectives of the Parties.
D. Collectively develop and adopt a coordinated watershed management plan for implementation
per the provisions of the plan.
OTC Board of Commissioners’ Minutes
January 24, 2017
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Article 6
Powers of the Board
6.1 General Powers. The Board is hereby authorized to exercise such authority and powers common
to the Parties as is necessary and proper to fulfill its purposes and perform its duties. Such authority shall
include the specific powers enumerated in this Agreement or in the bylaws.
6.2 Specific Powers.
6.2.1 Administrative Services. The Board shall establish policies and procedures for the
administration of the affairs of the Board. Administrative services shall be provided under the direction and
control of the Board. These services shall include, but are not limited to, financial, legal and general
administration. The Board may enter into contract and/or agreements with one or more of its member
entities as a (Host Entity/Fiscal Agent) to carry out the functions of the PDTRA.
The Board shall ensure adherence to the Minnesota Government Data Practices Act.
6.2.2 Employees. The Board may employ, train, pay, discipline, discharge and otherwise
manage personnel needed to assist the PDTRA Board in carrying out its duties and responsibilities.
Employees of the Board shall not be considered employees of the Parties to this Agreement for any
purpose including, but not limited to, salaries, wages or other compensation or fringe benefits; worker’s
compensation; unemployment compensation or reemployment insurance; retirement benefits; social
security; liability insurance; maintenance of personnel records and termination of employment.
6.2.3 Contracts. The Board may enter into contracts and/or agreements necessary for the
exercise of its duties and responsibilities to govern the PDTRA. The board may take such action as is
necessary to enforce such contracts to the extent available in equity or at law. Contracts and/or
agreements let and purchases made pursuant to this Agreement shall conform to the requirements
applicable to contracts and/or agreements required by law (i.e. fiscal management, personnel
management).
6.2.4 The PDTRA may apply for and accept gifts, grants, or loans of money or other personal
property from the United States, the State of Minnesota, or any other body, organization, political
subdivision, or person, whether public or private. The board may enter into any agreement required in
connection therewith, and hold, use, or dispose of any such money or other property in accordance with
the terms of the gift, grant, loan or agreement relating thereto.
6.2.5 Insurance. The Board shall obtain liability, property and auto insurance and may obtain
such other insurance it deems necessary to indemnify the Board and its members for actions of the Board
and its members arising out of this Agreement.
6.2.6 Budget.
6.2.6 A. Budget and work plan. The PDTRA will develop an annual work plan budget, dependent
on budget reserves and/or anticipated continued Grants and Project funding. The work plan and budget
may be modified as needed to meet actual grant or other funding amounts and requirements.
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 8
6.2.6 B. Budgeting and accounting services. The PDTRA may contract with one or more of
its member entities (Fiscal Agent) to provide any and all budgeting and accounting services necessary or
convenient for the PDTRA. Such services shall include, but not be limited to: management of all funds,
including County contributions and grant monies; payment for contracted services; and relevant
bookkeeping and record keeping. The contracting and purchasing requirements of the Fiscal Agent shall
apply to transactions of the Board. The PDTRA, through a separate contract or joint powers agreement,
shall enumerate the authorities and duties of the Fiscal Agent. The parties shall retain their authority to
request reports pertaining to any and all budgeting and accounting services. All interest earned from
established PDTRA funds shall be credited back to that same fund.
6.2.6 C. Employee accommodation. The PDTRA may enter into a contract and/or
agreement with one or more of its member entities (Host Entity) to provide office space necessary to carry
out the duties and responsibilities of administration on behalf of the PDTRA.
6.2.7 Watershed Management Plan
6.2.7 A. Submittal of the Plan. The PDTRA will recommend the plan to the Parties of this
agreement. The PDTRA will be responsible for initiating a formal review process for the watershed-based
plan conforming to Minnesota Statutes Chapters 103B and 103D, including public hearings. Upon
completion of local review and comment, and approval of the plan for submittal by each party, the PDTRA
will submit the watershed-based plan jointly to BWSR for review and approval.
6.2.7 B. Adoption of the Plan. The Parties agree to adopt and begin implementation of the
plan within 120 days of receiving notice of state approval, and provide notice of plan adoption pursuant to
Minnesota Statutes Chapters 103B and 103D.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly
seconded by Commissioner Froemming and, after a full discussion thereof and upon vote being taken
thereon, the following voted in favor thereof:
Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota this 24th day of January 2017
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair Larry Krohn, Clerk
Essential Deputies Labor Agreement
Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Law Enforcement Labor Services Collective Bargaining Agreement, for
the Essential Deputies Unit Local No. 399, as presented by the Human Resources Director.
County Administrator Contract
Motion by Froemming, second by Johnson and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the County Administrator Contract between the County of Otter Tail and
John W. Dinsmore as presented. The contract is for a three year period effective February 1, 2017
authorized at a Pay Grade E83, Step 8.
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 9
Recess & Reconvene
At 1:46 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 1:54 p.m.
Riparian Buffer Law
Commissioner Lindquist introduced discussion regarding HF 167 which is a bill that would repeal the
riparian buffer requirement under M.S 103B.101, Subd. 12a; 103E.315, Subd. 8 and 103F.48. WOTSWCD
Manager Brad Mergens provided background on the Buffer Law. The DNR established rules for buffer
requirements in 1989 but the rules were not enforced. Otter Tail County took action to proceed with a
Buffer Initiative in 2015. Mr. Mergens indicated that, in conversations with legislators and senior Board of
Water and Soil Resources (BWSR) officials, the proposed legislation to repeal the law is an effort to begin
talking about some of the issues with the law. Commissioners discussed the value of environmentally
sound farming practices, changes to the law that include alternative practices and flexibility, and positive
enforcement to reward good farming practices instead of mandating those practices. The goal is to
minimize pollution without stopping development. Commissioners requested a letter be drafted
encouraging the County’s legislators to provide funding to reward citizens voluntarily following the buffer
law. The draft letter is to be reviewed at the next County Board meeting.
Engineering Services
S.A.P. 056-634-011:
Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Proposal for Engineering Services from Houston Engineering, Inc. for the
Reconstruction of CSAH 34 from US Highway 10 to CSAH 35.
S.A.P. 056-672-005:
Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Proposal for Engineering Services from JK Engineers, Inc. for lighting the
intersection of CSAH 72 and Minnesota TH 78, P.N. JKE 17-002.
2017 Ditch Assessments
Motion by Rogness, second by Froemming and unanimously carried to approve the 2017 Ditch
Assessments as presented by the Ditch Inspector and attached as Exhibit D.
Pomme de Terre River Protective Buffer Project
Motion by Johnson, second by Lindquist and unanimously carried to certify to the Pay 2017 and future tax
rolls the following Pomme de Terre River Protective Buffer Project – Individual Sewage Treatment System
Installation assessments per the terms as stated in the Note and Septic System Lien Notice:
Russell Sorenson and Klair Sorenson: 18-000-31-0209-000, $4,500.00–Ten Years at 3 -06/10/16
John D. Stanley: 58-000-04-0020-002, $6,335.00–Ten Years at 3% - 06/30/16
Norbert Tacner: 54-000-09-0065-003, $9,100.00–Ten Years at 3%- 09/30/16
Terry Benzi Ellingson and Greg Ellingson: 60-000-22-0199-003, $11,700–Ten Years at 3%- 10/28/16
AMC 2017 Appointments
Motion by Rogness, second by Lindquist and unanimously carried to approve the following Association of
Minnesota Counties (AMC) appointments as presented by the County Administrator:
AMC Policy Committees Otter Tail County Appointee
Environment & Natural Resources Commissioner John Lindquist
General Government Commissioner Roger Froemming
Health & Human Services Human Services Director Deb Sjostrom
Public Safety Emergency Manager Patrick Waletzko
Transportation & Infrastructure Commissioner Wayne Johnson
OTC Board of Commissioners’ Minutes
January 24, 2017
Page 10
AMC 2017 Voting Delegate Appointments
Commissioner Doug Huebsch
Commissioner Wayne Johnson
Commissioner John Lindquist
Commissioner Roger Froemming
County Administrator John Dinsmore
Public Works Director Rick West
Services for Persons with Disabilities
Discussion took place regarding changes by providers serving people with disabilities. Productive
Alternatives is closing their sheltered workshop and there has been concern that there has not been
enough time to transition clients from the sheltered workshop to jobs in the community. Concern was
expressed for current clients who may be negatively impacted. Human Services Director Deb Sjostrom
indicated that Otter Tail County is developing a request for information in this region asking providers their
ideas of what they could do that might be different than how services are provided currently.
2017 County Committees
Motion by Johnson, second by Froemming and unanimously carried to approve the 2017 County
Committee appointments as presented and attached as Exhibit E.
2017 Crop and Forage Show
Motion by Johnson, second by Froemming and unanimously carried to approve Commissioners’
attendance at the 2017 Crop and Forage Show February 1, 2017 at the Bigwood Event Center.
Adjournment
At 3:15 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, February 7, 2017.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Doug Huebsch, Chair Larry Krohn, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 1
WARRANTS APPROVED ON 1/24/2017
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit A, Page 6
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit B, Page 1
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit C, Page 1
FEE SCHEDULE – Effective February 1, 2017
(All Fees Are Non-Refundable)
Make Checks Payable to: “Otter Tail County Treasurer”
After-The-Fact Request $ 1,000.00 + Normal Fee
Appeal $ 300.00
Conditional Use Permit Application *
Topographical Alteration / Extractive $ 500.00 Commercial / PUD / Miscellaneous $ 500.00
Interim Use Permit $ 500.00
Lot Alteration Permit
Topographical Alteration 0 – 100 yds3 $ 200.00
101 – 500 yds3 $ 200.00 501 – 1,000 yds3 $ 200.00 Impervious Surface
0 – 100 ft2 $ 50.00
101 – 500 ft2 $ 75.00
501 or more $ 100.00
Pre-Application Inspection $ 50.00
Restrictive Layer Verification $ 50.00
Sewage System Permit
Basic
Licensed Installer & Privies $ 175.00
Self-Install $ 350.00
Advanced (Includes Operating Permit when Applicable)
0 - 2,500 GPD $ 300.00
2,501 - 5,000 GPD $ 500.00
5,001 - 10,000 GPD $ 1,000.00
Operating Permit Renewal $ 100.00
Site Permit
0 – 260 ft2 $ 150.00
261 – 1,000 ft2 $ 200.00
1,001 ft2 or larger $ 200.00
Subdivision Filing $ 650.00
plus $ 50.00 per lot
Variance Application * $ 500.00
Wind Energy Conversion System Permit
Non-Commercial $ 150.00 Commercial $ 275.00
* Includes State Legislature Set Recording Fee of $46.00
Recording Fee / Make Checks Payable to: “Otter Tail County Recorder”
Final Plat $ 56.00 * Common Interest Community $56.00 * Covenants $46.00 *
* Set by State Legislature
L&R: Fee Sched Eff 02-01-2017 01-24-2017
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit D, Page 1
2017 Ditch Assessments
Ditch Amount Notes
JD 2 $8,000 Sufficient funds, leave at current rate
4 $6,000 Sufficient funds, leave at current rate
5/68/36 $10,000 Re-determination 2015, build fund
11 $1,200 Leave at current rate until Re-determination in future
12 $2,000 Leave as is due to County Board order
16 $20,000 Build a fund, work being done (Beavers)
21 $10,000 Build a fund, work being done (Beavers)
23 $20,000 Re-determination 2015, build a fund
25 $20,000 Build a fund, work being done (Lake Outlet Recon)
15/28 $20,000 Build a fund, spraying to be done
29 $2,000 Ratchet back from 5,000, working on Re-determination
37/18 $10,000 Re-determination 2015, build fund
38 $20,000 Build a fund, work being done (Beavers, Spraying)
39 $4,000 Leave at current rate
41/65 $15,000+ Build a fund, work being done (Beavers, Spraying)
43 $4,500 Leave at current rate
44 $10,000 Re-determination 2015 -work being done (Cleanout)
52 $3,000 Leave at current rate
53 $5,000 Leave as is, build fund
56 $6,000 Work done, need to replenish fund 2016(6,000)
70 $10,000 Outlet Project finished 2016, build fund for maintenance
Recent Re-determined Ditches
30 Re-determination completed 2016, Special Assessment, yearly maintenance ($10,000)
58 Re-determination completed 2016, Special Assessment, yearly maintenance ($10,000)
Recent Re-determined Ditches - Finished early part of 2017
48 Assessment can be set mid-year ($5,000-$10,000)
8 Assessment can be set mid-year ($5,000-$10,000)
OTC Board of Commissioners’ Minutes
January 24, 2017
Exhibit E, Page 1
2017 COMMITTEE ASSIGNMENTS
Internal Committees:
Community Services Division Committee: (Human
Services, Public Health, Probation, Veterans Service,
Extension)
Representation:
Doug Huebsch
Roger Froemming
Lee Rogness Alternate
John Dinsmore Director
Finance Division Committee: (Auditor, Treasurer) Day –
to-Day Budget/Audit, Investment, Capital Improvement
Representation:
Doug Huebsch
Wayne Johnson
John Lindquist Alternate
Wayne Stein Director
Annual Budget Committee – All Commissioners
Internal Services Division Committee:(Administration,
Facilities Operations, GIS, IT, Building, Courtroom
Security, Personnel, Technology, Emerg Mgmt/Safety)
Representation:
Lee Rogness
John Lindquist
Wayne Johnson Alternate
Larry Krohn Director
Technology Committee – Rogness & Johnson
Land Services Division Committee: (Assessor,
Recorder, Land Functions of Auditor)
Representation:
Roger Froemming
John Lindquist
Wayne Johnson Alternate
Brian Armstrong Director
Public Works Division Committee: (Highway, Land &
Resource, Solid Waste, Noxious Weed Appeal, Ditches,
Trails & Parks, Comprehensive Planning)
Representation
Wayne Johnson
Lee Rogness
John Lindquist Alternate
Rick West Director
Additional Internal Committees
Countywide LMC Doug Huebsch
Public Health LMC Lee Rogness
Human Services LMC Roger Froemming
Insurance Sub-Committee Lee Rogness & John
Lindquist
External Committees:
Solid Waste/PLMSWA
Doug Huebsch
Roger Froemming
John Lindquist Alternate
OTC Conservation Committee
John Lindquist
Wayne Johnson
Extension
John Lindquist
Doug Huebsch
Wayne Johnson Alternate
Lakeland Mental Health
Roger Froemming
Doug Huebsch Alternate
WOTC SWCD
John Lindquist
Wayne Johnson Alternate
Agricultural Advisory
Doug Huebsch
Lee Rogness
EOTC SWCD
Doug Huebsch
Roger Froemming Alternate
Law Library
Roger Froemming
Lee Rogness Alternate
Otter Tail County COLA
Doug Huebsch
Wayne Johnson
MAHUBE OTWA CAC
Roger Froemming
Doug Huebsch Alternate
Criminal Justice Advisory
Council (CJAC):
Roger Froemming
Otter Tail Problem Solving
Courts
Roger Froemming
Lee Rogness Alternate
Emergency Services (Radio
Board)
John Lindquist
Roger Froemming Alternate
WCR Juvenile Center Board
John Lindquist
Roger Froemming Alternate
Watershed Districts/Red River
Basin /Water Plan/Pomme
deTerre
John Lindquist
Wayne Johnson
WCArea Agency on Aging/Land
of the Dancing Sky
Wayne Johnson
Roger Froemming Alternate
Family Service Collaborative
Doug Huebsch
Wayne Johnson
Lake Region Community
Partners
Lee Rogness
Doug Huebsch Alternate
Otter Tail County/WCI Trails
Committee
Doug Huebsch
Wayne Johnson
Red River Valley Farmers and
Homemakers
Roger Froemming
State Community Health
Services Advisory Committee
(SCHSAC)
Doug Huebsch
Partnership4Health Community
Health Board
Doug Huebsch
WCI WC MN ED Board
Wayne Johnson
Natural Gas Resources Initiative
Lee Rogness
Public Transit Committee
Doug Huebsch
Lee Rogness
MICA
Wayne Johnson
Lee Rogness
Economic Development
Committee:
Doug Huebsch
Lee Rogness
AMC Policy Committees:
Transportation–Wayne Johnson
Gen. Government–Roger
Froemming
Env & Nat Resources-John
Lindquist
OTLCA:
Doug Huebsch