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Board of Commissioners – Supporting Documents Compiled – 12/18/2018
2.1 2.2 2.3 2.3 2.4 2.5 3.0 3.0 3.0 4.0 4.0 7.0 7.0 7.0 7.0 8.0 9.0 9.0 9.0 10.0 10.0 11.0 11.0 12.0 12.0 12.0 Draft CB Minutes for 12.11.18 County Bills~Warrants Human Services Bills~Claims Public Health Bills~Claims Human Services Board-Contract Tobacco Licenses COLA Adley Lake 56-0031 COLA Otter Tail Lake 56-0242 News Release Water Quality Analysis Reports CARE Building Appraiser Report-SUMMARY ONLY (Click to view the full report *Link does not work in Internet Explorer) Proposed Timeline & Satutory Requirements for Sale of Property LELS MOU for Administrative Bank Law Enforcement Contracts - Redline CHIPS-Permanency-TPR 2019 Ordinance Revisions 10.9.18 Commitments-CS-Guardianship 2019 Community Development Director Food Protection Ordinance 2019 Updates Planning Commission Meeting Minutes Land & Resource Fee Schedule 2019 AIS Meeting Minutes 12-10-2018 Budget and Levy Public Meeting 12-11-2018 Adopt Levy and Budget Resolutions 2019 Auditor-Treasurer Agenda Items Solid Waste Fee Schedule 2019 Hoot Lake Power Plant Report OTC Branding Standards OTC Brand-Mission Vision Value BOARD OF COMMISSIONERS MEETING AGENDA PACKET December 18, 2018 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN December 11, 2018 1:00 p.m. Call to Order The Otter Tail County Board of Commissioners convened at 1:05 p.m. Tuesday, December 11, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; Doug Huebsch, Betty Murphy and Lee Rogness present. Commissioner John Lindquist was absent Approval of Agenda Chairman Johnson called for approval of the Board Agenda. Motion by Rogness, second by Huebsch and unanimously carried to approve the Board of Commissioners Agenda of December 11, 2018, as presented. Consent Agenda Motion by Huebsch, second by Rogness and unanimously carried to approve Consent Agenda items as follows: 1. November 27, 2018, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for December 11, 2018 (Exhibit A) 3. Human Services & Public Health Bills & Claims (Exhibit A) 4. Human Services Contract Renewals 5. Approve LG220 Application for Exempt Permit submitted by Stalker Lake Sportsman’s Club for an Event on June 14, 2019 6. Approve the issuance of 2019 Tobacco License to: Bluffton Oil Company, Big Chief, Inc., Battle Lake Standard, Lakeland General Store & Crossroads Convenience Center 7. Approve On-Sale Liquor & Sunday Liquor License for Bells Resort Bar and Grill (frmly Galaxy Resort & Restaurant) Conditional Use Permit – Brian & Renah Meyer: Motion by Rogness, second by Murphy and unanimously carried to deny, as recommended by the Planning Commission, a Conditional Use Permit for an after-the-fact request to remove tree stumps and steps. Reasons for denial include that an engineer’s plan was not provided as previously requested at the June 20, 2018, Planning Commission meeting and the work was completed without a permit. The proposal is located on Lot 14 Blk 1 of Lenius Beach 1st Addn., Section 03 of Edna Township; Little McDonald Lake (56-328), General Development (GD). Final Plat Extensions Motion by Huebsch, second by Rogness and unanimously carried to approve extensions to file the following Final Plats: “Rush Lake View”, Rush Lake– extension to file Final Plat from December 2018 to Dec. 1, 2019 CIC No. 74, “Eitreim’s Fjord”, Eagle Lake – extension to file Final Plat from Dec. 31, 2018 to Dec. 31, 2019 Reappointment - Planning Commission Member Motion by Johnson, second by Rogness and unanimously carried to reappoint Brent E. Frazier to the Otter Tail County Planning Commission effective January 1, 2019, for a three-year term. 150th Anniversary Update Chris Schuelke, Historical Society Executive Director, submitted a document titled “Otter Tail County 150th Anniversary Summary”. He reviewed the events that took place throughout the County and noted the success of community involvement. Mr. Schuelke thanked the Planning Committee members and the County for their support. OTC Board of Commissioners’ Minutes December 11, 2018 Page 2 Closed to the Public – Negotiation Strategies At 1:29 p.m., a motion was offered by Rogness, seconded by Murphy and unanimously carried to declare the Board meeting closed to the public for purposes of discussing labor negotiation strategies regarding four (4) Teamsters Local 320 unions as follows: Human Services Professional Unit, Human Services Support Specialists and Public Health staff, Public Health Professional Unit of Nurses, and Facilities Maintenance Unit. Present were Commissioners Huebsch, Johnson, Murphy and Rogness; Attorney Michael Rengel; Internal Services/HR Director, County Attorney, County Administrator, and Board Secretary. Upon completion of the closed session, at 1:50 p.m., Chairman Johnson opened the Board of Commissioners’ meeting to the public. Teamsters Local 320 Collective Bargaining Agreements Motion by Rogness, second by Huebsch and unanimously carried to authorize the appropriate County Officials’ signatures to execute Labor Agreements, effective from January 1, 2019 through December 31, 2021, between the County of Otter Tail and MN Teamster’s Public and Law Enforcement Employees’ Union, Local No. 320. The labor agreements represent the following unions: Human Services Professional Unit Human Services Support Specialists & Public Health Staff Facilities Maintenance Employees Public Health Professional Unit of Nurses Personnel Rules Internal Services/HR Director Nicole Hansen presented proposed amendments to the Otter Tail County Personnel Rules under Sections 8.40 Lodging and Expense Reimbursement and Section 9.10 Vacations. The amendments increase meal reimbursement when employees are out of the County and vacation time for employees in years 17-19 and 19-26. Motion by Rogness, second by Huebsch and unanimously carried to approve the amendments to the County Personnel Rules effective January 1, 2019, as presented by the HR Director. Recess & Reconvene At 1:55 p.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 2:05 p.m. Public Hearing – Establishment of an Economic Development Authority (EDA) Chairman Johnson opened the Public Hearing for establishment of an EDA. In addition to County Officials, the following individuals were present: Jeff Gaffaney, HRA Executive Director Mikel Olson, HRA Rehab Specialist Andrew Bremseth, City of Fergus Falls Administrator Nick Leonard, Communications and External Relations Director, reviewed the requirement to establish a Community Development Agency governed by a nine-member board with at least two members being County Commissioners. At 2:08 p.m., Chairman Johnson opened the meeting for public comment. No comments were offered. ENABLING RESOLUTION ESTABLISHING THE OTTER TAIL COUNTY ECONOMIC DEVELOPMENT AUTHORITY UNDER MINNESOTA STATUTES, SECTIONS 469.090 THROUGH 469.1082 Otter Tail County Resolution No. 2018 – 83 WHEREAS, the County is authorized pursuant to Minnesota Statutes, Sections 469.090 through 469.1082 (the "Economic Development Authority Act"), to establish an economic development authority for the County; and OTC Board of Commissioners’ Minutes December 11, 2018 Page 3 WHEREAS, a committee formed under Minnesota Statutes, Section 469.1082, Subd. 2, has issued a report under Section 469.1082, Subd. 3, and has recommended the organizational option set forth in Section 469.1082, Subd. 4, clause (1), which provides for the establishment of a county economic development authority to operate under the Economic Development Act; and WHEREAS, the Otter Tail County Housing and Redevelopment Authority has given its consent to the County to enable the County Board to adopt an ordinance under Minnesota Statutes, Section 469.095, which would transfer certain housing and redevelopment powers under Minnesota Statutes, Sections 469.001 to 469.047 to the county economic development authority; and WHEREAS, the Board of Commissioners desires to establish a county economic development authority in order to promote certain economic, commercial, housing, and/or industrial development and redevelopment goals and objectives; and WHEREAS, the County has caused notice of a public hearing on the establishment by the County of an economic development authority to be published in a newspaper of general circulation in the County once each week for two consecutive weeks; and WHEREAS, pursuant to such notice, a public hearing on the proposal has been held by the County on the date hereof, at which hearing all persons desiring to present their oral or written comments on the proposal were given an opportunity to do so. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. Pursuant to the Economic Development Authority Act, the Board of Commissioners hereby establishes an economic development authority for the County to be known as the Otter Tail County Community Development Agency (the "CDA"). 2. The CDA shall be governed by a board of commissioners thereof consisting of nine members, at least two of whom shall be members of the Otter Tail County Board of Commissioners. Each Commissioner of the CDA, who is also a member of the County Board of Commissioners, shall cease to be a CDA Commissioner effective at such time as he or she is no longer a member of the Board of Commissioners, and a successor Commissioner shall be appointed pursuant to the Economic Development Authority Act to serve the remainder of the applicable term so vacated. 3. The CDA shall have all powers given to an economic development authority pursuant to the Economic Development Authority Act, as well as any other powers granted by County Board by ordinance pursuant to Minnesota Statutes, Section 469.094. Upon the motion of Commissioner Huebsch, seconded by Commissioner Rogness and passed on a 4 -0 vote, with Commissioner Lindquist absent, the above resolution is hereby adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk Public Hearing – Creation of Ordinance to Divide Powers between The County HRA and County Economic Development Authority At 2:11 p.m., Chairman Johnson opened the Public Hearing for the creation of an Ordinance to divide the powers of the County Housing and Redevelopment Authority (HRA) and the County Economic Development Authority (EDA). In addition to County Officials, the following individuals were present: OTC Board of Commissioners’ Minutes December 11, 2018 Page 4 Jeff Gaffaney, HRA Executive Director Mikel Olson, HRA Rehab Specialist Andrew Bremseth, City of Fergus Falls Administrator Nick Leonard, Communications and External Relations Director, briefed the Board regarding the HRA’s special meeting on November 28, 2018, and HRA Resolution No. 124 consenting to the adoption of an Otter Tail County Ordinance dividing economic development powers. He presented a revised proposed Ordinance. At 2:20 p.m., Chairman Johnson opened the hearing for public comment. No comments were offered regarding this hearing. Mr. Johnson opened the hearing for comments from Commissioners. Discussion took place regarding the revised language in the proposed Ordinance and the dollars requested from the County for the HRA 2019 budget. The public hearing was closed at 2:29 p.m. OTTER TAIL COUNTY ORDINANCE ESTABLISHING POWERS OF THE COUNTY EDA AND COUNTY HRA Otter Tail County Resolution No. 2018 - 84 Otter Tail County has determined to establish a County Economic Development Authority (the “EDA”) and to transfer some of the powers of the existing County Housing and Redevelopment Authority (the “HRA”) to the EDA. NOW, THEREFORE, the Otter Tail County Board of Commissioners does hereby ordain as follows: SECTION 1. TITILE. This ordinance shall be known as the Otter Tail County Economic Development Authority and Otter Tail County Housing and Redevelopment Authority Powers Ordinance. SECTION 2. EDA POWERS. As authorized by Minnesota Statutes, Section 469.094, the EDA shall have, and there is hereby transferred from the HRA to the EDA, all of the powers of a housing and redevelopment authority under Minnesota Statutes, Sections 469.001 to 469.047 (the “HRA Powers”), but solely in connection with market rate housing programming activities. In the case of any specific ongoing programs or projects affected by such transfer of powers, the County Board shall observe the requirements of Minnesota Statutes, Section 469.094 in order to preserve continuity in the administration of the programs or projects and may provide for the retention by the HRA of otherwise transferred programs or projects. SECTION 3. HRA POWERS. The HRA shall retain all of its powers to establish and manage low income housing projects, Section 8 programs and other income restricted programs and projects and such other ongoing programs or projects as the County Board may determine in the interests of continuity, as well as all HRA Powers in connection with redevelopment activities. SECTION 4. SPECIAL BENEFITS TAX. The power to levy special taxes under Minnesota Statutes, Section 469.033, Subdivision 6, may be exercised by the EDA for the purposes of the HRA Powers transferred to it and by the HRA for the purposes of the HRA Powers retained by it, subject to a combined limit of the tax permitted to be levied under Minnesota Statutes, Section 469.033, Subd. 6, or successor law. Each of the EDA and HRA shall follow the budget procedures required by that section for the exercise of its HRA Powers and the County Board may by resolution establish limits for each in order for the combined limit to be observed. SECTION 5. EFFECTIVE DATE. This ordinance shall be effective January 1, 2019. OTC Board of Commissioners’ Minutes December 11, 2018 Page 5 A motion was offered by Commissioner Rogness and seconded by Commissioner Huebsch to adopt Otter Tail County Resolution No. 2018 – 84. Chairman Johnson called for a roll call vote: Board of County Commissioners YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne D. Johnson X John Lindquist X Betty Murphy X Leland R. Rogness X Adopted this 11th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk Tax Increment Financing (TIF) District Nick Leonard briefed the Board on the City of Battle Lake’s intention to create a redevelopment TIF District pursuant to M.S. 469.175 Subd. 2(5). The public hearing for the creation of the TIF District is scheduled at 7:00 p.m. on Tuesday, February 11, 2019. Recess & Reconvene At 2:43 p.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 2:54 p.m. Glendalough State Park Boundary Expansion Jeff Wiersma, Glendalough State Park Manager, and Chuck Carpenter, District 1 Supervisor, met with the Board and submitted a map outlining a potential statutory boundary change for Glendalough State park. They indicated that a property owner approached the State about acquiring approximately 140 acres of land to add to the park on the northwest side of Blanche Lake. Glendalough State park is currently about 1,931 acres with about 1,000 acres of water acquired in 1924. In order to acquire the property, the State needs to increase the statutory boundaries. Discussion followed regarding Payment in Lieu of Taxes (PILT) and potential uses for the additional park property. Commissioners expressed support for the expansion and development of RV sites and overnight camping. New York Mills Childcare Nick Leonard briefed the Board regarding grants for the New York Mills childcare project. He stressed that there needs to be local commitment from the community for the project moving forward. When completed the project will serve 40 – 50 children. Chemical Addiction Recovery Enterprise (C.A.R.E.) Building Nick Leonard and Administrator John Dinsmore continue to work on the sale of the former C.A.R.E. building located on Western Avenue in Fergus Falls. It is anticipated that a commercial appraisal will be completed by December 13, 2018 and bid specifications for the sale of the building will follow. Association of Minnesota Counties (AMC) Annual Conference Chairman Johnson reported on the recent AMC Annual Conference. He reported on the U.S. Farm Service Agency dollars for rural development, demographics and workers, and the increasing costs of health insurance and education which will be a drain on the State general fund. He reported on counties who are dealing with citizens who are in and out of jail regularly, by helping them with their mental health issues instead of placing them in the jail/corrections setting. Otter Tail County officials indicated that they have started conversations regarding a more appropriate, less costly process for these citizens. OTC Board of Commissioners’ Minutes December 11, 2018 Page 6 SPONSORING AGENCY RESOLUTION Otter Tail County Resolution No. 2018 - 85 Motion by Commissioner Huebsch to offer the following resolution: BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for a “Transportation Alternatives” project identified as Perham to Pelican Rapids Regional Trail – Phase 2 and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT: Charles Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency. Commissioner Rogness seconded the motion which passed on a 4-0 vote to adopt Resolution No. 2018 – 85. Adopted this 11th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk AGREEMENT TO MAINTAIN FACILITY Otter Tail County Resolution No. 2018 - 86 Motion by Commissioner Huebsch to offer the following resolution: WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS: Transportation Alternatives projects receive funding; and WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project proposer; and WHEREAS: Otter Tail County is the sponsoring agency for the Transportation Alternatives project identified as Perham to Pelican Rapids Regional Trail - Phase 2. THEREFORE, BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project. Commissioner Johnson seconded the motion which passed on a 4-0 vote to adopt Resolution No. 2018 – 86. OTC Board of Commissioners’ Minutes December 11, 2018 Page 7 Adopted this 11th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk 2019 Budget Overview Administrator John Dinsmore submitted a County budget overview and timeline for completion of the budget each year. He indicated that County officials have reduced the requested budget to meet the 3.9% proposed net property tax levy and provided levy increase comparisons with other counties. Reappointments - Board of Adjustment Members Motion by Rogness, second by Murphy and unanimously carried to reappoint the Board of Adjustment members for CY2019 as follows: Stephen Schierer, Douglas Larson, Thomas Lee, Darren Newville, and Kenneth Vorderbrugen. Adjournment At 4:14 p.m., a motion was offered by Rogness, seconded by Murphy and unanimously carried to adjourn the Otter Tail County Board of Commissioners meeting. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, December 18, 2018, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 12/11/2018 OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 5 OTC Board of Commissioners’ Minutes December 11, 2018 Exhibit A, Page 6 COMMISSIONER'S VOUCHERS ENTRIES12/13/2018 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:15:05PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-112-110-0000-6572 83.00 REPLACED IDLER PULLEY 20253 Repair And Maintenance Supplies 01-112-102-0000-6572 119.00 REPLACE LID LOCK ASSEMBLY 20488 Repair And Maintenance Supplies 50-000-000-0140-6290 599.73 ACCT 1478400 2116517 Contracted Services. 01-201-000-0000-6396 317.70 TOW CF 18039720 12/7/18 572473 Special Investigation 01-201-000-0000-6396 201.20 TOW CF 18039051 12/1/18 572479 Special Investigation 01-061-000-0000-6406 15.98 A2RJVV5AA0WI1P FOAM TAPE 1136-J9TK-1XFY Office Supplies 01-061-000-0000-6406 15.99 A2RJVV5AA0WI1P ICY DOCK 11GP-1WKT-X4DF Office Supplies 01-061-000-0000-6406 113.94 A2RJVV5AA0WI1P POWER STRIPS 13JN-6TTF-NJ6H Office Supplies 01-705-000-0000-6677 296.99 A2RJVV5AA0WI1P MONITOR 1CPC-6PJJ-GCV6 Office Furniture And Equipment-Minor 50-000-000-0000-6290 12.43 ACCT 160002035 1601743638 Contracted Services 50-390-000-0000-6290 11.33 ACCT 160002035 1601743638 Contracted Services. 50-399-000-0000-6290 32.06 ACCT 160002035 1601743638 Contracted Services. 02-219-000-0000-6369 1,000.00 ACCT 128179 DEATH INVEST TRNG AR012323 Miscellaneous Charges 01-201-000-0000-6304 629.56 UNIT 1308 BRAKE REPAIRS 22664 Repair And Maintenance 10-304-000-0000-6572 14.99 PARTS Repair And Maintenance Supplies 5917 ACE SERVICE 202.005917 7588 ALEX RUBBISH & RECYCLING 599.737588 8803 ALLEN'S AUTO BODY & TOWING 518.908803 14386 AMAZON CAPITAL SERVICES, INC 442.9014386 13620 AMERIPRIDE SERVICES INC 55.8213620 5244 ANOKA CO TREASURY OFFICE 1,000.005244 11472 AUTO FIX 629.5611472 410 AUTO VALUE PERHAM Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 4 Transactions 3 Transactions 1 Transactions 1 Transactions ACE SERVICE ALEX RUBBISH & RECYCLING ALLEN'S AUTO BODY & TOWING AMAZON CAPITAL SERVICES, INC AMERIPRIDE SERVICES INC ANOKA CO TREASURY OFFICE AUTO FIX Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 01-091-000-0000-6369 285.18 PREPARED COPIES OF CASE FILE 71333 Miscellaneous Charges 10-304-000-0000-6572 10.74 SUPPLIES Repair And Maintenance Supplies 01-250-000-0000-6399 65.35 ACCT OTC STS CHAIN/FILES 1014912 Sentence To Serve 01-250-000-0000-6399 18.00 ACCT OTC STS SHARPENING 1020047 Sentence To Serve 01-250-000-0000-6399 47.96 ACCT STS OTC OIL/BAR & CHAIN 1026707 Sentence To Serve 01-250-000-0000-6399 60.89 ACCT STS OTC PARTS 1028255 Sentence To Serve 10-302-000-0000-6350 1,259.73 SPECIAL AGREEMENT Maintenance Contractor 01-091-000-0000-6271 38.50 RESEARCH - KAYLA KULLA 12/3/18 Fraud Investigator Expenses 50-000-000-0110-6290 35.00 DRINKING WATER 71154 Contracted Services. 01-044-000-0000-6304 150.00 TOW UNIT 18947 14996 Repair And Maintenance 01-149-000-0000-6354 7,377.92 UNIT 1505 REPAIRS 1C8B7771 Insurance Claims 01-149-000-0000-6354 550.00 TOW UNIT 1505 1/22/18 29280 Insurance Claims 01-149-000-0000-6354 1,896.62 UNIT 1708 REPAIRS 3BCEB0A5 Insurance Claims 01-149-000-0000-6354 6,248.69 UNIT 1708 REPAIRS D60EA404 Insurance Claims 01-201-000-0000-6396 150.00 TOW CF 18038325 11/26/18 14984 Special Investigation 01-201-000-0000-6396 175.00 TOW CF 18037988 11/21/18 29246 Special Investigation 14.99410 1711 BACHMAN PRINTING 285.181711 242 BATTLE LAKE AUTO PARTS 10.74242 31064 BATTLE LAKE STANDARD 192.2031064 802 BATTLE LAKE/CITY OF 1,259.73802 15487 BELL BANK 38.5015487 1755 BEN HOLZER UNLIMITED WATER LLC 35.001755 31803 BEYER BODY SHOP INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions AUTO VALUE PERHAM BACHMAN PRINTING BATTLE LAKE AUTO PARTS BATTLE LAKE STANDARD BATTLE LAKE/CITY OF BELL BANK BEN HOLZER UNLIMITED WATER LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-201-000-0000-6396 250.00 TOW CF 18039053 12/1/18 29422 Special Investigation 01-250-000-0000-6369 1,589.73 ACCT OTTMN0 2 ROUND TABLES UT1000435836HT Miscellaneous Charges 01-250-000-0000-6399 430.54 ACCT 00785 CHAINS 44304 Sentence To Serve 01-250-000-0000-6399 7.05 ACCT 00785 CAP 44345 Sentence To Serve 01-250-000-0000-6399 52.40 ACCT 00785 PARTS 44374 Sentence To Serve 10-304-000-0000-6572 40.90 PARTS Repair And Maintenance Supplies 10-302-000-0000-6505 2,387.15 CLASS 5 Aggregates 50-399-000-0000-6304 35.00 ACCT 100331 TIRE REPAIR 051799 Repair And Maint-Vehicles 50-399-000-0000-6304 127.50 ACCT 100331 STATIONARY REGEN 051814 Repair And Maint-Vehicles 10-302-000-0000-6514 62,386.61 SALT Salt 01-112-000-0000-6319 340.00 SNOWPLOWING NOV 2018 601 Snow Removal 01-201-000-0000-6304 119.29 UNIT 1808 OIL CHG/MOUNT TIRES 39685 Repair And Maintenance 01-201-000-0000-6304 76.85 UNIT 1701 MOUNT TIRES 39737 Repair And Maintenance 16,798.2331803 262 BOB BARKER COMPANY INC 1,589.73262 533 BOBCAT OF OTTER TAIL COUNTY 530.89533 9528 BRIAN M RIPLEY EXCAVATING 2,387.159528 3423 BUY-MOR PARTS & SERVICE LLC 162.503423 8027 CARGILL INCORPORATED 62,386.618027 11448 CENTRAL CONCRETE CONSTRUCTION 340.0011448 8930 CERTIFIED AUTO REPAIR 196.148930 5580 CITIZENS ADVOCATE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions BEYER BODY SHOP INC BOB BARKER COMPANY INC BOBCAT OF OTTER TAIL COUNTY BRIAN M RIPLEY EXCAVATING BUY-MOR PARTS & SERVICE LLC CARGILL INCORPORATED CENTRAL CONCRETE CONSTRUCTION CERTIFIED AUTO REPAIR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-124-000-0000-6240 31.11 PC MTG AD 11/14/18 17607 Publishing & Advertising 50-000-000-0000-6290 1,183.00 OFFICE CLEANING NOV 2018 PA044421 Contracted Services 10-302-000-0000-6515 23.94 SUPPLIES Signs And Posts 10-304-000-0000-6406 75.18 SUPPLIES Office Supplies 10-304-000-0000-6572 47.94 PARTS Repair And Maintenance Supplies 10-304-000-0000-6572 114.28 SUPPLIES Repair And Maintenance Supplies 01-149-000-0000-6369 46.75 UNIT 18455 GPS REMOVAL 4483 Miscellaneous Charges 01-122-000-0000-6304 24.88 UNIT 19297 TIRE REPAIR 050675 Repair And Maintenance 10-303-000-0000-6278 217.29 RECORD SAMPLING Engineering & Hydrological Testing 10-303-000-0000-6278 6,320.14 TESTING Engineering & Hydrological Testing 01-201-000-0000-6408 39.00 ACCT 4931 DOG FOOD 139092 Canine Supplies 01-061-000-0000-6406 10.70 ACCT 2189988122 SUPPLIES 433529 Office Supplies 01-201-000-0000-6406 112.00 ACCT 2189988555 SUPPLIES 433864 Office Supplies 01-250-000-0000-6406 66.47 ACCT 2189988556 SUPPLIES 433434 Office Supplies 01-250-000-0000-6406 17.20 ACCT 2189988556 SUPPLIES 433475 Office Supplies 01-601-000-0000-6406 50.32 ACCT 28363 SUPPLIES 433413 Office Supplies 31.115580 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 32547 CO OP SERVICES INC 261.3432547 9087 CODE 4 SERVICES, INC 46.759087 32655 COLLEGE WAY AUTO INC 24.8832655 608 COMMISSIONER OF TRANSPORTATION 6,537.43608 32659 COMPANION ANIMAL HOSPITAL 39.0032659 32603 COOPERS TECHNOLOGY GROUP Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions CITIZENS ADVOCATE CLEAN SWEEP COMMERCIAL SERVICES CO OP SERVICES INC CODE 4 SERVICES, INC COLLEGE WAY AUTO INC COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL HOSPITAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-601-000-0000-6406 28.72 ACCT 28363 CARDSTOCK 433473 Office Supplies 14-406-000-0000-6687 5,908.00 ACCT 2189988500 ELECTRIC BASES 433949 Equipment - Court Services 01-112-101-0000-6572 650.00 INSTALL LAMINATE COUNTERTOPS 159230 Repair And Maintenance Supplies 50-000-000-0170-6290 26.50 ACCT 28118 DEC 2018 DEC2018 Contracted Services. 10-304-000-0000-6252 40.75 DRINKING WATER Water And Sewage 01-112-109-0000-6572 2,320.09 ACCT 29176 REPLACE CHARGER E8-16183 Repair And Maintenance Supplies 01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT 299162 County Website 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 299163 County Website 01-044-000-0000-6240 245.70 ACCT 3654 HOMESTEAD NOTICE NOV2018 Publishing & Advertising 01-201-000-0000-6240 251.50 ACCT 5296 RECORDS TECHNICIAN 665505 Publishing & Advertising 02-260-000-0000-6369 4.80 ACCT FERFFNIJAIL NOV 2018 4033203 Miscellaneous Charges 10-301-000-0000-6240 195.84 NOTICE Publishing & Advertising 10-302-000-0000-6350 556.71 SPECIAL AGREEMENT Maintenance Contractor 6,193.4132603 11370 CORNERSTONE COUNTERTOPS 650.0011370 5407 CULLIGAN 26.505407 2364 CULLIGAN OF WADENA 40.752364 687 CUMMINS SALES & SERVICE 2,320.09687 9018 D & T VENTURES LLC 814.009018 35011 DAILY JOURNAL/THE 697.8435011 814 DALTON/CITY OF 556.71814 1496 DAN'S TOWING & REPAIR Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions 1 Transactions COOPERS TECHNOLOGY GROUP CORNERSTONE COUNTERTOPS CULLIGAN CULLIGAN OF WADENA CUMMINS SALES & SERVICE D & T VENTURES LLC DAILY JOURNAL/THE DALTON/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-201-000-0000-6304 96.00 UNIT 1608 MOUNT TIRES 44919 Repair And Maintenance 01-201-000-0000-6304 40.95 UNIT 1707 OIL CHANGE 45170 Repair And Maintenance 10-302-000-0000-6350 1,092.02 SPECIAL AGREEMENT Maintenance Contractor 50-399-000-0000-6290 312.43 ACCT 223 TIPPING FEES NOV 2018 3408 Contracted Services. 22-622-000-0617-6369 637.50 PER DIEM DITCH 17 12/18/18 Miscellaneous Charges 22-622-000-0617-6369 81.75 MILEAGE DITCH 17 12/18/18 Miscellaneous Charges 22-622-000-0617-6369 24.80 MEALS DITCH 17 12/18/18 Miscellaneous Charges 10-302-000-0000-6350 465.71 SPECIAL AGREEMENT Maintenance Contractor 01-507-000-0000-6253 116.12 ACCT 1122 DEC2018 Garbage 10-303-000-0000-6342 9,287.55 2019 SUBSCRIPTION Service Agreements 10-302-000-0000-6350 2,000.00 SERVICE Maintenance Contractor 22-622-000-0616-6369 900.00 REMOVE BEAVER DAMS 450741 Miscellaneous Charges 22-622-000-0631-6369 1,200.00 REMOVE BEAVER DAMS 450741 Miscellaneous Charges 22-622-000-0641-6369 200.00 REMOVE BEAVER DAMS 450741 Miscellaneous Charges 22-622-000-0643-6369 1,000.00 REMOVE BEAVER DAMS 450741 Miscellaneous Charges 22-623-000-0602-6369 1,200.00 REMOVE BEAVER DAMS 450741 Miscellaneous Charges-Judicial Ditch 2 136.951496 818 DEER CREEK/CITY OF 1,092.02818 14946 DEM-CON MATERIALS RECOVERY LLC 312.4314946 15245 DENBROOK/GARY 744.0515245 819 DENT/CITY OF 465.71819 1261 DENZEL'S REGION WASTE INC 116.121261 3512 DLT SOLUTIONS INC 9,287.553512 13736 DM ENTERPRISES Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions DAN'S TOWING & REPAIR DEER CREEK/CITY OF DEM-CON MATERIALS RECOVERY LLC DENBROOK/GARY DENT/CITY OF DENZEL'S REGION WASTE INC DLT SOLUTIONS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba County Ditch Fund Copyright 2010-2017 Integrated Financial Systems 01-201-000-0000-6526 184.50 RAINCOAT/PANTS/GEAR 11/21/18 Uniforms 01-201-000-0000-6397 36.00 12 SHERIFF PLATES 12/18/18 Vehicle License - Tabs 10-303-000-0000-6683 288.00 T-SAP 056-601-054 PARCEL NO. #Right Of Way, Ect. 10-303-000-0000-6683 336.00 P-SAP 056-601-054 PARCEL NO. #Right Of Way, Ect. 10-303-000-0000-6683 1,500.00 D-SAP 056-601-054 PARCEL NO. #Right Of Way, Ect. 01-091-000-0000-6330 328.09 MILEAGE - COURT CASE/MCAA MTG 12/7/18 Mileage 01-091-000-0000-6331 33.68 MEALS - MCAA MEETING 12/7/18 Meals And Lodging 10-302-000-0000-6350 669.13 SPECIAL AGREEMENT Maintenance Contractor 10-302-000-0000-6500 2,455.67 SALT MOISTURE ANALYZER Supplies 10-302-000-0000-6350 396.12 SPECIAL AGREEMENT Maintenance Contractor 10-304-000-0000-6572 6.50 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 0.84 PARTS Repair And Maintenance Supplies 6,500.0013736 13965 DOLL/CARLA 184.5013965 4155 DRIVER & VEHICLE SERVICES 36.004155 15481 DUTCHUK/JOHN W & KAY M 2,124.0015481 1989 ELDIEN/MICHELLE M 361.771989 827 ELIZABETH/CITY OF 669.13827 14141 ENCORE SCIENTIFIC, LLC 2,455.6714141 829 ERHARD/CITY OF 396.12829 364 EVERTS LUMBER CO Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions DM ENTERPRISES DOLL/CARLA DRIVER & VEHICLE SERVICES DUTCHUK/JOHN W & KAY M ELDIEN/MICHELLE M ELIZABETH/CITY OF ENCORE SCIENTIFIC, LLC ERHARD/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6251 2,935.64 PROPANE Gas And Oil - Utility 10-304-000-0000-6572 584.69 PARTS - ACCT #13025 Repair And Maintenance Supplies 10-304-000-0000-6572 6.29 SUPPLIES - ACCT #13025 Repair And Maintenance Supplies 10-304-000-0000-6572 11.87 PARTS Repair And Maintenance Supplies 01-705-000-0000-6241 435.00 MEMBERSHIP RENEWAL 12766 Membership Dues 10-302-000-0000-6350 570.00 SERVICE Maintenance Contractor 50-000-000-0130-6863 6,060.00 HAULING CHARGES NOV 2018 40457 Leachate Disposal 01-044-000-0000-6304 276.19 UNIT 18947 2 TIRES 349432 Repair And Maintenance 01-112-000-0000-6572 134.47 ACCT 124891 DRINKING FAUCET 6201567 Repair And Maintenance Supplies 50-000-000-0000-6330 65.40 MILEAGE - NOV 2018 NOV2018 Mileage 7.34364 35594 FARMERS CO OP OIL ASSN 2,935.6435594 373 FARNAM'S GENUINE PARTS INC 590.98373 2997 FASTENAL COMPANY 11.872997 5857 FERGUS FALLS CHAMBER OF COMMERCE 435.005857 2153 FERGUS POWER PUMP INC 6,630.002153 35018 FERGUS TIRE CENTER 276.1935018 14876 FERGUSON ENTERPRISES INC #1657 134.4714876 8002 FIELD/TERRY 65.408002 2497 FORCE AMERICA DISTRIBUTING LLC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions EVERTS LUMBER CO FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS FALLS CHAMBER OF COMMERCE FERGUS POWER PUMP INC FERGUS TIRE CENTER FERGUSON ENTERPRISES INC #1657 FIELD/TERRY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6572 120.19 PARTS Repair And Maintenance Supplies 01-122-000-0000-6677 4,498.67 ACCT 1222390 AUGERS/HANDLES 446859-00 Office Furniture And Equipment-Minor 01-043-000-0000-6240 41.70 ACCT 46896 FARM PROPERTY TAX 2056143 Publishing & Advertising 01-044-000-0000-6240 97.30 ACCT 176140 HOMESTEAD NOTICE 2052245 Publishing & Advertising 01-063-000-0000-6240 20.85 ACCT 46896 SAMPLE BALLOT ADD 2056143 Publishing & Advertising 01-063-000-0000-6240 693.75 ACCT 46896 SAMPLE BALLOT 2056143 Publishing & Advertising 01-124-000-0000-6240 76.45 ACCT 352588 PC MTG 11/14/18 2054975 Publishing & Advertising 10-301-000-0000-6240 300.60 NOTICE Publishing & Advertising 50-000-000-0000-6240 300.50 ACCT 381391 RECYCLING ADS 2055552 Publishing & Advertising 01-127-000-0000-6406 80.33 ACCT OTTE30 BLACK INK 183433 Office Supplies 10-303-000-0000-6342 22.48 SERVICE AGREEMENT Service Agreements 01-112-109-0000-6572 4,100.00 ACCT OTT100 HVAC PROGRAMMING 104205 Repair And Maintenance Supplies 01-112-101-0000-6572 3,400.00 ACCT OTT100 DDC MONITORING 104206 Repair And Maintenance Supplies 01-201-000-0000-6526 134.96 ACCT 1002151493 JACKET 011311491 Uniforms BREDMAN/DION9097 01-201-000-0000-6526 150.26 ACCT 5290418 PANTS & BELTS 011334912 Uniforms 01-201-000-0000-6526 93.42 ACCT 5287917 RIPSTOP PANTS 011348878 Uniforms EIFERT/ZACH11450 01-201-000-0000-6526 62.10 ACCT 5290418 CARGO PANTS 011352757 Uniforms SHEILS/RICK1897 01-250-000-0000-6526 31.50 ACCT 5287917 CREW NECK S/S 011208334 Uniforms 01-250-000-0000-6526 72.00 ACCT 5287917 POLOS 011294107 Uniforms 01-250-000-0000-6526 127.38 ACCT 5287917 PANTS 011349184 Uniforms 120.192497 6574 FORESTRY SUPPLIERS INC 4,498.676574 14517 FORUM COMMUNICATIONS COMPANY 1,531.1514517 15050 FRANZ REPROGRAPHICS INC 102.8115050 2 G & R CONTROLS 7,500.002 392 GALLS LLC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 7 Transactions 2 Transactions 2 Transactions - FORCE AMERICA DISTRIBUTING LLC FORESTRY SUPPLIERS INC FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC G & R CONTROLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-250-000-0000-6526 76.50 ACCT 5287917 PANTS/EARPIECE 011350025 Uniforms 01-250-000-0000-6526 56.25 ACCT 5287917 STRYKE PANTS 011354612 Uniforms 01-250-000-0000-6526 257.98 ACCT 5287917 JACKET/POLOS 011374392 Uniforms 01-250-000-0000-6526 133.58 ACCT 5287917 JOB SHIRTS/LOGO 011375012 Uniforms 01-605-000-0000-6140 75.00 PER DIEM 12/5/18 Per Diem 01-605-000-0000-6330 27.25 MILEAGE 12/5/18 Mileage 01-112-000-0000-6275 5.40 ACCT MN01166 4 TICKETS 8111251 Fiber Locating Service 01-112-106-0000-6572 4,979.92 REPLACED A/C COMPRESSOR 13375 Repair And Maint Supplies 01-112-101-0000-6572 415.68 ACCT 813640729 FILTERS 9011138212 Repair And Maintenance Supplies 01-044-000-0000-6342 249.80 AGREE 013-1212517-000 23819328 Service Agreements 10-304-000-0000-6671 19,210.00 FERGUS COLD STORAGE PANELS Buildings - Capital Improvements 10-304-000-0000-6300 100.00 SERVICE Building And Grounds Maintenance 10-304-000-0000-6572 46.60 SUPPLIES Repair And Maintenance Supplies 1,132.93392 11506 GILL/DONNA 102.2511506 5089 GOPHER STATE ONE CALL 5.405089 5183 GRAHAM REFRIGERATION, INC 4,979.925183 52564 GRAINGER INC 415.6852564 13522 GREATAMERICA FINANCIAL SVCS 249.8013522 13915 HANSON SILO COMPANIES 19,210.0013915 9453 HAWES SEPTIC TANK PUMPING LLC 100.009453 983 HENNING AUTO PARTS INC Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions GALLS LLC GILL/DONNA GOPHER STATE ONE CALL GRAHAM REFRIGERATION, INC GRAINGER INC GREATAMERICA FINANCIAL SVCS HANSON SILO COMPANIES HAWES SEPTIC TANK PUMPING LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6572 16.58 PARTS Repair And Maintenance Supplies 10-304-000-0000-6565 19.74 ANTI-FREEZE Fuels - Diesel 10-304-000-0000-6572 26.97 SUPPLIES Repair And Maintenance Supplies 10-302-000-0000-6350 1,846.80 SPECIAL AGREEMENT Maintenance Contractor 01-091-000-0000-6273 123.17 MILEAGE - MFWCAA BOARD MTG 11/16/18 Collections Officer Expenses 01-091-000-0000-6271 54.50 MILEAGE - HOME VISITS 11/7/18 Fraud Investigator Expenses 02-612-000-0000-6140 75.00 PER DIEM 12/10/18 Per Diem 02-612-000-0000-6330 32.70 MILEAGE 12/10/18 Mileage 02-612-000-0000-6369 129.97 AIS FACEBOOK ADS 12/10/18 Miscellaneous Charges 01-201-000-0000-6526 43.14 FIREARM GRIP 10/30/18 Uniforms 01-041-000-0000-6240 9,328.16 OTC FINANCIAL STATEMENT 2017 1811249 Publishing & Advertising 01-043-000-0000-6240 64.00 FARM PROPERTY TAX NOTICE 1811150 Publishing & Advertising 01-044-000-0000-6240 144.00 HOMESTEAD NOTICE 1811189 Publishing & Advertising 01-063-000-0000-6240 1,128.04 SAMPLE BALLOT 1811028 Publishing & Advertising 01-124-000-0000-6240 41.63 PC MTG 11/14/18 1811029 Publishing & Advertising 10-301-000-0000-6240 96.00 NOTICE Publishing & Advertising 63.18983 985 HENNING HARDWARE 46.71985 32661 HENNING/CITY OF 1,846.8032661 6914 HERMAN/CRYSTAL 123.176914 37198 HOLO/SANDY 54.5037198 13642 HORGEN/JERRY 237.6713642 8714 HUCKEBY/ROBERT 43.148714 70 INDEPENDENT/THE Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions HENNING AUTO PARTS INC HENNING HARDWARE HENNING/CITY OF HERMAN/CRYSTAL HOLO/SANDY HORGEN/JERRY HUCKEBY/ROBERT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0000-6240 40.00 RECYCLE DAY AD 1811147 Publishing & Advertising 50-000-000-0000-6240 40.00 HOLIDAY LIGHTS RECYCLING AD 1811172 Publishing & Advertising 50-000-000-0000-6240 78.00 NEW HOURS AD 1811205 Publishing & Advertising 50-000-000-0000-6240 78.00 NEW HOURS AD 1811261 Publishing & Advertising 10-302-000-0000-6350 50.00 SERVICE Maintenance Contractor 10-303-000-0000-6369 100.00 BEAVER TRAPPING Miscellaneous Charges 50-399-000-0000-6426 149.99 STEEL TOE BOOTS 12/10/18 Clothing Allowance 10-303-000-0000-6278 8,598.72 SERVICE Engineering & Hydrological Testing 10-303-000-0000-6683 816.00 T-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 720.00 P-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 22-622-000-0655-6369 800.00 TRAPPED 8 BEAVERS IN DITCH 55 12/18/18 Miscellaneous Charges 10-303-000-0000-6683 686.00 T-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 672.00 P-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 651.00 D-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 01-507-000-0000-6251 243.90 ACCT 700285 LP GASCOMMERCIAL 75571 Gas And Oil - Utility 10-304-000-0000-6251 1,013.70 PROPANE Gas And Oil - Utility 11,037.8370 10563 JENSEN/JAY 150.0010563 2945 JOHNSON/DEAN 149.992945 9584 KADRMAS LEE & JACKSON INC 8,598.729584 15483 KROG ET AL/GERALD R 1,536.0015483 15197 KUGLER/DOUGLAS 800.0015197 15484 LACOURSIERE/STEVEN C & DAWN E 2,009.0015484 10350 LAKES AREA COOPERATIVE Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions INDEPENDENT/THE JENSEN/JAY JOHNSON/DEAN KADRMAS LEE & JACKSON INC KROG ET AL/GERALD R KUGLER/DOUGLAS LACOURSIERE/STEVEN C & DAWN E Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6406 16.98 SUPPLIES Office Supplies 01-031-000-0000-6242 15.00 ACCT 36093 RECORDKEEPING TRNG 88385 Registration Fees CZECH/KAREN3229 50-399-000-0000-6291 500.00 CARDBOARD 12/5/18 72720 Contract Transportation 50-399-000-0000-6291 500.00 CARDBOARD 12/10/18 72730 Contract Transportation 50-399-000-0000-6291 550.00 PAPER 12/12/18 72736 Contract Transportation 01-031-000-0000-6342 369.14 ACCT OT22 CN 150012-01 355573 Service Agreements 10-304-000-0000-6342 22.01 SERVICE AGREEMENT Service Agreements 50-000-000-0130-6858 15,660.57 ACCT 56532 TIRE DISPOSAL 1493152 Tire Disposal 01-201-000-0000-6396 290.00 TOW CF 18039611 12/7/18 8279 Special Investigation 10-302-000-0000-6515 7.98 SUPPLIES Signs And Posts 10-304-000-0000-6406 68.91 SUPPLIES Office Supplies 10-304-000-0000-6572 159.88 SUPPLIES Repair And Maintenance Supplies 50-399-000-0000-6304 107.84 ACCT 23-52A28 GLOVES 0271988-IN Repair And Maint-Vehicles 50-399-000-0000-6426 54.95 ACCT 23-52A28 BOMBER JACKET 0271993-IN Clothing Allowance 01-201-000-0000-6526 178.00 POLO SHIRTS & EMBROIDERY 18722 Uniforms 1,274.5810350 41450 LAKES COUNTRY SERVICE CO OP 15.0041450 81 LARRY OTT INC TRUCK SERVICE 1,550.0081 3063 LIBERTY BUSINESS SYSTEMS FARGO 391.153063 10094 LIBERTY TIRE RECYCLING LLC 15,660.5710094 5837 LITTLE BEAR TOWING 290.005837 41638 LOCATORS & SUPPLIES INC 399.5641638 6934 LONG WEEKEND SPORTSWEAR Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions LAKES AREA COOPERATIVE LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LIBERTY BUSINESS SYSTEMS FARGO LIBERTY TIRE RECYCLING LLC LITTLE BEAR TOWING LOCATORS & SUPPLIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 10-302-000-0000-6515 14,319.50 SIGNS Signs And Posts 10-303-000-0000-6501 674.34 SIGNS Engineering And Surveying Supplies 01-122-000-0000-6342 164.92 ACCT 35700038 CN 500-0491119 371605684 Service Agreements 01-250-000-0000-6342 278.62 ACCT 35700038 CN 500-0461307 372490094 Service Agreements 01-061-000-0000-6342 7,880.31 ACCT OT00 CN 115529-02 5810211 Service Agreements 01-061-000-0000-6686 789.75 ACCT OT00 JUCTION BOX/CAMERA 5812443 Computer Software 01-061-000-0000-6342 660.00 ACCT OT00 ANYCONNECT PLUS 5830087 Service Agreements 10-302-000-0000-6505 138.60 CLASS 5 Aggregates 10-304-000-0000-6406 7.92 SUPPLIES Office Supplies 10-304-000-0000-6572 17.60 PARTS Repair And Maintenance Supplies 50-000-000-0130-6306 5.18 ACCT 984898 BELT 075111/1 Repair/Maint. Equip 50-000-000-0130-6300 25.98 ACCT 984898 DAY BULBS 075138/1 Building And Grounds Maintenance 01-205-000-0000-6273 500.00 EXAM J BULAND-ARNETT 2018-1010 3040 Coroner Expense 01-250-000-0000-6449 9,337.74 HEALTHCARE SERVICES DEC 2018 3649 Medical Agreements 178.006934 511 M-R SIGN COMPANY INC. 14,993.84511 36132 MARCO INC ST LOUIS 443.5436132 2721 MARCO TECHNOLOGIES LLC 9,330.062721 1026 MARK SAND & GRAVEL CO 138.601026 9930 MARKS FLEET SUPPLY INC 56.689930 4027 MCGEE MD/MICHAEL B 500.004027 10425 MEND CORRECTIONAL CARE 9,337.7410425 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 3 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions LONG WEEKEND SPORTSWEAR M-R SIGN COMPANY INC. MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MARKS FLEET SUPPLY INC MCGEE MD/MICHAEL B MEND CORRECTIONAL CARE Otter Tail County Auditor MN ST COMMUNITY AND TECHNICAL COLLEGE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0130-6306 110.25 ACCT 169818 PARTS 1811781 Repair/Maint. Equip 84-000-000-9520-2100 248.84 TRAVEL REIMBURSEMENT FOR TRIAL 12/18/18 Local Victim Assistance Program 01-044-000-0000-6304 9.00 ACCT 2607 CAR WASH 1827H Repair And Maintenance 01-044-000-0000-6304 29.70 ACCT 2607 OIL CHANGE 703260 Repair And Maintenance 01-201-000-0000-6304 32.48 ACCT 2900 REPLACE HEADLIGHT 701676 Repair And Maintenance 01-201-000-0000-6304 33.08 ACCT 2900 OIL CHANGE 703243 Repair And Maintenance 13-012-000-0000-6455 97.50 ACCT F002603 CORPORATIONS BOOK 947247 Reference Books & Literature 13-012-000-0000-6455 427.00 ACCT F002603 REFERENCE BOOKS 947993 Reference Books & Literature 01-201-000-0000-6341 300.00 ACCT 14081 BARNESVILLE TOWER 313431 Radio Tower Rental 01-201-000-0000-6341 300.00 ACCT 14081 NYM TOWER 46981 Radio Tower Rental 01-201-000-0000-6341 300.00 ACCT 14081 AMOR TOWER 47111 Radio Tower Rental 01-201-000-0000-6305 1,000.00 F.A.T.S. SIMULATOR 00766955 Electronic Devices - Maint. 01-042-000-0000-6369 146.36 DRIVERS MANUALS 3423 Miscellaneous Charges 10-304-000-0000-6572 40.60 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 85.98 PARTS Repair And Maintenance Supplies 948 MIDWEST MACHINERY CO 110.25948 999999000 MILTON/DONALD 248.84999999000 42863 MINNESOTA MOTOR COMPANY 104.2642863 3147 MN CONTINUING LEGAL EDUCATION 524.503147 2817 MN DEPT OF TRANSPORTATION 900.002817 9256 1,000.009256 13121 MNDRIVERSMANUALS.COM 146.3613121 1056 NAPA OF PERHAM Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions MN ST COMMUNITY AND TECHNICAL COLLEGE MIDWEST MACHINERY CO MILTON/DONALD MINNESOTA MOTOR COMPANY MN CONTINUING LEGAL EDUCATION MN DEPT OF TRANSPORTATION MNDRIVERSMANUALS.COM Otter Tail County Auditor NORTHERN IRRIGATION CONTRACTORS INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 01-121-000-0000-6304 39.95 ACCT 9988605 OIL CHANGE 6199931 Repair And Maintenance 01-201-000-0000-6304 36.96 ACCT 7365421 DISABLE RUN LIGHT 6197277 Repair And Maintenance 01-201-000-0000-6304 147.84 ACCT 7365421 REPLACED FUSE 6197891 Repair And Maintenance 01-201-000-0000-6304 293.64 ACCT 7365421 WIPER REPAIRS 6198164 Repair And Maintenance 01-201-000-0000-6304 84.71 ACCT 7365421 OIL CHG/WIPERS 6198518 Repair And Maintenance 01-201-000-0000-6304 168.00 ACCT 7365421 CHECKED CODES 6198522 Repair And Maintenance 01-705-000-0000-6560 53.83 ACCT OTTE021 OIL/ROTATE 6198058 Gasoline & Oil - Vehicle 10-304-000-0000-6306 200.35 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 267.40 PARTS Repair And Maintenance Supplies 01-201-000-0000-6171 35.00 CPR TRAINING 112618 Tuition And Education Expenses WAGNER/SCOTT8919 01-112-000-0000-6485 767.17 ACCT 655-790197 SUPPLIES 64333 Custodian Supplies 10-302-000-0000-6350 1,530.97 SPECIAL AGREEMENT Maintenance Contractor 10-304-000-0000-6572 52.95 SUPPLIES Repair And Maintenance Supplies 01-112-102-0000-6572 325.00 WASHER REPAIR 4510 Repair And Maintenance Supplies 10-302-000-0000-6675 123,868.00 2019 MACK TRUCK, UNIT #408 Machinery And Automotive Equipment 126.581056 43227 NELSON AUTO CENTER 1,292.6843227 591 NELSON/DEAN 35.00591 595 NETWORK SERVICES COMPANY 767.17595 849 NEW YORK MILLS/CITY OF 1,530.97849 1843 52.951843 14890 NORTHERN LAUNDRY SYSTEMS 325.0014890 10104 NUSS TRUCK & EQUIPMENT Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 9 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions NORTHERN IRRIGATION CONTRACTORS INC NAPA OF PERHAM NELSON AUTO CENTER NELSON/DEAN NETWORK SERVICES COMPANY NEW YORK MILLS/CITY OF NORTHERN LAUNDRY SYSTEMS Otter Tail County Auditor OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-302-000-0000-6675 123,868.00 2019 MACK TRUCK, UNIT #407 Machinery And Automotive Equipment 10-304-000-0000-6572 149.39 PARTS Repair And Maintenance Supplies 01-061-000-0000-6201 2,100.00 ACCT 100A05602 NOV 2018 18110435 Communication Fees - 01-605-000-0000-6140 75.00 PER DIEM 12/5/18 Per Diem 01-605-000-0000-6330 26.16 MILEAGE 12/5/18 Mileage 01-112-108-0000-6572 77.00 SERVICED BOILER 10795 Repair And Maintenance Supplies 01-149-000-0000-6354 3,650.00 REPLACE LIGHT POLE CSAH 1 11048 Insurance Claims 50-000-000-0000-6379 40.00 ACCT O2416 HEP B VACCINE 494 Miscellaneous Charges FIELD/TERRY8002 01-201-000-0000-6396 30.00 ACCT 140 COMPUTER DISPOSAL NOV2018 Special Investigation 01-201-000-0000-6396 266.84 ACCT 422 REMOVED HORSES 2384 Special Investigation 01-201-000-0000-6304 32.30 UNIT 1801 OIL CHANGE 112515 Repair And Maintenance 01-112-000-0000-6369 3,358.75 SNOW REMOVAL NOV 2018 7668 Miscellaneous Charges 247,885.3910104 4106 OFFICE OF MN.IT SERVICES 2,100.004106 14932 OLSON/BRENDA 101.1614932 10890 OTTER ELECTRIC LLC 3,727.0010890 115 OTTER TAIL CO PUBLIC HEALTH 40.00115 44164 OTTER TAIL CO SOLID WASTE 30.0044164 126 OTTER TAIL CO TREASURER 266.84126 49008 OTTER TAIL TIRE 32.3049008 6351 Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions NUSS TRUCK & EQUIPMENT OFFICE OF MN.IT SERVICES OLSON/BRENDA OTTER ELECTRIC LLC OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER OTTER TAIL TIRE Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-112-110-0000-6369 345.00 SNOW REMOVAL NOV 2018 7677 Miscellaneous Charges 50-000-000-0120-6278 66.00 ACCT 10-106029 ANALYSIS 18100235499 Engineering & Hydrological Testing 50-000-000-0130-6278 4,952.00 ACCT 10-106029 ANALYSIS 18100236914 Engineering & Hydrological Testing 10-304-000-0000-6251 427.65 PROPANE Gas And Oil - Utility 10-302-000-0000-6350 1,017.07 SPECIAL AGREEMENT Maintenance Contractor 50-000-000-0140-6290 260.00 4 SHIFTS NOV2018 Contracted Services. 01-044-000-0000-6240 208.65 HOMESTEAD NOTICE NOV2018 Publishing & Advertising 10-301-000-0000-6240 128.40 NOTICE Publishing & Advertising 50-000-000-0000-6240 37.00 RECYCLES DAY AD NOV2018 Publishing & Advertising 50-000-000-0000-6240 37.00 RECYCLE LIGHTS AD NOV2018 Publishing & Advertising 50-000-000-0000-6240 192.60 HENNING TSF HOURS AD NOV2018 Publishing & Advertising 01-043-000-0000-6240 74.00 ACCT 326 FARM TAX NOTICE 75046 Publishing & Advertising 01-044-000-0000-6240 222.00 HOMESTEAD NOTICE 75131 Publishing & Advertising 10-301-000-0000-6240 111.00 NOTICE Publishing & Advertising 50-000-000-0000-6240 46.25 ACCT 135 AMERICA RECYCLES DAY 75045 Publishing & Advertising 50-000-000-0000-6240 46.25 ACCT 135 HOLIDAY LIGHTS 75188 Publishing & Advertising 10-302-000-0000-6350 2,171.95 SPECIAL AGREEMENT Maintenance Contractor 3,703.756351 6259 PACE ANALYTICAL SERVICES INC 5,018.006259 45022 PARK REGION CO OP 427.6545022 862 PARKERS PRAIRIE/CITY OF 1,277.07862 156 603.65156 45047 PELICAN RAPIDS PRESS 499.5045047 864 PELICAN RAPIDS/CITY OF 2,171.95864 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 2 Transactions 5 Transactions 5 Transactions 1 Transactions OUTDOOR RENOVATIONS LANDSCAPE & NURSERY PAW PUBLICATIONS LLC BATTLE LAKE REVIEW PACE ANALYTICAL SERVICES INC PARK REGION CO OP PARKERS PRAIRIE/CITY OF PELICAN RAPIDS PRESS PELICAN RAPIDS/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-705-000-0000-6241 435.00 MEMBERSHIP RENEWAL 12/18/18 Membership Dues 10-302-000-0000-6350 3,843.17 SPECIAL AGREEMENT Maintenance Contractor 01-201-000-0000-6304 31.71 BRING GAS TO UNIT 1610 0017522 Repair And Maintenance 01-112-109-0000-6572 934.20 REPLACE COMPRESSOR TERMINALS S48212 Repair And Maintenance Supplies 01-250-000-0000-6452 73.06 ACCT 10045 TUBE SOCKS 15896 Prisioners Clothing Cost 01-250-000-0000-6491 1,533.30 ACCT 10045 SUPPLIES 15940 Jail Supplies 01-250-000-0000-6452 342.21 ACCT 10045 WHITE T-SHIRTS 15946 Prisioners Clothing Cost 01-250-000-0000-6452 62.91 ACCT 10045 UNIFORM SHIRTS 15991 Prisioners Clothing Cost 01-250-000-0000-6491 454.30 ACCT 10045 MATTRESS COVERS 16046 Jail Supplies 50-000-000-0160-6861 250.00 PHARMACEUTICALS DISPOSAL 2018-44 Perham Processing Incinerator 10-304-000-0000-6572 548.50 SERVICE Repair And Maintenance Supplies 50-000-000-0150-6290 8.50 ACCT 376004 376004-11/18 Contracted Services. 45338 PERHAM AREA CHAMBER OF COMM 435.0045338 867 PERHAM/CITY OF 3,843.17867 475 PETE'S AMOCO 31.71475 8756 PETERSON MECHANICAL INC 934.208756 11290 PHOENIX SUPPLY 2,465.7811290 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 250.0011107 12526 PRECISE MRM LLC 548.5012526 3730 PREMIUM WATERS INC 8.503730 15407 PSICK CAPITOL SOLUTIONS INC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions PERHAM AREA CHAMBER OF COMM PERHAM/CITY OF PETE'S AMOCO PETERSON MECHANICAL INC PHOENIX SUPPLY PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PREMIUM WATERS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-002-000-0000-6818 3,000.00 GOV AFFAIRS DEC 2018 2018-003 Board Contingency 10-304-000-0000-6572 7.64 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 400.91 PARTS Repair And Maintenance Supplies 01-112-000-0000-6572 86.76 ACCT 0313001 TIRE CHAIN P66927 Repair And Maintenance Supplies 10-304-000-0000-6572 2,301.26 PARTS Repair And Maintenance Supplies 01-201-000-0000-6385 670.00 SEARCHSTICK POLE 74850 Entry Team Srt 10-301-000-0000-6242 210.00 REGISTRATION Registration Fees 01-605-000-0000-6140 75.00 PER DIEM 12/5/18 Per Diem 01-201-000-0000-6171 80.00 BOOKS - SURVIVING LAW ENFORCE 18-1831 Tuition And Education Expenses 10-302-000-0000-6350 604.90 SPECIAL AGREEMENT Maintenance Contractor 3,000.0015407 1099 QUICK'S NAPA AUTO PARTS 408.551099 9166 RDO EQUIPMENT CO 86.769166 8622 RDO TRUCK CENTER CO 2,301.268622 9337 RECONROBOTICS INC 670.009337 9547 REGENTS OF THE UNIVERSITY OF MN 210.009547 12946 RETHEMEIER/CAROL 75.0012946 15486 RICHTER CONSULTING, LLC/BRENT 80.0015486 869 RICHVILLE/CITY OF 604.90869 12652 RMB ENVIRONMENTAL LABORATORIES INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PSICK CAPITOL SOLUTIONS INC QUICK'S NAPA AUTO PARTS RDO EQUIPMENT CO RDO TRUCK CENTER CO RECONROBOTICS INC REGENTS OF THE UNIVERSITY OF MN RETHEMEIER/CAROL RICHTER CONSULTING, LLC/BRENT RICHVILLE/CITY OF Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Copyright 2010-2017 Integrated Financial Systems 02-612-000-0000-6369 2,470.00 ACCT OTAISTF PRESENTATIONS NOV2018 Miscellaneous Charges 10-303-000-0000-6683 168.00 T-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 384.00 P-SAP 056-601-054, PARCEL NO.Right Of Way, Ect. 50-000-000-0170-6306 400.00 MAKE SKID STEER PLATE 1128 Repair/Maint. Equip 10-302-000-0000-6350 594.19 SPECIAL AGREEMENT Maintenance Contractor 01-250-000-0000-6432 3,557.86 SKOLTE, GERALD D 18479956 8/16/18 Medical Incarcerated 01-044-000-0000-6304 162.25 PAINT REPAIR 23908 Repair And Maintenance 01-605-000-0000-6140 75.00 PER DIEM 12/5/18 Per Diem 01-605-000-0000-6330 24.53 MILEAGE 12/5/18 Mileage 10-303-000-0000-6683 192.00 T-SAP 056-604-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 240.00 P-SAP 056-604-054, PARCEL NO.Right Of Way, Ect. 10-303-000-0000-6683 4,305.00 D-SAP 056-604-054, PARCEL NO.Right Of Way, Ect. 01-201-000-0000-6526 695.84 GUN/HOLSTER/MAGS 186861 Uniforms 2,470.0012652 15482 ROCHOLL/TRAVIS & JENNY 552.0015482 15478 ROGER'S WELDING 400.0015478 870 ROTHSAY/CITY OF 594.19870 11447 SANFORD HEALTH FARGO REGION 3,557.8611447 10885 SCHMITZ BODY PAINT AND REPAIR INC 162.2510885 11508 SCHWARTZ/STEVEN 99.5311508 15485 SEM/LOREN D & KRISTI L 4,737.0015485 7604 SIOUX SALES COMPANY, INC Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions RMB ENVIRONMENTAL LABORATORIES INC ROCHOLL/TRAVIS & JENNY ROGER'S WELDING ROTHSAY/CITY OF SANFORD HEALTH FARGO REGION SCHMITZ BODY PAINT AND REPAIR INC SCHWARTZ/STEVEN SEM/LOREN D & KRISTI L Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems SEIM/GREG4026 01-112-000-0000-6572 299.75 WINDOW CLEANING 24941 Repair And Maintenance Supplies 50-000-000-0170-6300 1,984.00 ACCT OTT0003 BUMPER SYSTEM 759988 Building And Grounds Maintenance 01-112-106-0000-6485 679.00 ACCT 00224001 ICE MELT 815430 Custodian Supplies 01-112-101-0000-6572 51.00 ACCT 00224002 METAL POLISH 821378-1 Repair And Maintenance Supplies 01-112-106-0000-6485 331.06 ACCT 00224001 SUPPLIES 822026 Custodian Supplies 01-112-000-0000-6572 679.00 ACCT 00224000 ICE MELT 822966 Repair And Maintenance Supplies 01-112-000-0000-6572 675.00 ACCT 00224002 ICE MELT 822968 Repair And Maintenance Supplies 10-304-000-0000-6572 1,479.22 SUPPLIES Repair And Maintenance Supplies 01-112-106-0000-6253 210.34 ACCT 1496 NOV2018 Garbage 01-112-109-0000-6253 114.08 ACCT 4532 NOV2018 Garbage 50-000-000-0110-6291 1,282.00 ACCT 20479 BATTLE LAKE NOV2018 Contract Transportation 50-000-000-0120-6291 1,005.00 ACCT 20489 HENNING NOV2018 Contract Transportation 50-000-000-0130-6291 1,383.00 ACCT 20487 NYM NOV2018 Contract Transportation 50-000-000-0150-6291 1,150.00 ACCT 20477 PELICAN RAPIDS NOV2018 Contract Transportation 10-304-000-0000-6300 2,489.68 SERVICE Building And Grounds Maintenance 01-013-000-0000-6262 1,055.49 56-JB-17-3367 A KLIMP 11/13/18 Public Defender 695.847604 13660 SQUEEGEE SQUAD 299.7513660 15082 STAR EQUIPMENT INC 1,984.0015082 48183 STEINS INC 3,894.2848183 166 STEVE'S SANITATION INC 5,144.42166 10865 STOLL ELECTRIC 2,489.6810865 14916 STOMMES/KIMBERLY 1,055.4914916 Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 6 Transactions 6 Transactions 1 Transactions 1 Transactions SIOUX SALES COMPANY, INC SQUEEGEE SQUAD STAR EQUIPMENT INC STEINS INC STEVE'S SANITATION INC STOLL ELECTRIC STOMMES/KIMBERLY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6572 39.90 PARTS Repair And Maintenance Supplies 01-250-000-0000-6269 4,603.65 C1252000 MEALS 11/10-16/18 INV2000037965 Professional Services-Kitchen 01-250-000-0000-6269 4,732.30 C1252000 MEALS 11/17-23/18 INV2000038382 Professional Services-Kitchen 01-250-000-0000-6269 4,798.96 C1252000 MEALS 11/24-11/30/18 INV2000038764 Professional Services-Kitchen 10-304-000-0000-6572 24.63 PARTS Repair And Maintenance Supplies 01-201-000-0000-6348 356.00 ACCT 1003940771 NOV 2018 839373671 Software Maintenance Contract 01-250-000-0000-6432 1,017.24 ACCT 756389 MEDICATIONS NOV2018 Medical Incarcerated 01-112-101-0000-6342 621.06 ACCT 50366 BRONZE SERVICE 3004268372 Service Agreements 50-000-000-0120-6306 39.97 AIR FILTER 030589 Repair/Maint. Equip 10-304-000-0000-6306 1,345.50 REPAIR Repair/Maint. Equip 10-304-000-0000-6526 420.30 SHOES Uniforms 725 STRAND HARDWARE & RADIO SHACK 39.90725 6642 SUMMIT FOOD SERVICE, LLC 14,134.916642 2045 SWANSTON EQUIPMENT CORP 24.632045 183 THOMSON REUTERS - WEST 356.00183 7249 THRIFTY WHITE PHARMACY 1,017.247249 77 THYSSEN KRUPP ELEVATOR CORPORATION 621.0677 1999 TNT REPAIR INC 39.971999 9693 TOWMASTER 1,345.509693 14919 TULIBASKI/THEODORE Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions STRAND HARDWARE & RADIO SHACK SUMMIT FOOD SERVICE, LLC SWANSTON EQUIPMENT CORP THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY THYSSEN KRUPP ELEVATOR CORPORATION TNT REPAIR INC TOWMASTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 01-250-000-0000-6526 90.98 BROWN PANTS 11/28/18 Uniforms 10-302-000-0000-6350 626.31 SPECIAL AGREEMENT Maintenance Contractor 10-302-000-0000-6350 717.31 SPECIAL AGREEMENT Maintenance Contractor 10-302-000-0000-6572 105.49 PARTS Repair And Maintenance Supplies 10-302-000-0000-6350 1,514.91 SPECIAL AGREEMENT Maintenance Contractor 01-122-000-0000-6406 8.18 ACCT 7490 CALENDAR/HOLDER 1096152 Office Supplies 01-122-000-0000-6406 9.18 ACCT 7490 ERASER/MARKER 1096154 Office Supplies 01-122-000-0000-6406 78.85 ACCT 7490 BUSINESS CARDS 432657 Office Supplies 50-000-000-0000-6848 235.23 ACCT 7495 MAGNETS 432784 Public Education 01-112-000-0000-6404 337.50 ACCT 9804282 COLUMBIAN COFFEE 2234395 Coffee Supplies 01-112-000-0000-6404 337.50 ACCT 9804282 COLUMBIAN COFFEE 2245286 Coffee Supplies 01-112-000-0000-6404 337.50 ACCT 9804282 COLUMBIAN COFFEE 2245362 Coffee Supplies 10-302-000-0000-6306 106.66 PARTS Repair/Maint. Equip 420.3014919 745 TUNGSETH/CHRISTINE 90.98745 879 UNDERWOOD/CITY OF 626.31879 880 URBANK/CITY OF 717.31880 2909 VARITECH INDUSTRIES 105.492909 881 VERGAS/CITY OF 1,514.91881 51002 VICTOR LUNDEEN COMPANY 331.4451002 3706 VIKING COCA-COLA 1,012.503706 15472 VINCO, INC Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 3 Transactions TULIBASKI/THEODORE TUNGSETH/CHRISTINE UNDERWOOD/CITY OF URBANK/CITY OF VARITECH INDUSTRIES VERGAS/CITY OF VICTOR LUNDEEN COMPANY VIKING COCA-COLA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:15:05PM12/13/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0110-6853 430.25 ACCT 3-85099-73002 0001610-0010-4 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0120-6853 4,939.69 ACCT 3-85099-73002 0001610-0010-4 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0130-6853 737.00 ACCT 3-85099-73002 0001610-0010-4 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0150-6853 136.11 ACCT 3-85099-73002 0001610-0010-4 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0170-6853 8,805.09 ACCT 3-85099-73002 0001610-0010-4 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0130-6565 170.30 DIESEL FUEL 11/12/18 24769 Fuels 01-250-000-0000-6390 1,650.00 BOARDING - S LONGIE NOV 2018 NOV2018 Board Of Prisioners 10-302-000-0000-6572 3.36 PARTS Repair And Maintenance Supplies 50-000-000-0170-6306 3,243.05 ACCT 6842300 REPAIRS SW020108035 Repair/Maint. Equip 106.6615472 2278 WASTE MANAGEMENT 15,048.142278 3720 WELLER OIL CO 170.303720 52374 WILKIN CO SHERIFF 1,650.0052374 2086 ZIEGLER INC 3,246.412086 628,031.45 Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 1 Transactions 1 Transactions 2 Transactions Final Total ............185 Vendors 348 Transactions VINCO, INC WASTE MANAGEMENT WELLER OIL CO WILKIN CO SHERIFF ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:15:05PM12/13/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems Page 27Audit List for Board Otter Tail County Auditor Amount 129,577.79 General Revenue Fund 1 3,712.47 General Fund Dedicated Accounts 2 423,437.87 Road And Bridge Fund 10 524.50 Law Library Fund 13 5,908.00 Capital Improvement Fund 14 6,044.05 County Ditch Fund 22 58,577.93 Solid Waste Fund 50 248.84 State Tax Fund 84 628,031.45 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES12/13/2018 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:41:01PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-409-330-1200-6091 92.94 Travel & Expenses 11212018 Universal Home Visit 2 11/21/2018 11/21/2018 11-409-440-0000-6091 61.04 PSOP Mileage Reimbursement 20181130 Parent Support Outreach 1 12/01/2018 12/01/2018 11-430-700-6331-6171 64.00 Training Meals Ss Adm Training Meals & Lodging 3 11/25/2018 11/27/2018 11-430-700-6331-6171 10.00 Training Meal Ss Adm Training Meals & Lodging 4 11/30/2018 11/30/2018 11-430-700-6331-6171 69.92 Training Meals Ss Adm Training Meals & Lodging 5 11/27/2018 11/29/2018 11-420-601-0000-6265 2,333.34 Inv. #510 510 Data Processing Costs - Im Adm 19 11/27/2018 11/27/2018 11-420-640-0000-6379 2,333.33 Inv. #510 510 Miscellaneous Charges 20 11/27/2018 11/27/2018 11-430-700-0000-6265 2,333.33 Inv. #510 510 Data Processing Costs - Ss Adm 21 11/27/2018 11/27/2018 11-420-601-0000-6406 90.22 2189988150 432333 Office Supplies 9 11/30/2018 11/30/2018 11-420-601-0000-6406 41.76 2189988150 432450 Office Supplies 8 11/30/2018 11/30/2018 11-420-601-0000-6406 5.68 2189988150 432506 Office Supplies 10 11/30/2018 11/30/2018 11-420-601-0000-6406 39.10 2189988150 432592 Office Supplies 7 11/30/2018 11/30/2018 11-420-601-0000-6406 15.20 2189988150 432649 Office Supplies 6 11/30/2018 11/30/2018 11-420-601-0000-6406 391.45 2189988150 433134 Office Supplies 16 11/30/2018 11/30/2018 11904 BREVER/MELISA 153.9811904 15480 CHAPIN/MAGGIE 143.9215480 12128 CLAY COUNTY IT DEPARTMENT 7,000.0012128 32603 COOPERS TECHNOLOGY GROUP Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 3 Transactions BREVER/MELISA CHAPIN/MAGGIE CLAY COUNTY IT DEPARTMENT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-420-601-0000-6406 36.29 2189988150 433136 Office Supplies 15 11/30/2018 11/30/2018 11-420-601-0000-6406 89.46 2189988150 433144 Office Supplies 18 11/30/2018 11/30/2018 11-420-601-0000-6406 242.53 2189988150 433228 Office Supplies 11 11/30/2018 11/30/2018 11-420-601-0000-6406 268.97 2189988150 433270 Office Supplies 12 11/30/2018 11/30/2018 11-420-601-0000-6406 72.07 2189988150 433445 Office Supplies 13 11/30/2018 11/30/2018 11-420-601-0000-6406 79.87 2189988150 433506 Office Supplies 17 11/30/2018 11/30/2018 11-420-601-0000-6406 25.13 2189988150 433538 Office Supplies 14 11/30/2018 11/30/2018 11-430-700-0000-6406 110.26 2189988150 432333 Office Supplies 9 11/30/2018 11/30/2018 11-430-700-0000-6406 51.03 2189988150 432450 Office Supplies 8 11/30/2018 11/30/2018 11-430-700-0000-6406 6.95 2189988150 432506 Office Supplies 10 11/30/2018 11/30/2018 11-430-700-0000-6406 47.80 2189988150 432592 Office Supplies 7 11/30/2018 11/30/2018 11-430-700-0000-6406 18.57 2189988150 432649 Office Supplies 6 11/30/2018 11/30/2018 11-430-700-0000-6406 478.45 2189988150 433134 Office Supplies 16 11/30/2018 11/30/2018 11-430-700-0000-6406 44.35 2189988150 433136 Office Supplies 15 11/30/2018 11/30/2018 11-430-700-0000-6406 109.34 2189988150 433144 Office Supplies 18 11/30/2018 11/30/2018 11-430-700-0000-6406 328.75 2189988150 433270 Office Supplies 12 11/30/2018 11/30/2018 11-430-700-0000-6406 88.09 2189988150 433445 Office Supplies 13 11/30/2018 11/30/2018 11-430-700-0000-6406 97.63 2189988150 433506 Office Supplies 17 11/30/2018 11/30/2018 11-430-700-0000-6406 30.72 2189988150 433538 Office Supplies 14 11/30/2018 11/30/2018 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-409-000-0021-6379 347.88 IDI Expenses - Collab.Community Equity & Support 22 10/16/2018 10/18/2018 11-420-601-0000-6331 10.54 Meal Meals & Lodging - Im Adm 23 09/24/2018 09/24/2018 11-409-000-0010-6261 562.50 Collaborative 181201 Lcts Coordination 24 12/01/2018 12/31/2018 11-409-440-0000-6091 175.00 Collaborative 181201 Parent Support Outreach 25 12/01/2018 12/31/2018 11-420-601-0000-6406 120.60 DYMO Labels 264996 Office Supplies 47 12/07/2018 12/07/2018 11-430-700-0000-6406 147.40 DYMO Labels 264996 Office Supplies 47 12/07/2018 12/07/2018 11-409-000-0000-6261 3,419.75 Collab Coord Contract 88398 Collaborative Coordination 26 12/01/2018 12/31/2018 11-409-000-0000-6379 306.75 CLC Meeting Expenses 88398 Meeting Expenses 27 11/29/2018 11/29/2018 11-409-000-0021-6379 2,477.97 IDI Conf, Meeting Expenses 88398 Community Equity & Support 28 10/18/2018 12/01/2018 11-409-440-0000-6091 188.94 PSOP Mileage Reimbursement 20181130 Parent Support Outreach 29 10/01/2018 10/31/2018 2,809.6732603 15368 ESSLINGER/CHANDLER 347.8815368 6949 HONER/LISA 10.546949 8471 737.508471 11776 LABELS DIRECT 268.0011776 41450 LAKES COUNTRY SERVICE CO OP 6,204.4741450 9654 MARTIN/MICHAEL Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 25 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 3 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC COOPERS TECHNOLOGY GROUP ESSLINGER/CHANDLER HONER/LISA LABELS DIRECT LAKES COUNTRY SERVICE CO OP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-406-000-0000-6379 195.00 DWI Court monitoring 6364 Miscellaneous Charges 30 12/06/2018 12/06/2018 11-420-605-0000-6040 37.50 11-18 CCAP A300MC56189l State Share Of Maxis Refunds To State 32 11/01/2018 11/30/2018 11-430-720-2112-6061 3,078.75 11-18 CCAP A300MC56189l Bsf County Match 31 11/01/2018 11/30/2018 11-420-640-0000-6260 2,587.50 IV-D Billing for Nov. 2018 Legal Services Iv-D 34 12/04/2018 12/04/2018 11-420-601-0000-6271 4,733.61 Sandy Time - November 2018 Fraud Investigation Costs 33 11/01/2018 11/30/2018 11-406-000-0000-6304 109.69 Tire Motor Vehicle Repair 35 11/01/2018 11/01/2018 11-420-601-0000-6260 4,281.83 October 2018 Statement Ma Trans Prog Adm Services 39 10/31/2018 10/31/2018 11-420-650-0000-6041 530.00 October 2018 Statement Ma Trans Nonload 38 10/31/2018 10/31/2018 11-420-650-0000-6050 1,991.89 October 2018 Statement Ma Trans Charges Fed Rate 37 10/31/2018 10/31/2018 11-430-760-0000-6378 713.64 October 2018 Statement Misc Exp Trans Prog 40 10/31/2018 10/31/2018 188.949654 42110 MINNESOTA MONITORING INC 195.0042110 43022 MN DEPT OF HUMAN SERVICES 3,116.2543022 12963 OTTER TAIL CO ATTORNEY'S OFFICE 2,587.5012963 44003 OTTER TAIL CO TREASURER 4,733.6144003 49008 OTTER TAIL TIRE (TIRES PLUS) 109.6949008 25082 PRODUCTIVE ALTERNATIVES INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions MARTIN/MICHAEL MINNESOTA MONITORING INC MN DEPT OF HUMAN SERVICES OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO TREASURER OTTER TAIL TIRE (TIRES PLUS) Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-430-760-6160-6050 1,239.67 October 2018 Statement Title Xx Transportation 36 10/31/2018 10/31/2018 11-430-700-0000-6331 17.55 Meals Meals & Lodging - Ss Adm 48 12/03/2018 12/04/2018 11-430-700-0000-6331 34.11 Meals Meals & Lodging - Ss Adm 49 10/16/2018 12/03/2018 11-409-440-0000-6091 58.87 PSOP Mileage 20181130 Parent Support Outreach 41 10/01/2018 10/31/2018 11-430-700-0000-6331 10.16 Meal Meals & Lodging - Ss Adm 50 12/10/2018 12/10/2018 11-420-640-0000-6297 60.00 Civil Papers C201800488 201802341 Iv-D Sheriff's Costs 42 11/21/2018 11/21/2018 11-430-700-0000-6331 5.43 Meal & Client Meal Meals & Lodging - Ss Adm 45 11/29/2018 11/29/2018 11-430-710-1621-6097 5.44 Meal & Client Meal In Home Service - Brief 46 11/29/2018 11/29/2018 11-420-601-0000-6406 211.29 23 Work Station Floor Mats Office Supplies 43 12/09/2018 12/09/2018 11-430-700-0000-6406 258.24 23 Work Station Floor Mats Office Supplies 43 12/09/2018 12/09/2018 8,757.0325082 14457 RESLER/RANDI 51.6614457 10134 ROTERING/DEVORA 58.8710134 12702 SJOLIE, DARIN 10.1612702 49071 TODD CO SHERIFF 60.0049071 13803 ULSCHMID/LIZA 10.8713803 34030 VANDERLINDEN/PAT Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions PRODUCTIVE ALTERNATIVES INC RESLER/RANDI ROTERING/DEVORA SJOLIE, DARIN TODD CO SHERIFF ULSCHMID/LIZA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-430-740-0000-6277 835.90 Acct #4872 - 500 Stress Balls ADV Mental Health Adv Committees 51 12/12/2018 12/12/2018 11-406-000-0000-6000 82,350.50 Detention costs Detention Center Costs - Probation 44 12/03/2018 12/03/2018 11-430-700-0000-6330 73.57 Meals & Mileage Mileage - Ss Adm 52 01/09/2018 06/20/2018 11-430-700-0000-6331 20.48 Meals & Mileage Meals & Lodging - Ss Adm 53 01/09/2018 06/20/2018 469.5334030 51002 VICTOR LUNDEEN COMPANY 835.9051002 52139 WEST CENTRAL REG JUVENILE CTR 82,350.5052139 52094 WISKOW/CHERYL 94.0552094 121,305.52 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions Final Total ............25 Vendors 67 Transactions VANDERLINDEN/PAT VICTOR LUNDEEN COMPANY WEST CENTRAL REG JUVENILE CTR WISKOW/CHERYL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:41:01PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 121,305.52 Human Services 11 121,305.52 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES12/13/2018 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:38:48PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:38:48PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-407-100-0046-6200 91.74 Acct #59769564 1456516138 Telephone PHR-LTSS Grant 3 11/30/2018 11/30/2018 11-407-100-0046-6091 50,833.00 Acct #71975 Consent 2 Share 18741 Contracts PHR-LTSS Grant 4 12/10/2018 12/10/2018 11-407-200-0022-6488 205.42 Acct #58724712 Supplies 41363307 Phn Program Supplies - Wic 5 11/30/2018 11/30/2018 11-407-100-0030-6488 33.74 Acct #71423628 238820466001 Phn Program Supplies - PAS/LTSS 6 11/29/2018 11/29/2018 11-407-600-0090-6406 42.68 Acct #71423628 238820780001 Office Supplies 7 11/29/2018 11/29/2018 11-407-200-0022-6406 14.57 postage for WIC 24696 Wic Office Supplies 8 12/03/2018 12/03/2018 11-407-200-0060-6232 31.90 Acct #7487 TZD Safe Roads 1096206 Printing Safe Commun - Inj Prev 11 12/05/2018 12/05/2018 11-407-200-0060-6232 79.76 Acct #7487 TZD Alcohol Svr Tra 1096238 Printing Safe Commun - Inj Prev 12 12/06/2018 12/06/2018 11-407-100-0015-6406 269.35 Acct #7487 FAP envelopes 432794 MCH/ECS Office Supplies 9 11/30/2018 11/30/2018 11-407-600-0090-6406 346.85 Acct #7487 envelopes 432795 Office Supplies 10 11/30/2018 11/30/2018 12224 CENTURYLINK 91.7412224 15432 FEI.COM, INC. 50,833.0015432 14198 MCKESSON MEDICAL - SURGICAL 205.4214198 51120 OFFICE DEPOT 76.4251120 14604 SPEE-DEE DELIVERY SERVICE INC 14.5714604 51002 VICTOR LUNDEEN COMPANY 727.8651002 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions CENTURYLINK FEI.COM, INC. MCKESSON MEDICAL - SURGICAL OFFICE DEPOT SPEE-DEE DELIVERY SERVICE INC VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:38:48PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-407-200-0054-6242 20.00 Ethics workshop Dec Expenses Aging Registrations 2 12/10/2018 12/10/2018 11-407-200-0054-6331 10.24 meals Dec Expenses Aging Meals & Lodging 1 12/10/2018 12/10/2018 12905 VOSS/NANCY 30.2412905 51,979.25 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions Final Total ............7 Vendors 12 Transactions VOSS/NANCY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:38:48PM12/13/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 51,979.25 Human Services 11 51,979.25 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTER TAIL COUNTY CONTRACT OUTLINE Presented to Human Service Board December 18, 2018 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals CMH Respite Care Services Grant Request Children’s Mental Health 01-01-19 Through 12-31-19 Children Request for Grant $15,561.94 No Change State of Minnesota Moorhead Public Housing BCOW Bridges Program & BCOW Permanent Supported Housing Program 01-01-19 Through 12-31-20 Adult Mental Health BCOW Bridges (aka AMHSIP) $118,700 per year Permanent Supported Housing Program $102,800 per year BCOW Bridges (aka AMHSIP) $116,041 per year Permanent Supported Housing Program $100,497 per year 01-01-18 – 12-31-18 Adult Mental Health Initiative Funds Productive Alternatives, Inc Residential Crisis Services 01-01-19 Through 12-31-20 Individuals with serious and persistent mental illness Maximum of $74,050 plus $5,150 for transportation services per year >>> For total two year amount of $148,100 and $10,300 Maximum of $134,723 plus $6,550 for transportation services per year 01-01-18 – 12-31-18 Adult Mental Health Initiative Funds Productive Alternative Inc. Disability Services 01-01-19 Through 12-31-19 Persons with Mental Retardation or related conditions Per Rate Schedule No Change County of Responsibility Productive Alternative Inc. Volunteer Transportation Program 01-01-19 Through 12-31-19 Residents in need of transportation to medical appointments $59,945.71 /annual No Change Otter Tail County, Managed Card Organizations, Medical Assistance Mahube-Otwa CAC Father’s Resource Program 01-01-19 Through 12-31-19 Fathers & Children who are served by 8-County Consortium Not to exceed $140,000 No Change 8 – County Consortium of Social Service Agencies will provide funding totaling $23,025. Drug Testing Solutions Drug Testing 01-01-19 Through 12-31-2020 Families referred to Drug Testing by OTC Human Services See page 1 of contract No Change Otter Tail County Page | 1 AGENDA ITEMS Tuesday, December 18, 2018 Approve the issuance of 2019 Tobacco License to the following: 1. Ben A. Oseien dba B&D’s Foods Inc 2. Trever Schlosser dba JC’s General Store 3. Catherine Ann Johnson dba Under Mart Inc. Otter Tail County Coalition of Lake Associations www.Ottertailcountycola.org otccola2@gmail.com OTC COLA Water Quality Testing Results 2018 Adley Lake 56-0031 Thank you for expressing interest in preserving and protecting the water quality and the health of Adley Lake. OTC COLA along with Otter Tail County (OTC) has taken the initiative to support and provide for water quality sampling and analysis of appropriately sized lakes in Otter Tail County. This information is valuable to lake property owners concerned about the future of living at the lake. It is also an important resource for state and county agencies for making beneficial decisions on lake management. We are encouraging lake property owners on Adley Lake to assist in continuing this effort. The initiative by OTC and OTC COLA included sampling and analysis of lakes not currently on an on-going water quality testing program. Adley Lake is among those lakes that are currently not on an on-going sampling program. The OTC COLA water quality sampling and analysis program currently covers over 50 lakes in the County and has been running for over 20 years. OTC COLA Members include Lake Associations, Lake Improvement Districts and individuals. The program provides organization and education of volunteers that take the samples and also includes discounted rates for water analysis. Adley Lake is located near Parkers Prairie, Minnesota. To see where Adley Lake is on an interactive map and for more information about the Lake click HERE. Samples were taken for Phosphorus, Chlorophyll and water Clarity (Secchi) analysis. Learn about collecting water samples HERE. The samples were analyzed by RMB Laboratories in Detroit Lakes, MN. Click HERE for a technical explanation of the analysis. Additional water quality analysis updated to 2017 for Adley Lake is available on the Minnesota Pollution Control Agency website (MPCA); click HERE then click on the Water Quality Summary tab. OTC COLA has compiled data for Adley Lake from 2009. The measurements were first averaged by month and then averaged by year. Less than 10 years of complete data are currently available for Adley Lake. Do you want to know if the lake is getting better, worse or staying the same? To do a meaningful trend analysis, 8 – 10 years of data is needed. We recommend continued monitoring of the lake so that trend analysis is possible. You can think of it as an annual physical for the lake. The confidence in recognition of a trend increases with the number of years of data available. Nevertheless, any data that is available can contribute to a better understanding of the current health of a lake. For example, see the Ecoregion Comparison section below. Adley 56-0031 Lake was infested with zebra mussels in 2016 Ecoregion Comparison Another approach to evaluating clarity in lakes is test data compared to Ecoregions. An Ecoregion is a geographical area where the land use (agriculture, forest, prairie, etc.), underlying geology, potential native plant community, and soils are relatively similar. The lakes in Otter Tail County are in the Northern Central Hardwood Forest Ecoregion. Click HERE to learn more about Ecoregions. Compare the Adley 56-0031 Average to the Northern Central Hardwood Forest Ecoregion ranges of averages shown here: Phosphorus: 23–50, Chlorophyll: 5–22, Secchi (ft): 5–10.5 What Is A Healthy Lake? It is widely accepted that the amount of phosphorus in a lake often determines the ultimate disposition of health for a lake. The amount of phosphorus in a lake is the primary nutrient for proliferation of algae and aquatic plant life. Control of infusion to Adley Lake of phosphorus from animal waste, human waste and fertilizers is the most probable objective to pursue to nurture health of Adley Lake. MORE Concerned About Phosphorus? What to do Investigate and control property owner septic system efficiency Identify and pursue adverse land run off from lake property owners, farms and feed lots Educate lake property owners on detrimental use of phosphate lawn fertilizers Who Can Help OTC COLA OTC COLA sponsored water quality testing Monthly NEWSLETTERS SUBSCRIBE OTC COLA WEBSITE Attend summer monthly meetings Participate in OTC COLA events Network with fellow COLA members OTC COLA BROCHURE OTC COLA welcomes new Members. OTC COLA is a private volunteer group working with Lake Associations, Lake Improvement Districts and lake property owners for the common good of all OTC lakes. OTC COLA provides newsletters, educational meetings and special events. OTC COLA can assist in the creation and formation of organizations including Lake Associations and Lake Improvement Districts if they currently do not exist. The annual membership dues are nominal. OTC COLA provides for discounted rates for water analysis. Go HERE for an overview of the OTC COLA water sampling program. Please consider having Adley Lake align with OTC COLA to continue this important effort. OTC COLA MEMBERSHIP APPLICATION Minnesota Pollution Control Agency MPCA The MPCA provides technical and financial assistance and enforces environmental regulations in the State of Minnesota. East Otter Tail Soil & Water Conservation District EOT SWCD Shore & Water o Funding assistance West Otter Tail Soil & Water Conservation District WOT SWCD Shoreline Erosion o Funding assistance Otter Tail County Land & Resource Management The Department of Land and Resource Management is designed to enforce county and state ordinances / rules. West Central Initiative Mission: Serving to improve west central Minnesota through funding, programs and technical assistance. Minnesota Department of Natural Resources MN DNR OTC COLA Board of Directors Bernie Steeves ∙ Dave Sethre ∙ David Majkrzak ∙ Jeff Stabnow ∙ Patrick Prunty ∙ Roger Neitzke ∙ Russ Severson ∙ Sylvia Soeth John Kruse, OTC COLA Administrative Assistant otccola2@gmail.com Otter Tail County Coalition of Lake Associations www.Ottertailcountycola.org otccola2@gmail.com OTC COLA Water Quality Testing Results 2018 Otter Tail Lake 56-0242 Congratulations! Because of the Ottertail Lakes Property Owners Association and your team of volunteers you have collected valuable water quality information for Otter Tail Lake in 2018. The data has been collected, analyzed and now has been integrated into a multi-year trend analysis. This information is valuable to lake property owners concerned about the future of living at the lake. It is also an important resource for state and county agencies for making beneficial decisions on lake management. Otter Tail Lake is located near Ottertail, Minnesota. To see where Otter Tail Lake is on an interactive map and for more information about the Lake click HERE. Samples were taken for Phosphorus, Chlorophyll and water Clarity (Secchi) analysis. Learn about collecting water samples HERE. The samples were analyzed by RMB Laboratories in Detroit Lakes, MN. Click HERE for a technical explanation of the analysis. Additional water quality analysis updated to 2017 for Otter Tail Lake is available on the Minnesota Pollution Control Agency website (MPCA); click HERE then click on the Water Quality Summary tab. For the trend analysis for Otter Tail Lake OTC COLA compiled data from 10 years from 2009. The measurements were first averaged by month and then averaged by year. The mini-graphs at the bottom of each test represent the trend line for the years included. The analysis category assigned to Otter Tail Lake is Improving. Improving means Phosphorus trends down, Chlorophyll trends down and Secchi (clarity) trends up. Your interpretation of the trend may differ from that which is offered. To see definitions of the trend categories, click HERE Otter Tail Lake was infested with zebra mussels in 2016 Ecoregion Comparison Another approach to evaluating clarity in lakes is test data compared to Ecoregions. An Ecoregion is a geographical area where the land use (agriculture, forest, prairie, etc.), underlying geology, potential native plant community, and soils are relatively similar. The lakes in Otter Tail County are in the Northern Central Hardwood Forest Ecoregion. Click HERE to learn more about Ecoregions. Compare the Otter Tail 56-0242 Average to the Northern Central Hardwood Forest Ecoregion ranges of averages shown here: Phosphorus: 23–50, Chlorophyll: 5–22, Secchi (ft): 5–10.5 What Is A Healthy Lake? It is widely accepted that the amount of phosphorus in a lake often determines the ultimate disposition of health for a lake. The amount of phosphorus in a lake is the primary nutrient for proliferation of algae and aquatic plant life. Control of infusion to Otter Tail Lake of phosphorus from animal waste, human waste and fertilizers is the most probable objective to pursue to nurture health of Otter Tail Lake. MORE Concerned About Phosphorus? What to do Investigate and control property owner septic system efficiency Identify and pursue adverse land run off from lake property owners, farms and feed lots Educate lake property owners on detrimental use of phosphate lawn fertilizers Who Can Help OTC COLA COLA sponsored water quality testing Monthly NEWSLETTERS SUBSCRIBE OTC COLA WEBSITE Attend summer monthly meetings Participate in COLA events Network with fellow COLA members OTC COLA BROCHURE Minnesota Pollution Control Agency MPCA The MPCA provides technical and financial assistance and enforces environmental regulations in the State of Minnesota. East Otter Tail Soil & Water Conservation District EOT SWCD Shore & Water o Funding assistance West Otter Tail Soil & Water Conservation District WOT SWCD Shoreline Erosion o Funding assistance Otter Tail County Land & Resource Management The Department of Land and Resource Management is designed to enforce county and state ordinances / rules. West Central Initiative Mission: Serving to improve west central Minnesota through funding, programs and technical assistance. Minnesota Department of Natural Resources MN DNR OTC COLA Board of Directors Bernie Steeves ∙ Dave Sethre ∙ David Majkrzak ∙ Jeff Stabnow ∙ Patrick Prunty ∙ Roger Neitzke ∙ Russ Severson ∙ Sylvia Soeth John Kruse, OTC COLA Administrative Assistant otccola2@gmail.com NEWS RELEASE November 26, 2018 John Kruse, OTC COLA Administrative Assistant otccola2@gmail.com 701-219-0465 www.ottertailcountycola.org Water Quality Analysis Reports For Over 100 Otter Tail Lakes Now Available 2018 was another successful year for the Otter Tail Coalition of Lake Associations (OTC COLA) water quality sampling and analysis program! Thanks to COLA Members and dedicated volunteers who take the samples, the data from 2009 to 2018 has been compiled, analyzed and now has been integrated into a multi-year trend analysis report for each member lake. This information is valuable to lake property owners and is an important resource for state and county agencies for making beneficial decisions on lake management. The OTC COLA water quality sampling and analysis program currently covers 56 lakes in the County and has been running for over 20 years. OTC COLA Members include Lake Associations, Lake Improvement Districts and individuals. COLA member lakes cover 70% of lake acreage in Otter Tail County. The program provides organization and education of volunteers and also includes discounted rates for water sample analysis. The reports include averaged phosphorus, chlorophyll and Secchi (water clarity) readings. Lake health evaluation tools help with recognition of adverse trends. Also included are suggestions for improving lake health and a directory of organizations and agencies to contact for more information, education and even potential funding assistance. Along with reports created for COLA member lakes, OTC COLA has also compiled data and created water quality reports for 49 additional, appropriately-sized lakes in Otter Tail County. The individual reports for over 100 lakes in Otter Tail County are available to the public at no cost by visiting the OTC COLA website, www.ottertailcountycola.org Scope of Work 1 Fergus Falls Treatment Center, Fergus Falls, Minnesota Scope of Work This Appraisal Report is intended to comply with the reporting requirements set forth under Standards Rule 2 of USPAP. The scope of the assignment relates to the extent and manner in which research is conducted, data is gathered and analysis is applied. INTENDED USE OF REPORT This appraisal is to be used for Internal Decision Making purposes, and no other use is permitted. CLIENT The client is Otter Tail County. INTENDED USER OF REPORT This appraisal is to be used by Otter Tail County, and no other user may rely on our report unless as specifically indicated in the report. Intended Users - the intended user is the person (or entity) who the appraiser intends will use the results of the appraisal. The client may provide the appraiser with information about other potential users of the appraisal, but the appraiser ultimately determines who the appropriate users are given the appraisal problem to be solved. Identifying the intended users is necessary so that the appraiser can report the opinions and conclusions developed in the appraisal in a manner that is clear and understandable to the intended users. Parties who receive or might receive a copy of the appraisal are not necessarily intended users. The appraiser’s responsibility is to the intended users identified in the report, not to all readers of the appraisal report. 3 PURPOSE OF THE APPRAISAL The purpose of this appraisal is to provide a market value opinion of the subject property. DEFINITION OF VALUE The current economic definition of market value agreed upon by agencies that regulate federal financial institutions in the U.S. (and used herein) is as follows: The most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: 1. buyer and seller are typically motivated; 3 Appraisal Institute, The Appraisal of Real Estate, 14th ed. (Chicago: Appraisal Institute, 2013), 50. © 2018 CBRE, Inc. Scope of Work 2 Fergus Falls Treatment Center, Fergus Falls, Minnesota 2. both parties are well informed or well advised, and acting in what they consider their own best interests; 3. a reasonable time is allowed for exposure in the open market; 4. payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and 5. the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. 4 INTEREST APPRAISED The value estimated represents a fee simple estate as defined below: Fee Simple Estate - Absolute ownership unencumbered by any other interest or estate, subject only to the limitations imposed by the governmental powers of taxation, eminent domain, police power and escheat. 5 Leased Fee Interest - The ownership interest held by the lessor, which includes the right to receive the contract rent specified in the lease plus the reversionary right when the lease expires. 6 Leasehold Interest - The tenant’s possessory interest created by a lease. 7 Going Concern – An established and operating business having an indefinite future life. 8 Extent to Which the Property is Identified The property is identified through the following sources: • postal address • assessor’s records • legal description Extent to Which the Property is Inspected The extent of the inspection included the following: an interior and exterior viewing of the subject improvements, as well as a viewing of the subject site and its surrounding environs. Type and Extent of the Data Researched CBRE reviewed the following: • applicable tax data • zoning requirements • flood zone status 4 Interagency Appraisal and Evaluation Guidelines; December 10, 2010, Federal Register, Volume 75 Number 237, Page 77472. 5 Appraisal Institute, The Dictionary of Real Estate Appraisal, 6th ed. (Chicago: Appraisal Institute, 2015), 90. 6 Dictionary of Real Estate Appraisal, 128. 7 Dictionary of Real Estate Appraisal, 128. 8 Dictionary of Real Estate Appraisal, 102. © 2018 CBRE, Inc. Scope of Work 3 Fergus Falls Treatment Center, Fergus Falls, Minnesota • demographics • income and expense data • comparable data Type and Extent of Analysis Applied CBRE, Inc. analyzed the data gathered through the use of appropriate and accepted appraisal methodology to arrive at a probable value indication via each applicable approach to value. The steps required to complete each approach are discussed in the methodology section. Data Resources Utilized in the Analysis DATA SOURCES Item:Source(s): Site Data Size Site Plan by Landform dated 8/17/2007 Improved Data Building Area Site Plan by Landform dated 8/17/2007 No. Bldgs.CBRE Inspection Parking Spaces Aerial Photography Year Built/Developed Otter Tail County Economic Data Deferred Maintenance:CBRE Inspection; Ownership's Representatives Building Costs:N/A Income Data:Market Derived Expense Data:Operating Statements; Market Derived Compiled by CBRE APPRAISAL METHODOLOGY In appraisal practice, an approach to value is included or omitted based on its applicability to the property type being valued and the quality and quantity of information available. Cost Approach The cost approach is based on the proposition that the informed purchaser would pay no more for the subject than the cost to produce a substitute property with equivalent utility. This approach is particularly applicable when the property being appraised involves relatively new improvements that represent the highest and best use of the land, or when it is improved with relatively unique or specialized improvements for which there exist few sales or leases of comparable properties. Sales Comparison Approach The sales comparison approach utilizes sales of comparable properties, adjusted for differences, to indicate a value for the subject. Valuation is typically accomplished using physical units of comparison such as price per square foot, price per unit, price per floor, etc., or economic units of comparison such as gross rent multiplier. Adjustments are applied to the physical units of comparison derived from the comparable sale. The unit of comparison chosen for the subject is then used to yield a total value. Economic units of comparison are not adjusted, but rather © 2018 CBRE, Inc. Scope of Work 4 Fergus Falls Treatment Center, Fergus Falls, Minnesota analyzed as to relevant differences, with the final estimate derived based on the general comparisons. Income Capitalization Approach The income capitalization approach reflects the subject’s income-producing capabilities. This approach is based on the assumption that value is created by the expectation of benefits to be derived in the future. Specifically estimated is the amount an investor would be willing to pay to receive an income stream plus reversion value from a property over a period of time. The two common valuation techniques associated with the income capitalization approach are direct capitalization and the discounted cash flow (DCF) analysis. Methodology Applicable to the Subject In valuing the subject, only the sales comparison and income capitalization approaches are applicable and have been used. The cost approach is considered less applicable to the subject property due to the age of the improvements and the subsequent subjectivity in the assessment of accrued depreciation. The exclusion of the cost approach is not considered to compromise the credibility of the results rendered herein. © 2018 CBRE, Inc. Proposed Timeline and Statutory Requirements for Sale of Property at 174 Western Ave, Fergus Falls, MN Minnesota Statute 373.01 provides guidance regarding the sale of real estate. Subdivision 1a Part (4) states the following: Each county is a body politic and corporate and may: (4) Sell, lease, and convey real or personal estate owned by the county, and give contracts or options to sell, lease, or convey it, and make orders respecting it as deemed conducive to the interests of the county's inhabitants. Subdivision 1b (establishes the timeline and the minimum notice requirements) states the following: No sale, lease, or conveyance of real estate owned by the county, except the lease of a residence acquired for the furtherance of an approved capital improvement project, nor any contract or option for it, shall be valid, without first advertising for bids or proposals in the official newspaper of the county for three consecutive weeks and once in a newspaper of general circulation in the area where the property is located. The notice shall state the time and place of considering the proposals, contain a legal description of any real estate, and a brief description of any personal property. Leases that do not exceed $15,000 for any one year may be negotiated and are not subject to the competitive bid procedures of this section. All proposals estimated to exceed $15,000 in any one year shall be considered at the time set for the bid opening, and the one most favorable to the county accepted, but the county board may, in the interest of the county, reject any or all proposals. The following is a potential timeline – December 18th, 2018 – County Board Authorizes Sale, Establishes the Bid Opening Date and Terms *December 22nd, 2018 – First Publication of Required Notice *December 29th, 2018 – Second Publication of Required Notice *January 5th, 2019 – Third Publication of Required Notice *Assumes the notice can be ready to send to the Daily Journal sometime between Tuesday, December 18 (after County Board Approves and Set Terms) and Thursday Morning, December 20. Friday, January 11th, 2019 – Sealed Bids submitted to the County Auditor’s office by 1:00 p.m. Friday, January 11th, 2019 – After 1:00 p.m. sealed bids publicly opened and read. Note – The bids for the last County property sale were opened prior to a County Board meeting and there was a provision in the bid notice granted to the County Auditor that allow for competitive bidding from the floor once the bids were opened. Tuesday, January 15, 2019 – Specific agenda time set to award the sale. Also at the time of award an official closing date should be established. 1 PAYROLL MOU 1-23-2014 MEMORANDUM OF UNDERSTANDING BETWEEN OTTER TAIL COUNTY FERGUS FALLS, MINNESOTA AND LAW ENFORCEMENT LABOR SERVICES, INC. ESSENTIAL SUPERVISORS UNIT LOCAL NO. 396 (397, 398, 399) WHEREAS, Otter Tail County has transitioned to paying hourly workers on an actual hourly basis, rather than the prior practice of averaging out an assumed annual salary, to conform with state and federal laws; and WHEREAS, this results in variances in the amount of the semi-monthly paychecks for all employees, but in greater fluctuations for those in the Sheriff’s Office working on 28-day work cycles for purposes of the Fair Labor Standards Act; and WHEREAS, the County temporarily delayed implementation for those employees working on the 28-day work cycles; and WHEREAS, the parties desire to enter into an agreement to modify the payment of wages to provide for more uniform paychecks experienced by other hourly employees in the County. NOW, THEREFORE, it is hereby agreed that the current contract now in effect shall be modified, effective January 1, 2014January 1, 2019, to include the following section in Article XXI 21 on wages. NOW, THEREFORE, it is further agreed that this language shall be included in the new contract for 2014. Article XXI21. Wages 21.*5 To provide more uniform amount of earnings in an employee’s semi-monthly pay check, employees shall carry forward all hours eligible for compensation in excess of the standard hours in a payroll period (72, 80, 88 or 96) into the next regular semi-monthly payroll period for which they are scheduled for less than the standard hours in that payroll period. Hours carried forward are added to that payroll period to bring it up to the standard hours in that payroll period. 2 Such hours shall be considered as “administrative time” and shall be subject to severance provisions upon separation. The computation of time for overtime purposes shall be based upon the provisions of this contract and twenty-eight (28) day work periods, and is not affected by this administrative time. Nothing herein shall be construed as a guarantee of hours of work per day or per work period. The administrative time of each employee will be audited quarterly and corrected if it exceeds 32 hours, either to the positive or negative. If an employee has a negative balance, up to two (2) hours of vacation or comp time per pay period will be used to reduce the negative balance to 32 hours. If an employee does not have enough vacation time, comp time or December holiday pay time available, the County, employee, and union member or steward will meet to determine an appropriate plan to reduce the negative balance to 32 hours. An employee may also work the time owed if the time worked (which includes vacation, sick leave, and holiday pay) does not exceed 171 hours in a 28-day work period as set forth in the FSLA. If this option is chosen, the employee must provide a plan to payroll setting forth how the time will be worked, and it must be completed within a reasonable time frame. If an employee has a positive balance, the number of hours that exceeds 32 will be paid back to the employee on the next regular paycheck. Semi-monthly standard payroll periods, which are based on eight- hour Monday through Fridays, include either 80, 88 or 96 hours, and occasionally 72 hours in some February pay periods. This Memorandum of Understanding is in effect as of January 1, 2019. FOR OTTER TAIL COUNTY FOR LELS LOCAL NO. 396 Chair, Board of Commissioners Business Agent Date: Date: County Administrator Steward Date: Date: Steward Formatted: Not Highlight 3 Date: 1 CONTRACT FOR LEGAL SERVICES IN CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF PARENTAL RIGHTS CASES THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL (hereinafter referred to as County) and *** (hereinafter referred to as “Counsel”): RECITALS A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be entitled to counsel at public expense; B. The County hereby contracts with Counsel to provide professional legal services and representation of said eligible parents in Children in Need of Protection or Services (CHIPS), Permanency, and Termination of Parental Rights (TPR) cases; and C. Counsel are duly licensed, qualified, and willing to perform said services and representation. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and Counsel agree as follows: 1. Term. The term of this agreement shall be from January 1, 2019, through December 31, 2019, for appointments made by Otter Tail District Court during said term in CHIPS, Permanency, and TPR proceedings, such representation to continue in these cases until they reach conclusion, if approved by the Court. 2. Personnel. Counsel shall provide professional legal advice and representation, in accordance with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR cases. All attorneys providing representation under this contract must meet the statutory and rule requirements, including timelines, for providing this type of representation – including providing supervision/entering supervision agreements as necessary. Attorneys must also meet the minimum qualifications as established by the Legislature and the Judicial Council unless an authorized exception exists and must be listed on the CHIPS Parents’ Attorneys Roster as maintained by the Minnesota Judicial Branch. A. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel is unable to secure Substitute Counsel, the appointed counsel must notify Court Administration of efforts made and Court will appoint Substitute Counsel. Said Substitute Counsel shall be subject to approval by the assigned Otter Tail District Court Judge at no additional cost to the County. Once appointed, Substitute Counsel may withdraw from representation only upon approval of the assigned Otter Tail District Judge. B. The assigned Otter Tail District Judge shall appoint counsel for eligible parents, guardians, or custodians in CHIPS, Permanency, or TPR cases by Court Order; Court Administration shall assign Counsel under court-appointment contracts to represent eligible parents, guardians, or custodians in a manner that ensures equal distribution of 2 case assignments. Conflict of interest shall be the only reason to decline said appointments. Any questions or concerns regarding the appointment/assignment process shall be presented to Court Administration in writing. 3. Administration and Support. Counsel shall provide: A. All general administrative services, including scheduling of attorney court appearances necessary to ensure orderly and timely provision of all legal services required herein. B. Office facilities adequate to perform all legal services required herein. C. All necessary stationary, office supplies, and office equipment, including, but not limited to, computer equipment, telephones, and copy equipment. Photocopies are the responsibility of Counsel, except for those made at Otter Tail Court Administration or the Department of Human Services in preparation for trial. D. All transportation necessary for provision of all legal services required herein. Otter Tail County shall pay attorneys an hourly rate of $75.00 for any travel necessary outside the limits of Fergus Falls and mileage at the same rate per mile as is paid to county employees for mileage incurred while providing representation/services under this agreement. E. Such library and reference materials as Counsel deems necessary. 4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance of all services required by this contract. 5. Time Records. Counsel agree to maintain, or cause to be maintained, accurate and complete time records of all attorney work provided pursuant to this agreement, with said time records being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court Administration by January 15, 2019, and by the 15th of each month thereafter until said cases have reached disposition, a detailed statement, which contains the name of the case, the court file number, a description of service rendered, the date said service was rendered, the number of hours spent on each date service was rendered, all expenses incurred in the representation of parents, guardians, or custodians in these proceedings, as allowed by this agreement, and a total amount due for the expenses incurred during the immediate previous month, payable by Otter Tail County within thirty days of submission of said statement. Otter Tail County reserves the right to withhold compensation if time record is submitted more than sixty (60) days past the due date. 6. Duties and Responsibilities. Counsel shall provide: A. Legal advice and representation for parents, guardians, and custodians in all qualifying CHIPS, Permanency, and TPR cases at all stages of the proceedings. A qualifying case is one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3 thereby resulting in appointment of legal representation by the Court. 3 B. Counsel shall remain the counsel of record for all cases to which he is appointed prior to December 31, 2019. Said appointments shall end on December 31, 2019, unless a written agreement is reached between the County and Counsel. If the Court does not approve the withdrawal of counsel the County agrees to pay the Counsel the hourly sum of $75.00 for completion of files assigned prior to December 31, 2019. C. Counsel are required to ensure that needed Court Appointed Attorney coverage by at least one attorney will be available for Emergency Protective Care hearings which, whenever possible, are scheduled on Tuesdays and Thursdays at 3:00 p.m. D. Counsel are required to ensure that at least one of them will attend each Otter Tail County Children’s Justice Initiative meetings and trainings as scheduled periodically, said attendance to be determined by the attorneys. No compensation will be paid for attendance at these meetings or trainings. E. Appearance at CHIPS, Permanency, and TPR hearings will be given priority by the Court and Counsel when scheduling conflicts arise with other Court appearances. Counsel must notify Otter Tail Court Administration as soon as a scheduling conflict is known and work with Court Administration to resolve the scheduling conflict. F. Case Counting Methodology 1) When appointed on a child protection case, that appointment shall count as one case regardless of how many children or files the client has in a single proceeding. This counts as one case because most often there is not extra work or time required for each child. However, if hearings are set separately for different files or separate cases do not track on the same court schedule, with Court approval these may count as separate cases as more work and time will be required. 2) When a parent/client has a CHIPS case that subsequently proceeds to a Permanency case, whether TPR or Transfer of Custody, the Permanency proceeding constitutes a separate case. 3) If a case is closed and then reopened at a later time by a separate petition because there is a new child protection issue and counsel is re-appointed to the same client, that also constitutes a separate case. G. Based on the basic principle that each person appearing in court has the right to be represented by counsel, Rule 25.6: Withdrawal or Discharge of Counsel, of the Minnesota Rules of Juvenile Protection Procedure, will be followed. 7. Compensation. For the term of January 1, 2019, through December 31, 2019, Otter Tail County shall pay *** the total amount of $36,000 as compensation for the representation of indigent parents and custodians in CHIPS, Permanency, and TPR proceedings. Payment shall be disbursed in the amount of $3,000.00 per month, to be paid on the first day of each month, beginning January 1, 2019 and continuing through December 31, 2019. 4 8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that: A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel. B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not specifically provided for in this contract will be paid or reimbursed by the County unless service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District Judge or independently authorized by the County, with amount of payment or reimbursement to be negotiated as appropriate in each individual case. C. For purposes of this contract, Counsel are independent contractors as defined by law in the State of Minnesota, and not employed by the County. Neither Counsel nor their Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County personnel program covering medical and hospital care, sick pay, vacation pay, or severance pay. D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney fees and expenses arising out of any act or omission on the part of the Counsel, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of, or with relation, to any of the work or services to be performed or furnished by Counsel or the subcontractors, partners, or independent contractors or any of their agents or employees under the agreement. E. As required by Minnesota District Court, Counsel must electronically file and accept e- service using the eFile and eService system (eFS). 9. Insurance. Counsel further agree that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this contract keep in force: A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04); B. Automobile Coverage: $100,000 per individual; $300,000 per incident; C. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days’ prior notice thereof to the County. Counsel will furnish the County with certificates of bonding and insurance within thirty (30) days of the signing of this contract. 5 10. It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties, relating to the subject matter hereof, as well as any previous agreements or Court orders presently in effect between Counsel and the County relating to the subject matter hereof. 11. Data Privacy/HIPPA Requirements. For purposes of this Contract all data collected, created, received, maintained, or disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data practices compliance requirements. Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in accordance with all regulations promulgated pursuant to the Health Insurance Portability and Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically, Counsel will use the IIHI only to effectuate the purposes of the agreement and will: a. Appropriately safeguard IIHI b. Report any misuse of IIHI c. Secure satisfactory assurances from any subcontractor, if applicable d. Grant individuals access and ability to amend their IIHI e. Make available an accounting of disclosures of an individual’s IIHI f. Release applicable records to the County g. Upon termination, return or destroy all IIHI in accordance with retention schedules The Agency shall ensure that a joint Release of Information document is completed prior to providing private information to Counsel, in accordance with Minnesota Rules, parts 1205.0100 to 1205.2000. This Agreement shall be effective as of January 1, 2019 and shall remain in full force and effect until December 31, 2019. FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL ________________________________ ______________________________ County Board Chairman *** _________________________________ County Administrator Date: ____________________________ Date: __________________________ CONTRACT FOR LEGAL SERVICES IN HOSPITALIZATION COMMITMENT PROCEEDINGS, CERTAIN GUARDIANSHIP/CONSERVATORSHIP, PATERNITY, AND ORDER TO SHOW CAUSE PROCEEDINGS THIS AGREEMENT made and entered into by and between the COUNTY OF OTTERTAIL and *** (hereinafter referred to as “Counsel”): RECITALS A. Certain financial eligible respondents may, in the discretion of Otter Tail District Court, be entitled to counsel at public expense; B. The County hereby contracts with Counsel to provide professional legal services and representation of said eligible respondents in hospitalization commitment proceedings, certain guardianship/conservatorship, paternity, and Order to Show Cause proceedings; and C. Counsel are duly licensed, qualified, and willing to perform said services and representation. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and Counsel agree as follows: 1. Term. The term of this agreement shall be from January 1, 2019, through December 1, 2019, for appointments made by Otter Tail District Court during said term in hospitalization commitment proceedings, certain guardianship/conservatorship, paternity, and Order to Show Cause proceedings, such representation to continue in these cases until they reach conclusion, if approved by the Court. 2. Personnel. A. Counsel shall provide professional legal advice and representation in accordance with the terms of this agreement as attorneys to represent persons designated by the Court who are: 1) Alleged to be mentally ill; chemically dependent; developmentally disabled; mentally ill and chemically dependent; mentally ill and developmentally disabled; developmentally disabled, mentally ill and chemically dependent; and Jarvis-type hearings; 2) Proposed wards and conservatees pursuant to Minnesota Statutes governing guardianship and conservatorship proceedings (now pursuant to 524.5-304, 406 in any proceedings under 524.5-303, 403); 3) Indigent putative fathers in paternity proceedings; and 4) Persons directed to respond to Orders for Contempt for failure to provide or pay child support, spousal maintenance, dependent health insurance coverage or other Orders to Show Cause involving indigent persons. B. Under this Agreement, there is no obligation to represent persons in civil commitment proceedings alleged to be sexually dangerous persons; persons alleged to have a sexual psychopathic personality; persons alleged to have a psychopathic personality; persons alleged to be mentally ill and dangerous; or persons alleged to be developmentally disabled and dangerous. C. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel is unable to secure Substitute Counsel, the appointed counsel must notify Court Administration of efforts made and Court will appoint Substitute Counsel. Said Substitute Counsel shall be subject to approval by the assigned Otter Tail District Court Judge at no additional cost to the County. Once appointed, Substitute Counsel may withdraw from representation only upon approval of the assigned Otter Tail District Judge. D. The assigned Otter Tail District Judge shall appoint counsel for eligible persons as described in above-paragraph A by Court Order; Court Administration shall assign Counsel under court- appointment contracts to represent eligible persons in a manner that ensures equal distribution of case assignments. Conflict of interest shall be the only reason to decline said appointments. Any questions or concerns regarding the appointment/assignment process shall be presented to Court Administration in writing. 3. Administration and Support. Counsel shall provide: A. All general administrative services, including scheduling of attorney court appearances necessary to ensure orderly and timely provision of all legal services required herein. B. Office facilities adequate to perform all legal services required herein. C. All necessary stationary, office supplies, and office equipment, including, but not limited to, computer equipment, telephones, and copy equipment. Photocopies are the responsibility of Counsel, except for those made at Otter Tail Court Administration or the Department of Human Services in preparation for trial. D. All transportation necessary for provision of all legal services required herein. Otter Tail County shall pay attorneys an hourly rate of $75.00 for any travel to and from client interviews and hearings held outside of Fergus Falls, Minnesota, and mileage at the same rate per mile as is paid to county employees for mileage incurred while providing representation/services under this agreement. Invoices for travel time and mileage as set forth under this paragraph shall be submitted to the Otter Tail County Court Administrator by the 15th of each month, beginning January 1, 2019, and continuing to January 15, 2019, which shall set forth: 1) Client name/court file number; 2) Detailed description of services rendered; 3) Date said service was rendered; 4) The number of hours spent on each date service was rendered; 5) The rate of hourly pay ($75.00 per hour); 6) All expenses incurred, as allowed by this order, in the representation of clients in the above- named cases; and 7) A total amount due for the services rendered and expenses incurred; and 8) Covering the immediate past month. E. Such library and reference materials as Counsel deems necessary. 4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance of all services required by this contract. 5. Time Records. Counsel agree to maintain, or cause to be maintained, accurate and complete time records of all attorney work provided pursuant to this agreement, with said time records being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court Administration by January 15, 2019, and by the 15th of each month thereafter until said cases have reached disposition, a detailed statement, which contains the name of the case, the court file number, a description of service rendered, the date said service was rendered, the number of hours spent on each date service was rendered, all expenses incurred in the representation of parents, guardians, or custodians in these proceedings, as allowed by this agreement, and a total amount due for the expenses incurred during the immediate previous month, payable by Otter Tail County within thirty days of submission of said statement. Otter Tail County reserves the right to withhold compensation if time record is submitted more than sixty (60) days past the due date. 6. Compensation. For the term of January 1, 2019, through December 31, 2019, Otter Tail County shall pay *** total amount of $12,000 as compensation for eligible persons in hospitalization commitment proceedings, certain guardianship/conservatorship, paternity, and Order to Show Cause proceedings. Payment shall be disbursed to *** in the amount of $1,000.00 per month to be paid to each on the first day of each month beginning January 1, 2019 and continuing through December 31, 2019. 7. Other Reimbursement. Counsel shall be reimbursed for only the following costs and expenses in providing representation pursuant hereto, to the extent approved in advance by a Judge serving Otter Tail County: a. The cost of employing such expert witnesses as is reasonably required and proper to represent a client hereunder; b. The costs of all necessary subpoenas (need not be approved in advance); and c. All reasonable and necessary costs and expenses incurred hereunder on the appeal, including, but not limited to, filing fees, transcript costs and printing costs. 8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that: A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel. B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not specifically provided for in this contract will be paid or reimbursed by the County unless service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District Judge or independently authorized by the County, with amount of payment or reimbursement to be negotiated as appropriate in each individual case. C. For purposes of this contract, Counsel are independent contractors as defined by law in the State of Minnesota, and not employed by the County. Neither Counsel nor their Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County personnel program covering medical and hospital care, sick pay, vacation pay or severance pay. D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney fees and expenses arising out of any act or omission on the part of the Counsel, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of, or with relation, to any of the work or services to be performed or furnished by Counsel or the subcontractors, partners, or independent contractors or any of their agents or employees under the agreement. E. As required by Minnesota District Court, Counsel must electronically file and accept e-service using the eFile and eService system (eFS). 9. Insurance. Counsel further agree that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this contract keep in force: A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04); B. Automobile Coverage: $100,000 per individual; $300,000 per incident; C. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days’ prior notice thereof to the County. Counsel will furnish the County with certificates of bonding and insurance within thirty (30) days of the signing of this contract. 10. It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties, relating to the subject matter hereof, as well as any previous agreements or Court orders presently in effect between Counsel and the County relating to the subject matter hereof. 11. Data Privacy/HIPPA Requirements. For purposes of this Contract all data collected, created, received, maintained, or disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data practices compliance requirements. Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in accordance with all regulations promulgated pursuant to the Health Insurance Portability and Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically, Counsel will use the IIHI only to effectuate the purposes of the agreement and will: a. Appropriately safeguard IIHI b. Report any misuse of IIHI c. Secure satisfactory assurances from any subcontractor, if applicable d. Grant individuals access and ability to amend their IIHI e. Make available an accounting of disclosures of an individual’s IIHI f. Release applicable records to the County g. Upon termination, return or destroy all IIHI in accordance with retention schedules The Agency shall ensure that a joint Release of Information document is completed prior to providing private information to Counsel, in accordance with Minnesota Rules, parts 1205.0100 to 1205.2000. This Agreement shall be effective as of January 1, 2019 and shall remain in full force and effect until December 31, 2019. FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL ________________________________ ______________________________ County Board Chair *** _________________________________ County Administrator Date: ____________________________ Date: __________________________ FOOD PROTECTION ORDINANCE FOR OTTER TAIL COUNTY "The Otter Tail County Board of Commissioners ordains:" Section I: PURPOSE. 1.1 Purpose. This Ordinance is enacted to establish standards for the regulation of food establishments to protect the health, safety, and general welfare of the people of Otter Tail County pursuant to powers granted under Minnesota Statutes and subsequent recodifications and/or amendments and other applicable legislation, as may be adopted from time to time. 1.2 Objectives. The principal objectives of this Ordinance are as follows: A. To provide local governance to promote health, safety, and wellness to citizens and patrons of food service establishments. B. To correct and prevent foodborne illness and conditions that may adversely affect persons utilizing food establishments. C. To provide standards for the design, construction, operation, and maintenance of food establishments. D. To provide education to food workers and operators on risk factors contributing to food borne illness. E. To meet consumer expectations for the safety of food establishments. Section II: SCOPE. The scope of this ordinance applies to food service establishments within the jurisdiction of the Health Authority and as described in Minnesota Statutes Chapter 157.15. Section III: DELEGATED AUTHORITY. Pursuant to Minnesota Statutes Chapter 145A.07, the commissioner of health has entered into an agreement with Otter Tail County, a member of the Partnership 4 Health community health board, to delegate all or part of the licensing, inspection, reporting, and enforcement duties authorized under 145A.07 and MN Statutes Chapter 157. Section IV: STATE HEALTH DEPARTMENT RULES ADOPTED. Pursuant to Minnesota Statutes Chapter 157 excluding section 157.16 Subd 2(a) and 157.16 Subd 3(a), and Minnesota Rules Chapter 4626, excluding 4626.2015 through 4626.20254626.0033 Subparts G through O, including all subsequent amendments thereto, are hereby adopted by Otter Tail County by reference. Section V: GENERAL PROVISIONS. 5.1 Exclusions. This Ordinance shall not apply to food service operations as referenced in MN Statutes Chapter 157.22. Section VI: DEFINITIONS. 6.1 Definitions of words, phrases, and terms used in this Ordinance shall be those set forth in Minnesota Rules, Chapter 4626, Statutes Chapter 157, Otter Tail County Administrative Ordinance, and this section. 6.2 "Health Authority" shall mean the Otter Tail County Public Health Department and its designated employees, agents, or contractors, as the Otter Tail County Board may designate. 6.3 "County" shall mean Otter Tail County. Section VII: ADMINISTRATION. 7.1 Administrative Ordinance. Except where otherwise specified, this Ordinance is subject to all provisions of Otter Tail County Administrative Ordinance. 7.2 License Required. It is unlawful for any person to operate or permit the operation of a food service establishment, regardless of whether a fee is charged for such use, unless Otter Tail County has issued a valid license from the Health Authority which is in full force and effect. Licensing of food service establishments shall be done pursuant to Otter Tail County Administrative Ordinance 632793 and 669886 and active Resolution. Only a person who complies with the provisions of this ordinance(s) and resolution(s) applicable thereto within the jurisdiction in which the food service facility is located shall be entitled to receive a license. 7.3 General Licensing. The application or renewal for such licenses shall be made on forms furnished by the Health Authority and shall describe the general nature of the business, the location, and any other information deemed necessary by the Health Authority. 7.4 License Fees. Fees for licenses, late fees, and service fees as shown in the fee schedule, issued hereunder shall be those established by an active resolution of the Otter Tail County Board of Commissioners. 7.5 License Expiration. Licenses issued pursuant to this Ordinance shall commence and expire on the dates indicated on the license certificate. With the exception of seasonal food establishment licenses, all food establishment licenses shall be issued for the applicable license year. Seasonal food establishment licenses shall be issued for the specific days the seasonal food establishment is in operation. 7.6 Transfer and Display of License. A license shall not be transferable as to person or place. A valid, original license certificate issued from the Health Authority shall be located onsite and posted so that it is clearly visible to the public. Section VIII: INSPECTIONS AND PLAN REVIEW. All persons who hereafter construct, remodel or convert buildings or facilities for use on a parcel of land meeting the definition of food service establishment shall conform and comply in their construction or alteration with the requirements of this ordinance. Plans and specifications for such construction, remodeling or alteration which shall show layout; mechanical, plumbing, and electrical specifications; construction materials; and location and type of equipment and facilities shall be filed by its owner in the Office of the Health Authority. The establishment shall be constructed and finished in conformance with the approved plans. The Health Authority, in partnership with other State and Local officials, shall inspect the grounds including buildings and facilities related to the operation or functionality of the establishment as frequently as deemed necessary during construction to ensure that construction occurs in conformance with the approved plans. The regulatory authority shall conduct a final inspection prior to the start of operations and issuance of an approved license. 8.2 Plan Submission. The license applicant or licensee shall submit properly prepared plans to the Health Authority under the provisions of Minnesota Rules, Chapter 4626.1720 and 4626.1725. Complete plans, specifications, plan application, and the plan review fee shall be submitted to the Health Authority at least 30 days before beginning construction or remodeling. 8.3 Approval Required. The food establishment shall be constructed in conformance with plans approved by the Health Authority. The jurisdiction shall not issue a building permit for a food establishment or remodeling or alteration permit for such an establishment until the Health Authority has approved such plans. 8.4 Access to Premises and Records. After providing proper Otter Tail County identification, the person in charge of the food establishment shall, upon request of the Health Authority, permit access to all parts of the establishment at any reasonable time for the purpose of inspection as often as deemed necessary by the Health Authority. The person in charge shall make available and allow copying of any and all records necessary to ensure compliance with this Ordinance. 8.5 Interference with Health Authority. No person shall interfere with or hinder the Health Authority in the performance of its duties, or refuse to permit the Health Authority to make inspections of a food establishment. 8.6 Removal and Correction of Violations. The licensee, owner, or operator of a food establishment, upon receipt of a report giving notification of one or more violations of this Ordinance, shall correct or remove each violation in the length of time determined by the Health Authority. The length of time for the correction or removal of each such violation shall be noted on the inspection report provided by the Health Authority to the establishment. Failure to remove or correct each violation within the specified time period may constitute a separate violation of this Ordinance and further action by the Health Authority. The Health Authority may issue orders to halt construction or remodeling, or to take corrective measures to ensure compliance with this Ordinance. Section IX: GROUNDS FOR EMERGENCY CLOSURE. 9.1 Grounds for Emergency Closure. If any of the following conditions exist, the operator may be ordered to discontinue all operations of the food establishment until such time as the Health Authority confirms the correction of the violation: A. Failure to possess a current license required by this Ordinance; B. Evidence of a sewage backup in a food preparation, food storage, or utensil washing area; C. Lack of potable, plumbed, hot or cold water to the extent that hand washing, utensil washing, food preparation, or toilet facilities are not operational; D. Lack of electricity or gas service to the extent that hand washing, utensil washing, food preparation, lighting, or toilet facilities are not operational; E. Evidence of an ongoing illness associated with the operation of the establishment; F. Significant damage to the food establishment due to tornado, fire, flood, or other disaster; G. Evidence of an infestation of rodents or other vermin; H. Evidence of cross contamination, filthy conditions, untrained staff, or poor personal hygiene; I. Lack of an effective means of sanitizing dishes or utensils; or J. Any violation or combination of violations deemed by the Health Authority to be an immediate or potentially serious health, safety, or security concern to patrons of the establishment; and K. Anytime a public health nuisance, as defined in Minnesota Statutes, Section 145A.02 subdivision 17, exists. Section X: STANDARDS FOR HEALTH, SAFETY, AND NUISANCE PREVENTION. 10.1 Standards Adopted. This Ordinance incorporates by reference the provisions of Minnesota Statutes, Chapter 157 and Minnesota Rules, Chapters 4626.0010 through 4626.2010, and all subsequent recodifications and amendments, and specifically adopts the following additional standards pursuant to Minnesota Statute, Section 145A.05, subdivision 1: A. Minnesota Rules, Chapter 4626.1050 subp. A is amended to read as follows: A hand washing lavatory shall be equipped to provide water to the user through a mixing valve or combination faucet, at a temperature of at least 43 degrees C (110 degrees F), but not more than 54 degrees C (130 degrees F) in a food establishment and not more than 48 degrees C (120 degrees F), in a sink that is used by children such as a school, day care, or preschool. B. Minnesota Rules, Chapter 4626.2010 Subp. 4 is amended to read as follows: Exemptions. These exempted food establishments are not required to have a certified food manager, but the person in charge required by 4626.0025 in these food establishments must be trained in basic food sanitation by the Health Authority. Section XI: VARIANCES. 11.1 Determination and Notice. When a licensee or applicant requests a variance under Minnesota Rules, Chapter 4626.1690 through 4626.1715, on the form provided by the Health Authority, from a provision of this Ordinance or Minnesota Rules, Chapter 4626, the Health Authority will issue a written determination regarding that variance request. The administrative review of the variance will be issued to the licensee or applicant within ten County working days of the completion of the review. Section XII: SEPARABILITY. If any provision or application of any provision of this Ordinance is held invalid, that invalidity shall not affect other provisions or applications of this Ordinance. Section XIII: PENALTY. 13.1 Penalty. Any person violating a provision of this ordinance may be guilty of a misdemeanor and upon conviction thereof shall be punished pursuant to Otter Tail County Ordinance 632793. 13.2 Administrative Citations. Whenever the Health Authority discovers a violation of this Ordinance, a citation may be issued to the person alleged to have committed the violation. The citation shall be issued to the person charged with the violation, or in the case of a corporation or municipality, to any officer or agent expressly or impliedly authorized to accept such issuance. 13.3 Re-inspection. If violation(s) found during an establishment inspection are deemed a potential public health or safety risk, a re-inspection of the establishment may be performed by the Health Authority. A re-inspection service fee, as defined in resolution, may be assessed to a licensed establishment after a re-inspection is completed. Section XIV: EFFECTIVE DATE. After passage by the Otter Tail County Board of Commissioners, this Ordinance shall be effective on April 11, 2016. Repealed, Rules for Food and Beverage Establishments, effective January 1, 1984 Adopted by the Otter Tail County Board of Commissioners on March 22, 2016. Amended by the Otter Tail County Board of Commissioners on December 11, 2018 to be effective January 1, 2019. ______________________ Leland Rogness, Chair Wayne Johnson, Chair Attest: ______________________ Larry Krohn, Clerk John W. Dinsmore, Clerk OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 December 12, 2018 Meeting of the Otter Tail County Planning Commission was held on December 12, 2018 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Roll Call: Members Present: Loren Bailey, Rod Boyer, Brent E. Frazier, Richard Gabe, Bert Olson, Bruce Stone, David Trites, David Wass and Rick Wilson. Members Absent: Jack Rosenthal. Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of November 14, 2018: A motion by Stone, second by Gabe to approve the November 14, 2018 Minutes as presented. Voting: All members in favor. Patrick & Stephanie Hockett – Approved As Modified: A Conditional Use Permit Application (as stated by the Applicant on the Application): Build and use 4 Commercial Buildings for rental purposes. A. 1 Monitor Style Barn at 80’x90’ with Duplex Living Quarters and Storage (Unit #4) B. 3 Storage Buildings at 60’x170’ each (Unit #’s 1, 2, & 3) C. Exterior lighting to Illuminate Parking Areas D. 2 Signs to be installed a maximum size of 10’x10’ each, to be lighted E. Dock with 2 slips. The proposal is located Pt of GL 4, (13.42 Acres), Section 02 of Otter Tail Township; Buchanan Lake (56-209), General Development (GD). Patrick Hockett represented the Application. Written correspondence was read into the record. Mike Wolf indicated he has no problem with the dock, expressed concerns with the rental use and spoke against the Application. Karen Wolf had questions on the residential commercial / rental use. Denise Callander expressed concern on the rental use. Tim Callander expressed concerns expressed concerns on the commercial use. Shawn Herman expressed concerns on the commercial use and future expansion of the use. Eric Herman expressed concerns on the commercial use and future structures, noise, the access road (traffic), the sign, the size of the garage, the effect on the residential area, expressing opposition. Motion – November 14, 2018: A motion by Trites, second by Frazier to table (at the Applicant’s request) to December 12, 2018, to allow the Applicant to address: 1. The compatibility with an existing residential area. 2. The depth of the lake in area of proposed slips. 3. The use of commercial lighting. 4. The hours of operation. 5. Suitable area for a compliant septic system. 6. The potential for run-off into the lake. 7. The proposed lighted sign(s). Information from the Applicant must be submitted to the Land & Resource office by November 26, 2018. Motion: A motion by Wass, second by Gabe, to approve the Application with the modifications presented, allowing the commercial duplex and eliminating, 3 rental storage units; this approval is consistent with past commercial use approvals and is compatible with the area. Voting: All Members in favor. Otter Tail County, Planning Commission December 12, 2018; Page 2 No Action: Loren Bailey informed Members that this is his last meeting and will not continue with the Planning Commission. He indicated he appreciated the opportunity to serve on the Planning Commission and that it has been an honor to work with everyone involved. Board of Adjustment Representation: Members discussed Planning Commission representation at the 2019 Board of Adjustment Meetings. Adjourn: At 7:25 P.M., Chairman Olson set the Meeting. Respectfully submitted, Marsha Bowman Recording Secretary OTTER TAIL COUNTY LAND & RESOURCE MANAGEMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 540 WEST FIR AVENUE 218-998-8095 FERGUS FALLS, MN 56537 FAX: 218-998-8112 FEE SCHEDULE – April 24, 2018January 1, 2019 (All Fees Are Non-Refundable) Make Checks Payable to: “Otter Tail County Treasurer” After-the-Fact Request $ 1,000.001500.00 Plus Normal Fee Permit Renewal Fee $50.00 SSTS, Site & Lot Alteration Permits, & CUP’s that have expiration date Appeal $ 300.00 Conditional Use Permit Application Includes State Legislative Recording Fee - $46.00 Topographical Alteration / Extractive $ 500.00 Commercial / PUD / Miscellaneous $ 500.00 Interim Use Permit Application $ 500.00 Includes State Legislative Recording Fee - $46.00 Lot Alteration Permit Application Impervious Surface 0-100 ft2 $ 50.00 101-500 ft2 $ 75.00 501 or more ft2 $ 100.00 Lot Alteration Permit 0-20 yds3 $ 75.00 21-100 yds3 $ 100.00 101-500 yds3 $ 175.00 501-1,000 yds3 $ 250.00 Pre-Application Inspections $ 75.00 Bluff Determination $75 for first item, $25 for each additional item OHWL Building Line Wetland Verification Stake Setback Verify Setback Shore Impact Zone Shoreland Area Restrictive Layer Verification $ 75.00 Sewage System Permit Application Basic Licensed Installer & Privies $ 175.00350.00 Includes County soil verification Tank Only Permit 175.00 Self-Install $ 350.00525.00 Includes County soil verification Advanced 0-2,500 GPD $ 300.00475.00 Includes County soil verification 2,501-5,000 GPD $ 500.00675.00 Includes County soil verification 5,001-10,000 GPD $ 1,000.001175.00 Includes County soil verification Operating Permit Renewal $ 100.00 Periodic Soil Saturation Dispute Resolution $ 175.00 Site & Lot Alteration (Combined) Permit Application 0-260 ft2 and 0 yds3 $ 150.00 0-260 ft2 and 1-20 yds3 $ 225.00 0-260 ft2 and 21-100 yds3 $ 250.00 0-260 ft2 and 101-500 yds3 $ 325.00 0-260 ft2 and 501-1,000 yds3 $ 400.00 261-1,000 ft2 and 0 yds3 $ 200.00 261-1,000 ft2 and 1-20 yds3 $ 275.00 261-1,000 ft2 and 21-100 yds3 $ 300.00 261-1,000 ft2 and 101-500 yds3 $ 375.00 261-1,000 ft2 and 501-1,000 yds3 $ 450.00 1,001- ft2 or Larger and 0 yds3 $ 250.00 1,001 ft2 or Larger and 1-20 yds3 $ 325.00 1,001 ft2 or Larger and 21-100 yds3 $ 350.00 1,001 ft2 or Larger and 101-500 yds3 $ 425.00 1,001 ft2 or Larger and 501- 1,000 yds3 $ 500.00 Subdivision Filing Fee $ 650.00 Plus $ 50.00 Per Lot Variance Application $ 500.00 Includes State Legislative Recording Fee - $46.00 Wind Energy Conversion System Permit Application Non-Commercial $ 150.00 Commercial $ 275.00 Make Checks Payable to: “Otter Tail County Recorder” Final Plat $ 56.00 Set by State Legislature Common Interest Community $ 56.00 Set by State Legislature Covenants $ 46.00 Set by State Legislature LR: Fee Schedule 2018 04-24-2018 OTTER TAIL COUNTY LAND & RESOURCE MANAGEMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 540 WEST FIR AVENUE 218-998-8095 FERGUS FALLS, MN 56537 FAX: 218-998-8112 Chris LeClair Director Kyle Westergard Asst. Director Otter Tail County Aquatic Invasive Species Task Force MINUTES – December 10, 2018 Members Present: Lisa Basset, Dennis Carlbom, Jerry Horgen, Dave Majkrzak, Roger Neitzke, Sylvia Soeth, Jeff Stabnow, Bernie Steeves, and Mark Steuart. Technical Advisors Present: Mike Bolinski, Marsha Bowman, Shawn Donais, Nick Leonard, and Spencer McGrew. Non Members Present: James Wooton, Aquatic Invasive Species Detector, John Kruse, Otter Tail County COLA, Erik Anthonisen, DNR Call to Order: At 1:00 PM Chairman Steeves called the meeting to order. Additional Agenda Items: Lake Koronis/Starry Stonewort November 19, 2018 Minutes: Spencer, Recording Secretary, noted he made a typographical error in the November 19, 2018 Minutes. Members reviewed and approved the corrected Minutes. Land and Resource Director Update: On behalf of Chris, Bernie outlined the communication policy of the Otter Tail County AIS Task Force. Members are invited and encouraged to share the activities and plans of the AIS Task Force. Policy recommendations of the AIS Task Force only become official upon approval of the Otter Tail County Board of Commissioners. Expense Report: Spencer distributed the Expense Report through December 6, 2018. Members reviewed the report. A year end report will be presented at the January 14, 2019 AIS Task Force Meeting. Wright County Regional Inspection Program Public Meeting December 11, 2018 Wright County Courthouse, Buffalo, MN: The Task Force will send a delegation to the Public Meeting for the Wright County Regional Inspection Program in Buffalo, MN December 11, 2018. Spencer, Roger, and Dave M will attend as observers. Inspection/Decontamination Committee Update: Bernie distributed a proposal for the 2019 Watercraft Inspection Season. Members referred the proposal to the Inspection/Decontamination Committee for further review. Motion Passed: To develop a Watercraft Inspection Cost Sharing Program with Lake Associations and to purchase two additional Decontamination Units to serve four locations in the County. Education/Awareness Committee: Roger and Nick led discussion about the 2019 Otter Tail County Visitor Profile. The Profile will survey visitors in the summer of 2019. Results will be available at the end of 2019. A wide group of local organizations assist in funding the Visitor Profile. The total cost of the project is $40,000. Nick asked Members if the Task Force was interested in participating and contributing financially. Nick indicated there is an opportunity to include questions about aquatic invasive species knowledge and awareness. Discussion followed. The Education/Awareness Committee noted the Project will help measure the effectiveness of Otter Tail County’s Aquatic Invasive Species Prevention Program. Motion Passed: To support the 2019 Otter Tail County Visitor Profile with a contribution of $2,000 on the condition that aquatic invasive species questions are incorporated into the Profile. The funds will be appropriated from the Education/Awareness Program. COLA Presentation: John Kruse led a presentation of Otter Tail County COLA’s 2019 activities. Water Quality Testing, the Newsletter, and other projects were showcased. Funding provided by the Otter Tail County Aquatic Invasive Species Task Force supported the collection of water quality data. Train the Teachers to Train the Kids Update: Jerry provided a handout for the Train the Teachers to Train the Kids Program. He indicated 2 school presentations have been scheduled for December. He is working with a new teacher in the Ashby School System. DNR Update: Mike indicated he had nothing to report. Shawn reported DNR is planning to modernize 2 Public Water Accesses: Lake Lizzie and Deer Lake. The modernization is in the planning stages. Members asked Shawn to provide the Task Force with the plans. Sheriff Update: Jim was not present to give a report. Communications and External Relations Update: Nick reported his office is preparing for the new Legislative Session. Otter Tail County advocates for Legislative Policy at the Capitol. Otter Tail County Aquatic Invasive Species Task Force December 10, 2018 Minutes, Page 2 SWCD Update: Aimee was not present to give a report. Otter Tail COLA Update: Sylvia indicated COLA will develop a 2019 Budget in January. Membership Terms: Spencer distributed an updated list of Membership Terms. James Wooton and Bob Schempp were appointed to the AIS Task Force (effective 1-1-2019) by the Board of Commissioners at their December 4, 2018 Meeting. Spencer reminded Members there is still one vacancy. Bernie reminded Members to consider nominations for Chair and Vice Chair. Lake Koronis/Starry Stonewort: Dave reported $200,000 has been spent in 2018 for managing 200 acres of Starry Stonewort on Lake Koronis near Paynesville MN. Lake Koronis is 3,000 acres in size. Adjournment: The Meeting was adjourned at 2:58 PM. Members were reminded the next Meeting is set for January 14, 2018. Respectfully Summitted Spencer McGrew Recording Secretary Budget and Levy Public Hearing Wayne Johnson, Chair reconvened the Otter Tail County Board of Commissioners’ meeting at 6:00 p.m. for the purpose of holding the required public hearing to review and discuss the proposed budget and levy for calendar year 2019. The following were in attendance: Commissioners - Wayne Johnson, Chair; Doug Huebsch, Betty Murphy and Lee Rogness (Note – Commissioner John Lindquist was absent due to personal reasons.) County Administrator - John Dinsmore County Attorney - Michelle Eldien Other County Staff - Human Services Director - Deb Sjostrom County Assessor - Doug Walvatne County Auditor-Treasurer - Wayne Stein Assistant Finance Director - Kris Vipond Communications and External Relations Director - Nick Leonard Land and Resource Director - Chris LeClair Solid Waste Director - Chris McConn Public Works Director - Rick West Chief Deputy/Sheriff Elect - Barry Fitzgibbons Public in attendance (from attendance roster) – 1. Frances Stevenson, Local News Media 2. Mikel Olson, Fergus Falls/Otter Tail County HRA 3. Andrew Bremseth, Administrator – City of Fergus Falls 4. Eleven members of the public as follows: a. Dave Ohm b. Lois Klinker c. Pete Pedersen d. Luke Mitchell e. Oliver Harrison f. Alice Spidahl g. Ruth Carlson h. William Ridout i. Dan Heikes j. Tom Trosvig k. Filicity Marty Wayne Stein, County Auditor-Treasurer, provided those in attendance with a copy of the Levy and Budget presentation that had been prepared for overviewing and explaining the County’s proposed 2019 budget and levy. The handout provided information regarding the following: 1. the purpose of the meeting, 2. the County’s overall tax base (taxable market value and net tax capacity), 3. the major budget and levy areas, 4. the number of different issues considered when developing the overall budget and when determining the amount of the property tax levy, 5. the County’s final pay 2018 levy and the proposed levy for pay 2019, 6. a review of the tax rates based on the final and proposed levies and their impact, 7. the proposed levies per major fund area and the factors impacting the change, 8. the County’s long term debt position, 9. the overall revenue and expenditure budget and the major sources of revenues available to the County and the major area where funds are expended, and 10. the remaining process and issues that will be considered before the final budget and levy is adopted. The handout provided indicated that the proposed net property tax levy for Pay 2019, including the levy for the Otter Tail County Housing and Redevelopment Authority and the various lake improvement districts is $41,517,762, which is 5.14% over the final net property tax levy for Pay 2018. The proposed levy will support an overall budget of approximately $111.3 million. Wayne Johnson, Chair, opened the meeting to the public for questions and comments concerning the County’s proposed 2019 budget and proposed payable 2019 gross and net levy. Oliver Harrison addressed the members of the County Board with a few questions regarding the proposed levy increase for the Housing and Redevelopment Authority. The commissioners explained their vision for community development, noting specifically affordable workforce housing to help drive economic growth. It was noted that action on the final 2019 Budget and Levy will be considered at 11:15 a.m. on Tuesday, December 18, 2018. Wayne Johnson, Chair called additional times for questions and comments from the public before entertaining a motion to adjourn. Hearing no other public comments, questions or concerns, Lee Rogness made a motion, seconded by Betty Murphy and unanimously carried, to close the Otter Tail County Levy and Budget hearing at 6:36 p.m. Prepared by – Wayne Stein, County Auditor-Treasurer Adoption 2019 Calendar Year Budget and 2019 Final Gross and Net Levy – ADOPTION OF FINAL BUDGET AND LEVY Otter Tail County Resolution No. Recommended 2019 Net Property Tax Levy for Payable 2019 - Payable 2019 Payable 2018 Percent Gross County Property Tax Levy (Non-Debt) - 41,031,233 39,371,389 4.22% Gross Debt Levy - Master Facility Plan Bonds - 2012A 571,463 296,782 92.55% Ottertail Operations Center Bonds 497,070 494,078 0.61% Government Services Bldg. Bonds 0 410,202 -100.00% Jail/Elevator Project - 2017A 90,460 162,803 -44.44% Total Gross County Property Tax Levy 42,190,226 40,735,254 3.57% County Program Aid (Certified) 2,038,656 2,092,576 -2.58% Net County Property Tax Levy - 40,151,570 38,642,678 3.90% Gross/Net Lake Improvement District Levies - Pelican Group of Lakes 130,000 130,000 0.00% Pine Lakes 50,592 50,590 0.00% Little McDonald, Kerbs & Paul 70,000 112,000 -37.50% Big McDonald 7,000 12,000 -41.67% South Turtle 25,000 0 #DIV/0! Total Net County Levy Including Lake Improvement Districts - 40,434,162 38,947,268 3.82% Special Taxing District Levy - Otter Tail County HRA 1,083,600 541,800 100.00% Proposed Total Net Property Tax Levy 41,517,762 39,489,068 5.14% RECAP - County Only - Gross Tax Levy (Total) 42,190,226 40,735,254 3.57% County Program Aid 2,038,656 2,092,576 -2.58% Net Tax Levy (Total) 40,151,570 38,642,678 3.90% County, Lake Improvement Districts and HRA - Gross Tax Levy (Total) 43,556,418 41,581,644 4.75% County Program Aid 2,038,656 2,092,576 -2.58% Net Tax Levy (Total) 41,517,762 39,489,068 5.14% Payable 2019 Otter Tail County Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2018 - The following resolution was offered by Commissioner , who moved for the adoption of Otter Tail County’s Payable 2019 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 1, 2018, a proposed Payable 2019 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018 adopted Otter Tail County’s proposed Payable 2019 Gross and Net Property Tax Levy and selected Tuesday, December 11, 2018 as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 11, 2018 held the required meeting; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2019 Gross and Net Property Tax Levy no later than Friday, December 28, 2018, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2019 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Friday, December 28, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2019, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown - Net Tax Capacity Based Levies Gross Levy CPA Net Levy General Revenue 21,580,366 (1,102,264) 20,478,102 PEHP 178,545 0 178,545 Pelican To Perham Trail 350,000 0 350,000 Debt Service - Series 2012A (Courthouse/Jail) 571,463 0 571,463 Ottertail Operations Center 497,070 0 497,070 Series 2017A (Jail/Elevator) 90,460 0 90,460 Human Services - Social Services 7,168,122 (366,128) 6,801,994 Administration 2,102,339 (107,382) 1,994,957 Public Health 1,129,110 (57,672) 1,071,438 Court Services 2,338,083 (119,423) 2,218,660 Road and Bridge 3,781,410 (193,144) 3,588,266 Capital Improvement 1,813,789 (92,643) 1,721,146 Total County - Excluding Regional Library 41,600,757 (2,038,656) 39,562,101 Regional Library System 589,469 0 589,469 Total County - Including Regional Library 42,190,226 (2,038,656) 40,151,570 Lake Improvement Districts - South Turtle Lake 25,000 0 25,000 Pelican Group of Lakes 130,000 0 130,000 Pine Lakes 50,592 0 50,592 Little McDonald, Kerbs & Paul 70,000 0 70,000 Big McDonald 7,000 0 7,000 Total County - Including Lake Improvement Districts 42,472,818 (2,038,656) 40,434,162 Special Taxing District Tax - Otter Tail County HRA 1,083,600 0 1,083,600 Grand Total - Otter Tail County 43,556,418 (2,038,656) 41,517,762 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2019 and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Lee Rogness Adopted at Fergus Falls, Minnesota this 18th day of December 2018. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Wayne D. Johnson, County Board Chair Attest:__________________________ John Dinsmore, Administrator Payable 2019 Otter Tail County Housing and Redevelopment Special Taxing District Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2018 - The following resolution was offered by Commissioner , who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2018 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2019 Gross and Net Property Tax Levy of $1,083,600, and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018, adopted for the Otter Tail County Housing and Redevelopment Authority a proposed Gross/Net Property Tax Levy for Payable Year 2019 in the amount of $1,083,600, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2019 Gross and Net Property Tax Levy no later than Friday, December 28, 2018, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2019 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Friday, December 28, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County HRA Board and the Economic Development Committee, hereby authorizes/adopts a final Payable 2019 Gross and Net Property Tax Levy of $1,083,600 for the purpose of funding traditional housing and redevelopment programs, enhance housing and redevelopment programs, economic development and community development programs. NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority and/or to be spread against the taxable net tax capacity of the taxable property of Otter Tail County. The resolution was seconded by Commissioner and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Lee Rogness Adopted at Fergus Falls, Minnesota this 18th day of December 2018. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Wayne D. Johnson, County Board Chair Attest:__________________________ John Dinsmore, Administrator Resolution Adopting the Calendar Year 2019 Budget Otter Tail County Resolution No. 2019 - The following resolution was offered by Commissioner , who moved for the adoption of the calendar year 2019 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds. WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 1, 2018, a proposed Calendar Year 2019 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2019 budget, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018 adopted Otter Tail County’s proposed Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 11, 2018 as the date for the public hearing, and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 11, 2018 held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds no later than Friday, December 28, 2018 and also recognizes the requirement to adopt the final Calendar Year 2019 Budget after the adoption of the final payable 2019 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $111,256,518 as the County’s Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, as summarized and as detailed in the budget documents filed with the County Auditor-Treasurer’s office. The above resolution was seconded by Commissioner and carried with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Lee Rogness Adopted at Fergus Falls, Minnesota this 18th day of December 2018. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Wayne D. Johnson, County Board Chair Attest:__________________________ John Dinsmore, Administrator Board of Water and Soil Resources Appropriation Otter Tail County Resolution No. 2019 - The following resolution was offered by Commissioner , who moved for the adoption of the following: WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 18, 2018 adopted $40,151,570 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and Redevelopment Authority) as Otter Tail County’s Payable 2019 Net Property Tax Levy; and WHEREAS, $20,478,102 is designated to assist with the financing of the County’s General Revenue Fund activities; and WHEREAS, the operational budgets for Otter Tail County’s Land and Resource Department, Board of Adjustment and Planning Commission are a part of the County’s General Revenue Fund Budget; and WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and Planning Commission are funded by a combination of general tax levy funds, charges for services and a portion of the Board of Water and Soil Resources 2019 Natural Resources Block Grant; and WHEREAS, the Board of Water and Soil Resources 2019 Natural Resources Block Grant total $105,900 and consist of funding for the following activities: Comprehensive Water Plan - $9,824 Wetlands Conservation Act - $59,729 Shoreland - $17,747 Subsurface Sewage Treatment Systems - $18,600; and WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface Sewage Treatment Systems portion of the block grant funding does not require either a local levy or an in-kind match; and WHEREAS, portions of the Board of Water and Soil Resources 2019 Natural Resources Block Grant and local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts as noted in a document filed with the 2019 budget; and WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail County is responsible for including in the final adopted net levy for Otter Tail County the required local property tax levy for the Comprehensive Water Plan portion of the block grant funding: NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby designates $20,405 of the $20,478,102 Payable 2019 General Fund Levy as the local property tax match for the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2019 Natural Resources Block Grant. The motion was seconded by Commissioner and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner YEA NAY ABSENT ABSTAIN Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Lee Rogness Adopted at Fergus Falls, Minnesota this 19th day of December 2017. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Wayne D. Johnson, County Board Chair Attest:__________________________ John Dinsmore, Administrator Page | 1 NON-CONSENT ITEMS Tuesday, December 18, 2018 1. Motion by , second by and unanimously carried, to approve the 2019 Levy and Budget Public Hearing Minutes as attached. 2. Adopt Levy and Budget Resolutions – Calendar Year 2019 (Resolutions Attached) 3. Motion by , second by and unanimously carried to approve an operating transfer from the Capital Improvement Fund to the Road and Bridge Fund for the purpose of reimbursing the following previously approved 2018 Budget Capital Expenditures: 2 – 2018 Ram 1500 Pickups – 4WD Quad Cab CIC201820 $ 56,037.88 2018 Volvo DD-25 Vibratory-Double Drum Compactor CIC201833 $ 36,200.00 2018 Trailer Mounted Etnyre Maintenance Distributor CIC201813 $ 31,510.00 6500 Gallon Double Wall Mag. Chloride Tank Etc. CIC201834 $ 21,398.40 4 – 2018 John Deere Disc R240 Disc Mowers Etc. CIC201829 $ 19,360.00 Seafloor Systems Inc. – HyDrone – G2 RCV Etc. CIC201827 $ 16,463.06 Grand Total For Reimbursement $180,969.34 4. Motion by , second by and unanimously carried to authorize the (Administrator and/or the County Auditor) to approve for payment on Monday, December 31, 2018 the invoices and claims received after Wednesday, December 12, 2018 and on or before Thursday, December 27, 2018. Solid Waste Fee Schedule 2019 County State Fee:Assessment: Total: Mixed Municipal Waste/Household Waste: Per Ton 108.55$ 18.45$ 127.00$ 13-Gallon White Garbage Bag (Minimum Charge) 2.14$ 0.36$ 2.50$ 30-33-Gallon Black Garbage Bag 4.27$ 0.75$ 5.00$ Full Garbage Can (35 Gallon Garbage Bag or Larger) 5.13$ 0.87$ 6.00$ Cubic Yard (uncompacted) 17.09$ 2.91$ 20.00$ Cubic Yard (compacted) 34.19$ 5.81$ 40.00$ Unsorted Loads: Per Ton 325.64$ 55.36$ 381.00$ Per Cubic Yard (uncompacted) 51.28$ 8.72$ 60.00$ Per Cubic Yard (compacted) 102.56$ 17.44$ 120.00$ Sorting Cost Per Hour (Per Employee) 85.47$ 14.53$ 100.00$ Unprotected Loads: 2.0 Times the Posted Rate Handling Fees Per Load (Frozen, Stuck, etc.) 42.74$ 7.26$ 50.00$ Demolition Debris: Per Yard (Pelican Rapids & Battle Lake 3yds or less)11.40$ 0.60$ 12.00$ Clean Concrete (per yard miniumum, Henning & NEOT only) 6.00$ -$ 6.00$ Clean Shingles (per yard minimum, Henning & NEOT only) 6.00$ -$ 6.00$ Per Yard (mixed demo with shingles or concrete-Henn/NEOT) 17.40$ 0.60$ 18.00$ Electronics: Microwaves 5.00$ N/C 5.00$ Computers (CPU's, laptops, includes keyboard and mouse) 5.00$ N/C 5.00$ Small Electronics (Desktop Printers/Copiers, FAX, DVD, VCR, etc 4.00$ N/C 4.00$ Large (Floor Type Copy Machines, etc.) 50.00$ N/C 50.00$ Televisions/Computer Monitors (<26", tube type) 10.00$ N/C 10.00$ Televisions (>27", tube type) 15.00$ N/C 15.00$ Televisions/Computer Monitors (Flat Screen-All Sizes) 10.00$ N/C 10.00$ Whitegoods: Appliances - Non-Freon (Stoves, Dishwashers, Washers, Dryers, 5.00$ N/C 5.00$ Appliances - Freon (Refrigerators, Freezers, A/C units, etc.) 10.00$ N/C 10.00$ Commercial Appliances (freezers, coolers, etc.) 50.00$ N/C 50.00$ Batteries: Car/Boat/Motorcycle 1.00$ N/C 1.00$ Truck/Tractor 4.00$ N/C 4.00$ Commercial 10.00$ N/C 10.00$ Tires: Small Passenger Tire (Up to 15") 2.00$ N/C 2.00$ Large Passenger Tire (16"+) 3.00$ N/C 3.00$ Small Passenger Tire With Rim (Up to 15") 5.00$ N/C 5.00$ Large Passenger Tire With Rim (16"+) 6.00$ N/C 6.00$ Semi-truck/Trailer Tire 10.00$ N/C 10.00$ Solid Waste Fee Schedule County State Fee:Assessment: Total: Tires, cont.: Semi-truck/Trailer Tire with Rim 20.00$ N/C 20.00$ Tractor (all) 25.00$ N/C 25.00$ Flotation Tire (as quoted) quote N/C quote Other Sizes Not Listed, Tracks, Etc. $160.00/ton N/C $160.00/ton Miscellaneous: Stuffed Chair/Recliner 5.13$ 0.87$ 6.00$ Sofa 7.69$ 1.31$ 9.00$ Hide-A-Bed Sofa 12.82$ 2.18$ 15.00$ Twin-Size Mattress (Per Piece) 4.27$ 0.73$ 5.00$ Queen/Full-Size Mattress (Per Piece) 6.84$ 1.16$ 8.00$ King-Size Mattress (Per Piece) 8.55$ 1.45$ 10.00$ Carpeting (per square yard) 0.85$ 0.15$ 1.00$ Propane Tanks (5-20-40 pounds) 4.00$ N/C 4.00$ Scrap Iron & Metal: Minimum 1.00$ N/C 1.00$ Cubic Yard 2.50$ N/C 2.50$ Brush: We only accept 3" to 4" in diameter or less Per Yard 2.00$ N/C 2.00$ Pickup/Trailer (level box) 5.00$ N/C 5.00$ Dump Truck (10 yards) 20.00$ N/C 20.00$ Non Otter Tail County Waste: Non Otter Tail County Waste 3 times the county rate Yard Waste: Must be clean and free of contaminates Free Free Free Lake Weeds - Must include permit to haul Free Free Free Haulers License Fees: License Fee (base) 100.00$ N/C 100.00$ License Fee (per truck) 10.00$ N/C 10.00$ Bond 5,000.00$ N/C 5,000.00$ Service Fee: Per Service Fee Point 14.00$ N/C 14.00$ Credit Card Fee: Per Transaction ($10 Minimum, Charges $10-$78) 1.95$ N/C 1.95$ Per Transaction (Over $78) 2.50% N/C 2.50% Council Action Recommendation Page 1 of 4 Meeting Date: November 14, 2018 – Committee of the Whole Subject: Final Report of Hoot Lake Power Plant EDA Grant Studies Recommendation: Accept Economic Impact Analysis and Fiscal Impact Study Background/Key Points: In October 2013, Otter Tail Power Company announced the upcoming retirement of the Hoot Lake Plant. The retirement was announced due to new Environmental Protection Agency (EPA) requirements that prevented economical upgrades to the plant’s current systems. The power generation capacity will be replaced with natural gas and wind generation, which Fergus Falls lacks the necessary resources for a conversion or replacement at the Hoot Lake Plant site. Otter Tail Power is proud of the Hoot Lake Plant’s legacy and the vital role that is has played both in the company’s and the community’s history. Otter Tail Power is also proud to be a part of Fergus Falls and is not leaving. The headquarters remain here, along with 375 local employees and their families. Otter Tail Power is encouraging and assisting, when possible, the 32 employees currently employed at the Hoot Lake Plant to continue their career with the company. Otter Tail Power is listening and open to hearing ideas and concerns around the future of the Hoot Lake Plant. The plant will continue to operate until May 2021. The hydro facility will remain and the company will likely continue using their building and training grounds. Beyond that, there is no plan yet for what the company will do with the buildings land, or surrounding area and the company does not currently foresee any significant modifications or developments to the site within the decade following the plant’s retirement. In 2015, a stakeholder group known as the Hoot Lake Power Plant Working Group met regularly to discuss the planned retirement of the Hoot Lake Plant. Included on the committee were representatives from the City of Fergus Falls (staff and council), Fergus Falls Economic Improvement Commission (EIC), Otter Tail County, Otter Tail Power Company, and West Central Initiative. In 2016, the City of Fergus Falls applied for a U.S. Economic Development Administration (EDA) grant through the Partnerships for Opportunity and Workforce and Economic Revitalization (POWER) Initiative. The grant funds were intended for communities impacted by changes in coal generation regulations. The City was awarded a $55,000 grant from EDA with matching funds contributed locally by the City, Fergus Falls EIC, Otter Tail Power, and Otter Tail County. The use of the grant funds was decided by the stakeholder Mayor and Council Communication Page 2 of 4 Agenda Item No. <item_outline> group, who transitioned into a steering committee for the studies that resulted from this project. The stakeholder group worked with planners and staff from Barr Engineering, Bolton & Menk, the University of Minnesota Extension, and Springsted Incorporated to help coordinate the many studies that resulted from this project. The stakeholder group worked with each of the project consultants to help set up public engagement opportunities, present updates, and review draft study documents to ensure accurate and practical information resulted from the work of this project. Following is a summary of the results from the four studies (Preliminary Engineering Report, Land Use Study, Economic Impact Analysis, and Fiscal Impact Study). Preliminary Engineering Report A preliminary engineering report (PER) was developed by Barr Engineering, with a final draft approved by the Fergus Falls City Council in April 2018. The PER document outlined a number of recommendations to the City of Fergus Falls in advance of the closing of the Hoot Lake Coal Power Plant. These recommendations included additional monitoring and planning for the following City infrastructure: • Sanitary Sewer Crossings • Bridge Crossings • Water Treatment Plant Intake • Water Treatment Plant Back-up Power Generation The recommendations were developed based on projected impacts of the coal power plant’s decommissioning. Future Land Use Study A future land use study, titled the Northeast River Reach Small Area Plan, was developed by Bolton & Menk, with a final draft approved by the Fergus Falls City Council in August 2018. • The land use study outlined a number of feasible development opportunities for portions of Fergus Falls along the Otter Tail River and surrounding the current Hoot Lake Coal Power Plant. The plan identified five primary development opportunity sites. These include: • Main Street Residential – a large portion of the project study area identified for the potential of moderately priced single family homes south of the Otter Tail River. • Wright Lake Residential – a location identified for the potential of higher priced homes located between the Otter Tail River and Wright Lake. • Fir Avenue Multifamily – an infill opportunity for moderately dense multi-family housing options such as townhomes, low-rise apartment buildings, etc. • Fir Avenue Commercial – a potential infill opportunity for a neighborhood commercial development with single or multi-tenant commercial use buildings. Mayor and Council Communication Page 3 of 4 Agenda Item No. <item_outline> Economic Impact Analysis An economic impact analysis was developed by the University of Minnesota Extension. The Extension’s economic analysis program provides community leaders with information to assist in making decisions regarding a community’s future when facing a change in their local economy. The analysis relies on information from IMPLAN, an input-output modeling program designed for economic impact analysis. In addition to the IMPLAN model, the Extension worked with the stakeholder committee to customize the input-output model with known data to supplement default IMPLAN data. The analysis is developed for a county-wide basis. The resulting findings of the economic impact analysis included: • Estimated loss of $5.65 million in economic output in Otter Tail County • Estimated loss of $400,000 in lost labor income • Fifteen jobs potentially impacted Fiscal Impact Study In addition to the economic impact analysis developed by the University of Minnesota Extension, a fiscal impact study was developed by Springsted Incorporated. The fiscal impact study focused more on tax implications of the Hoot Lake Coal Power Plant’s decommissioning and how tax losses will impact the City of Fergus Falls fiscally. The fiscal impact study was developed to include a number of possible scenarios for mitigation efforts related to the loss of tax capacity as a result of the plant’s retirement. The first scenario describes the impact on local taxes with no mitigation efforts. In this case, the Hoot Lake Coal Power Plant is decommissioned as planned and no local economic growth occurs to mitigate the loss of the plant. The tax impact is shifted to the remaining property owners. This impact to property owners within the City would be significant, therefore, further scenarios were developed to include different levels of economic growth based on opportunities identified in the Northeast River Reach Small Area Plan. The results of these further scenarios indicate that there is potential for the City to offset the loss of tax capacity with additional property tax revenue gained by new development outlined in the Northeast River Reach Small Area. In the best case scenario, the City would not compensate for the lost tax capacity until 2030 at the earliest. This, however, would come with additional infrastructure costs which could eliminate any gains should the City incur these costs. Other funding sources such as state and federal development grants and developer contributions should be considered and pursued, but cannot be relied on to pay for infrastructure improvements. Budgetary Impact: All studies were covered by the Federal EDA grant and local matching dollars. Originating Department: Community Development Respectfully Submitted: Mayor and Council Communication Page 4 of 4 Agenda Item No. <item_outline> Ryan Miller, Development & Planning Specialist Attachments: • Economic Impact Analysis • Fiscal Impact Study Additional Attachments Online: https://www.ci.fergus-falls.mn.us/northeastriverreach • Preliminary Engineering Report • Northeast River Reach Small Area Plan OTTER TAIL COUNTY - MINNESOTA LOGO USAGE POLICY Effective 06/01/18 Otter Tail County Logo Use Policy - 121 Prepared By: The Branding Task Force as directed by the Division Directors and the Otter Tail County Board of Commissioners. Manual Version Control Version Date Author Change Description 1.0 10/29/13 Branding Task Force draft 1.1 11/05/13 Branding Task Force Clarification sections 2.1, 3.1-3.3, 3.5 & 4.1 1.2 11/19/2013 BTF/Div. Directors 1.1, 2.1, 3.1,33 1.2.1 11/26/2013 BTF/Div. Directors 1.1 org vs. corp. ,misc. grammatical/ spelling Note Otter Tail County Board of Commissioners at its option, may change, delete, suspend, or discontinue parts or the policy in its entirety, at any time without prior notice. Page 2Effective 06/01/18 Version 1.2.1 TABLE OF CONTENTS 1 INTRODUCTION ................................................................................................................................................................................ 3 1.1 The Otter Tail County Brand ............................................................................................................................................... 3 1.2 Adoption .................................................................................................................................................................................... 3 1.3 Changes in Policy .................................................................................................................................................................... 3 2 LOGO KEY ELEMENTS ......................................................................................................................................................................4 2.1 Logotype (“OT”) ........................................................................................................................................................................ 4 2.2 Color ..............................................................................................................................................................................................5 2.3 Typography and Layout .........................................................................................................................................................5 3 LOGO DEFINITIONS/RULES ............................................................................................................................................................6 3.1 Placement and Display of Logo .............................................................................................................................................6 3.2 Safe Space ....................................................................................................................................................................................6 3.3 Size .................................................................................................................................................................................................6 3.4 Quality Control ...........................................................................................................................................................................6 3.5 Preferred Fonts ..........................................................................................................................................................................6 3.6 Enforcement ...............................................................................................................................................................................7 4 CO-BRANDING ................................................................................................................................................................................... 9 4.1 Co-Branding with Other Agencies......................................................................................................................................9 5 ACKNOWLEDGMENT ..........................................................................................................................................................................10 Logo Usage Policy Guide Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Page 3Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 1 INTRODUCTION The purpose of this guide is to provide clear information for the consistent use of the county brand and organizational identity, including the official Otter Tail County “OT” logo and branding system. The following pages present guidelines and specifications defining the logo – its elements, arrangements, font and color. Any customization must be approved by the External Relations and Communications Team, prior to implementation. 1.1 THE OTTER TAIL COUNTY BRAND The branding/logo designs were not designed to represent the area in which we live and work; its intent is to identify the Otter Tail County government entity. Consistent branding of county communication, including naming conventions and signage, creates the county’s organizational identity. A strong organizational identity increases public awareness of county services, and strengthens the public’s association with the value of those services. Otter Tail County has many divisions, departments, functions and programs that are highly valuable to our organization and our residents. Under an effective identity system, all these services must be promoted and highlighted as belonging to one organization: Otter Tail County Government. 1.2 ADOPTION The Board of Commissioners adopted the “OT” logo at the County Board meeting June 26th, 2018. This logo will be used on all official county correspondence moving forward and is designed to give the county a more unified, consistent, and professional look. 1.3 CHANGES IN POLICY This manual supersedes all previous employee manuals and memos regarding county department logos or brand policy with the exception of established and nationally recognized symbols (i.e. “Sheriff’s star logo” or “Public Health logo”). While every effort is made to keep the contents of this document current, Otter Tail County reserves the right to modify, suspend, or terminate any of the policies, procedures, and/or benefits described in the manual with or without prior notice to employees. Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Page 4Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 2 LOGO KEY ELEMENTS 2.1 OFFICIAL COUNTY LOGOTYPE (“OT”) The “O” shape appears as a solid blue sphere with an inset “T” shape that is always displayed as white. The way a logo is used and presented is just as critical to Otter Tail County’s brand as the design of the logo itself. The official logotype – or logo – will be prominently displayed on all county information and promotional material, including county assets, such as facility signage, vehicles, etc. The logo must not be changed in any way (color, font, proportion). Regimented use of the logo ensures accurate and consistent messaging. You may use the county logo without the words “Otter Tail County -Minnesota” as a graphic element AS LONG AS it otherwise meets the criteria in sections 3 and 4. It is preferred that the logo be displayed on a white “background”. The logo can still be used on a different “background” as long as sufficient contrast exists not to distract from the logo. This logo is to be used on ALL OFFICIAL Otter Tail County print and digital publications – this includes brochures, annual reports, newsletters, electronic communication, forms, letterhead, signage, vehicles, business cards and advertising. No other logo may be used in place of the official county logo. Versions of the logo are available for download on http://web2/logo . Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Vertical Logo Horizontal Logo Black Horizontal Logo White On Black Horizontal Logo Page 5Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 2.2 COLOR The primary color blue is Pantone 2727 C or its equivalent CMYK 75,49,0,0 or RGB HEX 4079bd. The secondary color palette is shown below. This may be used as an accent color to the main logo. These colors should not appear in the logo itself. A black and white version of the logo is available and acceptable to be used ONLY in cases where it is impossible to display color. 2.3 TYPOGRAPHY AND LAYOUT The wordmark element “Otter Tail County – Minnesota” of the graphic should appear directly under and centered of the “OT” as displayed in the illustration below. The red boxes, based off of the “I” in Otter Tail, are used as guides for the clear area for the placement of the logo relevant to copy and graphics. The Font type is Proxima Nova. In approved exceptions (such as email or letterhead), it is acceptable to have the words “Otter Tail County – Minnesota” to the right and centered of the “OT”. Pantone 2727 CCMYK 77.49.0.0 RGB 64.121.189 HEX 4079bd Pantone Process Black CCMYK 0.0.0.100 RGB 35.31.32 HEX 231f20 CMYK 52.18.100.0 RGB 139.170.63HEX 8baa3f CMYK 63.33.100.0 RGB 118.144.65HEX 769041 CMYK 35.7.100.0 RGB 179.198.53HEX b3c635 CMYK 7.36.100.0 RGB 235.168.33HEX eba821 CMYK 36.58.100.23 RGB 140.97.38HEX 8c6126 Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Safe Area - Please use the “I” in Otter Tail as a space guide for placement of the logo. It should have room to breath to allow for the logo to be displayed prominently. Page 6Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 3 LOGO DEFINITIONS/RULES 3.1 PLACEMENT AND DISPLAY OF LOGO The Otter Tail County logo must be used on all official publications. Placement of the logo is based on both its need for prominence and how the piece will be designed, mailed, presented or displayed. In general, the logo should always appear on the mail panel of a self-mailing publication and prominently placed on envelopes. The logo is a brand and wordmark – it is not necessary that it be used as the central visual element of a publication. The logo may be used in conjunction with photos or illustrations as a graphic element. When the “OT” letterform is used as a graphic element, a logo must still be used on the same document following the standard guidelines. The logotype “OT” may appear without the included graphic wordmark “Otter Tail County – Minnesota” as long as the words “Otter Tail County – Minnesota” are included on the document in close proximity to the “OT” and written with one of the preferred county fonts as indicated in section 4. Please note: “Otter Tail County – Minnesota” is the preferred naming convention to be used with the logo graphic. “The County of Otter Tail” or “Otter Tail” or “OTC” are NOT acceptable substitutes. 3.2 SAFE SPACE The logo should be used in such a way that it is not immediately adjacent to other graphic elements preferably on a white background. •A minimum area, as illustrated in section 2.3, should be left blank around the logo. •The logo can still be used on a non-white “background” as long as sufficient contrast exists not to distract from the logo. 3.3 SIZE The logo when used with the words “Otter Tail County – Minnesota” below the “OT” has a minimum size for legibility and may not appear less than 1 inch x 1 inch. It should never be “stretched” to a different width x height ratio. Alternatively, if the logo must be used in capacity smaller than one inch, like in an email signature, the words “Otter Tail County - Minnesota” should appear to the right and centered of the “OT”. In this instance, the logo may not appear less than 1/4 inch or 44 point finished height. Approved alternate example: Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Page 7Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 3.4 QUALITY CONTROL To create a strong, unified Otter Tail County image, it is imperative to avoid improper use of the logo. The key elements – the color palette, and the designated “safe space” (see section 2.3), are integral to the logo. To ensure high-quality reproduction, the logo should always be reproduced from the approved digital artwork available on http://web2/logo. Once downloaded, these logotypes should never be altered in any way. Be careful to avoid these common usage errors: •DO NOT use the logo in a NON OFFICIAL way •DO NOT change the height to width proportions of the logo •DO NOT remove the words “Otter Tail County – Minnesota”, except as authorized in section 3.1. •DO NOT change the letter spacing or letter size in relation to the “OT” •DO NOT change the font style •DO NOT use the logo in unapproved colors •DO NOT use the logo as part of a cartoon •DO NOT use the logo in a low-contrast or busy background 3.5 PREFERRED FONTS An important part of creating a professional image is the standardized use of typography. Preferred fonts have been selected for readability and ease of use. Verdana and CG Times are the primary brand typeface and must be used whenever possible. The fonts listed on the next page should be used in print and digital publications – this includes email signatures, brochures, annual reports, newsletters, forms, letterhead, signage, vehicles, business cards and advertising. For maximum flexibility the selection includes three sans serif and two serif fonts. These five fonts can be used interchangeably although the preference is to use the sans serif (Myriad Pro / Arial / Verdana) fonts for titles / headlines, and the serif (CG Times / Times New Roman) for the body copy. Other fonts may be used for display copy as necessary. Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. Page 8Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. FONT FAMILIES Any version (bold, regular, italics, condensed, narrow) are allowed for use. SERIF CG Times ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Times New Roman ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 SANS SERIF Verdana ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Arial ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Myriad Pro ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Page 9Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. POLICY ENFORCEMENT Division Directors will have formal enforcement responsibility. They are responsible for investigating all allegations of violations of this policy in a timely manner and taking corrective action as appropriate. All supervisors and employees are expected to follow the policy. Employees who violate this policy may be subject to corrective action as per applicable personnel rules and/or county contracts up to and including termination. 4 CO-BRANDING 4.1 OTTER TAIL COUNTY LOGO USE WITH OTHER AGENCIES LOGO(S) It is often necessary to brand Otter Tail County in addition to other government agencies, municipalities or outside business and non-profit groups. When this is needed, please place logos as follows: •If Otter Tail County is the primary funding stream or resource contributor: the Otter Tail County logo appears first (and must not be smaller than other logos), followed by other logos – in succession of contribution level. •If all organizations provide equal contribution to the effort: All logotypes appear in alphabetical order and should be of similar size. •If Otter Tail County does not supply funding, it may not be necessary or appropriate to include the county logo. •If Otter Tail County is working with another agency whose logo policy conflicts with this one, Division Directors, with a simple majority vote, may allow an exemption to Section 4.1 of this guide. Page 10Effective 06/01/18 Version 1.2.1 Logo Usage Policy Guide 5.ACKNOWLEDGMENT I acknowledge that I have received a copy of the Otter Tail County Logo Use Policy, and I do commit to read and follow this document. I am aware that if, at any time, I have questions regarding Otter Tail County Logo Use Policy, I should direct them to my supervisor or the Public Information Officer. I also am aware that Otter Tail County, at any time, may on reasonable notice, change, add to, or delete from the provisions of the company policies. ________________________________ ___________________________ Employee’s Printed Name Position ________________________________ ___________________________ Employee’s Signature Date Otter Tail County at its option, may change, delete, suspend or discontinue parts or the policy in its entirety, at any time without prior notice. In the event of a policy change, employees will be notified. Any such action shall apply to existing as well as to future employees. OTTER TAIL COUNTY - MINNESOTA LIVE YOUR BEST LIFE HERE VALUE STATEMENT Serving people with integrity, fiscal responsibility, respect and innovation for enduring success OTTER TAIL COUNTY - MINNESOTA LIVE YOUR BEST LIFE HERE VERTICAL PERSPECTIVES - THE FOUNDATION OF STRATEGIC PLANNING GOALS HORIZONTAL PERSPECTIVES - HOW WE IMPLEMENT STRATEGIC PLANNING GOALS FISCAL RESPONSIBILITY Strategically leverage funding and manage resources in an equitable, accountable and transparent manner COMMUNICATION & CONNECTIVITY A two-way process in which participants exchange information and strive to create and share meaning COMMUNITY Recognize diversity and provide services that address the needs of people and the environment TECHNOLOGY Application of proven scientific knowledge to successfully and efficiently delivery quality services SERVICE Optimize delivery of quality services focused on community needs through innovation and effective use of resources PARTNERSHIPS Enhance the capacity of one another to achieve a common purpose LEARNING & GROWTH Attract, retain and develop talent and leadership to ensure organizational stability and service continuity PLANNING Define and grow as we develop guidelines and strategy to make the best use of our services in the county