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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 11/27/20182.1 2.2 2.3 2.3 2.4 2.5 3.0 4.0 5.0 7.0 7.0 8.0 8.0 8.0 8.0 9.0 9.0 9.0 9.0 9.0 12.0 Draft CB Minutes for 11.13.18 County Bills~Warrents Human Services Bills~Claims Public Health Bills~Claims Human Services Contract Renewals County Credit Card Probation Agenda Items Auditor-Treasurer Agenda Items Univ of MN and OTC 2019-2021 MOA Clerical Changes Property Tax Assessment Abatement Policy 2017 CY AMH-CMH-Chemical Dependency Board Report 2018 Local Advisory Council Report Otter Tail County Adult Mental Health Local Advisory Council Recommendations Otter Tail County Adult Mental Health Local Advisory Committee Members 2018 Planning Commission 11-14-18 AIS Minutes 11-19-2018 Aquatic Invasive Species Prevention Aid Resolution 11-20-18 Lisa Basset Letter 11-19-18 for CB OTC AIS Task Force Member Appointment Economic Development Committee Report Resolution Calling for Public Hearing_Establishment of EDA Resolution Calling for Public HearingOrdinance Dividing Powers Highway Agenda Items BOARD OF COMMISSIONERS MEETING AGENDA PACKET November 27, 2018 12.0 12.0 13.0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN November 13, 2018 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, November 13, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; John Lindquist, Lee Rogness, and Doug Huebsch present. Otter Tail County Commission District 4 seat was vacant. Approval of Agenda Chairman Johnson called for approval of the Board Agenda. Motion by Rogness, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of November 13, 2018, with the following addition. Lakes & Prairie CAC Contract Renewal Consent Agenda Motion by Huebsch, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. November 6, 2018, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for November 13, 2018 (Exhibit A) 3. Human Services & Public Health Bills & Claims (Exhibit A) 4. Approval of Agreement for Providing Food Service for the Detention Facility – 3% increase 5. Approve Issuance of County Credit Card to Sarah Estep-Larson, Assistant County Attorney 6. Approve Issuance of 2019 Tobacco License to Larry’s Super Market and Wagon Wheel One Stop Registered Land Survey No. 20 Motion by Huebsch, second by Rogness and unanimously carried to authorize the appropriate County Official’s signatures on Registered Land Survey No. 20 (Exhibit B) as presented. The plat is a torrens land title property, has received a variance and has been reviewed by Attorney Robert Russell. PREMISE PERMIT – LIONS CLUB OF DENT Otter Tail County Resolution No. 2018 – 78 Commissioner Lindquist offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Lions Club of Dent, Dent, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Zorbaz on Little Pine Lake, located at 45738 County Highway 51 in Perham Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and OTC Board of Commissioners’ Minutes November 13, 2018 Page 2 WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Lions Club of Dent, Dent, MN, at Zorbaz on Little Pine Lake, located at 45738 County Highway 51 in Perham Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Lions Club of Dent, Dent, MN, at Zorbaz on Little Pine Lake, located at 45738 County Highway 51 in Perham Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Perham by sending them a copy of this resolution. Commissioner Huebsch seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 13th day of November 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk Human Services Contract Renewal Motion by Huebsch, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to renew a contract between the County of Otter Tail and Lakes & Prairie CAC to administer the Child Care Assistance program for low income families for CY2019. Public Hearing – Food Protection Ordinance At 10:02 a.m., Chairman Johnson opened the public hearing regarding the Food Protection Ordinance. The Minnesota Food Code Rule has been revised, which is the first revision since 1998. The Minnesota Food Code Rule changes require a revision to the County ordinance to reflect the citation language. Public Health Director Jody Lien indicated that the changes to the food code are based upon changes in the science related to risk incurred with food handling practices. She submitted a document with the specific changes. Chairman Johnson opened the meeting to public comment. There were no comments offered. The hearing was closed at 10:07 a.m. Recess & Reconvene At 10:08 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:16 a.m. Highway Department Projects Engineering Agreement – CSAH 89: Motion by Huebsch, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute Amendment No. 1 to the Engineering Agreement for the CSAH 89 (Lake Shore Drive) reconstruction. The agreement is between the County of Otter Tail and Apex Engineering Group, Inc. Right of Way Platting – S.A.P. 056-601-067: Motion by Rogness, second by Lindquist and unanimously carried to award the CSAH No. 1 Reconstruction Right of Way Plat project to Interstate Engineering, Inc. of Fergus Falls, MN, at the low quote of $16,400.00. The project runs from CSAH 2 north to the Interstate 94 overpass which is approximately 4 miles. OTC Board of Commissioners’ Minutes November 13, 2018 Page 3 Amendment to Agreement for Fir Ave. Study: Motion by Rogness, second by Huebsch and unanimously carried to approve appropriate County Officials’ signatures to execute an Amendment to the Professional Services Agreement for the Fir Avenue feasibility study between the County of Otter Tail and SRF Consulting group, Inc. The cost to complete the additional services is $16,490.10. 2017 Annual Highway Report: Highway Engineer Charles Grotte presented the 2017 Annual Highway Department Report. Certificate of Correction to Plat – Oakwood Beach Motion by Lindquist, second by Rogness and unanimously carried to approve the appropriate County Officials’ signatures to execute a Land Surveyor’s Certificate of Correction to Plat for Oakwood Beach (Exhibit C). Recess & Reconvene At 10:24 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:29 a.m. Public Hearing – Solid Waste Management Charges At 10:31 a.m., Chairman Johnson opened the public hearing for adjusting the Solid Waste Management Charges, specifically the proposal to adjust the per parcel solid waste management service charge from $11.00 per point per parcel to $14.00 per point per parcel. Chris McConn, Solid Waste Director, explained that the fee increase is needed due to increased expense for managing waste and upcoming new regulations for demolition landfills. The change supports environmental stewardship in Otter Tail County and replenishes the Solid Waste fund. Chairman Johnson opened the meeting for public comment. There were no comments offered. The hearing was closed at 10:42 a.m. Motion by Huebsh, second by Lindquist and unanimously carried to adjust the Solid Waste Management Services Fees as presented effective January 1, 2019. Public Health Regulation on the Distribution of Commercial Tobacco Products to Persons Under 21 After consideration of public comments, both verbal and written, at public hearings held on August 14, 2018 and August 27, 2018, the final Public Health Regulation on the Distribution of Commercial Tobacco Products to Persons Under 21 Ordinance was presented. Public Health Director Diane Thorson reviewed several proposed changes and stated that the proposed ordinance is a result of the increase in vaping in the schools. The Tobacco Licensing Ordinance will need to be updated after the first of the year and aligned with the Legal Distribution Age Ordinance. After further consideration, a motion was offered by Huebsch, seconded by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to adopt the “Public Health Regulation on the Distribution of Commercial Tobacco Products to Persons Under 21” Ordinance effective January 1, 2019. Recess At 10:55 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and lunch break. Public Hearing – Expansion of Housing & Redevelopment Authority (HRA) Board At 1:00 p.m., Chairman Johnson opened the Board of Commissioners meeting for a public hearing to accept comments regarding the proposed expansion of the Otter Tail County HRA. External Communications and Economic Development Director Nick Leonard indicated that an increase in the seats on the HRA Board would give the Commissioners more representation and a better opportunity to collaborate with the HRA Board. OTC Board of Commissioners’ Minutes November 13, 2018 Page 4 HRA Board Public Hearing Continued: Mr. Leonard read the section of Minnesota Statute 469.006 that allows two additional seats and discussion took place regarding the criteria to fill the seats. Chairman Johnson opened the meeting for public comment. Mikel Olson, OTC and FF HRA Executive Director, spoke in favor of the Board expansion. The hearing was closed for comment at 1:13 p.m. EXPANSION AND APPOINTMENT OF OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY BOARD OF COMMISSIONERS Otter Tail County Resolution No. 2018 79 WHEREAS, Minnesota Statute 469.006 Subdivision 1 details the appointment, qualifications and tenure of commissioners for Housing and Redevelopment Authorities (HRA); and WHEREAS, per Minnesota Statue 469.006 Subdivision 1, when the governing body of a county adopts a resolution under section 469.004, the governing body shall appoint five persons or the number of commissioners for the governing body, plus up to two additional commissioners, as commissioners of the county HRA; and WHEREAS, per Minnesota Statue 469.006 Subdivision 1, if any additional commissioners are appointed, one of the commissioners must be appointed in accordance with the requirements of Code of Federal Regulations, title 24, part 964; and WHEREAS, per Minnesota Statue 469.006 Subdivision 1, the membership of the commission will reflect an areawide distribution on a representative basis. WHEREAS, on August 19th, 1972, the Otter Tail County Board of Commissioners adopted “A Resolution Approving the Appointment of the Commissioners of the Housing and Redevelopment Authority of Otter Tail County, Minnesota;” and WHEREAS, since August 19th, 1972, the Otter Tail County HRA Board has been comprised of 5 commissioners who are appointed by the Otter Tail County Board of Commissioners and reflect an areawide distribution on a representative basis; and WHEREAS, the Otter Tail County Board of Commissioners desire to have a representative on the Otter Tail County HRA Board to facilitate greater communication and collaboration; and WHEREAS, the County has caused notice of a public hearing on the expansion and appointment of Otter Tail County Housing and Redevelopment Authority Board of Commissioners to be published in a newspaper of general circulation in the County; and WHERAS, pursuant to such notice, a public hearing on the proposal has been held by the County on the date hereof, at which hearing all persons desiring to present their oral or written comments on the proposal were given an opportunity to do so. NOW, THEREFORE, IT IS HEREBY RESOLVED: The Otter Tail County Board of Commissioners hereby authorizes expanding the Otter Tail County HRA Board from 5 commissioners to 6 or 7 per Minnesota Statue 469.006 Subdivision 1. The additional appointments are reserved exclusively for: 1) an Otter Tail County Commissioner who shall be nominated by the Chairperson and approved by the County Board annually each January, and 2) a housing tenant in accordance with the requirements of Code of Federal Regulations, title 24, part 964. OTC Board of Commissioners’ Minutes November 13, 2018 Page 5 The Otter Tail County Board of Commissioners hereby appoints Commissioner Doug Huebsch to serve on the Otter Tail County HRA Board for the duration of 2018 and until the 2019 nomination and board approval. The Otter Tail County Board of Commissioners hereby direct the Otter Tail County HRA Board to amend their bylaws to comply with this resolution. Upon the motion of Rogness, seconded by Lindquist, and passed on a 4 – 0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 13th day of November 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________ By: __________________________________ Attest: _________________________ Wayne Johnson, Chair John Dinsmore, Clerk Drainage System No. 14 Motion by Lindquist, second by Rogness, and unanimously carried to retain legal counsel, Attorney John Kolb of the Rinke Noonan law firm for County Ditch 14 issues. Final Plat – “Nesi Park” Motion by Lindquist, second by Huebsch and unanimously carried to correct the September 12, 2018, Board of Commissioners minutes to clarify that the Nesi Park Final Plat is a five lot subdivision, not a four lot subdivision, as previously stated. Adjournment At 1:35 p.m., a motion was offered by Lindquist, seconded by Rogness and unanimously carried to adjourn the Otter Tail County Board of Commissioners meeting. The next Board meeting is scheduled at 9:30 a.m. on Tuesday, November 27, 2018, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 11/13/2018 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 5 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit A, Page 6 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit B, Page 1 OTC Board of Commissioners’ Minutes November 13, 2018 Exhibit C, Page 1 COMMISSIONER'S VOUCHERS ENTRIES11/21/2018 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:54:17AM 1MGQ-RHFW-M3XF 1MGQ-RHFW-MKCC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6572 348.77 SUPPLIES & PARTS Repair And Maintenance Supplies 50-000-000-0110-6859 2,371.57 MISC RECYCLING 1485 Electronic Disposal 01-061-000-0000-6406 515.14 A2RJVV5AA0WI1P HEADSETS 1F3H-7NYF-N1LK Office Supplies 01-061-000-0000-6406 185.00 A2RJVV5AA0WI1P WIRELESS MOUSES 1GDJ-4GJW-3HQD Office Supplies 01-061-000-0000-6680 5,488.56 A2RJVV5AA0WI1P CATALYST SWITCH Computer Hardware 01-061-000-0000-6406 80.00 A2RJVV5AA0WI1P HEADSETS/CORDS Office Supplies 01-061-000-0000-6406 82.00 A2RJVV5AA0WI1P WALL MOUNT 1N4K-7THT-WN3J Office Supplies 01-201-000-0000-6491 32.29 ACCT AA822 OXYGEN 05878919 General Supplies 50-000-000-0000-6290 12.43 ACCT 160002035 1601728713 Contracted Services 50-390-000-0000-6290 11.33 ACCT 160002035 1601728713 Contracted Services. 50-399-000-0000-6290 32.06 ACCT 160002035 1601728713 Contracted Services. 10-304-000-0000-6300 1,300.00 SERVICE Building And Grounds Maintenance 01-205-000-0000-6273 2,000.00 ACCT 142997 AUTOPSY D BUTLER AR012139 Coroner Expense 01-002-000-0000-6242 105.00 ACCT 56 DIST 4 MTG 51509 Registration Fees 01-031-000-0000-6242 35.00 ACCT 56 DIST 4 MTG 51509 Registration Fees 14522 A-OX WELDING SUPPLY CO INC. 348.7714522 14813 ALBANY RECYCLING CENTER 2,371.5714813 14386 AMAZON CAPITAL SERVICES, INC 6,350.7014386 765 AMERICAN WELDING & GAS INC 32.29765 13620 AMERIPRIDE SERVICES INC 55.8213620 15213 ANDERSEN BUILDERS OF OTC LLC 1,300.0015213 5244 ANOKA CO TREASURY OFFICE 2,000.005244 30171 ASSOCIATION OF MN COUNTIES Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions A-OX WELDING SUPPLY CO INC. ALBANY RECYCLING CENTER AMAZON CAPITAL SERVICES, INC AMERICAN WELDING & GAS INC AMERIPRIDE SERVICES INC ANDERSEN BUILDERS OF OTC LLC ANOKA CO TREASURY OFFICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems DINSMORE/JOHN33415 11-407-600-0090-6241 35.00 ACCT 56 DIST 4 MTG 51509 Memberships LIEN/JODY7908 01-013-000-0000-6262 4,161.63 56-P7-04-001142 URBANEK OCT2018 Public Defender 01-201-000-0000-6481 1,307.00 ACCT 125630 TASER 1559929 Radar, Weapons Etc. 01-201-000-0000-6348 395.00 BACKGROUND ASSISTANT SOFTWARE 2018-61 Software Maintenance Contract 50-000-000-0150-6290 4,080.00 ACCT 4965 JUN-OCT 2018 OCT2018 Contracted Services. 01-149-000-0000-6354 448.99 REPLACE PAYMENT DROP BOX 2018-130 Insurance Claims 50-000-000-0130-6290 26.00 DRINKING WATER 70703 Contracted Services. 01-204-000-0000-6304 100.00 TOW HOVLAND'S TRAILER 29352 Repair And Maintenance 01-705-106-1013-6290 6,093.49 PROJECT 414113.1 NYM BLDG 11/7/18 Contracted Services. 14-801-000-0000-6687 193.13 PROJECT 41843.0 SERVICES 410311825 Chemical Dependency Facility Curr Year 175.0030171 15262 AVERY, ATTORNEY AT LAW/JILL 4,161.6315262 7086 AXON ENTERPRISE, INC 1,307.007086 12936 BACKGROUND SOLUTIONS LLC 395.0012936 16 BALLARD SANITATION INC 4,080.0016 802 BATTLE LAKE/CITY OF 448.99802 1755 BEN HOLZER UNLIMITED WATER LLC 26.001755 31803 BEYER BODY SHOP INC 100.0031803 13535 BHH PARTNERS Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ASSOCIATION OF MN COUNTIES AVERY, ATTORNEY AT LAW/JILL AXON ENTERPRISE, INC BACKGROUND SOLUTIONS LLC BALLARD SANITATION INC BATTLE LAKE/CITY OF BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Capital Improvement Fund Copyright 2010-2017 Integrated Financial Systems 01-250-000-0000-6491 90.90 ACCT OTTMN0 SHOWER CURTAINS UT1000476805 Jail Supplies 01-250-000-0000-6491 90.89 ACCT OTTMN0 SHOWER CURTAINS UT1000477554 Jail Supplies 01-112-000-0000-6369 450.00 CHRISTMAS WREATHS JCN002 Miscellaneous Charges 01-013-000-0000-6262 680.00 56-PR-12-1265 A NELSON 11/27/18 Public Defender 01-013-000-0000-6262 720.00 56-PR-17-686 W ERICKSON 11/27/18 Public Defender 01-013-000-0000-6262 920.00 56-PR-16-3379 M DUNKER 11/27/18 Public Defender 01-013-000-0000-6262 2,064.00 56-PR-16-1780 D WILSON 11/27/18 Public Defender 01-063-000-0000-6367 813.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-091-000-0000-6406 309.00 BUSINESS CARDS FOR STAFF I34904 Office Supplies 01-063-000-0000-6367 48.96 GENERAL ELECTION HOURS 11/6/18 Election Judge Costs 01-112-000-0000-6369 31.48 ACCT 565814 WOOD BOARD 36957642 Miscellaneous Charges 10-302-000-0000-6350 15,044.00 SERVICE Maintenance Contractor 6,286.6213535 262 BOB BARKER COMPANY INC 181.79262 13870 BOY SCOUT TROOP 305 450.0013870 10275 BRADSHAW & BRYANT PLLC 4,384.0010275 10746 BRAND/LYNN MACLEAN 813.0010746 14956 BREEN COMPANIES, INC 309.0014956 15316 BREMSETH/ANDREW 48.9615316 175 BUILDERS FIRST SOURCE 31.48175 1227 CARR'S TREE SERVICE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions BHH PARTNERS BOB BARKER COMPANY INC BOY SCOUT TROOP 305 BRADSHAW & BRYANT PLLC BRAND/LYNN MACLEAN BREEN COMPANIES, INC BREMSETH/ANDREW BUILDERS FIRST SOURCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6572 180.00 BATTERY Repair And Maintenance Supplies 10-304-000-0000-6572 868.00 SUPPLIES Repair And Maintenance Supplies 01-201-000-0000-6491 393.90 EMSOTTERTAILSMN SUPPLIES 1811058 General Supplies 01-250-000-0000-6491 449.71 EMSOTTERTAILJAILMN GLOVES 1811047 Jail Supplies 50-000-000-0000-6290 1,183.00 OFFICE CLEANING OCT 2018 PA044353 Contracted Services 10-303-000-0000-6241 251.00 DUES Membership Dues 10-303-000-0000-6242 415.00 REGISTRATION Registration Fees 10-303-000-0000-6331 34.73 MEALS Meals And Lodging 10-303-000-0000-6331 196.04 LODGING Meals And Lodging 10-304-000-0000-6306 38.40 SERVICE Repair/Maint. Equip 10-304-000-0000-6572 37.50 PARTS Repair And Maintenance Supplies 01-201-000-0000-6315 3,115.11 UNIT 1807 INITIAL UP-FIT 4426 Radio Repair Charges 01-201-000-0000-6315 514.25 UNIT 1503 REMOVED EQUIPMENT 4427 Radio Repair Charges 01-201-000-0000-6408 119.53 ACCT 4931 DOG FOOD/BOARDING 138106 Canine Supplies 15,044.001227 8930 CERTIFIED AUTO REPAIR 180.008930 1756 CHEMSEARCH 868.001756 9688 CLEAN PLUS INC 843.619688 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 6078 CLINE/GORDON 972.676078 9087 CODE 4 SERVICES, INC 3,629.369087 32659 COMPANION ANIMAL HOSPITAL 119.5332659 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 6 Transactions 2 Transactions 1 Transactions CARR'S TREE SERVICE CERTIFIED AUTO REPAIR CHEMSEARCH CLEAN PLUS INC CLEAN SWEEP COMMERCIAL SERVICES CLINE/GORDON CODE 4 SERVICES, INC COMPANION ANIMAL HOSPITAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-250-000-0000-6342 6,095.10 LICENSE RENEWAL & MAINT 2019 236099 Service Agreements 14-214-000-0000-6689 18,412.50 LICENSE RENEWAL & MAINT 2019 236099 Prior Year Accumulations-911 02-219-000-0000-6369 195.50 MEALS - TRAINING 11/14/18 887640 Miscellaneous Charges 02-219-000-0000-6369 382.50 MEALS - TRAINING 11/16/18 887643 Miscellaneous Charges 01-031-000-0000-6406 11.64 ACCT 2189988076 PLANNER REFILL 433081 Office Supplies 01-043-000-0000-6406 15.90 ACCT 2189988030 CALENDAR REFIL 433230 Office Supplies 01-063-000-0000-6406 72.28 ACCT 2189988030 ENVELOPES 433101 Office Supplies 01-101-000-0000-6406 36.19 ACCT 2189988140 SUPPLIES 433326 Office Supplies 01-112-000-0000-6672 2,716.60 ACCT 2189988050 CHAIR MATS 433269 Remodeling Supplies 01-201-000-0000-6406 74.11 ACCT 2189988555 SUPPLIES 05838 Office Supplies 01-201-000-0000-6406 31.97 ACCT 2189988555 SUPPLIES 433324 Office Supplies 01-250-000-0000-6453 35.31 ACCT 2189988556 SUPPLIES 2189988556 Programming Supplies 01-112-108-0000-6572 235.00 SAND COUNTERTOPS 159213 Repair And Maintenance Supplies 01-041-000-0000-6406 1,149.06 PAYROLL FORMS & ENVELOPES 116744 Office Supplies 01-112-000-0000-6369 107.99 ACCT 4205 MICROWAVE 40256 Miscellaneous Charges 10-304-000-0000-6252 48.00 DRINKING WATER Water And Sewage 3068 COMPUTER INFORMATION SYSTEMS 24,507.603068 7479 CONCEPT CATERING 578.007479 32603 COOPERS TECHNOLOGY GROUP 2,994.0032603 11370 CORNERSTONE COUNTERTOPS 235.0011370 6240 CREATIVE FORMS & CONCEPTS INC 1,149.066240 5322 CULLEN'S HOME CENTER 107.995322 2364 CULLIGAN OF WADENA 48.002364 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 8 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions COMPUTER INFORMATION SYSTEMS CONCEPT CATERING COOPERS TECHNOLOGY GROUP CORNERSTONE COUNTERTOPS CREATIVE FORMS & CONCEPTS INC CULLEN'S HOME CENTER CULLIGAN OF WADENA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT 299106 County Website 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 299107 County Website 01-061-000-0000-6202 275.00 ESS PAYROLL SUPPORT 299108 County Website 01-201-000-0000-6396 343.08 EXAM GLOVES/WIPES 1128732 Special Investigation 01-507-000-0000-6253 116.12 ACCT 1122 NOV2018 Garbage 10-302-000-0000-6350 1,130.00 SERVICE Maintenance Contractor 01-063-000-0000-6344 3,854.00 EDIT LIST & TEST DECK FILE 12091 Programming, Support, Warranty 35-004-000-0000-6750 422.22 CONTINUING DISCLOSURE FEE 78731 Interest And Fiscal Fees Gsb 35-005-000-0000-6750 422.22 CONTINUING DISCLOSURE FEE 78731 Interest And Fiscal Fees Master Facility 35-250-000-0000-6750 422.24 CONTINUING DISCLOSURE FEE 78731 Interest And Fiscal Fees 35-500-000-0000-6750 422.22 CONTINUING DISCLOSURE FEE 78731 Interest & Fiscal Fees Sheriff's Outpost 35-503-000-0000-6750 422.22 CONTINUING DISCLOSURE FEE 78731 Interest And Fiscal Fees 35-600-000-0000-6750 1,266.66 CONTINUING DISCLOSURE FEE 78731 Interest and Fees PLMSWA 35-801-000-0000-6750 422.22 CONTINUING DISCLOSURE FEE 78731 Interest And Fiscal Fees-Cd Building 01-112-108-0000-6673 2,000.00 CARPETING FOR RECEPTION AREA 0021253 Remodeling Projects 01-112-108-0000-6673 1,172.00 CARPETING FOR 2 OFFICES 0021254 Remodeling Projects 9018 D & T VENTURES LLC 1,089.009018 13214 DASH MEDICAL GLOVES INC 343.0813214 1261 DENZEL'S REGION WASTE INC 116.121261 13736 DM ENTERPRISES 1,130.0013736 10609 DS SOLUTIONS INC 3,854.0010609 5485 EHLERS & ASSOCIATES INC 3,800.005485 13525 EJ'S FLOOR COVERING 3,172.0013525 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 7 Transactions 2 Transactions D & T VENTURES LLC DASH MEDICAL GLOVES INC DENZEL'S REGION WASTE INC DM ENTERPRISES DS SOLUTIONS INC EHLERS & ASSOCIATES INC EJ'S FLOOR COVERING Otter Tail County Auditor ENVIRONMENTAL SENTRY PROTECTION LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-063-000-0000-6344 13,179.68 ACCT O88178 CODING 11/6/18 1072607 Programming, Support, Warranty 01-063-000-0000-6344 8,478.01 ACCT O88178 AUDIO 11/6/18 1072610 Programming, Support, Warranty 02-612-000-0000-6369 13,275.00 50% ANNUAL OPS FOR I-LIDS 1148 Miscellaneous Charges 01-204-000-0000-6304 135.00 WINTERIZE BOAT #2 10593 Repair And Maintenance 02-612-000-0000-6369 42.53 REMAINING BALANCE ON INV 33187 33187 Miscellaneous Charges 50-399-000-0000-6565 839.58 ACCT 727196 DIESEL 10/2/18 OCT2018 Fuels 01-112-000-0000-6369 54.49 ACCT 13040 STRIPE OFF KIT 730053 Miscellaneous Charges 01-112-000-0000-6369 54.49 ACCT 13040 STRIPE OFF KIT 730054 Miscellaneous Charges 01-112-108-0000-6253 205.50 ACCT 251400 LANDFILL CHARGES OCT2018 Garbage 02-280-000-0000-6369 450.00 ACCT 18170 2 ATTENDESS EM MGRS 33993 Miscellaneous Charges 50-000-000-0130-6863 2,988.00 ACCT 18240 LEACHATE OCT 2018 34015 Leachate Disposal 50-000-000-0130-6863 5,850.00 LEACHATE HAULING OCT 2018 40335 Leachate Disposal 50-000-000-0170-6863 615.00 LEACHATE HAULING 11/7/18 40358 Leachate Disposal 2581 ELECTION SYSTEMS & SOFTWARE INC 21,657.692581 13651 13,275.0013651 9255 EXTREME MARINE LLC 135.009255 13390 FAIR HILLS RESORT 42.5313390 35594 FARMERS CO OP OIL ASSN 839.5835594 373 FARNAM'S GENUINE PARTS INC 108.98373 57 FERGUS FALLS/CITY OF 3,643.5057 2153 FERGUS POWER PUMP INC 6,465.002153 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 2 Transactions ENVIRONMENTAL SENTRY PROTECTION LLC ELECTION SYSTEMS & SOFTWARE INC EXTREME MARINE LLC FAIR HILLS RESORT FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FERGUS FALLS/CITY OF FERGUS POWER PUMP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-044-000-0000-6304 441.52 INSTALL 4 TIRES UNIT 13915 348925 Repair And Maintenance 02-103-000-0000-6369 3,180.00 LAREDO USAGE OCT 2018 0221666-IN Miscellaneous Charges 01-250-000-0000-6526 674.63 ACCT 5287917 UNIFORM ITEMS 010919996 Uniforms 01-250-000-0000-6526 124.22 ACCT 5287917 REEBOK BOOTS 010947189 Uniforms 01-250-000-0000-6526 116.58 ACCT 5287917 LONG SLEEVE POLOS 010989931 Uniforms 01-250-000-0000-6526 85.08 ACCT 5287917 ROCKY PRO BOOTS 010997137 Uniforms 01-250-000-0000-6526 63.00 ACCT 5287917 STRYKE PANTS 011056092 Uniforms 01-250-000-0000-6526 211.00 ACCT 5287917 POLOS/JACKET 011064884 Uniforms 01-250-000-0000-6526 204.56 ACCT 5287917 SHIRTS 011106797 Uniforms 01-250-000-0000-6526 32.47 ACCT 5287917 S&W CUFFS 011126077 Uniforms 01-250-000-0000-6526 24.30 ACCT 5287917 CUFFS 011126123 Uniforms 01-250-000-0000-6526 43.49 ACCT 5287917 CREW NECK/HEAT 011146501 Uniforms 01-250-000-0000-6526 325.13 ACCT 5287917 UNIFORM ITEMS 011162992 Uniforms 01-250-000-0000-6526 43.49 ACCT 5287917 CREW NECK/HEAT 011179703 Uniforms 01-250-000-0000-6526 116.30 ACCT 5287917 POLOS/CUFFS 011190311 Uniforms 01-250-000-0000-6526 112.50 ACCT 5287917 UA BOOTS 011193832 Uniforms 01-250-000-0000-6494 804.00 ACCT 5287917 GAS MASK CANISTER 011193872 CERT Operations 01-250-000-0000-6526 85.08 ACCT 5287917 ROCKY PRO BOOTS 011197426 Uniforms 01-112-106-0000-6572 289.12 ACCT 813640729 SUPPLIES 813640729 Repair And Maint Supplies 01-112-110-0000-6572 494.64 ACCT OTTC04 CLEAN BOILERS W10969 Repair And Maintenance Supplies 02-705-000-1011-6290 7,500.00 2018 BRAND CAMPAIGN 025896 Branding/Website 35018 FERGUS TIRE CENTER 441.5235018 13636 FIDLAR TECHNOLOGIES, INC 3,180.0013636 392 GALLS LLC 2,245.41392 52564 GRAINGER INC 289.1252564 10411 GRANT'S MECHANICAL 494.6410411 15155 H2M INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions - - 16 Transactions 1 Transactions 1 Transactions FERGUS TIRE CENTER FIDLAR TECHNOLOGIES, INC GALLS LLC GRAINGER INC GRANT'S MECHANICAL Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Copyright 2010-2017 Integrated Financial Systems 01-063-000-0000-6367 1,051.08 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-250-000-0000-6432 119.20 ACCT 325 WASTE DISPOSAL 51426 Medical Incarcerated 01-061-000-0000-6342 392.92 ACCT 73632 SEQUEL DATA ACESS 79231 Service Agreements 10-304-000-0000-6671 2,370.33 RELOCATING ELECTRIC Buildings - Capital Improvements 01-002-000-0000-6240 149.85 FOOD PROTECTION ORDINANCE 1810216 Publishing & Advertising 01-002-000-0000-6240 158.18 SOLID WASTE MGMT CHANGES 1810217 Publishing & Advertising 01-043-000-0000-6240 64.00 REAL ESTATE TAX NOTICE 1810081 Publishing & Advertising 01-063-000-0000-6240 1,048.95 NOTICE OF GENERAL ELECTION 1810150 Publishing & Advertising 01-063-000-0000-6240 74.93 PUBLIC ACCURACY TEST 1810213 Publishing & Advertising 01-041-000-0000-6406 56.87 ACCT C103279 SUPPLIES 1182495 Office Supplies 01-042-000-0000-6406 33.96 ACCT C103279 SUPPLIES 1182495 Office Supplies 01-043-000-0000-6406 120.63 ACCT C103279 SUPPLIES 1182495 Office Supplies 10-304-000-0000-6306 4,059.47 REPAIR Repair/Maint. Equip 7,500.0015155 15238 HAUSER/MARY L 1,051.0815238 37755 119.2037755 8090 HELPSYSTEMS 392.928090 32661 HENNING/CITY OF 2,370.3332661 70 INDEPENDENT/THE 1,495.9170 38100 INNOVATIVE OFFICE SOLUTIONS 211.4638100 12716 INTERSTATE POWER SYSTEMS INC 4,059.4712716 11994 JAMPSA/PATRICIA A Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 3 Transactions 1 Transactions HEALTHCARE ENVIRONMENTAL SERVICES INC H2M INC HAUSER/MARY L HELPSYSTEMS HENNING/CITY OF INDEPENDENT/THE INNOVATIVE OFFICE SOLUTIONS INTERSTATE POWER SYSTEMS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-063-000-0000-6367 930.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-112-101-0000-6572 709.27 ACCT 385-00894553 SERVICE 85370124 Repair And Maintenance Supplies 01-250-000-0000-6526 69.98 OTTERJAIL SUPERSHIRT 370347-01 Uniforms TUNGSETH/TODD13305 22-622-000-0655-6369 100.00 1 BEAVER TRAPPED IN DITCH 55 11/9/18 Miscellaneous Charges 01-205-000-0000-6273 6,470.00 CORONER SERVICES OC 2018 373 Coroner Expense 01-205-000-0000-6273 960.00 AUTOPSY ASSIST/SECRETARY OCT 379 Coroner Expense 01-250-000-0000-6432 12.22 LINDEMYER, STEVEN B 10/3/18 Medical Incarcerated 01-250-000-0000-6432 29.20 LIPE, SCOTT 10/3/18 Medical Incarcerated 01-250-000-0000-6432 22.66 SERNA, DEAN J 10/3/18 Medical Incarcerated 01-250-000-0000-6432 57.19 SKOLTE, GERALD D 7/11/18 Medical Incarcerated 01-250-000-0000-6432 8.16 STEPHANIE, BRIAN P 7/18/18 Medical Incarcerated 01-250-000-0000-6432 76.52 NOWACK, STEVEN 7/18/18 Medical Incarcerated 01-250-000-0000-6432 645.88 SKOLTE, GERALD D 8/16/18 Medical Incarcerated 01-250-000-0000-6432 5.87 SKOLTE, GERALD D 8/16/18 Medical Incarcerated 01-250-000-0000-6432 6.38 SKOLTE, GERALD D 8/16/18 Medical Incarcerated 01-250-000-0000-6432 88.50 SKOLTE, GERALD D 8/16/18 Medical Incarcerated 01-250-000-0000-6432 989.80 HULTIN, TANNER J 8/22/18 Medical Incarcerated 01-250-000-0000-6432 160.25 HULTIN, TANNER J 8/22/18 Medical Incarcerated 01-250-000-0000-6432 5.87 HULTIN, TANNER J 8/22/18 Medical Incarcerated 01-250-000-0000-6432 60.03 HULTIN, TANNER J 8/22/18 Medical Incarcerated 01-250-000-0000-6432 88.50 HULTIN, TANNER J 8/22/18 Medical Incarcerated 01-250-000-0000-6432 81.40 STONE, JOHN T 8/29/18 Medical Incarcerated 10-302-000-0000-6369 334.35 SERVICE Miscellaneous Charges 930.0011994 1630 JOHNSON CONTROLS 709.271630 3191 KEEPRS INC 69.983191 15197 KUGLER/DOUGLAS 100.0015197 79 LAKE REGION HEALTHCARE 10,102.7879 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 19 Transactions JAMPSA/PATRICIA A JOHNSON CONTROLS KEEPRS INC KUGLER/DOUGLAS LAKE REGION HEALTHCARE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 10-304-000-0000-6251 61.04 PROPANE Gas And Oil - Utility 10-304-000-0000-6572 18.99 SUPPLIES Repair And Maintenance Supplies 01-031-000-0000-6276 7,089.00 ACCT 36093 HEALTH & SAFETY Q4 88253 Professional Services 50-399-000-0000-6291 500.00 CARDBOARD 11/7/18 72680 Contract Transportation 50-399-000-0000-6291 550.00 PAPER 11/6/18 72685 Contract Transportation 50-399-000-0000-6291 500.00 CARDBOARD 11/14/18 72688 Contract Transportation 50-399-000-0000-6291 500.00 CARDBOARD 11/19/18 72689 Contract Transportation 50-399-000-0000-6291 550.00 PAPER 11/12/18 72691 Contract Transportation 01-123-000-0000-6140 75.00 PER DIEM 11/8/18 Per Diem 01-063-000-0000-6367 1,482.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-123-000-0000-6140 225.00 PER DIEM 11/8/18 Per Diem 01-123-000-0000-6330 117.73 MILEAGE 11/8/18 Mileage 01-063-000-0000-6330 33.79 MILEAGE - ELECTION NIGHT 11/6/18 Mileage 01-031-000-0000-6342 90.00 ACCT OT22 STAPLES 352494 Service Agreements 10350 LAKES AREA COOPERATIVE 80.0310350 41450 LAKES COUNTRY SERVICE CO OP 7,089.0041450 81 LARRY OTT INC TRUCK SERVICE 2,600.0081 15078 LARSON/DOUG 75.0015078 10751 LARSON/JOANNE 1,482.0010751 11658 LEE/THOMAS 342.7311658 13435 LENTZ/JOLEEN 33.7913435 3063 LIBERTY BUSINESS SYSTEMS FARGO Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions LAKES AREA COOPERATIVE LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LARSON/DOUG LARSON/JOANNE LEE/THOMAS LENTZ/JOLEEN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0110-6858 3,276.83 ACCT 56531 TIRE DISPOSAL 1479347 Tire Disposal 01-061-000-0000-6342 2,550.00 OFFICE 365 PLAN LICENSES 3418 Service Agreements 01-044-000-0000-6406 144.06 ACCT 23-52N4 WHEEL/TAPE 0271419-IN Office Supplies 50-399-000-0000-6304 58.95 ACCT 23-52A28 GLOVES 0271436-IN Repair And Maint-Vehicles 50-399-000-0000-6304 56.98 ACCT 23-52A25 HEATKEEP LINING 0271504-IN Repair And Maint-Vehicles 50-399-000-0000-6304 155.88 ACCT 23-52A28 GLOVES 0271559-IN Repair And Maint-Vehicles 01-063-000-0000-6330 37.06 MILEAGE - ELECTION NIGHT 11/6/18 Mileage 01-063-000-0000-6369 209.21 SUPPLIES FOR ELECTIONS 11/6/18 Miscellaneous Charges 01-063-000-0000-6367 108.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-063-000-0000-6330 105.73 MILEAGE - DELIVER POLL BOOKS 11/5/18 Mileage 01-063-000-0000-6367 786.96 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-201-000-0000-6340 689.12 ACCT 35700038 CN 500-0397774 370895815 Office Equipment Rental & Maint. 01-061-000-0000-6342 10,400.00 ACCT OT00 ZIXGATEWAY/PORT 5747037 Service Agreements 90.003063 10094 LIBERTY TIRE RECYCLING LLC 3,276.8310094 7302 LIFTOFF, LLC 2,550.007302 41638 LOCATORS & SUPPLIES INC 415.8741638 1737 MANDERUD/VIOLA J 246.271737 13524 MANDERUD/WALLACE C 213.7313524 15230 MANN/TERESA L 786.9615230 36132 MARCO INC ST LOUIS 689.1236132 2721 MARCO TECHNOLOGIES LLC Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 4 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions LIBERTY BUSINESS SYSTEMS FARGO LIBERTY TIRE RECYCLING LLC LIFTOFF, LLC LOCATORS & SUPPLIES INC MANDERUD/VIOLA J MANDERUD/WALLACE C MANN/TERESA L MARCO INC ST LOUIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-061-000-0000-6342 355.00 ACCT OT00 VMWARE LICENSES 5758191 Service Agreements 50-000-000-0130-6300 52.15 ACCT 984898 SUPPLIES 074512/1 Building And Grounds Maintenance 10-304-000-0000-6572 99.99 SUPPLIES Repair And Maintenance Supplies 01-091-000-0000-6455 1,240.83 ACCT 0396506001 0636134X Reference Books & Literature 50-000-000-0000-6331 5.37 MEAL - POPE/DOUGLAS CO MTG 11/5/18 Meals And Lodging 01-250-000-0000-6432 25.04 ACCT 5006836 BP CUFFS 37534689 Medical Incarcerated 01-250-000-0000-6432 48.40 ACCT 5006836 BP CUFFS 37553682 Medical Incarcerated 01-250-000-0000-6432 34.73 ACCT 5006836 INFLATION SYSTEM 37852807 Medical Incarcerated 01-250-000-0000-6432 474.45 ACCT 5006836 MED SUPPLIES 39496097 Medical Incarcerated 01-250-000-0000-6432 18.90 ACCT 5006836 MED SUPPLIES 39547908 Medical Incarcerated 01-250-000-0000-6432 869.49 ACCT 5006836 MED SUPPLIES 40105753 Medical Incarcerated 01-250-000-0000-6435 350.48 DRUG TESTING SUPPLIES 1018516 Drug Testing 10-301-000-0000-6406 90.00 SUPPLIES Office Supplies 10,755.002721 9930 MARKS FLEET SUPPLY INC 52.159930 12534 MATCO TOOLS 99.9912534 88 MATTHEW BENDER & COMPANY INC 1,240.8388 14277 McCONN/CHRISTOPHER 5.3714277 10115 MCKESSON MEDICAL-SURGICAL INC 1,351.4710115 8089 MIDWEST MONITORING 350.488089 87003 MIDWEST PRINTING CO 90.0087003 42863 MINNESOTA MOTOR COMPANY Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions - - 6 Transactions 1 Transactions 1 Transactions MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MATCO TOOLS MATTHEW BENDER & COMPANY INC McCONN/CHRISTOPHER MCKESSON MEDICAL-SURGICAL INC MIDWEST MONITORING MIDWEST PRINTING CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-201-000-0000-6304 33.08 ACCT 2900 OIL CHANGE 698883 Repair And Maintenance 01-250-000-0000-6304 787.30 ACCT 2900 SEAT COVERS/FLAPS 699136 Repair And Maintenance 50-000-000-0000-6304 26.01 ACCT 9988595 BOSS HAND 225155 Repair And Maintenance 01-201-000-0000-6406 50.00 ACCT 1159 SHREDDING SERVICES 399662 Office Supplies 01-061-000-0000-6342 187.50 DATA CONVERSION 2Y1811009 Service Agreements 01-112-102-0000-6342 100.00 ACCT 19217 ELEVATOR OPS ALR0090406I Service Agreements 01-042-000-0000-6369 371.22 MANUALS - COMMERCIAL/DRIVERS 3287 Miscellaneous Charges 14-214-000-0000-6689 2,000.00 1000631219-0001 SOFTWARE LIC.41257966 Prior Year Accumulations-911 14-214-000-0000-6689 4,998.20 1000631219-0001 5% CONTRACT 41257967 Prior Year Accumulations-911 10-303-000-0000-6683 4,575.00 TRACT SEARCH Right Of Way, Ect. 01-002-000-0000-6241 1,146.00 ID 27111 MEMBERSHIP DUES 2019 218938 Membership Dues 01-112-108-0000-6572 330.00 TRIMMING 10/16/18 18310 Repair And Maintenance Supplies 01-112-108-0000-6572 1,896.75 LANDSCAPING 10/24/18 18516 Repair And Maintenance Supplies 846.3942863 7661 MINNKOTA ENVIRO SERVICES INC 50.007661 42745 MN COUNTIES COMPUTER CO-OP 187.5042745 928 MN DEPT OF LABOR AND INDUSTRY 100.00928 13121 MNDRIVERSMANUALS.COM 371.2213121 6260 MOTOROLA 6,998.206260 3032 N F FIELD ABSTRACT CO LLC 4,575.003032 3427 NACO 1,146.003427 589 NATURES GARDEN WORLD Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN COUNTIES COMPUTER CO-OP MN DEPT OF LABOR AND INDUSTRY MNDRIVERSMANUALS.COM MOTOROLA N F FIELD ABSTRACT CO LLC NACO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 14-406-000-0000-6687 24,197.89 2018 FORD TAURUS FOTCPROB Equipment - Court Services 01-063-000-0000-6367 798.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-063-000-0000-6367 1,452.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 22-622-000-0610-6369 100.00 1 BEAVER TRAPPED IN DITCH 10 11/27/18 Miscellaneous Charges 22-622-000-0616-6369 200.00 2 BEAVERS TRAPPED IN DITCH 16 11/27/18 Miscellaneous Charges 22-622-000-0623-6369 100.00 1 BEAVER TRAPPED IN DITCH 23 11/27/18 Miscellaneous Charges 22-622-000-0625-6369 500.00 5 BEAVERS TRAPPED IN DITCH 25 11/27/18 Miscellaneous Charges 22-622-000-0628-6369 200.00 2 BEAVERS TRAPPED IN DITCH 28 11/27/18 Miscellaneous Charges 22-622-000-0629-6369 100.00 1 BEAVER TRAPPED IN DITCH 29 11/27/18 Miscellaneous Charges 22-622-000-0652-6369 200.00 2 BEAVERS TRAPPED IN DITCH 52 11/27/18 Miscellaneous Charges 22-622-000-0655-6369 100.00 1 BEAVER TRAPPED IN DITCH 55 11/27/18 Miscellaneous Charges 22-623-000-0602-6369 100.00 1 BEAVER TRAPPED IN JD 2 11/27/18 Miscellaneous Charges-Judicial Ditch 2 01-063-000-0000-6367 2,187.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-112-108-0000-6485 474.90 ACCT 655-790197 SUPPLIES 50836 Custodian Supplies 01-112-101-0000-6485 799.62 ACCT 655-790197 SUPPLIES 50837 Custodian Supplies 71-171-000-0000-6369 825.00 MOWING @ 3 PARCELS 2018-114 Miscellaneous Charges 2,226.75589 35442 NELSON AUTO CENTER 24,197.8935442 14861 NELSON/GARY M 798.0014861 10753 NELSON/JANICE F 1,452.0010753 11057 NELSON/MIKE 1,600.0011057 10754 NELSON/VALERIE 2,187.0010754 595 NETWORK SERVICES COMPANY 1,274.52595 849 NEW YORK MILLS/CITY OF Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 9 Transactions 1 Transactions 2 Transactions NATURES GARDEN WORLD NELSON AUTO CENTER NELSON/GARY M NELSON/JANICE F NELSON/MIKE NELSON/VALERIE NETWORK SERVICES COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Forfeited Tax Sale Fund Copyright 2010-2017 Integrated Financial Systems 01-123-000-0000-6140 225.00 PER DIEM 11/8/18 Per Diem 01-123-000-0000-6330 119.36 MILEAGE 11/8/18 Mileage 01-112-106-0000-6342 235.20 OTTCNYM SERVICE & MAINT 34072 Service Agreements 01-101-000-0000-6406 173.56 ACCT 379548 MN VITAL 2437158 Office Supplies 10-304-000-0000-6572 131.97 SUPPLIES Repair And Maintenance Supplies 10-304-000-0000-6572 1,445.76 PARTS Repair And Maintenance Supplies 01-061-000-0000-6201 2,100.00 ACCT 100A05602 OCT 2018 18100435 Communication Fees - 10-304-000-0000-6572 190.94 TIRE REPAIR Repair And Maintenance Supplies 01-507-000-0000-6300 10.00 ACCT 146 TIPPING FEES OCT2018 Building And Grounds Maintenance 01-507-000-0000-6300 472.50 SWEEPING 6/21/18 2373 Building And Grounds Maintenance 02-612-000-0000-6369 106.83 RELOCATING I-LIDS 6/14/18 2372 Miscellaneous Charges 825.00849 14655 NEWVILLE/DARREN 344.3614655 14257 NORTHLAND FIRE PROTECTION 235.2014257 14303 NORTHSTAR 173.5614303 10104 NUSS TRUCK & EQUIPMENT 1,577.7310104 4106 OFFICE OF MN.IT SERVICES 2,100.004106 15350 OK TIRE STORE - WAHPETON 190.9415350 44164 OTTER TAIL CO SOLID WASTE 10.0044164 126 OTTER TAIL CO TREASURER 579.33126 Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions NEW YORK MILLS/CITY OF NEWVILLE/DARREN NORTHLAND FIRE PROTECTION NORTHSTAR NUSS TRUCK & EQUIPMENT OFFICE OF MN.IT SERVICES OK TIRE STORE - WAHPETON OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER Otter Tail County Auditor OTTER TAIL LAKES COUNTRY ASSOCIATION PERFORMANCE PAVING & SEALCOATING LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0000-6240 439.00 2019 MAGAZINE ADS INV-0842 Publishing & Advertising 50-000-000-0120-6291 792.54 HAULING CHARGES 10/29/18 37711 Contract Transportation 50-000-000-0170-6291 3,565.92 HAULING CHARGES 10/29/18 37711 Contract Transportation 50-000-000-0120-6291 1,836.09 HAULING CHARGES 11/1/18 37818 Contract Transportation 50-000-000-0170-6291 2,573.46 HAULING CHARGES 11/1/18 37818 Contract Transportation 50-000-000-0120-6291 2,377.62 HAULING CHARGES 11/5/18 37819 Contract Transportation 50-000-000-0170-6291 6,324.00 HAULING CHARGES 11/5/18 37819 Contract Transportation 50-399-000-0000-6291 1,428.00 HAULING CHARGES 10/31/18 37711 Contract Transportation 50-399-000-0000-6291 1,428.00 HAULING CHARGES 11/7/18 37819 Contract Transportation 50-000-000-0120-6278 2,554.00 PROJECT 10451209 18100236424 Engineering & Hydrological Testing 10-304-000-0000-6251 35.00 TANK LEASE Gas And Oil - Utility 50-000-000-0150-6565 13.25 ACCT 630248 DIESEL PREMIUM 14886 Fuels 01-002-000-0000-6240 130.65 ACCT 326 FOOD PROTECTION ORD 74925 Publishing & Advertising 01-002-000-0000-6240 134.00 ACCT 326 SW MGMT CHARGES 74926 Publishing & Advertising 01-043-000-0000-6240 74.00 ACCT 326 REAL ESTATE TAX 74784 Publishing & Advertising 01-063-000-0000-6240 375.20 ACCT 326 GENERAL ELECTION 74927 Publishing & Advertising 01-063-000-0000-6240 56.95 ACCT 326 PUBLIC ACCURACY TEST 74928 Publishing & Advertising 01-063-000-0000-6240 924.60 ACCT 326 GENERAL ELECTION 74971 Publishing & Advertising 50-000-000-0000-6240 83.25 ACCT 135 PR WINTER HOURS 74666 Publishing & Advertising 50-000-000-0150-6300 500.00 FOUR CLASS 5 LOADS HENNING TSF 991966 Building And Grounds Maintenance 624 439.00624 7392 OTTERTAIL TRUCKING INC 20,325.637392 6259 PACE ANALYTICAL SERVICES INC 2,554.006259 45022 PARK REGION CO OP 48.2545022 45047 PELICAN RAPIDS PRESS 1,778.6545047 6050 Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 8 Transactions 1 Transactions 2 Transactions 7 Transactions OTTER TAIL LAKES COUNTRY ASSOCIATION OTTERTAIL TRUCKING INC PACE ANALYTICAL SERVICES INC PARK REGION CO OP PELICAN RAPIDS PRESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems 01-201-000-0000-6396 25.00 ACCT 30006053 URINE TEST 303220019 Special Investigation 01-149-000-0000-6354 1,665.83 UNIT 28 FENDER REPAIRS 848 Insurance Claims 01-201-000-0000-6396 210.00 TOW CF 18035184 10/24/18 1002 Special Investigation 01-112-000-0000-6572 83.75 PART FOR FRIDGE 87220 Repair And Maintenance Supplies 50-000-000-0000-6848 6,071.00 TOUR GUIDE SYSTEM 13070 Public Education 01-063-000-0000-6367 144.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 50-000-000-0000-6565 627.17 ACCT 71928252 85955718 Fuels - Gas & Diesel 50-000-000-0150-6290 8.50 ACCT 376004 376004-10-18 Contracted Services. 01-063-000-0000-6367 558.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 500.006050 11809 PERHAM HEALTH 25.0011809 14246 PERRIN AUTO BODY 1,665.8314246 475 PETE'S AMOCO 210.00475 45072 PINE PLAZA TV & APPLIANCE 83.7545072 15441 PLANT TOURS COMMUNICATIONS 6,071.0015441 1898 PORTMANN/VIRGINIA 144.001898 3867 PRAXAIR DISTRIBUTION INC 627.173867 3730 PREMIUM WATERS INC 8.503730 10756 PRISCHMANN/KAREN Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PERFORMANCE PAVING & SEALCOATING LLC PERHAM HEALTH PERRIN AUTO BODY PETE'S AMOCO PINE PLAZA TV & APPLIANCE PLANT TOURS COMMUNICATIONS PORTMANN/VIRGINIA PRAXAIR DISTRIBUTION INC PREMIUM WATERS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0120-6565 73.75 ACCT 988529 DIESEL 88039962 Fuels 10-304-000-0000-6565 1,233.20 DIESEL FUEL Fuels - Diesel 50-399-000-0000-6290 116.67 OTTERTAILRECY01 JANITORIAL 58050 Contracted Services. 01-031-000-0000-6677 184.01 CONVERTIBLE HEADSET 15430 Office Furniture And Equipment 10-304-000-0000-6306 1,968.53 REPAIR Repair/Maint. Equip 10-304-000-0000-6572 4,047.37 PARTS Repair And Maintenance Supplies 50-399-000-0000-6304 1,864.52 ACCT 9660 REPAIRS UNIT 17373 136317FF Repair And Maint-Vehicles 50-000-000-0000-6848 495.00 ACCT 931 BLACK SIGN 1-510979 Public Education 50-000-000-0000-6848 210.00 ACCT 931 BLACK SIGN & LETTERS 1-511082 Public Education 01-250-000-0000-6432 432.00 TRANSPORT T HULTIN 8/22/18 18-7097 Medical Incarcerated 01-250-000-0000-6432 432.00 TRANSPORT T HULTIN 8/24/18 18-7098 Medical Incarcerated 01-112-108-0000-6673 4,690.00 REPLACE SIDEWALK SECTION 11/14/18 Remodeling Projects 558.0010756 45475 PRO AG FARMERS CO OP 73.7545475 6547 PRO AG FARMERS COOPERATIVE 1,233.206547 25082 PRODUCTIVE ALTERNATIVES INC 116.6725082 15443 QUALITY TELECOM & IT SOLUTIONS 184.0115443 8622 RDO TRUCK CENTER CO 7,880.428622 49316 RENTAL STORE/THE 705.0049316 675 RINGDAHL AMBULANCE INC 864.00675 13544 ROBERT NORDICK CONSTRUCTION LLC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 2 Transactions PRISCHMANN/KAREN PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE PRODUCTIVE ALTERNATIVES INC QUALITY TELECOM & IT SOLUTIONS RDO TRUCK CENTER CO RENTAL STORE/THE RINGDAHL AMBULANCE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 50-390-000-0000-6443 30.00 PULMONARY FUNCTION TEST 438309 Ppe & Safety Equip. & Supplies GREWE/LARRIS3134 01-123-000-0000-6140 150.00 PER DIEM 11/8/18 Per Diem 01-123-000-0000-6330 47.96 MILEAGE 11/8/18 Mileage 01-101-000-0000-6330 209.28 MILEAGE - MEETINGS 11/14/18 Mileage 01-101-000-0000-6331 362.67 LODGING - FIDLAR MEETING 11/14/18 Meals And Lodging 01-101-000-0000-6331 10.00 MEAL - DIST RECORDER MTG 11/8/18 Meals And Lodging 01-201-000-0000-6406 120.00 NOTARY APP FOR HALEY STICH 11/27/18 Office Supplies 01-002-000-0000-6369 20.16 K3210 13NOV18 Miscellaneous Charges 02-103-000-0000-6369 3,822.00 ACCT 1079757 RECEIPT PRINTERS B09050094 Miscellaneous Charges 02-612-000-0000-6304 111.00 LOGO & DECALS FOR UNIT 20003 3769 Repair And Maintenance 01-112-108-0000-6572 1,470.30 WINDOW CLEANING 25686 Repair And Maintenance Supplies 4,690.0013544 13221 SANFORD HEALTH OCCUPATIONAL 30.0013221 11656 SCHIERER/STEVE 197.9611656 13735 SCHMALTZ/CAROL 581.9513735 8085 SECRETARY OF STATE 120.008085 19005 SERVICE FOOD SUPER VALU 20.1619005 10001 SHI CORP 3,822.0010001 48638 SIGNWORKS SIGNS & BANNERS LLC 111.0048638 13660 SQUEEGEE SQUAD Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ROBERT NORDICK CONSTRUCTION LLC SANFORD HEALTH OCCUPATIONAL SCHIERER/STEVE SCHMALTZ/CAROL SECRETARY OF STATE SERVICE FOOD SUPER VALU SHI CORP SIGNWORKS SIGNS & BANNERS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-063-000-0000-6369 511.34 TRUCK RENTALS FOR ELECTIONS 11/6/18 Miscellaneous Charges 01-112-101-0000-6485 185.40 ACCT 00224000 SUPPLIES 819914-1 Custodian Supplies 01-112-000-0000-6369 42.00 ACCT 00224002 SUPPLIES 819917-2 Miscellaneous Charges 01-112-101-0000-6485 358.86 ACCT 00224000 SUPPLIES 820923 Custodian Supplies 01-112-108-0000-6485 242.94 ACCT 00224002 SUPPLIES 820925 Custodian Supplies 01-250-000-0000-6269 45.85 C1252000 PEPPER SHAKERS INV2000036380 Professional Services-Kitchen 01-250-000-0000-6269 4,736.77 C1252000 MEALS 10/13-19/18 INV2000036381 Professional Services-Kitchen 01-250-000-0000-6269 4,719.53 C1252000 MEALS 10/20-26/18 INV2000036840 Professional Services-Kitchen 01-250-000-0000-6269 4,657.49 C1252000 MEALS 10/27-11/2/18 INV2000037240 Professional Services-Kitchen 01-250-000-0000-6269 4,629.91 C1252000 MEALS 11/3-9/18 INV2000037618 Professional Services-Kitchen 01-063-000-0000-6367 2,019.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-063-000-0000-6367 1,023.00 ABSENTEE BALLOT BOARD HRS 11/27/18 Election Judge Costs 01-044-000-0000-6240 261.90 ACCT 1966 HOMESTEAD NOTICE 52373 Publishing & Advertising 01-201-000-0000-6240 58.20 ACCT 1968 RECORD TECH 52374 Publishing & Advertising 50-000-000-0000-6240 72.75 ACCT 1980 HOLIDAY LIGHTS AD 52375 Publishing & Advertising 01-091-000-0000-6455 1,505.25 ACCT 1000520140 OCT 2018 839174656 Reference Books & Literature 1,470.3013660 719 STEIN/WAYNE 511.34719 48183 STEINS INC 829.2048183 6642 SUMMIT FOOD SERVICE, LLC 18,789.556642 13461 TELL/PATRICIA 2,019.0013461 15269 THACKER/JOELLEN 1,023.0015269 42537 THIS WEEKS SHOPPING NEWS 392.8542537 183 THOMSON REUTERS - WEST Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 5 Transactions 1 Transactions 1 Transactions 3 Transactions SQUEEGEE SQUAD STEIN/WAYNE STEINS INC SUMMIT FOOD SERVICE, LLC TELL/PATRICIA THACKER/JOELLEN THIS WEEKS SHOPPING NEWS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba General Revenue Fund Copyright 2010-2017 Integrated Financial Systems 01-091-000-0000-6455 1,830.77 ACCT 1000551281 839262353 Reference Books & Literature 01-201-000-0000-6348 356.00 ACCT 1003940771 OCT 2018 839200906 Software Maintenance Contract 13-012-000-0000-6455 1,187.00 ACCT 1003217934 OCT 2018 839150642 Reference Books & Literature 13-012-000-0000-6455 710.00 ACCT 1000551281 OCT 2018 839169971 Reference Books & Literature 01-250-000-0000-6432 3,716.30 ACCT 756389 MEDICATIONS OCT2018 Medical Incarcerated 01-201-000-0000-6304 310.17 UNIT 1609 OIL/TIRES/BATTERY 112087 Repair And Maintenance 50-399-000-0000-6306 55.75 ACCT 2498658 PARTS 11707249 GP Repair/Maint. Equip 10-304-000-0000-6572 90.63 PARTS Repair And Maintenance Supplies 50-000-000-0130-6426 150.00 SAFETY BOOTS 11/9/18 Clothing Allowance 01-250-000-0000-6526 133.10 BLACK & BROWN PANTS 11/16/18 Uniforms 01-091-000-0000-6330 183.12 MILEAGE - MCAPS 11/9/18 Mileage 10-303-000-0000-6278 70,389.62 SERVICE Engineering & Hydrological Testing 5,589.02183 7249 THRIFTY WHITE PHARMACY 3,716.307249 49008 TIRES PLUS TOTAL CAR CARE 310.1749008 379 TITAN MACHINERY INC 55.75379 1999 TNT REPAIR INC 90.631999 4179 TORGERSON/LETHE 150.004179 745 TUNGSETH/CHRISTINE 133.10745 5022 ULSCHMID/SUSAN 183.125022 1018 ULTEIG ENGINEER'S INC Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TIRES PLUS TOTAL CAR CARE TITAN MACHINERY INC TNT REPAIR INC TORGERSON/LETHE TUNGSETH/CHRISTINE ULSCHMID/SUSAN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Road And Bridge Fund Copyright 2010-2017 Integrated Financial Systems 50-399-000-0000-6306 375.00 WINDSHIELD REPLACEMENT 4118 Repair/Maint. Equip 01-201-000-0000-6304 570.20 ACCT 568303 TIRES 2916791 Repair And Maintenance 01-201-000-0000-6304 40.00 ACCT OTTSHE OIL CHANGE 3299 Repair And Maintenance 01-250-000-0000-6406 108.75 ACCT 7449 RECEIPT BOOK 432465 Office Supplies 01-123-000-0000-6140 225.00 PER DIEM 11/8/18 Per Diem 01-123-000-0000-6330 117.73 MILEAGE 11/8/18 Mileage 01-031-000-0000-6330 37.06 MILEAGE - HWY MAINT MTG 10/30/18 Mileage 01-031-000-0000-6330 52.32 MILEAGE - MEETINGS 11/6/18 Mileage 01-123-000-0000-6140 150.00 PER DIEM 11/8/18 Per Diem 01-123-000-0000-6330 75.76 MILEAGE 11/8/18 Mileage 50-000-000-0110-6853 507.64 ACCT 3-85099-73002 0001559-0010-3 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0120-6853 4,177.81 ACCT 3-85099-73002 0001559-0010-3 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0130-6853 1,033.71 ACCT 3-85099-73002 0001559-0010-3 MSW BY PASSED EXPENSE LANDFILL 70,389.621018 14162 UNLIMITED AUTO GLASS INC 375.0014162 11064 US AUTOFORCE 570.2011064 15440 VALLEY AG PARTNERS 40.0015440 51002 VICTOR LUNDEEN COMPANY 108.7551002 15024 VORDERBRUGGEN/KENNETH 342.7315024 11184 WALETZKO/PATRICK 89.3811184 12465 WASS/DAVID F 225.7612465 2278 WASTE MANAGEMENT Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 2 Transactions ULTEIG ENGINEER'S INC UNLIMITED AUTO GLASS INC US AUTOFORCE VALLEY AG PARTNERS VICTOR LUNDEEN COMPANY VORDERBRUGGEN/KENNETH WALETZKO/PATRICK WASS/DAVID F Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:54:17AM11/21/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems 50-000-000-0150-6853 398.11 ACCT 3-85099-73002 0001559-0010-3 MSW BY PASSED EXPENSE LANDFILL 50-000-000-0170-6853 16,251.30 ACCT 3-85099-73002 0001559-0010-3 MSW BY PASSED EXPENSE LANDFILL 10-304-000-0000-6572 25.50 SUPPLIES Repair And Maintenance Supplies 01-112-000-0000-6687 650.00 WHEELCHAIR 24483 Equipment- Current Year 22-622-000-0000-6369 512.50 PER DIEM 11/27/18 Miscellaneous Charges 22-622-000-0000-6369 160.27 MILEAGE 11/27/18 Miscellaneous Charges 22-622-000-0000-6369 10.25 MEALS 11/27/18 Miscellaneous Charges 22-622-000-0000-6369 25.00 REGISTRATION 11/27/18 Miscellaneous Charges 22-622-000-0617-6369 287.50 PER DIEM DITCH 17 11/27/18 Miscellaneous Charges 22-622-000-0617-6369 21.80 MILEAGE DITCH 17 11/27/18 Miscellaneous Charges 22-622-000-0617-6369 6.60 MEALS DITCH 17 11/27/18 Miscellaneous Charges 50-399-000-0000-6306 3,126.83 ACCT 6842300 MAINTENANCE SW020107445 Repair/Maint. Equip 22,368.572278 9357 WAYNE'S TOOLWAGON 25.509357 6997 WHEELCHAIRS UNLIMITED 650.006997 15246 WITT/RANDALL 1,023.9215246 2086 ZIEGLER INC 3,126.832086 461,783.71 Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions Final Total ............176 Vendors 338 Transactions WASTE MANAGEMENT WAYNE'S TOOLWAGON WHEELCHAIRS UNLIMITED WITT/RANDALL ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:54:17AM11/21/2018 csteinba Solid Waste Fund Copyright 2010-2017 Integrated Financial Systems Page 26Audit List for Board Otter Tail County Auditor Amount 178,774.80 General Revenue Fund 1 29,065.36 General Fund Dedicated Accounts 2 111,059.13 Road And Bridge Fund 10 35.00 Human Services 11 1,897.00 Law Library Fund 13 49,801.72 Capital Improvement Fund 14 2,723.92 County Ditch Fund 22 3,800.00 Debt Service Fund 35 83,801.78 Solid Waste Fund 50 825.00 Forfeited Tax Sale Fund 71 461,783.71 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES11/20/2018 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 2:39:39PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-420-640-0000-6297 69.60 IN201800495 IN201800495 Iv-D Sheriff's Costs 1 04/03/2018 04/03/2018 11-420-601-0000-6330 24.74 Mileage to P.R. Food Shelf Mileage - Im Adm 2 09/11/2018 09/11/2018 11-430-700-0000-6200 98.61 Acct#59769564 1454132704 Telephone - Ss Adm 3 10/31/2018 10/31/2018 11-430-700-0000-6331 8.40 Meal Meals & Lodging - Ss Adm 4 11/08/2018 11/08/2018 11-420-640-0000-6298 287.00 11-01-18 70913102018 Child Support Blood Test Charge 50 07/09/2018 10/10/2018 11-430-740-0000-6277 90.00 LAC Meeting-Stipend & Mileage Mental Health Adv Committees 51 09/25/2018 10/24/2018 11-430-740-0000-6277 8.72 LAC Meeting-Stipend & Mileage Mental Health Adv Committees 52 09/25/2018 10/24/2018 11-420-601-0000-6677 21,000.00 Balance of HS area 0021245 Office Furniture And Equipment - Im 5 11/06/2018 11/06/2018 31037 BECKER CO SHERIFF 69.6031037 14390 BURRIS/LORIE 24.7414390 12224 CENTURYLINK 98.6112224 33467 DAHLEN/JODY 8.4033467 11695 DNA DIAGNOSTICS CENTER 287.0011695 15449 DUENOW/DIANE 98.7215449 13525 EJ'S FLOOR COVERING 21,000.0013525 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions BECKER CO SHERIFF BURRIS/LORIE CENTURYLINK DAHLEN/JODY DNA DIAGNOSTICS CENTER DUENOW/DIANE EJ'S FLOOR COVERING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-409-000-0021-6379 347.88 IDI Expenses ESS575 Community Equity & Support 6 10/16/2018 10/18/2018 11-430-700-0000-6331 12.00 Training Meal Meals & Lodging - Ss Adm 7 11/07/2018 11/07/2018 11-430-700-0000-6330 150.42 Mileage/Meals Mileage - Ss Adm 9 11/14/2018 11/14/2018 11-430-700-0000-6331 19.86 Mileage/Meals Meals & Lodging - Ss Adm 8 11/14/2018 11/14/2018 11-420-601-0000-6343 1,057.95 Agreement #025-1022344-000 23694815 Copy Machine Lease 10 11/12/2018 11/12/2018 11-430-700-0000-6343 1,293.06 Agreement #025-1022344-000 23694815 Copy Machine Lease 10 11/12/2018 11/12/2018 11-420-601-6331-6171 9.39 Training Meal Im Training Meals & Lodging 11 10/24/2018 10/24/2018 11-420-601-0000-6242 90.00 Customer Service Training 88286 Registrations 13 11/12/2018 11/12/2018 11-420-601-0000-6242 27.00 Customer Service Training 88286 Registrations 14 11/12/2018 11/12/2018 11-430-700-0000-6242 30.00 Customer Service Training 88286 Registrations 12 11/12/2018 11/12/2018 11-430-700-0000-6242 33.00 Customer Service Training 88286 Registrations 14 11/12/2018 11/12/2018 15368 ESSLINGER/CHANDLER 347.8815368 6595 FINSETH/TRACI 12.006595 13028 FOREMAN/MICHELLE 170.2813028 13522 GREATAMERICA FINANCIAL SVCS 2,351.0113522 14231 KLECAN/DARCINA 9.3914231 41450 LAKES COUNTRY SERVICE CO OP Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions ESSLINGER/CHANDLER FINSETH/TRACI FOREMAN/MICHELLE GREATAMERICA FINANCIAL SVCS KLECAN/DARCINA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-406-000-0000-6261 2,040.00 Grant Monitoring Costs 1018132 Ream Electronic Monitoring 15 10/31/2018 10/31/2018 11-406-000-0000-6379 116.25 Monitoring for DWI Court 6220 Miscellaneous Charges 16 11/07/2018 11/07/2018 11-420-601-0000-6406 114.75 Cust#1143-Shredding Services 399656 Office Supplies 17 10/31/2018 10/31/2018 11-420-601-0000-6406 25.00 Cust#1143-Shredding Services 399656 Office Supplies 18 10/31/2018 10/31/2018 11-430-700-0000-6406 140.25 Cust#1143-Shredding Services 399656 Office Supplies 17 10/31/2018 10/31/2018 11-420-605-0000-6040 112.50 10-18 CCAP A300MC56188I State Share Of Maxis Refunds To State 20 10/01/2018 10/31/2018 11-430-720-2112-6061 3,078.75 10-18 CCAP A300MC56188I Bsf County Match 19 10/01/2018 10/31/2018 11-420-601-0000-6677 29,000.00 Data Cable Install 10991 Office Furniture And Equipment - Im 21 11/14/2018 11/14/2018 11-420-601-0000-6677 8,500.00 Electric Power Install 10991 Office Furniture And Equipment - Im 22 11/14/2018 11/14/2018 11-420-640-0000-6260 2,472.50 IV-D Billing for October, 2018 Legal Services Iv-D 23 11/02/2018 11/02/2018 180.0041450 8089 MIDWEST MONITORING 2,040.008089 42110 MINNESOTA MONITORING INC 116.2542110 7661 MINNKOTA ENVIRO SERVICES INC 280.007661 43022 MN DEPT OF HUMAN SERVICES 3,191.2543022 10890 OTTER ELECTRIC LLC 37,500.0010890 12963 OTTER TAIL CO ATTORNEY'S OFFICE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 2 Transactions LAKES COUNTRY SERVICE CO OP MIDWEST MONITORING MINNESOTA MONITORING INC MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES OTTER ELECTRIC LLC Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-420-601-0000-6331 3,454.97 B. Lee Meals & Lodging - Im Adm 35 11/07/2018 11/07/2018 11-420-601-0000-6406 77.38 Vanderlinden Office Supplies 39 11/07/2018 11/07/2018 11-420-601-6331-6171 61.09 Sjostrom Im Training Meals & Lodging 37 11/07/2018 11/07/2018 11-430-700-0000-6171 129.00 B. Lee Ss Adm Training 32 11/07/2018 11/07/2018 11-430-700-0000-6331 94.25 N Lee Meals & Lodging - Ss Adm 31 11/07/2018 11/07/2018 11-430-700-0000-6331 861.69 B. Lee Meals & Lodging - Ss Adm 33 11/07/2018 11/07/2018 11-430-700-0000-6331 10.09 Spangler Meals & Lodging - Ss Adm 38 11/07/2018 11/07/2018 11-430-700-0000-6331 66.45 Bakken Meals & Lodging - Ss Adm 24 11/07/2018 11/07/2018 11-430-700-0000-6331 11.37 Kambel-Seufert Meals & Lodging - Ss Adm 28 11/07/2018 11/07/2018 11-430-700-0000-6379 12.00 Haugrud Miscellaneous Charges - Ss Adm 25 11/07/2018 11/07/2018 11-430-700-0000-6379 54.22 Johnson-Rownd Miscellaneous Charges - Ss Adm 26 11/07/2018 11/07/2018 11-430-700-0000-6379 12.99 Johnson-Rownd Miscellaneous Charges - Ss Adm 27 11/07/2018 11/07/2018 11-430-700-0000-6406 94.57 Vanderlinden Office Supplies 39 11/07/2018 11/07/2018 11-430-700-6331-6171 74.67 Sjostrom Ss Adm Training Meals & Lodging 37 11/07/2018 11/07/2018 11-430-700-6331-6171 403.12 N Lee Ss Adm Training Meals & Lodging 29 11/07/2018 11/07/2018 11-430-710-0000-6379 15.86 B. Lee Misc Charges - Child Protection 34 11/07/2018 11/07/2018 11-430-710-1621-6097 6.17 Olson In Home Service - Brief 36 11/07/2018 11/07/2018 11-430-710-4100-6379 156.95 N Lee Child Workshop Acct 30 11/07/2018 11/07/2018 2,472.5012963 44266 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions - - OTTER TAIL CO ATTORNEY'S OFFICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-430-700-0000-6379 250.00 Records Destruction 2018-41 Miscellaneous Charges - Ss Adm 40 11/08/2018 11/08/2018 11-406-000-0000-6435 417.15 UA Testing L3312608 Drug Testing 41 11/12/2018 11/12/2018 11-406-730-0010-6435 92.70 UA Testing L3312608 Dwi Court Drug Testing 42 11/12/2018 11/12/2018 11-420-601-0000-6260 4,051.44 September 2018 Statement Ma Trans Prog Adm Services 46 09/30/2018 09/30/2018 11-420-650-0000-6041 830.00 September 2018 Statement Ma Trans Nonload 45 09/30/2018 09/30/2018 11-420-650-0000-6050 2,699.42 September 2018 Statement Ma Trans Charges Fed Rate 44 09/30/2018 09/30/2018 11-430-760-0000-6378 944.03 September 2018 Statement Misc Exp Trans Prog 47 09/30/2018 09/30/2018 11-430-760-6160-6050 1,938.06 September 2018 Statement Title Xx Transportation 43 09/30/2018 09/30/2018 11-420-601-6331-6171 11.15 Training Meal Im Training Meals & Lodging 48 10/24/2018 10/24/2018 11-430-700-0000-6265 377.00 Redacting Software - B. Strege B09029193 Data Processing Costs - Ss Adm 49 10/24/2018 10/24/2018 5,252.9444266 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 250.0011107 14747 PREMIER BIOTECH LABS, LLC 509.8514747 25082 PRODUCTIVE ALTERNATIVES INC 10,462.9525082 12673 RASMUSSON/KIMBERLY 11.1512673 10001 SHI CORP 377.0010001 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 18 Transactions 1 Transactions 2 Transactions 5 Transactions 1 Transactions 1 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE PRAIRIE LAKES MUNICIPAL SOLID WASTE PREMIER BIOTECH LABS, LLC PRODUCTIVE ALTERNATIVES INC RASMUSSON/KIMBERLY SHI CORP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 87,121.52 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Final Total ............25 Vendors 57 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 2:39:39PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 87,121.52 Human Services 11 87,121.52 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES11/20/2018 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 2:35:18PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:35:18PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-407-600-0090-6277 470.81 CONSULTATION MAR/NOV 2018 Chs Advisory Services 1 11/20/2018 11/20/2018 11-407-600-0090-6406 136.00 SIGNS 2118 Office Supplies 2 11/16/2018 11/16/2018 11-407-100-0046-6200 296.48 ACCT #59769564/CONF CALL 1454132704 Telephone PHR-LTSS Grant 3 10/31/2018 10/31/2018 11-407-100-0037-6488 251.50 ACCT #5296/ADVERTISING 650776 Prog Supplies Case Management 4 11/05/2018 11/05/2018 11-407-100-0030-6331 59.52 MEALS Meals & Lodging - Pas 5 10/31/2018 10/31/2018 11-407-100-0046-6488 750.00 OCT MEETING/DATA STORAGE Program Supplies PHR-LTSS Grant 7 11/14/2018 11/14/2018 11-407-100-0046-6488 750.00 OTCPUB/CONSENT TO SHARE IVC00000391 Program Supplies PHR-LTSS Grant 6 11/16/2018 11/16/2018 11-407-100-0046-6091 1,564.87 DHS FEES 5113 Contracts PHR-LTSS Grant 8 14157 ADAMS/WILLIAM B 470.8114157 5274 ADVANCED ENGRAVING INC 136.005274 12224 CENTURYLINK 296.4812224 35011 DAILY JOURNAL/THE 251.5035011 36425 GUCK/AMY 59.5236425 12997 L B HOMES 750.0012997 7512 LAKE REGION HEALTHCARE 750.007512 6378 LINDEN TECH ADVISORS LLC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ADAMS/WILLIAM B ADVANCED ENGRAVING INC CENTURYLINK DAILY JOURNAL/THE GUCK/AMY L B HOMES LAKE REGION HEALTHCARE Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:35:18PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11/11/2018 11/11/2018 11-407-600-0090-6342 633.70 CUST #35700038/LEASE 370896953 Service Agreements 9 11/10/2018 12/10/2018 11-407-600-0090-6488 30.00 CUST #1143/NYM SHREDDING 399657 Phn Program Supplies 10 10/31/2018 10/31/2018 11-407-100-0018-6232 550.00 BROCHURES 5523 Ctc Outr Printing 11 11/07/2018 11/07/2018 11-407-100-0030-6488 19.28 ACCT #71423628/FOLDERS 224850944001 Phn Program Supplies - PAS/LTSS 13 10/30/2018 10/31/2018 11-407-600-0090-6406 115.20 ACCT #71423628/SUPPLIES 224851096001 Office Supplies 12 10/30/2018 10/31/2018 11-407-100-0015-6488 108.85 ACCT #71423628/INK 224902471001 MCH/ECS Program Supplies 14 10/30/2018 10/31/2018 11-407-600-0090-6242 11.27 CHS REGISTRATION WELLS/JODY L Registration Fees 15 11/07/2018 11/07/2018 11-407-600-0098-6331 118.00 DOUBLE TREE WELLS/JODY L Meals And Lodging CJS PS4H 16 11/07/2018 11/07/2018 11-407-200-0024-6488 54.75 MAGNET WELLS/KRISTI W Nfp Program Supplies 28 11/07/2018 11/07/2018 11-407-200-0027-6488 54.75 MAGNET WELLS/KRISTI W HFA Program Supplies 27 11/07/2018 11/07/2018 11-407-100-0018-6242 61.49 EHL LEARN WELLS/MELISSA Ctc Outr Reg Fees 26 11/07/2018 11/07/2018 1,564.876378 36132 MARCO INC ST LOUIS 633.7036132 7661 MINNKOTA ENVIRO SERVICES INC 30.007661 8922 NORTON PRINTING 550.008922 51120 OFFICE DEPOT 243.3351120 44266 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions LINDEN TECH ADVISORS LLC MARCO INC ST LOUIS MINNKOTA ENVIRO SERVICES INC NORTON PRINTING OFFICE DEPOT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:35:18PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems 11-407-300-0071-6331 155.53 EMBASSY SUITES WELLS/MELISSA Meals & Lodging - Imz 25 11/07/2018 11/07/2018 11-407-600-0090-6406 57.48 SNOW SHOVEL WELLS/MELISSA Office Supplies 23 11/07/2018 11/07/2018 11-407-600-0090-6488 130.40 MONTHLY PLANNER WELLS/MELISSA Phn Program Supplies 24 11/07/2018 11/07/2018 11-407-000-0000-2026 0.30 QUESTIONABLE CHARGE WELLS/PATSY N Mastercard Expressone-Questioned 22 11/07/2018 11/07/2018 11-407-100-0030-6331 224.16 SUITES HOTEL WELLS/PATSY N Meals & Lodging - Pas 19 11/07/2018 11/07/2018 11-407-100-0030-6331 224.16 SUITES HOTEL WELLS/PATSY N Meals & Lodging - Pas 20 11/07/2018 11/07/2018 11-407-100-0037-6331 224.16 SUITES HOTEL WELLS/PATSY N Meals & Lodging Case Management 18 11/07/2018 11/07/2018 11-407-200-0022-6240 55.00 ADVERTISING WELLS/PATSY N Publishing & Advertising 17 11/07/2018 11/07/2018 11-407-600-0090-6242 11.27 EHL LEARN WELLS/PATSY N Registration Fees 21 11/07/2018 11/07/2018 11-407-100-0030-6488 126.00 CUST #682/INTERPRETER SIN123369 Phn Program Supplies - PAS/LTSS 30 10/31/2018 10/31/2018 11-407-200-0027-6488 97.50 CUST #682/INTERPRETER SIN123369 HFA Program Supplies 29 10/31/2018 10/31/2018 11-407-600-0090-6488 4.50 CUST #682/INTERPRETER SIN123369 Phn Program Supplies 31 10/31/2018 10/31/2018 11-407-200-0024-6488 362.25 ACCT #7487/ENVELOPES 1094075 Nfp Program Supplies 32 11/14/2018 11/14/2018 1,382.7244266 45540 PACIFIC INTERPRETERS 228.0045540 51002 VICTOR LUNDEEN COMPANY 362.2551002 7,709.18 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 3 Transactions 1 Transactions Final Total ............15 Vendors 32 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE PACIFIC INTERPRETERS VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 2:35:18PM11/20/2018 LHart Human Services Copyright 2010-2017 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Amount 7,709.18 Human Services 11 7,709.18 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page | 1 CONSENT AGENDA ITEMS Tuesday, November 27, 2018 Approve the issuance of a County Credit Card (with a 30-Day Limit of $1,000) to Kristi Wentworth, Family Services Supervisor, as requested by Jody Lien, Public Health Director. Page | 1 NON-CONSENT AGENDA ITEMS Tuesday, November 27, 2018 1. 2019 Board of Adjustment Membership: a. Douglas Larson – Fergus Falls b. Thomas (Tom) Lee – Elizabeth c. Darren M. Newville – Perham d. Steve Schierer – Erhard e. Kenneth Vorderbrugen - Henning 2. Motion by , seconded by and unanimously carried, to approve payment to Tri-County Healthcare in the amount of $1,944.19 for services provided under the provisions of Minnesota Statute 609.35 for Case File No. 18034257. Agreement Between the University of Minnesota And Otter Tail County For providing Extension programs locally and Employing Extension Staff This Agreement (“Agreement”) between the County of Otter Tail Minnesota (“County”) and the Regents of the University of Minnesota on behalf of its Extension unit, 240 Coffey Hall, St. Paul, Minnesota, 55108 (“University”) is effective January 1, 2019, and supersedes and replaces any and all current or existing agreements relating to Extension and its programs that may exist between the County and University. The term of this Agreement shall be three (3) years, beginning on January 1, 2019 and ending on December 31, 2021, unless earlier terminated as provided in paragraphs 8 and 9. WITNESSETH: WHEREAS, Minn. Stat. §38.34 authorizes a Board of County Commissioners to incur expenses and spend money for County Extension work; and WHEREAS, the money set aside and appropriated by the County Board in the County Extension Fund may be paid out by orders of the University’s Director of Extension, or the Director’s designee, as identified in Minn. Stat. §38.36, Subd. 3; and WHEREAS, Minn. Stat. §38.37 provides that Extension educators must be employed according to University personnel procedures and must be University employees; and WHEREAS, it is the intention of the County and University that the University shall provide Extension services on behalf of the County in exchange for considerations as detailed herein. NOW THEREFORE, in consideration of the mutual undertaking and agreements contained within this Agreement, the County and University hereby agree as follows: 1. In accordance with Minn. Stat. §38.37 County desires to augment University’s state-wide Extension programs. The programs that the County will augment are detailed in Table A below. Table A Program FTE 2019 Price FTE 2020 Price FTE 2021 Price 4-H Program Coordinator 3.80 $280,364 3.80 $285,973 3.80 $291,692 Master Gardener Coordinator 0.20 $14,756 0.20 $15,051 0.20 $15,352 Total 4.00 $295,120 4.00 $301,024 4.00 $307,044 2. County recognizes that University costs for supporting these positions may increase from year to year. The costs payable for these positions are reviewed by the Association of Minnesota Counties’ (“AMC”) Extension Committee and University’s Extension central administration, at which time the parties will agree on an appropriate inflation factor for the coming year(s). Unless County and University otherwise agree, the inflation factor will be as agreed to by AMC and University. 3. Based on the County’s funding commitment, University will be responsible for providing salary & fringe benefits for the positions, enhanced programming from regional extension educator staff, program supervision, travel (mileage, meals, and lodging), in-service training within program area, payroll, and accounting services. The County agrees to provide local support in the form of office space, telephone, computer, network connections for email and other communications, software, support staff and other general office supplies. The University will recommend technology needs and other office standards. Nevertheless, the level of availability and type of such support will be determined by the County. 4. University will bill the County on a quarterly basis and the County will submit payment within 35 days of receipt of the bill. The total annual amount to be paid by the County shall be paid in four equal quarterly payments. 5. As vacancies occur, and if the County and University agree to continue to support the desired program and position, University will hire new personnel with involvement and concurrence of the County Extension Committee. The County will not be billed for a position during the time that position is vacant. 6. The University will complete an annual performance evaluation of each University Extension employee working in the County and supporting the programs identified in paragraph 1. The County Extension Committee will have the option to provide input to University on such evaluation. The University in accordance with University personnel guidelines will determine salary adjustment of each University Extension employee. 7. Annually, the County Extension Committee, in coordination with University, will be responsible for approving the County Extension educational programming and services, as provided for in Minn. Stat. §38.34. The parties acknowledge that County extension educational programming includes University’s Nutrition Education Program educational programming. 8. Nothing in this Agreement precludes the County or University at any time during the term of this Agreement from requesting a modification of the County Extension program, including an adjustment of the number of University Extension personnel working in the County. The County or University will provide a minimum of 90 days’ notice if either party desires a change in programs that results in a decrease in the staffing or funding level, and both parties agree to enter into good faith discussions to address such request. 9. If University or the County in good faith determines that funding is no longer available to support the programs or positions providing services locally, either party may terminate this Agreement. Termination of the Agreement in its entirety requires a minimum of 90 days prior notice. Notice shall be dated and provided in writing to the parties listed below as the contacts for this Agreement. If to County: John Dinsmore Administrator Otter Tail County 520 Fir Ave W Fergus Falls MN 56537 If to University: University of Minnesota Minnesota Extension Attn: Director of Field Operations 240 Coffey Hall 1420 Eckles Avenue St. Paul, MN 55108 Facsimile No.: 612-625-6227 E-mail: byrne007@umn.edu 10. Each party agrees that it will be responsible for its own actions and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party or the results thereof. The County’s liability is governed by the provisions of Minn. Stat. Chap. 466 and other applicable laws. The University’s liability is governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. §3.736 and other applicable law. 11. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of relating to this Agreement. University agrees to maintain these records in accordance with applicable law. 12. All data collected, created, received, maintained, or disseminated for any purposes by the activities of University because of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal Regulations on data privacy. 13. The University is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, sexual orientation or other classifications protected by state or federal law. In adhering to this policy, the University abides by the Minnesota Human Rights Act, Minnesota Statute Ch. 363A; by the Federal Civil Rights Act, 42 U.S.C. 2000e; by the requirements of Title IX of the Education Amendments of 1972; by Sections 503 and 504 of the Rehabilitation Act of 1973; by the Americans With Disabilities Act of 1990; by Executive Order 11246, as amended; by 38 U.S.C. 2012, the Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended; and by other applicable statutes and regulations relating to equality of opportunity. IN WITNESS WHEREOF, the parties by their respective authorized agents or officers have executed this Agreement. COUNTY of Otter Tail Regents of the University of Minnesota BY ________________________________ BY___________________________ Chair, County Board of Commissioners DATE___________________ DATE________________ Approved as to form: BY _______________________________ County Attorney DATE____________________ OTTER TAIL COUNTY ASSESSOR LAND/PROPERTY SERVICES DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 505 WEST FIR AVENUE 218-998-8010 FERGUS FALLS, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER November 21, 2018 Minnesota Statute 273.01; LISTING AND ASSESSMENT, TIME. All real property subject to taxation shall be listed and at least one-fifth of the parcels listed shall be appraised each year with reference to their value on January 2 preceding the assessment so that each parcel shall be reappraised at maximum intervals of five years. All real property becoming taxable in any year shall be listed with reference to its value on January 2 of that year. Except as provided in this section and section 274.01, subdivision 1, all real property assessments shall be completed two weeks prior to the date scheduled for the local board of review or equalization. No changes in valuation or classification which are intended to correct errors in judgment by the county assessor may be made by the county assessor after the board of review or the county board of equalization has adjourned; however, corrections of errors for real or personal property that are merely clerical in nature or changes that extend homestead treatment to property are permitted after adjournment until the tax extension date for that assessment year. Any changes made by the assessor after adjournment must be fully documented and maintained in a file in the assessor's office and shall be available for review by any person. A copy of any changes made during this period shall be sent to the county board no later than December 31 of the assessment year. In the event a valuation and classification is not placed on any real property by the dates scheduled for the local board of review or equalization the valuation and classification determined in the preceding assessment shall be continued in effect and the provisions of section 273.13 shall, in such case, not be applicable, except with respect to real estate which has been constructed since the previous assessment. Real property containing iron ore, the fee to which is owned by the state of Minnesota, shall, if leased by the state after January 2 in any year, be subject to assessment for that year on the value of any iron ore removed under said lease prior to January 2 of the following year. Personal property subject to taxation shall be listed and assessed annually with reference to its value on January 2; and, if acquired on that day, shall be listed by or for the person acquiring it. Department of Revenue definition of “Clerical Errors” “Clerical errors are narrowly defined as errors made by someone doing the work of a clerk. These include math errors, transposition of numbers, keypunch errors and coding errors. Clerical errors do not include errors of estimations or incorrect data used in making estimations”. Property Tax Assessment Abatement Policy – Revised policy adopted by County Board on 4/28/2015 1 OTTER TAIL COUNTY Property Tax Assessment Abatement Policy Issued October 1993 Reviewed Revised July 2009 April 28, 2015 Objective To grant abatements where fairness and equity are required. Policy Statement To ensure that all taxpayers that apply for an abatement are consistently, equally and fairly treated. Scope Real and personal property owners in Otter Tail County Statutory References Minn. Stat. § 375.192 Minn. Stat. § 273.1233 (Local Option Disaster Abatement) Policy Abatements are to correct errors made in a property tax assessment. Abatements are discretionary and implemented only where fairness and equity require it. Abatements may be considered on the current (payable) year property tax only. However, an application of the abatement to the current year and two preceding years may be considered in the case of a clerical error or when the taxpayer fails to file an application due to a hardship as determined by the Otter Tail County Board of Commissioners. “Clerical Errors” is defined as the following per Minnesota Department of Revenue: A “Clerical Error” is made by someone doing the work of a clerk. These include math errors, transposition of numbers, keypunch errors, and coding errors. Clerical errors do NOT include poor estimations or incorrect data used in making the estimations, such as an incorrect record of the actual square footage or the number of bathrooms. These would be “errors in judgment.” Abatements may be granted when a taxpayer fails to file application due to a “hardship” which is determined by the Otter Tail County Board of Commissioners. “Hardship” is defined as following: A documented tragedy or casualty suffered by the property owner such as: death in the immediate family, extreme or extended illness, accident, fire, or other emergency circumstances that prevented timely application by the property owner. Being out of state, not being aware that there was an issue or concern, or personal financial issues are not to be considered a hardship under this policy. Property Tax Assessment Abatement Policy – Revised policy adopted by County Board on 4/28/2015 2 An abatement for the current year tax may be granted when a structure is erroneously placed on a parcel. Abatements will not be granted if there is a question of judgment of the estimated market value or classification. Questions of judgement regarding the estimated market value or classification will be considered in the upcoming assessment. The assessment books are considered closed on July 1st of the assessment year and there is ample opportunity for taxpayer to make an appeal. Local and County Boards of Appeal and Equalization are held each year. The assessment books are open to the public for their review at any time. Current assessment data is on the Otter Tail County website at http://www.co.otter-tail.mn.us/. The responsibility for an accurate assessment lies with the property owner as well as the Assessor’s Department. Abatements will not be granted solely due to a selling price being lower than the assessed value. Abatements resulting in reductions of $50.00 or less in taxes will not be considered. The $50.00 threshold will be applied on per parcel/per tax payable year basis. If there are abatement requests that involve $10,000 or more, Otter Tail County will give written notice within 20 days to the school district and the municipality affected, as required by Minnesota Statute 375.192, Subd. 2. Homestead Abatement Abatements may be granted when a taxpayer fails to file an application due to a “hardship” as defined herein. Local Option Disaster Abatement – Non-Declared Disaster Area The “Local Option Disaster Abatement” may be considered for homestead and non-homestead property that has been unintentionally or accidentally destroyed. On a written application submitted by the owner, a reduction in value for the current assessment year (for taxes payable the following year) may be considered provided that the primary structure is at least 50% destroyed. The value adjustment made as a result of the disaster will be divided by the number of months the primary structure was usable versus not being usable. (If the primary structure is used for any portion of a month, it will be considered as usable for the entire month.) Example: An event occurred June 30, 2015: Assessment Year 2014/Payable Year 2015 – An abatement will not be considered in a non- declared disaster area, because, as of the assessment date, the pre-event value did exist. (Note: The value and classification that generates the payable 2015 tax is based on the classification and value as of January 2, 2014.). Assessment Year 2015/Payable Year 2016 – An abatement may be considered in a non-declared disaster area because the event occurred after the assessment date for taxes payable in 2016. Therefore, to grant the property owner(s) relief for an event occurring after the most recent assessment date, an abatement may be considered. (Note: The value and classification that generates the payable 2016 tax is based on the classification and value as of January 2, 2015.) Property Tax Assessment Abatement Policy – Revised policy adopted by County Board on 4/28/2015 3 Assessment Year 2016/Payable Year 2017 – An Abatement no longer needs to be considered in a non-declared disaster area because for taxes payable in 2017, the tax is based on the value and classification of the property as of January 2, 2016, which is after the date of the event and, therefore, will reflect the post event value. Special Note: Consideration of an abatement in the year of the event is not necessary because depending upon when the structure is replaced, an additional year of relief is automatically granted on the back-end of the taxation process. For example, a structure is replaced after January 2, 2016, which is the assessment date for taxes payable in 2017. Since the structure is replaced after the assessment date, the value of that structure will not be taxed until 2018, granting an additional year of relief. Local Option Disaster Abatement – Declared Disaster Area The “Local Option Disaster Abatement” may be considered for homestead and non-homestead property that has been unintentionally or accidentally destroyed. On a written application submitted by the owner, a reduction in value for the taxes payable in the year in which the event occurs may be considered provided that the primary structure is at least 50% destroyed. The abatement, if granted, is equal to the difference in the net tax on the property computed using the market value of the property established for the January 2 assessment of the year of the event and as computed using the (post event) reassessed value. Example: An event occurred June 30, 2015: Assessment Year 2014/Payable Year 2015 – A declared disaster area abatement may be considered because state reimbursements are possible in a declared disaster area. Assessment Year 2015/Payable Year 2016 – If an abatement is granted in a declared disaster for Assessment Year 2014/Payable Year 2015, a local option/homestead disaster credit will or may be granted as authorized under the provision of Minnesota Statute 273.1234 and Minnesota Statute 273.1235. Assessment Year 2016/Payable Year 2017 – A declared disaster area abatement or credit no longer needs to be considered because for taxes payable in 2017, the tax is based on the value and classification of the property as of January 2, 2016, which is after the date of the event and, therefore, will reflect the post event value. Special Note: Local option disaster abatements and local option/homestead disaster credits will be authorized and implemented only by County Board Resolution. County Board Delegation Per the provision of Minnesota Statute 375.192 Subdivision 4, except for the administration of Local Option Disaster Abatement in a Declared Disaster Area, the County Board of Commissioners hereby delegates to the Otter Tail County Auditor/Treasurer the authority, power or responsibility assigned to the County Board as set forth in Minnesota Statute 375.192 for the purpose of administering this policy. Otter Tail County Human Services Behavioral Health Annual Report to Board for CY 2017 Adult and Children’s Mental Health and Chemical Dependency - November 2018 Children’s Mental Health (CMH) Case Management CMH programs are voluntary services that support children and adolescents experiencing severe emotional disturbance, along with their family—the objective is to improve func- tioning within the home and educational settings, and to support families in managing symptoms and behavior in the most inclusive environment. During 2017—126 children and their families were served by CMH case management and 26 were placed out of home for treatment and services. Types of services provided include: CMH Case Management, School-based mental health services, early childhood MH identification, mobile mental health crisis intervention, CMH respite care, out-patient mental health services, treatment foster care and residential treatment. Looking forward: Otter Tail County with other Region IV counties received a System of Care Grant from the MN Department of Human Services for intensive bridging services. Psychiatric Residential Treatment Facility in calendar year 2019. Who is providing CMH Case Management: Margaret Williams: Supervisor CMH, AMH and CD Kim Kambel-Seufert: Lead Social Worker CMH, AMH and CD Tammy Friederichs: CMH Case Manager Nick Larson: CMH Case Manager Lakeland Mental Health Center: 8 Contract Case Managers—6 school based and 2 community based. Adult Mental Health (AMH) Case Management Who is providing AMH Case Management: Michelle Forman, AMH Case Manager Kelsey Shirkey, AMH Case Manager Lakeland Mental Health Center: 6 Contract Case Managers AMH programs serve people to support the overall objective of helping people with mental health issues live as independently as possible, be active, contribute to their community and have quality of life. The goal is to provide access to the right level of treatment at the right time, thereby reducing the need for hospitalization. During 2017—222 people received AMH case management. The OTCHS case managers also complete civil commitments and the number above includes commitment work. Types of services provided include: AMH Case Management, mobile mental health crisis response, crisis stabilization services, adult rehabilitative mental health services (ARMHS), drop in center, community support program, outpatient services including medication man- agement, illness management and recovery, supported employment services, Positive developments: OTC hospitals in addition to LE utilizing mobile mental health ser- vices in their emergency departments, improved bed capacity at state operated Community Behavioral Health Hospitals Issues and barriers: increased complexity of presenting problems (MH and CD, homeless- ness, felony records, history of violence), lack of co-occurring MI/CD treatment providers, lack of adequate number of treatment beds, affordable and supported housing. Chemical Dependency Services The purpose of the CD Services at OTCHS is to provide Rule 25 Chemical Use As- sessments to adults and adolescents, complete referrals for appropriate treat- ment and authorize consolidated Chemical Dependency Treatment Funds (CCDTF) for those eligible. Staff also participate in the OTC DWI Court, complete civil com- mitment work and coordinate with AMH, CMH, Child Protection and Vulnerable Adult program staff. 2017 statistics: 942 referrals for Chemical dependency assessments with 704 assessments completed. 312 people received CD treatment services. There were 27 pre-petition screenings for civil commitment with 16 commitments completed. Looking forward: LRHC received a 2 year Opioid Abuse Prevention Pilot Project grant to replicate work done in Little Falls/Morrison County. OTCHS is a part of the Opioid Abuse Task Force affiliated with this grant. Recruitment of outpatient providers will continue. 2018 and 2019 has and will include preparation for the Substance Use Disorder Reform that has been legislated. This will move from a Rule 25 CUA to a Comprehensive Assessment and direct access process. Who is providing CD Services: Dana McClaflin, CD Social Worker Brad Becklund-Erickson, CD Social Worker Megan Holzbauer, CD Social Worker Chad Campion, CD Social Worker Julie Stein, Case Aide 2018 REPORT TO OTTER TAIL COUNTY COMMISSIONERS ON THE STATE OF CHILDREN’S MENTAL HEALTH SERVICES IN OTTER TAIL COUNTY Children’s Mental Health Local Advisory Council Troy Haugen thaugen@lcsc.org Abstract The needs of children and families as it relates to mental health services are only increasing in Otter Tail County and beyond. This report provides baseline information on services available within the county as well as unmet needs regarding children’s mental health in Otter Tail County. pg. 1 Acknowledgements This report was the culminated effort of several members of the Otter Tail County Children’s Mental Health Local Advisory Council, including: • Jen Hofer, Mobile Crisis Program, LMHC • Candice Jellen, Community Representative • Lane Magnussen, Otter Tail County Human Services • Deb Sherette, Prairie St. Johns • Megan Stock, Kindred Family Focus • Trevor Undseth, Lakeland Mental Health Center • Margaret Williams, Otter Tail County Human Services Additionally, a thank you to Deb Sjostrom, Director of Otter Tail Human Services, for providing clarification and reviewing the final report for errors and omissions. It is with great gratitude to those people and their dedicated service to the families they serve, this report is presented. pg. 2 Introduction The World Health Organization has defined mental health as “a state of well-being in which the individual realizes his or her own abilities, can cope with the normal stresses of live, can work productively and fruitfully, and is able to make a contribution to his or her community (2001).” It is abundantly clear that the well-being of children is of the utmost importance for the future vitality of our communities, therefore strong consideration must be given by leadership at all levels to a strong and accessible system of mental health services for our children. The purpose of this report is to provide county leadership with a snapshot of the landscape of children’s mental health services and needs across Otter Tail County. This report is not all-inclusive and is likely missing key components of our mental health system. That, in and of itself, is indicative of a need for a more holistic approach to children’s mental health; one that provides equitable opportunity and access to all where clients are able to seamlessly integrate their needed services for mental health with all other components of health. Mental health – an essential part of children’s overall health – has a complex interactive relationship with their physical health and their ability to succeed in school, at work and in society. Both physical and mental health affect how we think, feel and act on the inside and outside (American Psychological Association, 2018). Local Advisory Council (LAC) Purpose Minnesota Statute 245.466, Subdivision 5 requires each county board to establish local mental health advisory councils that reflect a broad range of community interests. The primary function of the council is to make recommendations regarding the local mental health system. Annually, the local advisory council is required to do four things: 1. Arrange for input from the regional treatment center’s mental illness program unit regarding coordination of care between the regional treatment center and community-based services. 2. Identify to the county board education and prevention services in the county. 3. Provide the county board a report on unmet mental health needs & participate in the development of the mental health plan. 4. Coordinate the review, evaluation, and recommendations regarding the mental health system with the state advisory council on mental health. Otter Tail County provides for both an Adult Mental Health Local Advisory Council as well as a Children’s Mental Health Local Advisory Council. The two LAC’s operate separately with some overlap on membership. The Adult LAC meets monthly, and the Children’s LAC meets quarterly. The contents of this report is intended to partially fulfill the statutory purpose of an LAC, particularly as it relates to the children’s mental health system. pg. 3 Children’s Mental Health Services in Otter Tail County Otter Tail County Human Services provides a wide breadth of services for children and families that are experiencing concerns with mental health. Services are available to children and families in need from prior to birth (Caring Connections Family Advocate Program, Healthy Families America) all of the way through adulthood. The county agency and partners work together to provide services including: • Nutritional programs (WIC, Children’s Consultation Network) • Parenting Programs (Healthy Families America, Nurse Family Partnership, Parent Support Outreach Program) • Child & Family Education (ECFE, Head Start, Child Care Assistance Program, Child Care Aware) • Respite Care (Children’s Mental Health Respite Grant) • Case Management (Child Welfare, Mental Health, Targeted Case Management) • Hotline/Crisis Services (Mobile Mental Health Crisis Response through Lakeland Mental Health Center [LMHC], First Link) • Resource & Referral (Childcare Resource & Referral, First Link, MN 211) • Healthcare Services (Public Health, Follow Along, Child & Teen Checkup, WIC) • Mental Health Screenings (Child Protection, Juvenile Justice, Head Start, Child & Teen Check Up, WIC) • Foster Care & Adoption (Lutheran Social Services, Kindred Family Focus, NorthHomes, Pine Haven in addition to Otter Tail County Human Services [OTCHS] internal programs) • Educational Services (Alternative Education Programs, Day Treatment, Job Corps, Incredible Years through Solutions Behavioral Health, Children’s Therapeutic Services & Supports [CTSS], School-Based Mental Health) • Truancy Prevention (Otter Tail Family Services Collaborative work group) • Outpatient Mental Health Services (Diagnostic Assessments, Psychiatric Assessments, Medication monitoring/support, Psychological testing, therapy, abuse/trauma, intensive in- home therapy, CTSS through various providers) • Chemical Dependency Treatment (LMHC, OTCHS) • 30-Day Evaluation Program (out of county resource) • Shelter Care (out of county resource) • Wraparound & Family Group Decision Making (out of county resource) • Acute Care & Partial Hospitalization (out of county resources) • After School Programs (Kinship, etc.) • Behavioral Support (LMHC, Solutions, The Village Family Service Center, Generations) • Transitional & Independent Living Skills (OTCHS, Productive Alternatives, Freedom Resource Center, Mahube-Otwa Community Action, Rural Minnesota Concentrated Employment Program) Otter Tail County Human Services cannot alone provide for adequate services for all the needs of families in the county. Several providers across the county that both reside in the county or operate within the county are valuable pieces of the mental health system puzzle. Major providers of direct children mental health services within the county include: • Lakeland Mental Health Center pg. 4 • Lutheran Social Services of Minnesota • Prairie St. Johns • The Village Family Service Center • Solutions Behavioral Health • Kindred Family Focus In addition to the primary children’s mental health providers, families in Otter Tail County have a variety of other providers that offer services related to mental health needs of clients. For several years, Otter Tail Family Services Collaborative has provided supplemental funding for school- based mental health providers to provide services in Otter Tail County Schools. Based on school enrollment, the collaborative allocates a certain dollar amount to each school to supplement their existing resources to contract with partner providers to offer in-house mental health services to their students. In some of the very small schools, the allowance is unfortunately not large enough to accommodate a contract with an outside partner provider. In those cases, the school district is allowed to supplement their school counselor staffing with the collaborative allocations. Unmet Mental Health Needs for Children in Otter Tail County Minnesota Perspective In the Report to the Governor and Legislature (2016), the State Advisory Council on Mental Health & Subcommittee on Children’s Mental Health identified five general areas of recommendations for consideration by the governor and legislature. The five general areas of recommendations were: 1. Breaking down silos and challenging the status quo 2. Community supports 3. Workforce and access 4. Early and effective identification of mental illness 5. Person centered care and promoting well-being While the focus of the published report was the overall mental health system in Minnesota, there were several important distinctions with children’s mental health noted, including: • Providing a coordinated system for children in the juvenile justice system • Continue to provide and expand funding for school linked mental health services • Development and expansion of the integrated capacity to deliver services to children with co- occurring disorders • Increasing capacity and funding in Minnesota for evidence-based home visiting programs • Provide infant mental health consultation and training for home visiting programs • Expansion of Minnesota Family Investment Program (MFIP) to allow child-only cases eligibility for up to 20 hours of childcare per week for children under the age of 6 • DHS & other stakeholders review the current children’s mental health screening tools, including the development and implementation of a revised trauma tool. • Development of a specialized level of treatment (outside of a correctional setting) within the children’s residential treatment setting. pg. 5 • Provide study, report, and evidence-based recommendations on interventions to address aggressive behaviors in children and youth under 16 • Process for funding for a youth based mental health peer support program Region 4 Perspective In 2014, the nine counties of Economic Development Region 4 with financial support of Becker Clay Otter Tail Wilkin (BCOW) Adult Mental Health Initiative, the Region 4 South Adult Mental Health Initiative, Lakeland Mental Health Center, West Central Initiative, & PrimeWest Health commissioned a study and Region 4 Mental Health Needs Assessment report (2014). Region 4 includes the nine counties of west-central Minnesota, including Otter Tail County. The basic methodology of the study and subsequent report included drawing on the expertise from regional practitioners, consumers with mental health needs, and informal caregivers. Included in the final report were identified strengths in the region as it relates to mental health services. The top three strengths identified by interviewees include: • Mental Health Case Management • Psychological Services • Psychiatric Services Additionally, the report identified a variety of areas within the region that were considered challenges and limitations of the region’s mental health system. An identified significant concern is the inability to provide an appropriate placement due to service unavailability. The fact that these inappropriate placements happen identify a fundamental problem with the current structure of the mental health system in the region; lack of appropriate setting capacity. Aside from the structural barriers of the mental health system, the stigma of a mental health diagnosis continues to be a primary concern for consumers and caregivers. In Region 4 report, 62% of respondents identified that the fear of being labeled is either a large barrier or somewhat of a barrier to seeking services. The Region 4 report provides an alarming reality that the level of communication between a consumer’s mental health provider and schools ranks very low in relation to other team members associated with mental health services. The 2014 report cited that “While some schools do a good job of updating providers and county staff, others must rely on parents to relay information to psychiatrists and others.” The report further states, “Caregivers shared that they feel schools do not have a sufficient amount of resources to meet current needs and that school staff would benefit from mental health specific training (2016).” The ability for consumers to access mental health services when they are needed plays a significant role in consumer outcomes. In cases when a consumer is unable to access the level of services needed to remain in the least restrictive environment, especially when experiencing a mental health crisis, the alternatives are often more expensive or are not appropriate (Region 4 Mental Health Needs Assessment, 2014, p. 8). pg. 6 Otter Tail County Perspective In 2013, the Minnesota Department of Human Services completed a Region 4 Gap Analysis Study (2013), which required each county to provide information about a variety of topics, including existing mental health services. The Skills Gap Analysis identifies the top three service gaps for children and youth with mental conditions in Otter Tail county: 1. Specific placements for children/youth with aggressive behaviors. 2. Specific placements for adolescents with sexual acting out. 3. Specific placements for children under the age of 13. Furthermore, according to the results of that survey, there are several areas of need in Otter Tail County as it relates to access and availability to children’s mental health services. Those areas identified in the survey that have services available, but fall short of demand include: • Neuropsychological Services • Group Psychotherapy • Availability of psychiatric prescribers • Trauma-Focused Cognitive Behavioral Therapy • Diagnostic Classification of Mental Health & Developmental Disorders of Infancy & Childhood • Trauma-Informed Child-Parent Psychotherapy • Respite Care for Children with Emotional/Behavioral Disorders • Outreach Support Services • Family Support and Education Support Services • Family & Group Psychotherapy • Individual Skills Training • Children’s Day treatment • Mental Health Services offered in Schools • Respite Care (out of home, crisis, and evening/weekend) • Behavioral Programming • Residential Habilitation (Supported Living Services) Areas identified in the gap analysis that indicate there is no availability in the county include: • Partial Hospitalization Programs • Specific Placements for Children under the Age of 13 • Specific Placements for youth with aggressive behaviors • Specific Placements for adolescents with sexual acting out • Specific placements for adolescents with developmental delays or Pervasive Developmental Disorder • Specific placements for children/youth with eating disorders • Supported Employment – Individual Placement and Support Model • Integrated Dual Diagnosis Treatment • Residential crisis stabilization • Inpatient child/youth psychiatry beds pg. 7 • Psychiatrists available for inpatient visits • Drop-in family support centers • Transition-age services for youth moving into adulthood • Early childhood mental health services • Treatment services for complex needs and multiple diagnosis and chronicity • Treatment services for eating disorders • Rehabilitation services for Traumatic Brain Injuries • Mental Health Court • Problem gambling services • Caregiver/Family Counseling • Prevention/Early Intervention for Behavioral and Cognitive Health • Independent Living Skills Therapies Subsequent to the 2014 study, there are several notable areas of change as it relates to the current state of children’s mental health needs specifically in Otter Tail County. 1. OTC Human Services has increased capacity to provide children’s mental health targeted case management services for clients. Previously the county reported that there was a waiting list for these services for children, and at the time of this report, there is no wait list and children are being fully served in this capacity. 2. Two non-profit mental health providers are now offering Parent-Child Interaction Therapy as an option for their clients. Previously this had been reported as an area there was no availability within the county. 3. The Minnesota Department of Human Services has increased its efforts as it moves forward with an emphasis on System of Care. A system of care is a wide set of community-based services for children and youth (with families) at risk for mental illnesses or other challenges. The purpose is to provide a coordinated network of partnerships to address the needs of clients to help them function better at home, in school, in the community and throughout life. 4. DHS is also focusing efforts on developing regional Psychiatric Regional Treatment Facilities (PRTF) across the state, with consideration of a facility in Fergus Falls. A PRTF is a stand-alone, community-based facility that provides inpatient services to individuals under the age of 21 based on medical necessity. 5. There still remains a significant need for chemical dependency outpatient services within Otter Tail County. Currently there are no in-county options for children to receive these services. 6. Mental health providers and school counselors from across the county report a significant increase in self-harming behaviors in children of a wide age span. 7. Additionally, the number of Autism Spectrum Disorder diagnosis has increased significantly across the county, requiring an additional set of resources and therapies that are minimally available within the county. 8. Finally, it is becoming increasingly difficult to find appropriate foster families for children in Otter Tail County, whether they are for emergency, short-term placements or for longer placements. pg. 8 Recommendations In taking consideration the state, regional, and county level information as well as the know capacity and level of influence of the Otter Tail County Children’s Mental Health Local Advisory Council makes the following recommendations: Continued partnership and support of the Otter Tail Family Service Collaborative For several years, the collaborative has been responsible for the administration and implementation of the CMHLAC. As the collaborative undergoes consideration of the restructure of the workgroups, recommend and support a consideration of CMHLAC workgroup integration with the current School- Based Mental Health workgroup to provide less duplication of planning and will better allow for alignment of school district, county agency and provider efforts. Formally introduce and facilitate relationships between county agencies, children’s mental health providers and schools in Otter Tail County There are some very obvious, well-established relationships between the entities involved in children’s mental health and schools, often they are either limited to the administrative level or with single providers. As a result, most school staff do not have an understanding of the current state of children’s mental health treatment, nor are they able to adequately refer if necessary. Establishing a ground-level approach to the relationship should begin to not only better understand our system, but also potentially assist in stigma-reduction as the adults in our schools have a clearer view of mental health. Provide CMHLAC-sponsored mini-grants to Otter Tail County School Districts By creating a small mini-grant system, the LAC is provided an opportunity to support, under its jurisdiction, further reach into schools without having to increase the capacity of the LAC membership. By providing topic-specific grants, school districts will be able to engage at the point at which they have identified they need the most support. Additionally, having the mini-grant application require collaboration between the school & SBMH provider, it will ultimately provide even stronger support and integration of those services. pg. 9 References American Psychological Association. (2018). Children's Mental Health. Retrieved from American Psychological Association: http://www.apa.org/pi/families/children-mental-health.aspx BCOW & Region 4 South Adult Mental Health Initiative. (2014). Region 4 Mental Health Needs Assessment. Minnesota Department of Human Services. (2013). Gap Analysis Study; Profile for Otter Tail County. Saint Paul: Minnesota Department of Human Services. State Advisory Council on Mental Health. (2016). Report to the Governor and Legislature. Saint Paul: State of Minnesota. World Health Organization. (2001). Strengthening Mental Health Promotion. Geneva: World Health Organization. pg. 10 Appendix Appendix A Otter Tail County synopsis of data from Region 4 Mental Health Needs Assessment (2014). Otter Tail County Adult Mental Health Local Advisory Council Local Advisory Council on Mental Health Serving Adults in Otter Tail County Mental Health Advisory Council Mission Statement Otter Tail County Mental Health Local Advisory Council “It shall be our mission to advocate for a full array of accessible services including education, prevention, intervention, coordination and treatment to all Otter Tail County residents with mental illness and mental health needs. We shall review and evaluate existing services within the county; advise County Commissioners about policies, programs and unmet needs; and promote family and community involvement in the delivery of services.” Reporting Period: April 2017- August 2018 (Otter Tail County Adult Mental Health LAC met from 11:30am-1pm the 4th Wednesday of every month except July and December) Speakers on a wide variety of topics offered educational presentations at LAC meeting: Jim Stewart, Jail Administration, Mental Health in the Jail Deb Sherette, PSJ, 1st Episode of Psychosis Naomi Schliesman and Amanda Cross, Springboard for the Arts event “Mindful: Exploring Mental Health Through Art Dawn Bacon – Moorhead Public Housing Authority on housing issues and resources for the BCOW area which includes Otter Tail County. Adam Martin – F5 Project – housing and vocation with people who have felonies Reviewed Subjects that the Otter Tail County Adult Mental Health LAC note as issues and actions from OTC LAC: 1. Mental Health Public Education – May Day Baskets were dispersed to the public in multiple places in Otter Tail County during May Mental Health Awareness Month. These baskets held mental health information from local providers including crisis services. The baskets were placed in businesses in Otter Tail County. Due to the success of the May Day Baskets we have added Pumpkin Baskets in recognition of Mental Illness Awareness Week which is the 1st full week in October. Our LAC also purchased 10 luminaries for the Shatter the Silence event to represent 2017 Adult suicides in Otter Tail County. 2. Housing – Productive Alternatives worked with DHS to address the Housing Supports funding for Productive Alternatives CSU to not interfere with a person’s housing. Productive Alternatives Perham 180 is now open to address housing and vocation. We still note the lack of housing options in Otter Tail County. 3. Jail – We met and discussed with Jail Administrator, Jim Stewart about issues that Otter Tail County Jail is experiencing and how our LAC can assist in supporting legislative changes. 4. LAC family and consumer membership increase – Our LAC advertised and gathered letters of interest for family and consumer members for input at our LAC. Our budget at this time only supports 5 stipends per meeting with no funds left over for our community educational goals. We have submitted a request to the Otter Tail County Commissioners for an increase in funds for 2019 to address this issue. Recommendations to the Otter Tail County Commissioners The Otter Tail County Adult Mental Health Local Advisory Committee recommends the following: 1. Medication/Therapeutic Coordination in our Jail: We recommend that there is medication and therapeutic coordination with the community providers such as mental health centers and primary care. 2. Early Intervention: We support the subcommittee on early intervention which includes: a. Non-disruption of Medical Assistance while incarcerated and/or assistance with getting insurance by use of community supports such as Mahube otwa and/or county social workers. b. Discharge planning for inmates to include community resources to reduce recidivism. 3. Housing: We support efforts in planning for transitional housing in Otter Tail County to assist the homelessness issue in our county. 4. Mental Health Emergency Department: We support efforts in investigating need for a dedicated mental health emergency department in our county emergency rooms which is dedicated to the safety, staff training, medication protocol and resources to best serve this population. 5. Psychiatry: We recommend active recruitment and retainment of psychiatric providers for our whole county. Local Mental Health Advisory Councils (LAC) Why LACs The goal of Local Mental Health Advisory Councils (LACs) is to tap into the knowledge of diverse groups of community members in order to improve mental health services for all Minnesotans. LACs offer individuals, parents, families and mental health service providers the opportunity to make a real difference in how mental health care is provided in their community, and it offers county and state policy makers the wisdom of people’s experiences first-hand. Established by counties All counties, alone or in partnership with other counties, should have LACs. Counties, county boards and community leaders use LACs to advise them on a range of mental health topics, such as improving their local mental health and social services systems. There are many benefits to having an LAC in your county: LACs empower individuals with a lived mental illness experience, their parents and families Having an active, productive and effective LAC can lead to the improvement of the local mental health system and services for the community LACs offer advice to the local mental health system on what is and is not working. Meetings must be held at least quarterly, but are commonly held monthly. Otter Tail County Adult Mental Health Local Advisory Committee Members 2018 Catherine Prescott-Adamietz – lived experience Diane Duenow – family member Tara Potter – lived experience Beth Nelson – Co-chair – provider/family member Fonda Knutson – Co-chair – lived experience Mobile Mental Health Rep: Jen Hofer, Samantha Taylor - provider Becki Koskiniemi - provider Luanne Hanson - provider Linda Schaefer – provider Michelle Forman – county provider Margaret Williams – county rep./ non voting Deb Sherette – provider OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 November 14, 2018 Meeting of the Otter Tail County Planning Commission was held on November 14, 2018 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Roll Call: Members Present: Rod Boyer, Brent E. Frazier, Richard Gabe, Bert Olson, Bruce Stone, David Trites, David Wass and Rick Wilson. Members Absent: Loren Bailey and Jack Rosenthal. Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of October 10, 2018: A motion by Wilson, second by Gabe to approve the October 10, 2018 Minutes as presented. Voting: All members in favor. “Tamarac Lake View Second Addition” / George & Marcelian DuSautel – Approved As Presented: A Preliminary Plat of “Tamarac Lake View Second Addition", consisting of 3 Single Family Residential Non-Riparian Lots, 1 Block. The proposal is located in Lot 1 Blk 1 of Tamarac Lake View, Section 22 of Scambler Township; Tamarac Lake (56-931), Recreational Development (RD). George & Marcelian DuSautel and Glenn Howe (Anderson Land Surveying) represented the Application. Correspondence was read into the record. Motion: A motion by Boyer, second by Wass to approve as presented. Voting: All Members in favor. “Painted Sunsets” / Harold M. Wheeler, Karen L. Thayer, Lynda M. Hauge & Marie E. Strand – Approved As Presented: A Preliminary Plat of “Painted Sunsets”, consisting of 2 Single Family Residential Lots (1 Riparian Lot & 1 Non-Riparian Lot), 1 Block. The proposal is located in Part of GL 1 Containing 3.62 Acres, Section 22 of Otter Tail Township; Otter Tail Lake (56-242), General Development (GD). Harold Wheeler & Lynda Hauge and Glenn Howe (Anderson Land Surveying) represented the Application. No written correspondence was received on this Application. Garnet Muelhausen indicated she had no objection to the proposal. Motion: A motion by Wilson, second by Frazier to approve as presented. Voting: All Members in favor. Otter Tail County, Planning Commission November 14, 2018; Page 2 “Dandi Estates” / Daniel & Andrea Dulski-Bucholz – Approved As Presented: A Preliminary Plat of “Dandi Estates”, consisting of 4 Single Family Residential Non-Riparian Lots & 1 Non-Residential Non-Riparian Lot to be Permanently attached to a Riparian Lot, 2 Blocks. The proposal is located in Part of GL’s 1 & 2, Section 25 of Gorman Township; Little Pine Lake (56-142), General Development (GD). Josh Pfeffer (Meadowland Surveying) and Dan Bucholz represented the Application. No written correspondence was received. Motion: A motion by Wass, second by Stone to approve as presented. Voting: All Members in favor. “Arvig Acres” / Allen & Carmen Arvig, Et Al & Michele L. Arvig Biederman – Approved As Presented: A Preliminary Plat titled "Arvig Acres” consisting of 6 Single Family Residential Riparian Lots, 1 Block and a Conditional Use Permit Application (as stated by the Applicant on the Application): Arvig Acres is a preliminary plat of 6 residential lots immediately south of Big Sandy Beach. The proposed roadway is designed to be a southerly continuation of the existing township road, Jungle Shore Trail. The proposed road serving this subdivision is approximately 768 feet long with a standard cul-de-sac termination. Road will meet standards of County requirement. The proposal is located in Pt of GL’s 7 & 8, Section 31 of Corliss Township; Big Pine Lake (56-130), General Development (GD). Maverick Larson (Compass Consultants Inc.) represented the Application. No written correspondence was received on this Application. Phyllis Lindholm expressed concerns regarding the proposed road. Ron Burd had questions regarding wetlands, the existing cul-de-sac and the proposed road. Motion: Motion by Wilson, second by Gabe to approve as presented. Voting: All Members in favor. Break: At 7:17 pm, the Commission took a 13-minute break and reconvened at 7:30 pm. David Trites recused himself from the Meeting. Timothy & Charlene Greene – Approved With Conditions: A Conditional Use Permit Application (as stated by the Applicant on the Application): 1. Excavate for new construction & walkout: (EXCAVATION) A. Basement excavation 34’x28’ avg depth7’= 247cubic yds B. Basement excavation 14’x12’ avg depth 7’ = 44cubic yds C. Walkout excavation 34’x10’avg depth of 2.5’ when tapered to 0’ = 31cubic yds D. Detached garage 38’x32’ avg depth 1’ = 45 cubic yds 2. Driveway constructed over existing terrain, excavated material from dwelling to be added to level out area closest to dwelling: (FILL) A. 64’x28’ avg depth 2’ = 133 cubic yds B. 20’x30’ avg depth 2’ = 44 cubic yds Otter Tail County, Planning Commission November 14, 2018; Page 3 C. 100’x10’ avg depth 6” = 19 cubic yds Total earth moving for project 563 cubic yds. Will construct driveway approaches in accordance with Township regulations. Silt fences to be placed where necessary for erosion control, grass and sod to be started as soon as possible. The project will be located on Lots 16 & 17 of Fair Oaks, Section 32 of Girard Township; West Battle Lake (56-239), General Development (GD). Tim & Char Greene represented the Application. No correspondence was received on this Application. Motion – October 10, 2018: A motion by Wilson, second by Bailey to table (as requested by the Applicants) to November 14, 2018 allowing the Applicants to: 1. Provide Land & Resource a plan verifying the 3’ vertical separation requirement will be met. 2. Provide Land & Resource with a drainage plan that will control runoff. 3. Provide Land & Resource with an erosion control plan that will be in place during construction. 4. Work with Land & Resource for an immediate erosion control plan. Motion: A motion by Wilson , second by Boyer to approve the request (including the information submitted for this Meeting), with the condition the Applicant provides Land & Resource a storm water run-off plan and a Septic System Installation Plan for their approval. Voting: All Members in favor. David Trites returned to the Meeting. Herbert Christensen Jr. – Tabled to March 2019: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposing a Plat of "Balken Addition" which will be submitted at a later date. Currently there is an existing Road and Cul-De-Sac (High Vista Drive) to the proposed Plat. The existing Road meets the requirements that is required for a Subdivision and the Road is also maintained by the Township. The Cul-De-Sac does not meet the requirements required by the Subdivision Controls Ordinance. We will be removing trees, raising the Cul-De-Sac area and will also place Class 5 on top. The fill that is needed to raise the Cul-De-Sac will be borrowed onsite. Will need to raise Cul-De-Sac area a max of 3.5' to 4' on the east side to make level and place Class 5 on top. Will build new drive surface to the specified 100' diameter required. Will shape and replace the salvaged topsoil on the borrow area and ditch areas as well as seed and stabilize areas. Total cubic yards of earthmoving requested are 830 cubic yards which will include topsoil removal, re-shaping and class 5 surface. The proposal is located in Lot 1 & NE1/4 NE1/4 Ex Platted (71.70 Acres), Section 31 of Ottertail Township; Otter Tail Lake (56- 242), General Development (GD). Motion – October 10, 2018: A motion by Trites, second by Wilson to table (at the Applicant’s request) to November 14, 2018. No correspondence was received on this Application. Motion: A motion by Trites second by Frazier to table the Conditional Use Permit Application to the March 2019 Meeting as requested in an email from the Applicant. Otter Tail County, Planning Commission November 14, 2018; Page 4 “Tri-Lake Estates Backlots First Addition” / Justin Studsrud & Brooke Maier – Approved As Presented: A Preliminary Plat of “Tri-Lake Estates Backlots First Addition”, consisting of 9 Non- Residential Non-Riparian Lots to be Permanently Attached to Riparian Lots, 4 Blocks. The proposal is located in Pt of GL’s 2 & 3 of Section 9 and Pt of GL 3 of Section 10, Lida Township; Lida Lake (56-747), General Development (GD). Maverick Larson (Compass Consultants Inc.) and Justin Studsrud represented the Application. No written correspondence was received on this Application. Motion: A motion by Wass, second by Trites to approve as presented, it is noted that prior to placing a structure on any of these lots, a Site Permit is required from Land & Resource. Voting: All Members in favor. Patrick & Stephanie Hockett – Tabled to December 12, 2018: A Conditional Use Permit Application (as stated by the Applicant on the Application): Build and use 4 Commercial Buildings for rental purposes. A. 1 Monitor Style Barn at 80’x90’ with Duplex Living Quarters and Storage (Unit #4) B. 3 Storage Buildings at 60’x170’ each (Unit #’s 1, 2, & 3) C. Exterior lighting to Illuminate Parking Areas D. 2 Signs to be installed a maximum size of 10’x10’ each, to be lighted E. Dock with 2 slips. The proposal is located Pt of GL 4, (13.42 Acres), Section 02 of Otter Tail Township; Buchanan Lake (56-209), General Development (GD). Patrick Hockett represented the Application. Written correspondence was read into the record. Tim Callandar spoke in opposition and expressed concerns regarding noise, request of a duplex, traffic/safety and request of 2 proposed boat slips. Scott Raymond had questions regarding the proposed septic system, impact on the lake, traffic, effect on property taxes and the proposed lighting. Mike Wolf spoke in opposition to the request, expressing concerns on safety. Eric Herman spoke in opposition to the request for a commercial use, traffic, impact on the lake & fowl and maintenance of the property; asked if there has been an environmental impact study done. Kevin Gode expressed concerns on traffic/safety, legal access and if an environmental impact study had been done. Scott Thompson expressed concerns on trash, maintenance of the property, lighting; sating he is not in favor of the commercial use. Denise Callandar expressed concerns of the impact on the lake. Linda Hanstad expressed concerns on the commercial use. Motion: A motion by Trites, second by Frazier to table (at the Applicant’s request) to December 12, 2018, to allow the Applicant to address: 1. The compatibility with an existing residential area. 2. The depth of the lake in area of proposed slips. 3. The use of commercial lighting. 4. The hours of operation. 5. Suitable area for a compliant septic system. 6. The potential for run-off into the lake. 7. The proposed lighted sign(s). Information from the Applicant must be submitted to the Land & Resource office by November 26, 2018. Voting: All Members in favor, except Wilson. Otter Tail County, Planning Commission November 14, 2018; Page 5 Anthony & Tracy Bakke – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposing an Implement/Tractor Repair Shop (Bakke’s Repair). We will be moving our Shop from Eagle Bend to our Property which is 100 Acres with 4,000+ Ft of Water Frontage. Our closest neighbor is over 1000 ft away. Signage – Propose a 15’ x 3’ LED Sign located on the front of the building. No other lighting for the business is proposed. Parking – Proposed a 16’x20’ Gravel Parking Area to accommodate 3 Vehicles. Propose a Gravel Loading/Unloading Driveway. Noise – No excessive noise generated – All work will be done inside of building. Hours – Monday through Friday 8 am to 5 pm all year long. Max. of 3 Tractors will be worked on inside of shop. May need to store tractors outside until customers pick up. Site Prep - Will also need to do site prep for the new structure to be moved onsite. Will remove topsoil for the 80’x66’ Shop and pour a concrete slab. Total earthmoving request 200 cubic yards. The proposal is located in the SW1/4 of the SE1/4 and GL 4 (99.25 Acres), Section 12 of Eastern Township; East Annalaide (56-01), General Development (GD). Anthony & Tracy Bakke represented the Application. No correspondence was received on this Application. Motion: A motion by Stone, second by Boyer to approve as presented. Voting: All Members in favor. Brian & Renah Meyer – Denied: A Conditional Use Permit Application (as stated by the Applicant on the Application): This is an After-the-Fact Request. Removed Stumps which some of them were up-rooted and the steps in an approx. area of 2200 sq. ft. The spoils from the stump removal were used to fill in the ravine/depression area (approx. 2200 sq. ft area) to prevent washouts into the lake. There was no additional fill brought in for the project. The proposal is located on Lot 14 Blk 1 of Lenius Beach 1st Addn., Section 03 of Edna Township; Little McDonald Lake (56-328) & General Development (GD). Brian & Renah Meyer represented the Application. No correspondence was received on this Application. Motion: A motion by Trites, second by Wilson to deny the After-The-Fact Application, referring it to the Land & Resource Management Office for action; reasons for denial include that an engineer’s plan was not provided as requested at the June 20, 2018 Planning Commission meeting and that the work was completed without a permit. Voting: All Members in favor. Adjourn: At 9:15 P.M., Chairman Olson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on December 12, 2018. Respectfully submitted, Marsha Bowman Recording Secretary OTTER TAIL COUNTY LAND & RESOURCE MANAGEMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 540 WEST FIR AVENUE 218-998-8095 FERGUS FALLS, MN 56537 FAX: 218-998-8112 Chris LeClair Director Kyle Westergard Asst. Director Otter Tail County Aquatic Invasive Species Task Force MINUTES – November 19, 2018 Members Present: Dennis Carlbom, Jerry Horgen, Dave Majkrzak, Roger Neitzke, Sylvia Soeth, Jeff Stabnow, Bernie Steeves, and Mark Steuart. Technical Advisors Present: Mike Bolinski, Marsha Bowman, Shawn Donais, Jim Iverson and Spencer McGrew.. Non Members Present: James Wooton, Aquatic Invasive Species Detector, Pat Prunty, Otter Tail County Coalition of Lake Associations, Dion Turgen, Minnesota Department of Natural Resources. Call to Order: At 1:02 PM Chairman Steeves called the meeting to order. Additional Agenda Items: Membership, Enforcement, Multi-County Public Service Announcements, Mori the Moose Award. October 8, 2018 Minutes: Members reviewed the Minutes. No changes were noted. Expense Report: Spencer distributed the Expense Report through November 6, 2018. Members reviewed the report. Inspection/Decontamination Committee Update: Bernie updated the group on the activities of the Inspection/Decontamination Committee. Spencer is preparing notes of the meeting for the Task Force. Wright County Centralized Inspection Program Public Meeting December 11, 2018 Wright County Courthouse, Buffalo, MN: The Task Force will send a delegation to the Public Meeting for the Wright County Centralized Inspection Program in Buffalo, MN December 11, 2018. Spencer, Roger, and Dave M will attend. Education/Awareness Committee Recommendations: Roger provided an update on the Education/Awareness Committee’s meeting and its recommendation. Motion Passed: To place a half page ad in the 2019 Otter Tail Lakes Country Designation Guide, at a cost of $1,000 as recommended by the Education/Awareness Committee. Multi-County Aquatic Invasive Species Public Service Announcements: Spencer shared the Minnesota DNR and The Minnesota Wild hockey team have reached an agreement to show the Multi-County AIS Public Service Announcements during Minnesota Wild Home games. The team will also share the Public Service Announcements on its social media outlets. Otter Tail County was a funding partner for the series of Public Service Announcements. Mori the Moose Award: Spencer read a letter indicating the Otter Tail County Aquatic Invasive Species Task Force had been awarded the Mori the Moose Award for Innovative and Creative Problem Solving for developing the Dock and Lift Registry. Spencer indicated there is Statewide interest in the program. On October 25, 2018 Bernie, Marsha, and Spencer attended the Statewide Aquatic Invasive Species Advisory Panel to outline the County’s development of the Dock and Lift Registry Program. 2019 Meeting Dates: Members were provided with the dates for 2019 Aquatic Invasive Species Task Force meetings. Train the Teachers to Train the Kids Update: Jerry provided a handout for the Train the Teachers to Train the Kids Program. He indicated the Program is going well. Members thanked Jerry for his stewardship of the Program. DNR Update: Shawn reported the seasonal work crews have been laid off for the winter. He indicated damage to public water access ramps has been minimal this year. Mike indicated the 2018 Watercraft Inspection season has been concluded. He will prepare a season end report for the group. Sheriff Update: Jim has finished with the summer AIS inspection season for 2018. Communications and External Relations Update: Nick was not present to give a report. Land and Resource Director Update: Chris was not present to give a report. Marsha indicated she had nothing to report. Otter Tail County Aquatic Invasive Species Task Force November 19, 2018 Minutes, Page 2 SWCD Update: Aimee was not present to give a report. Otter Tail COLA Update: Sylvia reported COLA will be planning its 2019 budget. Discussion followed. Dennis expressed his appreciation for COLA’s educational programming and water testing efforts. Membership Terms: Spencer shared a resignation letter from Lisa Basset. Lisa recommended Bob Schempp to fill her position on the Task Force, representing Lake Service Providers. Members expressed their gratitude for Lisa’s service. Spencer reminded Members there is still one vacancy on the Task Force. Enforcement: Dave M discussed enforcement of AIS laws. Discussion followed. Members recommended to continue inviting the Sheriff and coordinating with the County Attorney to attend a future Task Force Meeting. Starry Stonewort photo: James Wooton, AIS Detector shared a satellite photo of Moose Lake, Beltrami County, with areas of Starry Stonewort highlighted. The invasive algae rimmed the lake, up to 300 feet offshore. Adjournment: The Meeting was adjourned at 2:15 PM. Members were reminded the next Meeting is set for December 10, 2018. Respectfully Summitted Spencer McGrew Recording Secretary Aquatic Invasive Species Prevention Aid Otter Tail County Resolution No. WHEREAS, on December 13, 2011 the Otter Tail County Board of Commissioners formed a Task Force; and WHEREAS, on February 21, 2012 the Task Force adopted a Mission Statement which reads as follows: It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to support and enhance the protection of Otter Tail County waters. In order to accomplish this, the Task Force will promote public awareness, education, containment, research and provide recommendations to the Otter Tail County Board of Commissioners. WHEREAS, on March 7, 2012, the Task Force adopted a set of bylaws and is still in operation in 2018; and WHEREAS, The Otter Tail County AIS Task Force has remained active in preventing the spread of aquatic invasive species; and WHEREAS, the State of Minnesota has made available funds to local units of government to aid in aquatic invasive species prevention as authorized under Minn. Stat. §477A.19. NOW, THEREFORE, BE IT RESOLVED: 1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the State of Minnesota. 2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive Species Task Force and in conformity with the requirements of Minn. Stat. §477A.19. Upon the motion of Commissioner , seconded by Commissioner , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this ___ day of ___ 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk 1 Anastasia Komestakes From:Marsha Bowman Sent:Wednesday, November 14, 2018 3:53 PM To:Kathy Domholt Cc:Anastasia Komestakes; Chris LeClair; Spencer McGrew Subject:OTC AIS Task Force Member Appointment - James Wooton and 2018 Otter Tail County Resolution for Acceptance of the AIS Prevention Aid Kathy, AIS Task Force Member Appointment: Below is an email from James Wooton (includes his contact info), confirming that he is interested in replacing Jim Whirly on the AIS Task Force. We would like to have the appointment considered at the November 27, 2018 County Board Meeting. 2018 Otter Tail County Resolution for Acceptance of the AIS Prevention Aid: When Spencer forwards you the November 19th AIS Task Force Minutes, he will include a copy of the Otter Tail County Resolution for the County Board to sign their acceptance of the 2018 AIS Prevention Aid. We can have Chris bring an original with him to the meeting if you would like. If you have any questions, please contact me. Thanks! Marsha ‐‐‐‐‐Original Message‐‐‐‐‐ From: James wooton <james.wooton1@hotmail.com> Sent: Thursday, August 16, 2018 10:06 AM To: Spencer McGrew <smcgrew@co.ottertail.mn.us>; Marsha Bowman <MBowman@co.ottertail.mn.us>; Chris LeClair <cleclair@co.ottertail.mn.us> Subject: OTC AIS Task Force Membership Good Morning, As some of you know already, I am an AIS Detector and a local SCUBA diver. I have no affiliations, and all my work has been purely Volunteer work. I ran a booth at Aqua Chautauqua this year aimed to inform and educate the public on AIS detection, and how to report the findings. I am also a Starry Trek Coordinator this year in Todd County, But hopefully next year I can coordinate in Ottertail County. This week, I had a chance to sit in on a Task Force meeting and I am very interested in becoming a member of the Task Force. When an spot opens up, I would very much appreciate being considered for a seat in the Task Force. Thank you for your invitation this week and your time, James Wooton 25789 Cty Hwy 88 Fergus Falls, MN 56537 218‐671‐0494 ECONOMIC DEVELOPMENT COMMITTEE Recommendations Report November 2018 OTTER TAIL COUNTY - MINNESOTA 1 OTTER TAIL COUNTY – MINNESOTA ECONOMIC DEVELOPMENT COMMITTEE BACKGROUND The County Board requested a recommendation for the expansion of economic development programs aimed at the housing and childcare shortage. County staff completed additional research including a review of the County Boards statutory authority and an analysis of other jurisdictions organizational approaches, roles and responsibilities, and scope of programming. One of the opportunities presented to the County Board was the establishment of a county economic development authority. Per Minnesota Statute 469.1082, a county may form a county economic development authority or grant a housing and redevelopment authority the powers specified in subdivision 4, clause (2), if it receives a recommendation to do so from a committee formed under subdivision 2. After notice to all local government units and development agencies within the county, the Otter Tail County Board of Commissioners adopted a resolution to create a committee to recommend options for a county economic development service provider. A committee was created utilizing MN Statute 469.1082 which requires no fewer than 11 and no more than 15 members to be appointed by the county board. Per Minnesota statute, committee representation must include at least one city official, at least one housing and redevelopment official, and at least one township official. Additional members may include school districts, political subdivisions, nonprofit or for-profit housing and economic development organizations, business and labor organizations. The County may appoint no more than two county commissioners. Committee Members County Commissioners: • Lee Rogness • Doug Huebsch District 1: • Chuck Johnson, Perham EDA • David Schornack, Arvig • Tony Stoll, BHH Partners District 2: • David Ripley, Ripley’s Incorporated • Tim Thompson, Lake Region Electric Cooperative • Dena Johnson, Pelican Rapids School Board District 3: • Scott Rocholl, Otter Tail County HRA, Farmer’s State Bank • Val Martin, City of Battle Lake District 4: • Greg Swanberg, Otter Tail Township, Homestead at Otter RV Park & Resort • Thomas Myers, Retired Independent Editor/Owner 2 District 5: • Mark Helland, Otter Tail Power • Jeff Ackerson, Vector Windows Non-Voting Participants and Technical Advisors • Nick Anhut, Ehlers • Amy Baldwin, City of Fergus Falls • Barbara Dacy, Washington County Community Development Agency • John Dinsmore, Otter Tail County • Roger Froemming, Otter Tail County • Jeff Gaffaney, Fergus Falls & Otter Tail County HRA • Dennis Hagstrom, Fergus Falls HRA • Wayne Johnson, Otter Tail County • Jeremy Kovash, Lakes Country Service Cooperative • Dalyce Leabo, Fergus Falls HRA • Nick Leonard, Otter Tail County • John Lindquist, Otter Tail County Commissioner • Mikel Olson, Fergus Falls & Otter Tail County HRA • Greg Wagner, West Central Initiative Foundation Committee Report Requirements The Otter Tail County Economic Development Committee is required per MN Statute 469.1082, Subd.3, to submit the report to the county board within 90 days of the initial committee meeting and dictates the committee to be informed of and report on: 1. The current level of economic development, housing and community development programs and services provided by existing agencies; identify any existing gaps in programs and services; and the capacity and ability of existing agencies to expand their services. 2. The recommended organizational option for providing needed economic development, housing and community development services in the most efficient, effective manner. 3. The distance from the boundary of the city that may be controlled by each affected city in Subd. 5. The committee may ONLY recommend one of the following organizational options. 1. Establishment of a county economic development authority to operate under sections 469.090 to 469.1081. 2. Requiring an existing county housing and redevelopment authority or multicounty housing and redevelopment to operate under sections 469.090 to 469.1081. 3. That the county pursues special legislation. 4. No change to the existing structure. 3 THE CURRENT LEVEL OF ECONOMIC DEVELOPMENT, HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS AND SERVICES Within Otter Tail County, there are several types of existing organizational structures designed to promote economic development. Most of these organizations or entities are municipality specific. That is, the programs and services that are offered are reserved for the municipality for which the organization has been formed. The type of organization that a community has adopted is largely dependent on the special activities that they have targeted. The organizational structures and targeted activities are as diverse as Otter Tail County’s 22 communities. For example, for some communities, business development and job creation are the primary goals, while others have focused exclusively on housing development as a priority. Outlined below is a brief description of the types of economic development organizations that currently exist in Otter Tail County. Business Organization Often referred to as Community Clubs or Chamber of Commerce, these entities are usually an incorporated 501 (c)(4) or (6) organization whose primary purpose is to promote community and retail events. These organizations consist or local business professionals of the community who meet together to promote local businesses and the community. A handful of the local chambers also deal with tourism promotion and overall business development of the community. Examples include: Dent Community Club Fergus Falls Chamber New York Mills Community Club Ottertail Community Club Pelican Rapids Chamber Perham Chamber Vergas Community Club Wadena Chamber Economic Development Corporation Created as either for-profit and non-profit entities, these corporations are predominantly utilized to sell industrial land or provide financing for businesses development in the community. Examples include: Fergus Falls EIC Greater Fergus Falls Cop Pelican Rapids EDC Housing and Redevelopment Authority A public corporation with power to undertake certain types of housing and development or renewal activities. The primary function of the local HRAs is to assist low income, very low income and extremely low-income families with safe, decent, and affordable housing opportunities as they strive to achieve self-sufficiency and improve the quality of their lives. Existing HRAs in Otter Tail County include: Fergus Falls HRA Henning HRA Perham HRA Otter Tail County HRA Port Authority This is a legal entity created by the State Legislature to promote the general welfare of a city. The Port Authority actively develops commerce within the City and can enable business location and expansion. The powers of a Port Authority are more expansive then those of an HRA and EDA. A Port Authority is a separate political entity with the right to sue and be sued in its own name and generally organized to increase commerce in a city. Unlike EDAs and HRAs, a Port Authority may issue general obligation bonds without holding an election. Examples include: Fergus Falls Port Authority 4 Economic Development Authority An EDA is a legal entity created by the city or county to facilitate a well-rounded development program by taking advantage of some of the port authority powers and all of the HRA powers. EDAs are desirable because they allow for the creation of flexible business assistance and development programs. For example, EDAs are allowed to buy and sell property, make loans and grants to businesses, provide guarantees or other credit, and sell bonds. Examples include: Battle Lake EDA Henning EDA New York Mills EDA Ottertail EDA Pelican Rapids EDA Perham EDA Underwood EDA Destination Marketing Organizations A destination organization, often referred to as a destination marketing or management organization, convention and visitor’s bureau or tourism board, is responsible for promoting a community as an attractive destination and enhancing its public image as a dynamic place to live and work. Through the impact of travel, they strengthen the economic position and provide opportunity for people in their community. Examples include: Fergus Falls CVB Ottertail Visitor’s Bureau Otter Tail Lakes Country Association Regional Organizations There are several regional organizations or entities that also provide economic development assistance in Otter Tail County. For example, West Central Initiative Foundation serves a 9-county area in west central Minnesota and offers diverse business, community and workforce development support. Another regional entity is the West Central Small Business Development Center. The SBDC offers customized services ranging from business plan development to bookkeeping. Their services are delivered by a team of professional business consultants with a diverse and comprehensive array of knowledge and expertise. Existing Gaps in Programs and Services Three broad gaps in programs and services were identified by the committee. 1. Insufficient services, programs and resources dedicated to: • increasing the availability of housing • attracting residents/workers • increasing the availability of child care During Meeting 1, the committee and other attendees held a discussion on the current economic development priorities in Otter Tail County. Facilitator Jeremy Kovash provided a handout that reflected a list of economic development topics and activities, along with several existing agencies that currently provide economic development activities in Otter Tail County. Qualitatively, the committee expressed agreement that housing, workforce and childcare were the top economic development priorities for Otter Tail County. 5 After Meeting 1, a survey tool was also utilized to capture quantitative feedback from the committee regarding their perception of the top 5 economic/community development needs for Otter Tail County. Committee member responses are below: Another source of data utilized to analyze economic development priorities in Otter Tail County included recent focus group data from county-wide strategic planning efforts. While not coordinated or facilitated for the purposes of the economic development recommendation committee, the strategic planning data collection overlapped and included feedback from 50-60 Otter Tail County residents on a wide variety of topics, including economic development. Below are the existing economic strengths and weaknesses as perceived by diverse Otter Tail County residents who participated in these focus groups. 6 2. Insufficient geographic availability of economic development programs and services. Most economic development programs and services are designed to serve specific municipalities. Smaller communities and rural areas have very limited access to economic development programing. From a demographic perspective, approximately 55% of Otter Tail County’s population reside outside of the 22 Otter Tail County communities. In addition to residents, these rural areas are also home to many small businesses. For example, two of Otter Tail County’s largest industries (i.e. agriculture and tourism) are overwhelming rural. Yet, those business sectors have limited to no access to the economic development tools currently afforded in larger Otter Tail County communities. 7 3. Insufficient access to technical assistance and planning for community/economic development. Many Otter Tail County cities have recently adopted economic development powers. The types of programs and initiatives are driven by their unique community needs. The administration of those programs also varies by community. A handful of larger communities have dedicated economic development staff. Some communities have contracted a part-time economic development professional or organization to manage their programs and service. Several other communities have delegated economic development administration to existing city staff. Regardless of community size or program offerings, the need for high quality technical assistance is evident. Capacity and Ability of Existing Agencies to Expand Their Services While many economic development entities exist in Otter Tail County, few have a county-wide or regional perspective. The vast majority are focused exclusively on city-level economic, housing and community development activities. Few have the capacity and/or ability to address the regional needs identified and prioritized by the committee. The Otter Tail County Housing and Redevelopment Authority has a history of providing housing opportunities low, very-low and extremely low-income families. Access to income-restricted housing remains important and should continue to be provided by the OTC HRA per their mission. The committee identified many housing and community development needs that fall outside of the mission, prevue and capacity of the existing economic development agencies. RECOMMENDED ORGANIZATIONAL OPTION FOR PROVIDING NEEDED ECONOMIC DEVELOPMENT, HOUSING AND COMMUNITY DEVELOPMENT SERVICES IN THE MOST EFFICIENT, EFFECTIVE MANNER The Economic Development Committee explored various organizational options for providing needed economic development, housing and community development services in Otter Tail County. The committee reviewed the diverse economic development models that exist in rural Minnesota (Appendix A) and compared the different statutory powers belonging to HRAs and EDAs (Appendix B). In addition, the committee held a conference call with Barbara Dacy from the Washington County Community Development Agency. The committee had an opportunity to learn and ask questions about the Washing County model, their process for establishing the CDA, strengths and weaknesses of the model, types of programming offered, examples of specific impacts, funding mechanisms, and their relationship to existing city EDAs and HRAs. All organizational structures reviewed by the committee stressed the importance of tailored approaches by supporting economic development at the city level through cooperation with municipalities and municipal EDAs, at the regional level through Initiative Foundations or similar entities, and at the state level through the Department of Employment and Economic Development (DEED). Providing complimentary (not duplicative) services and technical support was critical to the success of county-wide programs. 8 Recommended Organizational Structure After identifying the current level of service and programs being offered, as well as identifying the unmet needs of Otter Tail County, the committee unanimously recommends Otter Tail County Board of Commissioners establish county economic development authority to operate under sections 469.090 to 469.1081 (Option 1 of Subd. 4 from MN Statute 469). Funding Mechanism Given the importance of housing and the need to establish a funding mechanism to support the community development priorities identified in this report, the committee further recommends that the Otter Tail County Board of Commissioners transfer the powers granted under 469.001 to 469.047 for non-income restricted housing programming to the newly established economic development authority. By doing so, the power to levy special taxes under Minnesota Statutes, Section 469.033, Subdivision 6, may be exercised by the EDA for the purposes of the HRA Powers transferred to it. Furthermore, the committee recommends that the County Board approve the 2019 Special Benefit (HRA) Levy as proposed in the preliminary levy. Area of Operation The area of operation for all programming implemented under 469.001 to 469.047 (i.e. HRA Powers) shall include all Otter Tail County. The area of operation for programming implemented under sections 469.090 to 469.1081 (i.e. EDA Powers) but not statutorily authorized under 469.001 to 469.047 (i.e. HRA Powers) shall include all cities and townships within Otter Tail County that have adopted resolutions electing to participate. The committee recommends setting the distance from the boundary of the city that may be controlled by each affected city at zero. Board Characteristics The committee further recommends that the County Board appoint a 9-person EDA Board of Commissioners. While at least two commissioners must be appointed by the County Board per Statute 469.1082, Subd. 8, the EDA Board should also include diverse representation by the private-sector. When selecting EDA Board Members, diversity in geographic region should be a consideration, but not a limiting factor. It is the belief of the committee that finding committee members that are available, engaged, and provide diverse experience and perspectives is paramount. It is recommended that the first board members be selected from the Economic Development Committee. 9 APPENDIX A Common County Organizational Structures County Organizational Structure HRA and Combined Board Composition EDA or EDC Board Composition Beltrami Multi-County HRA & EDC 25 Member Board (6 County Board Members) 26 Member Board (public/private) Winona HRA & EDA Appointed 5 Member Board + 1 Resident 9 Member Board (2 County Board) Chicago HRA with EDA Powers Appointed 5 Member Board + 2 County Board Clay HRA & EDA Appointed 5 Member Board + 1 County Board County Board Crow Wing HRA & EDC Appointed 5 Member Board 9 Member Board (private) Rice HRA County Board + 1 Resident Blue Earth EDA with HRA Powers County Board Sherburne HRA & EDA County Board 9 Member Board (2 County Board) Carver CDA (HRA with EDA Powers) Appointed 5 Member Board Wright HRA & EDC County Board 14 Member Board (public/private) Scott CDA (HRA with EDA Powers) Appointed 5 Member Board Olmsted HRA & EDC County Board + 1 Resident 34 Member Board (public/private) Stearns HRA Appointed 5 Member Board + 1 County Board Ex-Officio St. Louis County HRA County Board Washington CDA (HRA with EDA Powers) Appointed 5 Member Board + 1 County Board + 1 Resident Anoka HRA with EDA Powers County Board Dakota CDA (HRA with EDA Powers) County Board 10 APPENDIX B Comparison of HRA and EDA Powers RESOLUTION CALLING FOR PUBLIC HEARING ON THE QUESTION OF ESTABLISHING AN ECONOMIC DEVELOPMENT AUTHOIRTY FOR OTTER TAIL COUNTY, MN Otter Tail County Resolution No. 2xxx – xx WHEREAS, the County is authorized pursuant to Minnesota Statutes, Sections 469.090 through 469.1082, to establish an Economic Development Authority for the County; and WHEREAS, the Board of Commissioners desires to initiate the process for considering the establishment of an Economic Development Authority. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The Board of Commissioners shall hold a public hearing on Tuesday, December 11, 2018 at 2:00 PM in the Commissioners’ Room at the Otter Tail County Government Services Center, at 515 West Fir Ave, Fergus Falls, Minnesota, relating to the question of the establishment of an economic development authority (the “EDA”) pursuant to Minnesota Statutes, Section 469.090 through 469.1082. 2. The Clerk is hereby authorized and directed to cause notice of that public hearing, substantially in the form attached to and made a part of this Resolution, to be published in the County’s official newspaper once a week for two consecutive weeks prior to the scheduled public hearing date, with the first publication occurring no earlier than 30 days prior to the public hearing date. Upon the motion of , seconded by , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this day of , Dated: OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: By: _ John Dinsmore, Clerk/Administrator Wayne Johnson, Board Chair RESOLUTION CALLING FOR PUBLIC HEARING ON THE CREATION OF AN ORDINANCE TO DIVIDE THE POWERS OF THE COUNTY HRA BETWEEN THE COUNTY HRA AND COUNTY EDA Otter Tail County Resolution No. 2xxx – xx WHEREAS, pursuant to Minnesota Statutes, Sections 469.094, Subdivision 1 and with consent from the Otter Tail County Housing and Redevelopment Authority (HRA), the County may create an ordinance dividing the economic development, housing, and redevelopment powers granted under sections 469.001 to 469.047 and 469.090 to 469.108; and WHEREAS, the Board of Commissioners desires to initiate the process for considering the establishment of such ordinance. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The Board of Commissioners shall hold a public hearing on Tuesday, December 11, 2018 at 2:15 PM in the Commissioners’ Room at the Otter Tail County Government Services Center, at 515 West Fir Ave, Fergus Falls, Minnesota, on the establishment of an ordinance dividing the economic development, housing, and redevelopment powers granted under sections 469.001 to 469.047 and 469.090 to 469.108. 2. The Clerk is hereby authorized and directed to cause notice of that public hearing, substantially in the form attached to and made a part of this Resolution, to be published in the County’s official newspaper at least 10 days prior no earlier than 30 days prior to the public hearing date. Upon the motion of , seconded by , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this day of , Dated: OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: By: _ John Dinsmore, Clerk/Administrator Wayne Johnson, Board Chair