HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 03/27/20182.1 Draft CB Minutes for 03.06.18
2.2 County Bills~Warrants
2.5 Probation Advisory Committee Reappointment
2.6 Malt Liquor License-Birchwood Golf Course
2.7 S.A.P. 056-601-064 & Etc.
3.0 2018 Group Cares Camp
3.0 Group Cares Flyer - Tear Offs 2018
3.0 Group Cares Letter for Community Partners
3.0 Herman Cares Camp Report
4.0 Probation Annual Report 2017
4.0 Probation Overview 2018
7.0 CareTrac - Participation Agreement
7.0 CareTrac Business Associate Agreement
7.0 Distracted Driving Awareness Day Proclamation_2018
9.0 Bicycle Friendly Business - Workplan
13.0 2018 Child Abuse Prevention Proclamation
13.0 Child Protection Annual Report 2017
15.0 Auditor-Treasurer Agenda Items
16.0 Highway Agenda Items
15.0 Ditch Agenda Items
BOARD OF COMMISSIONERS MEETING
AGENDA PACKET
March 27, 2018
MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
March 13, 2018 9:30 a.m.
Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, March 13, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Lee Rogness and Doug Huebsch present. Approval of Agenda Chair Johnson called for approval of the Board Agenda. Motion by Rogness, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of March 13, 2018, with the following additions during General Discussion: Lake Reclassification CMS of New York Mills Barn Reconfiguration GovDelivery Stakeholders
Consent Agenda Motion by Froemming, second by Huebsch and unanimously carried to approve Consent Agenda items as follows: 1. March 6, 2018 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 13, 2018 (Exhibit A) 3. Human Services Bills & Claims 4. Approval of Household Hazardous Waste Collection Contracts 5. Consumption & Display Permit for The Corner Store on Otter Tail Lake Veterans Van Transportation Program Veterans Service Officer Charlie Kampa briefed the Board on the fund to replace the van used for veterans’ transportation to medical appointments. He reviewed current balance, donations, and pledges for the fund. ACCEPTING DEDICATED DONATION TO SUPPORT VETERAN SERVICE VAN FUND Otter Tail County Resolution No. 2018 – 20 WHEREAS, 15 members of American Legion Post 30 Fergus Falls, MN has offered to donate personal funds in the amount of $1600.00 to County of Otter Tail on behalf of the Otter Tail County Veterans Service Office to assist in the Veterans Van Transportation program; and WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and, WHEREAS, the donation from individual members of American Legion Post 30 Fergus Falls, MN will be for the purpose of augmenting funds for the replacement cost of the Veterans Service Office veterans van; and WHEREAS, acceptance of the funds in accordance with the donor’s terms is in the best interest of the County
of Otter Tail.
OTC Board of Commissioners’ Minutes March 13, 2018 Page 2 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from individual members of American Legion Post 30 Fergus Falls, MN, and extends its grateful appreciation.
The motion for the adoption of the foregoing resolution was introduced by, Commissioner Lindquist and duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness and the following voted against the same: None Adopted at Fergus Falls, Minnesota, this 13th day of March 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk Contract for County Attorney Office Remodel Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute an Agreement between Otter Tail County and Gast Construction Co. Inc. of Fargo, ND, for the County Attorney Office remodel project. Estimated cost of this portion of the project is $68,800. REVIEW OF PROPOSED STATE WILDLIFE LAND ACQUISITION Otter Tail County Resolution No. 2018 - 21 WHEREAS, In accordance with Minnesota Statutes 97 A.145 Subd. 2, the Commissioner of the Department
of Natural Resources, on February 12, 2018, provided the County Board and appropriate Town Officers with a description of lands to be acquired by the State of Minnesota for water and wildlife conservation purposes, and WHEREAS, Lands to be acquired are described as follows and attached as Exhibit B: 11 acre parcel located in Section 20 of Rush Lake Township, T.135N., R. 39W, S20, adjacent to the Head Lake WMA known as the Saul Tract NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Board of County Commissioners of Otter Tail County on March 13, 2018, that the State's proposed acquisition of the above described property be approved.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming & Rogness and, the following voted against the same: None
OTC Board of Commissioners’ Minutes March 13, 2018 Page 3
Adopted at Fergus Falls, Minnesota, this 13th day of March 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk General Discussion Commissioners acknowledged receipt of information regarding a modification to the CMS of New York Mills building plan. This change may not require an additional public hearing. Commissioners discussed the GovDelivery State of Minnesota website where individuals can subscribe to receive updated information on rule making processes and/or changes on specific topics. There is an opportunity to provide input at various stages in the process. The County Administrator will counsel with various division and department managers to effectively utilize this tool. Recess & Reconvene At 10:05 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The County Board meeting was reconvened at 10:13 a.m. Lake Reclassification Bill Kalar, Land & Resource Director, presented a letter dated March 12, 2018, from Julie Ekman from the MN Department of Natural Resources (DNR) regarding Otter Tail County’s lake reclassification request. Motion by Rogness, second by Lindquist and unanimously carried to change the lake classifications for Unnamed lake (56-1127) known as Little Pleasant Lake and Tonseth Lake (56-690) from Natural Environment (NE) to Recreational Development (RD). These classifications will be updated on the “Waters of Otter Tail County” document. Public Works Director and Highway Engineer Positions
Internal Services/Human Resources Director Nicole Hansen presented the need to separate the Public
Works Director position and the County Highway Engineer position. Internal Services Committee members spoke in favor of this change due to work surrounding broadband, trails, and strategic planning. Motion by Rogness, second by Lindquist and unanimously carried to separate the Public Works Director from the County Engineer position. Rick West will remain the Public Works Director resulting in hiring a County Engineer. Financially, this change should comply with the 2018 budget as there are other positions within the highway department that have not been filled. Recess & Reconvene At 10:35 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Finance Committee meeting. The County Board meeting was reconvened at 10:41 a.m. Partnership4Health Community Health Board Report Public Health Director Diane Thorson gave a Partnership4Health Community Health Board (CHB) report
which highlighted a decrease in revenue from County tax dollars, an increase in federal funds, and state funding sources have remained the same. Thorson also discussed that a priority of the board is to take a comprehensive and multi-sectoral approach to public health workforce development in anticipation of difficulty filling vacant positions due to attrition and retirement. Thorson was joined by Tobacco Prevention Coordinator Jason McCoy to discuss tobacco concerns including data showing that 26.4% of high school students used any tobacco product, including E-cigarettes, in the past 30 days, which is an increase of 7% from 2014. A tobacco ordinance was also discussed, which commissioners support, and it was requested that a proposal is drafted to include CHB recommendations such as entrance setbacks, increasing compliance checks, restricting flavors and raising the age for tobacco purchase from 18 to 21.
OTC Board of Commissioners’ Minutes March 13, 2018 Page 4 Out-of-State Travel Motion by Froemming, second by Lindquist and unanimously carried for Sheriff Brian Schlueter to travel to New Orleans, LA, to attend the National Sheriff’s Association Conference scheduled for June 15-20, 2018.
Sheriff Schlueter advised that the National Sheriff’s Association will pay $1,000 of costs towards the travel and conference. MINNESOTA POLLUTION CONTROL AGENCY FY 2018-2019 GRANT ROUND AUTHORIZATION RESOLUTION Otter Tail County Resolution No. 2018 - 22 Commissioner Rogness offered the following resolution: WHEREAS, Pope/Douglas Solid Waste Management has been approached by the Minnesota Pollution Control Agency (MPCA), to develop an application under its FY18-19 Environmental Assistance (EA) Grant
for Recycling and Composting; and
WHEREAS, Pope/Douglas Solid Waste Management will be seeking to develop a regional composting site with regional project support from Grant, Stevens, and Otter Tail counties; and WHEREAS, MPCA requires that Pope/Douglas Solid Waste Management garner project support, in writing, from the Pope/Douglas Joint Solid Waste Management Board and regional partner counties; BE IT RESOLVED THAT the Otter Tail County Board supports the efforts of the Pope/Douglas Joint Solid Waste Management Board to develop a grant application with the intention of developing a regional composting facility with granted funds. Commissioner Froemming seconded the motion and, upon being put to vote, the resolution was unanimously adopted this 13th day of March 2018.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk Phelps Mill Fish Passage Public Works Director Rick West provided the board with a response from the U.S. Fish & Wildlife Service about how Fish Passage funds could be spent as it relates to the Phelps Mills building. The County can use $20,000-$25,000 from the funds for protective/avoidance measures to prevent further deterioration. It is recommended that this is referred to the Public Works Committee for further discussion. SUPPORT FOR CORRIDORS OF COMMERCE PROJECT OF THE EXPANSION OF TRUNK HIGHWAY 10 FROM TWO LANES TO FOUR LANES Otter Tail County Resolution No. 2018 – 23 Commissioner Froemming offered the following resolution: WHEREAS, the Minnesota Department of Transportation received a recommendation from Wadena County Engineer Ryan Odden for the expansion of Trunk Highway 10 from two lanes to four lanes. From the end of the four lane near 620th Ave to the four lane near Oink Joint Road excluding 3rd Ave Northwest to CSAH 4 in Wadena to be considered for its 2018 Corridors of Commerce program; and
OTC Board of Commissioners’ Minutes March 13, 2018 Page 5
WHEREAS, this project would be located in Otter Tail County, City of Wadena and Wadena County, and the project needs support from all jurisdictions to receive full points Community Consensus category; and WHEREAS, Trunk Highway 10 is a vital economic link to our area and the current two-lane design is a safety concern, as this is the only segment of the entire Trunk Highway 10 corridor that is a 2-lane segment.
NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners supports the proposed 2018 Corridors of Commerce project of the expansion of Trunk Highway 10 from two lanes to four lanes. Commissioner Huebsch seconded the motion and, upon being put to vote, the resolution was unanimously adopted this 13th day of March 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk
Bid Awards – Seasonal Highway Motion by Froemming, second by Lindquist and unanimously carried to approve the following quotations and award the seasonal Brush and Weed Control projects to the low bidder, L & M Road Services of Ulen, MN, as recommended by the Public Works Director: County Highway Right-of-Way Brush Control $30,000.00 County Highway Right-of-Way Weed Control – East $20,700.00 County Highway Right-of-Way Weed Control – West $27,600.00 Motion by Rogness, second by Froemming, and unanimously carried to approve the following quotation and award seasonal supply of signing materials to M-R Sign Company, Fergus Falls, MN, in the amount of
$77,451.50, and for posts to Newman Signs, Inc., Jamestown, ND, in the amount of $31,966.75, as recommended by the Public Works Director. Recess & Reconvene At 11:45 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for the Internal Services Committee and a lunch break. The County Board meeting was reconvened at 1:05 a.m. United Way Chili Cook-Off Motion by Rogness, second by Froemming and unanimously carried to recognize and offer gratitude to departments that participated in the United Way Chili Cook-Off as well as employees supporting it for their effort in raising money for United Way. MNLARS Update
County Auditor-Treasurer Wayne Stein and Licensing Center Manager Cyndi Abbott briefed the board about the state licensing system, MNLARS. The system continues to have significant problems causing delays to customers, and the state struggles to provide adequate support and problem-solving to county staff that use MNLARS. The board expressed their appreciation and support of licensing staff as they continue to endure using MNLARS. Paying Agent Agreement for the General Obligation Waste Disposal Revenue Bonds Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Otter Tail County Auditor-Treasurer to sign the Paying Agent Agreement with Bond Trust Services Corporation, a wholly owned subsidiary of Ehlers & Associates, Inc., for the $1,065,000 General Obligation Waste Disposal Revenue Bonds, which were issued by Otter Tail County on behalf of Prairie Lakes Municipal Waste Authority.
OTC Board of Commissioners’ Minutes March 13, 2018 Page 6 Credit Card Approval Motion by Rogness, second by Froemming, and unanimously carried to approve the issuance of a county
credit card to Susan Lynn Dealing, Evidence Technician, in the Sheriff’s Office as requested by Sheriff Brian Schlueter. Association of Minnesota Counties Conferences and Training Motion by Lindquist, second by Froemming, and unanimously carried to approve commissioners attending upcoming conferences and trainings offered through AMC in 2018. Adjournment At 1:40 p.m., a motion was offered by Huebsch, seconded by Froemming and unanimously carried to declare the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 27, 2018.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk CB/kd
OTC Board of Commissioners’ Minutes March 13, 2018 Exhibit A, Page 1
WARRANTS APPROVED ON 3/13/2018
OTC Board of Commissioners’ Minutes March 13, 2018 Exhibit A, Page 2
OTC Board of Commissioners’ Minutes March 13, 2018 Exhibit A, Page 3
OTC Board of Commissioners’ Minutes March 13, 2018 Exhibit B, Page 1
SAUL TRACT, HEAD LAKE WMA
OTC Board of Commissioners’ Minutes March 13, 2018 Exhibit B, Page 2
SAUL TRACT, HEAD LAKE WMA
csteinba
COMMISSIONER'S VOUCHERS ENTRIES
Paid on Behalf Of Name
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3/22/18
Otter Tail County Auditor
Audit List for Board Page 1
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11:42AM
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COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
1T7Y-K9PN-DK1M
1WT9-Y474-CCVG
1XF7-6YRD-WXWQ
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
504.18
188.69
599.73
400.00
72.00
1,029.96
115.71
504.18
9.19
179.50
599.73
400.00
20.00
52.00
278.02
199.99
530.97
20.98
115.71
176.38
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6336 4IMPRINT INC
02-612-000-0000-6369 ACCT 3849511 BADGES 6130142 Miscellaneous Charges
1 Transactions6336
14522 A-OX WELDING SUPPLY CO INC.
50-399-000-0000-6290 ACCT 22038 PROPANE CYL 00195941 Contracted Services.
50-399-000-0000-6565 ACCT 22038 PROPANE 01014429 Fuels
2 Transactions14522
7588 ALEX RUBBISH & RECYCLING
50-000-000-0140-6291 ACCT 1478400 2083680 Contract Transportation
1 Transactions7588
14971 ALLINA HEALTH SYSTEM
01-205-000-0000-6273 ACCT 22108 CARDIAC EXAM 10011331 Coroner Expense
1 Transactions14971
12900 ALPHA TRAINING & TACTICS LLC
01-201-000-0000-6526 TACTICAL KNIFE 2018038 Uniforms
BACKMAN/KELLY12978
01-201-000-0000-6526 SOG MULTI-TOOL 2018041 Uniforms
ROGAL/KEITH12964
2 Transactions12900
14386 AMAZON CAPITAL SERVICES, INC
01-061-000-0000-6680 A2RJVV5AA0WI1P DOCKING STATION Computer Hardware
01-061-000-0000-6680 A2RJVV5AA0WI1P BATTERY PACK Computer Hardware
01-061-000-0000-6680 A2RJVV5AA0WI1P HARD DRIVES Computer Hardware
01-061-000-0000-6680 A2RJVV5AA0WI1P ETHERNET CABLE 1XFD-WY7X-T71F Computer Hardware
4 Transactions14386
765 AMERICAN WELDING & GAS INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions765
9741 AMERICINN OF MOUNDSVIEW
10-303-000-0000-6331 LODGING Meals And Lodging
Otter Tail County Auditor
4IMPRINT INC
A-OX WELDING SUPPLY CO INC.
ALEX RUBBISH & RECYCLING
ALLINA HEALTH SYSTEM
ALPHA TRAINING & TACTICS LLC
AMAZON CAPITAL SERVICES, INC
AMERICAN WELDING & GAS INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
176.38
49.96
3,702.85
266.15
1,375.00
9,040.00
212.34
10.48
9.38
30.10
3,702.85
266.15
550.00
275.00
275.00
123.75
151.25
1,300.00
2,150.00
3,440.00
2,150.00
170.00
42.34
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions9741
13620 AMERIPRIDE SERVICES INC
50-000-000-0000-6290 ACCT 160002035 1601594324 Contracted Services
50-390-000-0000-6290 ACCT 160002035 1601594324 Contracted Services.
50-399-000-0000-6290 ACCT 160002035 1601594324 Contracted Services.
3 Transactions13620
30480 ARVIG
01-201-000-0000-6340 ACCT 103758 CELL BOOSTER 274744 Office Equipment Rental & Maint.
1 Transactions30480
2119 ASSOCIATED BAG COMPANY
01-250-000-0000-6491 ACCT 101612 ZIPPER BAGS N846656 Jail Supplies
1 Transactions2119
30171 ASSOCIATION OF MN COUNTIES
01-002-000-0000-6242 ACCT 56 CONF - JOHNSON/ROGNESS 49467 Registration Fees
01-280-000-0000-6242 ACCT 56 CONF - P WALETZKO 49467 Registration Fees
10-301-000-0000-6242 REGISTRATION Registration Fees
11-420-601-0000-6242 ACCT 56 CONF - DEB SJOSTROM 49467 Registrations
11-430-700-0000-6242 ACCT 56 CONF - DEB SJOSTROM 49467 Registrations
5 Transactions30171
7086 AXON ENTERPRISE, INC
01-201-000-0000-6481 ACCT 125630 TASER 1524731 Radar, Weapons Etc.
01-201-000-0000-6481 ACCT 1526782 CARTRIDGES 1526782 Radar, Weapons Etc.
01-250-000-0000-6171 ACCT 109402 CARTRIDGES 1526803 Tuition And Education Expenses
02-219-000-0000-6369 ACCT 1526782 CARTRIDGES 1526782 Miscellaneous Charges
4 Transactions7086
16 BALLARD SANITATION INC
50-000-000-0150-6290 ACCT 4965 FEB2018 Contracted Services.
50-399-000-0000-6253 ACCT 1877 FEB2018 Garbage
2 Transactions16
1755 BEN HOLZER UNLIMITED
Otter Tail County Auditor
AMERICINN OF MOUNDSVIEW
AMERIPRIDE SERVICES INC
ARVIG
ASSOCIATED BAG COMPANY
ASSOCIATION OF MN COUNTIES
AXON ENTERPRISE, INC
BALLARD SANITATION INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
45.50
324.57
400.00
3.49
65.00
1,307.52
17.67
25.72
19.50
26.00
188.35
136.22
400.00
3.49
65.00
1,307.52
17.67
25.72
841.18
41.77
111.69
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-000-000-0130-6290 DRINKING WATER 66587 Contracted Services.
50-000-000-0110-6290 DRINKING WATER 66628 Contracted Services.
2 Transactions1755
13535 BHH PARTNERS
01-112-102-0000-6673 PROJECT 41573.1 HOLDING CELLS 3/8/18 Remodeling Projects
14-091-000-0000-6687 PROJECT 41748.0 ATTORNEY 3/8/18 Equipment- Current Year
2 Transactions13535
14385 BLAKE'S CONCRETE & SKIDSTEER
50-399-000-0000-6290 SNOW REMOVAL 1147 Contracted Services.
1 Transactions14385
31780 BLUFFTON OIL COMPANY
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions31780
13655 BRATVOLD/JONATHON
10-302-000-0000-6242 TRAINING Registration Fees
1 Transactions13655
386 BRAUN INTERTEC CORPORATION
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions386
13057 BURUD/AMANDA
01-250-000-0000-6331 MEALS - JAIL CONFERENCE 2/15/18 Meals And Lodging
1 Transactions13057
3319 BUSHMAN/JOHN
10-302-000-0000-6331 MEALS Meals And Lodging
1 Transactions3319
3423 BUY-MOR PARTS & SERVICE LLC
50-399-000-0000-6304 ACCT 100331 DEF DOZER NOZZLE 048756 Repair And Maint-Vehicles
50-399-000-0000-6304 ACCT 100331 PARTS 048793 Repair And Maint-Vehicles
50-399-000-0000-6304 ACCT 100331 TANK CAP 048815 Repair And Maint-Vehicles
Otter Tail County Auditor
BEN HOLZER UNLIMITED
BHH PARTNERS
BLAKE'S CONCRETE & SKIDSTEER
BLUFFTON OIL COMPANY
BRATVOLD/JONATHON
BRAUN INTERTEC CORPORATION
BURUD/AMANDA
BUSHMAN/JOHN
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
994.64
30,661.29
80,014.50
1,177.50
28.55
2,817.50
1,183.00
95.44
30,661.29
80,014.50
1,177.50
28.55
2,817.50
1,183.00
27.97
57.48
9.99
46.75
187.00
145.25
76.75
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions3423
8027 CARGILL INCORPORATED
10-302-000-0000-6514 SALT Salt
1 Transactions8027
1227 CARR'S TREE SERVICE
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions1227
11448 CENTRAL CONCRETE CONSTRUCTION
01-112-000-0000-6319 SNOWPLOWING FEB 2018 502 Snow Removal
1 Transactions11448
8930 CERTIFIED AUTO REPAIR
01-112-000-0000-6304 OIL CHANGE 37479 Repair And Maintenance-Vehicle
1 Transactions8930
1756 CHEMSEARCH
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions1756
12058 CLEAN SWEEP COMMERCIAL SERVICES
50-000-000-0000-6290 OFFICE CLEANING FEB 2018 PA043811 Contracted Services
1 Transactions12058
32547 CO OP SERVICES INC
10-302-000-0000-6515 SUPPLIES Signs And Posts
10-304-000-0000-6406 SUPPLIES Office Supplies
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
3 Transactions32547
9087 CODE 4 SERVICES, INC
01-201-000-0000-6304 UNIT 1405 HEADLIGHT FUSE 3942 Repair And Maintenance
01-201-000-0000-6315 UNIT 1204 RADIO INSTALL 3963 Radio Repair Charges
10-304-000-0000-6306 REPAIR Repair/Maint. Equip
50-399-000-0000-6304 UNIT 16558 INSTALL ANTENNA 3933 Repair And Maint-Vehicles
Otter Tail County Auditor
BUY-MOR PARTS & SERVICE LLC
CARGILL INCORPORATED
CARR'S TREE SERVICE
CENTRAL CONCRETE CONSTRUCTION
CERTIFIED AUTO REPAIR
CHEMSEARCH
CLEAN SWEEP COMMERCIAL SERVICES
CO OP SERVICES INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
455.75
96.08
187.00
364.24
75.00
32.75
8.75
34.00
96.08
187.00
24.17
32.82
93.79
5.97
35.00
68.30
34.54
69.65
75.00
32.75
8.75
34.00
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions9087
32659 COMPANION ANIMAL HOSPITAL
01-201-000-0000-6408 ACCT 4931 DOG FOOD/BOARDING 128571 Canine Supplies
1 Transactions32659
7479 CONCEPT CATERING
02-219-000-0000-6369 MEALS DURING TRAINING 3/14/18 520934 Miscellaneous Charges
1 Transactions7479
32603 COOPERS TECHNOLOGY GROUP
01-002-000-0000-6369 ACCT 2189988076 NAPKINS 426033 Miscellaneous Charges
01-002-000-0000-6369 ACCT2189988076 TENT CARDS 426213 Miscellaneous Charges
01-031-000-0000-6406 ACCT 2189988076 SUPPLIES 425834 Office Supplies
01-031-000-0000-6406 ACCT 2189988076 FILE FOLDERS 425896 Office Supplies
01-101-000-0000-6406 ACCT 2189988140 SCISSORS 425895 Office Supplies
01-121-000-0000-6406 ACCT 2189988605 SUPPLIES 04983 Office Supplies
01-127-000-0000-6406 ACCT 2189988310 SUPPLIES 426080 Office Supplies
01-250-000-0000-6406 ACCT 2189988556 BATTERIES 425809 Office Supplies
8 Transactions32603
7356 CROW WING CO SHERIFF'S OFFICE
01-091-000-0000-6369 56-CR-17-2268 SUBPOENA 5370 Miscellaneous Charges
1 Transactions7356
5407 CULLIGAN
50-000-000-0170-6290 ACCT 28118 MAR2018 Contracted Services.
1 Transactions5407
2364 CULLIGAN OF WADENA
50-000-000-0120-6290 ACCT 267-03388972-1 2/28/18 Contracted Services.
1 Transactions2364
10623 D.P.SMALL ENGINES
01-250-000-0000-6399 CHAIN SAW REPAIR 0004500 Sentence To Serve
1 Transactions10623
Otter Tail County Auditor
CODE 4 SERVICES, INC
COMPANION ANIMAL HOSPITAL
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
CROW WING CO SHERIFF'S OFFICE
CULLIGAN
CULLIGAN OF WADENA
D.P.SMALL ENGINES
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
DEAN'S APPLIANCE & REFRIGERATION
SERVICE
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
848.00
1,258.15
570.20
75.00
1,605.45
112.25
380.25
848.00
3.60
4.80
5.60
110.16
550.80
244.19
339.00
570.20
75.00
362.51
548.49
694.45
112.25
380.25
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
13690 DAGGETT WRECKER SERVICE INC
10-302-000-0000-6369 SERVICE Miscellaneous Charges
1 Transactions13690
35011 DAILY JOURNAL/THE
02-260-000-0000-6369 ACCT FERFFNIJAIL NOV 2017 2908350 Miscellaneous Charges
02-260-000-0000-6369 ACCT FERFFNIJAIL JAN 2018 3078392 Miscellaneous Charges
02-260-000-0000-6369 ACCT FERFFNIJAIL 3158605 Miscellaneous Charges
10-301-000-0000-6240 NOTICE Publishing & Advertising
10-303-000-0000-6240 NOTICE Publishing & Advertising
50-000-000-0000-6240 ACCT 5296 PUBLIC INFO OFFICER 437071 Publishing & Advertising
50-000-000-0000-6848 ACCT 3667 PROGRESS 2017 FEB2018 Public Education
7 Transactions35011
6708 DAKOTA WHOLESALE TIRE
01-201-000-0000-6304 UNIT 1307 TIRES 347698 Repair And Maintenance
1 Transactions6708
13520
10-304-000-0000-6306 SERVICE Repair/Maint. Equip
1 Transactions13520
9672 DEANS DISTRIBUTING
10-304-000-0000-6565 D.E.F. FLUID Fuels - Diesel
10-304-000-0000-6565 OIL Fuels - Diesel
10-304-000-0000-6565 AUTOMATIC TRANSMISSION FLUID Fuels - Diesel
3 Transactions9672
14946 DEM-CON MATERIALS RECOVERY
50-399-000-0000-6290 ACCT 223 TIPPING FEES FEB 2018 2861 Contracted Services.
1 Transactions14946
1261 DENZEL'S REGION WASTE INC
10-304-000-0000-6253 WASTE DISPOSAL Garbage
1 Transactions1261
3518 DEXYP
DEAN'S APPLIANCE & REFRIGERATION
SERVICE
Otter Tail County Auditor
DAGGETT WRECKER SERVICE INC
DAILY JOURNAL/THE
DAKOTA WHOLESALE TIRE
DEANS DISTRIBUTING
DEM-CON MATERIALS RECOVERY
DENZEL'S REGION WASTE INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
46.85
43.45
21,975.00
1,547.18
67.32
1,160.00
3,137.00
6,499.54
12.00
12.00
22.85
43.45
21,975.00
1,547.18
67.32
1,160.00
3,137.00
6,499.54
242.60
540.00
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-061-000-0000-6200 ACCT 110245591 610036173953 Telephone
01-061-000-0000-6200 ACCT 110245591 610036543463 Telephone
50-000-000-0000-6240 ACCT 110245589 610036275481 Publishing & Advertising
3 Transactions3518
33013 DICK'S STANDARD
10-304-000-0000-6306 SERVICE Repair/Maint. Equip
1 Transactions33013
13736 DM ENTERPRISES
22-622-000-0608-6369 BACKHOE HRS - DITCH DREDGING 485500 Miscellaneous Charges
1 Transactions13736
12429 DOUGLAS CO JAIL
01-250-000-0000-6390 BOARDING - P SOUKHANOUVONG FEB2018 Board Of Prisioners
1 Transactions12429
5427 DULUTH TRADING CO
01-250-000-0000-6526 ACCT 0131691586 BLACK PANTS P701228600026 Uniforms
1 Transactions5427
941 EGGE CONSTRUCTION INC
50-000-000-0150-6290 SNOW PLOWING & REMOVAL 26159 Contracted Services.
1 Transactions941
13525 EJ'S FLOOR COVERING
01-112-000-0000-6673 INSTALL CARPET & COVER BASE 0020842 Remodeling Projects
1 Transactions13525
6309 ENVIROTECH SERVICES INC
10-302-000-0000-6516 MELTDOWN APEX Magnesium Chloride
1 Transactions6309
11889 ERGOMETRICS
01-201-000-0000-6171 ACCT 121092 ECOMM TESTING 131262 Tuition And Education Expenses
01-250-000-0000-6436 ACCT 121092 TESTING & SCORING 131261 New hire start up cost
Otter Tail County Auditor
DEXYP
DICK'S STANDARD
DM ENTERPRISES
DOUGLAS CO JAIL
DULUTH TRADING CO
EGGE CONSTRUCTION INC
EJ'S FLOOR COVERING
ENVIROTECH SERVICES INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
782.60
3,887.17
40.00
1,320.00
3,417.50
10,417.00
55.59
41.70
3,243.39
643.78
40.00
24.00
1,296.00
897.50
2,520.00
3,337.00
3,080.00
4,000.00
26.16
29.43
41.70
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions11889
35594 FARMERS CO OP OIL ASSN
10-304-000-0000-6251 PROPANE Gas And Oil - Utility
50-399-000-0000-6565 ACCT 727196 DIESEL 2219 Fuels
2 Transactions35594
14982 FEDEX EXPRESS
01-201-000-0000-6396 FEC FILE: 66835 RESEARCH 18007552 Special Investigation
1 Transactions14982
57 FERGUS FALLS/CITY OF
01-112-101-0000-6253 ACCT 251400 LANDFILL FEES FEB2018 Garbage
50-000-000-0130-6863 ACCT 18240 LEACHATE FEB 2018 33701 Leachate Disposal
2 Transactions57
2153 FERGUS POWER PUMP INC
01-112-108-0000-6572 STEAMING & PUMPING SERVICE 38906 Repair And Maintenance Supplies
50-000-000-0130-6863 LEACHATE HAULING FEB 2018 38871 Leachate Disposal
2 Transactions2153
13636 FIDLAR TECHNOLOGIES, INC
02-103-000-0000-6369 LAREDO USAGE NOV 2017 0219701-IN Miscellaneous Charges
02-103-000-0000-6369 LAREDO USAGE FEB 2018 0220238-IN Miscellaneous Charges
02-103-000-0000-6369 PROJECT RESOURCE MGMT & IMPORT SS5831-IN Miscellaneous Charges
3 Transactions13636
8002 FIELD/TERRY
50-000-000-0000-6330 MILEAGE - 2/26-3/4/18 3/27/18 Mileage
50-000-000-0000-6330 MILEAGE - 2/19-2/25/18 3/27/18 Mileage
2 Transactions8002
14517 FORUM COMMUNICATIONS COMPANY
01-124-000-0000-6240 ACCT 352588 PC MEETING 2/14/18 1961032 Publishing & Advertising
1 Transactions14517
9543 FORUM COMMUNICATIONS PRINTING
Otter Tail County Auditor
ERGOMETRICS
FARMERS CO OP OIL ASSN
FEDEX EXPRESS
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FIDLAR TECHNOLOGIES, INC
FIELD/TERRY
FORUM COMMUNICATIONS COMPANY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
-
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
1,359.27
750.00
996.04
250.00
119.59
482.16
268.50
1,359.27
750.00
69.71
59.50
838.85
146.98
250.00
17.33
102.26
482.16
268.50
255.25
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-000-000-0000-6848 ACCT A4771 TAX INSERT 219329 Public Education
1 Transactions9543
3628 FRONTIER PRECISION INC
10-303-000-0000-6306 SERVICE Repair/Maint. Equip
1 Transactions3628
392 GALLS LLC
01-201-000-0000-6526 ACCT 6290418 TACTICAL LIGHT 009396241 Uniforms
SELANDER/NATHAN8446
01-201-000-0000-6526 ACCT 5290418 CIRRUS PANTS 009409312 Uniforms
01-201-000-0000-6526 ACCT 1000121548 UNIFORM ITEMS 009468686 Uniforms
BRANDNER/STEVE3095
01-201-000-0000-6526 ACCT 1000121548 LEATHERMAN 009468810 Uniforms
BRANDNER/STEVE3095
4 Transactions392
11398 GIRL SCOUT TROOP 30565
50-000-000-0000-6848 DENT CANISTER 2017 201713 Public Education
1 Transactions11398
5482 GLEASON/FRANCES
01-044-000-0000-6331 MEAL - VALUATION TRAINING 11/20/17 Meals And Lodging
01-044-000-0000-6331 LODGING - VALUATION TRAINING 11/20/17 Meals And Lodging
2 Transactions5482
52564 GRAINGER INC
01-112-102-0000-6572 ACCT 813640729 SOLENOID COIL 9714823458 Repair And Maintenance Supplies
1 Transactions52564
11754 GRANITE ELECTRONICS
01-201-000-0000-6315 ACCT 03188 RADIO REPAIRS 153006169-1 Radio Repair Charges
1 Transactions11754
13522 GREATAMERICA FINANCIAL SVCS
50-000-000-0000-6290 AGREE 025-0990353-000 22196063 Contracted Services
Otter Tail County Auditor
FORUM COMMUNICATIONS PRINTING
FRONTIER PRECISION INC
GALLS LLC
GIRL SCOUT TROOP 30565
GLEASON/FRANCES
GRAINGER INC
GRANITE ELECTRONICS
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
HEALTHCARE ENVIRONMENTAL SERVICES INC
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
255.25
32.85
80.00
28.10
28.90
560.00
306.00
62.04
940.00
32.85
80.00
28.10
12.83
16.07
560.00
306.00
62.04
940.00
225.00
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions13522
7195 GRIFFIN/PATRICK
01-250-000-0000-6399 BAR & CHAIN OIL 3/7/18 Sentence To Serve
1 Transactions7195
14983 GROTNES/LAURIE
50-000-000-0150-6300 PAINTING @ TSF STATION 3/14/18 Building And Grounds Maintenance
1 Transactions14983
14867 GUNKEL/ERIC
10-302-000-0000-6331 MEALS Meals And Lodging
1 Transactions14867
418 HAGEN/ERVIN
01-250-000-0000-6224 MEALS - TRANSPORT 2/28/18 Prisioner Conveyance
01-250-000-0000-6224 MEALS - TRANSPORTS 3/13/18 Prisioner Conveyance
2 Transactions418
5785 HANSON/KATHRYN D
01-091-000-0000-6369 56-JV-17-2795 TRANSCRIPT 3/8/18 Miscellaneous Charges
1 Transactions5785
37755
01-250-000-0000-6432 ACCT 325 WASTE DISPOSAL 49241 Medical Incarcerated
1 Transactions37755
983 HENNING AUTO PARTS INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions983
8936 HILDI INC
01-045-000-0000-6266 ACTUARIAL VALUATION GASB 75 9250 Audit Cost
1 Transactions8936
13642 HORGEN/JERRY
02-612-000-0000-6140 PER DIEM 3/27/18 Per Diem
HEALTHCARE ENVIRONMENTAL SERVICES INC
Otter Tail County Auditor
GREATAMERICA FINANCIAL SVCS
GRIFFIN/PATRICK
GROTNES/LAURIE
GUNKEL/ERIC
HAGEN/ERVIN
HANSON/KATHRYN D
HENNING AUTO PARTS INC
HILDI INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
-
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
436.23
30.00
43.94
298.02
337.29
1,046.80
211.23
30.00
43.94
130.38
167.64
337.29
701.86
127.97
119.99
88.98
74.99
82.99
867.60
694.08
867.60
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
02-612-000-0000-6330 MILEAGE 3/27/18 Mileage
2 Transactions13642
70 INDEPENDENT/THE
50-000-000-0000-6379 12 MONTH SUBSCRIPTION 3/27/18 Miscellaneous Charges
1 Transactions70
8739 IVERSON/JAMES
01-201-000-0000-6526 BROWN SHORTS 2/19/18 Uniforms
1 Transactions8739
11098 JAKE'S JOHNS LLC
50-000-000-0110-6290 TOILET RENTAL 6125 Contracted Services.
50-000-000-0130-6290 TOILET RENTAL & CLEANING 6125 Contracted Services.
2 Transactions11098
9584 KADRMAS LEE & JACKSON INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions9584
3191 KEEPRS INC
01-201-000-0000-6526 OTTERTAISD UNIFORM ITEMS 373661 Uniforms
BEERY/CHARLES14975
01-201-000-0000-6526 OTTERTAISD PANTS 374425 Uniforms
WUNDERLICH/MICHAEL5283
01-201-000-0000-6526 OTTERTAISD BOOTS 374429 Uniforms
01-250-000-0000-6526 OTTERJAIL BLACK PANTS 370347 Uniforms
TUNGSETH/TODD13305
01-250-000-0000-6526 OTTERJAIL BLACK PANTS 370347-80 Uniforms
TUNGSETH/TODD13305
01-250-000-0000-6526 OTTERJAIL BLACK PANTS 370347-90 Uniforms
TUNGSETH/TODD13305
6 Transactions3191
40336 KELLY SERVICES INC
50-399-000-0000-6290 ACCT 681063-04 BECK W/E 2/18 07090732 Contracted Services.
50-399-000-0000-6290 ACCT 681063-04 BECK W/E 2/25 08082879 Contracted Services.
50-399-000-0000-6290 ACCT 681063-04 BECK W/E 3/11 10088037 Contracted Services.
Otter Tail County Auditor
HORGEN/JERRY
INDEPENDENT/THE
IVERSON/JAMES
JAKE'S JOHNS LLC
KADRMAS LEE & JACKSON INC
KEEPRS INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
2,429.28
9,215.85
364.51
100.00
34.64
8,000.00
382.00
8,470.00
339.50
406.35
364.51
100.00
34.64
8,000.00
382.00
8,080.00
960.00
20.75
3.92
201.25
31.27
20.85
220.05
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions40336
6438 KIESLER'S POLICE SUPPLY, INC
14-201-000-0000-6687 REMINGTON SHOTGUNS 0829188B Equipment-Current Year
14-201-000-0000-6687 HUNTING SLINGS 0852401 Equipment-Current Year
14-201-000-0000-6687 SIDE SADDLES 0852401A Equipment-Current Year
3 Transactions6438
1002 KIMBALL MIDWEST
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1002
1008 KOEP'S SEPTIC LLC
10-304-000-0000-6300 SERVICE Building And Grounds Maintenance
1 Transactions1008
8279 KRUPICH/JEREMIAS
01-201-000-0000-6526 ORGANIZER FOR SQUAD CAR 3/2/18 Uniforms
1 Transactions8279
14596 KS STATEBANK
10-304-000-0000-6343 EQUIPMENT RENTAL Equipment Rental
1 Transactions14596
339 LAKE REGION DENTAL
01-250-000-0000-6432 ACCT 4477 J ANDERSON 10/31/17 Medical Incarcerated
1 Transactions339
79 LAKE REGION HEALTHCARE
01-205-000-0000-6273 CORONER SERVICES FEB 2018 011143 Coroner Expense
01-205-000-0000-6273 AUTOPSY ASSIST/SECRETARY FEB 011147 Coroner Expense
01-250-000-0000-6432 STATTELMAN, MICHELLE L 1/23/18 Medical Incarcerated
01-250-000-0000-6432 DICK, TABITHA 1/30/18 Medical Incarcerated
01-250-000-0000-6432 HUNT, JOSHUA J 10/19/17 Medical Incarcerated
01-250-000-0000-6432 HUNT, JOSHUA J 10/19/17 Medical Incarcerated
01-250-000-0000-6432 BJORNDAHL, NICHOLAS D 11/22/17 Medical Incarcerated
01-250-000-0000-6432 LACHOWITZER, JON R 11/22/17 Medical Incarcerated
Otter Tail County Auditor
KELLY SERVICES INC
KIESLER'S POLICE SUPPLY, INC
KIMBALL MIDWEST
KOEP'S SEPTIC LLC
KRUPICH/JEREMIAS
KS STATEBANK
LAKE REGION DENTAL
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
12,459.43
504.00
2,135.77
29.50
31.27
478.52
5.87
46.62
84.81
94.50
740.68
88.50
129.78
5.87
45.22
88.50
466.27
219.47
395.46
504.00
351.54
1,678.24
81.00
24.99
29.50
500.00
550.00
500.00
500.00
500.00
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-250-000-0000-6432 LACHOWITZER, JON R 11/22/17 Medical Incarcerated
01-250-000-0000-6432 KELLEY, JAMES D 11/7/17 Medical Incarcerated
01-250-000-0000-6432 KELLEY, JAMES D 11/7/17 Medical Incarcerated
01-250-000-0000-6432 KELLEY, JAMES D 11/7/17 Medical Incarcerated
01-250-000-0000-6432 KELLEY, JAMES D 11/7/17 Medical Incarcerated
01-250-000-0000-6432 BETTCHER, DANNY L 12/19/17 Medical Incarcerated
01-250-000-0000-6432 COOK, AARON B 12/19/17 Medical Incarcerated
01-250-000-0000-6432 COOK, AARON B 12/19/17 Medical Incarcerated
01-250-000-0000-6432 COOK, AARON B 12/19/17 Medical Incarcerated
01-250-000-0000-6432 COOK, AARON B 12/19/17 Medical Incarcerated
01-250-000-0000-6432 KROG, TERRY A 12/31/17 Medical Incarcerated
01-250-000-0000-6432 KROG, TERRY A 12/31/17 Medical Incarcerated
01-250-000-0000-6432 KROG, TERRY A 12/31/17 Medical Incarcerated
01-250-000-0000-6432 LAIZ, DAVID DEC2017 Medical Incarcerated
01-250-000-0000-6432 LAIZ, DAVID JAN2018 Medical Incarcerated
23 Transactions79
25146 LAKELAND MENTAL HEALTH CENTER
01-091-000-0000-6270 ACCT 301997 CONTRACTED SERVICE 2/28/18 Misc Professional-Expert Witness
1 Transactions25146
10350 LAKES AREA COOPERATIVE
01-507-000-0000-6251 ACCT 700285 LP GAS COMMERICAL 69889 Gas And Oil - Utility
10-304-000-0000-6251 PROPANE Gas And Oil - Utility
10-304-000-0000-6565 PROPANE Fuels - Diesel
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
4 Transactions10350
41450 LAKES COUNTRY SERVICE CO OP
10-302-000-0000-6369 SERVICE Miscellaneous Charges
1 Transactions41450
81 LARRY OTT INC TRUCK SERVICE
50-399-000-0000-6291 CARDBOARD 72155 Contract Transportation
50-399-000-0000-6291 PAPER 2/20/18 72158 Contract Transportation
50-399-000-0000-6291 CARDBOARD 2/23/18 72162 Contract Transportation
50-399-000-0000-6291 CARDBOARD 2/27/18 72167 Contract Transportation
50-399-000-0000-6291 CARDBOARD 3/6/18 72173 Contract Transportation
Otter Tail County Auditor
LAKE REGION HEALTHCARE
LAKELAND MENTAL HEALTH CENTER
LAKES AREA COOPERATIVE
LAKES COUNTRY SERVICE CO OP
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
3,050.00
331.83
228.75
157.93
19.98
72.00
934.80
116.50
500.00
225.00
106.83
153.75
75.00
134.16
23.77
19.98
72.00
272.94
661.86
116.50
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-399-000-0000-6291 CARDBOARD 3/8/18 72176 Contract Transportation
6 Transactions81
11658 LEE/THOMAS
01-123-000-0000-6140 PER DIEM 3/8/18 Per Diem
01-123-000-0000-6330 MILEAGE 3/8/18 Mileage
2 Transactions11658
198 LEIGHTON BROADCASTING/FF
50-000-000-0000-6240 ZERO WASTE MEETING 118430-1 Publishing & Advertising
50-000-000-0000-6240 ZERO WASTE MEETING 118431-1 Publishing & Advertising
2 Transactions198
3063 LIBERTY BUSINESS SYSTEMS FARGO
01-031-000-0000-6342 ACCT OT22 323163 Service Agreements
10-304-000-0000-6342 SERVICE AGREEMENT Service Agreements
2 Transactions3063
41638 LOCATORS & SUPPLIES INC
50-000-000-0170-6379 ACCT 23-52F1 DRIVER GLOVES 0263893-IN Miscellaneous Charges
1 Transactions41638
6934 LONG WEEKEND SPORTSWEAR
01-201-000-0000-6526 SHIRTS W/ LOGO 17446 Uniforms
ANDERSON/JORDAN10998
1 Transactions6934
36132 MARCO INC ST LOUIS
01-122-000-0000-6342 ACCT 35700038 CN 500-0450685 352879183 Service Agreements
01-201-000-0000-6340 ACCT 35700038 CN 500-0397774 352879506 Office Equipment Rental & Maint.
2 Transactions36132
2721 MARCO TECHNOLOGIES LLC
01-250-000-0000-6342 ACCT OT00-025 5035521 Service Agreements
1 Transactions2721
12534 MATCO TOOLS
Otter Tail County Auditor
LARRY OTT INC TRUCK SERVICE
LEE/THOMAS
LEIGHTON BROADCASTING/FF
LIBERTY BUSINESS SYSTEMS FARGO
LOCATORS & SUPPLIES INC
LONG WEEKEND SPORTSWEAR
MARCO INC ST LOUIS
MARCO TECHNOLOGIES LLC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
72.90
699.04
346.92
1,470.51
764.30
35.40
475.00
3,230.00
72.90
699.04
225.00
112.28
9.64
13.58
1,456.93
764.30
35.40
420.00
55.00
3,230.00
65.00
Page 16Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
10-304-000-0000-6572 PARTS & SERVICE Repair And Maintenance Supplies
1 Transactions12534
88 MATTHEW BENDER & COMPANY INC
13-012-000-0000-6455 ACCT 0396506001 01095277 Reference Books & Literature
1 Transactions88
14277 McCONN/CHRISTOPHER
01-123-000-0000-6140 PER DIEM 3/8/18 Per Diem
01-123-000-0000-6330 MILEAGE 3/8/18 Mileage
50-000-000-0000-6331 MEAL - MPCA TRAINING 3/15/18 Meals And Lodging
3 Transactions14277
10115 MCKESSON MEDICAL-SURGICAL INC
01-250-000-0000-6432 ACCT 5006836 INSTA-GLUCOSE 22218218 Medical Incarcerated
01-250-000-0000-6432 ACCT 5006836 MEDICATIONS 22238591 Medical Incarcerated
2 Transactions10115
948 MIDWEST MACHINERY CO
50-000-000-0130-6306 ACCT 169818 HYDRAULIC REPAIR 1605665 Repair/Maint. Equip
1 Transactions948
42863 MINNESOTA MOTOR COMPANY
01-201-000-0000-6304 ACCT 2900 UNIT 1708 OIL CHG 677587 Repair And Maintenance
1 Transactions42863
7661 MINNKOTA ENVIRO SERVICES INC
01-061-000-0000-6342 ACCT 1143 DESTROY HARD DRIVES 392849 Service Agreements
01-201-000-0000-6406 ACCT 1159 SHREDDING SERVICES 392854 Office Supplies
2 Transactions7661
14030 ML TREE SERVICE
10-302-000-0000-6350 SERVICE Maintenance Contractor
1 Transactions14030
546 MN CO INTERGOVERNMENTAL TRUST
01-031-000-0000-6242 ACCT 1140 LAW ENFORCE SEMINAR SEM642 Registration Fees
Otter Tail County Auditor
MATCO TOOLS
MATTHEW BENDER & COMPANY INC
McCONN/CHRISTOPHER
MCKESSON MEDICAL-SURGICAL INC
MIDWEST MACHINERY CO
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
ML TREE SERVICE
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
1,138.01
212.00
100.00
121.50
30.00
1,252.50
4,359.20
280.00
232.00
841.01
212.00
100.00
121.50
30.00
1,252.50
4,359.20
280.00
19.49
4.53
Page 17Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
HANSEN/NICOLE3698
01-149-000-0000-6354 ACCT 1140 ADD/DELETE CEQ'S 1811 Insurance Claims
01-149-000-0000-6354 OVERPAYMENT ON CLAIM 17AL0386 3/12/18 Insurance Claims
3 Transactions546
3147 MN CONTINUING LEGAL EDUCATION
13-012-000-0000-6455 ACCT F002603 REFERENCE BOOKS 891069 Reference Books & Literature
1 Transactions3147
7256 MN DEPT OF NATURAL RESOURCES OMB
10-303-000-0000-6369 PERMIT Miscellaneous Charges
1 Transactions7256
2817 MN DEPT OF TRANSPORTATION
10-303-000-0000-6406 SUPPLIES Office Supplies
1 Transactions2817
1576 MN POLLUTION CONTROL AGENCY
50-000-000-0000-6379 OPERATOR CERTIFICATION RENEWAL 3/27/18 Miscellaneous Charges
McCONN/CHRISTOPHER14277
1 Transactions1576
565 MN STATE AUDITOR
01-045-000-0000-6266 AUDIT SERVICES 10/4/17-2/20/18 69010 Audit Cost
1 Transactions565
14537 MOENCH BODY SHOP
14-507-000-0000-6687 COUNTRY CLIPPER - MOWER 7633 Equipment-Current Year
1 Transactions14537
6260 MOTOROLA
01-201-000-0000-6492 ACCT 1000631219 0001 BATTERIES 13205806 Police Equipment
1 Transactions6260
8373 NAPA FERGUS FALLS
50-390-000-0000-6306 ACCT 13050 MULTIMET 707233 Repair/Maint. Equip
50-390-000-0000-6304 ACCT 13050 BATTERY TERMINAL 707324 Repair And Maintenance
Otter Tail County Auditor
MN CO INTERGOVERNMENTAL TRUST
MN CONTINUING LEGAL EDUCATION
MN DEPT OF NATURAL RESOURCES OMB
MN DEPT OF TRANSPORTATION
MN POLLUTION CONTROL AGENCY
MN STATE AUDITOR
MOENCH BODY SHOP
MOTOROLA
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
168.96
26.29
83,719.58
497.34
32.00
2,500.00
438.99
877.84
144.94
26.29
24,828.62
29,455.48
29,435.48
497.34
32.00
2,500.00
300.00
138.99
877.84
637.56
Page 18Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-399-000-0000-6304 ACCT 13050 SUPPLIES 707813 Repair And Maint-Vehicles
3 Transactions8373
1056 NAPA OF PERHAM
50-000-000-0130-6304 ACCT 2271 OIL FILTER 579244 Repair And Maintenance-Vehicle
1 Transactions1056
43227 NELSON AUTO CENTER
14-112-000-0000-6687 2018 GMC TRUCK F38020 Equipment
14-201-000-0000-6687 UNIT1801 2018 FORD INTERCEPTOR F8627 Equipment-Current Year
14-201-000-0000-6687 UNIT1802 2018 FORD INTERCEPTOR F8628 Equipment-Current Year
3 Transactions43227
595 NETWORK SERVICES COMPANY
01-112-106-0000-6485 ACCT 655-794996 SUPPLIES 70529 Custodian Supplies
1 Transactions595
13242 NEW YORK MILLS DISPATCH
50-000-000-0000-6379 SUBSCRIPTION 3/27/18 Miscellaneous Charges
1 Transactions13242
11384 NEWMAN PAINTING INC
01-112-101-0000-6572 PAINT PROBATE OFFICE 4185 Repair And Maintenance Supplies
1 Transactions11384
14655 NEWVILLE/DARREN
01-123-000-0000-6140 PER DIEM 3/8/18 Per Diem
01-123-000-0000-6330 MILEAGE 3/8/18 Mileage
2 Transactions14655
7841 NORTHLAND BUSINESS SYSTEMS INC
01-201-000-0000-6492 OTTTAI-002 HAND-HELD RECORDERS IN80131 Police Equipment
1 Transactions7841
1073 OLSEN COMPANIES
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
Otter Tail County Auditor
NAPA FERGUS FALLS
NAPA OF PERHAM
NELSON AUTO CENTER
NETWORK SERVICES COMPANY
NEW YORK MILLS DISPATCH
NEWMAN PAINTING INC
NEWVILLE/DARREN
NORTHLAND BUSINESS SYSTEMS INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
637.56
30.04
200.00
48.00
17.55
29,531.13
368.16
30.04
200.00
5.00
43.00
17.55
1,585.08
4,962.30
4,708.32
3,170.16
251.01
2,354.16
3,170.16
6,473.94
1,428.00
1,428.00
368.16
Page 19Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions1073
5093 ONE CALL LOCATORS LTD
01-112-000-0000-6275 MN OTERCO01 2 TICKETS E144241 Fiber Locating Service
1 Transactions5093
14963 OSCILLOSCOPE PICTURES
50-000-000-0000-6848 NO IMPACT MAN PAPER COPY 19940 Public Education
1 Transactions14963
44164 OTTER TAIL CO SOLID WASTE
01-112-000-0000-6369 ACCT 257 TIPPING FEES FEB2018 Miscellaneous Charges
01-112-000-0000-6369 TIPPING FEES TICKET 00461482 MAR2018 Miscellaneous Charges
2 Transactions44164
126 OTTER TAIL CO TREASURER
50-399-000-0000-6300 ACCT 0461 MIXED SAND 2275 Building And Grounds Maintenance
1 Transactions126
7392 OTTERTAIL TRUCKING INC
50-000-000-0120-6291 HAULING CHARGES 2/19/18 36164 Contract Transportation
50-000-000-0170-6291 HAULING CHARGES 2/19/18 36164 Contract Transportation
50-000-000-0120-6291 HAULING CHARGES 2/26/18 36269 Contract Transportation
50-000-000-0170-6291 HAULING CHARGES 2/26/18 36269 Contract Transportation
50-000-000-0120-6291 HAULING CHARGES 3/1/18 36270 Contract Transportation
50-000-000-0170-6291 HAULING CHARGES 3/1/18 36270 Contract Transportation
50-000-000-0120-6291 HAULING CHARGES 3/5/18 36305 Contract Transportation
50-000-000-0170-6291 HAULING CHARGES 3/5/18 36305 Contract Transportation
50-399-000-0000-6290 HAULING CHARGES 2/28/18 36269 Contracted Services.
50-399-000-0000-6290 HAULING CHARGES 3/7/18 36305 Contracted Services.
10 Transactions7392
45022 PARK REGION CO OP
10-304-000-0000-6251 PROPANE Gas And Oil - Utility
1 Transactions45022
862 PARKERS PRAIRIE/CITY OF
Otter Tail County Auditor
OLSEN COMPANIES
ONE CALL LOCATORS LTD
OSCILLOSCOPE PICTURES
OTTER TAIL CO SOLID WASTE
OTTER TAIL CO TREASURER
OTTERTAIL TRUCKING INC
PARK REGION CO OP
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
260.00
41.00
835.00
1,408.17
44.27
109.96
716.72
132.65
260.00
41.00
835.00
256.17
256.17
256.17
639.66
44.27
109.96
716.72
132.65
1,290.00
419.43
Page 20Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-000-000-0140-6290 4 SHIFTS FEB2018 Contracted Services.
1 Transactions862
45047 PELICAN RAPIDS PRESS
50-000-000-0000-6379 SUBSCRIPTION RENEWAL 3/27/18 Miscellaneous Charges
1 Transactions45047
867 PERHAM/CITY OF
10-304-000-0000-6349 RENT Miscellaneous Rentals
1 Transactions867
1412 PHILLIPE LAW OFFICE
01-013-000-0000-6262 56-PR-18-577 K GRONSKEI 2/28/18 Public Defender
01-013-000-0000-6262 56-PR-18-621 C VALDEZ 3/3/18 Public Defender
01-013-000-0000-6262 56-PR-18-664 A BICKELL 3/6/18 Public Defender
01-013-000-0000-6262 56-PR-18-40 P LOERZEL 3/9/18 Public Defender
4 Transactions1412
11290 PHOENIX SUPPLY
01-250-000-0000-6491 PENCILS 14133 Jail Supplies
1 Transactions11290
45072 PINE PLAZA TV & APPLIANCE
01-112-106-0000-6572 FILTERS 86379 Repair And Maint Supplies
1 Transactions45072
657 PIONEER RIM & WHEEL CO
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions657
3867 PRAXAIR DISTRIBUTION INC
50-399-000-0000-6565 ACCT 71928252 81724346 Fuels
1 Transactions3867
12526 PRECISE MRM LLC
10-304-000-0000-6572 SERVICE Repair And Maintenance Supplies
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
Otter Tail County Auditor
PARKERS PRAIRIE/CITY OF
PELICAN RAPIDS PRESS
PERHAM/CITY OF
PHILLIPE LAW OFFICE
PHOENIX SUPPLY
PINE PLAZA TV & APPLIANCE
PIONEER RIM & WHEEL CO
PRAXAIR DISTRIBUTION INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
1,709.43
40.00
188.37
860.27
117.26
710.00
9.33
10.74
879.56
40.00
95.55
92.82
860.27
117.26
710.00
9.33
10.74
659.84
142.72
77.00
Page 21Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions12526
3730 PREMIUM WATERS INC
50-000-000-0150-6290 ACCT 376004 376004-02-18 Contracted Services.
1 Transactions3730
45475 PRO AG FARMERS CO OP
50-000-000-0120-6565 ACCT 988529 FUEL 88034595 Fuels
50-000-000-0120-6565 ACCT 988529 FUEL 88034976 Fuels
2 Transactions45475
1836 PRO-WEST & ASSOCIATES INC
01-127-000-0000-6276 PROJECT OTT10-0001 002209 Professional Services
1 Transactions1836
25082 PRODUCTIVE ALTERNATIVES INC
50-399-000-0000-6290 OTTERTAILRECY01 JANITORIAL INV00055608 Contracted Services.
1 Transactions25082
7496 PROTECTION SYSTEMS INC
50-399-000-0000-6290 12 MONTH MONITORING SERVICE 39234 Contracted Services.
1 Transactions7496
14970 PRUDHOMME/BRYCE
01-250-000-0000-6331 MEAL - JAIL CONFERENCE 3/5/18 Meals And Lodging
1 Transactions14970
13481 RAINBOW CLEANING CENTER
01-250-000-0000-6526 PATCH APPLICATION 12/12/17 34501-1 Uniforms
1 Transactions13481
9484 RDO EXCH #80-6130
01-112-000-0000-6572 ACCT 0313001 PARTS P49718 Repair And Maintenance Supplies
50-000-000-0170-6306 ACCT 2382018 PARTS P49330 Repair/Maint. Equip
50-399-000-0000-6304 ACCT 2382018 CERTIFIED DEF P50151 Repair And Maint-Vehicles
3 Transactions9484
Otter Tail County Auditor
PRECISE MRM LLC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRO-WEST & ASSOCIATES INC
PRODUCTIVE ALTERNATIVES INC
PROTECTION SYSTEMS INC
PRUDHOMME/BRYCE
RAINBOW CLEANING CENTER
RDO EXCH #80-6130
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
3,002.55
72,172.80
151.48
259.55
5,130.00
286.47
41.23
3,002.55
71,172.80
1,000.00
151.48
150.00
109.55
1,320.00
3,810.00
20.46
140.99
70.24
27.80
26.98
41.23
5,080.00
Page 22Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
8622 RDO TRUCK CENTER CO
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions8622
9547 REGENTS OF THE UNIVERSITY OF MN
01-601-000-0000-6270 ACCT 5007218 MOA BILL JAN-MAR 0300019703 Misc Professional-Educator
10-302-000-0000-6242 REGISTRATION Registration Fees
2 Transactions9547
10383 SAFARILAND LLC
01-201-000-0000-6396 ACCT 3008789 EVIDENCE SUPPLIES I010-108203 Special Investigation
1 Transactions10383
11656 SCHIERER/STEVE
01-123-000-0000-6140 PER DIEM 3/8/18 Per Diem
01-123-000-0000-6330 MILEAGE 3/8/18 Mileage
2 Transactions11656
697 SCOTT HOFLAND CONSTRUCTION INC
50-000-000-0120-6290 SALARY/EQUIP HRS HENNING TSF 731792 Contracted Services.
50-000-000-0130-6290 SALARY/EQUIP HRS NE LANDFILL 731792 Contracted Services.
2 Transactions697
19005 SERVICE FOOD SUPER VALU
01-002-000-0000-6369 K3210 13MAR18 Miscellaneous Charges
01-002-000-0000-6818 K3210 FOOD FOR RETREAT 19MAR18 Board Contingency
01-122-000-0000-6369 K1130 COOKIES FOR MEETING 14MAR18 Miscellaneous Charges
02-815-000-0000-6369 K3295 12MAR18 Miscellaneous Charges
02-815-000-0000-6369 K3295 19MAR18 Miscellaneous Charges
5 Transactions19005
159 SHERWIN WILLIAMS
01-112-000-0000-6572 ACCT 6629-9141-3 SUPPLIES 6797-2 Repair And Maintenance Supplies
1 Transactions159
10001 SHI CORP
01-061-000-0000-6680 ACCT 1079757 DOCKING STATIONS B07774341 Computer Hardware
Otter Tail County Auditor
RDO TRUCK CENTER CO
REGENTS OF THE UNIVERSITY OF MN
SAFARILAND LLC
SCHIERER/STEVE
SCOTT HOFLAND CONSTRUCTION INC
SERVICE FOOD SUPER VALU
SHERWIN WILLIAMS
csteinba
COMMISSIONER'S VOUCHERS ENTRIESCapital Improvement Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
56,352.00
680.50
9,943.08
709.10
229.00
1,737.77
7,512.00
43,760.00
580.00
100.50
908.00
462.57
3,647.62
2,788.49
922.77
512.43
216.20
485.00
709.10
229.00
37.35
764.79
935.63
475.00
335.00
Page 23Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14-061-000-0000-6680 ACCT 1079757 HP COMPUTERS B07822420 Computer Hdwe And Disks
14-061-000-0000-6680 ACCT 1079757 HP COMPUTERS B07839754 Computer Hdwe And Disks
3 Transactions10001
48638 SIGNWORKS SIGNS & BANNERS LLC
01-201-000-0000-6304 UNIT 1303 INSTALL GRAPHICS 2699 Repair And Maintenance
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
2 Transactions48638
1630 SIMPLEXGRINNELL
01-061-000-0000-6680 385-000894553 ACCESS CONTROL 41137673 Computer Hardware
01-112-109-0000-6342 ACCT 385-00894553 SERVICE 20083702 Service Agreements
01-112-108-0000-6342 ACCT 385-00894553 SERVICE 20083792 Service Agreements
01-112-101-0000-6342 ACCT 385-00894553 SERVICE 20083795 Service Agreements
01-112-106-0000-6342 ACCT 385-00894553 SERVICE 20083853 Service Agreements
01-112-104-0000-6342 ACCT 385-00894553 SERVICE 20084129 Service Agreements
01-112-101-0000-6572 ACCT 385-000894553 LABOR 41101077 Repair And Maintenance Supplies
01-112-108-0000-6572 ACCT 385-000894553 LABOR 41101078 Repair And Maintenance Supplies
8 Transactions1630
6321 SRF CONSULTING GROUP INC
01-002-000-0000-6818 LONG RANGE STRATEGIC PLANNING 11025.00-3 Board Contingency
1 Transactions6321
9106 ST PAUL/CITY OF
01-250-000-0000-6171 ACCT 5324 PDI TRAINING IN00027497 Tuition And Education Expenses
1 Transactions9106
48183 STEINS INC
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 802132-2 Custodian Supplies
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 803193 Custodian Supplies
01-112-108-0000-6485 ACCT 00224002 SUPPLIES 803195 Custodian Supplies
3 Transactions48183
166 STEVE'S SANITATION INC
50-000-000-0110-6290 ACCT 20478 BATTLE LAKE FEB2018 Contracted Services.
50-000-000-0120-6290 ACCT 20478 HENNING FEB2018 Contracted Services.
Otter Tail County Auditor
SHI CORP
SIGNWORKS SIGNS & BANNERS LLC
SIMPLEXGRINNELL
SRF CONSULTING GROUP INC
ST PAUL/CITY OF
STEINS INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
1,598.00
35.00
5,400.00
79.98
2,993.38
58.20
192.00
596.00
35.00
1,622.00
3,778.00
79.98
110.49
1,072.89
390.00
1,420.00
58.20
1,146.39
224.50
356.00
1,187.00
928.60
710.00
Page 24Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
50-000-000-0130-6290 ACCT 20478 LUNDS FEB2018 Contracted Services.
50-000-000-0130-6290 ACCT 20478 NORTHEAST FEB2018 Contracted Services.
4 Transactions166
10872 STEVENS CO SHERIFF'S OFFICE
01-250-000-0000-6369 56-CR-17-3742 SUBPEONA - REED 765 Miscellaneous Charges
1 Transactions10872
11210 STOEL RIVES LLP
50-000-000-0000-6276 WASTE DELIVERY ASSURANCE 4016556 Professional Services
50-000-000-0000-6276 WASTE DELIVERY ASSURANCE 4028491 Professional Services
2 Transactions11210
725 STRAND HARDWARE & RADIO SHACK
50-000-000-0150-6300 ACCT 3584 PAINT 187648 Building And Grounds Maintenance
1 Transactions725
168 STREICHERS
01-201-000-0000-6526 ACCT 974 BADGE I1304277 Uniforms
WUNDERLICH/MICHAEL5283
01-201-000-0000-6481 ACCT 974 IRRITANT/BEAN BAG RND I1305473 Radar, Weapons Etc.
14-201-000-0000-6687 ACCT 974 RIOT GEAR I1305999 Equipment-Current Year
14-201-000-0000-6687 ACCT 974 RIOT GEAR I1306672 Equipment-Current Year
4 Transactions168
42537 THIS WEEKS SHOPPING NEWS
01-031-000-0000-6240 ACCT 1968 ADMIN SPECIALIST 47453 Publishing & Advertising
1 Transactions42537
183 THOMSON REUTERS - WEST
01-091-000-0000-6455 ACCT 1000520140 FEB 2018 837799554 Reference Books & Literature
01-091-000-0000-6455 ACCT 1000520140 837876389 Reference Books & Literature
01-201-000-0000-6348 ACCT 1003940771 FEB 2018 937825341 Software Maintenance Contract
13-012-000-0000-6455 ACCT 1003217934 FEB 2018 837773262 Reference Books & Literature
13-012-000-0000-6455 ACCT 1000551281 837977524 Reference Books & Literature
13-012-000-0000-6455 ACCT 1000551281 FEB 2018 937793076 Reference Books & Literature
Otter Tail County Auditor
STEVE'S SANITATION INC
STEVENS CO SHERIFF'S OFFICE
STOEL RIVES LLP
STRAND HARDWARE & RADIO SHACK
STREICHERS
THIS WEEKS SHOPPING NEWS
csteinba
COMMISSIONER'S VOUCHERS ENTRIESLaw Library Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
4,552.49
15.00
121.28
106.22
771.33
80.21
240.00
25.55
15.00
32.30
32.30
56.68
106.22
771.33
80.21
240.00
25.55
225.00
337.50
337.50
Page 25Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6 Transactions183
7249 THRIFTY WHITE PHARMACY
01-250-000-0000-6432 ACCT 749765 MED CART RENTAL FEB2018 Medical Incarcerated
1 Transactions7249
49008 TIRES PLUS TOTAL CAR CARE
01-201-000-0000-6304 UNIT 1609 OIL CHANGE 106841 Repair And Maintenance
01-201-000-0000-6304 UNIT 1609 OIL CHANGE 107461 Repair And Maintenance
01-201-000-0000-6304 UNIT 1407 OIL CHG/TIRE REPAIR 107541 Repair And Maintenance
3 Transactions49008
1999 TNT REPAIR INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1999
50064 UGSTAD PLUMBING INC
50-399-000-0000-6300 ACCT 103203 INSTALL NEW TOILET 60857 Building And Grounds Maintenance
1 Transactions50064
176 UNITED PARCEL SERVICE
10-301-000-0000-6210 SHIPPER 556562 CONTROL 79W3 0000556562098 Postage & Postage Meter
1 Transactions176
14162 UNLIMITED AUTO GLASS INC
01-149-000-0000-6354 UNIT 77 HWY REPLACE WINDSHIELD 3225 Insurance Claims
1 Transactions14162
3406 VANMIL/ TONYA
01-250-000-0000-6331 MEALS - JAIL CONFERENCE 3/27/18 Meals And Lodging
1 Transactions3406
3706 VIKING COCA-COLA
01-112-000-0000-6404 ACCT 9804282 COLUMBIAN COFFEE 2078067 Coffee Supplies
01-112-000-0000-6404 ACCT 9804282 COLUMBIAN COFFEE 2095544 Coffee Supplies
01-112-000-0000-6404 ACCT 9804282 COLUMBIAN COFFEE 2118031 Coffee Supplies
Otter Tail County Auditor
THOMSON REUTERS - WEST
THRIFTY WHITE PHARMACY
TIRES PLUS TOTAL CAR CARE
TNT REPAIR INC
UGSTAD PLUMBING INC
UNITED PARCEL SERVICE
UNLIMITED AUTO GLASS INC
VANMIL/ TONYA
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18
900.00
336.73
15,965.43
51.70
9,050.09
1,210.00
19.98
1,001.87
583,774.78
225.00
111.73
3,751.87
12,213.56
51.70
9,050.09
1,210.00
19.98
1,001.87
Page 26Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions3706
12465 WASS/DAVID F
01-123-000-0000-6140 PER DIEM 3/8/18 Per Diem
01-123-000-0000-6330 MILEAGE 3/8/18 Mileage
2 Transactions12465
2278 WASTE MANAGEMENT
50-000-000-0120-6853 ACCT 3-85099-73002 0001126-0010-1 MSW BY PASSED EXPENSE LANDFILL
50-000-000-0170-6853 ACCT 3-85099-73002 0001126-0010-1 MSW BY PASSED EXPENSE LANDFILL
2 Transactions2278
13912 WELLS FARGO BANK NA
01-091-000-0000-6271 REF 19240504 MICHELLE L D 262769 Fraud Investigator Expenses
1 Transactions13912
2082 WILKIN CO HIGHWAY DEPT
10-302-000-0000-6350 MAINTENANCE COSTS Maintenance Contractor
1 Transactions2082
52374 WILKIN CO SHERIFF
01-250-000-0000-6390 BOARDING FEB 2018 FEB2018 Board Of Prisioners
1 Transactions52374
8425 WINDELS/LORI
02-219-000-0000-6369 ROLLS FOR TRAINING CLASS 3/14/18 Miscellaneous Charges
1 Transactions8425
2086 ZIEGLER INC
50-000-000-0170-6306 ACCT 6842300 MAINTENANCE SW020102784 Repair/Maint. Equip
1 Transactions2086
Final Total ............185 Vendors 348 Transactions
Otter Tail County Auditor
VIKING COCA-COLA
WASS/DAVID F
WASTE MANAGEMENT
WELLS FARGO BANK NA
WILKIN CO HIGHWAY DEPT
WILKIN CO SHERIFF
WINDELS/LORI
ZIEGLER INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Copyright 2010-2017 Integrated Financial Systems
11:42AM3/22/18 Page 27Audit List for Board
Otter Tail County Auditor
AMOUNT
General Fund Dedicated Accounts
151,201.20 1
13,783.17 2
161,669.12 10
275.00 11
3,736.64 13
150,512.85 14
21,975.00 22
80,621.80 50
583,774.78
NameFundRecap by Fund
General Revenue Fund
Road And Bridge Fund
Human Services
Law Library Fund
Capital Improvement Fund
County Ditch Fund
Solid Waste Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Consent Agenda Items Tuesday, March 27, 2018
Approve the issuance of an On/Off-Sale 3.2 Malt Liquor Licenses to Terry Lee Sjostrom dba
Birchwood Golf Course for the period of issuance date to June 30, 2018, which would be a
transfer of the existing licenses from Brian Evenson and for the period of July 1, 2018 through
June 30, 2018.
From:Heidi Grove
To:Kathy Domholt
Subject:2018 Group Cares Camp
Date:Friday, February 23, 2018 3:41:51 PM
Attachments:Group Cares letter for community partners.pub
Herman Cares Camp Report.pub
Group Cares Flyer - tear offs 2018.pub
Kathy,
Thank you for speaking to me about the upcoming Group Cares Camp coming to Breckenridge. I
have attached our partner letter and a copy of our camp report from the 2016 camp in Herman, MN
to give you an idea of what the camp is about. The Herman camp was smaller, but it made an
amazing impact on the community, volunteers and the families that we served! Below are links to
the Group Cares Camp Foundation and West Central MN Communities Action for additional
information about the program. Currently we are working on getting client applications and
donations to support the camp. However, we will have several opportunities before, during and
after camp that we will need community support. We are very excited to repost that over 250 kids
are currently register for the Breckenridge camp and that should allow us to do 40-50 homes.
I look forward to attending the upcoming board meeting to tell you more about the Cares Camp
coming to our community! It would also be great if someone could attend the upcoming
Community Cares Camp Conversation meeting we are scheduling for March. I will email you an
invite on Monday.
Take a moment to watch the video. The last clip sums up what a camp is about, in less than a
minute.
http://www.wcmca.org/programs/group-cares-camp/
If you go to locations and pricing you can see the Breckenridge camp information.
https://groupmissiontrips.com/trip-types/home-repair/
Thank you for considering helping out with this Awesome Program! Please let me know if you have
any questions or would like additional information.
Heidi
Heidi Grove
Housing Support Specialist
WCMCA, Inc.
411 Industrial Park Blvd
Elbow Lake, MN 56531
Phone: 218-685-4486, Ext. 7033
Direct Line: 218-685-7033
Fax: 218-685-6741
www.wcmca.org
“Be Good To People”
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and
may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited.
If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.
Before
During
Before After
Lakes and Prairies CommuniƟes AcƟon along with West Central MN CommuniƟes
AcƟon is teaming up with Group Cares to help improve homes within 30 miles of
Breckenridge, Minnesota July 22—28, 2018.
We are reaching out to the elderly, disabled, single parents and income eligible
residence. We are excited to transform homes, creaƟng beƩer living condiƟons for
the families!
Below is an example of a project Group Cares has done in the past. If you would like
an applicaƟon to have work done, or to donate to these projects please contact
Sarah at Lakes and Prairies Community AcƟon. Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 Contact Sarah at LPCAP 218‐643‐2888 FREE HOME REPAIR PROGRAM
West Central Minnesota
Communities Action
Heidi Grove
Housing Support Specialist 218-685-7033
www.wcmca.org
&
Lakes & Prairies and West Central Community Action Partnerships Inc., are a 501c3 nonprofit corporation and Equal Opportunity Employer
This July, Lakes & Prairies Community Action is coming together with West Cen-
tral MN Communities Action to partner with Group Cares to assist seniors, per-
sons with disabilities and families suffering financial hardship with minor repair
and maintenance projects in their homes. Scraping and painting of exteriors, some
interior painting, minor repairs to siding and fascia, decking and wheelchair ramps,
weatherproofing, skirting of trailer homes, etc. are typical of the projects that will occur.
Approximately 275 high school youth and their sponsors (one for every 5 students) will
be housed and fed at the Breckenridge High School during the week.
This project works to maintain homes, beautify neighborhoods and promotes eco-
nomic development. There is no cost to the homeowner for material or labor; how-
ever, there is an income limit of 200% of poverty. The homeowner must be present or
have a responsible adult present while the work is being completed (for bathroom breaks
and fellowship with the workers).
Our partner, Group Work Camps Foundation projects a $300,000 to $350,000 econom-
ic impact for our area. All materials (lumber, paint, hardware, gas to travel to
work sites etc.) are purchased locally. Group Cares also contracts with the
Breckenridge Public School to provide the food, cooks, and janitors needed to
house all of the students in the school. Above and beyond the dollars spent, an esti-
mated 200 or more local volunteers will contribute over 4,000 hours of work between
now and the time this project concludes.
Group Cares enlists high school workers from local churches across the country. These
students PAY to attend this week of camp and work on these projects. Camp dates are
July 22 (Sunday arrive) thru July 28 (Saturday morning depart), 2018, with pro-
ject work on Monday thru Friday and will work on 50—60 homes in a 30 mile ra-
dius of Breckenridge on the MN side.
This program is only possible through community partnerships as well as the generous
funding and donations we receive from our communities, corporate sponsors and indi-
viduals. Not only will your donation benefit the families served, but it will also benefit
the cities, county and the volunteers that will be apart of this awesome project!
We would like to thank you in advance for your kind consideration for any assistance
that you might be able to provide.
Lakes & Prairies Community
Action Partnership
Rebecca Johnson
Family & Community Services Director
218-512-1575
Robin Christianson Special Project Coordinator
218-512-1559
Sarah Boesen Self-Sufficiency Advocate
218-643-2888
PO Box 207
227 6th Street North
Breckenridge, MN 56520
www.lakesandprairies.net
Group Cares
https://groupmissiontrips.com/
GROUP CARES CAMP
JUNE 26 ‐ JULY 2, 2016 HERMAN MN
Served 26 Families;
47 Individuals
Painted 24 Homes
(22 Exterior, 2 Interior)
5 Wheelchair Ramps
3 Porches
3 Steps
2 Weatherization
Projects
Several misc. projects
and chore services
We Rise By Lifting Others
During the week over 200 volunteers forming 32 groups worked on 24 homes, doing exterior and interior paint jobs, building decks and
wheelchair ramps, weatherizing homes,
repairing porches and completing many other
home projects. The week made a tremendous
difference for residents and not just because of
the many needed repairs. As one resident
states, “This Group showed so much
compassion, consideration and love. They
have increased my faith further. This week will
remain in our hearts as we will live out our days
in our home remembering. We are truly
appreciative.”
There were many economic benefits to the community as well; volunteers and staff purchased gasoline, food, beverages and other miscellaneous items during their visit. In addi-tion to the 5580 volunteer hours provided to our communities, the mission groups brought with them over 1400 items of food and a $245.00 check that was donated to the Grant County Food Shelf.
Before
After
PROGRAM RESULTS
Helping People, Changing Lives
In addition to the Group
Cares Camp projects,
WCMCA staff and ICW
Crew worked on a few
projects of there own
which included painting
a home and building a
ramp. These projects
along with the Cares
Camp brought over
$19,000 in materials to
our communities that
helped families in need.
WCMCA
Staff Project
Otter Tail County Probation Annual Report 2017 Page 1 of 23
JUVENILE OFFENSES 2017 DELINQUENT AND PETTY OFFENSES
OFFENSE MALE FEMALE TOTAL ALCOHOL OFFENSE 14 7 21
ANIMAL CRUELTY 1 0 1 ASSAULT 6 2 8
BURGLARY 3 2 5 CONTROLLED SUBSTANCE CRIME 3 0 3
CRIMINAL DAMAGE TO PROPERTY 4 4 8 CRIMINAL SEXUAL CONDUCT 5 0 5
CRIMINAL VEHICULAR OPERATION 1 0 1 CURFEW 4 8 12
DISORDERLY CONDUCT 9 0 9 DOMESTIC ASSAULT 7 3 10
DRINK AND DRIVE 3 0 3 FALSE FIRE ALARM 1 0 1
FALSE NAME TO POLICE 0 1 1 FIREWORKS 0 1 1
FLEE POLICE 1 0 1 INTERFERE WITH 911 CALL 1 0 1
OBSTRUCTING LEGAL PROCESS 6 2 8 OPEN BOTTLE 1 0 1
POSSESSION OF DRUG PARAPHERNALIA 7 3 10 POSSESSION OF MARIJUANA 10 1 11
RECEIVE STOLEN PROPERTY 3 0 3 TAMPER WITH MOTOR VEHICLE 1 1 2
THEFT (MISDEMEANOR) 22 8 30 THEFT (GROSS MISDEMEANOR) 1 0 1
THEFT OF MOTOR VEHICLE 1 1 2 TOBACCO OFFENSE 13 7 20
TRESPASS 7 0 7 WEAPONS OFFENSE 2 0 2
________ ________ ________
TOTAL 2017 137 51 188
======== ======== ======== TOTAL 2016 134 69 203
TOTAL 2015 155 67 222
Otter Tail County Probation Annual Report 2017 Page 2 of 23
JUVENILE OFFENSES 2007 - 2017 DELINQUENT AND PETTY OFFENSES
0
50
100
150
200
250
300
Male
Female
Otter Tail County Probation Annual Report 2017 Page 3 of 23
JUVENILE OFFENSES 2017 TRAFFIC
OFFENSE MALE FEMALE TOTAL
CARELESS DRIVING 1 0 1
DRIVING AFTER REVOCATION 1 0 1
NO DRIVER’S LICENSE 5 2 7
NO INSURANCE 1 0 1
MISCELLANEOUS TRAFFIC OFFENSES 3 1 4
________ ________ ________
TOTAL 2017 11 3 14 ======== ======== ========
TOTAL 2016 19 6 25
TOTAL 2015 10 1 11
Otter Tail County Probation Annual Report 2017 Page 4 of 23
JUVENILE OFFENSES 2006 - 2017 TRAFFIC
0
5
10
15
20
25
30
35
40
Male
Female
Otter Tail County Probation Annual Report 2017 Page 5 of 23
TOP TEN JUVENILE OFFENSES 2017
OFFENSE MALE FEMALE TOTAL
THEFT (MISDEMEANOR) 22 8 30
ALCOHOL OFFENSE 14 7 21
TOBACCO 13 7 20
CURFEW 4 8 12
POSSESS MARIJUANA 10 1 11
POSSESS PARAPHERNALIA 7 3 10
DISORDERLY CONDUCT 9 0 9
OBSTRUCT LEGAL PROCESS 6 2 8
CRIMINAL DAMAGE TO PROPERTY 4 4 8
ASSAULT 6 2 8
Otter Tail County Probation Annual Report 2017 Page 6 of 23
JUVENILE OFFENDER AGE REPORT 2017
AGE MALE FEMALE TOTAL
TEN 1 0 1
ELEVEN 1 0 1
TWELVE 5 2 7
THIRTEEN 5 6 11
FOURTEEN 12 1 13
FIFTEEN 14 8 22
SIXTEEN 15 12 27
SEVENTEEN 21 1 22 ________ ________ ________
TOTALS 2017 74 30 104
JUVENILE OFFENDER RACE REPORT 2017
AGE MALE FEMALE TOTAL
WHITE 65 29 94
HISPANIC 2 0 2
BLACK 4 0 4
AMERICAN INDIAN 1 1 2
ASIAN 2 0 2 ________ ________ ________
TOTALS 2017 74 30 104
Otter Tail County Probation Annual Report 2017 Page 7 of 23
JUVENILE CHARGES 2017 DELINQUENT/PETTY/TRAFFIC
TYPE MALE FEMALE TOTAL
DELINQUENT OFFENSES 40 10 50
PETTY OFFENSES 97 41 138
TRAFFIC 11 3 14
________ ________ ________
TOTAL 2017 148 54 202 ======== ======== ========
TOTAL 2016 153 75 228
TOTAL 2015 165 68 233
JUVENILES PLACED ON PROBATION 2017*
TYPE MALE FEMALE TOTAL
PETTY MISDEMEANOR 5 9 14
MISDEMEANOR 52 16 68
GROSS MISDEMEANOR 7 2 9
FELONY 10 3 13
________ ________ ________
TOTAL 2017 74 30 104 ======== ======== ========
TOTAL 2016 81 36 117
TOTAL 2015 92 37 126
*Unduplicated Offenders Placed on Probation
Otter Tail County Probation Annual Report 2017 Page 8 of 23
JUVENILE SOURCE OF OFFENDERS REPORT
2017
SOURCE OF CLIENT MALE FEMALE TOTAL BECKER COUNTY SHERIFF’S OFFICE 3 0 3
BATTLE LAKE POLICE DEPARTMENT 1 2 3 CROW WING COUNTY SHERIFF’S OFFICE 0 3 3
FERGUS FALLS POLICE DEPARTMENT 66 23 89 HENNING POLICE DEPARTMENT 1 1 2
HUBBARD COUNTY SHERIFF’S OFFICE 1 1 2 MARSHALL COUNTY SHERIFF’S OFFICE 1 0 1
MILLE LACS COUNTY SHERIFF’S OFFICE 1 0 1 MN HIGHWAY PATROL 3 1 4
NEW YORK MILLS POLICE DEPARTMENT 1 0 1 OTTER TAIL COUNTY SHERIFF’S OFFICE 24 4 28
PARKERS PRAIRIE POLICE DEPARTMENT 1 0 1 PELICAN RAPIDS POLICE DEPARTMENT 1 0 1
PERHAM POLICE DEPARTMENT 4 2 6 STATE OF NORTH DAKOTA 1 0 1
TODD COUNTY SHERIFF’S OFFICE 1 3 4 WADENA COUNTY SHERIFF’S OFFICE 1 0 1
WILKIN COUNTY SHERIFF’S OFFICE 2 0 2 WRIGHT COUNTY SHERIFF’S OFFICE 0 1 1
________ ________ ________ TOTAL 2017 113 41 154
======== ======== ========
TOTAL 2016 111 54 165
TOTAL 2015 124 48 172
Otter Tail County Probation Annual Report 2017 Page 9 of 23
CHEMICAL AWARENESS PROGRAM (CAP) 2017 JUVENILES
AGE MALE FEMALE TOTAL
12 0 0 0
13 0 0 0 14 3 2 5
15 0 3 3 16 2 5 7
17 3 7 10 18 8 0 8
________ ________ ________ TOTAL 2017 16 17 33 ======== ======== ========
TOTAL 2016 26 17 43
TOTAL 2015 28 20 48
JUVENILES REFERRED BY CITY THEY LIVE IN
BATTLE LAKE 1 CAMPBELL 1
CLITHERALL 1 ERHARD 1
FERGUS FALLS 13 FRAZEE 1
HENNING 3 NEW YORK MILLS 1
PARKERS PRAIRIE 1 PELICAN RAPIDS 1
PERHAM 6 RICHVILLE 1
SEBEKA 1 UNDERWOOD 1
_____ TOTAL 33
*Tobacco offenses attend the CAP class after October 2010.
Otter Tail County Probation Annual Report 2017 Page 10 of 23
THEFT CLINIC PROGRAM 2017
AGE MALE FEMALE TOTAL
10 0 0 0 11 0 0 0
12 0 0 0 13 2 0 2
14 1 1 2 15 2 0 2
16 2 0 2 17 4 3 7
18 1 0 1 ________ ________ ________
TOTAL 2017 12 4 16
======== ======== ========
TOTAL 2016 15 7 22
TOTAL 2015 14 9 23
JUVENILES REFERRED BY CITY THEY LIVE IN
FERGUS FALLS 9
PARKERS PRAIRIE 1 PELICAN RAPIDS 2
RICHVILLE 2 ROTHSAY 1
WAHPETON 1 ______ TOTAL 16
Otter Tail County Probation Annual Report 2017 Page 11 of 23
ADULT OFFENSES PLACED UNDER SUPERVISION 2017
OFFENSE MALE FEMALE TOTAL ALCOHOL OFFENSE 0 1 1
ASSAULT 7 2 9 ASSAULT (DOMESTIC) 46 7 53
BURGLARY 1 0 1 CHILD ENDANGERMENT 1 1 2
CRIMINAL DAMAGE TO PROPERTY 7 4 11 CRIMINAL SEXUAL CONDUCT 3 0 3
DEFRAUD INNKEEPER 1 0 1 DISORDERLY CONDUCT 16 9 25
DRIVING AFTER REVOCATION/CANCELLATION 12 3 15 DRUGS IN THE FIFTH DEGREE 22 10 32
DWI* 140 57 197 FAIL TO NOTIFY OF PERSONAL INJURY 1 0 1
FALSE NAME TO POLICE 3 3 6 FALSE REPORT CRIME 1 0 1
FINANCIAL TRANSACTION CARD FRAUD 1 1 2 FLEE POLICE 3 0 3
HUNTING PROTECTED BIRDS 1 0 1 IGNITION INTERLOCK VIOLATION 1 0 1
INDECENT EXPOSURE 1 0 1 INTERFERE WITH 911 CALL 2 0 2
ISSUE DISHONORED CHECKS 2 1 3 MALICIOUS PUNISHMENT OF A CHILD 3 0 3
OBSTRUCT LEGAL PROCESS 2 0 2 POSSESS PISTOL WITHOUT PERMIT 1 0 1
POSSESSION OF MARIJUANA 1 0 1 POSSESSION OF PARAPHERNALIA 3 0 3 POSSESSION OF SYRINGES 0 2 2 RECKLESS HANDLING OF FIREARM 1 0 1
REFUSE TO SUBMIT TO TESTING 11 3 14 SOCIAL HOST ORDINANCE 1 0 1
THEFT (GROSS MISDEMEANOR) 0 1 1
THEFT (MISDEMEANOR) 6 5 11 TOXIC SUBSTANCES USED FOR INTOXICATION 1 0 1 TRAFFIC (MISDEMEANOR) 15 2 17
TRESPASS 1 1 2 UNDERAGE DRINK/DRIVE 1 0 1 VIOLATE NO CONTACT ORDER 2 1 3 VIOLATION OF HARASSMENT/RESTR ORDER 4 2 6
VIOLATION OF ORDER FOR PROTECTION 13 0 13 WEAPONS OFFENSE 1 0 1
________ ________ ________
TOTAL 2017 339 116 455
======== ======== ========
TOTAL 2016 207 76 283
TOTAL 2015 256 83 339
*Includes DWI Court Offenders
Otter Tail County Probation Annual Report 2017 Page 12 of 23
ADULT SOURCE OF OFFENDERS REPORT
2017
SOURCE OF CLIENT MALE FEMALE TOTAL
BATTLE LAKE POLICE DEPARTMENT 1 1 2 BECKER COUNTY SHERIFF’S OFFICE 4 3 7
BELTRAMI COUNTY SHERIFF’S OFFICE 1 1 2 CARVER COUNTY SHERIFF’S OFFICE 0 1 1 CLEARWATER COUNTY SHERIFF’S OFFICE 1 0 1 FERGUS FALLS POLICE DEPARTMENT 80 39 119
FRAZEE POLICE DEPARTMENT 1 0 1 GRANT COUNTY SHERIFF’S OFFICE 1 1 2
HENNEPIN COUNTY SHERIFF’S OFFICE 2 1 3 KANABEC COUNTY SHERIFF’S OFFICE 1 0 1
MN DNR 1 0 1 MN HIGHWAY PATROL 36 7 43
NEW YORK MILLS POLICE DEPARTMENT 8 2 10 NOBLES COUNTY SHERIFF’S OFFICE 1 0 1
OLMSTAD COUNTY SHERIFF’S OFFICE 1 0 1 OTTER TAIL COUNTY SHERIFF’S OFFICE 136 44 180
PARKERS PRAIRIE POLICE DEPARTMENT 1 1 2 PELICAN RAPIDS POLICE DEPARTMENT 10 3 13
PERHAM POLICE DEPARTMENT 16 7 23 POPE COUNTY SHERIFF’S OFFICE 1 0 1
RAMSEY COUNTY SHERIFF’S OFFICE 1 0 1 SHERBURNE COUNTY SHERIFF’S OFFICE 0 1 1
ST LOUIS COUNTY SHERIFF’S OFFICE 0 1 1 STATE OF NORTH DAKOTA 2 1 3
STEARNS COUNTY SHERIFF’S OFFICE 1 1 2 WADENA COUNTY SHERIFF’S OFFICE 1 0 1
WILKIN COUNTY SHERIFF’S OFFICE 2 1 3 ________ ________ ________ TOTAL 2017 310 116 426
Otter Tail County Probation Annual Report 2017 Page 13 of 23
DWI COURT 2017
OFFENSE MALE FEMALE TOTAL
DWI IN THE FIRST DEGREE (FELONY) 7 2 9 DWI IN THE SECOND DEGREE (GROSS MISD) 16 10 26
DWI IN THE THIRD DEGREE (GROSS MISD) 1 2 3 REFUSE TO TEST 1 0 1
TOTAL 2017 25 14 39
AGE OF OFFENDER: 20-29 10 2 12
30-39 7 6 13 40-49 3 2 5
50-59 3 3 6 60-69 1 0 1
70-79 1 1 2 ______ ______ ______
25 14 39
GRADUATION FROM DWI COURT PROGRAM: 9 4 13
UNSUCCESSFUL TERMINATION: 2 1 3
CITY OF RESIDENCE BATTLE LAKE 1 CLITHERALL 1
DALTON 2 DENT 1
ELIZABETH 1 ERHARD 2
FERGUS FALLS 21 HENNING 1
NEW YORK MILLS 3 PELICAN RAPIDS 2 PERHAM 3 WADENA 1
______ 39
AVERAGE DWI COURT PARTICIPANT STARTING THE PROGRAM: MALE FEMALE
DWI COURT REFERRAL OFFENSE GROSS MISD GROSS MISD NUMBER OF DWI’S 2.48 1.43
AGE 39.75 40.21 EMPLOYMENT STATUS FULL-TIME FULL-TIME
MARITAL STATUS SINGLE DIVORCED NUMBER OF CHILDREN 1.28 1.87
Otter Tail County Probation Annual Report 2017 Page 14 of 23
PRE-TRIAL RELEASE SUPERVISION 2017
PRE-TRIAL RELEASE SUPERVISION MALE FEMALE TOTAL REMOTE ELECTRONIC ALCOHOL MONITORING 72 27 99
CONDITIONAL RELEASE CASES 3 1 4
18/% of the electronic monitoring cases and 50% of conditional release cases resulted in violation reports by Probation Officers.
PRIMARY OFFENSES CHARGED:
DOMESTIC ASSAULT 1 0 1 DRIVING AFTER CANCELLATION 1 0 1
DRUGS IN THE FIFTH DEGREE 1 0 1 DUI IN THE SECOND DEGREE 28 11 39
DUI IN THE THIRD DEGREE 42 15 57 REFUSE TO SUBMIT TO TESTING 2 2 4
______ ______ ______
75 28 103
AGE OF OFFENDER: MALE FEMALE TOTAL
18-29 24 8 32 30-39 20 7 27
40-49 13 2 15 50-59 12 9 21
60+ 6 2 8 ______ ______ ______
75 28 103
Otter Tail County Probation Annual Report 2017 Page 15 of 23
ADULT OFFENDER AGE REPORT 2017
AGE MISD GROSS MISD TOTAL
18 – 20 21 18 39 21 – 30 53 75 128
31 – 40 46 61 107 41 – 50 28 41 69
51 – 60 23 16 39
61+ 7 12 19 ________ ________ ________ TOTALS 2017 178 223 401
ADULT OFFENDER RACE REPORT
2017
TYPE MISD GROSS MISD TOTAL
ASIAN 1 1 2
WHITE 154 189 343
HISPANIC 1 10 11
BLACK 11 17 28
AMERICAN INDIAN 11 6 17
TOTAL 2017 178 223 401
TOTAL 2016 102 155 257
TOTAL 2015 123 164 287
Otter Tail County Probation Annual Report 2017 Page 16 of 23
OTTER TAIL COUNTY PRE-TRIAL BAIL EVALUATIONS
2017
MALE FEMALE TOTAL PRE-TRIAL BAIL EVALUATIONS 102 26 128
COMPLETED 2016 75 31 106
OFFENSES REQUIRING JUDICIAL REVIEW
ASSAULT IN THE FIFTH DEGREE 10 DOMESTIC ASSAULT 84
INTERFERE WITH 911 CALL 2 VIOLATION OF NO CONTACT ORDER 9
VIOLATION OF ORDER FOR PROTECTION 9 VIOLATION OF HARASSMENT/RESTRAINING ORDER 14
______ 128
OTTER TAIL COUNTY DRIVERS LICENSE REINSTATEMENT PROGRAM 2017
MALE FEMALE TOTAL
COURT REFERRALS TO PROBATION 2 0 2
0 Defendants chose not to participate in the Driver’s License Program.
0 Received Driver’s License. (Were not eligible through the DMV to obtain driver’s license)
Otter Tail County Probation Annual Report 2017 Page 17 of 23
OTTER TAIL COUNTY PROBATION PROGRAMS FOR 2017
JUVENILE OUT-OF-HOME PLACEMENTS:
Out-of-Home Placements: 37 (2016 = 45; 2015 = 52)
Juvenile Sex Offender Specific Treatment: 5 (2016 = 4; 2015 = 3)
Shelter Care Placements: 12 (2016 = 12; 2015 = 14)
Juveniles Held in Secure Detention: 94 (2016 = 75; 2015 = 76)
Average Number of Days Held in Secure Detention: 16.55 (2016 = 10.87; 2015 = 8.86)
Cost of Out of-Home Placements: $822,818.36 (2016 = $968,999.46; 2015 = $1,025,449.31)
Cost of Secure Detention: $242,968.34 (2016 = $228,205.55; 2015 = $199,002.96)
FINES:
Total Number of Juveniles Fined: 150 (2016 = 177; 2015 = 158)
Total Amount of Juvenile Fines Assessed: $11,794.00 (2016 = $12,220.00; 2015 = $11,495.00)
Total Amount of Juvenile Fines Collected: $4,990.00
A total of $4,287.00 in fines was worked off through community service work.
RESTITUTION:
Total Number of Juveniles ordered to pay restitution: 22
Total Amount of Restitution Ordered: $11,644.00
Total Amount of Restitution Paid: $12,086.00* *Some restitution was credited to older files.
Otter Tail County Probation Annual Report 2017 Page 18 of 23
OTTER TAIL COUNTY PROBATION PROGRAMS FOR 2017 (CONTINUED)
JUVENILE RESTITUTION WORK PROGRAM: Number of Juveniles Referred to Program: 11
Number of Hours Worked: 312.50
Amount Paid Out to Victims: $2,500.00
PROBATION RESTRUCTURE/MODIFICATION 2017
Number of Probation Case Modifications approved: 3 (2016 = 0, 2015 = 1)
Additional Community Service Hours Imposed: 24 (2016 = 0, 2015 = 0)
Additional Chemical Dependency Evaluations Assigned: 0 (2016 = 0, 2015 = 0)
Additional Random Urinalysis Testing Authorized: 0 (2016 = 0, 2015 = 0) COMMUNITY SERVICE:
139 Juveniles: 2,749 Community Service Work Hours Assigned
1,268 Community Service Work Hours Completed in Otter Tail County 386 Community Service Work Hours Completed in Other Counties
36 Adults: 2,245 Community Service Work Hours Assigned
1,434 Community Service Work Hours Completed in Otter Tail County 91 Community Service Work Hours Completed in Other Counties
A total of 4,994.0 community service work hours were assigned during 2017. A total of
2,702.0 community service work hours were supervised in Otter Tail County worksites. A total of 477 community service work hours were supervised for Otter Tail County by another county.
(2016 = 6,607.0 hours assigned; 2015 = 7,140.0 hours assigned)
Department of Corrections Community Service Work Supervised by Otter Tail County Community Service Specialist:
3 Adults: 469 Community Service Work Hours Assigned
290 Community Service Work Hours Completed in Otter Tail County DISTRICT COURT REFERRALS:
Pre-Sentence Investigations Conducted: 8 (2016 = 9; 2015 = 9)
Gross Misdemeanor Bond Studies: 0 (2016 = 1; 2015 = 1)
Domestic Abuse Investigations: 79 (2016 = 82; 2015 = 92)
Accepted into Misdemeanant Diversion Program: 1 (2016 = 8; 2015 = 4)
Otter Tail County Probation Annual Report 2017 Page 19 of 23
PROBATION SUPERVISION FEES 2017
Amount Amount Amount Collection
Assessed Waived Collected Rate Adult Gross Misdemeanor Supervision Fees $14,400.00 $2,300.00 $7,997.00
Adult Misdemeanor Supervision Fees 9,000.00 1,350.00 3,625.00 Adult Transfer-In Gross Misdemeanor Supervision Fees 1,400.00 400.00 600.00
Adult Transfer-In Misdemeanor Supervision Fees 750.00 150.00 900.00 Adult Transfer Out Fees 2,700.00 300.00 1,200.00
Community Service Work Supervision Fees 700.00 50.00 300.00 Driver’s License Reinstatement Fees 100.00 0 0
DWI Court 900.00 0 1,400.00 Pre-Trial Conditional Release Fees 12,000.00 150.00 11,225.00
Adult Informal, Unsupervised Probation Fees 6,950.00 450.00 8,550.00 Misdemeanor Diversion Fees 50.00 0 0
Juvenile Petty Offender Fees 1,725.00 200.00 1,275.00 Juvenile Delinquency Fees (Findings Withheld) 450.00 0 375.00
Juvenile Delinquency Fees – Felony 1,600.00 200.00 800.00 Juvenile Delinquency Fees – Gross Misdemeanor 150.00 150.00 225.00
Juvenile Delinquency Fees – Misdemeanor 1,150.00 200.00 445.00 Positive UA Confirmation 2,601.00 0 546.00
________ ________ ________ $56,626.00 $5,900.00 $39,643.00
80.43%
*Some payments were credited to older files.
Otter Tail County Probation Annual Report 2017 Page 20 of 23
Otter Tail County Probation Adult – Juvenile Annual Intakes
ADULTS JUVENILES TOTALS 1999 147 364 511
2000 175 308 483
2001 240 354 594
2002 262 357 619
2003 265 326 591
2004 253 332 585 2005 258 267 525 2006 265 279 544
2007 269 269 527 2008 250 179 429
2009 251 220 471 2010 235 189 424 2011 265 142 407
2012 212 154 366 2013 264 147 411
2014 2015 2016
2017
297 302 262
414
143 150 144
135
440 452 391
549
Otter Tail County Probation Annual Report 2017 Page 21 of 23
2017 Annual Intakes
Juveniles: 135 Number Drug/Alcohol related: 33 Percentage: 24.44% Adults: 414 Number Drug/Alcohol related: 305 Percentage: 73.67%
Otter Tail County Probation Adult – Juvenile Annual Intakes
0
100
200
300
400
500
600
700
Adults Juveniles Totals
Otter Tail County Probation Annual Report 2017 Page 22 of 23
Month-End Caseload
2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 JANUARY 426 435 399 361 361 380 366 360 407 389 376 324 322 341 389 384 318 FEBRUARY 421 409 406 353 368 395 355 363 403 375 362 327 314 335 375 396 327 MARCH 420 397 400 375 356 400 382 354 397 385 372 330 305 320 345 382 312 APRIL 430 390 401 373 347 379 371 360 426 389 371 326 312 328 333 364 319 MAY 439 383 399 382 357 392 377 360 416 374 381 324 321 321 335 356 322
JUNE 448 386 414 360 347 382 382 359 400 356 354 317 321 333 320 350 336 JULY 466 397 430 371 348 357 372 358 395 352 339 317 294 324 323 363 337 AUGUST 476 408 427 384 336 361 359 360 376 334 352 315 309 330 331 379 327 SEPTEMBER 481 413 407 361 345 352 349 362 370 345 380 318 302 335 313 383 329 OCTOBER 472 428 405 369 348 358 358 353 364 368 373 340 319 344 333 380 344 NOVEMBER 497 430 400 392 353 360 375 360 357 371 389 353 313 347 336 392 353
DECEMBER 517 430 424 391 362 351 379 368 365 373 386 362 307 338 336 406 354 AVERAGE MONTHLY CASELOAD 458 409 409 373 352 372 369 360 390 368 370 329 312 333 339 378 332
Otter Tail County Probation Annual Report 2017 Page 23 of 23
0
100
200
300
400
500
600
Adult-Juvenile Average Monthly Caseload
Otter Tail County Probation Annual Report 2017 Page 25 of 23
Otter Tail County Probation Program Description
Page 1 of 12
MISSION STATEMENT
Promoting Community Safety, Aiding Victim Reparation and
Maintaining Offender Accountability.
Values: R.E.S.T.O.R.E. our Community
Respect: We value respect and personal wellness for ourselves,
each other and all members of our community;
Evidence-based Practices: We value integration of evidence-based
practices that produce measurable outcomes and offender
accountability;
Safety: We value and strive for a safe community;
Teamwork: We value teamwork and cooperation through
partnerships with all justice and community stakeholders;
Opportunity: We value opportunities for offender rehabilitation,
victim restoration and maximizing employee potential;
Restitution: We value victim restoration and are sensitive to the
impact of crime;
Ethics: We value accountability, diversity, professionalism and a
strong work ethic. We perform our duties with integrity and
possess a skillset unique to our profession.
Otter Tail County Probation Program Description
Page 2 of 12
OTTER TAIL COUNTY:
Otter Tail County is in the Seventh Judicial District. It has a total of 2,225 square miles,
of which 1,972 square miles are land and 252 square miles are covered by water. Otter
Tail County contains over 1,000 lakes and streams and two Minnesota State Parks.
Fergus Falls is the county seat and there are 62 townships in Otter Tail County. The
County is named for Otter Tail Lake and the Otter Tail River.
REPORTABILITY:
Otter Tail County Probation reports to:
1.District Court Judges serving Otter Tail County.
2.Otter Tail County Board of Commissioners.
3.Minnesota Department of Corrections.
4.Otter Tail County Community Services Division Director.
5.Otter Tail County Probation Advisory Committee.
The District Court Judges chambered in Otter Tail County include:
1.Judge Waldemar B. Senyk
2. Judge Barbara R. Hanson
3. Judge Sharon G. Benson
The Otter Tail County Board of Commissioners includes:
1. Douglas A. Heubsch, First District Commissioner
2.Wayne D. Johnson, Second District Commissioner
3. John D. Lindquist, Third District Commissioner
4. Roger D. Froemming, Fourth District Commissioner
5.Lee R. Rogness, Fifth District Commissioner
The Otter Tail County Probation Advisory Committee currently includes:
1.Scott Bjerke, Perham, Minnesota, First District;
2.Chet Nettestad, Pelican Rapids, Minnesota, Second District;
3. Hans Ronnevik, Carlisle, Minnesota, Third District;
4. Christopher Watson, Parkers Prairie, Minnesota, Fourth District;
5.Randy Synstelien, Fergus Falls, Fifth District.
6.Michelle Eldien, Otter Tail County Attorney (Ex-Officio member)
Otter Tail County Probation Program Description
Page 3 of 12
Otter Tail County Probation Staff
Fergus Falls Office – 121 W. Junius, Fergus Falls, MN 56537 Tele: (218) 998-8500
Desta K. Lutzwick, Director
Joannie T. Gontarek Career Agent Adult and Juvenile Caseload. Fergus
Falls, Elizabeth, Erhard, Edwards, Pelican
Rapids, and Rothsay
Tonya L. Bergren Career Agent Adult and Juvenile Caseload. Fergus Falls
Melissa M. Jensen Agent Adult and Juvenile Caseload. Fergus
Falls, Dalton, Ashby, Underwood, Battle
Lake, Clitherall, and Maine.
Hallie C. Metcalf Senior Agent DWI Court Probation Officer. All Otter
Tail County
Michael A. Elias Assistant Probation Officer Pre-Trial Bail Evaluations
Jeffrey M. Gontarek Community Service Specialist Community Service Work. All Otter Tail
County
Robert W. Emerson Surveillance Officer DWI Court Surveillance. All Otter Tail
County
Amy J. Kampa Administrative Specialist
John A. Storeim Administrative Assistant
Judi S. Knick Administrative Assistant
New York Mills Office – 118 N. Main, New York Mills, MN 56567 Tele: (218) 385-5490
Mindy J. Sachs Career Agent Adult and Juvenile Caseload. New York
Mills, Perham, Pelican Rapids, Richville,
Dent, Vergas, Frazee, Butler, Sebeka,
Basswood, Amor, Hillview, Detroit
Lakes.
Kyle T. Johnson Senior Agent Adult and Juvenile Caseload. Perham,
New York Mills, Bluffton, Ottertail, Deer
Creek, Henning, Vining, Parkers Prairier,
Wadena, Urbank, Almora, Bertha, Hewitt.
Kari J. Bergland Administrative Assistant
Otter Tail County Probation Program Description
Page 4 of 12
JUVENILE SERVICES:
Otter Tail County Probation Officers are responsible for supervising all juvenile
probation cases assigned by the Otter Tail County District Court and Minnesota
Department of Corrections. Specific caseload responsibilities include: investigation and
preparation of pre-disposition investigations; monitoring offender compliance with Court-
ordered conditions; casework documentation; completion of all necessary adjustment and
discharge reports; completing restitution investigations and coordinating restitution
payments through the District Court Administrator’s Office; supervision of all Court
assigned community service work. Probation Officers are also responsible for the
promotion of public relations and community awareness of the juvenile justice system
and to work as a liaison to other boards, associations, or agencies.
Community Services Work Program:
Otter Tail County Probation has community service work sites for juvenile offenders
throughout Otter Tail County. These work sites have been recruited and are continually
monitored by a Community Service Specialist. Community service work sites for
juveniles offer a varied degree of work experiences that allow the juveniles to provide a
service to their community. During 2017, 139 juveniles were assigned 2,749 community
service hours under the supervision of Otter Tail County Probation.
Electronic Surveillance Program:
Otter Tail County Probation utilizes electronic surveillance equipment for juveniles as an
alternative to detention. Probation Officers make recommendations to the District Court
regarding the appropriateness of releasing a juvenile on electronic monitoring to his/her
parent or guardian’s custody pending further hearing or disposition.
When ordered by the Court, Otter Tail County Probation facilitates the hookup and
operation of the monitoring device. Juveniles and their families are responsible for the
per diem fee assessed for cost of the program.
Restitution Programs:
Otter Tail County Probation has generally been responsible for coordinating restitution
investigations with the Otter Tail County Attorney’s Office Victim/Witness Coordinator.
Probation Officers assist in identifying the victims of juvenile offenses and conducting
restitution investigations, which ultimately result in recommendations to the District
Court regarding juvenile restitution issues. Probation Officers monitor and enforce
restitution payments as ordered by the District Court in all juvenile matters involving
supervised probation.
Otter Tail County Probation will operate a Juvenile Restitution Work Program in 2018.
Otter Tail County has set aside $2,500.00 in juvenile restitution funds for juveniles who
Otter Tail County Probation Program Description
Page 5 of 12 have been ordered by the Otter Tail County District Court to pay financial restitution to
victims of offenses for losses they have suffered to their person and/or property.
Juveniles are assessed for restitution program eligibility and all money earned for work
performance is paid to their respective victim(s).
CAP (Chemical Awareness Program)
Otter Tail County offers a Chemical Awareness Program through MBP Awareness. This
program is presented by a licensed addiction and dependency counselor. The CAP class
offers information to first or second time juvenile offenders who have possessed or
consumed a chemical substance in violation of law. Information covers alcohol, tobacco
and other chemical use. Offenders discuss the legal, social, financial, family and mental
health impact of chemical use and addiction. Program cost to offender: $75.00.
Theft Clinic
The Theft Clinic is a behavioral based program for juveniles who have been involved
with, accused of, or convicted of a theft offense. This program is an instructor lead
course offered in a classroom-like setting with assessments completed in verbal and
written form.
The program’s purpose/goal for each individual:
• To take ownership for one’s actions/behavior as it relates to their offense;
• To understand the cause, effect, and consequences of committing a theft offense;
• Identify how their actions affect the people they stole from;
• Learn that theft is an at-risk behavior that would continue to develop into an
increased level of risk-taking behaviors that may have an increased level of
consequences;
• Identify how theft offenses may affect their future as well as their family.
Juvenile Transportation Assistance Program
Assistance for juvenile offenders Court-ordered to perform community service work who
need transportation to and from their assigned community service worksite is available
upon request. Transportation is provided by Transit Alternatives in Fergus Falls. The
Community Service Work Specialist and the assigned Probation Officer will review the
information to determine appropriateness of the request and make the referral.
Coming Soon:
Strong Teens – Cognitive Skills Program for Juveniles
This is a program designed to teach social and emotional skills, promote resilience,
strengthen assets and increase coping skills for males and females ages 13 – 17. The
program is aimed at both prevention and early intervention for at-risk youth. The
program will be offered through Solutions Behavioral Healthcare in Fergus Falls.
The program is in the process of securing funding for a potential start date of April 1,
2018.
Otter Tail County Probation Program Description
Page 6 of 12
ADULT SERVICES:
The Otter Tail County Probation Officers adult caseload responsibilities include:
supervision of all Court assigned adult Misdemeanor and Gross Misdemeanor offenders,
which includes preparation of domestic abuse investigations, pre-sentence investigations,
direct supervision of probation cases, individual counseling and casework documentation,
including completion of all required reports.
Pre-Trial Bail Evaluations:
Otter Tail County Probation completes Pre-Trial Bail Evaluations on in-custody
defendants who have been charged with an offense that is considered a misdemeanor or
gross misdemeanor level “crime of violence” in Minnesota.
The Pre-Trial Bail Evaluation is completed prior to the defendant’s initial appearance in
Court. The evaluation contains information about the defendant that is helpful to the
District Court Judge in determining the defendant’s risk to him/herself or the community.
Bond Studies:
Otter Tail County Probation Officers are directed by the District Court to conduct Bond
Studies on Gross Misdemeanor and Misdemeanor offenders. Officers are responsible for
completing those investigations in a timely fashion and reporting their findings directly to
the Court. The purpose of the Bond Study is to provide the District Court with
information necessary to set effective conditions of release.
Electronic Surveillance Program:
Otter Tail County Probation Officers administer an electronic surveillance program to be
used by the District Court as an alternative to sentencing offenders to jail. Probation
Officers receive referrals from the District Court, then meet with the offender to verify
the offender’s willingness and appropriateness for electronic monitoring. Offenders who
participate in the electronic monitoring program must pay a per diem fee prior to the
starting date of the monitoring program. The Probation Officer supervises the client’s
progress during the electronic monitoring program and completes the termination process
upon the offender’s completion of his/her conditions of release or sentence.
Community Work Services Program:
A Community Service Specialist coordinates a community service program for adult
offenders. The Community Service Specialist develops local community service work
sites and is responsible for monitoring the progress of adult offender referrals and
verifying completion of assigned community service work. During 2017, 36 adults were
assigned 2,245 hours of Community Service under the supervision of Otter Tail County
Probation.
Otter Tail County Probation Program Description
Page 7 of 12
Diversion Program:
Otter Tail County Probation operates a Misdemeanor Diversion Program for adult
offenders. The Misdemeanor Diversion Program is directed at first time non-violent
Misdemeanant offenders. Upon Court referral, the Probation Officer conducts a
background check of the Defendant and, provided there are no prior criminal convictions
or pending offenses, the offender will sign a Misdemeanor Diversion Contract. The
Misdemeanor Diversion Contract will run for a 90-day period and will contain general
and specific terms. The offender is expected to pay $100.00 Court costs, plus Law
Library Fee, as well as comply with all of the conditions of the Diversion Contract during
the 90-day period. If the offender completes the contract, the Court will dismiss the
Misdemeanor offense for which he was referred to the Diversion Program and no formal
conviction will be entered into the Court record.
Remote Electronic Alcohol Monitoring Grant:
Otter Tail County received a Remote Electronic Alcohol Monitoring Grant in the amount
of $12,000.00 from the Minnesota Department of Corrections for FY2018. This grant
will cover 50% of the cost of electronic home monitoring for qualifying adults charged
with or convicted of a DWI offense. The balance of the costs of electronic monitoring
will be paid by the adult receiving the service.
Adults who are ordered by the Court to abstain from the use of alcohol are determined to
be eligible for the grant if they qualify financially for State Public Defender services.
Adults are monitored daily for any alcohol use through the electronic monitoring
program.
Drivers License Reinstatement Program
Otter Tail County Probation has developed a Drivers License Reinstatement Program.
The purpose of this program is to assist individuals who have been charged with a
qualifying driving offense and need assistance in achieving the reinstatement of their
driving privileges through the Minnesota Department of Public Safety. Individuals who
have been charged with No Minnesota Drivers License, Driving after Suspension,
Driving after Revocation, and Driving after Withdrawal are screened for eligibility.
Offenders must not have multiple driving offenses pending and must be able to complete
the requirements for re-licensure within a six-month period of time.
Probation staff will assist participants by helping them identify drivers license
requirements to be met and act as a resource for questions and problem-solving.
Individuals are considered to have successfully completed the Drivers License
Reinstatement Program if they are able to obtain a valid driver’s license within the six
months time frame.
Otter Tail County Probation Program Description
Page 8 of 12 DWI COURT PROGRAM
Otter Tail County Probation offers a DWI Court Program. 2018 is the ten-year
anniversary since its inception. In 2017 the DWI Court Program won the Excellence in
Corrections Award for Outstanding Leadership and Development in the Field of
Probation through the Minnesota Association of County Probation Officers.
The Mission Statement is to “Enhance public safety by reducing the number or fatal and
severe injury traffic crashes related to substance use and reduce the number of repeat
offenders which reduce financial and societal costs by providing a judicially supervised
program of coordinated, effective treatment and supportive services to substance-abusing
offenders with the goal of returning sober, productive, law-abiding citizens to the
community.” The program is a five-phase model with approximately 78 weeks expected
in the first four phases and approximately 27 weeks following graduation in phase five.
The type of treatment and duration of the program is geared to each participant’s
individual needs. Each participant must qualify and be screened for entry into the
program. The Probation Department provides a Probation Officer that is trained in
Specialty Courts as well as a full-time Surveillance Officer. The Surveillance Officer
performs curfew compliance checks and drug tests on participants. The Probation Officer
will use assessment tools to aid in determining the risk and need. They will also enforce
program rules and coordinate services that could include mental health, chemical
dependency, vocational, education and driver’s license reinstatement. Otter Tail County
DWI Court currently has 29 active participants that are in various phases of the program.
Steps to enroll in the program:
1. Attend all District Court hearings;
2. Participant contacts their attorney to go over conditions and determine an entry
point;
3. The participant contacts the DWI Court Coordinator to start the screening process,
which consists of the following:
• Meeting with Otter Tail County Human Services to complete a Rule
25 chemical dependency evaluation;
• Meeting with the Otter Tail County DWI Probation Officer for
intake;
• Provide any background information as requested by the DWI Court
Team;
• Review the DWI Court contract to sign at the first DWI Court
hearing;
• Once accepted into the program, the participant will be notified of
when the first hearing will be and where to report.
The Program Coordinator for the DWI Court Program is Tria Mann - (218) 998-8460.
The DWI Court Probation Officer is Hallie Metcalf.
Otter Tail County Probation Program Description
Page 9 of 12
SUPERVISION FEES:
Otter Tail County Probation has established a schedule of local corrections fees that are
charged to persons under the supervision and control of the local corrections agency to
help defray costs associated with corrections services in Otter Tail County. The attached
schedule outlines the current supervision fees charged. In 2017, Otter Tail County
Probation assessed supervision fees of $56,626.00, waived fees totaling $5,900.00 and
collected $39,643.00.
Probation Supervision Fees
Adult Fees:
Gross Misdemeanor – Formal Probation $200.00
Misdemeanor – Formal Probation $150.00 Transfer In – Gross Misdemeanor $200.00
Transfer In – Misdemeanor $150.00
Transfer Out – Misdemeanor and Gross Misdemeanor $100.00
Community Service Work Only $50.00
Pre-or Post-Trial Conditional Release (electronic monitoring, random testing) $150.00 Informal/Unsupervised Probation (exception: monitoring fine payment) $50.00
Misdemeanor Diversion $50.00
Driver’s License Reinstatement Program $100.00
************************************************************************ Juvenile Fees:
Petty Offenders – Formal or Informal Probation $25.00 Delinquency Offenders (findings withheld) $25.00
Adjudicated Delinquent – Misdemeanor $50.00
Adjudicated Delinquent – Gross Misdemeanor $75.00
Adjudicated Delinquent – Felony $100.00
Informal, Unsupervised Probation $25.00 Transfer Out $50.00
************************************************************************Urinalysis Testing: Positive Urinalysis Confirmation $15.45
Otter Tail County Probation Program Description
Page 10 of 12
ORGANIZATIONAL PLAN
The Organizational plan of Otter Tail County Probation, as it relates to the Human
Services plan, is the attached document.
The Otter Tail County District Court Judges appoint Probation Officers and set their
salaries, as described in MSA 244.19. Otter Tail County District Court Judges also
evaluate the over-all Probation Agency performance and determine changes in
correctional programming.
The Otter Tail County Board of Commissioners, are responsible for managing the public
resources devoted to Otter Tail County Probation, delivered or purchased by the County.
The Board employs staff to carry out probation services and develops plans for the
delivery of these services. The Board further receives funds from the Department of
Corrections and/or other governmental sources to fund the Probation Programs
established by the Otter Tail County District Court Judges and Otter Tail County
Probation.
The Otter Tail County Probation Advisory Committee is made up of one citizen member
from each of the five County Commissioner’s districts and the Otter Tail County
Attorney. The Advisory Committee reviews the Otter Tail County Probation activities
for the development, implementation and operation of programs and services.
The Otter Tail County Probation Director is responsible for the administration of Otter
Tail County Probation, preparation of the Probation annual budget, development of
probation planning and direct supervision of Otter Tail County Probation Agents,
Community Service Specialist, Assistant Probation Officer, DWI Court Surveillance
Officer, and Support Staff.
The Otter Tail County Probation Agents are responsible for implementation of probation
programs that maintain the overall goals of public safety, fair and effective treatment of
the offender, and offender accountability to victims.
The Otter Tail County DWI Court Probation Officer is responsible for providing
probation supervision services specific to the DWI Court Program. The Probation Officer
will monitor program rules, coordinate services and participate as a member of the DWI
Court Team.
The Otter Tail County Surveillance Officer is responsible for meeting with DWI Court
Program participants in their home and other community sites. They will perform curfew
checks, administer alcohol and other drug testing as well as verifying participant
compliance with DWI Court rules.
The Otter Tail County Community Service Specialist is responsible for assigning both
adult and juvenile offenders to work sites throughout Otter Tail County and monitoring
their progress. In addition, the Community Service Specialist works to establish new
community service work sites as well as maintaining current ones.
Otter Tail County Probation Program Description
Page 11 of 12
The Otter Tail County Assistant Probation Officer is primarily responsible for completing
Pre-Trial Bail Evaluations of defendants charged with committing a misdemeanor/gross
misdemeanor “crime of violence”. The Assistant Probation Officer’s other duties include
the Drivers License Reinstatement Program, chemical use testing, and other duties as
assigned.
The Otter Tail County Probation Support Staff are responsible for ongoing office
operations as well as record keeping, data entry, and the preparation of reports and daily
correspondence.
Otter Tail County Probation Program Description
Page 1 of 12
OTTER TAIL COUNTY
PROBATION
District
Court
Judges
Advisory
Committee
Probation
Officer –
Senior
Probation Officer Administrative Assistant Administrative Specialist
PROBATION DIRECTOR
Community Service Specialist
Assistant Probation Officer
DWI Court Surveillance Officer
Community Services Director
Probation
Officer –
Career
Board of
Commissioners
HIE PARTICIPATION AGREEMENT
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98380.v4
98380.v4 Page 2 of 13
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98380.v4 Page 3 of 13
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that SPCC does not control the transfer of data over third party communications facilities, including the internet, and that the Subscription Services may be subject to limitations, delays, and other problems inherent in the use of such communications facilities. SPCC is not
responsible for any delays, delivery failures, or other damage resulting from such problems. To
the extent not prohibited by law, these warranties are exclusive and there are no other express
or implied warranties or conditions including for hardware, systems, networks or environments or for merchantability, satisfactory quality, fitness for a particular purpose, or non-infringement.
15. Limitation of Remedies. NEITHER SPCC NOR ITS SUPPLIERS SHALL BE LIABLE
TO PARTICIPANT OR ANY PATIENT OR MEMBER OF PARTICIPANT FOR ANY
INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE OR EXPEMPLARY
DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO LOSS OR INTERRUPTION OF DATA OR
98380.v4 Page 4 of 13
COMPUTER TIME, ALTERATION OR ERRONEOUS TRANSMISSION OF DATA, UNAUTHORIZED ACCESS TO, OR USE OF DATA PROCESSED OR TRANSMITTED
BY, TO OR THROUGH THE SUBSCRIPTION SERVICES, OR PROGRAM ERRORS,
EVEN IF SPCC HAS BEEN ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH
DAMAGES. SPCC’S MAXIMUM LIABILITY TO ANY PARTICIPANT (WHETHER IN
TORT, STRICT LIABILITY, CONTRACT OR OTHERWISE) SHALL BE LIMITED TO THE GREATER OF THE MAXIMUM AMOUNT COVERED BY ANY INSURANCE
POLICY FOR WHICH SPCC IS A BENEFICIARY OR THE FEES PAID BY PARTICIPANT
TO SPCC HEREUNDER DURING THE TWELVE MONTH PERIOD IMMEDIATELY
PRECEDING THE EVENTS GIVING RISE TO THE CLAIM.
16. Fees: Unless otherwise agreed by the parties in writing, including as may be set forth in Exhibit A, Participant shall not be responsible for payment of any fees for the Subscription
Services.
Technology Vendor Flow Down Provisions
The following terms are included herein as required under the agreement between SPCC and its
technology vendor that supplies a significant portion of the technical functionality of CareTrac. As
between SPCC on the one hand and Participant on the other hand, Participant agrees as follows:
17. Participant is solely responsible for Participant’s own use of the Subscription Services,
and for the accuracy and adequacy of information and data furnished to the Subscription Services
for processing. Participant shall have full responsibility for the care and well-being of Participant patients, if any, and any reliance by Participant upon the Subscription Services, data, or information provided by the Subscription Services will not diminish that responsibility.
18. Participant acknowledges that SPCC’s technology vendor does not make any
representations or warranties directly to Participant with regard to the Subscription Services.
Accordingly, Participant agrees that SPCC’s technology vendor shall have no liability to Participant in connection with the Services or the Subscription Services.
19. Participant acknowledges and agrees that all training, support and other information
about the Subscription Services will be provided to Participant by or on behalf of SPCC.
20. Participant’s right to use the Subscription Services is for the exchange of data within the
CareTrac network HIE and not to operate Participant’s own business without exchanging data in the Subscription Services. For the avoidance of doubt, Participant may not process Participant
Data through the Subscription Services unless Participant output is posted on the CareTrac
network; however, Participant may transmit and access (communicate and view) Participant
Data through the Subscription Services without violating this Section, i.e., Participant may
transmit data from an ambulatory location to Participant hospital through the Subscription Services. Similarly, the ambulatory location would have the right to view data through the
Subscription Services.
21. Participant is responsible for the manner in which Participant and its Authorized Users
Use the Subscription Services, including the policies and procedures Participant establishes to
protect the security of Participant Data in its possession, computer network and other facilities;
98380.v4 Page 5 of 13
the protection of Authorized User login credentials and all other matters related to how Participant use the Services not covered in this Agreement. Participant agrees that it shall for itself and shall
require all Authorized Users to obtain all necessary consents and authorizations from patients for
participation in CareTrac.
22. SPCC will be entitled to rely upon any instructions, approvals and information provided
to SPCC by Participant. Except as otherwise defined in the Agreement, SPCC will incur no liability or responsibility of any kind in relying on or complying with any such instructions or
information. Participant shall ensure that each Authorized User is an individual, located in the
United States or a United States territory, that (i) is employed by or is an authorized representative
or independent contractor of Participant and is permitted to access PHI through the Subscription
Services accordance with applicable laws; and (ii) if required by applicable law to be licensed, registered, or otherwise authorized by a governmental authority, is properly and duly licensed,
registered, or otherwise authorized with the appropriate governmental authority to perform the
applicable healthcare services. Additionally, for purposes of any Direct protocol messaging
elements of the Subscription Services, Participant shall agree that identity verification of
Authorized Users of such element shall be completed by using a DigiCert Direct-protocol compliant digital certificate, or equivalent approved by SPCC.
23. Specifically with regard to the Subscription Services, Participant may not:
a. attempt to interfere with or disrupt the Subscription Services or attempt to gain
access to any systems or networks that connect thereto;
b. use, copy, reproduce, publish, modify, or excerpt any of the Subscription Services, fixes or Services deliverables for any purpose other than as expressly
permitted under this Agreement;
c. distribute, rent, sublicense, share, transfer or lease the Subscription Services, Services or any component thereof to any person or entity, or use the Subscription
Services or any software, Documentation or other component thereof to provide
service bureau or similar services to third parties.
d. Translate, adapt or otherwise attempt to derive the source code (or underlying components or algorithms) from the Subscription Services or associated data files; or
e. Reverse engineer, de-compile or disassemble products, fixes or service
deliverables, except to the extent expressly permitted by applicable law despite
this limitation.
24. At SPCC’s written request, but no more than once per calendar year, Participant will furnish
SPCC with a certification signed by an officer of Participant verifying that Participant is in
compliance with the terms and conditions of this Agreement, including, but not limited to, any
payment terms and the patient authorization requirements set forth herein. At SPCC’s request,
Participant will furnish SPCC with any detail or documentation supporting such certification, as reasonably requested by SPCC.
25. Participant will provide SPCC or its subcontractor with the prompt, reasonable access,
98380.v4 Page 6 of 13
information and support, without the requirement to expend funds, required to enable SPCC or its subcontractors to implement, maintain and provide the Subscription Services. Such support
may include devotion of time as may be reasonable requested by SPCC to review
information and to meet with, respond to, and advise SPCC with respect to activities that
may relate this Agreement. For the avoidance of doubt, neither SPCC nor its subcontractors
will have direct access to Participant computer systems via remote access or otherwise as part of providing the Subscription Services.
26. SPCC, direct or through its technology vendor subcontractor may suspend or terminate
an Authorized User’s access to the Subscription Services if SPCC reasonably determines that an
Authorized User has violated the terms and conditions of this Agreement or applicable law, or
suspension or termination is otherwise necessary to protect the integrity of the Subscription Services. SPCC will use reasonable efforts to provide Participant with no less than two hours prior
emailed notice of any planned suspension or termination; provided that SPCC may provide
Participant with notice following such suspension or termination if SPCC determines in a
commercially reasonable manner that immediate suspension or termination is required to
prevent violation of law or maintain the integrity of the Subscription Services and determines in a commercially reasonable manner that prior email notice is not practicable.
27. Participant remains solely responsible for demonstrating “meaningful use” under the Health
Information Technology for Economic and Clinical Act and associated rules (collectively,
“HITECH Act”). Neither SPCC nor its subcontractors make any representation or warranties
regarding Participant’s ability to successfully demonstrate “meaningful use” or qualify for incentive payments under the HITECH Act.
28. If SPCC or its subcontractor notifies Participant of a security risk that could or has compromised the Subscription Services, then, for any hardware, software or systems that are managed or maintained by Participant, Participant agree to use commercially reasonable efforts
to (i) apply all of SPCC’s reasonable recommended security patches in accordance with SPCC’s
instructions and within the time frames SPCC specifies, and/or (ii) take reasonably appropriate
action as recommended by SPCC. While SPCC will give Participant prior notice to the extent practicable under the circumstances, SPCC may suspend Participant’s Subscription Services (or any part thereof) without notice if Participant have failed to apply a required security patch or to
take appropriate action to mitigate an identified security risk, and such failure jeopardizes SPCC’s
or its subcontractors’ network, other clients or third parties.
29. Participant is solely responsible for Participant security policy, including but not limited to choosing the necessary services to comply with technical or regulatory requirements required hereunder and establishing and using any passwords, access codes, secure network
connections, firewall rule sets or other means necessary to restrict access to Participant
computers, servers, or other equipment connected through the Services, and for safeguarding
content, including data, from loss, corruption, disclosure or misappropriation. Participant agrees to notify SPCC immediately upon learning of any actual or threatened unauthorized use, misuse, or compromise of login credentials of its Authorized Users and Participant agrees that it is liable for
all activities incurred through the use its Authorized User’s login credentials, and shall indemnify,
defend and hold SPCC harmless from all liabilities, losses, damages, costs and expenses (including,
reasonable attorneys’ fees and costs) incurred by SPCC arising from or relating to the unauthorized use, misuse and/or compromise of login credentials.
98380.v4 Page 7 of 13
30. Participant acknowledges and agrees that Participant is not a third party beneficiary of the
agreement between SPCC and its technical vendor(s), including but not limited to RelayHealth.
31. Participant agrees not to use or permit the Subscription Services or any components of the Subscription Services to be used: (a) in violation of any applicable national, state, or local laws or regulations, including without limitation U.S. export laws or any laws governing the
content that Participant makes available via the Subscription Services; (b) in ways that infringe the
rights of others, or interfere with other users or networks; (c) in a manner which is defamatory,
deceptive, obscene, or otherwise inappropriate; or (d) for “spamming,” sending unsolicited bulk e-mail or other messages on or through CareTrac or sending unsolicited advertising or similar conduct. Participant shall not export or permit the use of the Subscription Services outside the
United States.
32. The rights and responsibilities in this document are not transferable to any third person or
party, except in the event of a merger, acquisition or consolidation; provided (i) Participant provide prompt written notice of the event to SPCC, and (ii) the assignee agrees to pay integration (if applicable) and annual Subscription Services fees to SPCC that reflect the fees
that would be charged to an organization that meets the profile of the assignee.
33. Participant acknowledges that in the course of performing under the Agreement, or in the
course of discussing future agreements between the parties, Participant may learn confidential, trade secret, or proprietary information concerning SPCC or its subcontractors (“Confidential Information”). Without limiting the foregoing, SPCC’s Confidential Information shall include,
without limitation, the terms of this Agreement, financial information and employee information;
information regarding the Subscription Services, SPCC products, marketing plans, business
plans, customer names and lists, software, data products, services and documentation not otherwise in the public domain; non-client reports generated by SPCC; SPCC’s methods of database creation; SPCC’s translation, standardization, enhancement, and health data analysis
techniques, health data reporting and profiling methods and formats; software tools for report
creation, distribution and retrieval; and associated algorithms, developments, improvements,
know-how, code programs, software architecture, technology and trade secrets.
34. SPCC’s technical vendor, McKesson Technology, Inc. through its RelayHealth division (as used herein, “RelayHealth”) shall be a third party beneficiary of the rights of the SPCC with
respect to the provisions of this Agreement as they relate to the Subscription Services.
RelayHealth shall be expressly entitled to enforce its rights pursuant to the provisions of the
Agreement as they relate to the Subscription Services, regardless of any alleged or actual breach or default by SPCC under the Subscription Agreement, or any expiration or termination of the
Agreement or the Subscription Agreement. Participant expressly permits SPCC to subcontract its
obligations under this Agreement to RelayHealth.
35. Participant agrees that (a) Participant will use the Confidential Information, designated as
confidential by SPCC, only as may be necessary in the course of performing duties, receiving
services or exercising rights under this Agreement; (b) Participant will treat such information as
confidential and proprietary; (c) Participant will not disclose such information orally or in writing to any third party without the prior written consent of the SPCC; (d) Participant will take all
reasonable precautions to protect the Confidential Information; and (e) except as expressly
98380.v4 Page 8 of 13
provided by this Agreement Participant will not otherwise appropriate such information to Participant own use or to the use of any other person or entity. Without limiting the foregoing,
Participant agree to take at least such precautions to protect the Confidential Information as
Participant take to protect Participant own Confidential Information. Participant is solely
responsible for all use of the Confidential Information by anyone who gains access to the
Confidential Information under Participant authorization, including all of Participant Authorized Users. Upon termination or expiration (without renewal) of this Agreement, Participant will
return to the SPCC or certify as destroyed all tangible items containing any of SPCC’s
Confidential Information that are held by Participant or its employees, agents, contractors or
Authorized Users, other than archival copies. Participant agree to notify SPCC if Participant
become aware of any unauthorized use or disclosure of the Confidential Information.
36. If Participant believes Participant is required by law or by a subpoena or court order to
disclose any of the Confidential Information, Participant shall, if legally permissible, promptly
notify SPCC and shall make all reasonable efforts to allow SPCC an opportunity to seek a
protective order or other judicial relief prior to any disclosure.
37. Nothing in this Agreement shall be construed to restrict disclosure or use of information that (a) was in the possession of or rightfully known by Participant, without an obligation to
maintain its confidentiality, prior to receipt from the SPCC; (b) is or becomes generally known to
the public without violation of this Agreement; (c) is obtained by Participant in good faith
from a third party having the right to disclose it without an obligation of confidentiality; or (d) is
independently developed by the Participant without reference to the Confidential Information.
38. Participant agrees that the data Participant provide to SPCC or the Subscription Services
under this Agreement contains true and accurate data and information, to the best of Participant
knowledge. SPCC shall not be responsible for errors, inaccuracies or incomplete information in
Participant data or data entry done by Participant or Participant Authorized Users.
39. Participant agrees that Participant will use the Subscription Services only as authorized in this Agreement, and for no other purposes, and will comply with all reasonable security controls,
policies, standards, and guidelines applicable to the Subscription Services which have been
disclosed to Participant by or on behalf of SPCC. Participant agrees that Participant will not (i)
knowingly introduce any virus or disabling code into the Subscription Services; (ii) attempt to
access any portions of the Subscription Services that are not required for SPCC’s performance under this Agreement; (iii) use the Subscription Services in any manner that might reasonably
be expected to damage or impair the Subscription Services in any material respect, or (iv)
intentionally attempt to circumvent or bypass SPCC’s security procedures for the Subscription
Services that are known to Participant.
40. Participant is responsible for keeping a copy of all data entered into the Subscription
Services. Participant agrees that SPCC shall at no time have the only copy of any of Participant data.
41. Participant is responsible for compliance with the terms of this Agreement by Participant
employees, agents, representatives and Authorized Users, and any other person or entity to whom
Participant gives access to the Subscription Services, and Participant shall be liable for breach
of the terms of this Agreement by any such person or entity, to the same extent as if such breach
98380.v4 Page 9 of 13
were committed by Participant.
Miscellaneous Provisions
42. Assignment. Except as expressly provided herein, neither party may assign this Agreement
without in whole or in part, by operation of law or otherwise, without the other party’s prior
written consent. Any attempt to assign this Agreement, without such consent, will be null and
void and without effect. Subject to the foregoing, this Agreement shall inure to the benefit of the parties’ respective successors and permitted assigns.
43. Severability. If for any reason a court of competent jurisdiction finds any provision of
this Agreement invalid or unenforceable, that provision of the Agreement will be enforced to the
maximum extent permissible and the other provisions of this Agreement will remain in full force
and effect.
44. Waiver. The failure by either party to enforce any provision of this Agreement will not
constitute a waiver of future enforcement of that or any other provision.
45. Notice. Any notices permitted or required under this Agreement shall be in writing and
will be sent by certified United States mail, postage prepaid, return receipt requested, or by
facsimile transmission or overnight courier service, addressed to the party as set forth below, or at a different address as a party has notified the other party in writing.
SPCC:
Southern Prairie Community Care
Lyon County Government Center 607 West Main Street
PO Box 513
Marshall, Minnesota 56258
Attn: HIE Director
With a Copy to:
SPCC Law Department
46. Force Majeure. Neither party will be liable for any failure or delay in its performance under this Agreement due to causes beyond its reasonable control, including but not limited to,
denial-of-service attacks, labor disputes, strikes, lockouts, shortages of or inability to obtain
labor, energy, raw materials or supplies, war, terrorism, riot, act of God or governmental action.
47. Relationship of Parties. The parties to this Agreement are independent contractors and
this Agreement will not establish any relationship of partnership, joint venture, employment, franchise, or agency between the parties. Neither party will have the power to bind the other or
incur obligations on the other’s behalf without the other’s prior written consent.
48. Entire Agreement. This Agreement constitutes the complete understanding and
agreement of the parties regarding its subject matter and supersedes all prior or contemporaneous
98380.v4 Page 10 of 13
agreements or understandings, oral or written, relating to its subject matter. Any waiver, modification or amendment of any provision of this Agreement will be effective only if in
writing and signed by duly authorized representatives of the parties.
49. Choice of Law and Venue. This Agreement shall be governed by the laws of the State of
Minnesota without reference to choice of law principles. The exclusive personal jurisdiction for
any legal proceeding regarding this Agreement shall be the state and federal courts having jurisdiction in Hennepin County, Minnesota, and the parties expressly agree that jurisdiction and
venue are proper in said courts.
50. Counterparts. This Agreement may be executed in counterparts, each of which will be
deemed an original, but all of which together will constitute one and the same instrument.
51. Headings. The headings in this Agreement are for the convenience of reference only and have no legal effect.
52. Addendum. The terms and conditions of all addenda, exhibits, policies and internet
website references expressly described herein are hereby incorporated into this Agreement and
made a part hereof.
[The remainder of this page left intentionally blank]
98380.v4 Page 11 of 13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the
Effective Date by their duly authorized representatives.
Effective Date:
PARTICIPANT
By:
Southern Prairie Community Care
By:
Name: Name:
Date: Date:
98380.v4 Page 12 of 13
Exhibit A
Subscription Services Description
Product Description
CareTrac HIE CareTrac HIE Modules:
• Patient Information
Service
• Clinical Data Repository
• Clinical Notify (ADT
Alerts)
• Patient Portal
Subscription Services Fees
Not Applicable
98380.v4 Page 13 of 13
Exhibit B
Minimum System Requirements
Minimum System Requirements for Participant and Authorized User Computers
Connect can be used independently of the underlying operating system. The application
can be run with Mozilla Firefox 15 or Microsoft Internet Explorer 8 and 9. SPCC
recommends a PC or Notebook running Windows8, Windows7 or Windows Vista with at
least 1GHZ, and 2GB RAM.
Minimum Connectivity Requirements
Connectivity requirements are determined in the assessment phase of the engagement.
1) Hospitals typically know the overall volume of HL7 messages per day. The size of the
required interconnection for integration depends on the expected daily volume as well as the expected daily peak volume. Typically this could be a fractional T1 or larger
dependent on the size of the service area.
2) Ambulatory HER system integration is also dependent on the daily as well as expected
peak volume. Typically this could be a fractional T1 or larger dependent on the size of
the service area. 3) Browser connect connectivity is provided to SPCC solutions via HTTPS over the
internet. Performance of the browser system is partially dependent on the speed of the
available connection and the number of other systems (SPCC or others) accessing the
connection at the same time. For small offices this is typically at least a fractional T1.
For larger offices the size would be a T1 or larger. 4)
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85327.1
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) BUSINESS ASSOCIATE AGREEMENT
This Business Associate Agreement ("Agreement") is entered into as of _____________
__, 201_, between [INSERT LEGAL NAME OF COVERED ENTITY] ("Covered Entity") and
Southern Prairie Community Care, a Minnesota joint powers entity (“SPCC” or “Business
Associate”).
WHEREAS, Business Associate provides services to Covered Entity that involve the
creation, exchange, use, or disclosure of PHI under one or more agreements (each a “Participation
Agreement”) and that are defined in HIPAA as business associate services.
WHEREAS, HIPAA and its implementing regulations require that Covered Entity and
Business Associate enter into an agreement to ensure that the Business Associate will
appropriately safeguard Protected Health Information, as such term is defined under the HIPAA
Rules.
WHEREAS, Covered Entity and Business Associate desire to conduct their relationship
and services in compliance with HIPAA.
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein
set forth, the parties to this Agreement hereto agree as follows:
1. DEFINED TERMS.
a. The following terms used in this Agreement shall have the same meaning as those terms in the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Health
Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected
Health Information (PHI), required by Law, Secretary, Security Incident, Subcontractor,
Unsecured Protected Health Information, and Use.
b. “Business Associate” shall have the meaning given to such term at 45 CFR Section
160.103, and in reference to this Agreement, shall mean SPCC.
c. “Covered Entity” shall have the meaning given to such term at 45 CFR Section 160.103,
and in reference to this Agreement, shall mean Affiliated Community Medical Centers.
d. “HIPAA Rules” shall mean the Privacy, Security, Breach Notification, and Enforcement
Rules at 45 CFR Part 160 and 164.
2. OBLIGATIONS AND ACTIVITIES OF BUSINESS ASSOCIATE. Business Associate agrees to:
a. Not use or disclose PHI other than as permitted or required by this Agreement or as
required to perform services under a Participation Agreement into which the Parties may
enter or as required by law.
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85327.1
b. Use appropriate administrative, technical and physical safeguards, and comply with
Subpart C of 45 CFR Part 164 with respect to electronic PHI, to preserve the integrity and confidentiality of PHI, and to prevent Use or Disclosure of PHI other than as provided for
by the HIPAA Rules and this Agreement.
c. Report to Covered Entity any Use or Disclosure of PHI not provided for by the Agreement
of which it becomes aware, including Breaches of Unsecured PHI as required by 45 CFR 164.410, and any Security Incident of which it becomes aware. Such incidents shall be
reported without delay, but in no event later than fifteen (15) calendar days from the date
the incident was discovered by the Business Associate. Notification from Business
Associate to Covered Entity must include information regarding individuals affected and
number of individuals affected, description of the Breach or situation, types of PHI involved, steps taken by Business Associate to investigate, mitigate and protect against
similar future incidents, and contact information for the individual who is reporting the
incident to Covered Entity. Covered Entity reserves the right to make further inquiries or
request further action related to the reported incident. All reporting requirements related
to the incident shall be handled by the Covered Entity.
d. In accordance with 45 CFR 164.502(e)(1)(ii) and 164.308(b)(2), Business Associate shall
ensure that any Subcontractor that creates, receives, maintains, or transmits PHI on behalf
of the Business Associate agrees in writing to the same restrictions, conditions, and
requirements that apply to the Business Associate with respect to PHI. The Business Associate is not in compliance with the HIPAA Rules if it knew of a pattern of activity or
practice of a Subcontractor that constitute a material breach or violation of the
subcontractor’s obligation under its contact with Business Associate or other arrangement,
unless the Business Associate took reasonable steps to cure the breach or end the
violation, and if such steps were unsuccessful terminated the Subcontractor or arrangement, if feasible.
e. Make available PHI in a Designated Record Set to Covered Entity in order to timely meet
the Covered Entity’s obligations under 45 CFR 164.524. Any request received by the
Business Associate from an Individual who is requesting access to a Designated Record Set shall be promptly forwarded to the Covered Entity. Promptly make any amendment(s)
to PHI in a Designated Record Set as directed or agreed to pursuant to 45 CFR 164.526, or
take other measures as necessary to satisfy Covered Entity’s obligations timely under 45
CFR 164.526. Any request received by the Business Associate from an Individual who is
requesting amendment to a Designated Record Set shall be promptly forwarded to the Covered Entity.
f. Maintain a system of documentation to make available the information required to provide
an accounting of disclosures to the Covered Entity as necessary to satisfy Covered Entity’s
obligations under 45 CFR 164.528. Any request received by the Business Associate from an Individual who is requesting an accounting of disclosures shall be promptly forwarded
to the Covered Entity.
g. To the extent Business Associate is to carry out one or more of Covered Entities
obligations under Subpart E of 45 CFR Part 164, the HIPAA Privacy Rule, Business Associate shall comply with the requirements of Subpart E that apply to the Covered
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85327.1
Entity in the performance of such obligation.
h. Make its internal practices, books, and records available to the Secretary of the
Department of Health and Human Services or his or her designee, in a reasonable time and
manner for the purpose of permitting the Secretary to determine compliance with the
HIPAA Rules.
3. PERMITTED USES AND DISCLOSURES OF PHI BY BUSINESS ASSOCIATE
a. Business Associate may use or disclose PHI as permitted by HIPAA as necessary to
further the discussions between the Parties or to perform the services set forth in any future Participation Agreement between Covered Entity and Business Associate.
b. Business Associate may use or disclose PHI as Required by Law.
c. Business Associate agrees to make uses and disclosures and requests for PHI consistent with the minimum necessary standards at 45 CFR 164.502(b) and the Covered Entity’s
policies regarding minimum necessary.
d. Business Associate may not use or disclose PHI in a manner that would violate Supart E
of 45 CFR Part 164 if done by the Covered Entity, except for the specific Uses and Disclosures set forth below:
(1) Business Associate may use PHI for the proper management and administration
of the Business Associate or to carry out the legal responsibilities of the Business
Associate.
(2) Business Associate may disclose PHI for the proper management and
administration of Business Associate, provided that disclosures are required by
law, or Business Associate obtains reasonable assurances from the person to
whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was
disclosed to the person, and the person notifies the Business Associate of any
instances of which it is aware in which the confidentiality of the information has
been breached.
(3) Business Associate may provide Data Aggregation services relating to the Health
Care operations of the Covered Entity.
e. Business Associate acknowledges that Covered Entity may also be a Qualified Service
Organization as defined in 42 CFR 2.11 and as such: (i) acknowledges that, to the extent it receives, stores, processes or otherwise deals with any information, whether recorded or
not, relating to a patient received or acquired by a federally assisted alcohol or drug
program, it will use reasonable efforts to enable Covered Entity’s compliance with the
regulations in 42 CFR Part 2; and (ii) if necessary, will resist in judicial proceedings any
efforts to obtain access to any information, whether recorded or not, relating to a patient received or acquired by a federally assisted alcohol or drug program, except as permitted
4
85327.1
by 42 CFR Part 2.
4. PROVISIONS FOR COVERED ENTITY TO INFORM BUSINESS ASSOCIATE OF
PRIVACY PRACTICES AND RESTRICTIONS.
a. Covered Entity shall notify Business Associate of any limitations in its Notice of Privacy
Practices under 45 CFR § 164.520, to the extent that such limitations may affect Business Associate's Use or Disclosure of PHI.
b. Covered Entity shall notify Business Associate of any changes in, or revocation of,
permission by an Individual to Use or Disclose his or her PHI, to the extent that such
changes may affect Business Associate's Use and Disclosure of PHI.
c. Covered Entity shall notify Business Associate of any restriction on the use or disclosure
of PHI that Covered Entity has agreed to in accordance with 45 CFR 164.522 to the extent
that such restriction may affect Business Associate's use or disclosure of PHI.
5. PERMISSIBLE REQUESTS BY COVERED ENTITY. Covered Entity will not
request Business Associate to use or disclose PHI in any manner that would not be
permissible under the HIPAA Rules if done by Covered Entity, except Business Associate
may use or disclose PHI for data aggregation or management and administrative activities
of Business Associate as described in Section 3 of this Agreement.
6. TERM AND TERMINATION
a. Term. The Term of this Agreement and the obligations herein will be deemed effective
as of the date of this Agreement and will terminate when the Parties determine that Covered Entity will not participate in the HCDS or a Participation Agreement between
Covered Entity and Business Associate terminates or on the date the Covered Entity
terminates for cause as authorized in paragraph (b) of this Section 6.
b. Termination for Cause. Upon becoming aware of a material breach of this Agreement, the non-breaching party may elect, in its sole and absolute discretion (1) to terminate this
Agreement immediately, or (2) to provide the breaching party an opportunity to cure the
breach. For purposes of this Agreement, “material breach” shall include, but is not limited
to, the occurrence of any successful Security Breach. If the non-breaching party elects to
provide the breaching party with an opportunity to cure and the breaching party fails to do so within the time specified by the non-breaching party, this Agreement shall terminate on
the deadline for curing the breach.
c. Obligations of Business Associate Upon Termination. Upon termination of this
Agreement for any reason, Business Associate, with respect to PHI received from Covered Entity, or created, maintained, or received by Business Associate on behalf of Covered
Entity shall:
(1) Retain only that PHI which is necessary for Business Associate to continue its
proper management and administration or to carry out its legal responsibilities;
5
85327.1
(2) Return to Covered Entity or, if agreed to by Covered Entity, destroy the remaining
PHI that the Business Associate still maintains in any form; (3) Continue to use appropriate safeguards and comply with Subpart C of 45 CFR Part
164 with respect to Electronic PHI to prevent Use or Disclosure of the PHI, other
than as provided for in this Section, for as long as Business Associate retains the
PHI; (4) Not use or disclose the PHI retained by Business Associate other than for the
purposes for which such PHI was retained and subject to the same conditions set
out at Section 3 paragraphs (d) which applied prior to termination; and
(5) Return to Covered Entity or, if agreed to by Covered Entity, destroy the PHI retained by Business Associate when it is no longer needed by Business Associate
for its proper management and administration or to carry out its legal
responsibilities.
d. Survival. The obligations of Business Associate under this Section shall survive the
termination of this Agreement.
7. MISCELLANEOUS
a. Regulatory References. A reference in this Agreement to a section in the HIPAA Rules
means the section as in effect, or as amended, and for which compliance is required.
b. Amendment. The parties will take such action as is necessary to amend this Agreement from time to time as is necessary for compliance with the requirements of the HIPAA
Rules and any other applicable laws.
c. Interpretation. Any ambiguity in this Agreement will be resolved in favor of a meaning
that permits Covered Entity to comply with the HIPAA Rules.
d. Penalties. Business Associate shall comply with the HIPAA Rules standards and
regulations and understands that Business Associate is subject to all regulatory rules and
related penalties as set forth in the HIPAA Rules.
[signature page to follow]
6
85327.1
IN WITNESS WHEREOF, Covered Entity and Business Associate execute this
Agreement to be effective as of the date written above.
[COVERED ENTITY] SOUTHERN PRAIRIE COMMUNITY CARE
By: By:
Name: Name:
Title: Title:
Date: Date:
Distraction-Free Driving Week- April 23 – 29, 2018
A Proclamation by the Otter Tail County Safe Communities Coalition
WHEREAS, the safety and security of the citizens of Otter Tail County and surrounding areas
are vitally important; and
WHEREAS, a large percentage of our citizens regularly drive or ride in motor vehicles on our
roadways; and
WHEREAS, according to the Office of Traffic Safety, each year in Minnesota, distracted or
inattentive driving is a factor in one in four crashes, resulting in at least 70 deaths and 350
serious injuries; and
WHEREAS, the Otter Tail County Safe Communities Coalition supports efforts that help raise
awareness of the dangers of distracted driving, particularly amongst teenagers, in order to both
reduce the number of distracted driving crashes and to better educate drivers; and
WHEREAS, across the state 85 law enforcement agencies will actively be participating in the
distracted driving enforcement mobilization during the month of April 2018 to reduce the risk of
injury and death caused in traffic crashes related to distracted or inattentive driving; and
WHEREAS, text-messaging, emailing or accessing the web on a wireless device while driving
— including while stopped in traffic — became illegal on Minnesota roads effective August 1,
2008; and
WHEREAS, one of the most effective means of encouraging safer and smarter behavior by
motorists involves convincing drivers of the need to devote their full attention and energy to
driving by avoiding distractions such as phone calls, texting, eating, drinking, adjusting vehicle
and music controls, and reaching for items; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety, Otter
Tail County motorists should dedicate themselves to adopting and maintaining safe behavior
while behind the wheel;
NOW, THEREFORE, BE IT RESOLVED THAT WE,
the Board of the Otter Tail County Commissioners, of the great state of Minnesota, do hereby
proclaim APRIL 23-29, 2018 DISTRACTION-FREE DRIVING WEEK in Otter Tail County,
and we call this observance to the attention of all our citizens.
______________________________ _____________________
Signature Date
Bicycle Friendly Business – Making OTC more bicycle friendly!
Key Strategy
How we will implement
Time line
Who is responsible
Has dedicated staff focused on
bicycle-friendly improvements
Leland Potter, Deb Sjostrom, Patrick Hollister, Janet Lindberg January, March
June, October
Janet Lindberg will
coordinate meetings
Champion for bicycling in the
community
Supports local, state and
national bike advocacy
Attend Pedal Fergus Falls Meetings – Coordinate activities
between county employees and Pedal Fergus Falls.
Advocate for biking infrastructure & mapping!
Jan 8 at noon
(Z103) Bring
lunch. Schedule
will be
determined.
Team members who are
able
Provide access to shared
bicycles
Bike share program – bike with odometer/fluid
trainer/training wheel. Facility Challenge – who can put on
the most mileage. (Prize – Healthy snack tray?)
Jan - Dec Shannon Terry (Comm)
Department heads (prom)
Foster a positive internal bike
culture
30 days of biking – logging biking miles. Prize – incentive for
biking.
Promote Bike Rodeo – YMCA (Employees/kids)
April 1-30
April 20 – 4:30-
6:00
Shannon Terry (Comm)
Department Heads
Patrick
Bike To Work Day
Offers classes on bicycle safety
and maintenance
Shares bicycling information
and resources with employees
and guests
*Talk with commissioners about allowing employees to be
“Late to work” to ride to work. Would a commissioner “Bike
with a commissioner” lead a bike ride around Fergus Falls
(identify bike trails/markings)? Would a pedal FF rep talk
about safe bicycling (sharing the road).
*Bike clinic- check with local bike shop to provide training on
bike repair/ maintenance (as employees will have bikes
available).
*Provide Bicycling Handbooks, Maps for biking opportunities
*Helmets – Invite Clark & Mike Heikes to the clinic to offer
helmets.
May 18, 2018
(Friday)
Deb Sjostrom
Clark (Bike shop - Leland
Potter
Janet Lindberg
Patrick
Provide a private changing
room for active commuters
Meet with Terry Hoff re: private change room – 1) where it
could be, 2) What would it take?
February Janet with coordinate
meeting – then invite
team members
Sets measurable goals to
increase bicycling rates
Odometer on county bike to monitor usage – 400 miles
Goal: Twenty employees will participate in 30 days of biking
Goal: Ten employees will participate in Bike to Work Day
Jan - Dec
April 1 – 30
May 18
Team goal setting
Child Abuse Prevention Proclamation WHEREAS, child abuse prevention is a community problem and finding
solutions depends on involvement among people throughout the community;
WHEREAS, the effects of child abuse are felt by whole communities and need to
be addressed by the entire community.
WHEREAS, effective child abuse prevention succeeds because of partnerships
created between parents, practitioners, schools, faith communities, health care
organizations, law enforcement agencies, and the business community;
WHEREAS, family-serving, youth-focused prevention programs offer positive
alternatives for young people and encourage parents and youth to develop strong
ties to their communities;
WHEREAS, all citizens need to be more aware of child abuse and neglect and its
prevention within the community, and be involved in supporting parents to raise
their children in a safe, nurturing society.
NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of
Commissioners hereby proclaim April 2018 as Child Abuse Prevention Month in
Otter Tail County, and call upon all citizens, community agencies, religious
organizations, medical facilities, and businesses to increase their participation in
efforts to prevent child abuse and neglect, thereby strengthening the communities
in which we live.
Board Chair, Date Otter Tail County Board of Commissioners
Otter Tail County Human Services Child Protection and Child Welfare Services FY 2017 Child Protection Assessment Activity - 2017 o Reports Received Alleging Child Maltreatment
o Reports Received Alleging Child Maltreatment 891
o Child Welfare Reports 77
Total 968
o Number of Reports Opened for Assessment 419
o Number of Child Welfare Reports Opened for Assessments 48
Total Reports Assigned for Assessment Child Protection Reports Screened In – 2.4% Increase 467
Traditional Investigation
o Determined 58
o Not Determined 112
o Unable to Conclude 5
o Pending 30
o CP Services Needed 83
Total Number of Investigations 205
Family Assessments
o CP Services Needed 36
o CP Services Not Needed 0
o CP Services Not Needed/Not Agreed Upon 134
o CP Services Not Needed/Agreed Upon 4
o Unable to Conclude 6
o Pending 24
Total Number of Family Assessments 204
Facility Investigation
o Maltreatment Occurred 0
o CPS Services Needed 0
o Pending 0
Total Maltreatment Reports 2
Total Number of Workgroups Assigned 2017 494
Total Number of cases opened to Case Management 2017 93
Out of Home Placements – Children by Setting
o Conversion 0
o Runaway (from placement) – legacy 0
o Foster family home – relative 53
o Foster family home – non-relative 57
o Foster home – corporate/shift staff 2
o Group home 2
o Residential treatment center 13
o Supervised independent living 1
o Pre-adoptive home – relative 0
o Pre-adoptive home – non-relative 4
o Pre-kinship home – relative 35
o Unauthorized absence 1
o Juvenile correctional facility (non-secure, 12 or fewer children) 3 o Juvenile correctional facility (non-secure, 13 or more children) 1 o Correctional facility (locked) 1 o Non-custodial parent’s home 9
o Child’s reunification home 28
o ICF-DD 0
o Hospital 11
o Camp 0 o Total 147
Otter Tail County Human Services Child Protection and Child Welfare Services FY 2017
Court Action
o Meeting with Human Services, County Attorney, Schools & Family 67
o Truancy Cases Opened in CW Case 10 Child in Need of Protection Services (CHIPS) o CHIPS Files 104 o Permanency CHIPS 26
o Voluntary CHIPS 19
Total Petitions/Families 149 Adoption/Custody Services Client Totals
o Adoptions finalized in 2017 2 o TLPC in 2017 16 Minor Parent Services Client Totals
o Case Management Services 14
Parent Support Outreach Program (PSOP)
Total Number of Cases 36
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Tuesday, March 27, 2018 Non-Consent Agenda Items
1. Motion by , second by and unanimously carried,
to approve/deny the request of Brian Schlueter, Sheriff to have his 30 day credit card limit
increase to $5,000.
2. Approving Resolutions permitting the Otter Tail County HRA to purchase tax-forfeited
properties in the City of New York Mills and in the City of Ottertail.